HomeMy WebLinkAbout08-01-2011 Council Agenda Packet
City Council Meeting
August 1, 2011 - 7:30 PM
Auburn City Hall
AGENDA
Watch the meeting video
Meeting videos are not available until 72
hours after the meeting has concluded.
I. CALL TO ORDER
A. Flag Salute
B. Roll Call
C. Announcements, Appointments, and Presentations
1. Miss Auburn and Miss Auburn's Outstanding Teen
Mayor Lewis and City Council to honor Miss Auburn Daniela Ferrell and Miss
Auburn's Outstanding Teen Naomi Moore on their great job representing
Auburn at each of their state competitions where they each placed in the Top
5.
D. Agenda Modifications
II. CITIZEN INPUT, PUBLIC HEARINGS & CORRESPONDENCE
A. Public Hearings
No public hearing is scheduled for this evening.
B. Audience Participation
This is the place on the agenda where the public is invited to speak to the City
Council on any issue. Those wishing to speak are reminded to sign in on the form
provided.
C. Correspondence
There is no correspondence for Council review.
III. COUNCIL COMMITTEE REPORTS
A. Municipal Services
1. July 25, 2011 Minutes* (Peloza)
B. Planning & Community Development
1. July 25, 2011 Minutes* (Norman/Snyder)
C. Public Works
1. July 18, 2011 Minutes* (Wagner)
D. Finance
1. July 18, 2011 Minutes* (Backus)
E. Les Gove Community Campus
F. Downtown Redevelopment
G. Council Operations Committee
IV. REPORTS
At this time the Mayor and City Council may report on significant items associated with
their appointed positions on state, regional and local organizations.
A. From the Council
B. From the Mayor
V. CONSENT AGENDA
All matters listed on the Consent Agenda are considered by the City Council to be
routine and will be enacted by one motion in the form listed.
A. Minutes of the July 18, 2011 Council meeting.*
B. Claims Vouchers (Backus/Coleman)
Claims check numbers 406215 through 406537 in the amount of $1,922,333.75
and three wire transfer in the amount of $204,197.50 and dated this 1st day of
August, 2011.
C. Payroll Vouchers (Backus/Coleman)
Payroll check numbers 531828 through 531925 in the amount of $330,258.26 and
electronic deposit transmissions in the amount of $1,202,060.05 for a grand total of
$1,532,318.31 for the period covering July 14, 2011 to July 27, 2011.
D. Public Works Project No. CP1102* (Wagner/Dowdy)
City Council award Contract No. 11-10, to Puget Paving and Construction on their
low bid of $1,259,845.00 for Project No. CP1102, 2011 Arterial and Collector
Street Pavement Preservation
(ACTION REQUESTED: City Council approve the Consent Agenda.)
VI. UNFINISHED BUSINESS
There is no unfinished business.
VII. NEW BUSINESS
There is no new business.
VIII. ORDINANCES
A. Ordinance No. 6367* (Peloza/Coleman)
An Ordinance of the City Council of the City of Auburn, Washington, amending
Chapter 8.08 of the Auburn City Code relating to solid waste
(ACTION REQUESTED: City Council introduce and adopt Ordinance No. 6367.)
IX. RESOLUTIONS
A. Resolution No. 4696* (Peloza/Faber)
A Resolution of the City of Auburn, Washington, authorizing the Mayor and City
Clerk of the City of Auburn, to execute an agreement with Collette Vacations to act
as travel agent for the City's Senior Center Program
(ACTION REQUESTED: City Council adopt Resolution No. 4696.)
B. Resolution No. 4714* (Wagner/Dowdy)
A Resolution of the City Council of the City of Auburn, Washington, dedicating
property acquired by the City of Auburn for the M Street Underpass Project as
right-of-way
(ACTION REQUESTED: City Council adopt Resolution No. 4714.)
C. Resolution No. 4730* (Norman/Snyder)
A Resolution of the City Council of the City of Auburn, Washington, authorizing the
Mayor and City Clerk to execute an agreement for building, planning, and code
enforcement services with the City of Algona
(ACTION REQUESTED: City Council adopt Resolution No. 4730.)
D. Resolution No. 4732* (Wagner/Dowdy)
A Resolution of the City Council of the City of Auburn, Washington, authorizing the
Mayor to award and execute an agreement with the lowest responsible bidder for
construction of Public Works Contract Number 11-11 for Project CP0916, West
Valley Highway Improvements
(ACTION REQUESTED: City Council adopt Resolution No. 4732.)
E. Resolution No. 4735* (Wagner/Dowdy)
A Resolution of the City Council of the City of Auburn, Washington, Authorizing the
Mayor and City Clerk to negotiate and execute an Interlocal Agreement with the
Muckleshoot Indian Tribe to design and construct improvements to the Auburn
Way South Corridor between Fir Street SE and Hemlock Street SE
(ACTION REQUESTED: City Council introduce and adopt Resolution No. 4735.)
F. Resolution No. 4736* (Wagner/Dowdy)
A Resolution of the City Council of the City of Auburn, Washington, authorizing the
Mayor to accept a grant from the Washington State Transportation Improvement
Board for improvements to the Auburn Way South Corridor Between Fir Street SE
and Hemlock Street SE
(ACTION REQUESTED: City Council adopt Resolution No. 4736.)
X. ADJOURNMENT
Agendas and minutes are available to the public at the City Clerk's Office, on the City website
(http://www.auburnwa.gov), and via e-mail. Complete agenda packets are available for
review at the City Clerk's Office.
*Denotes attachments included in the agenda packet.
AGENDA BILL APPROVAL FORM
Agenda Subject:
July 25, 2011 Minutes
Date:
July 27, 2011
Department:
Police
Attachments:
Municipal Services Committee Minutes
7/25/11
Budget Impact:
$0
Administrative Recommendation:
Background Summary:
For Information Ony
Reviewed by Council Committees:
Councilmember:Peloza Staff:
Meeting Date:August 1, 2011 Item Number:MS.0
AUBURN * MORE THAN YOU IMAGINEDMS.0
Page 1
MUNICIPAL SERVICES COMMITTEE
July 25, 2011
__
MINUTES
I. CALL TO ORDER 3:30 PM, AUBURN CITY HALL, 25 W. MAIN STREET,
CONFERENCE ROOM NO. 3, 2ND FLOOR
Chair Peloza called the meeting to order at 3:30 p.m. in Conference Room 3 on
the second floor of City Hall, 25 West Main Street, Auburn WA. Members
present: Chair Bill Peloza, Vice Chair Sue Singer, Member John Partridge. Staff
present: Mayor Pete Lewis, Assistant Police Chief Bob Karnofski, Finance
Director Shelley Coleman, HR/Risk Management Director Brenda Heineman,
Parks & Recreation Director Daryl Faber, Public Works Director Dennis Dowdy,
Planning Director Kevin Snyder, M & O Manager Randy Bailey, Assistant City
Attorney Doug Ruth, Financial Planning Manager Martin Chaw, Traffic Engineer
Pablo Para, Employee Relations/Compensation Manager John Fletcher,
Utilities/Accounting Services Manager Mark Gregg, Police Secretary/Scribe
Kathy Emmert. Others present: Wayne Osborne, citizen and Auburn Reporter
representative Robert Whale.
II. AGENDA MODIFICATIONS
III. CONSENT ITEMS
A. Approval of Minutes of the July 11, 2011 Municipal Services
Committee Meeting
Member Partridge moved to accept the Minutes as presented. Vice Chair
Singer seconded. Chair Peloza concurred.
MOTION CARRIED: 3-0
IV. ORDINANCES AND RESOLUTIONS (Action Items)
A. Resolution No. 4696* (Faber)
A Resolution of the City of Auburn, Washington, authorizing the Mayor
and City Clerk of the City of Auburn, to execute an agreement with
Collette Vacations to act as travel agent for the City’s Senior Center
Program
Vice Chair Sue Singer moved to forward Resolution No. 4696 to the full
Council for approval. Member Partridge seconded. Chair Peloza
concurred.
MOTION CARRIED: 3-0
MS.0
Municipal Services Minutes July 25, 2011
Page 2
B. Ordinance No. 6367* (Coleman)
An Ordinance of the City Council of the City of Auburn, Washington,
amending Chapter 8.08 of the Auburn City Code relating to solid waste
Vice Chair Sue Singer moved to forward Ordinance No. 6367 to the full
Council for approval. Member Partridge seconded. Chair Peloza
concurred.
MOTION CARRIED: 3-0
V. INFORMATION / DISCUSSION ITEMS
A. Animal Control & Rescue (Heineman)
Director Heineman advised that no further inter-action with the Auburn
Valley Humane Society (AVHS) had taken place due to scheduling
conflicts and vacations. A meeting is anticipated in early August and the
issues to be addressed will be more effectively resolved in a face to face
meeting vs. e-mail which has been a primary communication thus far.
Some issues to be discussed are emergency services, the City’s capital
investment and AVHS funding plans, hours of operation particularly as it
relates to the public and AVHS development of reserve funding. Director
Heineman will update the Committee at its August 22, 2011 meeting.
B. Animal Control Licensing Program Quarterly Report* (Snyder)
Director Snyder explained the program’s progress to date emphasizing the
reduction in productivity is primarily the result of losing both a highly
productive canvasser and the contract program manager in the same
month. In conjunction with Human Resources resumes are being
reviewed and it is anticipated that a new full time employee will be added
to manage the program in order to recruit the caliber of individual
necessary to really oversee this program. An update on the hiring process
will be provided at the August 22, 2011 meeting.
C. Redlight Photo Signage (Dowdy)
Director Dowdy and Traffic Engineer Para presented a memorandum
outlining the state approved signage options. The Committee discussed
and determined its preference. Specific signage will be placed within 200-
400 feet of the intersections with the cameras and on the gantry/crossarm.
D. Kiss and Ride Parking Signage (Heid)
Assistant City Attorney Ruth advised that the City does have the ability
and authority to control parking in the area of the Farmer’s Market during
its hours of operation and that based on the discussion at an earlier
Municipal Services meeting, a “sleeve” indicating the parking parameters
during market hours have been ordered for signs in that area. Every effort
will be made to have the sleeves in place for the weekend of July 30.
MS.0
Municipal Services Minutes July 25, 2011
Page 3
E. Speed Limits – Alleyways (Heid)
Assistant City Attorney Ruth explained that while the City does have the
ability to set a speed limit for alleys, the state minimum is 20 mph. The
City cannot afford signage for all the alleys within its juridiction and
therefore citizens would not be aware that the limit would be different.
F. Parking Space Identification-Demarcation (Heid)
Assistant City Attorney Ruth advised the City can stripe the streets
however there are costs to Public Works associated with that. Assistant
Chief Karnofski provided a lengthy and detailed outline of the activity to
date focused on the location Chair Peloza mentioned. The Mayor
requested Police research a recent call to 911 by Chair Peloza regarding
a specific location and determine whether there is additional training for
personnel or whether an additional ordinance/code amendment might
need to be enacted to resolve the problem permanently.
G. Shopping Cart Semi-Annual Update* (Bailey)
Manager Bailey reviewed the statistics provided in the packet. A recent
request by an individual to participate in the collection of shopping carts
was discussed and it was determined that the City would not be amenable
to the type of relationship requested.
H. Copper Falls Quarterly Report * (Coleman)
Director Coleman responded to questions and concerns related to the lack
of revenue from Copper Falls. A meeting with the Mayor and Parks
Director will be scheduled to assist in developing strategies for improving
revenues. Adjustments to the budget will be reflected in the next Budget
Amendment.
I. Golf Course Working Capital Review* (Coleman)
Director Coleman responded to questions about the document included in
the packet. It was determined there was an entry that should not have
been reflected on the sheet and that will be corrected. Following a
discussion it was agreed that the Committee would focus on policy rather
than day to day operations and that this topic would be amended on the
Matrix to “Golf Course Working Capital Review and Future Plans” with
updates monthly during the second meeting of each month.
J. Golf Course Operation Quarterly Review* (Faber)
Director Faber presented the quarterly report along with a synopsis of
conditions over the past several years and how that impacts the operation
of a golf course. Weather, as well as the economic, down-turn has
impacted revenues and it is hoped with better weather revenues will be
made up in the next few months. Currently the budget is approximately
$86,000 behind projections. This is a result of less activity ($117,000
projected) combined with approximately $31,000 in expenditures that were
not spent. It was noted that the Auburn Golf Course does have some very
loyal customers.
MS.0
Municipal Services Minutes July 25, 2011
Page 4
K. Redlight Photo Enforcement Quarterly Review (Lee)
Assistant Chief of Police Karnofski presented the quarterly report for photo
enforcement emphasizing the continuing success of the program. All
funds received by the City are utilized for traffic calming projects. Member
Partridge had requested specifics on violations by time and a series of
graphs outlining those statistics was presented as well.
L. Resolution No. 4731* (Lee)
A Resolution of the City Council of the City of Auburn, Washington,
authorizing the Mayor to accept grant funds from the U.S. Department of
Justice for a Byrne Memorial Justice Assistance Grant
The Committee supports this Resolution which will provide $33,631.00
and will be returned for action at the August 22, 2011 meeting.
M. Matrix*
The Matrix was amended as follows:
Item 7P – Golf Course Restaurant – removed from the Matrix
Item 20P – Animal Control and Rescue – review date 8/22/2011.
Item 24P – Fireworks Update – review date 8/8/2011
Item 27 P – Animal Control Licensing Program – review date 8/22/2011
Item 29P – Golf Course Working Capital Review – amended to Golf
Course Working Capital Review and Future Plans with a review date
8/22/2011 and monthly thereafter at the second meeting each month.
This will encompass all aspects of the golf course, including the Copper
Falls Restauran and golf operations, as well as, discussing options the
future of the facilities.
Item 2 I – Golf Course Operations – removed from the Matrix
VI. ADJOURN
The meeting adjourned at 5:40 p.m.
Signed this ____ day of August, 2011.
_______________________________ ________________________________
Bill Peloza, Chair Kathy Emmert, Police Secretary/Scribe
MS.0
AGENDA BILL APPROVAL FORM
Agenda Subject:
July 25, 2011 Minutes
Date:
July 27, 2011
Department:
Planning and Development
Attachments:
July 25, 2011 Minutes
Budget Impact:
$0
Administrative Recommendation:
Information only.
Background Summary:
Reviewed by Council Committees:
Councilmember:Norman Staff:Snyder
Meeting Date:August 1, 2011 Item Number:PCD.0
AUBURN * MORE THAN YOU IMAGINEDPCD.0
DRAFT
PLANNING & COMMUNITY
DEVELOPMENT COMMITTEE
July 25, 2011
MINUTES
I. CALL TO ORDER
Chair Lynn Norman called the meeting to order at 5:00 p.m. in Annex Conference Room
2 located on the second floor of One Main Building, 1 East Main Street, Auburn, WA.
Committee members present were: Chair Lynn Norman, Vice Chair Nancy Backus and
Member John Partridge.
Staff members present included: Mayor Pete Lewis, Planning & Development Director
Kevin Snyder, Principal Planner Jeff Dixon, Public Affairs Manager Dana Hinman; Parks,
Arts and Recreational Manager Daryl Faber, Planning Manager Elizabeth Chamberlain,
Economic Development Manager Doug Lein, Planning and Development Secretary Tina
Kriss.
Audience members present were: Stuart Elway, Robert Whale of the Auburn Reporter,
Terry Daynsh (Partner) of Dorsey & Whitney LLP representing Robertson Properties
Group (RPG), and Wayne Osborne.
II. ANNOUNCEMENTS AND AGENDA MODIFICATIONS
There were no announcements or agenda modifications.
III. CONSENT AGENDA
A. July 11, 2011
Member Backus moved and Chair Norman seconded to approve the Consent Agenda
as presented.
MOTION CARRIED UNANIMOUSLY 2-0
IV. ACTION
A. Resolution No. 4730 – Interlocal Agreement between Cities of Auburn and
Algona
Planning Manager Elizabeth Chamberlain provided the staff report for Resolution No.
4730. The City of Auburn has been providing building plan review and inspection
services to the City of Algona since 2005. Recently, Auburn began providing
information services to the City of Algona. The City of Algona has requested that
Auburn also provide planning services and advisory code enforcement services;
building services would continue as is currently being provided. The planning
services entail current and long range planning such as project review and
comprehensive plan amendments as well as providing a planner to be physically
located at the City of Algona city hall two days a week, four hours each day; the City
of Auburn would be compensated for these services as provided in the Interlocal
Agreement.
PCD.0
Planning and Community Development Committee Minutes July 25, 2011
Page 2
The Interlocal Agreement was presented and passed by the Algona City Council at
their July 11, 2011 meeting.
Committee asked if providing staff to the City of Algona would cause staff shortages
at the City of Auburn. Manager Chamberlain stated the City of Auburn would have
first priority for staff but still work to fulfill the commitment to the City of Algona.
Committee asked if a conflict of interest arises with the City of Algona with a project,
applicant or business what would the City’s position be. Director Snyder stated the
City of Auburn would be excused should a conflict arise.
Member Backus moved and Chair Norman seconded to move forward Resolution
No. 4730 to full City Council for approval.
MOTION CARRIED UNANIMOUSLY 2-0
V. DISCUSSION and INFORMATION
A. Citizen Survey Results
Public Affairs Manager Dana Hinman introduced Stuart Elway of Elway Research
Inc. who conducted a survey on behalf of the City of Auburn. Mr. Elway and
Committee reviewed a report summarizing the results of a telephone survey of
Auburn residents about the quality of life in Auburn, priorities for the future, and the
level of satisfaction with city government and city services. A total of 500 residences
were surveyed.
This is the third iteration of this survey provided by Elway Research Inc. since 2008.
Quality of life indicators stayed positive. Natural environment still rates high, as in
previous years... Job and Economic Opportunities rated lowest in “quality of life”
ratings. “Crime and Safety” registered the greatest decline since 2008 in “quality of
life” ratings.
“Atmosphere” & “Amenities” increased for most common “plusses” of Auburn.
“Contact with city staff”, those polled were generally satisfied; up from previous
survey. Mr. Elway reviewed several other categories with Committee. In general
most areas had stayed the same or increased in satisfaction. Parks and recreation
is still the most used service as noted by those surveyed. Transit use had increased.
Police, Parks and Internet Access were “stars”.
Committee was interested in having a survey of various communities; older and
newer residence to see various perspectives and needs.
Chair Norman thanked Mr. Stuart for his presentation and stated the survey is
informative and important in tracking Auburn citizen satisfaction.
