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HomeMy WebLinkAbout08-01-2011 Agenda Packet Public Works Committee August 1, 2011 - 3:30 PM Annex Room 2 AGENDA I. CALL TO ORDER A. Roll Call B. Announcements C. Agenda Modifications II. CONSENT AGENDA A. Approval of Minutes* B. Right-of-Way Use Permit No. 11-13* (Mund) Approve Right-of-Way Use Permit No. 11-13 for The Auburn Downtown Association Wine and Music Festival C. Right-of-Way Use Permit No. 11-14* (Mund) Approved Right-of-Way Use Permit No. 11-14 for Auburn Good Ol' Days Festival and Fun Run D. Public Works Project No. CP1109* (Lee) Permission to initiate Project No. CP1109, 2011 Storm Pipeline Repair and Replacement E. Public Works Project No. CP1102* (Wickstrom) Award Contract No. 11-10, to Puget Paving and Construction on their low bid of $1,259,845.00 for Project No. CP1102, 2011 Arterial and Collector Street Pavement Preservation III. RESOLUTIONS A. Resolution No. 4714* (Sweeting) A Resolution of the City Council of the City of Auburn, Washington, Dedicating Property Acquired by the City of Auburn for the M Street Underpass Project as Right-of-Way B. Resolution No. 4732* (Sweeting) A Resolution of the City Council of the City of Auburn, Washington, Authorizing the Mayor to Award and Execute an Agreement with the Lowest Responsible Bidder for Construction of Public Works Contract Number 11-11 for Project CP0916, West Valley Highway Improvements C. Resolution No. 4735* (Dunsdon) A Resolution of the City Council of the City of Auburn, Washington, Authorizing the Mayor and City Clerk to Negotiate and Execute an Interlocal Agreement with the Muckleshoot Indian Tribe to Design and Construct Improvements to the Auburn Way South Corridor Between Fir Street SE and Hemlock Street SE D. Resolution No. 4736* (Dunsdon) A Resolution of the City Council of the City of Auburn, Washington, Authorizing the Mayor to Accept a Grant from the Washington State Transportation Improvement Board for Improvements to the Auburn Way South Corridor Between Fir Street SE and Hemlock Street SE IV. DISCUSSION ITEMS A. Auburn Gateway Project Briefing* (Dixon) B. Citizen Survey Results (Hinman) C. Auburn Environmental Park - Parking Plans (Andersen) D. Capital Project Status Report* (Selle) V. ADJOURNMENT Agendas and minutes are available to the public at the City Clerk's Office, on the City website (http://www.auburnwa.gov), and via e-mail. Complete agenda packets are available for review at the City Clerk's Office. *Denotes attachments included in the agenda packet. AGENDA BILL APPROVAL FORM Agenda Subject: Approval of Minutes Date: July 22, 2011 Department: Public Works Attachments: July 18, 2011 Draft Minutes Budget Impact: $0 Administrative Recommendation: Public Works Committee to approve the minutes of the July 18, 2011 Public Works Committee Meeting. Background Summary: Reviewed by Council Committees: Public Works Councilmember:Wagner Staff: Meeting Date:August 1, 2011 Item Number:CA.A AUBURN * MORE THAN YOU IMAGINEDCA.A Public Works Committee July 18, 2011 - 3:30 PM Annex Room 2 MINUTES I.CALL TO ORDER Chairman Rich Wagner called the meeting to order at 3:30 p.m. in Conference Room #2, located on the second floor of Auburn City Hall, One East Main Street, Auburn, Washington. A.Roll Call Chairman Wagner, Vice-Chair Bill Peloza, and Member Haugen were present. Also present during the meeting were: Mayor Pete B. Lewis, Councilmember John Partridge, City Engineer/Assistant Director Dennis Selle, Assistant City Engineer Ingrid Gaub, Utilities Engineer Dan Repp, Traffic Engineer Pablo Para, Street Systems Engineer Seth Wickstrom, Project Engineer Jacob Sweeting, Project Engineer Leah Dunsdon, Storm Drainage Engineer Tim Carlaw, Financial Planning Manager Martin Chaw, and Public Works Secretary Jennifer Rigsby. Members of the public in attendance included: Largo Wales. B.Announcements There were no announcements. C.Agenda Modifications The agenda was modified, adding Discussion Item D, Resolution No. 4728, which was discussed following Issue B. Resolution No. 4728 (Mayor Lewis) A Resolution of the City Council of the City of Auburn, Washington, Supporting the King County Veterans and Human Services Levy Mayor Lewis reported that the King County Veterans’ Levy was first approved in 1954 and it was redone six year ago by the King County Council. The expansion of Veterans’ services included bring personnel and materials to the City of Auburn, as well as Case Officers who work on Veterans’ issues. Chairman Wagner asked how much funding the levy generates. Mayor Lewis answered that $13M for Veterans and $13M for Human Service. Mayor Lewis stated that there is no change in the levy. Page 1 of 9 CA.A Mayor Lewis answered a question asked by Vice-Chair Peloza regarding the wording in the resolution. II.CONSENT AGENDA A.Approval of Minutes (Selle) Councilmember Peloza moved and Councilmember Haugen seconded to Approve the Public Works Committee Meeting minutes for date, July 5, 2011, as amended. Vice-Chair Peloza asked that the statement, “…wherein the City is a member of the National League of Cities (NLC), thus, this is a direct benefit of being a member,” be added to the last sentence of paragraph 3, Resolutions Item A. Motion Carried Unanimously. 3-0. B.Public Works Project No. CP1008 (Wickstrom) Councilmember Peloza moved and Councilmember Haugen seconded to Approve that the Committee recommend the City Council grant permission to enter into Agreement No. AG-C-402. Street Systems Engineer Wickstrom explained that the consultant runs computer models, using as-built information provided by staff, to determine the bridge load rating. Chairman Wagner asked if there was any field work involved with the process. Wickstrom answered that there is usually no work done in the field unless there are questions about the bridges’ inspection reports, also provided to the consultant by staff. Assistant Director/City Engineer Selle stated that the older bridges are being rated using more modern load rating criteria to give the State a basis to compare them with newer bridges, in response to a comment made by Chairman Wagner about the State’s load rating requirements. Member Haugen asked how often the bridges are inspected. Traffic Engineer Para answered that bridges are inspected in 2-5 year cycles, depending on the bridge’s type of construction and condition. Member Haugen asked if the inspections of the R Street Bridge would be more stringent than the inspections of the Supermall Flyover Bridge. Para answered that the R Street Bridge is inspected every other year, which is more often than the bridge at the Supermall. Vice-Chair Peloza asked how many bridges are in the City. Traffic Engineer Para answered that there are 19 bridges. Vice-Chair Peloza verified that the Porter Bridge was already rated. Assistant Director/City Engineer Selle confirmed that Vice-Chair Peloza was correct. Page 2 of 9 CA.A Motion Carried Unanimously. 3-0. III.RESOLUTIONS A.Resolution No. 4726 (Sweeting) A Resolution of the City Council of the City of Auburn, Washington, Authorizing the Mayor to Negotiate and Execute an Agreement with Burlington Northern Santa Fe Railway Company (BNSF) for the Purpose of Constructing and Maintaining the M Street SE Underpass Project (C201A) Councilmember Peloza moved and Councilmember Haugen seconded to Approve that the Committee recommend Council adopt Resolution No. 4726. Project Engineer Sweeting explained that the agreement referenced in Resolution No. 4726 gives the City permission to construct the M Street Underpass in the BNSF Right-of-Way. The agreement contains several conditions and ties into BNSF’s funding contribution to the project. Assistant Director/City Engineer Selle explained that the agreement is similar to a permit which allows the City to complete the construction of the underpass and the easements granted in the agreement gives the City the property rights to have the bridge in the BNSF Right-of-Way and do work associated with the bridge, in response to questions asked by Chairman Wagner. Project Engineer Sweeting stated that Exhibit D is not currently included with the agreement because it is still being negotiated and includes track work to be done by BNSF, following questions asked by Chairman Wagner. Chairman Wagner asked if Legal and Risk Management staff have reviewed the agreement. Sweeting answered that the agreement has been reviewed by both departments and has been deemed acceptable. The agreement is BNSF’s standard agreement and the City has negotiated the terms that it could. Mayor Lewis commented that BNSF only uses their own agreements which are signed off on by the State of Washington and BNSF does not allow their agreements to be changed. Chairman Wagner stated that although the agreement may not be able to be changed, City staff can conduct business in such a way it will decrease the risk of being charged by the railroad. Mayor Lewis agreed that staff needs to be knowledgeable of the terms of the agreement and Council needs to alert staff to areas of the agreement that need certainty, as a matter of policy. Assistant Director/City Engineer Selle pointed out that the project’s consultant has experience in working with the railroads and agreements similar to the one between the City and BNSF. Vice-Chair Peloza pointed out the inconsistencies in the formatting of the money amounts in the agreement. Mayor Lewis said that staff can point that Page 3 of 9 CA.A out to BNSF. Project Engineer Sweeting answered a question asked by Chairman Wagner regarding the time allotted to BNSF for their review of the preliminary engineering, design, and preparation of BNSF contract documents. Sweeting confirmed there are time limits included in the agreement. Chairman Wagner asked that staff ask if BNSF has a definition of “an emergency nature,” as referenced in item number 4 on page 27 of 74. Vice-Chair Peloza asked how the cost of emergency work will be calculated. Project Engineer Sweeting answered the cost would be directly from the invoices of the emergency repair work. Project Engineer Sweeting confirmed all of the costs that will be included with Exhibit D, once it is complete, in response to questions asked by Chairman Wagner regarding the insurance expenses referenced in item number 5 of page 27 of 74. The Committee and staff discussed the stipulation stating that any deviations and changes in the project’s plans need be reviewed by BNSF for impact to safety and operations and the process of the review. Chairman Wagner asked why there is no construction or future maintenance allowed on the bridge in the fourth quarter, as stated in item number 9 on page 34 of 74. Project Engineer Sweeting answered that there are restrictions in the fourth quarter due to heavy shipping traffic and is usually driven by UPS traffic. Sweeting stated that the City has already submitted a waiver request letter to allow construction during the fourth quarter. Chairman Wagner asked if there will be a delay of the project if the waiver is not granted. Project Engineer Sweeting stated that work on the project will continue in the surrounding vicinity, but the work in the BNSF Right-of-Way will not be performed. Project Engineer Sweeting answered questions asked by Chairman Wagner regarding the purchase of liability insurance and the project cost estimate. Chairman Wagner asked if the Mayor will review Exhibit D prior to executing the agreement. Mayor Lewis stated that not only will he review the exhibit, but the Council will be provided with the exhibit as well. Mayor Lewis said that if the agreement exceeded the budget, it would be reviewed a second time by the Public Works Committee and Council. Vice-Chair Peloza asked who the City’s bridge designer is. Assistant Director/City Engineer Selle answered that there is a consultant for this project. Project Engineer Sweeting stated that the consultant for the project Page 4 of 9 CA.A is CH2M Hill Inc. Motion Carried Unanimously. 3-0. B.Resolution No. 4727 (Dunsdon) A Resolution of the City Council of the City of Auburn, Washington, Authourizing the Mayor to Accept a Grant from The Washington State Department of Transportation for Safe Routes to School Improvements at Hazelwood Elementary, Lea Hill Elementary and Rainier Middle Schools Councilmember Peloza moved and Councilmember Haugen seconded to Approve that the Committee recommend Council adopt Resolution No. 4727. Chairman Wagner asked if there are still a lot of missing links in the Safe Walking Routes. Traffic Engineer Para stated that there is more work that needs to be done in the Lea Hill area to complete the walking routes. Chairman Wagner asked how the routes included in the project’s scope were selected. Traffic Engineer Para answered that the City worked with the School District to identify the routes where there are a lot of students walking to and from school. Para stated that closing the gap on SE 312th Street will provide a safe walking route for students and help alleviate the need to bus students the short distance to Lea Hill Elementary School. The Committee and staff reviewed the project vicinity map. Project Engineer Dunsdon answered questions asked by Vice-Chair Peloza regarding the project budget and the grant match. Assistant Director/City Engineer Selle explained that the resolution accepts the grant funds and enters into an agreement with the State to receive the funds for the design phase of the project out of the grant funds, and in doing so; the City is recognizing the participation of the School District and their contribution to the project. The remaining funds for right-of-way and construction will be obligated further into the project. The Committee and staff reviewed the allocation of project funds included in the agreement. Member Haugen asked when the project will be completed. Project Engineer Dunsdon stated that construction is anticipated to begin in Spring/Summer 2012 with completion of the project by Fall 2012. Motion Carried Unanimously. 