HomeMy WebLinkAboutITEM III-A.mole
T MUNICIPAL SERVICES COMMITTEE
CT -1
WASHINGTON July 25, 2011
MINUTES
1. CALL TO ORDER 3:30 PM, AUBURN CITY HALL, 25 W. MAIN STREET,
CONFERENCE ROOM NO. 3, 2ND FLOOR
Chair Peloza called the meeting to order at 3:30 p.m. in Conference Room 3 on
the second floor of City Hall, 25 West Main Street, Auburn WA. Members
present- Chair Bill Peloza, Vice Chair Sue Singer, Member John Partridge. Staff
present- Mayor Pete Lewis, Assistant Police Chief Bob Karnofski, Finance
Director Shelley Coleman, HR/Risk Management Director Brenda Heineman,
Parks & Recreation Director Daryl Faber, Public Works Director Dennis Dowdy,
Planning Director Kevin Snyder, M & O Manager Randy Bailey, Assistant City
Attorney Doug Ruth, Financial Planning Manager Martin Chaw, Traffic Engineer
Pablo Para, Employee Relations/Compensation Manager John Fletcher,
Utilities/Accounting Services Manager Mark Gregg, Police Secretary/Scribe
Kathy Emmert. Others present: Wayne Osborne, citizen and Auburn Reporter
representative Robert Whale.
II. AGENDA MODIFICATIONS
III. CONSENT ITEMS
A. Approval of Minutes of the July 11, 2011 Municipal Services
Committee Meeting
Member Partridge moved to accept the Minutes as presented. Vice Chair
Singer seconded. Chair Peloza concurred.
MOTION CARRIED: 3-0
IV. ORDINANCES AND RESOLUTIONS (Action Items)
A. Resolution No. 4696* (Faber)
A Resolution of the City of Auburn, Washington, authorizing the Mayor
and City Clerk of the City of Auburn, to execute an agreement with
Collette Vacations to act as travel agent for the City's Senior Center
Program
Vice Chair Sue Singer moved to forward Resolution No. 4696 to the full
Council for approval. Member Partridge seconded. Chair Peloza
concurred.
MOTION CARRIED: 3-0
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Municipal Services Minutes July 25, 2011
B. Ordinance No. 6367* (Coleman)
An Ordinance of the City Council of the City of Auburn, Washington,
amending Chapter 8.08 of the Auburn City Code relating to solid waste
Vice Chair Sue Singer moved to forward Ordinance No. 6367 to the full
Council for approval. Member Partridge seconded. Chair Peloza
concurred.
MOTION CARRIED: 3-0
V. INFORMATION / DISCUSSION ITEMS
A. Animal Control & Rescue (Heineman)
Director Heineman advised that no further inter-action with the Auburn
Valley Humane Society (AVHS) had taken place due to AVHS scheduling
conflicts and vacations. A meeting is anticipated in early August and any
open issues will be reviewed. Some issues to be discussed are
emergency services, the City's capital investment and AVHS funding
plans, hours of operation particularly as it relates to the public and AVHS
development of reserve funding. Director Heineman will update the
Committee at its August 22, 2011 meeting.
B. Animal Control Licensing Program Quarterly Report* (Snyder)
Director Snyder explained the program's progress to date emphasizing the
reduction in productivity is primarily the result of losing both a highly
productive canvasser and the contract program manager in the same
month. These contract employees were recruited by King County. In
conjunction with Human Resources, resumes are being reviewed and it is
anticipated that a new full time employee will be added to manage the
program in order to recruit the caliber of individual necessary to manage
this program. An update on the hiring process will be provided at the
August 22, 2011 meeting.
C. Redlight Photo Signage (Dowdy)
Director Dowdy and Traffic Engineer Para presented a memorandum
outlining the state approved signage options. The Committee discussed
and determined that the new suggested signage will work very well.
Specific signage will be placed within 200-400 feet of the intersections
with the cameras and on the gantry/crossarm. The intent of the new
signage is to provide the motorist more visual warning distance, i.e. you
are approaching a concerned public safety intersection.