B. Resolution No. 4696 – Agreement between the City of Auburn and Collette
Vacations
Parks, Arts and Recreation Director Daryl Faber briefed Committee on Resolution
No. 4696. Collette Vacation Tours will act as a travel agent for a Senior Center eight
day trip to America’s Music Cities in April, 2012. Resolution No. 4696 authorizes the
PCD.0
Planning and Community Development Committee Minutes July 25, 2011
Page 3
City of Auburn to execute an agreement with Collette Vacations to act as the travel
Agent; Committee was supportive of the City executing this agreement.
C. Auburn Gateway Project Briefing
Principal Planner Jeff Dixon provided background information for the Auburn
Gateway Project. The City of Auburn has been negotiating with Robertson
Properties Group (RPG) on future development of approximately 60 acres located
east of Auburn Way North, west of the extension of I ST NE, south of 277th ST, and
North of 45th ST NE consisting of the Valley 6 Drive-In Theater site and surrounding
properties owned by RPG, known as the Auburn Gateway Project. Planner Dixon
reviewed previous work the City of Auburn has done on behalf of RPG and projected
efforts to continue to move this project forward. Staff has been working with RPG to
negotiate the elements of a Development Agreement and create key provisions for
adopting standards and for site and architectural standards for the Auburn Gateway
Project.
Committee expressed support for setting specific standards and guidelines to ensure
quality development goals are achieved.
Staff stated a planned action ordinance will be proposed to pick up the
Environmental Impact Statement (EIS) mitigation measures identified in the EIS
documents and addendum, applying those to the project through the planned action
ordinance.
Due to the early preparation of the EIS statement staff stated the tradeoff would be a
more in depth evaluation early in the process, during the planning stages, avoiding
subsequent or duplicating environmental reviews at a later permitting stages. The
special area plan will also be revisited for updates. Mr. Dixon provided a schedule of
zoning and comp plan changes should an extension be approved by City Council.
Staff will bring this back before Committee on August 8th, with briefings to other
committees before potentially moving to City Council August 15, 2011. Staff would
ask for a limited extension expecting to finish the work in a short period of time.
Committee is very pleased this project is moving forward and complimented staff on
the organization and clarity of the presentation.
D. Proposed Code Amendment to Allow Keeping Urban Farm Animals
Senior Planner Hillary Taylor briefed Committee on the proposed code amendments.
Ordinance No. 6369 contains amendments to Chapters 18.04, 18.07 and 18.31 of
the Auburn City Code for the purposes of allowing individuals to keep a variety of
small animals as pets in the residential districts and some commercial districts.
Planner Taylor reviewed the proposed amendment with Committee. Ms. Taylor
explained the Planning Commission and staff discussed 18.31.211 Table of Allowed
districts, Page 3 of 12, under Type of Animal (Large size animals) at the July 6, 2011
Planning Commission public hearing. Ms. Taylor stated she felt she had not
accurately reflected Planning Commission’s recommendation on lots larger than 1
gross acre, to keep 1 domestic animal per acre rather than 21,780 (half acre). Ms.
Taylor suggested making an editorial change per Planning Commission’s discussion
PCD.0
Planning and Community Development Committee Minutes July 25, 2011
Page 4
to reflect 1 animal for an additional acre rather than a half acre should Committee
determine to do so before moving it forward to City Council.
Committee asked what provisions are set up to prevent commercial usage. Director
Snyder stated staff would distinguish commercial issues based on the review of
business licenses. Ms. Taylor stated the numbers of animals are controlled by the
proposed amendments.
Committee asked if who would field smell and odor complaints. Director Snyder
recommended public outreach and education to address these issues rather than
inserting specific language into the proposed amendment. Chair Norman stated she
wants to ensure we have a plan to address community complaints. Director Snyder
stated staff will insert a broad base statement within the amendments, Committee
concurred.
Committee and staff discussed what falls under the responsibility of King County’s
pet licensing contract and the City’s code enforcement if complaints or issues arise.
If it is a licensed animal King County would respond and code enforcement for
unlicensed animal complaints.
Committee thanked staff for their work on this proposed amendment.
E. Director’s Report
Downtown Parking:
Director Snyder informed Committee staff has put together a scope of work for intern
Gary Yao, asking him to survey existing parking inventory work that staff has
identified. Mr. Yao will survey on and off- street parking. Director Snyder and
Planning Manager Chamberlain will meet next week to identify potential stakeholders
and survey questions to review with Mayor Lewis for the stakeholder interviews.
Staff will also be developing the other outreach survey questions to for the Mayor to
review.
F. PCDC Status Matrix
There were no changes to the matrix.
VI. ADJOURNMENT
There being no further business to come before the Planning and Community
Development Committee, Chair Norman adjourned the meeting at 6:26 p.m.
APPROVED THIS ________ DAY OF ______________.
Lynn Norman, Chair Tina Kriss, Planning and Development
Secretary
PCD.0
AGENDA BILL APPROVAL FORM
Agenda Subject:
July 18, 2011 Minutes
Date:
July 26, 2011
Department:
Public Works
Attachments:
July 18, 2011 Draft Minutes
Budget Impact:
$0
Administrative Recommendation:
Background Summary:
For Information Only
Reviewed by Council Committees:
Public Works
Councilmember:Wagner Staff:
Meeting Date:August 1, 2011 Item Number:PW.0
AUBURN * MORE THAN YOU IMAGINEDPW.0
Public Works Committee
July 18, 2011 - 3:30 PM
Annex Room 2
MINUTES
I.CALL TO ORDER
Chairman Rich Wagner called the meeting to order at 3:30 p.m. in Conference
Room #2, located on the second floor of Auburn City Hall, One East Main Street,
Auburn, Washington.
A.Roll Call
Chairman Wagner, Vice-Chair Bill Peloza, and Member Haugen were
present. Also present during the meeting were: Mayor Pete B. Lewis,
Councilmember John Partridge, City Engineer/Assistant Director Dennis
Selle, Assistant City Engineer Ingrid Gaub, Utilities Engineer Dan Repp,
Traffic Engineer Pablo Para, Street Systems Engineer Seth Wickstrom,
Project Engineer Jacob Sweeting, Project Engineer Leah Dunsdon, Storm
Drainage Engineer Tim Carlaw, Financial Planning Manager Martin Chaw,
and Public Works Secretary Jennifer Rigsby. Members of the public in
attendance included: Largo Wales.
B.Announcements
There were no announcements.
C.Agenda Modifications
The agenda was modified, adding Discussion Item D, Resolution No. 4728,
which was discussed following Issue B.
Resolution No. 4728 (Mayor Lewis)
A Resolution of the City Council of the City of Auburn, Washington,
Supporting the King County Veterans and Human Services Levy
Mayor Lewis reported that the King County Veterans’ Levy was first
approved in 1954 and it was redone six year ago by the King County
Council. The expansion of Veterans’ services included bring personnel and
materials to the City of Auburn, as well as Case Officers who work on
Veterans’ issues.
Chairman Wagner asked how much funding the levy generates. Mayor
Lewis answered that $13M for Veterans and $13M for Human
Service. Mayor Lewis stated that there is no change in the levy.
Page 1 of 9
PW.0
Mayor Lewis answered a question asked by Vice-Chair Peloza regarding
the wording in the resolution.
II.CONSENT AGENDA
A.Approval of Minutes (Selle)
Councilmember Peloza moved and Councilmember
Haugen seconded to Approve the Public Works Committee Meeting
minutes for date, July 5, 2011, as amended.
Vice-Chair Peloza asked that the statement, “…wherein the City is a
member of the National League of Cities (NLC), thus, this is a direct benefit
of being a member,” be added to the last sentence of paragraph 3,
Resolutions Item A.
Motion Carried Unanimously. 3-0.
B.Public Works Project No. CP1008 (Wickstrom)
Councilmember Peloza moved and Councilmember
Haugen seconded to Approve that the Committee recommend the City
Council grant permission to enter into Agreement No. AG-C-402.
Street Systems Engineer Wickstrom explained that the consultant runs
computer models, using as-built information provided by staff, to determine
the bridge load rating. Chairman Wagner asked if there was any field work
involved with the process. Wickstrom answered that there is usually no
work done in the field unless there are questions about the bridges’
inspection reports, also provided to the consultant by staff.
Assistant Director/City Engineer Selle stated that the older bridges are
being rated using more modern load rating criteria to give the State a basis
to compare them with newer bridges, in response to a comment made by
Chairman Wagner about the State’s load rating requirements.
Member Haugen asked how often the bridges are inspected. Traffic
Engineer Para answered that bridges are inspected in 2-5 year cycles,
depending on the bridge’s type of construction and condition. Member
Haugen asked if the inspections of the R Street Bridge would be more
stringent than the inspections of the Supermall Flyover Bridge. Para
answered that the R Street Bridge is inspected every other year, which is
more often than the bridge at the Supermall.
Vice-Chair Peloza asked how many bridges are in the City. Traffic Engineer
Para answered that there are 19 bridges. Vice-Chair Peloza verified that the
Porter Bridge was already rated. Assistant Director/City Engineer Selle
confirmed that Vice-Chair Peloza was correct.
Page 2 of 9
PW.0
Motion Carried Unanimously. 3-0.
III.RESOLUTIONS
A.Resolution No. 4726 (Sweeting)
A Resolution of the City Council of the City of Auburn, Washington,
Authorizing the Mayor to Negotiate and Execute an Agreement with
Burlington Northern Santa Fe Railway Company (BNSF) for the Purpose of
Constructing and Maintaining the M Street SE Underpass Project (C201A)
Councilmember Peloza moved and Councilmember
Haugen seconded to Approve that the Committee recommend Council
adopt Resolution No. 4726.
Project Engineer Sweeting explained that the agreement referenced in
Resolution No. 4726 gives the City permission to construct the M Street
Underpass in the BNSF Right-of-Way. The agreement contains several
conditions and ties into BNSF’s funding contribution to the project.
Assistant Director/City Engineer Selle explained that the agreement is
similar to a permit which allows the City to complete the construction of the
underpass and the easements granted in the agreement gives the City the
property rights to have the bridge in the BNSF Right-of-Way and do work
associated with the bridge, in response to questions asked by Chairman
Wagner.
Project Engineer Sweeting stated that Exhibit D is not currently included
with the agreement because it is still being negotiated and includes track
work to be done by BNSF, following questions asked by Chairman Wagner.
Chairman Wagner asked if Legal and Risk Management staff have
reviewed the agreement. Sweeting answered that the agreement has been
reviewed by both departments and has been deemed acceptable. The
agreement is BNSF’s standard agreement and the City has negotiated the
terms that it could. Mayor Lewis commented that BNSF only uses their own
agreements which are signed off on by the State of Washington and BNSF
does not allow their agreements to be changed. Chairman Wagner stated
that although the agreement may not be able to be changed, City staff can
conduct business in such a way it will decrease the risk of being charged by
the railroad. Mayor Lewis agreed that staff needs to be knowledgeable of
the terms of the agreement and Council needs to alert staff to areas of the
agreement that need certainty, as a matter of policy. Assistant Director/City
Engineer Selle pointed out that the project’s consultant has experience in
working with the railroads and agreements similar to the one between the
City and BNSF.
Vice-Chair Peloza pointed out the inconsistencies in the formatting of the
money amounts in the agreement. Mayor Lewis said that staff can point that
Page 3 of 9
PW.0
out to BNSF.
Project Engineer Sweeting answered a question asked by Chairman
Wagner regarding the time allotted to BNSF for their review of the
preliminary engineering, design, and preparation of BNSF contract
documents. Sweeting confirmed there are time limits included in the
agreement.
Chairman Wagner asked that staff ask if BNSF has a definition of “an
emergency nature,” as referenced in item number 4 on page 27 of 74.
Vice-Chair Peloza asked how the cost of emergency work will be
calculated. Project Engineer Sweeting answered the cost would be directly
from the invoices of the emergency repair work.
Project Engineer Sweeting confirmed all of the costs that will be included
with Exhibit D, once it is complete, in response to questions asked by
Chairman Wagner regarding the insurance expenses referenced in item
number 5 of page 27 of 74.
The Committee and staff discussed the stipulation stating that any
deviations and changes in the project’s plans need be reviewed by BNSF
for impact to safety and operations and the process of the review.
Chairman Wagner asked why there is no construction or future
maintenance allowed on the bridge in the fourth quarter, as stated in item
number 9 on page 34 of 74. Project Engineer Sweeting answered that there
are restrictions in the fourth quarter due to heavy shipping traffic and is
usually driven by UPS traffic. Sweeting stated that the City has already
submitted a waiver request letter to allow construction during the fourth
quarter. Chairman Wagner asked if there will be a delay of the project if the
waiver is not granted. Project Engineer Sweeting stated that work on the
project will continue in the surrounding vicinity, but the work in the BNSF
Right-of-Way will not be performed.
Project Engineer Sweeting answered questions asked by Chairman Wagner
regarding the purchase of liability insurance and the project cost estimate.
Chairman Wagner asked if the Mayor will review Exhibit D prior to executing
the agreement. Mayor Lewis stated that not only will he review the exhibit,
but the Council will be provided with the exhibit as well. Mayor Lewis said
that if the agreement exceeded the budget, it would be reviewed a second
time by the Public Works Committee and Council.
Vice-Chair Peloza asked who the City’s bridge designer is. Assistant
Director/City Engineer Selle answered that there is a consultant for this
project. Project Engineer Sweeting stated that the consultant for the project
Page 4 of 9
PW.0
is CH2M Hill Inc.
Motion Carried Unanimously. 3-0.
B.Resolution No. 4727 (Dunsdon)
A Resolution of the City Council of the City of Auburn, Washington,
Authourizing the Mayor to Accept a Grant from The Washington State
Department of Transportation for Safe Routes to School Improvements at
Hazelwood Elementary, Lea Hill Elementary and Rainier Middle Schools
Councilmember Peloza moved and Councilmember
Haugen seconded to Approve that the Committee recommend Council
adopt Resolution No. 4727.
Chairman Wagner asked if there are still a lot of missing links in the Safe
Walking Routes. Traffic Engineer Para stated that there is more work that
needs to be done in the Lea Hill area to complete the walking routes.
Chairman Wagner asked how the routes included in the project’s scope
were selected. Traffic Engineer Para answered that the City worked with the
School District to identify the routes where there are a lot of students
walking to and from school. Para stated that closing the gap on SE 312th
Street will provide a safe walking route for students and help alleviate the
need to bus students the short distance to Lea Hill Elementary School.
The Committee and staff reviewed the project vicinity map.
Project Engineer Dunsdon answered questions asked by Vice-Chair Peloza
regarding the project budget and the grant match. Assistant Director/City
Engineer Selle explained that the resolution accepts the grant funds and
enters into an agreement with the State to receive the funds for the design
phase of the project out of the grant funds, and in doing so; the City is
recognizing the participation of the School District and their contribution to
the project. The remaining funds for right-of-way and construction will be
obligated further into the project.
The Committee and staff reviewed the allocation of project funds included in
the agreement.
Member Haugen asked when the project will be completed. Project
Engineer Dunsdon stated that construction is anticipated to begin in
Spring/Summer 2012 with completion of the project by Fall 2012.
Motion Carried Unanimously. 3-0.
IV.DISCUSSION ITEMS
A.2011 Arterial and Collector Crackseal Project Streets (Wickstrom)
Page 5 of 9
PW.0
Chairman Wagner asked if there would be any value in cracksealing
portions of M Street. Street Systems Engineer Wickstrom answered that the
condition of the asphalt on M Street is too poor to be treated using
crackseal but staff is still working to include portions of M Street SE in the
scope of the arterial patching project.
Street Systems Engineer Wickstrom described the crackseal repair process
at the request of Vice-Chair Peloza.
Chairman Wagner asked how fast the crackseal treatment cures. Assistant
Director/City Engineer Selle answered that the product that is currently used
cures fairly quickly and the City tries to control traffic within the area until it
sets. Street Systems Engineer Wickstrom stated that the contractor that the
City used for the past couple crackseal projects used a special material to
improve the curing time.
Assistant Director/City Engineer Selle answered a question about the
crackseal material asked by Member Haugen. Member Haugen asked if the
product has been improved over the years. Assistant Director/City Engineer
Selle answered that it has been refined over time.
B.Storm Drainage SDC LID Incentive (Carlaw)
Storm Drainage Engineer Carlaw distributed additional informational
materials to the Committee.
Carlaw spoke about the policy questions regarding Low Impact
Development (LID) incentives, on which the staff is asking the Committee
for guidance.
Storm Drainage Engineer Carlaw stated that the method of providing a
System Development Charge (SDC) LID incentive credit that staff is
currently researching includes a base charge and a LID variable
charge. Carlaw reviewed the current flat fee structure. Carlaw stated that
staff is also trying to determine what would be a reasonable breakdown
percentage between the base charge and the LID variable charge. Staff
used a 70/30 breakdown as an illustration of how the credit would work.
Storm Drainage Engineer Carlaw reviewed some of the environmental and
economic benefits to a LID incentive credit to be considered by staff and the
Committee. Chairman Wagner stated that he is in agreement with the listed
benefits of the incentive.
Mayor Lewis spoke of the benefits to not only new development, but also
the benefits to redevelopment of properties where they are lessening the
impact on the City’s storm system. Mayor Lewis stated that what staff is
finding is that with the changes in Federal law, it is becoming increasingly
financially difficult for an existing business to expand or change the footprint
Page 6 of 9
PW.0
of their business due to the new storm drainage requirements and having
an LID credit may enable them to do so.
Storm Drainage Engineer Carlaw answered questions asked by Chairman
Wagner regarding the currently policy of how SDCs are charged for
redevelopment.
Storm Drainage Engineer Carlaw discussed the LID incentive credit concept
developed by staff outlined on page 4 of informational materials. A base
SDC of 30% would be applied to all new impervious surfaces consistent
with current code and the remaining 70% could be made available as a LID
credit or incentive. The credit could be for impervious surfaces that are not
directly connected to the City’s storm system, including porous cement,
pavement, or sidewalk, rain gardens, infiltration trenches or ponds.
Carlaw and the Committee continued discussion on the LID variable charge
calculations and credit percentages.
The Committee supported the idea of a SDC LID incentive credit. Chairman
Wagner stated that the concept of a base charge and LID variable charge
made sense and the Committee members agreed.
Chairman Wagner distributed his list of written comments to the Committee
and staff. The Committee and staff reviewed Chairman Wagner’s
considerations.