3-0. IV.DISCUSSION ITEMS A.2011 Arterial and Collector Crackseal Project Streets (Wickstrom) Page 5 of 9 CA.A Chairman Wagner asked if there would be any value in cracksealing portions of M Street. Street Systems Engineer Wickstrom answered that the condition of the asphalt on M Street is too poor to be treated using crackseal but staff is still working to include portions of M Street SE in the scope of the arterial patching project. Street Systems Engineer Wickstrom described the crackseal repair process at the request of Vice-Chair Peloza. Chairman Wagner asked how fast the crackseal treatment cures. Assistant Director/City Engineer Selle answered that the product that is currently used cures fairly quickly and the City tries to control traffic within the area until it sets. Street Systems Engineer Wickstrom stated that the contractor that the City used for the past couple crackseal projects used a special material to improve the curing time. Assistant Director/City Engineer Selle answered a question about the crackseal material asked by Member Haugen. Member Haugen asked if the product has been improved over the years. Assistant Director/City Engineer Selle answered that it has been refined over time. B.Storm Drainage SDC LID Incentive (Carlaw) Storm Drainage Engineer Carlaw distributed additional informational materials to the Committee. Carlaw spoke about the policy questions regarding Low Impact Development (LID) incentives, on which the staff is asking the Committee for guidance. Storm Drainage Engineer Carlaw stated that the method of providing a System Development Charge (SDC) LID incentive credit that staff is currently researching includes a base charge and a LID variable charge. Carlaw reviewed the current flat fee structure. Carlaw stated that staff is also trying to determine what would be a reasonable breakdown percentage between the base charge and the LID variable charge. Staff used a 70/30 breakdown as an illustration of how the credit would work. Storm Drainage Engineer Carlaw reviewed some of the environmental and economic benefits to a LID incentive credit to be considered by staff and the Committee. Chairman Wagner stated that he is in agreement with the listed benefits of the incentive. Mayor Lewis spoke of the benefits to not only new development, but also the benefits to redevelopment of properties where they are lessening the impact on the City’s storm system. Mayor Lewis stated that what staff is finding is that with the changes in Federal law, it is becoming increasingly financially difficult for an existing business to expand or change the footprint Page 6 of 9 CA.A of their business due to the new storm drainage requirements and having an LID credit may enable them to do so. Storm Drainage Engineer Carlaw answered questions asked by Chairman Wagner regarding the currently policy of how SDCs are charged for redevelopment. Storm Drainage Engineer Carlaw discussed the LID incentive credit concept developed by staff outlined on page 4 of informational materials. A base SDC of 30% would be applied to all new impervious surfaces consistent with current code and the remaining 70% could be made available as a LID credit or incentive. The credit could be for impervious surfaces that are not directly connected to the City’s storm system, including porous cement, pavement, or sidewalk, rain gardens, infiltration trenches or ponds. Carlaw and the Committee continued discussion on the LID variable charge calculations and credit percentages. The Committee supported the idea of a SDC LID incentive credit. Chairman Wagner stated that the concept of a base charge and LID variable charge made sense and the Committee members agreed. Chairman Wagner distributed his list of written comments to the Committee and staff. The Committee and staff reviewed Chairman Wagner’s considerations. Chairman Wagner discussed the possibility of designating different geographic areas with some varied charges based on how much of the storm system developments utilize. Mayor Lewis spoke about the differences in storm drainage between properties on the hillsides and properties in the flat lands. Mayor Lewis and Chairman Wagner continued discussion regarding the different areas of the City, the varied impacts on the storm system, and how that may affect the amount of LID incentive received. Chairman Wagner spoke about the possibility of hiring a consultant to help with the detailed analysis of the SDC LID incentive. Mayor Lewis said that at this point staff is looking for direction from the Committee and a decision on whether or not to hire a consultant has not been made yet. The Committee and staff continued review of Chairman Wagner’s list of considerations. Assistant Director/City Engineer Selle spoke about the difference between storm drainage SDC connection charges paid during development and the monthly utility billing property owners pay which is dependent upon the type of water quality and flow control provided on their site. Page 7 of 9 CA.A The Mayor addressed comments made by Chairman Wagner regarding the staff’s ability to calculate the typical cost of stormwater management systems on recent development projects. Assistant Director/City Engineer Selle spoke about the conditions that may make calculating the costs difficult. Chairman Wagner spoke about the considerations and how the base charge and incentives may be calculated and how the City could be able to provide incentives. Assistant Director/City Engineer Selle stated that one of the policy questions that need to be considered is how complex of an SDC credit process does the City want to develop. Selle spoke about the costs related to implementing and managing a more complex process versus a more simple, less detailed process given the relatively small amount of annual SDC charges collected. Chairman Wagner stated that he likes the policy and idea in general, but pointed out that developing the calculations used to determine charges may be difficult. Mayor Lewis asked for an average of fees collected for stormwater management development over the last 10 years to be distributed to the Committeel and that if it is determined that a consultant is needed, staff will utilize a phased contract approach. Chairman Wagner agreed. C.Capital Project Status Report (Gaub) Item No. 4 – C507B – Auburn Pacific Trail Phase 2: Chairman Wagner asked if there were any issues with the trail location and residents. Assistant City Engineer Gaub answered that the City of Pacific has been handling communication with their residents and that both Cities are working with one resident on adjusting where the sidewalk that is crossing a driveway to address a grade concern. Chairman Wagner asked staff to check with the City of Pacific to see if there was any feedback from residents. Item No. 5 – CP1010 – 2010 Storm Drainage Repair/Replacement: Member Haugen asked if the project is an ongoing project. Assistant City Engineer Gaub answered that a Storm Repair and Replacement Program is budgeted annually in the storm drainage budget. The 2010 project is doing improvements at three specific pond locations only. Mayor Lewis spoke about some of the problems with storm ponds located on Lea Hill, in response to comments made by Member Haugen. Assistant Director/City Engineer Selle stated that the priority of the storm projects are usually determined by reports from staff concerning the difficultly to Page 8 of 9 CA.A maintain facilities and/or flooding problems. Item No. 20 – C201A – M Street Underpass: Assistant City Engineer Gaub stated that WSDOT certification, which is pending, is the certification by the State that the Right-of-way acquisition is complete and in conformance with the requirements, in response to a question asked by Chairman Wagner. Item No. 18 – CP0916 – West Valley Highway – SR 18 to W Main: Vice- Chair Peloza asked if construction is still delayed until 2012. Assistant City Engineer Gaub stated that the project is no longer delayed because the Army Corps of Engineers permit was received on Friday. The Capital Project Status report had been completed and included in the packet prior to the permit being received. Item No. 15 – CP0756 – Lea Hill Pump Station Decommissioning Phase 2: Assistant City Engineer Gaub confirmed that work has started on the project, in response to a question asked by Vice-Chair Peloza. Item No. 27 – CP1024 – AWS and M Street SE Intersection: Chairman Wagner asked when the c-curbing is going to be installed across 17th Street, near the M Street SE intersection. Traffic Engineer Para stated the neighborhood residents are being notified and the c-curbing will be installed in Summer 2011. Item A – CP0922 – City Hall Plaza Improvements: Member Haugen asked if the project came in under budget. Assistant City Engineer Gaub answered the final pay amounts are being processed and action on that payment will go to the Downtown Redevelopment Committee. V.ADJOURNMENT There being no further business to come before the Public Works Committee, the meeting was adjourned at 4:40 p.m. Approved this 1st day of August, 2011. Page 9 of 9 Rich Wagner Jennifer Rigsby Chairman Public Works Department Secretary CA.A AGENDA BILL APPROVAL FORM Agenda Subject: Right-of-Way Use Permit No. 11-13 Date: July 26, 2011 Department: Public Works Attachments: Permit Special Conditions Festival Vicinity Map Budget Impact: $0 Administrative Recommendation: Public Works Committee approve Right-of-Way Use Permit No. 11-13 for The Auburn Downtown Association Wine and Music Festival Background Summary: The Auburn Downtown Association has requested a Right-of-Way Use Permit for their first annual Wine and Music Festival to be held August 27th from 11 am to 7 pm and on August 28th, 2011 from 11 am to 3 pm. The applicant has requested the use of East Main Street between just east of Division Street and Auburn Way North/South and use of the B Street Plaza south of E Main St. The intersection of Auburn Avenue/A Street SE and E Main Street is to remain open for north/south traffic. See attached map for details. The applicant may also be utilizing the City Hall Plaza, Park Plaza and B Street Parking Lot spaces for the festival through agreements with the Parks Department and Facilities Management. Pedestrian traffic crossing W Main Street between these two facilities shall be at a designated path set up by the City. The applicant will set up signage or cones in the plazas directing pedestrians to the cross at the designated path. Reviewed by Council Committees: Public Works Councilmember:Wagner Staff:Mund Meeting Date:August 1, 2011 Item Number:CA.B AUBURN * MORE THAN YOU IMAGINEDCA.B Right-of-Way Use Permit Special Conditions for ROW Use Permit 11-13 Staff recommends approval of the permit, subject to the following conditions: 1. Applicant’s failure to comply with any provisions/conditions of this permit shall be terms for immediate termination. 2. Applicant shall maintain current insurance throughout the life of the permit and provide the City with proof that they are insured. 3. Applicant shall provide a signed and notarized Hold Harmless agreement. 4. Applicant shall comply with the City’s nuisance code under ACC 8.12. 5. Applicant shall keep the public ROW free of litter and drink or food waste. 6. The City reserves the right to adjust the terms and conditions or revoke this Right-of-Way Use Permit pending the following considerations: a. Public complaints involving perceived issues impacting public use of the ROW affected by the permit. b. Public comment or other community interest concerns. c. Any emerging issue or change in use of the ROW that may impact the public interest, as follows: i. The remaining capacity of the rights-of-way to accommodate other uses if the applicant’s proposed use is granted. ii. The effect, if any, on public health, safety, and welfare if the authorization is granted. iii. Such other factors as may demonstrate that the grant to use the rights-of-way will serve the community interest. 7. Applicant shall return the right-of-way to the same condition they found it, and shall remove any garbage or equipment they bring in. 8. Applicant shall assure the right-of-way area will be open for emergency response if needed. CA.B CA.B AGENDA BILL APPROVAL FORM Agenda Subject: Right-of-Way Use Permit No. 11-14 Date: July 26, 2011 Department: Public Works Attachments: Permit Special Conditions Festival Vicinity Map Fun Run Route Map Budget Impact: $0 Administrative Recommendation: Public Works Committee approve Right-of-Way Use Permit No. 11-14 for Auburn Good Ol Days Festival and Fun Run Background Summary: Right-of-Way Use Permit 11-14 is a request from Auburn Good Ol' Days to use certain streets for their annual Good Ol' Days Festival from 9:00 am, August 12th through 8:00 pm, August 14, 2011. See the attached map for details. This festival includes the 5K Fun Run (see attached course map). The Fun Run will be held on August 12th from 7:00 pm to 9:00 pm. There will be approximately 200 people running between the hours of 7:00 pm and 8:00 pm. The running lane will be coned off and/or marked with arrows in addition to signs saying "Race in progress, watch for runners". The traffic control plan is attached and has been reviewed by Transportation Staff. Reviewed by Council Committees: Public Works Councilmember:Wagner Staff:Mund Meeting Date:August 1, 2011 Item Number:CA.C AUBURN * MORE THAN YOU IMAGINEDCA.C RIGHT OF WAY USE PERMIT #11-14 AUBURN GOOD OL’ DAYS FESTIVAL AND FUN RUN AUGUST 12-14, 2011 CONDITIONS 1) Applicant provides a Certificate of Insurance. 2) Applicant shall provide a signed and notarized Hold Harmless agreement. 3) Applicant shall remove all litter, trash and debris from the event and keep the public ROW free of litter and drink or food waste upon expiration of this permit. 4) Applicant shall not use paint or use other permanent markings to mark or delineate spaces for booths, vendors, displays or otherwise mark the ROW, pavement, sidewalks, parking lots or hard surface with anything that is not removed by the applicant upon expiration of this permit. 5) Applicant shall provide access and maintain permitted space for Girl Dog Inc on Friday August 12th. Girl Dog Inc is permitted under ROW #10-25 and located on the north side of East Main Street in front of the B Street Parking lot in the ROW at 137 E Main Street. The attached map for ROW #10-25 shall be part of and a condition of this permit. 6) The City reserves the right to adjust the terms and conditions or revoke this Right-of-Way Use Permit pending the following considerations: a. Public complaints involving perceived issues impacting public use of the ROW affected by the permit. b. Public comment or other community interest concerns. c. Any emerging issue or change in use of the ROW that may impact the public interest, as follows: • The remaining capacity of the rights-of-way to accommodate other uses if the applicant’s proposed use is granted. • The effect, if any, on public health, safety, and welfare if the authorization is granted. • Such other factors as may demonstrate that the grant to use the rights-of-way will serve The community interest. RIGHT OF WAY USE PERMIT #11-14 STREET CLOSURES AND TRAFFIC CONTROL Right-of-Way Use Permit #11-14 is a request from the Auburn Good Ol’ Days to use the following streets for their annual Good Ol’ Days Festival from 9:00 am, August 12th through 8:00 pm, August 15, 2010. Fun Run This festival includes the 5 K Fun Run (see attached course map). The Fun Run will be held on August 12th from 7:00 pm to 9:00 pm. There will be approximately 200 people running between the hours of 7:00 pm and 8:00 pm. CA.C 1. The running lane will be coned off and/or marked with arrows in addition to signs saying “Race in progress, watch for runners”. 2. Auburn Good Ol’ Days will coordinate, provide for and secure representatives/volunteers to be posted at the intersections of; F St SE and 5th St SE, 6th St SE, 7th St SE, 8th St SE and 9th St SE to keep runners in the coned area, in addition to other locations as indicated on the attached course map. 3. Auburn Good Ol’ Days will coordinate, provide for and secure police presence at locations as indicated on the attached course map. Festival street closures are as follows (see attached detour map) 1. Closure starting at 9:00 am on Friday, August 12th until 8:00 pm Sunday, August 14th: a. South Division Street from East/West Main Street to 1st Street SE/SW 2. Closure starting at 7:00 am on Friday, August 12th until 8:00 pm Sunday, August 14th: a. B Street NE from East Main Street to 1st Street NE b. B Street SE (Plaza) from East Main Street to the Safeway parking lot c. Alley north of East Main Street and south of 1st Street NE between Auburn Ave to Auburn Way North 3. Closure starting at 3:00 pm on Friday, August 12th until 8:00 pm Sunday, August 14th: a. East Main Street from Auburn Avenue to Auburn Way 4. Closures starting at 6:00 pm on Friday, August 12th until 8:00 pm Sunday, August 14th: a. Division Street from Main Street to 1st Street NE (POLICE ACCESS WILL BE MAINTAINED TO CITY HALL/JAIL) City Hall will need to remain accessible via Division St and A Street NW b. East/West Main Street from A Street NW/SW to Auburn Way (vendor access only) 5. Closure starting at 7:00 pm on Friday, August 12th until 8:00 pm on Sunday, August 14th: a. Auburn Ave/A Street SE from 1st Street NE to mid-block south of East Main Street, just north of the entrance into the Rainbow Café/Safeway parking lot b. 1st Street NE from Auburn Ave to Auburn Way 6. Parade Closure from 9:00 am until 3:00 pm on Saturday, August 12th: a. East Main Street from Auburn Way to M Street SE b. Side streets intersecting the parade route including L St. SE/NE, K St. SE/NE, J St. SE/NE, I St. SE/NE, H St. SE/NE, G St. SE/NE, F St. SE/NE, E St. SE/NE, D St. SE/NE, and A St. SW/NW will be temporarily closed to general traffic during the parade. 7. D St. SE/NE will remain accessible to the Police Department for ingress and egress during the parade. CA.C CA.C CA.C AGENDA BILL APPROVAL FORM Agenda Subject: Public Works Project No. CP1109 Date: July 25, 2011 Department: Public Works Attachments: Budget Status Sheet Vicinity Maps Budget Impact: $0 Administrative Recommendation: Public Works Committee grant permission to initiate Project No. CP1109, 2011 Storm Pipeline Repair and Replacement Background Summary: This project will construct Storm Drainage improvements in two phases at various locations throughout the City: Phase 1- To be constructed in 2011 with an anticipated completion date of October 31, 2011. Academy Dr SE - Construct replacement storm conveyance system for the existing system that is in poor condition. 