D. Kiss and Ride Parking Signage (Held)
Assistant City Attorney Ruth advised that the City does have the ability
and authority to control parking in the area of the Farmer's Market during
its hours of operation and that based on the discussion at an earlier
Municipal Services meeting, a "sleeve" indicating the parking parameters
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Municipal Services Minutes July 25, 2011
during market hours have been ordered for signs in that area. In addition,
new signs and vergiage will be made available. Every effort will be made
to have the sleeves in place for the weekend of July 30.
E. Speed Limits - Alleyways (Held)
Assistant City Attorney Ruth explained that while the City does have the
ability to set a speed limit for alleys, the state minimum is 20 mph.
Attorney Ruth will review any other options, including discussing same
with Municipal Court Judge Burns, regarding statute interpretation(s).
F. Parking Space Identification-Demarcation (Held)
Assistant City Attorney Ruth advised the City can stripe the streets
however there are costs to Public Works associated with that. Assistant
Chief Karnofski provided a lengthy and detailed outline of the activity to
date focused on the location Chair Peloza mentioned. The Mayor
requested Police research a recent call to 911 by Chair Peloza regarding
a specific location and determine whether there is additional training for
personnel or whether an additional ordinance/code amendment might
need to be enacted to resolve the problem permanently.
G. Shopping Cart Semi-Annual Update* (Bailey)
Manager Bailey reviewed the statistics provided in the packet. A recent
request by an individual to participate in the collection of shopping carts
was discussed. It was determined that the City would not be amenable to
this business proposal because of liability and legal concerns.
H. Copper Falls Quarterly Report * (Coleman)
Director Coleman responded to questions and concerns related to the lack
of revenue being generated by Copper Falls. A meeting with the Mayor
and Parks Director will be scheduled to assist in developing strategies for
improving revenues. Adjustments to the budget will be reflected in the
next Budget Amendment.
1. Golf Course Working Capital Review* (Coleman)
Director Coleman responded to questions about the document included in
the packet. Finance will review the basis of a $350K entry and its
accounting purpose. Following a discussion the Committee agreed to
amend the Matrix to include "Golf Course Working Capital Review and
Future Plans" with monthly updates at the second meeting of each month.
J. Golf Course Operation Quarterly Review* (Faber)
Director Faber presented the quarterly report along with a synopsis of
weather conditions over the past several years and how that impacted the
operation and revenue of the golf course. Weather, as well as the
economic, down-turn has impacted revenues and it is hoped with better
weather revenues will be made up in the next few months. Currently the
budget is approximately $86,000 behind projections.
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K. Redlight Photo Enforcement Quarterly Review (Lee)
Assistant Chief of Police Karnofski presented the quarterly report for photo
enforcement emphasizing the continuing success of the program. All
funds received by the City are utilized for traffic calming projects. Member
Partridge had requested at the last meeting specifics on violations by time
and locations. This data and statistics were presented. The program has
reflected a significant reduction in violations that demonstrates the
program has had a positive impact o public safety in the community.
L. Resolution No. 4731* (Lee)
A Resolution of the City Council of the City of Auburn, Washington,
authorizing the Mayor to accept grant funds from the U.S. Department of
Justice for a Byrne Memorial Justice Assistance Grant
The Committee supports this Resolution which will provide $33,631.00
and will be returned for action at the August 22, 2011 meeting.
M. Matrix*
The Matrix was amended as follows:
Item 7P - Golf Course Restaurant - removed from the Matrix (see 29P)
Item 20P - Animal Control and Rescue - review date 8/22/2011.
Item 24P - Fireworks Update - review date 8/8/2011
Item 27 P - Animal Control Licensing Program - review date 8/22/2011
Item 29P - Golf Course Working Capital Review - amended to Golf
Course Working Capital Review and Future Plans with a review date
8/22/2011 and monthly thereafter at the second meeting each month.
This will encompass all aspects of the golf course, including the Copper
Falls Restaurant and golf operations, as well as, discussing options the
future of the facilities. Next review 8/22/11.
Item 2 1 - Golf Course Operations - removed from the Matrix (see 29P)
VI. ADJOURN
The meeting adjourned at 5:40 p.m.
Next meeting August 8, 2011.
Signed this day of August, 2011.
Bill Peloza, Chair
Kathy Emmert, Police Secretary/Scribe
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