Chairman Wagner discussed the possibility of designating different
geographic areas with some varied charges based on how much of the
storm system developments utilize. Mayor Lewis spoke about the
differences in storm drainage between properties on the hillsides and
properties in the flat lands. Mayor Lewis and Chairman Wagner continued
discussion regarding the different areas of the City, the varied impacts on
the storm system, and how that may affect the amount of LID incentive
received.
Chairman Wagner spoke about the possibility of hiring a consultant to help
with the detailed analysis of the SDC LID incentive. Mayor Lewis said that
at this point staff is looking for direction from the Committee and a decision
on whether or not to hire a consultant has not been made yet.
The Committee and staff continued review of Chairman Wagner’s list of
considerations.
Assistant Director/City Engineer Selle spoke about the difference between
storm drainage SDC connection charges paid during development and the
monthly utility billing property owners pay which is dependent upon the type
of water quality and flow control provided on their site.
Page 7 of 9
PW.0
The Mayor addressed comments made by Chairman Wagner regarding the
staff’s ability to calculate the typical cost of stormwater management
systems on recent development projects. Assistant Director/City Engineer
Selle spoke about the conditions that may make calculating the costs
difficult.
Chairman Wagner spoke about the considerations and how the base
charge and incentives may be calculated and how the City could be able to
provide incentives.
Assistant Director/City Engineer Selle stated that one of the policy
questions that need to be considered is how complex of an SDC credit
process does the City want to develop. Selle spoke about the costs related
to implementing and managing a more complex process versus a more
simple, less detailed process given the relatively small amount of annual
SDC charges collected.
Chairman Wagner stated that he likes the policy and idea in general, but
pointed out that developing the calculations used to determine charges may
be difficult.
Mayor Lewis asked for an average of fees collected for stormwater
management development over the last 10 years to be distributed to the
Committeel and that if it is determined that a consultant is needed, staff will
utilize a phased contract approach. Chairman Wagner agreed.
C.Capital Project Status Report (Gaub)
Item No. 4 – C507B – Auburn Pacific Trail Phase 2: Chairman Wagner
asked if there were any issues with the trail location and
residents. Assistant City Engineer Gaub answered that the City of Pacific
has been handling communication with their residents and that both Cities
are working with one resident on adjusting where the sidewalk that is
crossing a driveway to address a grade concern. Chairman Wagner asked
staff to check with the City of Pacific to see if there was any feedback from
residents.
Item No. 5 – CP1010 – 2010 Storm Drainage Repair/Replacement: Member
Haugen asked if the project is an ongoing project. Assistant City Engineer
Gaub answered that a Storm Repair and Replacement Program is
budgeted annually in the storm drainage budget. The 2010 project is doing
improvements at three specific pond locations only.
Mayor Lewis spoke about some of the problems with storm ponds located
on Lea Hill, in response to comments made by Member Haugen. Assistant
Director/City Engineer Selle stated that the priority of the storm projects are
usually determined by reports from staff concerning the difficultly to
Page 8 of 9
PW.0
maintain facilities and/or flooding problems.
Item No. 20 – C201A – M Street Underpass: Assistant City Engineer Gaub
stated that WSDOT certification, which is pending, is the certification by the
State that the Right-of-way acquisition is complete and in conformance with
the requirements, in response to a question asked by Chairman Wagner.
Item No. 18 – CP0916 – West Valley Highway – SR 18 to W Main: Vice-
Chair Peloza asked if construction is still delayed until 2012. Assistant City
Engineer Gaub stated that the project is no longer delayed because the
Army Corps of Engineers permit was received on Friday. The Capital
Project Status report had been completed and included in the packet prior
to the permit being received.
Item No. 15 – CP0756 – Lea Hill Pump Station Decommissioning Phase
2: Assistant City Engineer Gaub confirmed that work has started on the
project, in response to a question asked by Vice-Chair Peloza.
Item No. 27 – CP1024 – AWS and M Street SE Intersection: Chairman
Wagner asked when the c-curbing is going to be installed across 17th
Street, near the M Street SE intersection. Traffic Engineer Para stated the
neighborhood residents are being notified and the c-curbing will be installed
in Summer 2011.
Item A – CP0922 – City Hall Plaza Improvements: Member Haugen asked if
the project came in under budget. Assistant City Engineer Gaub answered
the final pay amounts are being processed and action on that payment will
go to the Downtown Redevelopment Committee.
V.ADJOURNMENT
There being no further business to come before the Public Works Committee,
the meeting was adjourned at 4:40 p.m.
Approved this 1st day of August, 2011.
Page 9 of 9
Rich Wagner Jennifer Rigsby
Chairman Public Works Department Secretary
PW.0
AGENDA BILL APPROVAL FORM
Agenda Subject:
July 18, 2011 Minutes
Date:
July 27, 2011
Department:
Administration
Attachments:
Minutes
Budget Impact:
$0
Administrative Recommendation:
Background Summary:
For Information Only
Reviewed by Council Committees:
Councilmember:Backus Staff:
Meeting Date:August 1, 2011 Item Number:FN.0
AUBURN * MORE THAN YOU IMAGINEDFN.0
Finance Committee
July 18, 2011 - 6:00 PM
Annex Room 1
MINUTES
I.CALL TO ORDER
Chair Backus called the meeting to order at 6:00 p.m. in Conference Room 1 located
on the second floor of the City Hall Annex located at One East Main Street in Auburn.
A.Roll Call
Chair Backus, Vice Chair Lynn Norman and Member Rich Wagner were present.
Also present during the meeting were Mayor Peter B. Lewis, Finance Director
Shelley Coleman, Utilities and Accounting Services Manager Mark Gregg, Solid
Waste and Recycling Coordinator Joan Nelson, City Engineer/Assistant Public
Works Director Dennis Selle, and Deputy City Clerk Cathy Richardson.
B.Announcements
There were no announcements.
C.Agenda Modifications
Agenda modification included the addition of Ordinance No. 6362 to the agenda
under Item III.A.
II.CONSENT AGENDA
A.July 5, 2011 Minutes
Vice Chair Norman moved and Member Wagner seconded to approve the July 5,
2011 minutes.
MOTION CARRIED UNANIMOUSLY. 3-0.
B.Claims Vouchers (Coleman)
Claims check numbers 405862 through 406214 in the amount of
$4,144,635.45 and four wire transfers in the amount of $160,492.61 and
dated this 18th day of July, 2011.
C.Payroll Vouchers (Coleman)
Payroll check numbers 531714 through 531827 in the amount of
$878,798.55 and electronic deposit transmissions in the amount of
$1,151,233.56 for a grand total of $2,030,032.11 for the period covering
June 30, 2011 to July 13, 2011.
Committee members reviewed the claims and payroll vouchers and briefly
discussed claims voucher numbers 405119, 405120, 405121, 405122, 405875,
Page 1 of 4
FN.0
405889, 405905, 405968, 406058, 406077, 406095, 406115, 406132, 406178,
and 406191.
Vice Chair Norman moved and Member Wagner seconded to approve the claims
and payroll Vouchers.
MOTION CARRIED UNANIMOUSLY. 3-0.
III.ORDINANCES
A.Ordinance No. 6362
An Ordinance of the City Council of the City of Auburn, Washington,
amending Ordinance No. 6339, the 2011-2012 Biennial Budget ordinance
as amended by Ordinance No. 6351 and Ordinance No. 6352 authorizing
amendment to the City of Auburn 2011-2012 Budget as set forth in
Schedule "A"
Committee members briefly reviewed Ordinance No. 6362.
Vice Chair Norman moved and Member Wagner seconded to forward Ordinance
No. 6362 to the Council.
MOTION CARRIED UNANIMOUSLY. 3-0.
(Action on Ordinance No. 6362 occurred after consideration of Resolution No.
4728, Item IV.A.)
IV.RESOLUTIONS
A.Resolution No. 4728 (Heid)
A Resolution of the City Council of the City of Auburn, Washington,
supporting the King County Veterans and Human Services Levy
Mayor Lewis reported that the veterans and human services levy was first
established during the Korean War in 1954. It was debased by the Eyman
initiatives and then resurrected six years ago by the King County Council at the
urging of the Suburban Cities Association. The levy raises approximately $13
million for the veterans portion and $13 million for the human services portion of
the levy. Mayor Lewis stated that he and former Enumclaw Mayor Wise played a
significant part in the resurrection of the levy after coming to the realization that
approximately 50% of the homeless population are veterans. The levy has been
one of the best funding sources for returning veterans yet established in the State
of Washington. The levy is up for renewal and there are no changes.
Vice Chair Norman moved and Member Wagner seconded to forward Resolution
No. 4728 to the Council.
MOTION CARRIED UNANIMOUSLY. 3-0.
DISCUSSION ITEMS
Page 2 of 4
FN.0
V.
A.Ordinance No. 6367 (Coleman)
An Ordinance of the City Council of the City of Auburn, Washington,
amending Chapter 8.08 of the Auburn City Code relating to solid waste
Director Coleman reported that there have been no revisions to Ordinance No.
6367 since it was last presented to the Committee. Director Coleman briefly
reviewed Ordinance No. 6367 which provides for housekeeping measures to the
City Code in connection with the implementation of the new contract with Waste
Management. The contract will be effective beginning October 1, 2011.
B.Resolution No. 4726 (Dowdy)
A Resolution of the City Council of the City of Auburn, Washington,
authorizing the Mayor to negotiate and execute an agreement with
Burlington Northern Santa Fe Railway Company (BNSF) for the purpose of
constructing and maintaining the M Street SE Underpass Project (C201A)
Assistant Director Selle explained that Resolution No. 4726 pertains to the M
Street Grade Separation Project and authorizes an agreement with the Burlington
Northern Santa Fe Railroad (BNSF). This is a standard agreement required by
BNSF. The major components of the agreement include a temporary construction
license which permits the City to place a structure in their right-of-way for a fee of
$34,093, an easement providing access rights to the City for a fee of $104,501,
and work performed by BNSF in support of the project for an estimated cost of
$1.5 million. BNSF will contribute $478,000 towards the project. The agreement
also speaks to construction requirements and responsibilities of the City while
working in the BNSF right-of-way and long-term maintenance requirements and
responsibilities of the City once the project is complete.
In response to questions by Chair Backus, Assistant Director Selle explained that
the blank exhibits will be finalized and a copy of the exhibits and agreement will
be presented to the City Council prior to signature of the contract by Mayor Lewis.
Member Wagner expressed concerns regarding the clarity of the maintenance
section of the agreement. Assistant Director Selle reviewed the City's
responsibilities with regard to maintenance requirements mandated by BNSF.
Committee members briefly discussed bridge inspection requirements and
reviewed the vicinity map on page 189.
C.Resolution No. 4727 (Dowdy)
A Resolution of the City Council of the City of Auburn, Washington,
authorizing the Mayor to accept a grant from the Washington State
Department of Transportation for safe routes to school improvements at
Hazelwood Elementary, Lea Hill Elementary and Rainier Middle Schools
Assistant Director Selle reported that the City, working in partnership with the
Auburn School District (ASD), acquired a federal Safe Routes to School grant in
Page 3 of 4
FN.0
the amount of $398,500 through the Washington State Department of
Transportation (WSDOT). In addition, ASD is contributing $21,597. The cost of
the project is $420,097. No match is required by the City. Resolution No. 4727
authorizes an agreement to accept $108,750 grant for the design portion of the
project and also authorizes Mayor Lewis to execute supplemental agreements for
all future phases of the project. The scope of the grant includes the addition of
bike lanes, sidewalks, accessible ramps, and enhanced pedestrian signal heads
and provides a component for education and enforcement.
Assistant Director Selle referred Committee member to the vicinity map and
reviewed proposed improvements and their associated locations.
Vice Chair Norman inquired regarding installation of four-way stop signs at the
intersection of SE 304th Street and 116th Avenue SE.
Assistant Director Selle indicated that stop signs are not included in the proposed
grant improvements. Staff has performed warrant analysis on some of the City's
higher traffic accident intersections. Assistant Director Selle will verify whether
this intersection is already included in the analysis. If not, staff can ascertain if an
analysis of the intersection is warranted. The City can evaluate the intersection
independently of the grant project and install stop signs at any time if deemed
appropriate.
In response to questions from Member Wagner regarding selection of the audio
signal for the enhanced pedestrian signal head, Assistant Director Selle stated
that staff will research the City's options with regard to the audio signal.
D.May 2011 Financial Report (Coleman)
Director Coleman reviewed the May 2011 Financial Report including the collection
of property tax, sales tax, Real Estate Excise tax (REET), and photo enforcement
revenues.
VI.ADJOURNMENT
There being no further business to come before the Committee, the meeting adjourned
at 6:45 p.m.
APPROVED THE DAY OF AUGUST, 2011.
Nancy Backus, Chair Cathy Richardson, Deputy City Clerk
Page 4 of 4
FN.0
AGENDA BILL APPROVAL FORM
Agenda Subject:
Minutes of the July 18, 2011 Council meeting.
Date:
July 27, 2011
Department:
Administration
Attachments:
Minutes
Budget Impact:
$0
Administrative Recommendation:
City Council approve the July 18, 2011 minutes.
Background Summary:
Reviewed by Council Committees:
Councilmember:Staff:
Meeting Date:August 1, 2011 Item Number:CA.A
AUBURN * MORE THAN YOU IMAGINEDCA.A
City Council Meeting
July 18, 2011 - 7:30 PM
Auburn City Hall
MINUTES
I.CALL TO ORDER
A.Flag Salute
Mayor Peter B. Lewis called the meeting to order at 7:30 p.m. and led those in
attendance in the Pledge of Allegiance.
B.Roll Call
Councilmembers present: Rich Wagner, Nancy Backus, Lynn Norman, Bill
Peloza, Virginia Haugen, and John Partridge. Deputy Mayor Sue Singer was
excused.
Staff members present included: Assistant City Attorney Steven L. Gross, Police
Sergeant Brian Williams, Assistant Chief of Police Bill Pierson, Police Commander
Jamie Sidell, Economic Development Manager Doug Lein, Chief of Police Bob
Lee, Parks, Arts and Recreation Director Daryl Faber, Planning and Community
Development Director Kevin Snyder, City Engineer/Assistant Public Works
Director Dennis Selle, Police Commander Mike Hirman, Assistant Chief of Police
Bob Karnofski, Finance Director Shelley Coleman, and Deputy City Clerk Cathy
Richardson.
C.Announcements, Appointments, and Presentations
1.Police Promotions
Mayor Lewis and Police Chief Lee to announce the following
promotions:
Commander Dave Colglazier promoted to Commander on June 27, 2011
Sergeant James Frith promoted to Sergeant on June 16, 2011
Sergeant Jon Thornton promoted to Sergeant on June 27, 2011
Commander Dave Colglazier began his career with the Port of Seattle
Police Department where he worked for approximately one and one-half
years. He then made a lateral move the City of Auburn Police Department
on April 24, 1995. He is a graduate of the University of Washington and the
Leadership Institute of South Puget Sound. He worked three years as
a patrol officer before being selected as a Generalist K9 Handler. He served
with his K9 partner, Bone, for six years. When Bone retired, Commander
Colglazier briefly returned to Patrol before being promoted to Sergeant. As a
Sergeant, he held assignments as a Patrol Sergeant, Property Crimes
Page 1 of 10
CA.A
Sergeant and Major Crimes Sergeant. He then served as an Inspectional
Services Sergeant, investigating citizen complaints and writing grants.
Commander Colglazier also served as the Police Department Public
Information Officer, Peer Support Team Coordinator and Extra Duty
Coordinator. Commander Colglazier was joined by his wife, Jody, son
Kellen, daughters Annalise and Camile, and his parents, Wayne
and Darlene.
Sergeant James Frith began his career with the Auburn Police Department
on August 27, 1997. He is a veteran of the U.S. Army and has three
Associate Degrees from Pierce College. During his career he has served as
an adviser to the Police Explorer Post, been deployed to the WTO riots with
the Civil Disturbance Unit, served on the Police Honor Guard and Valley
Special Response Team, and was a member of the Range staff. He also
served as a Narcotics Detective in the Special Investigations Unit and is
currently a Field Training Officer, Defensive Tactics Instructor, and
Emergency Vehicle Operations Instructor.
Sergeant Jon Thornton began his career with the Auburn Police Department
on January 1,1991. During his career he has served on a variety of
assignments in addition to his normal patrol duties including Downtown
Bicycle Officer, Field Training Officer, and Regional Civil Disturbance Unit
where he was also deployed to the WTO riots. His team was in the middle
of many of the worst areas of the riots during the WTO conference. He also
served as a member of the Valley Regional SWAT Team where he was a
Shield Operator and Assistant Team Leader. Sergeant Thornton was joined
by his wife Patty, sons Eamon and Cormack, parents Jerry and Darlene,
and brother Jerry.
Mayor Lewis congratulated Commander Colglazier and Sergeants Frith and
Thornton on their promotions and thanked them on behalf of the City Council
and City of Auburn for their dedication to the Auburn Police Department and
the Auburn community.
D.Agenda Modifications
There was no modification to the agenda.
II.CITIZEN INPUT, PUBLIC HEARINGS & CORRESPONDENCE
A.Public Hearings
There was no public hearing scheduled.
B.Audience Participation
This is the place on the agenda where the public is invited to speak to the
City Council on any issue. Those wishing to speak are reminded to sign in
on the form provided.
Page 2 of 10
CA.A
No one in the audience requested to speak.
C.Correspondence
There was no correspondence.
III.COUNCIL COMMITTEE REPORTS
A.Municipal Services
Chair Peloza reported that the Municipal Services Committee met on July 11,
2011 at 3:30 p.m. The Committee received a presentation on animal control and
rescue which included an outline on the estimated refund to be expected from
King County for animal services and the progress of the Auburn Humane Society
Task Force. The Committee also received an update from Shared Resource
Conservation Manager, Deke Jones. The Shared Resource Conservation
Manager position is grant funded through the Washington State Department of
Commerce which is administered through Washington State University. The
Committee also discussed Ordinance No. 6362 regarding amendment to the
2011-2012 Biennial Budget which includes an interfund loan from the Cumulative
Reserve Fund to the Golf Course Fund, primarily due to prolonged inclement
weather and current economic conditions resulting in a reduction in Golf Course
related revenues. The Committee also discussed Ordinance No. 6367
regarding adjustment of solid waste rates and options provided under the new
Waste Management contract which is effective October 1, 2011. The Committee
also discussed Ordinance No. 6364 related to parking space identification
and demarcation, Ordinance No. 6364 related to street parking issues, speed
limits for alleyways, costs and animal care services related to the Police
Department K9 Unit, and the Committee matrix. The next regular meeting of the
Municipal Services Committee is scheduled for July 25, 2011 at 3:30 p.m.