37th Street NW, "H" Basin Outfall - Construct manhole with slide gate to isolate drain system from high water backflow from Mill Creek. 36th Street SE - Install catch basin and piping in the vicinity of 1910 36th St SE to relieve localized flooding. Phase 2- To be constructed in 2012 with an anticipated completion date of August 31, 2012 Hi Crest Dr NW - Construct new storm conveyance line to relieve localized flooding. This project is funded in the 2011/2012 Storm Drainage Pipe Repair & Replacement program in the 432 Storm Fund. Reviewed by Council Committees: Public Works Councilmember:Wagner Staff:Lee Meeting Date:August 1, 2011 Item Number:CA.D AUBURN * MORE THAN YOU IMAGINEDCA.D Project No: CP1109Project Title: Project Manager: Robert Lee Project Initiation Initiation Date: _ _ Permision to Advertise Advertisement Date: _ Contract Award Award Date: _ _ Change Order Approval Contract Final Acceptance Funding Prior Years 20112012 Future Years Total 432 Fund - Storm R&R Program**232,400165,000397,400 Total 0232,400165,0000397,400 Activity Prior Years 20112012Future YearsTotal Design Engineering - City Costs 37,500037,500 Construction Estimate 150,000125,000275,000 Project Contingency (20%)30,00025,00055,000 Construction Engineering - City Costs 14,90015,00029,900 Total 0232,400165,0000397,400 Prior Years 20112012Future YearsTotal *432 Funds Budgeted ( )0(232,400)(165,000)0(397,400) 432 Funds Needed 0232,400165,0000397,400 *432 Fund Project Contingency ( )00000 432 Funds Required 00000 * ( # ) in the Budget Status Sections indicates Money the City has available. ** This is a portion of the 2011 and 2012 annual budget for the Storm Repair & Replacement Program. Funds Budgeted (Funds Available) Estimated Cost (Funds Needed) BUDGET STATUS SHEET 2011 Storm Pipeline Repair and Replacement Program Date: July 26, 2011 The "Future Years" column indicates the projected amount to be requested in future budgets. 432 Storm Budget Status H:\PROJ\CP1109-2011 Storm Pipeline Repair Replacement\Budget\Pipe R&R Budget Status.xls1 of 1 CA.D CA.D CA.D AGENDA BILL APPROVAL FORM Agenda Subject: Public Works Project No. CP1102 Date: July 26, 2011 Department: Public Works Attachments: Budget Status Sheet Bid Tabulation Summary Vicinity Maps Budget Impact: $0 Administrative Recommendation: Public Works Committee recommend City Council award Contract No. 11-10, to Puget Paving and Construction on their low bid of $1,259,845.00 for Project No. CP1102, 2011 Arterial and Collector Street Pavement Preservation. Background Summary: The 2011 Arterial and Collector Street Pavement Preservation Project will rehabilitate deficient pavement on 6.0 miles of arterial and collector streets throughout the City. This rehabilitation will be accomplished by patching areas of damaged pavement on the streets shown on the attached maps. This project is funded within the 2011 budget for the 105 Arterial Preservation Fund. Reviewed by Council Committees: Public Works Councilmember:Wagner Staff:Wickstrom Meeting Date:August 1, 2011 Item Number:CA.E AUBURN * MORE THAN YOU IMAGINEDCA.E Project No: CP1102 Project Title: Project Manager: Seth Wickstrom Initiation/Consultant Agreement Initiation Date: _November 11, 2010______ Permission to Advertise Solicitation Date: _July 12, 2011_________ Contract Award Award Date: _______________________ Change Order Approval Contract Final Acceptance Funding Prior Years 20102011 2012 Total 105 Fund - Arterial/Collector Pavement Preservation Fund 1,300,0001,300,000 Total 001,300,00001,300,000 ActivityPrior Years20102011 2012 Total Design Engineering - City Costs 10,000 10,000 Construction Estimate 1,259,845 1,259,845 Authorized Contingency 5,155 5,155 Construction Engineering - City Costs 25,000 25,000 Total 001,300,00001,300,000 Prior Years 20102011 2012 Total *105 Funds Budgeted ( )00(1,300,000)0(1,300,000) 105 Funds Needed 001,300,00001,300,000 **105 Fund Project Contingency ( )00000 105 Funds Required 00000 * ( # ) in the Budget Status Sections indicates money the City has available. BUDGET STATUS SHEET 2011 Arterial & Collector Pavement Preservation Date: July 26, 2011 The "Future Years" column indicates the projected amount to be requested in future budgets. 105 Arterial/Collector Street Budget Status Funds Budgeted (Funds Available) Estimated Cost (Funds Needed) Page 1 of 1 CA.E BI D T A B U L A T I O N BI D T O T A L S S U M M A R Y Pr o j e c t N a m e : C P 1 1 0 2 , 2 0 1 1 A r t e r i a l & C o l l e c t o r P a v e m e n t P r es e r v a t i o n , C o n t r a c t 1 1 - 1 0 Pr e p a r e d b y : C i t y o f A u b u r n Bi d D a t e : EN G I N E E R ' S E S T I M A T E : 1, 1 8 7 , 9 5 0 . 0 0 $ AV E R A G E B A S I C B I D A M O U N T : 1 , 4 1 3 , 5 6 3 . 3 8 $ BA S I C B I D S P R E A D A M O U N T : 4 4 1 , 6 0 5 . 0 0 $ B a s i c B I D A m o u n t S p r e a d $ S p r e a d % LO W B I D D E R : P u g e t P a v i n g & C o n s t r u c t i o n 1 , 2 5 9 , 8 4 5 . 0 0 $ $ 7 1 , 8 9 5 . 0 0 6 . 0 5 % Se c o n d B i d d e r : M i l e s R e s o u r c e s 1, 3 2 4 , 4 5 1 . 5 0 $ $ 1 3 6 , 5 0 1 . 5 0 1 1 . 4 9 % To t a l B I D ( T a x N o t A p p l i c a b l e ) Pu g e t P a v i n g & C o n s t r u c t i o n 1, 2 5 9 , 8 4 5 . 0 0 $ Mi l e s R e s o u r c e s 1, 3 2 4 , 4 5 1 . 5 0 $ IC O N M a t e r i a l s 1, 3 6 8 , 5 0 7 . 0 0 $ La k e s i d e I n d u s t r i e s 1, 7 0 1 , 4 5 0 . 0 0 $ 7/ 2 6 / 1 1 7/ 2 6 / 2 0 1 1 ( 2 : 4 2 P M ) h: \ p r o j \ b i d t a b s \ C P 1 1 0 2 B T . x l s CA.E CA.E CA.E CA.E CA.E CA.E AGENDA BILL APPROVAL FORM Agenda Subject: Resolution No. 4714 Date: July 25, 2011 Department: Public Works Attachments: Resolution No. 4714 Exhibits Budget Impact: $0 Administrative Recommendation: Public Works recommend that City Council adopt Resolution No. 4714. Background Summary: Resolution No. 4714 completes the dedication of various property acquired for the M Street Underpass Project as Right-of-Way. Due to the significant amount of properties that required total taking, the properties were acquired using standard Warranty Deeds which conveyed the properties as City owned property. Dedication as Right-of- Way is the final step in the acquisition process. These areas will be utilized for public streets and utilities. Reviewed by Council Committees: Finance, Public Works Councilmember:Wagner Staff:Sweeting Meeting Date:August 1, 2011 Item Number:RES.A AUBURN * MORE THAN YOU IMAGINEDRES.A -------------------------------------- Resolution No. 4714 July 21, 2011 Page 1 of 2 RESOLUTION NO. 4714 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AUBURN, WASHINGTON, DEDICATING PROPERTY ACQUIRED BY THE CITY OF AUBURN FOR THE M STREET UNDERPASS PROJECT AS RIGHT-OF-WAY WHEREAS, the City Council has previously reviewed and approved Resolution No. 4603 that authorized the Mayor to negotiate and execute documents required to acquire property and relocate inhabitants for C201A - M Street SE Underpass Project; and WHEREAS, the City has acquired property for Project C201A; and WHEREAS, notwithstanding and/or in addition to the language of the deeds received from property owners the acquired properties were acquired for and intended to be utilized as right of way for public street and utility purposes; and WHEREAS, to clarify said intended public street and utility purposes, it is appropriate to specify the use by right-of-way/utility dedications. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN, KING COUNTY, WASHINGTON, HEREBY RESOLVES as follows: Section 1. The Mayor is authorized to execute and record with the offices of the King County Recorder this Resolution and/or any other documents dedicating properties acquired in connection Project C201A, the M Street SE RES.A -------------------------------------- Resolution No. 4714 July 21, 2011 Page 2 of 2 Underpass Project, for right of way, public street and public utility purposes. For the purposes hereof, such dedication shall include the parcels described in Exhibits A1 through A14, attached hereto and incorporated herein. Section 2. Upon passage and approval of this Resolution, the Mayor is hereby authorized to record this resolution with King County. Section 3. The Mayor is hereby authorized to implement such other administrative procedures as may be necessary to carry out the directives of this legislation. Section 4. This Resolution shall be in full force and effect upon passage and signatures hereon. Dated and Signed this _____ day of _________________, 2011. CITY OF AUBURN ___________________________________ PETER B. LEWIS MAYOR ATTEST: _________________________ Danielle E. Daskam, City Clerk APPROVED AS TO FORM: _________________________ Daniel B. Heid, City Attorney RES.A RES.A RES.A RES.A RES.A RES.A RES.A RES.A RES.A RES.A RES.A RES.A RES.A RES.A RES.A RES.A RES.A RES.A RES.A RES.A RES.A RES.A RES.A RES.A RES.A RES.A RES.A RES.A RES.A RES.A RES.A AGENDA BILL APPROVAL FORM Agenda Subject: Resolution No. 4732 Date: July 21, 2011 Department: Public Works Attachments: Resolution No. 4732 Budget Status Sheet Vicinity Map Budget Impact: $0 Administrative Recommendation: Public Works Committee recommend that City Council adopt Resolution No. 4732. Background Summary: Resolution 4732 would grant the Mayor the authority to award and execute Public Works Contract Number 11-11 for Project CP0916 - West Valley Highway Improvements and would avoid delaying the construction start by 2 weeks to wait for the next City Council meeting after bids are opened on August 4, 2011. Due to the delayed issuance of a US Corps of Engineers permit, delaying construction by 2 weeks would increase the likelihood of construction delays and an extended duration of the road closure due to poor weather conditions. The total anticipated project costs are $3,807,545. The total project budget is $3,873,237, of which $2,284,527 is funded by a State Transportation Improvement Board (TIB) safety grant, $800,000 is funded by bond proceeds from the 432 Storm Utility Fund, $705,000 is funded from the 102 Arterial Street Fund, and $83,710 is funded from the 124 Traffic Mitigation Fund. An estimated pre-bid project contingency of $65,692 is in the 102 Arterial Street Fund. Reviewed by Council Committees: Finance, Public Works Councilmember:Wagner Staff:Sweeting Meeting Date:August 1, 2011 Item Number:RES.B AUBURN * MORE THAN YOU IMAGINEDRES.B -------------------------------------- Resolution No. 4732 July 19, 2011 Page 1 of 3 RESOLUTION NO. 4732 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AUBURN, WASHINGTON, AUTHORIZING THE MAYOR TO AWARD AND EXECUTE AN AGREEMENT WITH THE LOWEST RESPONSIBLE BIDDER FOR CONSTRUCTION OF PUBLIC WORKS CONTRACT NUMBER 11-11 FOR PROJECT CP0916, WEST VALLEY HIGHWAY IMPROVEMENTS. WHEREAS, the City Council of the City of Auburn has approved a project to design and construct improvements to West Valley Highway between West Main Street and State Route 18; and WHEREAS, the project is funded by a Washington State Transportation Improvement Board (TIB) grant and City funds; and WHEREAS, a project Bid Opening for the construction of the roadway will take place on August 4, 2011; and WHEREAS, waiting to award the construction contract until the next regularly scheduled meeting would result in a two week delay of the construction start date; and WHEREAS, a two week delay would increase the likelihood of construction delays and an extended duration road closure due to poor weather conditions; and WHEREAS, the City of Auburn Public Works Department will assess the bids received and identify the Lowest Responsible Bidder; and WHEREAS, it is in the public interest to award and execute Public Works Construction Contract 11-11, with all expediency to take advantage of the remaining construction season. RES.B -------------------------------------- Resolution No. 4732 July 19, 2011 Page 2 of 3 NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN, KING COUNTY, WASHINGTON, HEREBY RESOLVES as follows: Section 1. The Mayor of the City of Auburn is hereby authorized to review bids, award, and execute an Agreement between the City of Auburn and the Lowest Responsible Bidder for Project Number CP0916, Public W orks Contract Number 11- 11, West Valley Highway Improvements, which agreement shall conform with the Bid Documents, provided that the bid amount does not exceed the project budget. Section 2. The Mayor is hereby authorized to implement such administrative procedures as may be necessary to carry out the directives of this legislation. Section 3. This resolution shall be in full force and effect upon passage and signatures hereon. Dated and Signed this _____ day of _________________, 2011. CITY OF AUBURN ___________________________________ PETER B. LEWIS MAYOR ATTEST: _________________________ Danielle E. Daskam, City Clerk RES.B -------------------------------------- Resolution No. 4732 July 19, 2011 Page 3 of 3 APPROVED AS TO FORM: _________________________ Daniel B. Heid, City Attorney RES.B Project No: CP0916 Project Manager: Jacob Sweeting Date: July 21, 2011 Consultant Agreement Initiation Date: January 17, 2008 Permision to Advertise Advertisement Date: July 5, 2011 Contract Award Award Date: ___________ Change Order Approval Contract Final Acceptance Funding Prior Years (Actual)2011 2012 Future Years Total 102 Fund - Unrestricted Street Revenue 55,000 55,000 102 Fund - TIB Grant 175,8182,108,709 2,284,527 102 Fund - Traffic Impact Fees 555,000 555,000 124 Fund - Traffic Mitigation Fund83,710 83,710 432 Fund - Storm Utility Fund 800,000 800,000 102 Fund - from REET2 (Budget Amendment #1)33,50261,498 95,000 Total293,0303,580,207003,873,237 Activity Prior Years (Actual)2011 2012 Future Years Total Design Engineering (Consultant)261,320313,680 575,000 Design Engineering (City)31,71026,000 57,710 Right of Way 5,577 5,577 Construction Estimate 2,764,780 2,764,780 Authorized Contingency (10%)276,478 276,478 Advanced Sign Procurement 3,000 3,000 Construction Engineering 125,000 125,000 Total293,0303,514,515003,807,545 BUDGET STATUS SHEET The "Future Years" column indicates the projected amount to be requested in future budgets. Funds Budgeted (Funds Available) Estimated Costs (Funds Needed) Prior Years (Actual)2011 2012 Future Years Total *102 Funds Budgeted ( )(209,320)(2,780,207)00(2,989,527) 102 Funds Needed 209,3202,714,515002,923,835 *102 Fund Project Contingency ( )0(65,692)00(65,692) 102 Funds Required 00000 Prior Years (Actual)2011 2012 Future Years Total *124 Funds Budgeted ( )(83,710)000(83,710) 124 Funds Needed 83,71000083,710 *124 Fund Project Contingency ( )00000 124 Funds Required 00000 Prior Years (Actual)2011 2012 Future Years Total *432 Funds Budgeted ( )0(800,000)00(800,000) 432 Funds Needed 0800,00000800,000 *432 Fund Project Contingency ( )00000 432 Funds Required 00000 * ( # ) in the Budget Status Sections indicates Money the City has available. 