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Home My WebLink About07-18-2011 Finance Committee CITYOF July 18, 2011 - 6:00 PM , ljB V Annex Room 1 WASHINGTON MINUTES 1. CALL TO ORDER Chair Backus called the meeting to order at 6:00 p.m. in Conference Room 1 located on the second floor of the City Hall Annex located at One East Main Street in Auburn. A. Roll Call Chair Backus, Vice Chair Lynn Norman and Member Rich Wagner were present. Also present during the meeting were Mayor Peter B. Lewis, Finance Director Shelley Coleman, Utilities and Accounting Services Manager Mark Gregg, Solid Waste and Recycling Coordinator Joan Nelson, City Engineer/Assistant Public Works Director Dennis Selle, and Deputy City Clerk Cathy Richardson. B. Announcements There were no announcements. C. Agenda Modifications Agenda modification included the addition of Ordinance No. 6362 to the agenda under Item III.A. II. CONSENT AGENDA A. July 5, 2011 Minutes Vice Chair Norman moved and Member Wagner seconded to approve the July 5, 2011 minutes. MOTION CARRIED UNANIMOUSLY. 3-0. B. Claims Vouchers (Coleman) Claims check numbers 405862 through 406214 in the amount of $4,144,635.45 and four wire transfers in the amount of $160,492.61 and dated this 18th day of July, 2011. C. Payroll Vouchers (Coleman) Payroll check numbers 531714 through 531827 in the amount of $878,798.55 and electronic deposit transmissions in the amount of $1,151,233.56 for a grand total of $2,030,032.11 for the period covering June 30, 2011 to July 13, 2011. Committee members reviewed the claims and payroll vouchers and briefly discussed claims voucher numbers 405119, 405120, 405121, 405122, 405875, Page 1 of 4 405889, 405905, 405968, 406058, 406077, 406095, 406115, 406132, 406178, and 406191. Vice Chair Norman moved and Member Wagner seconded to approve the claims and payroll Vouchers. MOTION CARRIED UNANIMOUSLY. 3-0. III. ORDINANCES A. Ordinance No. 6362 An Ordinance of the City Council of the City of Auburn, Washington, amending Ordinance No. 6339, the 2011-2012 Biennial Budget ordinance as amended by Ordinance No. 6351 and Ordinance No. 6352 authorizing amendment to the City of Auburn 2011-2012 Budget as set forth in Schedule "A" Committee members briefly reviewed Ordinance No. 6362. Vice Chair Norman moved and Member Wagner seconded to forward Ordinance No. 6362 to the Council. MOTION CARRIED UNANIMOUSLY. 3-0. r (Action on Ordinance No. 6362 occurred after consideration of Resolution No. 4728, Item W.A.) IV. RESOLUTIONS A. Resolution No. 4728 (Held) A Resolution of the City Council of the City of Auburn, Washington, supporting the King County Veterans and Human Services Levy Mayor Lewis reported that the veterans and human services levy was first established during the Korean War in 1954. It was debased by the Eyman initiatives and then resurrected six years ago by the King County Council at the urging of the Suburban Cities Association. The levy raises approximately $13 million for the veterans portion and $13 million for the human services portion of the levy. Mayor Lewis stated that he and former Enumclaw Mayor Wise played a significant part in the resurrection of the levy after coming to the realization that approximately 50% of the homeless population are veterans. The levy has been one of the best funding sources for returning veterans yet established in the State of Washington. The levy is up for renewal and there are no changes. Vice Chair Norman moved and Member Wagner seconded to forward Resolution No. 4728 to the Council. MOTION CARRIED UNANIMOUSLY. 3-0. DISCUSSION ITEMS Page 2 of 4 V. A. Ordinance No. 6367 (Coleman) An.Ordinance.of the City Council of the City of Auburn, Washington, amending-Chapter 8.08 of the Auburn City Code relating to solid waste Director Coleman reported that there have been no revisions to Ordinance No. 6367 since it was last presented to the Committee. Director Coleman briefly reviewed Ordinance-No. 6367 which provides for housekeeping measures to the City Code in connection with the implementation of the new contract with Waste Management. The contract will be effective beginning October 1, 2011. B. Resolution No. 4726 (Dowdy) A Resolution of the City