B.Planning & Community Development
Chair Norman reported that the Planning and Community Development
Committee met on July 11, 2011 at 5:00 p.m. The Committee discussed
Ordinance No. 6362 related to budget adjustments and received a presentation
regarding the Economic Development Team goals, which include establishment
of target markets, business assistance, education programming, completion of the
City's economic development website, marketing plan implementation, and
completion of the business plan. The Committee also discussed the
Comprehensive Downtown Parking Management Plan, which will provide a total
analysis of parking needs for a scope of five years, and the Auburn Way
South Corridor Visual Preference Study with regard to enhancements, such as
providing efficient movement of traffic and a safer, serviceable pedestrian
corridor. The next regular meeting of the Planning and Community Development
Committee is scheduled for July 25, 2011 at 5:00 p.m.
C.Public Works
Chair Wagner reported that the Public Works Committee met this afternoon at
Page 3 of 10
CA.A
3:30. The Committee discussed and recommends approval of a consultant
agreement to provide bridge load ratings to confirm the structural safety of
approximately nineteen bridges within the City. The Committee also discussed
and recommends approval of Resolution No. 4726 regarding an agreement with
the Burlington Northern Santa Fe Railroad related to the M Street SE Underpass
Project, and Resolution No. 4727 regarding acceptance of a grant to improve
some of the safe walking routes in the Lea Hill area. The Committee also
discussed Resolution No. 4728 regarding support of the King County Veterans
and Human Services levy, the 2011 Arterial and Collector Crackseal Project,
whether the City should consider offering incentives to individuals who are
developing or redeveloping their properties using low impact development storm
drainage techniques, and the capital projects status report. The next regular
meeting of the Public Works Committee is scheduled for August 1, 2011 at 3:30
p.m.
D.Finance
Chair Backus reported that the Finance Committee met this evening at 6:00. The
Committee approved claims and payroll vouchers. Chair Backus reported that
claims totaled approximately $4.2 million which included payables to AWC
Employee Benefit Trust in the amount of $65,000 for retiree benefits, Allianz Life
Insurance Company in the amount of $112,000 which is an annual payment for
Law Enforcement and Fire Fighters (LEOFF 1) long term care premium, Metro
(King County) in the amount of $1.1 million for the City's July sewage disposal
costs, $196,000 to Pease and Sons for Phase 3 of the White River Storm Pump
Project which is funded through bond proceeds, $171,000 to Prime Electric for the
South Auburn ITS Project which is grant funded, Rodarte Construction in the
amount of $444,000 for Phase B of the Ellingson Sewer Pump Project which is
funded through bond proceeds, and Valley Communications Center, the City's 911
provider, in the amount of $514,000 for a two month period. The Committee also
discussed and recommends approval of Resolution No. 4728 supporting the King
County Veterans and Human Services Levy which is expiring, and Ordinance
No. 6362 regarding amendment of the 2011-2012 Biennial Budget.
The Committee also discussed Ordinance No. 6367 relating to amendment of City
code with regard to solid waste, Resolution No. 4726 which is an agreement with
Burlington Northern Santa Fe for the M Street Underpass Project, Resolution
No. 4727 accepting a Washington State Department of Transportation grant for
safe school route improvements, and the May 2011 financial report. The next
regular meeting of the Finance Committee is scheduled for August 1, 2011 at
6:00 p.m.
E.Les Gove Community Campus
The Les Gove Community Center Committee has not met since the last Council
meeting.
F.Downtown Redevelopment
Chair Norman reported that the Downtown Redevelopment Committee met on
Page 4 of 10
CA.A
July 12, 2011 at 4:00 p.m. The Committee discussed the concept of a downtown
sculpture gallery which would be an outdoor gallery with permanent pedestals for
display or artwork. Artists would go through a bidding process to provide artwork
for the pedestals which would be displayed for a period of one a year. The public
would be presented an opportunity to select their favorite artwork, providing a
possibility of making the artwork a permanent collection of the City's artwork. An
outdoor gallery would provide a greater variety of artwork in the downtown area at
less cost to the City. Local artists favor the concept of an outdoor gallery to
display their work. The Committee also discussed Plaza Park with regard to the
inclusion of artwork or a gazebo structure. The Committee concurred that it would
be more beneficial to determine the Plaza Park needs after it has been in use for
approximately one year, at which time it will come back for further discussion.
The next regular meeting of the Downtown Redevelopment Committee is
scheduled for July 26, 2011 at 4:00 p.m.
G.Council Operations Committee
Chair Wagner reported that the next meeting of the Council Operations
Committee is scheduled for July 28, 2011 at 3:00 p.m.
IV.REPORTS
At this time the Mayor and City Council may report on significant items
associated with their appointed positions on state, regional and local
organizations.
A.From the Council
Councilmember Wagner reported that he attended a Regional Access Mobility
Partnership (RAMP) meeting at which Pierce Transit reviewed upcoming drastic
cuts in service. The cuts in service will occur throughout the Pierce Transit
system but will exclude the Auburn/Lakeland Hills route, which was cited as an
excellent example of partnering with a local community. The RAMP attendees
received a report from the Washington State Department of Transportation
Federal Relations Manager outlining some of the federal legislation related to
transportation, which included a propensity for funding to be granted to more rural
areas rather than urban areas. The RAMP attendees also received a report from
the Port of Tacoma Planning Department regarding transportation improvements
that will be necessary in the Port of Tacoma area when State Route 167 is
extended in the future. Councilmember Wagner also visited Washington State
University (WSU) in an effort to gain WSU agreement to become a research
partner in an application to Washington State to have a portion of Auburn
designated as an Innovation Partnership Zone (IPZ). There are approximately ten
existing IPZ's in Washington State. An IPZ designation helps bring attention to an
area with regard to economic development, especially in technological areas.
WSU representatives expressed their eagerness to work with the City in this
regard.
Councilmember Partridge reported that he attended the City's audit exit
Page 5 of 10
CA.A
conference and commended the Finance Department who received a glowing
report . He also attended a Reaching Out Fair Committee meeting which is part of
the Community in Schools Outreach effort. The Cities and Schools Forum, which
includes the mayors of the cities of Auburn, Algona and Pacific and the Auburn
School District Superintendent, and the Reaching Out Fair Committee are
considering a large scale Rachel's Challenge Program for the Auburn community.
Councilmember Partridge encouraged citizens to visit the website at
www.rachelschallenge.org. Councilmember Partridge spoke regarding efforts to
establish training for children and their families. Councilmember Partridge also
attended an Auburn Valley Humane Society (AVHS) Board meeting at the AVHS
site located at 4910 A Street SE and reported that the AVHS will be attending the
Auburn International Farmers Market (AIFM) "Dog Days of Summer" event.
Councilmember Partridge encouraged citizens to visit the AVHS website
at www.auburnvalleyhs.org.
Councilmember Norman reported that she attended several
meetings regarding representation of the Suburban Cities Association (SCA).
Councilmember Norman is on the Puget Sound Regional Council (PSRC) Growth
Management Policy Committee and the Growth Management Policy Board.
The role of representatives of both committees is to represent SCA. The SCA
represents approximately 900,000 citizens throughout King County.
Representatives are given direction by the Policy and Issue Committee (PIC) in an
effort to make sure that the interests of the SCA are are well represented.
Councilmember Norman spoke regarding the strict guidelines imposed with
regard to growth management. Representatives are tasked with making sure the
SCA is well represented during discussions regarding expectations relating to
growth, providing jobs, and transportation issues, and to avoid unfunded
mandates and standards that cities are expected to meet without associated
funding.
Councilmember Backus reported that she represented the City at the Auburn
Adventist Academy's first "Pleasure of Planting Garden Tour", which included bus
tours of gardens in the Auburn and Enumclaw areas. She also attended the
Valley Regional Fire Authority Board meeting to discuss an interlocal agreement
with the Kent Fire Authority with regard to purchasing bunker gear and attended a
ribbon cutting for the grand opening of Primo Pet Care on A Street SE, which is a
doggy day-care facility.
Councilmember Peloza reported on the National League of Cities prescription
card program, of which the City of Auburn ranks thirteenth in savings for their
citizens. He also attended a King County Regional Water Quality Committee
meeting to discuss infiltration and inflow reduction with regard to sewer leakage
and stormwater infiltration and a pilot project for replacement of such broken or
leaky sewer pipes using the "bursting pipe" method. He also attended a King
County Solid Waste Management Advisory Committee meeting at which they
formed a sub-committee to assist in the drafting of a revised interlocal agreement
between King County and those cities served by King County with regard to King
Page 6 of 10
CA.A
County's bonding for future capital projects. The Committee also formed a sub-
committee to discuss options with regard to direct billing or billing via King County
for services related to disposal of solid waste. Councilmember Peloza reported on
the progress of the AIFM and invited the community to attend the Dog Days of
Summer event on Sunday, July 24, 2011.
B.From the Mayor
Mayor Lewis reported that he attended a luncheon at the Maintenance and
Operations facility and spoke regarding easy access to the facility via the trail
located off C Street. Mayor Lewis noted that the City of Auburn is assisting the
City of Pacific with completion of the trail past Ellingson, which will eventually
connect to the Foothills Trail. Mayor Lewis reported on his monthly meeting with
Auburn Municipal Court Judge Patrick Burns to discuss the Auburn Court and
a neighborhood meeting which was conducted in his office. He also attended the
Senior Center Coffee Hour at which participants expressed concerns regarding
Metro issues related to obtaining youth and senior passes for citizens in the
Auburn area. Mayor Lewis reported that, in an effort to meet the Metro needs of
Auburn citizens, Metro representatives will meet at least twice per year at the
Auburn Senior Center. Mayor Lewis also attended a monthly meeting with Green
River Community College president, has been touring VRFA fire facilities,
reported on the passing of Mrs. Thel Harbin, and attended meetings with the
Radio Executive Policy Committee which includes representatives from the
counties of King, Pierce, Kitsap and Snohomish, to discuss issues related to
outdated 911 systems. Mayor Lewis reported on Auburn's Korean sister city,
Pyeongchang, who was selected as the site of the 2018 Winter Olympics.
Representatives from Pyeongchang have also expressed an interest in concluding
a business, cultural, and education agreement with the City of Auburn. He also
attended the King County Regional Policy Committee meeting at which he
requested that human services be added to the next agenda to address the lack
of human service funding and also a review of solid waste committee set-up with
regard to problems, policies, and procedures. Mayor Lewis also attended Algona
Days, visited the Soos Creek Botanical Garden, attended the Ukrainian and
Central Asian festival, and the A/B Corridor groundbreaking. Mayor Lewis
reported on the history of the A/B corridor.
V.CONSENT AGENDA
A.Minutes of the July 5, 2011 City Council Meeting
B.Payroll Vouchers (Backus/Coleman)
Payroll check numbers 531714 through 531827 in the amount of
$878,798.55 and electronic deposit transmissions in the amount of
$1,151,233.56 for a grand total of $2,030,032.11 for the period covering
June 30, 2011 to July 13, 2011.
C.Public Works Project No. CP1008 (Wagner/Dowdy)
City Council grant permission to enter into Amendment No. 1 to Consultant
Agreement No. AG-C-402 with KPFF Consulting Engineers for Engineering
Page 7 of 10
CA.A
Services for Project No. CP1008, Bridge Load Rating Project
Councilmember Wagner moved and Councilmember Backus seconded to
approve the Consent Agenda.
Councilmember Wagner reviewed the items on the Consent Agenda.
Councilmember Haugen requested the removal of claims vouchers from the
Consent Agenda.
MOTION TO APPROVE THE CONSENT AGENDA, EXCLUDING CLAIMS
VOUCHERS, CARRIED UNANIMOUSLY. 6-0.
VI.UNFINISHED BUSINESS
A.Claims Vouchers (Backus/Coleman)
Claims check numbers 405862 through 406214 in the amount of
$4,144,635.45 and four wire transfers in the amount of $160,492.61 and
dated this 18th day of July, 2011.
Councilmember Wagner moved and Councilmember Backus seconded to
approve the claims vouchers.
Staff provided additional information on the following claims vouchers for
Councilmember Haugen:
Page 14, Voucher No. 405867
Page 37, Voucher No. 405973
Page 98, Voucher No. 406179
MOTION CARRIED UNANIMOUSLY. 6-0.
VII.NEW BUSINESS
There was no new business.
VIII.ORDINANCES
A.Ordinance No. 6362 (Backus/Coleman)
An Ordinance of the City Council of the City of Auburn, Washington,
amending Ordinance No. 6339, the 2011-2012 Biennial Budget ordinance
as amended by Ordinance No. 6351 and Ordinance No. 6352 authorizing
amendment to the City of Auburn 2011-2012 Budget as set forth in
Schedule "A
Councilmember Backus moved and Councilmember Norman seconded to
introduce and adopt Ordinance No. 6362.
Councilmember Backus explained that the purpose of Ordinance No. 6362 is to
true up year-end adjustments, which is performed each year after the State audit
Page 8 of 10
CA.A
has been completed and also includes adjustments for grant funding and an
interfund transfer to the Golf Course.
In response to questions by Councilmember Haugen, Director Coleman explained
that the Golf Course has an interfund loan in place at this time, as do other funds,
for cash flow purposes. The budget amendment includes an interfund transfer to
the Golf Course to assist with the debt service payment.
MOTION CARRIED UNANIMOUSLY. 6-0.
IX.RESOLUTIONS
A.Resolution No. 4726 (Wagner/Dowdy)
A Resolution of the City Council of the City of Auburn, Washington,
authorizing the Mayor to negotiate and execute an agreement with
Burlington Northern Santa Fe Railway Company (BNSF) for the purpose of
constructing and maintaining the M Street SE Underpass Project (C201A)
Councilmember Wagner moved and Councilmember Peloza seconded to adopt
Resolution No. 4726
Councilmember Wagner explained that Resolution No. 4726 authorizes a complex
agreement with the Burlington Northern Santa Fe Railroad which outlines the
responsibilities and funding with regard to the M Street SE Underpass Project.
MOTION CARRIED UNANIMOUSLY. 6-0.
B.Resolution No. 4727 (Wagner/Dowdy)
A Resolution of the City Council of the City of Auburn, Washington,
authorizing the Mayor to accept a grant from the Washington State
Department of Transportation for safe routes to school improvements at
Hazelwood Elementary, Lea Hill Elementary and Rainier Middle Schools
Councilmember Wagner moved and Councilmember Peloza seconded to
introduce and adopt Resolution No. 4727.
Councilmember Wagner explained that Resolution No. 4727 authorizes
acceptance of a grant from the State and Auburn School District to improve safe
walking routes for three schools in the Lea Hill area, including Lea Hill Elementary,
Hazelwood Elementary, and Rainier Middle School. Improvements will include
the addition of bike lanes and improved sidewalks.
MOTION CARRIED UNANIMOUSLY. 6-0.
C.Resolution No. 4728 (Backus/Heid)
A Resolution of the City Council of the City of Auburn, Washington,
supporting the King County Veterans and Human Services Levy
Mayor Lewis provided an opportunity for those in attendance to express opposing
views of Resolution No. 4728. No one in the audience requested to speak.
Page 9 of 10
CA.A
Councilmember Backus moved and Councilmember Norman seconded to adopt
Resolution No. 4728.
Councilmember Backus explained that Resolution No. 4728 expresses support of
a King County ballot measure to continue the veterans and human services
levy of five cents ($.05) per $1000 of assessed value for properties within King
County, of which half is for veterans and their families and half is for human
services. Councilmember Backus noted that Mayor Lewis and former Enumclaw
Mayor Wise were instrumental in getting the levy passed originally.
Councilmember Peloza reported that the State Department of Veterans of Foreign
Wars and State Department for the American Legion support this levy.
Councilmember Haugen expressed support for Resolution No. 4728.
MOTION CARRIED UNANIMOUSLY. 6-0.
X.EXECUTIVE SESSION
There was no executive session.
XI.ADJOURNMENT
There being no further business to come before the Council, the meeting adjourned at
8:33 p.m.
DATED AND SIGNED THIS DAY OF , 2011
Peter B. Lewis, Mayor Cathy Richardson, Deputy City Clerk
Page 10 of 10
CA.A
AGENDA BILL APPROVAL FORM
Agenda Subject:
Claims Vouchers
Date:
July 27, 2011
Department:
Finance
Attachments:
No Attachments Available
Budget Impact:
$0
Administrative Recommendation:
City Council approve the claims vouchers.
Background Summary:
Reviewed by Council Committees:
Finance
Councilmember:Backus Staff:Coleman
Meeting Date:August 1, 2011 Item Number:CA.B
AUBURN * MORE THAN YOU IMAGINEDCA.B
AGENDA BILL APPROVAL FORM
Agenda Subject:
Payroll Vouchers
Date:
July 27, 2011
Department:
Finance
Attachments:
No Attachments Available
Budget Impact:
$0
Administrative Recommendation:
City Council approve the payroll vouchers.
Background Summary:
Reviewed by Council Committees:
Finance
Councilmember:Backus Staff:Coleman
Meeting Date:August 1, 2011 Item Number:CA.C
AUBURN * MORE THAN YOU IMAGINEDCA.C
AGENDA BILL APPROVAL FORM
Agenda Subject:
Public Works Project No. CP1102
Date:
July 26, 2011
Department:
Public Works
Attachments:
Budget Status Sheet
Bid Tabulation Summary
Vicinity Maps
Budget Impact:
$0
Administrative Recommendation:
City Council award Contract No. 11-10, to Puget Paving and Construction on their low
bid of $1,259,845.00 for Project No. CP1102, 2011 Arterial and Collector Street
Pavement Preservation.
Background Summary:
The 2011 Arterial and Collector Street Pavement Preservation Project will rehabilitate
deficient pavement on 6.0 miles of arterial and collector streets throughout the City. This
rehabilitation will be accomplished by patching areas of damaged pavement on the
streets shown on the attached maps.
This project is funded within the 2011 budget for the 105 Arterial Preservation Fund.