124 Traffic Mitigation Funds Budget Status 432 Storm Budget Status 102 Arterial Street Budget Status H:\PW COMMITTEE\Agenda Bills and Attachments\08-01-11\Resolution B 4732\WVH-BudgetStatusSheet.xlsx 7/21/2011 12:26 PM 1 of 1RES.B RES.B AGENDA BILL APPROVAL FORM Agenda Subject: Resolution No. 4735 Date: July 25, 2011 Department: Public Works Attachments: Resolution No. 4735 Exhibit 1 Budget Impact: $0 Administrative Recommendation: Public Works Committee recommend that City Council adopt Resolution No. 4735. Background Summary: Resolution No. 4735 authorizes the Mayor to negotiate and execute an agreement with the Muckleshoot Indian Tribe (MIT) to design and construct improvements to the Auburn Way South Corridor, between Fir Street SE and Hemlock Street SE. The Muckleshoot Indian Tribe will provide matching funds equal to $606,600 for the $2,426,400 Washington State Transportation Improvement Board (TIB) grant. Reviewed by Council Committees: Finance, Public Works Councilmember:Wagner Staff:Dunsdon Meeting Date:August 1, 2011 Item Number:RES.C AUBURN * MORE THAN YOU IMAGINEDRES.C ----------------------------- Resolution No. 4735 July 25, 2011 Page 1 of 3 RESOLUTION NO. 4735 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AUBURN, WASHINGTON, AUTHORIZING THE MAYOR AND CITY CLERK TO NEGOTIATE AND EXECUTE AN INTERLOCAL AGREEMENT WITH THE MUCKLESHOOT INDIAN TRIBE TO DESIGN AND CONSTRUCT IMPROVEMENTS TO THE AUBURN WAY SOUTH CORRIDOR, BETWEEN FIR STREET SE AND HEMLOCK STREET SE. WHEREAS, both the City and the Muckleshoot Indian Tribe (MIT) share a common community interest in providing new corridor improvements on Auburn Way South between Fir Street SE and Hemlock Street SE; and WHEREAS, the Washington State Transportation Improvement Board (TIB) is interested in working with the communities of Auburn and the MIT to help provide the corridor improvements; and WHEREAS, the need for corridor improvements on Auburn Way South is recognized in Auburn’s adopted Transportation Improvement Program; and WHEREAS, the MIT has requested that Auburn assume lead agency responsibility for the design, property acquisition and construction of the Project; and WHEREAS, the Muckleshoot Indian Tribe, and the City of Auburn are authorized to enter into this Agreement under the authority of their respective enabling legislation and under the authority of Chapter 39.34 RCW, the Interlocal Cooperation Act; and RES.C ----------------------------- Resolution No. 4735 July 25, 2011 Page 2 of 3 WHEREAS, should the Bureau of Indian Affairs make a determination that Title 25, Section 81, of the U.S. Code, applies to this Agreement, MIT will work with the City and the Bureau of Indian Affairs to obtain any necessary approvals. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN, WASHINGTON, HEREBY RESOLVES as follows: Section 1. The City of Auburn will administer any funds that may be awarded to the City for the purpose of the corridor improvement. Section 2. The City of Auburn will be lead agency for the project. Section 3. The Mayor is hereby authorized to negotiate and execute an interlocal agreement with the Muckleshoot Indian Tribe, in substantial conformity with the agreement attached hereto, marked as Exhibit 1 and incorporated herein by this reference, and to implement such other administrative procedures as may be necessary to carry out the directives of this legislation. Section 4. That this Resolution shall take effect and be in full force upon passage and signatures hereon. Dated and Signed this _____ day of _________, 2011. CITY OF AUBURN PETER B. LEWIS RES.C ----------------------------- Resolution No. 4735 July 25, 2011 Page 3 of 3 MAYOR ATTEST: ______________________ Danielle E. Daskam, City Clerk APPROVED AS TO FORM: _____________________ Daniel B. Heid, City Attorney RES.C Exhibit 1 Resolution No. 4735 Page 1 of 1 AGREEMENT BETWEEN THE MUCKLESHOOT INDIAN TRIBE AND THE CITY OF AUBURN FOR DESIGN AND CONSTRUCTION OF PROJECT NO. CPXXXX, AUBURN WAY SOUTH CORRIDOR IMPROVEMENTS, FIR STREET SE TO HEMLOCK STREET SE This Agreement is made and entered into in King County, Washington, between the City of Auburn, a municipal corporation under the laws of the State of Washington, hereinafter referred to as the “City”, and the Muckleshoot Indian Tribe, a federally recognized Indian Tribe located on the Muckleshoot Indian Reservation, hereinafter referred to as the “MIT”. WITNESSETH: WHEREAS, the need for corridor improvements on Auburn Way South is recognized in the City’s adopted Transportation Improvement Program; and, WHEREAS, the Muckleshoot Tribe owns property located along Auburn Way South; and, WHEREAS, both the City and the MIT share a common community interest in providing new corridor improvements on Auburn Way South between Fir Street SE and Hemlock Street SE; and, WHEREAS, the Washington State Transportation Improvement Board (TIB) is interested in working with the communities of Auburn and the MIT to help provide corridor improvements; and, WHEREAS, on September 10, 2010, the MIT approved Resolution No. 10-233, authorizing the MIT to sign a joint grant application with the City and to agree to participate by providing 20 percent matching funds equal to Six Hundred and Six Thousand and Six Hundred Dollars ($606,600); and, WHEREAS, on August 31, 2010, the City and the MIT submitted a joint grant application to the TIB for the design and construction of corridor improvements along Auburn Way South between Fir Street SE and Hemlock Street SE, including a five lane section of roadway with sidewalks, lighting, transit and storm improvements and a new traffic signal at Hemlock St SE; and, WHEREAS, on November 19, 2010, the City was notified of award of a grant by the Washington State Transportation Improvement Board (TIB) in the amount of Two Million, Four Hundred and Twenty Six Thousand and Four Hundred Dollars ($2,426,400) for the TIB contribution to the Auburn Way South Corridor Improvements, Fir Street SE to Hemlock Street SE Project; and, Resolution No. 4735 July 25, 2011 Exhibit 1 Page 1 of 11 EXHIBIT 1 RES.C Exhibit 1 Resolution No. 4735 Page 2 of 2 WHEREAS, the MIT agreed to contribute Six Hundred and Six Thousand Six Hundred Dollars ($606,600) towards the construction of the Project; and, WHEREAS, the MIT agreed to dedicate at no cost right-of-way from MIT owned properties as identified in Exhibit C; and, WHEREAS, the MIT agreed to execute at no cost right-of-entry and construction agreements from MIT owned properties as identified in Exhibit C; and, WHEREAS, the City and the MIT are entering into this Agreement, on a government to government basis, with the intention of cooperatively and equitably designing and constructing the Project; and, WHEREAS, should the Bureau of Indian Affairs make a determination that 25 USC 81 applies to this Agreement, MIT will work with the City and the Bureau of Indian Affairs to obtain any necessary approvals. WHEREAS, the City shall secure such additional funds in excess of the TIB grant and MIT contribution to assure completion of the Project. NOW THEREFORE in consideration of their mutual covenants, conditions and promises, THE PARTIES HERETO DO HEREBY AGREE as follows: 1. SCOPE OF WORK 1.1. Project Title: Auburn Way South Corridor Improvements, Fir Street SE to Hemlock Street SE 1.2. Description: The Project includes design and construction of corridor improvements on Auburn Way South, between Fir Street SE and Hemlock Street SE. The Project includes a five lane section of roadway with sidewalks, lighting, transit and storm improvements and a new traffic signal at Hemlock Street SE. The schematic five lane roadway cross section is illustrated in Exhibit B. The design and location of the sidewalk may vary from what is illustrated in Exhibit B, although the sidewalk width will remain a minimum of 10 feet wide. Right of ways necessary for the project to be dedicated by the MIT are identified in Exhibit C. MIT may propose alternative designs for sidewalks along its property within the Project area and those alternative designs shall be incorporated into the Project unless they affect roadway or sidewalk width. Should implementation of MIT’s proposals add to the Project costs the MIT shall cover those additional costs. 1.3. Schedule: The preliminary Project schedule has design work occuring in 2011 and 2012, right of way acquisition in 2012, advertisement in early 2013, with construction starting in the Spring of 2013. Construction completion is anticipated to be complete in the 4th Quarter of 2013. Resolution No. 4735 July 25, 2011 Exhibit 1 Page 2 of 11RES.C Exhibit 1 Resolution No. 4735 Page 3 of 3 2. TERMS AND CONDITIONS 2.1. Lead Agency: The City shall be the lead agency and shall be responsible for obtaining all necessary permits and/or agreements and for accomplishing all aspects of the Scope of Work set out in paragraph 1 above. The City shall be the contracting agent responsible for managing contracts with design and construction professionals. 2.2. Design: The City shall remain responsible for the proper design of the Project. MIT shall have the opportunity, but not the duty, to review contract plans and special provisions prior to the time that such documents are considered final by the City and prior to the time that such documents are signed by the City. The MIT shall provide its comments, within fifteen (15) calendar days of the date that the documents are submitted for MIT review. MIT shall convey the rights-of-way identified in Exhibit C and now owned by the MIT to the City no later than the date of approval of contract plans and special provisions. MIT shall execute rights-of-entry and construction agreements for properties identified in Exhibit C and now owned by the MIT to the City no later than the notice to proceed date for the construction contract. The MIT agrees to meet with the Federal Aviation Administration (FAA) as required during design regarding the FAA dedicating right of way needed for the Project. 2.3. Construction: The City shall be responsible for the actual construction of the Project, and assuring that construction of the Project is completed pursuant to the contract terms and consistent with the terms of this Agreement. The City may, without MIT prior concurrence, approve construction contracts and changes thereof. 3. COST REIMBURSEMENT AND FUNDING 3.1. Project Costs and Responsibilities: The responsibility for paying all costs associated with the Project shall be with the City. The MIT agrees to contribute Six Hundred and Six Thousand and Six Hundred Dollars ($606,600) toward the design, right-of-way acquisition (excluding MIT properties), and construction of the Project. For purposes of this Agreement, the MIT and City have agreed upon a plan for the corridor improvements to Auburn Way South between Fir Street SE and Hemlock Street SE, to meet the needs of both the City and MIT. Only costs directly attributable to the Auburn Way South Corridor Improvements, Fir Street Resolution No. 4735 July 25, 2011 Exhibit 1 Page 3 of 11RES.C Exhibit 1 Resolution No. 4735 Page 4 of 4 SE to Hemlock Street SE Project shall be considered as Project Costs. Project Costs include, but are not limited to, the following: design engineering, right-of- way acquisition, construction, permitting, inspection, contract administration services, and other cost items agreed to by the parties. Project Costs shall include costs incurred by the City prior to execution of this Agreement, but after execution of the TIB Fuel Tax Grant Distribution Agreement. The MIT shall not be liable for any Project Costs in excess of the agreed upon MIT contribution of Six Hundred and Six Thousand and Six Hundred Dollars ($606,600). 3.2. Invoicing and Fund Distribution: Upon notification by the City that the City has committed funds to meet its payment obligations under this Agreement, the MIT shall deposit its share of the project costs ($606,600)into a bank account that Auburn can draw from to pay for work related to the project. The parties agree that costs incurred for the project will be paid proportionally by MIT and City as the costs are incurred, except as otherwise set out in this Agreement. Once funds are deposited into this account they will be unavailable for MIT until project completion or if the project is terminated early, upon termination. The account will earn interest for the MIT. To the extent that the MIT has provided construction funds that remain unexpended when the project is completed or upon termination if terminated early with funds remaining in the MIT’s account, those funds, with accrued interest, shall be refunded to the MIT. At the completion of the project or termination of this Agreement the City will provide a final accounting of the funds expended. 4. INDEMNIFICATION The City shall indemnify and hold the MIT and its agents, employees, and/or officers, harmless from and shall process and defend at its own expense any and all claims, demands, suits, at law or equity, actions, penalties, losses, damages, or costs, of whatsoever kind or nature, brought against the MIT arising out of, in connection with, or incident to the execution of this Agreement and/or the City’s performance or failure to perform any aspect of this Agreement or the construction of the Project; provided, however, that if such claims are caused by or result from the concurrent negligence of the MIT, its agents, employees, and/or officers, this indemnity provision shall be valid and enforceable only to the extent of the negligence of the City; and provided further, that nothing herein shall require the City to hold harmless or defend the MIT, its agents, employees and/or officers from any claims arising from the sole negligence of the MIT, its agents, employees, and/or officers. No liability shall attach to the MIT by reason of entering into this Agreement except as expressly provided herein. 5. COMPLIANCE WITH REGULATIONS AND LAWS Resolution No. 4735 July 25, 2011 Exhibit 1 Page 4 of 11 RES.C Exhibit 1 Resolution No. 4735 Page 5 of 5 The parties shall comply with all applicable rules and regulations pertaining to them in connection with the matters covered herein. 6. ASSIGNMENT The parties shall not assign this Agreement or any interest, obligation or duty therein without the express written consent fo the other party. 7. WAIVER OF SOVEREIGN IMMUNITY MIT agrees to a limited waiver of sovereign immunity. The waiver is limited: (1) to actions brought by the Parties to this Agreement (City and MIT); (2) for breach, termination, enforcement of contract provisions, interpretation, validity thereof, including the determination of the scope or applicability of this Agreement; (3) to the extent allowed by law, for actual damages, that is, each Party waives the right to consequential or punitive damages; (4) to determine applicable laws; and, (5) to all actions necessary to enforce judgments entered with respect to the enforcement of this Agreement if not otherwise prohibited by law. This limited waiver is available solely to claims by City and not by any other entity, entities, or any individual or third party, not a Party to this Agreement. The Tribe agrees not to invoke sovereign immunity as a defense up to the limits of the MITs contributions under this Agreement. MIT consents to the jurisdiction of the Washington State Superior Court in the event that either Party deems it necessary to institute legal action or proceedings to enforce any right or obligation under this Agreement; the Parties further agree that any such action or proceedings shall be brought in the superior court situated in King County, Washington. 8. ATTORNEY’S FEES If either party shall be required to bring any action to enforce any provision of this Agreement, or shall be required to defend any action brought by the other party with respect to this Agreement, and in the further event that one party shall substantially prevail in such action, the losing party shall, in addition to all other payments required therein, pay all of the prevailing party’s reasonable costs in connection with such action, including such sums as the court or courts may adjudge reasonable as attorney’s fees in trial court and in appellate courts. 9. NOTICES All notices and payments hereunder may be delivered or mailed. If mailed, they shall be sent to the following respective addresses: Resolution No. 4735 July 25, 2011 Exhibit 1 Page 5 of 11 RES.C Exhibit 1 Resolution No. 4735 Page 6 of 6 To the CITY: City of Auburn Public Works Director 25 West Main Street Auburn, WA 98001 253-931-3010 To the MIT: Muckleshoot Indian Tribe Assistant Tribal Operations Manager Community Development 39015 172nd Ave. S.E. Auburn, WA 98092 253-876-3104 or to such other respective addresses as either party hereto may hereafter from time to time designate in writing. All notices and payments mailed by regular post (including first class) shall be deemed to have been given on the second business day following the date of mailing, if properly mailed and addressed. Notices and payments sent by certified or registered mail shall be deemed to have been given on the day next following the date of mailing, if properly mailed and addressed. For all types of mail, the postmark affixed by the United States Postal Service shall be conclusive evidence of the date of mailing. 