Council of the City of Auburn, Washington, authorizing the Mayor to negotiate and execute an agreement with Burlington Northern Santa. Fe Railway Company (BNSF) for the purpose of constructing and maintaining the M Street SE Underpass Project (C201 A) Assistant Director Selle explained "that Resolution No. 4726 pertains to the M Street Grade. Separation Project and authorizes an agreement with the Burlington Northern Santa Fe Railroad (BNSF): This is.a standard agreement required by BNSF. .The major components of the agreement include a temporary construction license which permits the City to place a structure in their right-of-way for a fee of $34,093, an easement providing access rights to the City for a .fee of $104,501, and work-performed by BNSF,in support of the project for an estimated cost of $1.5 million: BNSF will contribute $478,000 towards the project. The agreement also speaks to construction requirements and responsibilities of the City while working in the BNSF right-of-way and long-term maintenance requirements and responsibilities of the City once the project is complete. In response to questions by-Chair Backus, Assistant Director.Selle explained that the blank exhibits will be finalized. and a copy of the exhibits and agreement will be -presented to the-City Council prior to signature of the contract by Mayor Lewis. Member Wagner expressed concerns regarding the clarity of the maintenance section of the agreement. Assistant Director Selle reviewed the City's responsibilities with regard to maintenance requirements mandated by BNSF. Committee members briefly discussed bridge inspection requirements and reviewed the vicinity map on page 1,89. C. Resolution No. 4727 (Dowdy.) A Resolution of the-City Council of the City of Auburn, Washington, authorizing the Mayor to, accept a grant from the Washington State Department of Transportation for safe routes to school improvements at Hazelwood Elementary, Lea Hill Elementary and Rainier Middle Schools Assistant Director Selle reported that the City, working in partnership with the Auburn School District (ASD), acquired a federal Safe Routes to School grant in Page 3 of 4 the amount of $398,500 through the Washington State Department of Transportation (WSDOT). In addition, ASD is contributing $21,597: The cost of the project is $420,097. No match is required-by the City. Resolution No. 4727 authorizes an agreement to-accept $108,750 grant for the design portion of the project and also authorizes Mayor Lewis to execute supplemental agreements for all future phases of,the project. The-scope of the grant,includes the addition of bike lanes, sidewalks; 'accessible "ramps, and: enhanced pedestrian signal heads and provides a component for education and enforcement. Assistant Director Selle referred Committee member to the vicinity map and reviewed proposed.improvements and their associated. locations. Vice Chair Norman inquired regarding installation of four-way stop signs at the intersection of SE 304th Street and 116th Avenue SE. Assistant Director.Selle indicated 4hat-stop signs are not included in the proposed grant improvements. Staff has performed warrant analysis on some of the City's higher traffic accident intersections. Assistant Director Selle will verify whether this intersection is-already included in the analysis. - if not, staff can ascertain if an analysis of the-in-tersection is warranted. 'The City can evaluate_thel intersection independently of the grant project. and install stop signs at any time if deemed appropriate. In response to-questions from Member Wagner regarding selection of the audio signal.for the enhanced pedestrian signal, head, Assistant-DirectorSelle. stated that staff will'resear'ch-the,-City's options with regard-to the audio_signal. D. May 2011 Financial -Report (Coleman) Director Coleman reviewed `the' May 2011 .Financial Report including the collection of property tax, sales tax, Real Estate Excise tax (REST), and photo enforcement revenues. VI. ADJOURNMENT There being no further business to come before the Committee, the. meeting adjourned at 6:45.p.m. APPROVED THE DAY OF AUGUST, 201_1. L Nancy, c us, Chair Cathy Richa son, Deputy City Clerk Page 4 of 4