O4.9.1 CP1102
Reviewed by Council Committees:
Public Works
Councilmember:Wagner Staff:Dowdy
Meeting Date:August 1, 2011 Item Number:CA.D
AUBURN * MORE THAN YOU IMAGINEDCA.D
Project No: CP1102 Project Title:
Project Manager: Seth Wickstrom
Initiation/Consultant Agreement
Initiation Date: _November 11, 2010______ Permission to Advertise
Solicitation Date: _July 12, 2011_________ Contract Award
Award Date: _______________________ Change Order Approval
Contract Final Acceptance
Funding Prior Years 20102011 2012 Total
105 Fund - Arterial/Collector Pavement Preservation Fund 1,300,0001,300,000
Total 001,300,00001,300,000
ActivityPrior Years20102011 2012 Total
Design Engineering - City Costs 10,000 10,000
Construction Estimate 1,259,845 1,259,845
Authorized Contingency 5,155 5,155
Construction Engineering - City Costs 25,000 25,000
Total 001,300,00001,300,000
Prior Years 20102011 2012 Total
*105 Funds Budgeted ( )00(1,300,000)0(1,300,000)
105 Funds Needed 001,300,00001,300,000
**105 Fund Project Contingency ( )00000
105 Funds Required 00000
* ( # ) in the Budget Status Sections indicates money the City has available.
BUDGET STATUS SHEET
2011 Arterial & Collector Pavement Preservation
Date: July 26, 2011
The "Future Years" column indicates the projected amount to be requested in future budgets.
105 Arterial/Collector Street Budget Status
Funds Budgeted (Funds Available)
Estimated Cost (Funds Needed)
Page 1 of 1
CA.D
BI
D
T
A
B
U
L
A
T
I
O
N
BI
D
T
O
T
A
L
S
S
U
M
M
A
R
Y
Pr
o
j
e
c
t
N
a
m
e
:
C
P
1
1
0
2
,
2
0
1
1
A
r
t
e
r
i
a
l
&
C
o
l
l
e
c
t
o
r
P
a
v
e
m
e
n
t
P
r
es
e
r
v
a
t
i
o
n
,
C
o
n
t
r
a
c
t
1
1
-
1
0
Pr
e
p
a
r
e
d
b
y
:
C
i
t
y
o
f
A
u
b
u
r
n
Bi
d
D
a
t
e
:
EN
G
I
N
E
E
R
'
S
E
S
T
I
M
A
T
E
:
1,
1
8
7
,
9
5
0
.
0
0
$
AV
E
R
A
G
E
B
A
S
I
C
B
I
D
A
M
O
U
N
T
:
1
,
4
1
3
,
5
6
3
.
3
8
$
BA
S
I
C
B
I
D
S
P
R
E
A
D
A
M
O
U
N
T
:
4
4
1
,
6
0
5
.
0
0
$
B
a
s
i
c
B
I
D
A
m
o
u
n
t
S
p
r
e
a
d
$
S
p
r
e
a
d
%
LO
W
B
I
D
D
E
R
:
P
u
g
e
t
P
a
v
i
n
g
&
C
o
n
s
t
r
u
c
t
i
o
n
1
,
2
5
9
,
8
4
5
.
0
0
$
$
7
1
,
8
9
5
.
0
0
6
.
0
5
%
Se
c
o
n
d
B
i
d
d
e
r
:
M
i
l
e
s
R
e
s
o
u
r
c
e
s
1,
3
2
4
,
4
5
1
.
5
0
$
$
1
3
6
,
5
0
1
.
5
0
1
1
.
4
9
%
To
t
a
l
B
I
D
(
T
a
x
N
o
t
A
p
p
l
i
c
a
b
l
e
)
Pu
g
e
t
P
a
v
i
n
g
&
C
o
n
s
t
r
u
c
t
i
o
n
1,
2
5
9
,
8
4
5
.
0
0
$
Mi
l
e
s
R
e
s
o
u
r
c
e
s
1,
3
2
4
,
4
5
1
.
5
0
$
IC
O
N
M
a
t
e
r
i
a
l
s
1,
3
6
8
,
5
0
7
.
0
0
$
La
k
e
s
i
d
e
I
n
d
u
s
t
r
i
e
s
1,
7
0
1
,
4
5
0
.
0
0
$
7/
2
6
/
1
1
7/
2
6
/
2
0
1
1
(
2
:
4
2
P
M
)
h:
\
p
r
o
j
\
b
i
d
t
a
b
s
\
C
P
1
1
0
2
B
T
.
x
l
s
CA.D
CA.D
CA.D
CA.D
CA.D
CA.D
AGENDA BILL APPROVAL FORM
Agenda Subject:
Ordinance No. 6367
Date:
July 26, 2011
Department:
Finance
Attachments:
Ordinance No. 6367
Budget Impact:
$0
Administrative Recommendation:
City Council introduce and adopt Ordinance No. 6367.
Background Summary:
Ordinance No. 6367 amends the Auburn City Code pertaining to solid waste. The City of
Auburn's Comprehensive Garbage, Recyclables and Compostables Collection
Agreement (Agreement) will become effective October 1, 2011. Ordinance No. 6367
updates Chapter 8.08 Solid Waste to align with the Agreement. The following are
highlights of the changes:
Garbage:
-One, two, and three 32-gallon customer can service levels removed
-20-gallon mini-can changed to a 20-gallon cart
-35-gallon cart service at 32-gallon can rate
-35-gallon cart commercial service added
-15% markup on King County tipping fee for roll off services
Recycling:
-35-gallon recycling cart added
Compostables:
-"Yard debris" now called "Compostables"
-35- and 64-gallon cart service added
-Restart fee added for customers who stop and restart service within 7 months
-Cart cleaning/deodorizing service added for a fee
O4.7, F4.3
Reviewed by Council Committees:
Finance, Municipal Services
Councilmember:Peloza Staff:Coleman
AUBURN * MORE THAN YOU IMAGINEDORD.A
Meeting Date:August 1, 2011 Item Number:ORD.A
AUBURN * MORE THAN YOU IMAGINEDORD.A
ORDINANCE NO 636 7
AN ORDINANCE OF THE CITY COUNCIL OF THE
CITY OF AUBURN WASHINGTON AMENDING
CHAPTER 808 OF THE AUBURN CITY CODE
RELATING TO SOLID WASTE
WHEREAS tMe City provides for refuse and garbage services and
WHEREAS The City of Aubums next Comprehensive Garbage
Recyclables and Compostables Collection Agreement Agreement will become
effective October 1 2011 which agreement modifies some of the services
provided to the City
NOW THEREFORE THE CITY COUNCIL OF THE CITY OF AUBURN
WASHINGTON DO ORDAIN as follows
Section 1 Amendmenf to Citv Code That section 808020 of
the Auburn City Code tie and the same hereby is amended to read as follows
808020 Intent
The provisions of this chapter are adopted for the safety health and general welfare of the public
There is hereby established a uniform system for the collection and disposal of solid waste
including garbage recyclables and yaiddebFiscompostables A solid waste service provider shall
provide such collection and disposal under written agreement with the city All singlefamily
residences multifamily residences and commercial customers shall be entitled and required to
utilize the services of the citys service providers Garbage collection service is mandatory for all
singlefamily residences multifamily residences and commercial customers The chargesfees set
by the city shall be applied whether or not the service is utilized It is the intention of this chapter
to meet state King County andPierce County solid waste comprehensive plan goals Recycling
and waste reduction is a primaryobjective of this chapter Ord 6160 1 2008 Ord 6139 1
Ordinance No 6367
July 19 2011
Page 1 of 33
ORD.A
2007 Ord 6069 1 2006 Ord 6054 1 2006 Ord 5968 1 2006 Ord 5622 1 2001 Ord
5243 1 1999 Ord 5212 1Exh D 1999 Ord 4500 2 1991
Section 2 Amendmenfi to Citv Code That section 808030 of
the Auburn City Code beand the same hereby is amended to read as follows
808030 Definitions
As used in this chapter
A Adequate service means he esfablishment of and payment for a solid waste services
account at the level of service necessary for the containmenf and collection of disposed solid
waste at each singlefamily residence multifamily residence or eommercial customer as
determined by the administrator This level of containment shall be rodent bird and insect
resistantand contain solid waste in a sanitary condition at all times
B Administrator means the official of the city holding the office of public works director or the
officials designated representative
C Ashes means the solid waste products of coal wood and other fuels used for heating and
cooking from all public and private establishments and from all residences
64 9F 96 gallons
Gf GapaGaty
D City means the city of Aubum located in King County and Pierce County Washington
FE Citys agent means the citys solid waste service provider
6F Commercial customer includes multifamily residences businesses institutions
govemmental agencies and all other users of commercialtype garbageGrrecyclables andor
comqostables collection services
Ordinance Nb 6367
July 19 2011
Page 2 of 33
ORD.A
G Compostables means yard debris shredded compostabiemixed paper and food scraps
separately or combined
H Comqostables Gart means a cityapproved wheeled cart that is a plastic container with 35
64 or 96 qallons of capacity provided to compostables collection customers for the qurpose of
containing and collecting compostables designed for and used with a hvdraulic liftinq
mechanism weighing not over 65 pounds per 32Qallon ca6acity when full fitted with a sturdv
handle and a cover rodent bird and insect resistant and capable of holdina collected liauids
without spilling when in an upright position
I Curb or curbside means on the singlefamily residences property within five feet of the
public street without blocking sidewalks driveways or onstreet parking If extraordinary
circumstances preclude such a location curbside shall be considered a placement suitable to the
resident convenient to the service providers equipment and mutually agreed to by the city and
citycontracted service provider
IJ Detachable container means a watertight metal or plastic container equipped with a tight
fitting cover capable of being mechanically unloaded into a collection vehicle and that is not less
than one cubic yard nor greater than eight cubic yards in capacity
dK Dropbox container means an allmetal container with 10 cubic yards or more capacity that
is loaded onto a specialized collection yehicle transported to a disposal or recycling site emptied
and transported back to the customers site
L Food Scraps means all composta6le pre and oostconsumer orqanic wastes qlaced in a
compostables cart such as whole or partial qieces of produce meats bones cheese bread
cereals coffee qrounds or egg shells and foodsoiled qaQer such as paper naqkins paper
towels paper plates coffee filters paQer takeout boxes pizza boxes or other paper or
biodeqradable products specificallv accepted bv the Citvs aqent Food scraps shall not include
dead animals weighinq more than 15 pounds plastics diapers cat litter liquid wastes pet
wastes or other materials qrohibited bv the Citys aqent The ranQe of materials handled by the
Ordinance No 6367
July 19 2011
Page 3 of 33
ORD.A
compostables collection program mav be changed from time to time to reflect those materials
allowed bv the SeattleKinq GounN Health Department
KM Garbage means all putrescible and nonputrescible solid and semisolid wastes including
but not limited to rubbish ashes and disearded commodities that are placed by customers in
appropriate bins bags cans or other receptacles for collection 6y city agents The term garbage
shall not include special wastes swill constructiondemolition materials segregated from other
wastes or sourceseparated recyclables and yarddebfscomposfables
6N Garbage canmeans an approved containerthat is a watertight galvanized sheet metal or
plastic container not exceeding fourcubic feet or 32 gallons in capacity weighing not over 55
pounds when full fitted with two sturdy handles on each side and fitted with a tight cover
equipped with a handle All containers shallbe rodent bird and insect resistant and kept in a
sanitary condition at all times
0 Garbaqe Cart means a cityapproved wheeled cart that is a plastic container with 2035 64
or 96 gallons of capacity provided to customers for the purpose of containinq and collectinq
garbaqe desiqned for and used with a hydraulic liftin4 mechanism weiqhina not over 65 pounds
per 32qallon caqacity when full fitted with a sturdv handle and a cover rodent bird and insect
resistant and caqable of holding collected liquids without spillinq when in an upriqhf position
MP King County disposal system means the areas owned leased or controlled by the King
County solid waste division King County Washington pee the county interlocaF agreement with
the city for the disposal of garbage
P4Q Microcan means a container that is awatertight galvanized sheet metal or plastic container
not exceeding 10 gallons in capacity or 15 pounds in weight when full fitfed with two sturdy
handles one on each side and fitted with a tight cover equipped with a handle All containers
shall be rodent bird and insect resistant and kept in a sanitary condition at all times
WRO
weightwheR i
Ordinance No 6367
July 19 2011
Page 4 of 33
ORD.A
handles
shaall
RR Minimum service level means a singlefamily residential muttifamily residential or
commercialservice at a 10gallon garbage can rate or at adequate senrice as determined by the
administrator The average weekly size and frequency of garbage service for a particular
customer shall be as determined necessary to meet health standards by the administrator
adequate service
QS Multifamily residence means a mulfipleunit residence with three or more uatsinassmple
ttached or unattached units Mobile home
parks i billed
collectively for collection service are considered Multifamily residences
RT Occupied uniY is defined as all units having active city utility accounts
SU Person means every person firm partnership association institution and corporation The
term also means the occupant andor the owner of the premises eligible entitled or required to
be served or for which service is rendered as described in this chapter
TV Private drive means a privately owned or maintained way serving fewer than four
residences or serving less than one residence for every 100 yards in distance
UW Private road means a privately owned and maintained way that allows for access by a
servicetruck and that serves fouror more residences
VX Public streeY means a public way used for public travel including public alleys
WY Putrescible waste means solid waste whichcontains material capable of being readily
decomposed by microorganisms
Z Recyclables means certain reclaimable materials that are separated from garbaqe by the
generator for recyclinq or reuse includinq but not limited to paper fibers metal5 qlass plastics
orqanics and other materials
Ocdinance No 6367
July 19 2011
Page 5 of 33
ORD.A
XAP Recycling means any process by which solid waste materials are transformed irito
reusable resources or reusing waste materials and extracting valuable materials from a waste
stream
glass
ZAB Recycling cart means a service providerprovided 35 64 or 96gallon wheeled cart
suitable for household collection storage and curbside placement of fesidental recyclables
AAAC Recycling containers means a service providerprovided container suitable for onsite
collection storage and placement of recyclables at multifamily residence and commercial
customer locations
ABAD Residence and residential mean living spaces individually rented leased or owned
A6AE Service providers or citys agenY means that entityies holding a valid contracts with
the city to collect and dispose of solid waste
A9AF Singlefamily residence means a oneunit house one unit of a duplex or a mobile home
with individual garbage collection located on a public street or private road Residences located in
an area that does not allow safe access tumaround or clearance for service vehicles or on a
private drivewill be provided service if materials are set out adjacent to a public street or private
road See also ACC 808090 Containers Special disposal regulations
AAG Solid waste means garbage re cyclables and yaFd daIscompostables
AFAH Special waste means any discarded material from a nonresidential source including
process sludges waste from a pollution control process waste containing free liquids unknown
chemicaL containing equipment removedfrom service residue from the cleanup of a spill of a
wasfe chemical contaminated residuals from the cleanup of a facility associated with chemical
waste offspecifications and outdated commercial products or chemicals friable asbestos
asbestosbearing process waste untreated medical waste treated medical waste
residuessludges from septic tanks incineratorash oil paint and emission control filters
Ordinance No 6367
July 19 2011
Page 6 of 33
ORD.A
A6AI Swill means and includes every waste accumulation of animal fruit or vegetable matter
liquid or otherwise 4hat attends the preparation use cooking dealing in or storing of ineat fish
fowl fruit and vegetables except coffee grounds
AAJ Tipping fee means the cost charged by the transfer station or landfill to dispose of one
ton of refuse
A4AK WUTC means the Washington Utilities and Transportation Commission
AdAL Waste reduction means reducing the amount or type of waste generated
AKAM Yard debris means leaves grass clippings of woody as well as fleshy plants Nonflocked
Christmas trees are acceptable as yard debris if cut up and bundled Material larger than four
inches in diameter or four feet in length is excluded Degradable string or twine not nylon or other
synthetic material shall secure bundles of yard debris
Ord 6160 1 2008 Ord 6139 1 2007 Ord
6069 1 2006 Ord 6054 1 2006 Ord 5968 1 2006 Ord 5622 1 2001 Ord 5243 1
1999 Ord 5212 1Exh D 1999 Ord 4500 2 1991
Section 3 Amendment to Citv Code That section 808080 of
the Auburn City Code be and the same hereby isamended to read as follows
808080 Containers Required
A All persons accumulating garbage in the city shall place and accumulate the same in a
gaFbageGaflmicrocan mFiisancart detachable container dropbox container or such other
collection container that is approved by the citys solid waste service providers Recyclables
may be accumulated for collection by the city service providers in recycling carts or recycling
containers or such other collection container that is approved by the citys current service
providers Y4fd4ebFsCompostables may initially be accumutated foc collection by the city
Ordinance No 6367
July 19 2011
Page 7 of 33
ORD.A
service providers in jraFddeoitiscompostables carts and once such cart is full in such other
collection container that is approved 6y the citys current service providers for overflow volumes
B It is the duty of the owner of any dwelling flat apartment house or mobile home park to furnish
or to see hat hisher tenants have adequate garbage service and are adequately supplied with
such canscontainers
C It is the duty of the property owner of a commercial building to see that hisher tenants have
adequate garbage service and are adequately supplied with such canscontainers
D All singlefamily residential garbage shall be placed in a senrice providerprovided ef
microcan Gan or wheeled cart In all cases customers
shall have at least one rigid container as their primary garbage container Plastic bags or garbaqe
cans may be used for overflow volumes of garbage but not as a customers primary container
and may be subject to an additional service charge or fee All containers shall be packed so that
the contents of the container will dump out rapidly when the container is inverted Containers
shall be located at their appropriate storage location as required in ACC Titte 18 Zoning except
on the day of scheduled pickup
E All multifamily fesdeatialand commercial customer garbage shall be placed in a service
providerprovided
GaFbage
microcanFaasaR wheeled cart
detachable container or dropbox container Microcans minisans wheeled
carts and detachabfe containers shall be packed so that the contents of the container will dump
out rapidly when the container is inverted All containers shall be located in conformance with the
requirements set forth in ACC Title 18 Zoning
F Garbage containers and other approved containers shall not weigh more than the weight limits
set forth in their respective definitions in ACC 808030 Definitions Gar6age containers shall not
be overloaded beyond the point where covers can be secutely replaced Singlefamily residential
customers shall place all garbage seataneFSCarts microcanrecycling carts yaFd
Ordinance No 6367
July 19 2011
Page 8 of 33
ORD.A
debFscompostables carts or other approved containers at curbside on a public street or private
road as provided in ACC 808100 Containers Set out of containers Antiscavenging Ord
6160 1 2008 Ord 6139 1 2007 Ord 6069 1 2006 Ord 6054 1 2006 Ord 5968 1
2006 Ord 5622 1 2001 Ord 5243 1 1999 Ord 5212 1Exh D 1999 Ord 4500 2
1991
Sect6on 4 Amendment to Citv Code That section 808100 of
the Aubum City Code be and the same hereby is amended to read as follows
808100 Containers Set out of containers Antiscavenging
A All residential and commercial customergenerated solid waste shall be set out for collec6on in
the approved container by the service providers scheduled start time for the day for collection
service and such containers shall be removed and replaced to their appropriate storage location
within a reasonable time following the established day for collection service except when such
established day for collection falls on a designated holiday in which case collection will be
conducted on the next succeeding workday and the containers shall be removed and replaced to
their appropriate storage location by the morning following collection
BOnce recyclables andor yaFdJebAscompostables placed in service providerprovided
containers have been set out on the curbside or at such other location agreed to by the service
provider pursuant to a senrice agreement with the city ownership of those recyclables and yad
deb4scompostables materials passes to the service provider under the terms of the current
service agreement with the city It shall be unlawful for any person other than a citycontracted
service provider to remove or collect any such recyclableS andor yaFd deb4scompostables once