10. NONDISCRIMINATION The City for itself, its heirs, personal representatives, successors in interest, and assigns, as part of the consideration hereof, does hereby covenant and agree that it will comply with pertinent statues, Executive Orders and such rules as are promulgated to assure that no person shall, on the grounds of race, creed, color, national origin, sexual orientation, sex, age, or the presence of any sensory, mental or physical handicap be discriminated against or receive discriminatory treatment by reason thereof. 11. MISCELLANEOUS 11.1. All of the covenants, conditions and agreements in this Agreement shall extend to and bind the legal successors and assigns of the parties hereto. 11.2. This Agreement shall be deemed to be made and construed in accordance with the laws of the State of Washington. Jurisdiction and venue for any action arising out of this Agreement shall be in the county of Washington State in which the property or project is located, and if not site specific, then in King County, Washington. 11.3. The captions in this Agreement are for convenience only and do not in any way limit or amplify the provisions of this Agreement. 11.4. The duration of this Agreement shall be for the period of time it reasonably takes for the performances by the parties as contemplated herein. Resolution No. 4735 July 25, 2011 Exhibit 1 Page 6 of 11 RES.C Exhibit 1 Resolution No. 4735 Page 7 of 7 11.5. No separate legal entity is created hereby. The identity of the parties hereto is as set forth hereinabove. 11.6. The performances of the duties of the parties provided hereby shall be done in accordance with standard operating procedures and customary practices of the parties. 11.7. Unless a joint oversight and administration board is created as provided herein, the oversight and administration of the Agreement shall be by the respective named representatives identified in Paragraph 9 hereof, or their designees. 11.8. No provision of this Agreement shall relieve either party of its obligations and or responsibilities imposed by law. 11.9. If any term or provision of this Agreement or the application thereof to any person or circumstance shall, to any extent, be held to be invalid or unenforceable by a final decision of any court having jurisdiction on the matter, the remainder of this Agreement or the application of such term or provision to persons or circumstances other than those as to which it is held invalid or unenforceable shall not be affected thereby and shall continue in full force and effect, unless such court determines that such invalidity or unenforceability materially interferes with or defeats the purposes hereof, at which time the City shall have the right to terminate the Agreement. 11.10. This Agreement constitutes the entire agreement between the parties. There are no terms, obligations, covenants or conditions other than those contained herein. No modifications or amendments of this Agreement shall be valid or effective unless evidenced by an agreement in writing signed by both parties. 11.11. Counterparts: This Agreement may be executed in multiple counterparts, each of which shall be one and the same Agreement and shall become effective when one or more counterparts have been signed by each of the parties and delivered to the other party. 11.12. Copies of this Agreement shall be filed with the King County Auditor’s Office; Provided that as an alternative, the Agreement may be listed by subject on the City's web site or other electronically retrievable public source. Resolution No. 4735 July 25, 2011 Exhibit 1 Page 7 of 11 RES.C Exhibit 1 Resolution No. 4735 Page 8 of 8 IN WITNESS TO THE TERMS OF THIS AGREEMENT, the parties hereto have executed this Agreement: MUCKLESHOOT INDIAN TRIBE CITY OF AUBURN ___________________________ ___________________________ Chairperson Peter B. Lewis, Mayor Muckleshoot Tribal Council Date: ________________ Date: ________________ APPROVED AS TO FORM: APPROVED AS TO FORM: ____________________________ ____________________________ MIT Attorney Daniel B. Heid, City Attorney Date: ___________________ Date: ___________________ ATTEST: ATTEST: ____________________________ Danielle Daskam, City Clerk Date: ___________________ Resolution No. 4735 July 25, 2011 Exhibit 1 Page 8 of 11 RES.C Resolution No. 4735 July 25, 2011 Exhibit 1 Page 9 of 11RES.C Resolution No. 4735 July 25, 2011 Exhibit 1 Page 10 of 11RES.C Resolution No. 4735 July 25, 2011 Exhibit 1 Page 11 of 11RES.C AGENDA BILL APPROVAL FORM Agenda Subject: Resolution No. 4736 Date: July 25, 2011 Department: Public Works Attachments: Resolution No. 4736 Vicinity Map Budget Impact: $0 Administrative Recommendation: Public Work Committee recommend that City Council adopt Resolution No. 4736. Background Summary: The City and the Muckleshoot Indian Tribe (MIT) share a common community interest in providing new corridor improvements on Auburn Way South between Fir Street SE and Hemlock Street SE. The City in partnership with MIT was granted a Washington State Transportation Improvement Board (TIB) grant in the amount of $2,426,400 for the design and construction of improvements to the Auburn Way South corridor between Fir Street SE and Hemlock Street SE, including a five lane section of roadway with sidewalks, lighting, transit and storm improvements and a traffic signal at Hemlock Street SE. This grant has a 20% matching requirement, equal to $606,600, which will be contributed by the MIT. Resolution No. 4736 authorizes the Mayor to accept a grant from the Washington State Transportation Improvement Board for improvements to the Auburn Way South corridor, between Fir Street SE and Hemlock Street SE. Reviewed by Council Committees: Finance, Public Works Councilmember:Wagner Staff:Dunsdon Meeting Date:August 1, 2011 Item Number:RES.D AUBURN * MORE THAN YOU IMAGINEDRES.D ----------------------------- Resolution No. 4736 July 26, 2011 Page 1 RESOLUTION NO. 4736 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AUBURN, WASHINGTON, AUTHORIZING THE MAYOR TO ACCEPT A GRANT FROM THE WASHINGTON STATE TRANSPORTATION IMPROVEMENT BOARD FOR IMPROVEMENTS TO THE AUBURN WAY SOUTH CORRIDOR, BETWEEN FIR STREET SE AND HEMLOCK STREET SE. WHEREAS, both the City and the Muckleshoot Indian Tribe (MIT) share a common community interest in providing new corridor improvements on Auburn Way South between Fir Street SE and Hemlock Street SE; and WHEREAS, the need for corridor improvements on Auburn Way South is recognized in Auburn’s adopted Transportation Improvement Program; and WHEREAS, the City in partnership with MIT applied for and was granted a state grant through the Washington State Transportation Improvement Board in the amount of $2,426,400 to finance the design, property acquisition and construction of improvements to the Auburn Way South corridor between Fir Street SE and Hemlock Street SE, including a five lane section of roadway with sidewalks, lighting, transit and storm improvements and a traffic signal at Hemlock Street SE; and WHEREAS, the $2,426,400 grant consists of $286,576 for design, $221,600 for right of way, and $1,918,224 for construction; and WHEREAS, the $2,426,400 grant requires a local match of $606,600, which will be contributed by the MIT; and RES.D ----------------------------- Resolution No. 4736 July 26, 2011 Page 2 WHEREAS, it is in the best interest of the City to use Transportation Improvement Board grant monies to finance capital improvements to the transportation system. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN, WASHINGTON, HEREBY RESOLVES as follows: Section 1. That the Mayor is hereby authorized to accept the W ashington State Transportation Improvement Board grant for $2,426,400 for the Auburn Way South Corridor Improvements, Fir Street SE and Hemlock Street SE, with local matching funds of $606,600 from the MIT. In addition, the Mayor is hereby authorized to execute any necessary agreements required by the Washington State Transportation Improvement Board for the Project, expending up to the total amount of the grant of $2,426,400. Section 2. That the Mayor is authorized to implement such other administrative procedures as may be necessary to carry out the directives of this legislation. Section 3. That this Resolution shall take effect and be in full force upon passage and signatures hereon. Dated and Signed this _____ day of _________, 2011. CITY OF AUBURN PETER B. LEWIS MAYOR RES.D ----------------------------- Resolution No. 4736 July 26, 2011 Page 3 ATTEST: ______________________ Danielle E. Daskam, City Clerk APPROVED AS TO FORM: _____________________ Daniel B. Heid, City Attorney RES.D RES.D AGENDA BILL APPROVAL FORM Agenda Subject: Auburn Gateway Project Briefing Date: July 21, 2011 Department: Planning and Development Attachments: Memorandum - Auburn Gateway Project Auburn Gateway Materials Budget Impact: $0 Administrative Recommendation: See memorandum attached. Background Summary: Reviewed by Council Committees: Planning And Community Development Councilmember:Wagner Staff:Dixon Meeting Date:August 1, 2011 Item Number:DI.A AUBURN * MORE THAN YOU IMAGINEDDI.A Page 1 of 5 Memorandum To: Councilmember Rich Wagner, Chair, Public Works Committee Councilmember Bill Peloza, Vice-Chair, Public Works Committee Councilmember Virginia Haugen, Member, Public Works Committee From: Jeff Dixon, Principal Planner CC: Kevin Snyder, AICP, Planning and Development Director Dennis Selle, P.E., City Engineer Steven Gross, Assistant City Attorney Date: July 22, 2011 Re: DISCUSSION AND INFORMATION: Auburn Gateway Project Briefing Background For the last several years, the City of Auburn has been negotiating with Robertson Properties Group (RPG) on future development of approximately 60 acres located east of Auburn Way North, west of the extension of I ST NE, south of S 277th ST, and North of 45th ST NE consisting of the Valley 6 Drive-In Theater site and surrounding properties owned by Robertson Properties Group (RPG) and hereafter referred to as the Auburn Gateway Project (Exhibit 1). The efforts around these negotiations have included the preparation of Environmental Impact Statement (EIS) documentation, amendments to the City’s Comprehensive Plan and Zoning Code to authorize and apply the Mixed Use Commercial Zone (C-4), preparation of a draft Development Agreement and preparation of a draft Planned Action Ordinance. In August 2010, the City Council approved Ordinance No. 6321 that authorized for one year the continued conditional effectiveness of the Comprehensive Plan and C-4 zoning to the Auburn Gateway Project. This continued effectiveness expires on August 31, 2011 unless the City Council authorizes an additional extension. The comprehensive plan and zoning designations currently applied to the Auburn Gateway Project are conditioned upon the successful execution of a development agreement between the City and Robertson Properties Group. These designations do not become permanent until the City Council has approved the development agreement. Planning and Development, Public Works and Legal Department staff has been actively working with Robertson Properties Group to complete required studies, negotiations and documentation in order to provide the City Council with substantive policy making opportunities that would facilitate the phased development of the Auburn Gateway Project. DI.A Page 2 of 5 There has been significant progress on the part of the City and RPG since the Council’s last extension authorization and staff will be seeking Council authorization for a limited extension (maximum of six months) of the conditional comprehensive plan and zoning designations for the Auburn Gateway Project. This limited extension will provide the City Council, staff and RPG adequate opportunity complete negotiations, documentation and substantive policy making. Environmental Impact Statement (EIS) Preparation In 2004 the City issued a Draft Environmental Impact Statement (DEIS) and a Final Environmental Impact (FEIS) for the development of the Auburn Gateway Project. Four development options for the Auburn Gateway Project were studied consisting of: (1) Option I (Retail and Office): Retail----200,000. sq. ft. Office----1,600,000. sq. ft (2) Option II (Retail): Retail-----720,000 sq. ft. (3) Option III (Retail & Multi-Family Residential): Retail-----360,000 sq. ft. Multi-Family---500 units (4) No–Action (existing zoning action) Option: Retail-----73,200 sq. ft. Single family 132 units Multi-family –130 units The preferred action is to allow a range of uses described in Options I, II and III, above. EIS Addendum Subsequent to the original EIS work, RPG and the City have been working on an addendum to the 2004 EIS documents. The City as the lead environmental review agency determined that this addendum was necessary for the following reasons: • Impacts of the acquisition and development of an additional 11 acres by RPG subsequent to the original EIS; • RPG’s determination to conduct phased project development in two phases that could be developed independently or jointly; and, • Changes in city regulations and development standards such as: o The city’s adoption of new floodplain regulations may affect the proposal. Unless future project is otherwise exempt under the provision of ACC 15.68.130, the project is located in a Special Flood Hazard Area (SFHA) and Riparian Habitat Zone (RHZ) and would be required to obtain a City of Auburn Floodplain Development Permit, including the submittal of a habitat impact assessment report; o City adoption of a critical areas ordinance; o Changes in Comprehensive Plan transportation policies; and • Changes in external circumstances over the intervening period of time including the completion of the Port of Seattle’s adjacent wetland mitigation property construction, the completion of the Trail Run Plat and the completion of Monterey Park Plat and associated I Street NE extension). DI.A Page 3 of 5 This addendum is almost complete pending staff’s final review of updated traffic analysis submitted in the last week. Once the staff’s review is complete, the findings of the traffic analysis will be incorporated into the EIS addendum and staff will publish the addendum in accordance with adopted SEPA procedures. Development Agreement (DA) Preparation As previously noted a development agreement approved by the City Council is needed in order to permanently apply the comprehensive plan and zoning designations to the Auburn Gateway Project. Staff from the Planning and Development, Public Works and Legal Departments has been working with RPG to negotiate the elements of the development agreement. A key element of the development agreement will be the incorporation of architectural and site design standards for the Auburn Gateway Project to help realize a higher aesthetic quality of development. A draft of the development agreement has been prepared and will be presented to the Planning and Community Development Committee and other Council Committees for review and discussion in the near future (See draft schedule below) A summary of the purpose and contents of the development agreement is attached (Exhibit 2). Planned Action Ordinance (PAO) Preparation With the imminent completion of the EIS addendum, staff will propose that the mitigation measures identified in the EIS that are intended to reduce or avoid probable and significant adverse impacts be applied to the project by the City Council’s adoption of a Planned Action Ordinance that would create a new chapter in the City’s Zoning Code. A summary of the purpose and contents of the Planned Action ordinance is attached (Exhibit 3). Northeast Auburn Special Plan Area Update Chapter 14 of the City’s Comprehensive Plan identifies the Northeast Auburn Special Plan Area that covers properties east of Auburn Way North, west of the extension of I ST NE, south of 277th ST and north of approximately 45th ST NE (Exhibit 4). This Plan will be updated prior to the end of this year as part of the City’s 2011 Annual Comprehensive Plan docket to reflect the current development plans and environmental documentation for the Auburn Gateway Project. DI.A Page 4 of 5 Draft Policy Review and Action Schedule With the substantial completion of the drafts of the Development Agreement and Planned Action Ordinance and near future issuance of the EIS addendum, a significant amount of work product needed for substantive policy making by the City Council has been or will be completed. To help the Committee and City Council understand the remaining work needed to be done staff has prepared a draft schedule through the remainder of the year. DI.A Pa g e 5 o f 5 (DR A F T ) P o l i c y R e v i e w & A c t i o n S c h e d u l e f o r A u b u r n G at e w a y P r o j e c t Ac t i o n / S t e p s PC D Co m m i t t e e PW Co m m i t t e e MS Co m m i t t e e Pl a n n i n g Co m m i s s i o n Ci t y C o u n c i l In i t i a l d i s c u s s i o n o f P A O & D A & d r a f t O r d . N o . 