HomeMy WebLinkAboutITEM III-AAGENDA BILL APPROVAL FORM
A DBURN OF
WA7 l I I NC;TON
Agenda Subject: Consultant Agreement AG-C-406
Date: August 5, 2011
Department: Planning and
Attachments: Budget Status Sheet
Budget Impact: $63,000
Development
and Vicinity Map
Administrative Recommendation: Downtown Redevelopment Committee recommends approval to the
City Council Consultant Agreement No. AG-C-406 with KPG, Inc. for design services for Project No.
CP1115, NW City Hall Plaza Improvement.
Background Summary:
The City Council passed Resolution No. 4502 which authorized the use of local revitalization financing
and authorized the submittal of applications to the Washington State Department of Revenue. On May 3,
2010, the City Council passed Ordinance No. 6305 which authorized the issuance of limited tax general
obligation bonds a portion of which would fund downtown infrastructure improvements.
As a result of the favorable bidding climate and project budget contingency, there is a remaining Local
Revitalization Funds (LRF) balance of $1,076,000 that is not committed to other projects. At the May 24,
2011 Downtown Redevelopment Committee meeting, the Committee provided direction to staff on which
projects would be accomplished with the LRF fund balance. One of those projects is remodeling the NW
City Hall plaza entrance.
The scope of the consultant agreement includes designing improvements that will be similar to the
existing plaza improvements completed recently at the SE corner of City Hall, including possible sidewalk
improvements, pavement improvements, ADA Ramp, possible lighting improvements, City Hall wall sign,
and related site furnishings and landscape.. The consultant contract is anticipated to not exceed
$63,000.
Reviewed by Council & Committees:
Reviewed by Departments & Divisions:
❑ Arts Commission COUNCIL COMMITTEES:
❑ Building ❑ M&O
❑ Airport ❑ Finance
❑ Cemetery ❑ Mayor
❑ Hearing Examiner ❑ Municipal Serv.
❑ Finance ❑ Parks
❑ Human Services ❑ Planning & CD
❑ Fire ® Planning
❑ Park Board ❑ Public Works
❑ Legal ❑ Police
❑ Planning Comm. ® Other DT Redev.
® Public Works ❑ Human Resources
❑ Information Services
Action:
Committee Approval: ❑Yes ❑No
Council Approval: ❑Yes ❑No Call for Public Hearing
Referred to Until
Tabled Until
Councilmember: Norman
Staff: Snyder
Meeting Date: August 9, 2011
Item Number:
AUBURN * MODE THAN YOU IMAGINED
BUDGET STATUS SHEET
Project No: CP1115 Project Title: North City Hall Plaza Improvement
Project Manager: Elizabeth Chamberlain
Project Initiation
Initiation Date: O Permision to Advertise Date: July 5, 2011
Advertisement Date: O Contract Award
Award Date: O Change Order Approval
O Contract Final Acceptance
The "Future Years" column indicates the projected amount to be requested in future budgets.
Funds Budgeted (Funds Available)
Funding
Prior Years
2011
2012
2013
Total
330 Local Revitalization Funds
328 Funds Transferred to 330 Fund
93,977
382,000
93,977
382,000
Total
0
93,977
382,000
0
475,977
Estimated Cost (Funds Needed)
Activity
Prior Years
2011
2012
2013
Total
Design Engineering - City Costs
25,000
25,000
Design Engineering - Consultant Costs
63,000
63,000
Construction Estimate
291,800
291,800
Project Contingency (15%)
43,770
43,770
Construction Engineering - City Costs
20,000
20,000
Construction Engineering - Consultant Costs
15,000
15,000
Total
0
88,000
370,570
0
458,570
330 Local Revitalization Funds Budget Status
Prior Years
2011
2012
2013
Total
`330 Funds Budgeted
0
(93,977)
(382,000)
0
(475,977)
330 Funds Needed
0
88,000
370,570
0
458,570
X330 Fund Project Contingency
0
(5,977)
(11,430)
0
(17,407)
330 Funds Required
0
0
0
0
0
( # ) in the Budget Status Sections indicates Money the City has available.
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