they are set out on the curbside or other approved location However anyperson may collect
recyclables and yafddebrscompostables materials delivered to such person at a location where
it is legal to accept such material Ord 6160 1 2008 Ord 6139 1 2007 Ord 6069 1
2006 Ord 6054 1 2006 Ord 5968 1 2006 Ord 5622 1 2001
Ordinance No6367
Juty 19 2011
Page 9 of 33
ORD.A
Section 5 Amendment to Citv Code That section 808120 of
the Aubum City Code be and the same hereby is amended to read as follows
808120 Collection YarddebrisCompostabies
A It shall be unlawful to dispose of residential or commercial yard debris by commingling yard
debris with the garbage or recyclin4 set out at curbside for collection by a service providers
under contract with the city
B YarddebfisCompostables carts are provided for residential and commercial recycling of yar4
debrscompostables and ease of curbside setout for collection by the citycontracted service
providers YafddebrisCompostables will not be accepted for pickup by a citycontracted service
providers if placed in plastic bags at curbside or if the plastic bags containing yaFd
deb4scompostables are placed in other approved containers for collection Plastic bags are
considered a contaminant and are noncompostable Once the
debOscompostables cart is full approved containers for yaFd deb4scompostables collection
including plastic or galvanized garbage containers no largec than 32 gallons in size and
heavyweight brown paper bags may be used for oveflow volumes of yaFddSbFiscompostables
excluding food scraps Customerowned containers used forthe collection of overflow volumes of
yaFddelaitscompostables shall be labeled with a durable sticker that clearly identifies the
containers contents as yard deb4sc2mpostables Ord 6160 1 2008 Ord 6139 1 2007
Ord 6069 1 2006 Ord 6054 12006 Ord 5968 1 2006 Ord 5622 1 2001
Section 6 Amendment to Citv Code That section 808130 of
the Auburn City Code be and the same hereby is amended to read as follows
808130 Disposal restrictions generally
A It is unlawful to deposif throw or place any garbage recyclables or yapddebFscompostables in
any public street or other public place or to deposit throw or place any garbage recyclables or
eFiscompostables in any private road private drive or on any private property regardless
of ownership unless said garbage recyclables or yaFo defscbmoostables is placed in gaFbage
pproved colleefion cgntainers as described in this chapter the covers of
Ordinance No 6367
July 19 2011
Page 10 of 33
ORD.A
which shall not be removed except when necessary for the depositing or removing of garbage
recyclables or yaFd debrscompostables except that vegetable wastes ashes leaves grass
plant cuttings and other organic debris may be composted on private premises providing the
compost site is maintained so as not to create odots expose raw garbage allow garbage to
become scattered or increase the risk from pests Nonputrescible garbage animal wastes and
materials containing animal or vegetable fats may not be composted
B It is unlawful for any person firm or corporation whether the source be residential or
commercial to cause the placement ofnonrecyclable solid waste in upon or at any containers
location recycle drop station dropoff site curb or area designated for recyclable materials by the
city or its agent within the Aubum city limits Ord 6160 1 2008 Ord 6139 1 2007 Ord
6069 1 2006 Ord 6054 1 2006 Ord 5968 1 2006 Ord 5622 1 2001 Ord 5243 1
1999 Ord 5212 1Exh D 1999 Ord 4500 2 1991 Formerly 808170
Section 7 Amendment to Citv Code That section 808140 of
the Auburn City Code be and the same hereby is amended to read as follows
808140 Disposal restrictions
A Hazardous wastes as defined in RCW 7010501015 hazardous substances as defined in
RCW 7010501014 hazardous household substances as defined in RCW 7010501013
moderaterisk wastes as defined in RCW 7010501017 and those wastes included in the State
of Washington Department of Ecology Dangerous Waste Regulations found in Chapter 173303
WAC shall not be disposed of through the citys garbage recycla6les or yaFd debrscompostables
collection system Such wastes shall be delivered by the person generating such waste to an
appropriate and authorized handler of such wastes for proper disposal Any person found to have
violated this provision shall be subject to both civil penalties andor criminal prosecution under
any and all federal state or local laws that may apply or may be adopted in the future
B No hot ashes or hot clinkers shall be placed in any garbage cans or approved containers for
collection or removal All kitchen table cooking animal and vegetable waste and ofFal before
being deposited in containers shall be drained and wrapped in paper or other material in such a
manner as to prevent as nearly as possible moisture from such garbage from coming in contact
withsides or bottoms of the cans or containers Dishwater or other Iiquid or semiliquid kitchen
wastes that are properfy disposable down the sanitary drains shall not be deposited in garbage
cans or approved containers
Ordinance No 6367
July 19 2011
Page 11 of 33
ORD.A
Section 8 Amendment to City Code That section 808180 of
the Auburn City Code be and the same hereby is amended to read as follows
808180 Collection charges Residential and commercial collections
A Services and charges herein shall become effective for each account on June 1 2011 Upon
this date services shall be provided at the 3Z35gallon saacart service rate unless the finance
department is notified otherwise by the tenant or property owner Likewise unlessthe finance
department is otherwise notified services will automatically revert to the 3235gallon saacart
service rate upon a change in property tenancy or ownership Rates to be charged by the city for
solid waste services shall be as follows
Type of Service Monthly Charge
Residential Garbage and Recycling
One 10gallon microcan one pickup per week 494
One 20gallon mRtisaacart one pickup per week 1004
Gnn3Ilnn nan nne ninltun nerweert 1275
Twn32 gallnn nansi nno niLupnaF week G7817
gollnn nans nne ninLum ner wcek Q4211Thro2
One 35gallon cart one pickup per week 4561275
One 64gallon cart one pickup per week 2817
One 96gallon cart one pickup per week 3927
Each extra container of up to 32 gallons4byve4 per pickup 1083
Residential YafdBebFisCompostables Monthly Charge
One 35qallon compostables cart one pickup qer week 723
One 64qallon compostables cart one pickup per week 782
One 96gallon yaFddebfscompostables cart one pickup per week 841
One extra canbag per pickup 272
One extra cart per pickup 433
Compostables restart if cancel and restart service within 7months 2500
Compostable cart cleaningldeadorizing 1500
r
Commercial Garbage and Recycling Monthly Charge
One 10gallon microcan one pickup per week 981
One 20gallon mnisaRcart one pickup per week 1133
Ordinance No 6367
July 19 2011
Page 12 of 33
ORD.A
One 3235gallon saflcart one pickup per week 1585
anh evtra Q nailnnsIivnh wel per ninLnn V0i24
One 64gallon cart one pickup per week 2556
One 96galion cart one pickup per week 3528
Each extra container of up to 32 Qallons per pickup 1083
Oneyard container one pickup per week 11054
Oneyard container two pickups per week 20774
Oneyard container three pickups per weeK 30495
Oneyard container four pickups per week 40218
Oneyard container five pickups per week 49940
Oneandonehalfyard container one pickup per week 14646
Oneandonehalfyard container finro pickups per week 26100
Oneandonehalfyard container three pickups per week 38304
Oneandonehalfyard container fourpickups per week 50504
Oneandonehalfyard container five pickups per week 62706
Twoyard container one pickup per weeR 16745
Twoyard container two pickups per week 31425
Twoyard container three pickups per week 46108
Twoyard container four pickups per week 60790
Twoyard container five pickups per week 75474
Threeyard container one pickup per week 23298
Threeyard container two pickups perweek 44106
Threeyard container three picKups per week 64914
Threeyard container four pickups per week 85722
Threeyard container five pickups perweek 106527
Fouryard container one pickup perweek 29172
Fouryard container two pickups per week 55424
Fouryard container three pickups per week 81677
fouryard container four pickups perweek 107931
Fouryard container five pickups perweek 134183
Sixyard container one pickup per week 41344
Sixyard container two pickups per week 78877
Sixyard container three pickups perweek 116406
Sixyard container fourpickups perweek 153939
Sixyard container five pickups per week 191470
Ordinance No 6367
July 19 2011
Page 13 of 33
ORD.A
Eightyard container one pickup per week 52033
Eightyard container two pickups per week 99772
Eightyard container three pickups per week 147513
Eightyard container four pickups perweek 195253
Eightyard container five pickups per week 242994
Boeing special container pickups 1364
Each extra yard by volume per pickup 2763
Oneyard compactor one pickup per week 22381
Oneyard compactor two pickups per week 44762
Oneandonehalfyard compactor one pickup per week 31154
Oneandonehalfyard compactor two pickups per week 62308
Twayard compactor one pickup per week 38061
Twayard compactor two pickups perweek 76120
Threeyard compactor one pickup per week 54816
Threeyard compactor two pickups per vireek 109633
Fouryard compactor one pickup per week 70720
Fouryard compactor finro pickups per week 141441
Fiveyard compactor one pickup per week 103070
Fiveyard compactor two pickups per week 206140
Sixyard compactor one pickup perweek 122749
Sixyard compactor two pickups per week 245497
Oneyard special pickup 8998
One and onehalfyard special pickup 9308
Twoyard special pickup 9617
Threeyard special pickup 10234
Fouryard special pickup 10850
Sixyard special pickup 12086
Eightyard special pickup 13319
Oneyard compactor special pickup 10774
One and onehalfyard compactor special pickup 12008
Twoyard compactor special pickup 13242
Threeyard compactor special pickup 15445
Fouryard compactor special pickup 19926
fiveyard compactor special pickup 29032
Sixyard compactor special pickup 34585
Ordinance No 6367
July 19 2011
Page 14 of 33
ORD.A
Commercial YarfBebAsCompostabtes Monthly Charge
One 35qallon compostables cart one pickup per week 1078
One 64gallon compostables cart one pickup per wesk 1146
One 9996gallon compostables cart one pickup per week 1214
Oneyard container one pickup per week 8616
Twoyard container one pickup per week 11326
Each extra yard by volume per pickup 3477
Oneyard special pickup 3105
Twovard special pickuq 5196
Compostables restart if cancel and restart service within 7 months 2500
Compostable cart cleaningdeodorizing 1500
B Multiunit residential accounts must have the same type of seniice for each occupied unit
unless tenant and owner sign city tenant release form for singlefamily residence garbage
service Tenant then pays direct to the city for solid waste services and is provided variable solid
waste service as defined in singlefamily residence Owners are responsible for payment if
tenant doesnot pay Ifno payment is received from tenant or owner within 60 days of billing
service will revert back to multiunifi residential accounts Residences can request a tenant
release form only once in a year while they are at that address
C Property owners of property not specifically addressed elsewhere in this Chapter are
responsible for tenant payments A tenant and owner may sign a city tenant release form for
garbage service Tenant then pays direct to city for solid waste services Owners are
responsible for payment if the tenant does not pay If no payment is received from tenant or
owner within 60 days of billing service will revert back to a 3235 gallon sancart and tenants
name will be removed from the account and the owner will be held responsible
D Garbage collections in excess ofthose included in the current monthly service as listed on the
account shall be at the rate of 1083 per each extra container of up to 32 gallons yveIUFRe
per pickup
E For temporary and roll off services services and charges herein shall become effective on
June 1 2011 and do not include tipping fees charged by the King County solid waste division
which shall be added to the total service charges The tippinp fee rate shall be theactual
container load weight multiplied by the tippin4 fee and then multiplied bv a factor of 115
Minimum charges for temporary and roll off services include applicable delivery and pickup fees
and rental rates per pickup Temporary and roll off senrice rates not including tipping fees shall
be as follows
Ordinance No6367
July 19 2011
Page 15 of 33
ORD.A
Temporary Container Service Rate Per Pickup
Twoyard container 6649
Fouryard container 9837
Sixyard container 13026
Delivery fee 4014
Daily rent 142
Roll Off Rate Per Pickup
Twentyyard drop box 13538
Thirtyyard drop box 13538
Fortyyard drop box 13538
Eight through 25yard compactor 16425
Thirtyyard compactor 16425
Fortyyard compactor 16425
Permanent Drop Box Rental Fees RentPer Month
Twentyyard drop box 6317
Thirtyyard drop box 8122
Fortyyard drop box 9928
Temporary Drop Box Haul Fees Rate Per Pickup
Twentyyard drop box 16245
Thirtyyard drop box 16245
Fortyyard drop box 16245
Temporary Dcop Box Rental Fees Rent Per Day
Twentyyard drop box 314
Thirtyyard drop box 406
Fortyyard drop box 452
F Rental rates for dumpsters and drop boxes are required with the provision that persons firms
or corporations may fumish their own detachable bulk containers on approval of the solid waste
administrator These containers shall be constructed so thaf they can be readilypicked up by the
senrice provider and the service providers equipment
Ordinance No 6367
July 19 2011
Page 16 of 33
ORD.A
G A deposit for all temporary containers 20 cubic yards or larger is required prior to delivery For
new or previously delinquent accounts the deposit shall include up to a maximum of two months
of collection rent and tonnage fees Current accounts with no delinquency charges shall be
charged a deposit as follows
Deposit
Twenty cubic yard container 3894960000
Thirty cubic yard container 6898970000
forty cubic yard container 789AA80000
As other temporary confainers become available a deposit shall be required for the use of such
confainer and the deposit amount shalf be based on size The amount of the deposit shall be
determined by the director of finance
H For miscellaneous services services and charges herein shall become effective on June 1
2011 and shall be as follows
Miscellaneous Other Rate
Appliances 6692
Refrigeratorfreezers 9603
Sofas 6692
Chairs 4507
Mattresses 3277
Tires autolight truck 2239
busheavy truck 2436
addi6onal for rims or wheels 1583
Miscellaneous refuse per cubic yard 10165
Carryout surcharge 675
Carryout per can 146
Rollout container 1884
Pressure washing per yard 288
Mileage charge over 15 miles 287
Retum trip Roll off 5007
Return trip SF and commercial 1721
Solid drop box lid charge per month 2003
Standby time perminute 401
Truck and driver per hour 13421
Ordinance No 6367
July 19 2011
Page 17 of 33
ORD.A
Additional labor per person 7813
Ord 6160 1 2008 Ord 6139 1 2007 Ord 6069 1 2006 Ord 6054 1 2006 Ord 5968
1 2006 Ord 5885 2 2004 Ord 5726 1 2003 Ord 5719 2 2002 Ord 5622 1 2001
Ord 5243 1 1999 Ord 5212 1 Exh D 1999 Ord 5451 1 1998 Ord 5081 1 1998
Ord 4943 1 1997 Ord 4613 21993 Ord 4588 1 1992 Ord 4537 1Exh A 1991
Ord 4500 2 1991 Formerly 808230
Section 9 Amendment to Citv Code That effective January 1 2012
Section 808180 of the Aubum City Code be and the same hereby is amended
to read as follows
808180 Collection charges Residential and commercial collections
A Services and chatges herein shall become effective for each account on January 1
2012 Upon this date services shall be provided at the 35ga11on cart service rate unless the
finance departmenfi is notified otherwise by the tenant or propeify owner Likewise unless the
finance department is othenNise notified services will automatically revert to the 35gallon cart
service rate upon a change in property tenancy or ownership Rates to be charged by the city for
solid waste services shall be as follows
Type of Service Monthly Charge
Residential Garbage and Recycling
One 10gallon microcan one pickup per week 530
One 20gallon minicart one pickup per week 1077
One 35gallon cart one pickup per week 1681
One 64gallon cart one pickup per week 3021
One 96gallon cart one pickup per week 4210
Each extra container of up to 32 gallons per pickup 1083
Residential Compostables Monthly Charge
One 35gallon compostables cart one pickup per week 723774
One 64gallon compostables cart one pickup per week 7M37
One 96gallon compostables cart one picKup per week 901
One extra canbag per pickup 292
One extra cart per pickup 465
Compostables restart if cancel and restart service within 7 months 2500
Compostables cart cleaningdeodorizing 1500
Commercial Garbage and Recycling Monthly Charge
One 10gallon microcan one piclSup perweek 1051
Ordinance No 6367
July 19 2011
Page 18 of 33
ORD.A
One 20gailon minicart one pickup per week 1213
One 35gallon cart one pickup per week 1697
One 64gailon cart one pickup per week 2737
One 96gallon cart one pickup per week 3778
Each extra container of up to 32 gallons per pickup 1083
Oneyard container one pickup per week 11837
Oneyard container two pickups per week 22246
Oneyard container three pickups per week 32656
Oneyard container four pickups perweek 43068
Oneyard container five pickups per week 53479
Qneandonehalfyard container one pickup per week 15684
Oneandonehalfyard container two pickups per week 27950
Oneandonehalfyard container three pickups per week 41019
Oneandonehalfyard container four pickups per week 54084
Oneandonehalfyard container five pickups per week 67150
Twoyard container one pickup per week 17932
Twoyard container two pickups per week 33653
Twoyard container three pickups per week 49376
Twoyard container four pickups per week 65098
Twoyard container five pickups per week 80823
Threeyard container one pickup per week 24949
Threeyard container two pickups per week 47232
Threeyard container three pickups per week 69515
Threeyard container four pickups per week 91798
Threeyard container fivepickups perweek 114077
Fouryard container one pickup per week 31239
Fouryard container fino pickups per week 59352
Fouryard container three pickups perweek 87466
Fouryard container four pickups perweek 115580
Fouryard container five pickups per week 143693
Sixyard container one pickup per week 44274
Sixyard container finro pickups per week 84468
Sixyard container three pickups perweek 124657
Sixyard container four pickups per week 164849
Sixyard container five pickups per week 205040
Ordinance No 6367
July 19 2011
Page 19 of 33
ORD.A
Eightyard containet one pickup per week 55720
Eightyard container finro pickupsperweek 106843
Eightyard container three pickups perweek 157968
Eightyard container four pickups per week 209092
Eightyard container five pickups per week 260217
Boeing special container pickups 1461
Each extra yard by volume per pickup 2959
Oneyard compactor one pickup per week 23967
Oneyard compactor two pickups per week 47935
Oneandonehalfyard compactor one pickup per week 33362
Oneandonehalfyard compactor two pickups per week 66724
Twoyard compactor one pickup per week 40758
Twoyard compactor two pickups per week 81515
Threeyard compactor one pickup per week 58701
Threeyard compactor two piekups perweek 117403
Fouryard compactor one pickup per week 75733
Fouryard compactor finro pickups perweek 151466
Fiveyarcl compactor one pickup perweek 110375
Fiveyard compactor two pickups per week 220750
Sixyard compactor one pickup pet week 131448
Sixyard compactor two pickups per week 262897
Oneyard special pickup 9636
One and onehalfyard special pickup 9968
Twoyard special pickup 10299
Threeyard special pickup 10959
Fouryard special pickup 11619
Sixyard specialpickup 12943
Eightyard special pickup 14263
Oneyard compactor special pickup 11538
One and onehalfyard compactor special pickup 12859
Twoyard compactor special pickup 14181
Threeyard compactor special pickup 16540
Fouryard compactor special pickup 21338
Fiveyard compactor special pickup 31064
Sixyard compactor special pickup 37036
Ordinance No 6367
July 19 2011
Page 20 of 33
ORD.A
Commercial Compostables Monthly Charge
One 35gallon compostables cart one pickup per week 44781154
One 64gallon compostables cart one pickup per week 44461226
One 96gallon compostables cart one pickup per week 1300
Oneyard container one pickup per week 9227