6 3 2 1 e x t e n s i o n 7 / 2 5 / 1 1 8 / 1 / 1 1 8 / 8 / 1 1 Di s c u s s i o n o f D r a f t O r d . N o . 6 3 2 1 e x t e n s i o n 8 / 8 / 1 1 8 / 1 5 / 1 1 Re q u e s t f o r C o u n c i l a p p r o v a l o f O r d . N o . 6 3 2 1 e x t e n si o n 8 / 1 5 / 1 1 Re v i e w o f P A O & D A b y C o m m i t t e e o f t h e W h o l e ( p e n d i ng CO W a p p r o v a l ) 8 / 2 9 / 1 1 Di s c u s s a m e n d m e n t s t o N E A u b u r n S p e c i a l A r e a P l a n 8 / 1 6 / 1 1 Dr a f t P A O & D A R e v i e w 9/ 1 2 / 1 1 & 9/ 2 6 / 1 1 9/ 1 9 / 1 1 & 10 / 3 / 1 1 In i t i a l d i s c u s s i o n o f a m e n d m e n t s t o N E A u b u r n S p e c i al A r e a Pl a n 9/ 1 2 / 1 1 9 / 1 9 / 1 1 Dr a f t P A O & D A R e c o m m e n d a t i o n 1 0 / 1 0 / 1 1 Pu b l i c H e a r i n g & R e c o m m e n d a t i o n o n a m e n d m e n t s t o N E Au b u r n S p e c i a l A r e a P l a n 1 0 / 4 / 1 1 Re v i e w o f R e c o m m e n d a t i o n o n a m e n d m e n t s t o N E A u b u r n Sp e c i a l A r e a P l a n 10 / 1 0 / 1 1 10 / 2 4 / 1 1 10 / 1 7 / 1 1 11 / 3 / 1 1 Ci t y C o u n c i l H e a r i n g o n P A O & D A 1 0 / 1 7 / 1 1 Re q u e s t e d C i t y C o u n c i l A c t i o n o n P A O & D A 1 1 / 7 / 11 Re c o m m e n d a t i o n o n a m e n d m e n t s t o N E A u b u r n S p e c i a l A re a Pl a n 11 / 1 4 / 1 1 1 1 / 2 1 / 1 1 Ci t y C o u n c i l A c t i o n o n a p p r o v a l o f a m e n d m e n t s t o N E A u b u r n Sp e c i a l A r e a P l a n 1 2 / 5 / 1 1 DI.A DI.A Exhibit 2: Summary of a Development Agreement 7-19-11 Page 1 of 1 Exhibit 2: Summary of a Development Agreement Development Agreements: A development agreement is a contract between a local jurisdiction and a property owner within the jurisdiction. The purpose of the agreement is to specify the standards and conditions that will govern development of the property. The development agreement provides assurance to the developer that he/she may proceed to develop the project subject to the rules and regulations in effect at the time of approval - the development will not be subject to subsequent changes in regulations. Development agreements should also benefit the local jurisdiction. The jurisdiction may include conditions (mitigation measures) that must be met to assure that a project at a specific location does not have unacceptable impacts on neighboring properties or community infrastructure. The agreement may clarify how the project will be phased, the required timing of public improvements, the developer's contribution toward funding system-wide community improvements, and other conditions. The agreement can also facilitate enforcement of requirements, since it is a contract that details the obligations of the developer and the local jurisdiction. Development Agreements as Applied in Auburn: The Local Project Review Act (Ch. 36.70B, RCW), enacted by the Washington State Legislature in 1995, provides specific authority and direction for development agreements. These agreements are voluntary, but once made, they are binding on the parties and their successors. Development standards include permitted uses, densities, impact fees, and mitigation measures. Local jurisdictions must hold a public hearing prior to approving a development agreement and may only impose impact fees, dedications, mitigation measures, and standards as authorized by other laws. Former Auburn City Code Chapter 14.21 previously set out the City’s requirements for development agreements. Chapter 14.21 was repealed by the Auburn City Council with the passage of Ordinance No. 6187 in October 2008). Under Washington State’s vesting statue and upheld by the courts in multiple different cases, development projects may be “vested” under the provisions of adopted municipal code repealed through legislative ordinance action if it can be determined that a legally valid development application or action was submitted by a party prior to the repeal or change in the adopted municipal code. Robertson Properties Group (RPG) applied for a development agreement before the effectiveness of Ordinance No. 6187. The City with input and direction from the City Attorney’s Office has previously made the determination that the RPG project is vested under the provisions of Chapter 14.21 and may seek City Council approval of a development agreement under the procedures specified in Chapter 14.21 provided it can demonstrate compliance to all applicable standards and procedures of this Chapter. DI.A Exhibit 2: Summary of a Development Agreement 7-19-11 Page 2 of 2 Key Elements of Chapter 14.21: Auburn City Code 14.21.010.A generally provides that a development agreement should allow greater flexibility in the existing standards of the existing zoning district. In exchange for this enhanced flexibility, the City will require a development to be of significantly higher quality, generate more public benefit, and be a more sensitive proposal than would have been the case with the use of standard zoning or subdivision procedures. Auburn City Code 14.21.010.B (Nonresidential or Mixed Use Projects) specifies that the city may consider a development agreement for a nonresidential or mixed use project in areas designated for office, commercial, industrial or institutional use in the comprehensive plan, or in a designated special plan area. In its evaluation of a proposal, the City shall consider whether a proposal will: 1. Provide development that is consistent with the goals and policies of the comprehensive plan; 2. Provide efficient and effective use of land, open space and public facilities that result in a higher quality of development than is required by the standards of the applicable zone; 3. Provide building and site design that complement surrounding land uses and their environment; and, 4. Provide for superior protection of critical areas. DI.A Exhibit 3: Summary of Planned Action Ordinance 7.19.11 Page 1 of 1 Exhibit 3: Summary of a Planned Action Ordinance Introduction to Planned Actions under SEPA: In 1995, the legislature authorized a new category of project actions under the State Environmental Policy Act (SEPA) called a "planned action” for cities planning under the Growth Management Act (GMA). The purpose of designating specific types of projects as planned action projects shifts environmental review of a project from the time a permit application is made to an earlier phase in the planning process. The intent is to provide a more streamlined environmental review process at the later project stage by conducting more detailed environmental analysis at the earlier planning stage. To be eligible first, an Environmental Impact Statement (EIS) must be prepared which addresses the likely significant adverse environmental impacts of the planned action. After completing the EIS, the city designates by ordinance those types of projects to be considered planned actions, including mitigation measures that will be applied. The types of project action must be limited to certain types of development or to a specific geographic area that is less extensive than a city's jurisdictional boundaries. A PAO is most useful when the project occurs over a limited, defined geographic area; the project area is relatively homogeneous and impacts can be forecasted; and it is expected that the project will be implemented in multiple phases over a number of years. The basic steps in designating planned action projects are to: x Prepare an EIS; x Designate the planned action projects by ordinance; and, x Review permit applications for projects proposed as consistent with the designated planned action. Specifically, an environmental checklist application (SEPA application) must be provided and the city must verify: o The project meets the description of any project(s) designated as a planned action by ordinance or resolution; o The probable significant adverse environmental impacts were adequately addressed in the EIS; and o The project includes any conditions or mitigation measures outlined in the ordinance. If the project does not meet the requirements of the planned action ordinance, or if the EIS did not adequately address all probable significant adverse environmental impacts, the project is not a planned action project. In this instance, the City must then make a threshold determination on the project. The project would go through normal environmental review as part of project review. The City may still rely on the environmental information contained in the EIS and supporting documents in analyzing the project’s environmental impacts and making the threshold determination. If an EIS DI.A Exhibit 3: Summary of Planned Action Ordinance 7.19.11 Page 2 of 2 or SEIS is found to be necessary for the project, it only needs to address those environmental impacts not adequately addressed in the previous EIS. Key Benefits of a Planned Action Ordinance (PAO): Key benefits of a PAO can include: x Provides a developer certainty over the potential impacts and corresponding mitigation measures; x Requires early on examination of the impacts of subsequent or implementing projects prior to project permitting through EIS preparation; x Avoid multiple and separate threshold determinations (decisions) by the City under SEPA. While normal project review process requires a threshold determination, a project qualifying as a planned action project does not require a new threshold determination. If the City reviews the project, verifies that it is consistent with the planned action project(s) previously designated, and determines that the impacts are adequately addressed in the EIS on which the planned action relies, project permit review continues without a threshold determination. x Designating planned action projects reduces permit-processing time. There are no SEPA public notice requirements or procedural administrative appeals at the project level because a threshold determination or new EIS is not required. The only notice requirements are those required for the underlying permit. Contents of the Planned Action Ordinance (PAO): A planned action ordinance should be as specific as possible, should indicate where in the EIS or associated planning document the projects’ environmental impacts have been addressed, and should include or reference mitigation measures which will be required for a project to qualify as a planned action project. For example, the ordinance should indicate what mitigation has been identified in the EIS or what level of service has been accepted in the subarea plan for traffic impacts. If desired, the city may set a time limit in the ordinance during which the planned action designation is valid. If a GMA city does set a time limit on the designation, it should consider how this affects any permits for which there is an expiration date. Effects of a Planned Action Ordinance (PAO): If approved by the City Council, a PAO for the Auburn Gateway Project will: x Adopt the provisions of the Washington Administrative Code related to PAOs; x Add a new chapter to the zoning portion of the Auburn City Code; and, x Adopt and incorporate the Northeast Special Area Plan and its related environmental impact statements. This “locks in” the mitigation measures required for the project while allowing for changed circumstances. DI.A LAKELAND HILLS SOUTH STUCK RIVER ROAD ACADEMY LAKELAND HILLS LAKEVIEW NORTHEAST AUBURN DOWNTOWN MOUNT RAINIER VISTA AUBURN NORTH BUSINESS DISTRICT RAIL YARD NORTHEAST AUBURN PAA PIERCE COUNTY LAKELAND HILLS SOUTHLAKELAND HILLS SOUTH PAA PIERCE COUNTY LAKELAND HILLS SOUTH LAKE TAPPS TS18 TS18 AUBURN GOLF COURSE MARY OLSON FARM AUBURN GAME FARM AUBURN ENVIRONMENTAL PARK MOUNTAIN VIEW CEMETERY BRANNAN PARK SUNSET PARK GAME FARM WILDERNESS PARK GSA PARK LEA HILL PARK ROEGNER PARK NORTH GREEN RIVER PARK ISAAC EVANS PARK FENSTER PROPERTY MILL POND PARK CEDAR LANES PARK LES GOVE COMMUNITY CAMPUS AUBURNDALE PARK YMCA SPORT FIELDS FULMER PARK ROTARY PARK VETERANS MEMORIAL PARK CAMERON PARK DORTHY BOTHELL PARK LAKELAND HILLS PARK SHAUGHNESSY PARK RIVERPOINT PARK JORNADA PARK DYKSTRA PARK GAINES PARK SCOOTIE BROWN PARK TERMINAL PARK LEA HILL TENNIS COURTS BICENTENNIAL PARK PIONEER CEMETERY BALLARD PARK INDIAN TOM PARK CENTENNIAL VIEWPOINT PARK FOREST VILLA TOT LOT SLAUGHTER MEMORIAL PARK 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BR ID G E T AV E SE L S T S E 7TH ST SE 4TH ST SW 5TH ST SE S 331ST ST DO G WO O D S T S E F S T S E FR O N T A G E RD T S T SE PI K E S T N E 8TH ST SE FOS T E R A V E SE H S T S E RIV E R W A L K DR SE B S T SE G S T SE S 288TH ST JO HN R EDD I N G T O N R D N E E S T S E 140TH A V E SE 52 N D A V E S G P L S E RIVE R D R S E 32ND ST NE 1 0 5 T H P L S E EA S T BLVD ( BOE I NG) SE 316TH PL SE 310TH ST 47TH ST SE 56TH ST SE 15TH ST NE 32ND PL NE 54T H A VE S SE 296TH WAY QUI N C Y A V E SE 15TH ST SW 67TH ST SE U S T N W SE 290TH ST S 305TH ST 57 T H P L S 130 T H A V E S E J ST S E 127 T H P L SE 85 T H A V E S 28TH ST NE OL I V E A V E S E BOUNDARY BLVD SW MILL P O ND DR S E R S T N W C S T SE 31ST ST NE 30TH ST NE R I V E R V I E W D R N E 51ST ST N E B S T N E 26TH ST SE 65 T H A V E S H O W A R D R D S E SE 323RD PL SE 318TH WAY SE 301ST ST 3 2ND ST SE S 300TH ST 36TH ST SE T H O M A S A V E S E A S T E SE 287TH ST 50T H ST S E ELM S T S E 50TH ST N E 10TH ST NE HE M L O C K S T S E 29TH ST NW 31ST ST SE V ST N W 21ST S T N E 10 8 T H A V E S E SE 3 0 4 T H W A Y AUBURN-BLACK DIAMOND RD SE 23RD ST SE A S T NW 35T H W AY SE 2ND ST NW E L I Z A B E T H A V E S E 30TH ST SE 24TH ST SE AU B U R N A V E N E A S T S W 64TH ST SE 22ND ST SE S 2 9 7 T H P L H S T N E S 318TH ST SE 298TH PL FOR EST R I D G E D R S E PI K E ST N W 64 T H A V E S G ST NE SU P ERM A LL D R S W O ST S E S 292ND ST SKYWAY LN SE 58T H A VE S 42ND ST NW SE 282ND ST LU ND R D S W D S T S W 51ST ST SE T E R R A C E D R N W 16TH ST NE 17TH ST NE ELLINGSON RD SW 1 0 2 N D AV E S E SUPERMALL WAY SW V ST SE HI C R E S T D R N W 10TH ST S E SE 295TH ST 49T H ST NE 11 1 TH P L S E 12 6 T H A V E SE 20TH ST SE F ST S W V C T S E SE 326 T H P L E S T S W SE 286TH ST I S A A C A V E S E 37TH W A Y S E 66TH ST SE 72ND ST SE 14 8 T H A V E SE Z S T S E 1 0 4 T H P L S E O S T S W S D I V I SI O N S T 16TH ST SE 2ND ST SE 12 8 T H P L S E 13TH ST SE PA C I F I C A V E S 42ND ST NE G S T S W B PL NW 73RD ST SE 3RD ST NW S 312TH ST T S T N W24TH ST NW PE A R L A V E S E SUMNER-TAPPS HWY E 6TH ST NW ELM LN SE SE 3 1 2T H W A Y 11 8TH P L S E SE 294TH PL 57TH ST SE L S T N E 55 T H P L S 9TH ST SE PERR Y AV E S E 52 N D P L S GI N K G O S T S E SE 285TH ST CH ARL O T T E A V E S E LAK E T A P P S DR S E SE 294TH ST H A Z E L A V E S E 19TH DR NE 61S T S T S E 28TH ST SE T S T NE SE 307TH PL PA N O R A M A D R S E SUPERMALL ACRD SW 15TH ST SE 109 T H A V E SE J S T N E 3RD ST SW 11TH ST NE 52ND ST NE 4 5 TH ST NE 20TH ST N E 63RD ST SE 14TH S T S E S 303RD PL SE 299TH PL 26TH ST NE SE 281ST ST HE A T HER A VE SE SE 308TH PL FIR S T S E RA N D A L L A V E S E SE 43RD ST U ST S E K S T N E S 319TH ST SE 290TH PL 22ND ST NW 6TH ST SE 20TH ST NW R PL SE WA RD A V E S E 61 S T A V E S S 314 T H S T 19TH ST SE 57T H D R S E N A T H A N A V E S E SE 289TH ST S 302ND PL SE 297TH ST 21ST ST SE 33RD ST SE R PL NE 30TH ST NW I PL NE 12 9 T H P L S E 5 5 T H W A Y S E 10 9 T H P L S E SE 307TH ST 55TH ST SE N S T S E DO G W O O D L N S E S 324TH ST WE ST E RN A VE N W DO G W O O D D R S E OLY M P I C S T S E 11 1 T H A V E S E D PL SE 11 