Twoyard container one pickup per week 12129
Each extra yard by volume per pickup 3723
Oneyard special pickup 34453322
Twoyard special pickup 965560
Compostables restart if cancel and restart service within 7 months 2500
Compostables cart cleaningdeodonzing 1500
B Multiunit residential accounts must have the same type of service for each occupied
unit unless tenant and owner sign city tenant release form for singlefamily residence garbage
service Tenant then pays direct to the city for solid waste services and is provided variable solid
waste service as defined in singlefamily residence Owners are responsible for payment if
tenant does not pay If no payment is received from tenant or owner within 60 days of billing
service will revert back to multiunit residential accounts Residences can request a tenant
release form only once in a year while they are at that address
C Property owners of property not specifically addressed elsewhere in this Chapter are
responsible for tenant payments A tenant and owner may sign a city tenant release form for
garbage service Tenant then pays direct to city for solid waste services Owners are
responsible for payment if the tenant does not pay If no payment is received from tenant or
owner within 60 days of billing service will revert back to a 35 gallon cart and tenants name will
be removed from the account and the owner wilt be held responsible
D Garbage collections in excess of those included inthe current monthly service as listed
on the account shall be at the rate of 1083 per each extra container of up to 32 gallons per
Pickup
E For temporary and roll off serviees services and charges herein shall become effecfive
on January 1 2012 and do not include tipping fees charged by the King County solid wasfe
division which shall be added to the tofal service charges The tipping fee shall be the actual
Ordinance No 6367
July 19 2011
Page 21 of 33
ORD.A
container load weight multiplied by the tipping feeand then multiplied by a factor of 15 Minimum
charges for temporary and roll off services include applicable delivery and pickup fees and rental
rates per pickup Temporary and roll off secvice rates not including tipping fees shall be as
follows
Temporary Container Service Rate Per Pickup
Twoyard container 7120
Fouryard container 10534
Sixyard container 13949
Delivery fee 4299
Daily rent 152
Roll Off Rate Per Piclcup
Twentyyard drop box 14486
Thirtyyard drop box 14486
Fortyyard drop box 14486
Eight through 25yard compactor 17575
Thirtyyard compactor 17575
Fortyyard compactor 17575
Permanent Drop Box Rental Fees Rent Per Month
Twentyyard drop box 6759
Thirtyyard drop box 8690
Fortyyard drop box 10623
Temporary Drop Box Haul Fees Rate Per Pickup
Twentyyard drop box 17382
Thirtyyard drop box 17382
Fortyyard drop box 17382
Temporary Drop Box Rental Fees Rent Per Day
Twentyyard drop box 336
Thirtyyard drop box 435
Fortyyard drop box 483
Ordinance No 6367
July 19 2011
Page 22 of 33
ORD.A
F Rental rates for dumpsters and drop boxes are required with the provision that persons
firms or corporations may furnish their own detachable balk containers on approval of the solid
waste administrator These eontainers shall be consNucied so thaf they can be readily picked up
by the service provider and the senrice providers equipmenY
G A deposit for all temporary containers 20 cubic yards or larger is required prior to
delivery For new or previously delinquentaccounts the deposit shall include up to a maximum of
two months of collection rent and tonnage fees Current accounts with no delinquency charges
shall be charged a deposit as follows
Deposit
Twenty cubic yard container 60000
Thirty cubic yard container 70000
Forty cubic yard container 80000
As other temporary containers become available a deposit shall be required for the use of such
container and the deposit amount shall be based on size The amount of the deposit shall be
determined by the director of finance
H Formiscellaneous servicessenrices and charges herein shall become effective on
January 1 2012 and shall be as follows
Miscellaneous Other Rate
Appliances 7176
Refrigeratorfreezers 10297
Sofas 7176
Chairs 4832
Mattresses 3513
Tires autolight truck 2400
busheavy tnack 2612
additional for rims or wheels 1697
Miscellaneous refuse percubie yard 10900
Carryout surcharge 724
Carryouf per can 157
Rollout container 2018
Pressure washing per yard 309
Ordinance No 6367
July 19 2011
Page 23 of 33
ORD.A
Mileage charge over 15 miles 307
Retum trip Roll off 5358
Retum trip SF and commercial 1843
Solid drop box lid charge per month 2143
Standby time per minute 429
Truck and driver per hour 14360
Additional labor per person 8360
Ord 6160 1 2008 Ord 6139 1 2007 Ord 6069 1 2006 Ord 6054 1 2006 Ord 5968
1 2006 Ord 5885 2 2004 Ord 5726 1 2003 Ord 5719 2 2002 Ord 5622 1 2001
Ord 5243 1 1999 Ord 5212 1Exh D 1999 Ord 5151 1 1998 Ord 5081 1 1998
Ord 4943 1 1997 Ord 4613 2 1993 Ord 4588 1 1992 Ord 4537 1Exh A 1991
Ord 4500 2 1991 Formerly 808230
Section 10 Amendoroent to Citv Code That effective January 1 2013
Section 808180 of the Auburn City Code be and the same hereby is amended
to cead as follows
808180 Collection charges Residential and commercial collections
A Services and charges herein shallbecome effective for each account on January 1
2013 Upon this date services shall 6e provided at the 35gallon cart service rate unless the
finance department is notified otherwise by the tenant or property owner Likewise unless the
finance department is otherwise notified services will automatically revert to the 35gallon cart
service rate upon a change in property tenancy or ownership Rates to be charged by the city for
solid waste services shall be as follows
Type of ervice Monthly Charge
Residential Garbage and Recycling
One 10gallon micracan one pickup per week 551
One 20gallon minican one pickup per week 1120
One 35gallon cart one pickup per week 1748
One 64gallon cart one pickup per week 3142
One 96gallon cart one pickup per week 4379
fach extra container of up to12 gallons per pickup 1126
Residential Compostables Monthly Charge
One 35gallon compostables cart one pickup per week 74805
Ordinanee No 6367
July 19 2011
Page 24 of 33
ORD.A
One 64gallon compostables cart one pickup per week 9U871
One 96gallon eompostables cart one pickup per week 937
One extra canbag perpickup 303
One extra cart per pickup 483
Compostables restart if cancel and restart seryice within 7 months 2500
Compostables cart Geaningdeodorizing 1500
Commercial Garbage and Recycling Monthly Charge
One 10gallon microcan one pickup per week 1093
One 20gallon minican one pickup per week 1262
One 35gallon cart one pickup per week 1765
One 64ga1lon cart one pickup per week 2846
One 96gallon cart one pickup per week 3929
Each extra container of up to 32gallons per pickup 1126
Oneyard container one pickup per week 12311
Oneyard container two picKups per week 23136
Oneyard container three pickups per week 33963
Oneyard container four pickups per week 44791
Oneyard container five piekups per week 55619
Oneandonehalfyard container onepickup per week 16311
Oneandonehalfyard container two pickups per week 29069
Oneandonehalfyard container three pickups per week 42660
Oneandonehalfyard container four pickups per week 56248
Oneandonehalfyard container five pickups per week 69837
Twoyard container one pickup per week 18649
Twoyard container two pickups per week 34999
Twoyard container three pickups per week 51352
Twayard container four pickups per week 67703
Twayard container five pickups per week 84057
Threeyard container one pickup per week 25948
Threeyard container two pickups pec week 49122
Threeyard container three pickups per week 72297
Threeyard container four pickups per week 95471
Threeyard container five pickups perweek 118642
Fouryard container one pickup perweek 32489
fouryard container two pickups perweek 61727
Ordinance No 6367
July 19 2011
Page 25 of 33
ORD.A
Fouryard container three pickups per week 90966
Fouryard container four pickups perweek 120205
Fouryard container five pickups per week 149443
Sixyard container one pickup per week 46046
Sixyard container two pickups per week 87848
Sixyard containec three pickups perweek 129645
Sixyard container four pickups perweek 171446
Sixyard container five pickups perweek 213245
Eightyard container one pickup perweek 57950
Eightyard container finro pickups perweek 111118
Eightyard container three pickups per week 164289
Eightyard contaiher four pickups per week 217459
Eightyard container five pickups perweek 270630
Boeing special container pickups 1519
Each extra yard by volume per pickup 3077
Oneyard compactor one pickup perweek 24926
Oneyard compactor two pickups perweek 49853
Oneandonehalfyard compactor one pickup per week 34697
Oneandonehalfyard compactor two pickups per week 69394
Twoyard compactor one pickup per week 42389
Twoyard compactor finro pickups per week 84777
Threeyard compactor one pickup per week 61050
Threeyard compactor two pickups per week 122101
Fouryard compactor one pickup per week 78763
Fouryard compactor two pickups perweek 157527
Fiveyard compactoc one pickup perweek 114791
Fiveyard compactor two pickups per week 229584
Sixyard compactor one pickup perweek 136708
Sixyard compactor finro pickups per week 273417
Oneyard special pickup 10021
One and onehalfyard special pickup 10367
Twoyard special pickup 10711
Threeyard special pickup 11398
Fouryard special pickup 12084
Sixyard special pickup 13461
Ordinance No6367
July 19 2011
Page 26 of 33
ORD.A
Eightyard special pickup 14834
Oneyard compactor specialpickup 11999
One and onehalfyard compactor special pickup 13374
Twoyard compacfor specialpickup 14748
Threeyard compactor special pickup 17202
Fouryard compacforspecial pickup 22192
Fiveyard compactor speeial pickup 32307
Sixyard compactor special pickup 38518
Commercial Compostables Monthly Charge
One 35gallon compostables cart one pickup per week 441200
One 64gallon eomposfables cart one pickup per week W42261275
One 96gallon compostables cart one pickup per week 1352
Oneyard eontainer one pickup Per week 9596
Twoyard container one pickup per week 12614
Eaeh extra yard by volume per pickup 3872
Oneyard special pickup 3455
Twoyard special pickup 55695782
Compostables restart if cancel and restart service within 7 months 2500
Compostables cart cleaningJdeodorizing 1500
B Multiunit residential accounts must have the same type of 5ervice for each occupied
unit unless tenant and owner sign city tenant release form for singlefamily residence garbage
service Tenant then pays direct to the city for solid waste services and is provided variable solid
waste service as defined in singlefamily residence Owners are responsible for payment if
tenant does not pay If no payrnent is received from tenant or owner within 60 days of billing
service will revert back to multiunit residential accounts Residences can request a tenant
release form only once in a year while they are at that address
C Property owners of property not specifically addressed elsewhere in this Chapter are
responsible for tenant payments A tenant and owner may sign a city tenant release form for
garbage senrice Tenant then pays direct to city for solid waste services Owners are
responsible for payment if the tenant does not Pay If no payment is received from tenant or
owner within 60 days of billing service will revert back to a 35 gallon cart and tenants name will
be removed from the account and the owner will be held responsible
Ordinance No 6367
July 19 2011
Page 27 of 33
ORD.A
D Garbage collections in excess of those included in the current monthly service as listed
on the account shall be at the rate of 1126 per each extra container of up to 32 gallons per
pickup
E For temporary and roll off services services and charges herein shall become effective
on January 1 2013 and do not include tipping fees charged by the King County solid waste
division which shall be added to thetotal service charges The tipping fee shall be the actual
container load weight multiplied by the tipping fee and then multiplied by a faetor of 15 Minimum
charges for temporary and roll off services include applicable delivery and picKup fees and rental
rates per pickup Temporary and roll off service rates not including tipping fees shall be as
follows
Temporary Container Service Rate Per Pickup
Twayard container 7405
Fouryard container 10956
Sixyard container 14507
Delivery fee 4471
Daily rent 158
Roll Off Rate Per Pickup
Twentyyard drop box 15065
Thirtyyard drop box 15065
Fortyyard drop box 15065
Eight through 25yard compactor 18278
Thirtyyard compactor 18278
Fortyyard compactor 18278
Permanent Drop Box Rental Fees RentPer Month
Twentyyard drop box 7030
Thirtyyard drop box 9038
Fortyyard drop box 11048
Temporary Drop Box Haul Fees Rate Per Pickup
Twentyyard drop box 18078
Thirtyyard drop box 18078
Fortyyard drop box 18078
Ordinance Na 6367
July 19 2011
Page 28 of 33
ORD.A
Temporary Drop Box Rental Fees Rent Per Day
Twentyyard drop box 350
Thirtyyard drop box 452
Fortyyard drop box 502
F Rental rates for dumpsters and drop boxes are required with the provision that persons
firms oc corporations may fumish their own detachable bulk containers on approval of the solid
waste administrator These containers shall be constructed so that they can be readily picked up
by the service provider andthe service providers equipment
G A deposit for all temporary containers 20 cubic yards or larger is required prior to
tlelivery Fqr new or previously delinquent accounts the deposit shall include up to a maximum of
finro months of collection rent and tonnage fees Current accounts with no delinquency charges
shall be charged a deposit as follows
Deposit
Twenty cubic yard container 60000
Thirty cubic yard container 70000
Forty cubic yard container 80000
As othertemporary containers become available a deposit shall be required for the use of such
container and the deposit amount shall be based on size The amount of the deposit shall be
determined by the director of finance
H For miscellaneous services services and charges herein shall become effective on
January 1 2013 and shall be as follows
Miscellaneous Other Rate
Appliances 7463
Refrigeratorfreezers 10709
Sofas 7463
Chairs 5026
Mattresses 3654
Tires autolight truck 2496
busheavy truck 2717
additional for rims or wheels 1765
Miscellaneous refuse per cubic yard 11336
Ordinance No 6367
July 19 2011
Page 29 of 33
ORD.A
Carryout surcharge 752
Carryout per can 163
Rollout container 2099
Pressure washing per yard 321
Mileage charge over 15 miles 320
Retum trip Roll off 5572
Retum trip SF and commercial 1917
Solid drop box lid charge per month 2229
Standby time per minute 446
Truck and driver per hour 14935
Additional iabor per person 8694
Ord 6160 1 2008 Ord 6139 1 2007 Ord 6069 1 2006 Ord 6054 1 2006 Ord 5968
1 2006 Ord 5885 2 2004 Ord 5726 1 2003 Ord 5719 2 2002 Ord 5622 1 2001
Ord 5243 1 1999 Ord 5212 1Exh D 4999 Ord 5151 1 1998 Ord 5081 1 1998
Ord 4943 1 1997 Ord 4613 2 1993 Ord 4588 1 1992 Ord 4537 1Exh A 1991
Ord 4500 2 1991 Formerly 808230
Section 11 Amendmenf to C6tv Code That section 808210 of
the Auburn City Code be and the same hereby is amended to read as follows
808210 Collection charge Payment Nonpayment action
A Charges for garbage and recycling services shall be compulsory and universal eXSepts
ervices shall be billed monthly or bimonthly as
determined by the director of fnance for all accounts within the city limits except that some
recently annexed areas that may be served and billed by existing service providers until city
franchises are established with the service providers Charges or accounts shall be paid at the
finance directors office 20 days aftertfie 6illing date appearing on the bilL A delinquency charge
of 1500 or one percent of the outstanding balance whichever is greater will be assessed 30
days after the original bill date if payment is not received in the finance directors office
Nonpayment of delinquentbills and associated charges over 45 days old shall result in
1 The suspension of all city utility services to he subject property regardless of whether
such services are separately billed andor
Ordinance No 6367
July 19 2011
Page 30 of 33
ORD.A
2 The removal of containers and reduction of service to the 3235gallon sarlcart service
for which the customer shall continue to be charged and remain liable for payment
B While accounts may be opened and maintained by tenants the owners of the property
receiving the services shall be responsiblefor payment of all charges for the service Commercial
customers who are tenants will be denied delivery ofcontainers until
1 A completed application is received and approved and
2 The owner signs a release form accepting liability for unpaid charges
Unpaid charges for solid waste services may become a lien against the property
C It shall be the responsibility of each person fumished solid waste service to notify the finance
department of any address change or change in service Ord 6160 1 2008 Ord 6139 1
2007 Ord 6101 1 2007 Ord 6069 1 2006 Ord 6054 1 2006 Ord 5968 1 2006 Ord
5622 1 2001 Ord 5272 1 1999 Ord 5243 1 1999 Ord 5212 1Ech D 1999 Ord
4500 2 1991 Formerfy 808260
Section 12 Amendment to City Code That section 808220 of
the Aubum City Code be and the same hereby is amended to read as follows
808220 Suspending collection from customers
A Any residential or commercial customer that causes disruptions or conflicts that make
continued service to that customer unreasonable or unsafe may be denied service or have their
service discontinued at the discrefion of the city Disruptions or conflicts may include but not be
limited to repeated damage to service providerowned containers repeated claims of timely set
out followed by demands for retum collection at no charge repeated abuse of extra garbage and
related items repeated claims of service proViders damage to a customers property or other
such problems Gustomers that have their senrice suspendeddiseontinued shall continue to be
charged and remain liable for the monthly charge for 3235gallon sapcart Qarbage and recycling
Ordinance No 6367
July 19 2011
Page 31 of 33
ORD.A
service and shall be responsible for making arrangements for having their solid waste properly
disposed of in a timely fashion
B The customer and owner shall be sent written notification 6y United States mail to the address
of the subject property 20 days prior to service being suspendeddiscontinued Service address
may be notified by tagging of the container by the city The notification shall state the
determination to suspenddiscontinue service to the subject property and the specific reasons for
the suspensiondiscontinuance The customer may within 15 days of mailing of said notification
request in writing an evaluation on the determination of suspensiondiscontinuance The
evaluation request shall be mailed or delivered to the city to the attention of the finance director
An evaluation shall be set to includethe finance director and is to be held within 10 business days
of receipt by the city of the evaluation request The decision of the finance director shall be final
Ord 6160 1 2008 Ord 6139 1 2007 Ord 6069 1 2006 Ord 6054 1 2006 Ord 5968
1 2006 Ord 5622 1 2001
Section 13 Imalementation The Mayor is hereby authorized to
implement such administrative procedures as may be necessary to carry out the
directions of this legislation
Section 14 Severabilitv The provisions of thisordinance are
declared to be separate and severable The invalidity of any clause sentence
paragraph subdivision section or portion of this ordinance or the invalidity of the
application thereof to any person or circumstance shall not affect the validity of
the remainder of this ordinance or the validity of its application to other persons
or circumstances
Ordinance No 6367
July 19 2011
Page 32 of 33
ORD.A
Section 15 Effective date This Ordinance shall take effect and be
in force five days from and after its passage approval and publication as
provided by law
INTRODUCED
PASSED
APPROVED
CITY OF AUBURN
PETER B LEWIS
MAYOR
ATTEST
Danielle E Daskam City Clerk
APPROVED AS TO FORM
Daniel B Heid City Attomey
Published
Ordinance No 6367
July 19 2011
Page 33 of 33
ORD.A
AGENDA BILL APPROVAL FORM
Agenda Subject:
Resolution No. 4696
Date:
July 26, 2011
Department:
Parks/Art and Recreation
Attachments:
Resolution No. 4696
Collette Vacation Tours confirmation
Budget Impact:
$0
Administrative Recommendation:
City Council adopt Resolution No. 4696.