4 T H A V E S E F S T N W SE 292ND ST TE R R A C E V I E W L N S E 107 T H P L SE 11 7 TH P L S E 53 RD P L S M D R N E G S T NW 35TH ST SE SE 323RD ST 14TH ST NW IND U S T RY D R S W 1 1 2 T H P L S E 5TH ST NE 134 T H P L S E 12TH ST NE 10 5 T H A V E S E 44TH ST SE ORAVETZ PL SE 11 0 T H P L S E 18TH ST NE 35TH ST NE 8TH ST SW SE 302ND PL KA T H E R I N E A V E S E SE 29 4 T H S T SE 286TH PL JASM I NE A V E SE M ILL P O N D L O O P S E 133 R D A V E S E 1ST ST NE 59T H A V E S 6 0TH ST S E S 296TH PL SE 300TH ST 40TH ST NE A LPINE D R SE CROS S ST SE 22ND WAY NE 63 R D P L S 62ND LOOP SE 2ND ST NE 18TH ST SE 9TH ST NE SE 314TH ST 27TH ST SE O C T S E JAM ES A V E SE 3RD ST NE 66 T H A V E S 130T H W A Y S E KE N N ED Y A V E S E 19T H PL SE 10 7 T H A V E S E UDALL AVE S E V P L S E SE 305TH PL S 307TH S T V S T N E SE 288TH PL 56T H P L S SE 313TH ST SE 314TH PL AA BY D R N W GREE N R I V E R A C R D S E SE 302ND ST O R C H A R D S T S E SE 45TH ST 28T H C T S E 16TH ST NW 12 1 S T PL S E SE 293RD ST SE 31 8 T H P L SE 313TH PL 1ST ST SE C P L SE 71ST ST SE F PL NE 37 TH P L S E 56T H C T S 12 5 T H A V E S E 120TH AVE S E 28 T H P L S E 26TH ST NW SE 304TH PL 11 3 T H P L SE 12 2 N D A V E S E S S T SE SE 315TH ST 43RD CT NE S 321ST ST 49TH ST SE 1 1 4 T H W A Y S E S 328TH ST S 329TH PL 48TH CT S E SE 311TH ST SE 322ND S T SE 282ND W A Y 11TH ST SE 168 TH A V E E 7TH ST NE 128TH AVE SE 12 4 T H P L SE 65TH ST SE 3RD CT SE S 292ND P L FR A N C I S C T S E 13 8 T H A V E S E 11 4 T H P L S E SE 321ST PL L P L N E CEDAR DR SE 16 7 T H A V E E S 326TH LN S 320TH ST SE 309TH ST 12 2 ND P L S E 42ND CT NE 17 8 T H A V E E SE 325TH PL SE 315TH PL 100 T H AVE S E 6 0 T H P L S 10 6 TH P L S E 13TH ST NE SE 305TH ST SE 322ND P L 23RD ST NE 3RD ST SE SE 320TH PL 305TH PL SE U S T N E 171S T A V E E PI K E S T S E 54 T H P L S JO R D A N A V E S E 43RD ST NE F C T S E 8TH ST NW 5TH ST SW S 294TH ST M A R S H A L L A V E S E 129 T H A V E S E S 2 9 6 T H C T 15TH ST CT 13 7T H AV E SE SE 291ST S T LAURELWOO D R D S IR E N E A V E S E 4TH P L NE 11 3 T H W A Y S E J C T SE L PL SE 5 3 RD AVE S SE 312TH PL SE 283RD ST SE 308TH CT L CT N E 59 T H P L S 34TH ST SE B S T S W SE 297TH PL SE 324TH LN 11 5 T H LN S E S 288TH PL 68TH ST SE S 336TH PL SE 317TH C T 17 T H D R S E W PL NW SE 312TH C T SE 324TH ST M P L N E 51S T C T S JU N I P E R L N S E C C T S E PIKE P L NE 26 T H P L N E S 2 9 8 T H CT 56 T H CT SE S 304TH ST S 284TH ST IS A A C C T S E 10 8 T H AV E SE PIKE ST S E A S T N E D ST S E 1ST ST NE 10 8 T H A V E S E SE 299TH ST 4TH ST NE 8TH ST NE SE 282ND ST T S T S E SE 2 88T H P L 7TH ST SE SE 295TH ST H S T S E 51 S T A V E S F S T S E 23RD ST SE S 328TH ST H O W A R D R D S E 11 2 TH P L S E SE 2 95 T H S T 53RD ST SE 65TH ST SE 6TH ST NW SE 286TH PL 12TH ST NE T S T S E L ST S E SE 288TH ST 11 0 T H A V E S E 3RD ST NE 5TH ST NE A S T N W 11 0 TH P L S E 49TH ST SE D PL SE C PL SE C S T S E G S T S E D S T S E M ST N E 52 ND A V E S 30TH ST NE 16 TH ST NE 52 N D AVE S W S T N W N ST S E 67TH ST SE B ST S E 4 7TH ST S E 55TH ST SE K S T NE K S T N E A S T N E 25TH ST SE D S T S E 1 0 7 T H A V E S E SE 3 10TH ST 68TH S T S E SE 286TH ST D S T N W 26TH ST SE 16TH ST NE R S T N E 57TH ST SE R S T NE 10 9 T H A V E S E 37TH ST SE SE 314TH PL J S T S E H S T N E K ST S E 54 T H A V E S 10 8 TH A VE S E 112 T H A V E S E 122ND A V E S E U ST S E O ST N E D S T S E I S T S E SE 315TH PL SE 299TH PL 24TH ST SE 15TH ST NE 107 T H A V E S E 21ST ST SE 52 ND A V E S U S T S E 24TH ST SE PI K E S T S E S 329TH PL 72ND ST SE L S T S E SE 302ND ST 1 2 5 T H A V E S E 10TH ST NE 66TH ST SE 7TH ST NE L S T N E SE 290TH PL SE 320TH ST J ST S E G S T S E D S T N E SE 2 8 2 ND W A Y 20TH ST SE 23RD ST SE PI KE S T N E 28TH ST SE J S T N E 32ND ST SE 2ND ST SE L S T S E R S T S E 28TH ST SE 1ST ST SE SE 321ST PL 28T H ST SE SE 301ST ST 5 7 T H P L S 5 8 T H A V E S R S T N E FI R S T S E I P L N E 11 2 T H A V E S E PEASLEY CANYON RD S 6TH ST SE 11 6 T H A V E S E 17TH ST NE E S T N E H S T S E K S T N E 3RD ST NE S 292ND ST 56 T H AV E S G S T S E O S T S E EL M S T S E SE 314TH PL R S T S E F ST SE 57 T H P L S 11 8 T H A VE S E 29TH ST NW 17TH ST NE AC A D E MY D R S E SE 290TH ST O ST S E I S T N E 33RD ST SE 15TH ST SE 14TH ST SE 129T H A V E S E SE 293RD ST 1ST ST NE RI V E R V IE W D R N E 22ND ST SE O S T NE 29TH ST NW M ST N E ELM S T S E D S T S E 8TH ST SE 50T H S T S E 52 N D A V E S PI K E S T N E A S T S E SE 282ND ST 26TH ST NE K ST SE 62ND ST SE D S T SE SE 326TH PL 9TH S T N E F S T S E B S T S E R S T N W N ST N E 65TH ST SE Information shown is for general reference purposes only and does not necessarily represent exact geographic or cartographic data as mapped. The City of Auburn makes no warranty as to its accuracy. ¬ Map ID: 1269Printed On: 08/16/10 MAP 14.1 Comprehensive Land Use Adopted Special Plan Areas Proposed Special Plan Areas Land Use Designation Residential Conservency Single-Family Residential Moderate Density Residential High Density Residential Office Residential Neighborhood Commercial Light Commercial Heavy Commercial Downtown Light Industrial Heavy Industrial Public and Quasi-Public Open Space Auburn City Limits Potential Annexation Areas 1 INCH = 3,400 FEET Exhibit 4 DI.A AuburnGatewayProjectFlowChart  1995comprehensiveplanidentifiesNEAuburnSpecialPlanningArea 2002attherequestofRobertsonPropertiesGroup(RPG)Citybeginsspecial 2003attherequestofRobertsonPropertiesGroup(RPG)Citybegins preparationofPlannedActionEIS(EnvironmentalImpactStatement) DeterminationofSignificance/Scoping 2004PreparationofDEIS 2004PreparationofFEIS 2004AppealofEISfiledandAdequacyUpheldbyHearing 2004PlanningCommissionPublicHearing&Recommendations 2008CouncilApprovalofZoningAmendments(map&text), CompPlanAmendment(map&text),andSpecialAreaPlan 2008BeganStaffNegotiationofDevelopmentAgreement 2007 AuburnGatewayProjectFlowChart July21,2011 Page2   2008 AGENDA BILL APPROVAL FORM Agenda Subject: Capital Project Status Report Date: July 22, 2011 Department: Public Works Attachments: Capital Project Status Report Budget Impact: $0 Administrative Recommendation: For discussion and information. Background Summary: Reviewed by Council Committees: Public Works Councilmember:Wagner Staff:Selle Meeting Date:August 1, 2011 Item Number:DI.D AUBURN * MORE THAN YOU IMAGINEDDI.D Da t e : J u l y 2 6 , 2 0 1 1 Pr io r i t y To t a l Gr o u p Ar t . S t . Wa t e r Se w e r St o r m Ot h e r To t a l Es t i m a t e d De s i g n Ad v . Co n s t . Fi n i s h Pr o j e c t No . Pr o j . N o . Lo c a t i o n / D e s c r i p t i o n (1 - 3 ) (1 0 2 / 1 0 5 ) (4 3 0 ) (4 3 1 ) (4 3 2 ) Fu n d s Bu d g e t Co s t % Da t e % Da t e Ma n a g e r St a t u s 1 CP 0 8 1 5 Ma r y O l s o n F a r m P h a s e I I & I I I : Th i s p r o j e c t wi l l p r o c u r e i n t e r i o r a n d l a n d s c a p i n g m a t e r i a l s . 63 , 1 1 2 2 5 , 0 0 0 8 8 , 1 1 2 8 0 , 0 0 0 1 0 0 % O c t - 0 9 1 0 0 % J u n - 1 1 D u n s d o n Al l p r o c u r e m e n t c o m p l e t e . Wo r k i n g o n F i n a l W S D O T ap p r o v a l s a n d f i n a l pa y m e n t . 2 CP 0 7 0 1 8t h & R S t r e e t T r a f f i c S i g n a l : Th i s p r o j e c t wi l l d e v e l o p a n d i n s t a l l a n e w t r a f f i c s i g n a l a t t h e in t e r s e c t i o n . 40 4 , 1 2 4 2 5 0 , 0 0 0 (F e d . G r a n t ) 65 4 , 1 2 4 6 7 2 , 7 9 6 1 0 0 % J u n - 1 0 1 0 0 % J u l - 1 1 V o n d r a k Wo r k i s c o m p l e t e a n d f i n a l pa y m e n t i s i n p r o c e s s . 3 CP 0 9 2 0 20 0 9 A C W a t e r M a i n R e p l a c e m e n t : Th i s p r o j e c t w i l l r e p l a c e e x i s t i n g a s b e s t o s c e m e n t wa t e r m a i n s w i t h d u c t i l e i r o n m a i n s i n t h e L e a H i l l ar e a . 1, 3 2 6 , 6 2 2 5 0 , 0 0 0 1 , 3 7 6 , 6 2 2 8 9 0 , 0 0 0 1 0 0 % N o v - 1 0 9 9 % J u l - 1 1 L e e Fi n a l p u n c h l i s t w o r k i s un d e r w a y . 4 C5 0 7 B Au b u r n / P a c i f i c T r a i l P h a s e 2 : St r i p i n g o f a b i k e p a t h a l o n g S k i n n e r R o a d a n d 3r d A v e S E i n P a c i f i c . T h i s p h a s e w i l l b e co m p l e t e d w i t h a C i t y o f P a c i f i c F e d e r a l G r a n t . 17 , 5 7 8 1 0 9 , 3 0 0 (F e d G r a n t ) 45 , 7 7 0 (P a c i f i c ) 17 2 , 6 4 8 1 5 1 , 0 6 0 1 0 0 % M a r - 1 1 9 5 % J u l - 1 1 D u n s d o n W o r k i s n e a r l y c o m p l e t e . 5 CP 1 0 1 0 20 1 0 S t o r m D r a i n a g e R e p a i r / Re p l a c e m e n t : Th i s p r o j e c t w i l l r e m o v e s e d i m e n t f r o m A i r p o r t Po n d s F a n d G , t h e p o n d s a n d B i o s w a l e o n Ri v e r w a l k D r i v e , a n d r e p a i r a d a m a g e d c u l v e r t cr o s s i n g a t S E 3 1 2 t h S t . a n d 1 2 5 t h A v e S E . 41 2 , 0 0 0 4 1 2 , 0 0 0 2 2 2 , 5 0 0 1 0 0 % A u g - 1 0 6 0 % A u g - 1 1 L e e Ri v e r w a l k p o n d w o r k i s a l l th a t r e m a i n s a n d w o r k t o re s u m e s o o n . 6 CP 0 8 1 7 20 0 9 S e w e r & S t o r m P u m p S t a t i o n Re p l a c e m e n t - P h a s e B , E l l i n g s o n : Th i s p r o j e c t w i l l r e p l a c e t h e E l l i n g s o n s e w e r p u m p st a t i o n . 3, 3 3 2 , 4 1 0 3, 3 3 2 , 4 1 0 2 , 7 4 5 , 4 3 7 1 0 0 % O c t - 1 0 4 9 % F e b - 1 2 S w e e t i n g W o r k i s u n d e r w a y . 7 CP 1 0 0 4 So u t h A u b u r n I T S E x p a n s i o n P r o j e c t : Th i s p r o j e c t w i l l p r o v i d e n e w I T S i n f r a s t r u c t u r e t o co n n e c t 1 5 t h S t . S W , C S t . S W , A S t . S E , 6 t h S t . SE , a n d 4 1 s t S t . S E a d d i n g a p p r o x i m a t e l y 1 4 si g n a l s t o t h e e x i s t i n g s y s t e m a n d c a m e r a s f o r th r e e h e a v i l y c o n g e s t e d c o r r i d o r s . 11 0 , 0 0 0 $ 6 9 3 , 4 0 1 (F e d e r a l ) $3 1 , 8 0 0 (I S ) 83 5 , 2 0 1 8 3 5 , 2 0 1 1 0 0 % F e b - 1 1 4 5 % A u g - 1 1 S w e e t i n g W o r k i s u n d e r w a y . 8 CP 0 9 0 9 La k e l a n d H i l l s B o o s t e r P u m p S t a t i o n : Th i s p r o j e c t w i l l u p d a t e / r e p l a c e t h e e x i s t i n g p u m p st a t i o n i n t h e L a k e l a n d H i l l s w a t e r s e r v i c e a r e a i n or d e r t o m e e t f i r e f l o w d e m a n d s . 2, 9 8 0 , 0 0 0 2, 9 8 0 , 0 0 0 2 , 9 8 0 , 0 0 0 1 0 0 % O c t - 1 0 4 0 % N o v - 1 1 V o n d r a k W o r k i s u n d e r w a y . 9 CP 1 0 0 6 La k e l a n d H i l l s R e s e r v o i r 6 : Th i s p r o j e c t w i l l c o m p l e t e t h e c o n s t r u c t i o n o f a ne w r e s e r v o i r s e r v i n g t h e L a k e l a n d H i l l s S e r v i c e Ar e a o n F r a n c i s C t . S E 3, 0 3 0 , 0 0 0 3, 0 3 0 , 0 0 0 2 , 6 0 0 , 0 0 0 1 0 0 % M a r - 1 1 3 0 % J a n - 1 2 D u n s d o n Co n s t r u c t i o n o f t h e t o w e r i s un d e r w a y . 10 CP 0 8 1 7 20 0 9 S e w e r & S t o r m P u m p S t a t i o n Re p l a c e m e n t - P h a s e C , W h i t e R i v e r : Th i s p r o j e c t w i l l c o m p l e t e m a i n t e n a n c e a n d re p a i r s a t t h e W h i t e R i v e r s t o r m p u m p s t a t i o n . 2, 8 0 1 , 2 0 0 2 , 8 0 1 , 2 0 0 2 , 3 7 5 , 1 0 0 1 0 0 % N o v - 1 0 2 5 % O c t - 1 1 S w e e t i n g W o r k i s u n d e r w a y . 11 CP 1 0 0 5 So u t h D i v i s i o n S t . P r o m e n a d e P r o j e c t : Th e p r o j e c t i n c l u d e s t h e d e v e l o p m e n t o f a co m p r e h e n s i v e p r o m e n a d e o n D i v i s i o n S t . f r o m Ma i n S t t o 3 r d S t S E / S W . I m p r o v e m e n t s i n c l u d e up g r a d e s t o a l l u t i l i t i e s a n d n e w r o a d w a y c o r r i d o r tr e a t m e n t s . 3 , 0 0 0 , 0 0 0 (E D A ) 5, 2 0 0 , 0 0 0 (L R F B o n d s ) 8, 2 0 0 , 0 0 0 6 , 0 4 9 , 5 4 1 1 0 0 % M a r - 1 1 1 5 % D e c - 1 1 V o n d r a k Wo r k i s u n d e r w a y . M a i n St r e e t w i l l b e o p e n f o r Go o d O l D a y s a n d b e g i n it s l o n g c l o s u r e o n 8 / 1 5 . 12 C5 2 4 A SC A D A S y s t e m I m p r o v e m e n t : Th i s p r o j e c t w i l l u p g r a d e t h e C i t y ' s S C A D A s y s t e m to m e e t P u b l i c W o r k s g o a l s . 2, 6 6 6 , 2 0 0 1 , 9 9 4 , 5 0 0 1 , 0 1 4 , 0 0 0 5 , 6 7 4 , 7 0 0 4 , 9 9 8 , 5 1 2 1 0 0 % N o v - 0 9 5 % D e c - 1 2 L e e Im p l e m e n t a t i o n C o n t r a c t ex e c u t e d . P r e l i m i n a r y De s i g n C o m p l e t e . F i n a l de s i g n i s u n d e r w a y . 13 C2 0 1 A Re s i d e n t i a l B u i l d i n g D e m o l i t i o n : Th i s p r o j e c t w i l l d e m o l i s h t h e r e m a i n i n g r e s i d e n t a i l bu i l d i n g s p u r c h a s e d a s p a r t o f t h e M S t r e e t Un d e r p a s s P r o j e c t a n d t h e r e s i d e n t i a l b u i l d i n g lo c a t e d a t C e d a r L a n e s P a r k . P a r t o f M St r e e t Un d e r P a s s 3 0 , 0 0 0 (F a c i l i t i e s ) 28 0 , 0 0 0 2 7 1 , 1 1 9 1 0 0 % J u n - 1 1 2 % S e p - 1 1 S w e e t i n g W o r k i s u n d e r w a y . CA P I T A L P R O J E C T S T A T U S R E P O R T Pr o j e c t B u d g e t ( $ ) De s i g n C o n s t r u c t i o n Pa g e 1 o f 6 DI.D Da t e : J u l y 2 6 , 2 0 1 1 Pr io r i t y To t a l Gr o u p Ar t . S t . Wa t e r Se w e r St o r m Ot h e r To t a l Es t i m a t e d De s i g n Ad v . Co n s t . Fi n i s h Pr o j e c t No . Pr o j . N o . Lo c a t i o n / D e s c r i p t i o n (1 - 3 ) (1 0 2 / 1 0 5 ) (4 3 0 ) (4 3 1 ) (4 3 2 ) Fu n d s Bu d g e t Co s t % Da t e % Da t e Ma n a g e r St a t u s CA P I T A L P R O J E C T S T A T U S R E P O R T Pr o j e c t B u d g e t ( $ ) De s i g n C o n s t r u c t i o n 14 CP 0 7 5 6 Le a H i l l P u m p S t a . D e c o m m i s s i o n i n g Ph a s e 2 : Ph a s e 2 i n c l u d e s t h e d e c o m m i s s i o n i n g o f 2 p u m p st a t i o n s t h a t w i l l n o l o n g e r b e r e q u i r e d d u e t o t h e in s t a l l a t i o n o f a n e w p u m p s t a t i o n i n t h e V e r d a n a de v e l o p m e n t , a s w e l l a s f i n i s h i n g t h e w o r k f r o m Ph a s e 1 . 68 9 , 3 0 5 68 9 , 3 0 5 6 5 1 , 2 8 6 1 0 0 % M a y - 1 1 1 % D e c - 1 1 S w e e t i n g W o r k i s u n d e r w a y . 15 C4 1 0 A S. 2 7 7 t h W e t l a n d M i t i g a t i o n M o n i t o r i n g : Th i s p r o j e c t i s a n a n n u a l p r o j e c t t o c o m p l e t e t h e re q u i r e m e n t m o n i t o r i n g a n d m a i n t e n a n c e o f t h e we t l a n d m i t i g a t i o n s i t e s f o r t h e S . 2 7 7 t h G r a d e Se p a r a t i o n P r o j e c t . S i t e s a r e l o c a t e d o n t h e No r t h g e o d e c k e p r o p e r t y a n d a t t h e c o r n e r o f 4 4 t h St N W a n d F r o n t a g e R o a d . P e r m i t s r e q u i r e t h e Ci t y t o m o n i t o r t h e s i t e s f o r 1 0 y e a r s . 10 2 , 4 0 0 10 2 , 4 0 0 1 1 6 , 4 0 0 1 0 0 % A p r - 1 1 0 % S e p - 1 1 D u n s d o n Wo r k a n t i c i p a t e d t o b e g i n in A u g u s t 1 s t , d u e t o ma t e r i a l p r o c u r e m e n t . 16 C2 0 7 A 'A ' S t r e e t N W C o r r i d o r - P h a s e 1 : Th i s p r o j e c t w i l l c o m p l e t e t h e d e s i g n a n d pe r m i t t i n g e f f o r t s a s s o c i a t e d w i t h t h e a r t e r i a l s t r e e t co r r i d o r ‘ A ’ S t r e e t N W f r o m 1 4 t h S t r e e t N W s o u t h to 3 r d S t r e e t N W . 1 , 2 0 2 , 5 4 5 (1 0 2 a n d T I F ) 40 6 , 0 0 0 6 , 5 8 0 , 7 0 9 (F e d G r a n t s ) 1, 2 8 5 , 1 7 0 (D e v e l o p e r In - K i n d ) 43 0 , 8 5 5 (D e v e l o p e r ) 9, 9 0 5 , 2 7 9 9 , 7 3 2 , 1 8 6 1 0 0 % M a y - 1 1 0 % D e c - 1 2 G a u b PS E r e l o c a t i o n w o r k un d e r w a y . C o n t r a c t o r be g a n w o r k o n t h e Mi t i g a t i o n s i t e . R o a d w a y co n n e c t i o n f r o m 3 r d t o 5 t h to b e c o m p l e t e d i n 2 0 1 1 . Ro a d w a y c o n n e c t i o n f r o m th e e x i s t i n g r o a d w a y t o 14 t h S t N W a n d a l o n g 1 0 t h St r e e t N W w i l l b e co m p l e t e d i n 2 0 1 2 d u e t o pr e - l o a d r e q u i r e m e n t s . 17 CP 1 1 0 2 20 1 1 A r t e r i a l P r e s e r v a t i o n P r o j e c t : Th i s p r o j e c t w i l l p e r f o r m p a v e m e n t p a t c h i n g o n 6 mi l e s o f a r t e r i a l / c o l l e c t o r s t r e e t i n c l u d i n g t h e fo l l o w i n g : We s t V a l l e y h i g h w a y - 3 7 t h N W t o S 2 8 7 t h Te r r a c e D r . N W - 5 6 t h A v e S t o R S t N W 4t h S t N E - A W N t o K S t N E E M a i n S t - A W N t o M S t N E Le a H i l l R o a d - 8 t h S t N E t o 1 2 4 t h A v e S E SE 3 0 4 t h / 1 0 4 t h A v e S E - L e a H i l l R o a d t o 1 2 0 t h Av e S E 1 1 , 3 0 0 , 0 0 0 1, 3 0 0 , 0 0 0 1 , 3 0 0 , 0 0 0 1 0 0 % J u l - 1 1 O c t - 1 1 W i c k s t r o m A w a r d i n p r o c e s s . 18 CP 0 9 1 6 We s t V a l l e y H i g h w a y - S R 1 8 t o W . M a i n : Th i s p r o j e c t w i l l r e c o n s t r u c t W V H b e t w e e n S R 1 8 an d W . M a i n , i n c l u d i n g s i g n a l i m p r o v e m e n t s a t W . Ma i n . 1 7 0 5 , 0 0 0 80 0 , 0 0 0 2 , 3 2 3 , 6 2 6 (T I B G r a n t ) 83 , 7 1 0 (1 2 4 F u n d ) 3, 9 1 2 , 3 3 6 3 , 8 4 2 , 7 1 0 1 0 0 % J u l - 1 1 D e c - 1 1 S w e e t i n g Ad v e r t i s e d 7 / 2 1 , O p e n s bi d s 8 / 4 . A n t i c i p a t e r o a d cl o s u r e t o b e g i n 8 / 2 9 . 19 CP 0 8 0 3 37 t h S t S E / R S t S E P e d . C o n n e c t o r : Pr o j e c t c o n s i s t s o f c o n s t r u c t i n g a w a l k i n g p a t h / t r a i l al o n g 3 7 t h S t S E a l i g n m e n t f r o m O l y m p i c S t S E t o R S t S E . 1 5 2 , 4 1 9 1 2 4 , 3 0 0 (S t a t e G r a n t ) 17 6 , 7 1 9 2 0 8 , 8 0 0 1 0 0 % J u l - 1 1 O c t - 1 1 D u n s d o n Ad v e r t i s e d 7 / 2 1 , O p e n s bi d s 8 / 4 . 20 C2 0 1 A M S t r e e t U n d e r p a s s ( G r a d e S e p a r a t i o n ) : Th e p u r p o s e o f t h i s p r o j e c t i s t o g r a d e s e p a r a t e ‘M ’ S t r e e t S E f r o m t h e B u r l i n g t o n N o r t h e r n S a n t a Fe S t a m p e d e P a s s R a i l l i n e i n P h a s e 1 a n d co m p l e t i o n o f t h e A u b u r n B l a c k D i a m o n d R o a d By p a s s c o n n e c t i o n i s a f u t u r e p h a s e . 1 6 , 0 5 2 , 4 0 0 1 5 0 , 0 0 0 8 7 2 , 3 7 2 (F e d G r a n t ) 6, 0 0 0 , 0 0 0 (F M S I B ) 23 5 , 1 0 0 (K i n g C t y ) 1, 5 4 3 , 0 0 0 (P o r t s ) 47 8 , 0 0 0 (B N S F ) 15 , 3 3 0 , 8 7 2 2 2 , 1 3 1 , 0 0 0 9 5 % D e c - 1 1 D e c - 1 3 S w e e t i n g Co n s u l t a n t w o r k u n d e r w a y . Th e B y p a s s R o a d h a s be e n s e p a r a t e d f r o m t h e Gr a d e S e p a r a t i o n a s a 2 n d Ph a s e . N E P A A p p r o v a l i s co m p l e t e . R O W Ac q u i s i t i o n a n d R e l o c a t i o n ar e c o m p l e t e a n d W S D O T ce r t i f i c a t i o n i s p e n d i n g . 21 CP 0 9 0 9 Ac a d e m y B o o s t e r P u m p S t a t i o n : Th i s p r o j e c t w i l l u p d a t e / r e p l a c e t h e e x i s t i n g p u m p st a t i o n i n t h e A c a d e m y w a t e r s e r v i c e a r e a i n o r d e r to m e e t f i r e f l o w d e m a n d s . 1 5 , 3 3 7 , 5 4 2 5, 3 3 7 , 5 4 2 3 , 2 4 0 , 5 0 0 9 0 % N o v - 1 1 D e c - 1 2 V o n d r a k Co n s u l t a n t w o r k i s un d e r w a y . Pa g e 2 o f 6 DI.D Da t e : J u l y 2 6 , 2 0 1 1 Pr io r i t y To t a l Gr o u p Ar t . S t . Wa t e r Se w e r St o r m Ot h e r To t a l Es t i m a t e d De s i g n Ad v . Co n s t . Fi n i s h Pr o j e c t No . Pr o j . N o . Lo c a t i o n / D e s c r i p t i o n (1 - 3 ) (1 0 2 / 1 0 5 ) (4 3 0 ) (4 3 1 ) (4 3 2 ) Fu n d s Bu d g e t Co s t % Da t e % Da t e Ma n a g e r St a t u s CA P I T A L P R O J E C T S T A T U S R E P O R T Pr o j e c t B u d g e t ( $ ) De s i g n C o n s t r u c t i o n 22 CP 0 9 1 5 We l l 1 I m p r o v e m e n t s : Th i s p r o j e c t w i l l r e h a b i l i t a t e o r r e p l a c e W e l l 1 s o th a t i t c a n f u n c t i o n a t f u l l c a p a c i t y . 1 2 , 4 7 0 , 0 0 0 2, 4 7 0 , 0 0 0 3 , 1 0 0 , 0 0 0 4 5 % J a n - 1 2 D e c - 1 2 L e e Pr e l i m i n a r y a n a l y s i s r e p o r t co m p l e t e . S c o p i n g o f ne e d e d i m p r o v e m e n t s un d e r w a y . 23 CP 1 1 0 3 13 2 n d A v e S E T a c o m a P i p e l i n e 5 I n t e r t i e : Th i s p r o j e c t i n c l u d e s d e s i g n a n d c o n s t r u c t i o n o f in f r a s t r u c t u r e o n 1 3 2 n d A v e S E a n d t h e T a c o m a Pi p e l i n e 5 f o r t h e p u r c h a s e o f w a t e r f r o m a d j a c e n t pu r v e y o r s . 1 4 9 0 , 0 0 0 49 0 , 0 0 0 9 6 7 , 5 0 0 4 0 % F e b - 1 2 D e c - 1 2 D u n s d o n D e s i g n w o r k u n d e r w a y . 24 CP X X X X 20 1 1 A r t e r i a l a n d C o l l e c t o r C r a c k s e a l Pr o j e c t : Th i s p r o j e c t w i l l c o m p l e t e c r a c k s e a l i n g o n co l l e c t o r a n d a r t e r i a l r o a d w a y s t h r o u g h o u t t h e Ci t y . 1 1 4 0 , 0 0 0 14 0 , 0 0 0 1 4 0 , 0 0 0 5 % A u g - 1 1 O c t - 1 1 W i c k s t r o m Co n t r a c t d o c u m e n t s a r e be i n g d e v e l o p e d . 25 CP 1 1 1 2 20 1 1 S i d e w a l k I m p r o v e m e n t P r o j e c t : Th i s p r o j e c t w i l l c o m p l e t e r e p a i r s a n d r e p l a c m e n t of e x i s t i n g s i d e w a l k s a t v a r i o u s l o c a t i o n s w i t h i n th e C i t y . 1 1 8 0 , 0 0 0 18 0 , 0 0 0 1 8 0 , 0 0 0 5 % O c t - 1 1 D e c - 1 1 W i c k s t r o m D e s i g n w o r k u n d e r w a y . 26 CP X X X X Le a H i l l S a f e R o u t e s t o S c h o o l s Im p r o v e m e n t s : Th i s p r o j e c t w i l l c o m p l e t e i m p r o v e m e n t s f o r sa f e w a l k i n g r o u t e s t o H a z e l w o o d E l e m . , L e a Hi l l e l e m . , a n d R a i n e r M i d d l e S c h o o l a l o n g 11 6 t h A v e . S E a n d S E 3 1 2 S t . , 1 3 9 8 , 5 0 0 (F e d e r a l ) 21 , 5 9 7 (A S D ) 42 0 , 0 9 7 4 2 0 , 0 9 7 0 % A p r - 1 2 A u g - 1 2 D u n s d o n Gr a n t O b l i g a t i o n i s i n pr o c e s s . 27 CP 0 7 6 5 La k e l a n d H i l l s R e s e r v o i r I m p r o v e m e n t : Th i s p r o j e c t w i l l p r o v i d e v a r i o u s i m p r o v e m e n t s a t th e r e s e r v o i r , i n c l u d i n g p a i n t i n g , s e i s m i c up g r a d e s , a n d f a c i l i t y m o d i f i c a t i o n s . 2 4 0 0 , 0 0 0 40 0 , 0 0 0 4 0 0 , 0 0 0 1 0 0 % A p r - 1 2 O c t - 1 2 V o n d r a k Bi d d o c u m e n t s c o m p l e t e . Pr o j e c t i s d e p e n d e n t u p o n co m p l e t i o n o f R e s e r v i o r 6 im p r o v e m e n t . 28 CP 1 1 0 8 20 1 1 C i t y w i d e S t o r m P o n d C l e a n i n g : Th i s p r o j e c t w i l l c o m p l e t e t h e r e m o v a l o f se d i m e n t f r o m 8 s t o r m d r a i n a g e p o n d s lo c a t e d t h r o u g h o u t t h e C i t y . 2 41 7 , 6 0 0 4 1 7 , 6 0 0 4 1 7 , 6 0 0 9 0 % M a r - 1 2 S e p - 1 2 L e e Co n t r a c t d o c u m e n t s a r e be i n g f i n a l i z e d . 29 CP 1 0 2 4 AW S a n d M S t r e e t S E I n t e r s e c t i o n Im p r o v e m e n t s : Th i s p r o j e c t w i l l c o n s t r u c t i m p r o v e m e n t s a t t h e in t e r s e c t i o n t o a d d r e s s c a p a c i t y a n d s a f e t y co n c e r n s . 2 7 5 , 0 0 0 75 , 0 0 0 9 7 5 , 0 0 0 1 0 % J u n - 1 2 J u n - 1 3 L e e AW S / M S t . S E - I n s t a l l e d pr o t e c t e d l e f t t u r n f o r ea s t / w e s t b o u n d t r a f f i c o n AW S t u r i n g i n o n t o M S t . SE ( C o m p l e t e d ) 17 t h / M S t . S E - r e s t r i c t l e f t tu r n m o v e m e n t s f r o m 1 7 t h to M . P u b l i c N o t i c e i n pr o c e s s , S c h e d u l e d t o b e co m p l e t e a f t e r n o t i c e s co m p l e t e . AW S / M S t . S E P r e - D e s i g n - de t e r m i n e t h e u l t i m a t e co n f i g u r a t i o n a n d f o o t p r i n t of t h e i n t e r s e c t i o n , in c l u d i n g a d d r e s s i n g t h e we s t b o u n d A W S t o no r t h b o u n d M S t . S E tu r n i n g m o v e m e n t , a c c e s s co n t r o l , a n d b i k e ac c o m o d a t i o n s f o r cr o s s i n g A W S . (S c h e d u l e d t o b e 30 CP 0 9 0 6 20 0 9 G a t e w a y P r o j e c t : Th i s p r o j e c t w i l l c o n s t r u c t a n e w g a t e w a y s i g n a t Ea s t V a l l e y H i g h w a y a n d L a k e T a p p s P a r k w a y . 3 1 0 0 , 0 0 0 (G e n F u n d ) 10 0 , 0 0 0 1 0 0 , 0 0 0 3 0 % H o l d H o l d L e e Ea s e m e n t a c q u i s i t i o n co m p l e t e d . P r o j e c t o n h o l d . Pa g e 3 o f 6 DI.D Da t e : J u l y 2 6 , 2 0 1 1 Pr io r i t y To t a l Gr o u p Ar t . S t . Wa t e r Se w e r St o r m Ot h e r To t a l Es t i m a t e d De s i g n Ad v . Co n s t . Fi n i s h Pr o j e c t No . Pr o j . N o . Lo c a t i o n / D e s c r i p t i o n (1 - 3 ) (1 0 2 / 1 0 5 ) (4 3 0 ) (4 3 1 ) (4 3 2 ) Fu n d s Bu d g e t Co s t % Da t e % Da t e Ma n a g e r St a t u s CA P I T A L P R O J E C T S T A T U S R E P O R T Pr o j e c t B u d g e t ( $ ) De s i g n C o n s t r u c t i o n 31 CP 0 6 2 4 We l l 5 U p g r a d e : Th i s p r o j e c t w i l l c o n s t r u c t a n e w w e l l f a c i l i t y in c l u d i n g e m e r g e n c y g e n e r a t o r a n d d i s i n f e c t i o n ca p a b i l i t y . 3 7 5 1 , 9 0 0 75 1 , 9 0 0 7 5 1 , 9 0 0 0 % J a n - 1 1 D e c - 1 1 L e e Co n s u l t a n t s c o p i n g i n pr o c e s s . 32 C5 1 2 A We l l 4 I m p r o v e m e n t s : Th i s p r o j e c t w i l l c o n s t r u c t a n e w b u i l d i n g t o h o u s e a s t a n d b y g e n e r a t o r , d i s i n f e c t i o n e q u i p m e n t , a n d re s t r o o m f a c i l i t i e s f o r s t a f f . 3 6 3 0 , 0 0 0 63 0 , 0 0 0 6 3 0 , 0 0 0 0 % M a r - 1 2 D e c - 1 2 D u n s d o n Co n s u l t a n t s c o p i n g i n pr o c e s s . W o r k b e i n g co o r d i n a t e d w / F a c i l i t i e s Ge n e r a t o r P r o j e c t . 33 C2 2 9 A BN S F / E V H P e d e s t r i a n U n d e r c r o s s i n g : Th i s p r o j e c t w i l l c o n s t r u c t a p e d e s t r i a n un d e r c r o s s i n g o f b o t h E a s t V a l l e y H i g h w a y ( A S t SE ) a n d t h e B N S F r a i l t r a c k s j u s t n o r t h o f t h e Wh i t e R i v e r . 3 3 8 5 , 0 0 0 (S t a t e ) 38 5 , 0 0 0 9 , 0 0 0 , 0 0 0 6 0 % H o l d H o l d D u n s d o n Fi n a l d e s i g n o n h o l d pe n d i n g B N S F i s s u e s . Ad d i t i o n a l f u n d s w i l l b e re q u i r e d t o c o m p l e t e de s i g n , e n v i r o n m e n t a l pe r m i t t i n g , a n d co n s t r u c t i o n . T O T A L 1 0 , 40 4 , 5 7 8 2 0 , 6 3 8 , 2 6 4 6 , 0 1 6 , 2 1 5 5 , 4 9 4 , 8 0 0 3 0 , 2 4 7 , 2 1 0 7 3 , 0 5 1 , 0 6 7 8 3 , 1 7 6 , 2 4 5 Pa g e 4 o f 6 DI.D Dat e : J u l y 2 6 , 2 0 1 1 To t a l SO S Wa t e r Se w e r St o r m Ot h e r To t a l Es t i m a t e d De s i g n Ad v . Co n s t . Fi n i s h Pr o j e c t No . Pr o j . N o . Lo c a t i o n / D e s c r i p t i o n (1 0 3 ) (4 3 0 ) (4 3 1 ) (4 3 2 ) Fu n d s Bu d g e t Co s t % Da t e % Da t e Ma n a g e r St a t u s Wi c k s t r o m 20 1 0 P r o g r a m a p p r o v e d b y C o u n c i l Co m m i t t e e . 34 CP 1 0 0 2 20 1 0 L o c a l S t r e e t P a v e m e n t P r e s e r v a t i o n : Th i s p r o j e c t w i l l r e h a b i l i t a t e a n d r e b u i l d d e f i c i e n t pa v e m e n t o n l o c a l s t r e e t s i n a n d a r o u n d t h e C i t y ' s do w n t o w n a r e a . U t i l i t y w o r k w i t h i n t h e i d e n t i f i e d ro a d w a y a r e a s w i l l b e r e h a b i l i t a t e d w h e n ne c e s s a r y . T h i s p r o j e c t i n c l u d e s t h e p a t c h i n g o f co n c r e t e s t r e e t s a s w e l l . 77 0 , 8 3 9 3 1 3 , 0 2 7 - 5 7 , 4 9 3 1 3 7 , 0 1 3 (1 0 5 ) 18 , 5 0 0 (3 2 8 ) 1 , 2 9 6 , 8 7 2 1 , 1 3 3 , 0 3 9 1 0 0 % J u l - 1 0 1 0 0 % J u l - 1 1 W i c k s t r o m F i n a l P a y m e n t i n p r o c e s s . 77 0 , 8 3 9 3 1 3 , 0 2 7 - 5 7 , 4 9 3 1 3 6 , 7 0 0 1 , 2 9 6 , 8 7 2 1 , 1 3 3 , 0 3 9 Wi c k s t r o m 20 1 1 P r o g r a m a p p r o v e d b y C o u n c i l Co m m i t t e e . 35 CP 1 1 0 1 20 1 1 L o c a l S t r e e t P a v e m e n t P r e s e r v a t i o n - Ph a s e 1 : Th i s p r o j e c t w i l l r e h a b i l i t a t e a n d r e b u i l d d e f i c i e n t pa v e m e n t o n l o c a l s t r e e t s i n a n d a r o u n d t h e C i t y ' s do w n t o w n a r e a . T h i s P h a s e 1 p r o j e c t i n c l u d e s t h e pa t c h i n g a n d o v e r l a y o f c o n c r e t e a n d a s p h a l t st r e e t s . 1, 8 0 0 , 0 0 0 - - - - 1 , 8 0 0 , 0 0 0 1 , 7 8 3 ,6 0 3 1 0 0 % J u n - 1 1 0 % N o v - 1 1 W i c k s t r o m Wo r k i s a n t i c i p a t e d t o b e g i n t h e w e e k of 8 / 1 . 36 CP 1 1 # # 20 1 1 L o c a l S t r e e t P a v e m e n t P r e s e r v a t i o n - Ph a s e 2 : Th i s p r o j e c t w i l l r e h a b i l i t a t e a n d r e b u i l d d e f i c i e n t pa v e m e n t o n l o c a l s t r e e t s i n a n d a r o u n d t h e C i t y ' s do w n t o w n a r e a . T h i s P h a s e 2 p r o j e c t i n c l u d e s t h e re c o n s t r u c t i o n o f 6 t h P l N E o f f o f 6 t h S t , 2 n d S t . NE b e t w e e n R S t a n d O S t , H S t S E b e t w e e n 2 n d St . a n d 4 t h S t . , a n d G / 3 r d S t S W b e t w e e n M a i n an d E S t , i n c l u d i n g u t i l i t t y i m p r o v e m e n t s w i t h i n th e s e s t r e e t s . 85 0 , 0 0 0 4 5 0 , 0 0 0 - 4 25 , 0 0 0 - 1 , 7 2 5 , 0 0 0 1 , 7 2 5 , 0 0 0 7 0 % A u g - 1 1 A p r - 1 2 W i c k s t r o m D e s i g n w o r k i s u n d e r w a y . 2, 6 5 0 , 0 0 0 4 5 0 , 0 0 0 - 4 2 5 , 0 0 0 - 3 , 5 2 5 , 0 0 0 3 , 5 0 8 , 6 0 3 T O T A L S O S P R O G R A M 2 0 1 0 & 2 0 1 1 3 , 4 2 0 , 8 3 9 7 6 3 , 0 2 7 - 4 8 2 , 4 9 3 1 3 6 , 7 0 0 4 , 8 2 1 , 8 7 2 4 , 6 4 1 , 6 4 2 20 1 1 S O S P r o g r a m : T h i s p r o j e c t w i l l c o m p l e t e p a v e m e n t pr e s e r v a t i o n o f l o c a l s t r e e t s t h r o u g h a c o m b i n a t i o n o f c o n t r a c t s . 20 1 1 S O S P r o g r a m S u b t o t a l s SO S P R O G R A M S T A T U S R E P O R T Pr o j e c t B u d g e t ( $ ) 20 1 0 S O S P r o g r a m S u b t o t a l s 20 1 0 S O S P r o g r a m : T h i s p r o j e c t w i l l c o m p l e t e p a v e m e n t pr e s e r v a t i o n o f l o c a l s t r e e t s t h r o u g h a c o m b i n a t i o n o f c o n t r a c t s . De s i g n C o n s t r u c t i o n Pa g e 5 o f 6 DI.D Da t e : Ju l y 2 6 , 2 0 1 1 To t a l To t a l De s i g n Ad v . Co n s t . Fi n i s h St a f f Ac t i o n No . Pr o j . # Lo c a t i o n / D e s c r i p t i o n Bu d g e t Es t i m a t e d C o s t % Da t e % Da t e Ma n a g e r Co m m i t t e e St a t u s A CP 0 9 2 2 Ci t y H a l l P l a z a I m p r o v e m e n t s : Th e p r o j e c t i n c l u d e s t h e r e n o v a t i o n o f t h e C i t y H a l l P l a z a a re a , i n c l u d i n g la n d s c a p i n g , w a t e r f e a t u r e s , a n d v a r i o u s s u r f a c e t r e a t m e n t s . T h i s in c l u d e s t h e e x p a n d e d P l a z a o n t h e M a r v e l s i t e . 2, 3 5 2 , 6 4 8 $ 2 , 3 2 1 , 6 2 7 $ 1 0 0 % A u g - 1 0 1 0 0 % J u n - 1 1 C h a m b e r l a i n D R C Fi n a l P a y i s i n p r o c e s s . F u n d i n g is a p p r o x i m a t e l y 1 . 6 6 M i n L R F Bo n d i n g a n d 0 . 6 9 M i n 3 2 8 fu n d i n g . B CP 1 0 1 6 Fe n s t e r L e v e e P r o j e c t : Th i s p r o j e c t w i l l c o m p l e t e n e w l e v e e i m p r o v e m e n t s o n t h e F e n s t e r Le v e e a l o n g t h e G r e e n R i v e r . 53 9 , 1 0 0 $ 5 3 9 , 1 0 0 $ 6 0 % N / A D e c - 1 2 A n d e r s e n P C D C Wo r k w i l l b e c o m p l e t e d b y K i n g Co u n t y . F u n d i n g i s f r o m a G r a n t a m a t c h i n g s t o r m f u n d s . C MS 1 0 0 3 Ai r p o r t S t o r m W a t e r I n v e n t o r y / S u r v e y : Th i s i s a s u r v e y t o c o m p l e t e a c o m p o s i t e d r a w i n g a n d a s - b u i l t in f o r m a t i o n r e l a t e d t o t h e A i r p o r t ' s s t o r m d r a i n a g e s y s t e m . 14 8 , 2 3 5 $ 1 4 8 , 2 3 5 $ N / A N / A A p r - 1 1 G a r c i a M S C Re p o r t i s c o m p l e t e d a n d P W C br i e f e d 4 / 1 8 / 1 1 . A n a l y s i s o f ne e d e d i m p r o v e m e n t s i s un d e r w a y . D MS 0 8 0 2 Ai r p o r t R e - R o o f : Th i s p r o j e c t w i l l c o m p l e t e r o o f i m p r o v e m e n t t o t h e A i r p o r t b u i l d in g s a s ne e d e d . 20 0 , 0 0 0 $ 2 0 0 , 0 0 0 $ 1 0 0 % J a n - 1 1 T B D B u r k e M S C Bi d s R e j e c t e d b e c a u s e t h e y w e r e 50 % o v e r t h e C i t y ' s e s t i m a t e . Ne w p r o d u c t b e i n g t r i e d i n p l a c e of r o o f r e p l a c e m e n t . OT H E R P R O J E C T S - A C T I O N B Y O T H E R C O M M I T T E E S Pa g e 6 o f 6 DI.D