Background Summary:
Collette Vacation Tours will act as travel agent for Senior Center 8 day trip to America's
Music Cities tour package from April 22 - April 29, 2012 as stated in Collette's itinerary.
The tour includes New Orleans, Memphis and Nashville. Tour package prices based per
person: single $2549, double $2049, triple $2019. The total package includes: 8 day
America's Music Cities tour, round trip airfare from SeaTac Airport, air taxes and
fees/surcharges of $50, hotel and transfers.
O4.4.2
Reviewed by Council Committees:
Municipal Services, Planning And Community Development
Councilmember:Peloza Staff:Faber
Meeting Date:August 1, 2011 Item Number:RES.A
AUBURN * MORE THAN YOU IMAGINEDRES.A
RESOLUTION NO 4 696
A RESOLUTION OF THE CITY OF AUBURN WASHINGTON
AUTHORIZING THE MAYOR ANDCITY CLERK OF THE CITY OF
AUBURN TO EXECUTE AN AGREEMENT WITH COLLETTE
VACATIONS TO ACT AS TRAVEL AGENT FOR THE CITYS
SENIOR CENTER PROGRAM
WHEREAS the Aubum Parks Arts Recreation Department
Senior Center provides a variety of trips and tours as part of their senior
travel programs and
WHEREAS it is advanfageous for the City to contract with a travel
agent to provide the travel arrangements for some of the more lengthy
tours offered by the Auburn Senior Center
THE CITY COUNCIL OF THE CITY OF AUBURNWASHINGTON IN A
REGULAR MEETING DULY ASSEMBLED HEREBY RESOLVES THAT
Section 1 The Mayor and City Clerk of the City of Auburn
Washington are hereby authorized to execute an Agreement with Collette
Vacations for the purpose of acting as travel agent for an 8day tour of
Americas Music Cities feafuring New Orleans Memphis and Nashville in
substantial conformity with the Agreement attached hereto denominated as
Exhibit A and made a part hereof as though set foth in full herein
Resolu4ion No 4696
July27 2011
Page 1 of 2
RES.A
Section 2 The Mayor is hereby authorized to implement such
administrative procedures as may be necessary to carry out the directives of
this legislation
Section 3 This Resolution shall take effect and be in full force and
effect upon passage and signafures hereon
DATED AND SIGNED this day of 2011
CITY OF AUBURN
PETER B LEWIS
MAYOR
ATTEST
Danielle Daskam
City Clerk
APPROVED AS TO FORM
baniel B Heid
City Attomey
Resolution No 4696
July 27 2011
Page 2 of 2
RES.A
0LGGOH6WUHHW3DZWXFNHW5,
Phone: 1-800-770-)D[ -888-722-7307
Email: groupsales@collettevacations.com
Friday, February 11, 2011
Group Reservation Confirmation Letter
Thank you for choosing Collette Vacations. We sincerely appreciate your business.
7RXU $PHULFD¶V0XVLF&LWLHVfeaturing New Orleans, Memphis & Nashville
Departing: Sunday, April 22, 2012
Please carefully review this letter as your confirmation for travel. Included below is a summary of your departure date, destination,
group reservation number, and financial terms. Please initial and sign this confirmation form and return to Collette Vacations. Please
keep a copy for your records.
Auburn Senior Center
808 9th St SE
Auburn, WA 98002-6233
Attn: Rocky Kirwin
Phone: (253) 931-3016
Group Reservation Number 447488
District Sales Manager W5 - Toren Forsberg
Currency Code USD
Deposit Amount $250 Per Person due with names upon reservation.
Final Payment Due 22 Feb 2012
Departure Gateway Seattle Tacoma Intl Airport
Number of Seats Held 20
Seat Reduction Date 22 Dec 2011
Base/Shell per person Rates: Double $2,049; Single $2,549; Triple $2,019 * (see terms)
(Base Rates include the following components. Items with double asterisk (**) are optional and are not included in the above rates)
Start Date End Date Item Price Commission %
22 Apr 2012 29 Apr 2012 America's Music Cities Double $1,499 10
Single $1,999 10
Triple $1,469 10
22 Apr 2012 22 Apr 2012 Package: Air taxes and fees - Air Taxes and Fees $50 0
22 Apr 2012 22 Apr 2012 Insurance: Land & Air Domestic 6 Days or More -
Land/Air
** $165 10
22 Apr 2012 22 Apr 2012 Package: Hometown Transfer Outbound (Collette Air
Inclusive) - USA Inclusive - Pickup: Other - Drop: Airport
Included 0
22 Apr 2012 22 Apr 2012 Transfer: New Orleans Arrival Transfer - Air Inclusive -
Pickup: Airport - Drop: Hotel
Included 0
22 Apr 2012 22 Apr 2012 Package Airfare - Seattle Tacoma Intl Airport (SEA) $500 * 10
29 Apr 2012 29 Apr 2012 Package: Hometown Transfer Return (Collette Air
Inclusive) - USA Inclusive - Pickup: Airport - Drop: Other
Included 0
29 Apr 2012 29 Apr 2012 Transfer: Nashville Departure Transfer - Air Inclusive -
Pickup: Hotel - Drop: Airport
Included 0
Commission payable to Auburn Senior Center
Initial ______
GROUP AIR CONFIRMATION
We have confirmed 20 air seats at $500 per person for your group, excluding taxes.
Names are due by 12/22/2011 and additional request after this date will be subject to availability at time of booking.
Please review and sign acceptance of schedule and terms. _________________________________________ Date: ______________
RES.A
Friday, February 11, 2011
Group Reservation Number: 447488
TERMS
Air
y Air rate and schedule are applicable for groups of 10 or more traveling on the same flights and dates.
y Air rates, schedules, taxes and fees are subject to change until passengers have paid in full.
y If air is canceled within 120 days of departure, penalties may apply (see Cancellation Charges below). Name changes are subject to penalties within this time period.
If waivers have not been purchased and a reservation is cancelled for any reason prior to departure - Air is 100% non-refundable once paid in full.
y Groups who purchase Collette Air will receive complimentary hotel transfers on the scheduled day of arrival and departure, not including pre or post stays.
Air Charges
y *Airline Fuel Surcharges: Our air inclusive vacations are priced including airline fuel surcharges valid at time of print. These fuel surcharges are assessed by the
airlines and are subject to increase without notice. Government taxes and fees are additional.
y Taxes and Fees: Government and Other Authority Taxes and Fees are not included in base fare but are included in the tax amount listed: September 11th Security
Fee up to $10.00 ,Passenger Facility Charge (PFCs) of up to $18 per passenger ,Federal Domestic Flight Segment Fee of up to $3.50 USD applies per passenger, per
segment. , US or International Departure and Arrival Fees. In order to better serve you, once you complete the booking process your invoice will display your
vacation land package, base airfare, fuel surcharge and all taxes and fees as separate line items. Airfares are subject to change. Seats are limited and may not be
available on every flight or departure date.
y Checked Baggage Charges: Some airlines may impose additional charges if you choose to check any baggage. Please contact your airline or refer to its website for
detailed information regarding your airline's checked baggage policies, as fees vary by airline and destination.
Deposits and Names
y A per person deposit is due with passenger names
y Should your clients decide to purchase our trip cancellation waiver they must do so at time of booking
y Payment of a per person waiver fee guarantees a full refund of all payments (including deposit) except for the waiver fee itself, in case of cancellation of travel plans
for any reason prior to the day of departure.
y All names submitted to Collette Vacations must appear exactly as shown on passengers' passports.
y Any name changes are subject to penalty.
PreSold Options
y 5% commission is paid on pre-sold options.
y Options purchased on tour are non-commissionable.
Revision Fees
y A handling fee of $25 per change will be assessed for any change or revision made to a reservation.
y A change of tour date or tour itinerary within the guidelines of the cancellation policy will be treated as a cancellation and regular cancellation fees apply.
y If flight changes or flight cancellations are requested, revision fees or airline cancellation fees will apply.
A voluntary change of departure within 90 days of original departure date will be treated as a cancellation and cancellation charges will apply.
Seat Reductions
On the seat reduction date, your group space will be reduced to the number of seats under deposit with names.
Triple Rooms
Triple rooms are normally a standard double room with 2 beds. A cot or rollaway bed may be requested but not guaranteed due to size of room and fire codes.
If you have not purchased waivers, and you need to cancel for any reason prior to the day of departure, the Cancellation Fees are as follows:
Cancellation Charges for this tour: After your seat reduction date has passed, a non-refundable deposit will be retained. For Cancellation between 60-16 days prior to
departure: cancellation fee of 30% of total price. For cancellation between 15-1 days prior to departure: cancellation fee of 50% of total price. For cancellation on the
day of departure and after: 100% of total price. For Ocean Cruises: For cancellation between 90-61 days prior to departure: cancellation fee of 35% of total price. For
cancellation between 60-31 days prior to departure: 60% of total price. 30 or fewer days prior to departure: 100% of total price. For River Cruises: including Europe,
Russia, Egypt and China, 90-61 days prior to departure: cancellation fee of 50% of total price. For cancellation between 60-31 days prior to departure: cancellation fee
of 85% of total price. For cancellation 30 or fewer days prior to departure: cancellation fee of 100% of total price. For Galapagos and Antarctica: A cancellation fee of
60% will apply for cancellation between 120-90 days prior to departure; A cancellation charge of 100% will apply for cancellation less than 90 days prior to departure.
Cancellation protection is highly recommended and must be purchased at time of deposit. Air rates are subject to change until tour is paid in full. If waivers have not
been purchased and a reservation is cancelled for any reason prior to departure - Air is 100% non-refundable once paid in full. Cancellation charges also apply to
reservations made for "pre" and "post" night accommodations. Purchase of Waiver and Insurance guarantees a full refund of all payments (including deposit), except
the Waiver and insurance fee itself, made to Collette Vacations for travel arrangements in case of cancellation of your travel plans for any reason prior to the day of
departure. The Waiver and Insurance does not cover any single supplement charges which arise from an individual's Traveling companion electing to cancel for any
reason prior to departure. Upon cancellation of transportation or travel services where you, the customer, are not at fault and have not canceled in violation of the terms
and conditions above, you will be refunded 100%. Please see your sales agent for more information, or review our brochure for details.
Any and all disputes concerning this contract, this brochure or any other literature concerning your trip, or the trip itself shall be resolved exclusively
by binding arbitration according to the then existing rules of the American Arbitration Association in Rhode Island. Such proceedings will be
governed by substantive Rhode Island Law.
The arbitrator and not any federal, state, or local court or agency shall have exclusive authority to resolve any dispute relating to the interpretation,
applicability, enforceability, conscionability, or formation of this contract, including but not limited to any claim that all or any part of this contract is
void or voidable.
If any information is not correct, please notify us within 24 hours.
Please send payment to:
Collette Vacations
Attn: Accounts Receivable
162 Middle Street
Pawtucket RI, 02860
Fax: 1-401-727-9014
Initial ______
RES.A
Auburn Senior Center
presents... $PHULFD·V0XVLF&LWLHV
featuring New Orleans, Memphis & Nashville
April 22 - 29, 2012
'D\Vɿ0HDOV %UHDNIDVWVɿ'LQQHUV
RES.A
$PHULFD·V0XVLF&LWLHV
featuring New Orleans, Memphis & Nashville
Highlights...French Quarter ȣȱNew Orleans School of Cooking ȣȱLive Jazz Revue ȣȱGraceland
ȣȱGrand Ole Opry ȣȱRyman Auditorium* ȣȱHistoric RCA Studio B ȣȱWildhorse Saloon
Per Person Rates: Double $2,049; Single $2,549; Triple $2,019 * (see terms)
Included in Price:
Round Trip Air from Seattle Tacoma Intl Airport, Air Taxes and Fees/Surcharges of $50 (subject to increase until paid in full), Hotel
Transfers
Not included in price:
Cancellation Waiver and Insurance of $165 per person
COLLETTE EXPERIENCES
Ì Roll up your sleeves and prepare to
discover how to cook New Orleans-style
during a unique cooking demonstration at
the New Orleans School of Cooking.
Ì Stroll world-famous Beale Street,
0HPSKLV¶OLYHO\DQGKLVWRULF
entertainment district, alive with the buzz
of live music, throngs of music lovers and
the glow of city lights.
Ì Enjoy reserved seats at the Grand Ole
2SU\WKH³KRPHRI$PHULFDQPXVLF´
and the longest continuous country radio
show in the country.
Day 1: Sunday, April 22, 2012
New Orleans, Louisiana - Tour Begins
Step back in time for a cultural getaway to
WKH³-D]]&DSLWDORIWKH:RUOG´± New
Orleans! This soulful city abounds with rich
history, mouth-watering Cajun and Creole
cuisine, and a purely soothing, incomparable
soundtrack.
Day 2: Monday, April 23, 2012
French Quarter
Enjoy a leisurely walking tour of New
2UOHDQV¶IDPRXV)UHQFK4XDUWHUZKHUH\RX
will see the majestic St. Louis Cathedral,
RQHRIWKHFLW\¶VPRVWUHFRJQL]DEOH
landmarks. Continue on to the bustling
)UHQFK0DUNHWSODFHZKHUH\RX¶OOH[SORUH
Pirates Alley, the Cabildo, the Presbytere
and the Pontalba. Stop to taste a true New
Orleans favorite at Café Du Monde.
Tonight, roll up your sleeves and prepare
to discover how to cook New Orleans-
style! During a unique cooking
demonstration at the New Orleans School
of Cooking, your chef will indulge you in
everything that Louisiana cuisine has to
RIIHU%\\RXUYLVLW¶VHQG\RX¶OOactually
make your own bread pudding dessert!
Following dinner, discover why New
2UOHDQVLVNQRZQDVWKH³%LUWKSODFHRI-D]]´
when you take in a toe-tapping jazz revue.
Today breakfast and dinner will be included.
Day 3: Tuesday, April 24, 2012
French Quarter
Enjoy a tour of New Orleans along historic
Esplanade Avenue. See St. Louis Cemetery
#3, which opened in 1854 and features some
of the most elaborate crypts found in New
2UOHDQV¶FHPHWHULHV7KHQUHOD[GXULQJD
tranquil drive along the shoreline of Lake
Ponchartrain. This romantic road eventually
leads to the majestic St. Charles Avenue,
whisking you past gorgeous mansions as
well as Tulane and Loyola, two famous
universities in New Orleans. The evening is
yours to discover this great city at your own
pace. Today breakfast will be included.
Day 4: Wednesday, April 25, 2012
New Orleans - Memphis, Tennessee
Travel north, en route to Memphis, the
ELUWKSODFHRIWKH%OXHV5RFNµQ¶5ROODQG
Soul. Upon arrival, immerse yourself in
0HPSKLV¶HQHUJHWLFPXVLFDOVFHQHDV\RX
feast on southern cuisine on world-famous
Beale Street. Today breakfast and dinner
will be included.
Day 5: Thursday, April 26, 2012
Memphis
This morning, embark on a one-of-a-kind
tour of the city of Memphis. Local
musicians board the coach and tell the story
RI0HPSKLV¶PXVLFDOKHULWDJHDQGKLVWRU\DV
\RXYLHZWKHFLW\¶VPDQ\KLJKOLJKWV«\RX
may even be tempted to sing along! Then,
don your blue suede shoes when you visit
Graceland, the palatial home of Elvis
Presley. (QWHU(OYLV¶-acre estate and visit
his home, original business office, trophy
building and the Meditation Garden, where
Elvis and members of his family have been
laid to rest. The rest of your evening is free
WRHQMR\WKLVFLW\¶VYDVWPXVLFDORIIHULQJVRQ
your own. Today breakfast will be included.
Day 6: Friday, April 27, 2012
Memphis - Nashville
-RXUQH\WRWKH³0XVLF&DSLWDORIWKH:RUOG´
± Nashville. This evening, take your
UHVHUYHGVHDWDWWKHUHQRZQHG³*UDQG2OH
2SU\´:KDWEHJDQDVDEXLOGLQJZKHUHD
RES.A
local radio broadcast show aired once a
week in 1925 has grown to become an
entertainment complex that attracts music
fans from all over the world. Today
breakfast will be included.
Day 7: Saturday, April 28, 2012
Nashville
This morning a local guide officially
welcomes you to Nashville by sharing its
history and lore during a fascinating
sightseeing tour. Visit Ryman Auditorium*
before embarking on a panoramic tour of the
city, highlighting the State Capitol, Music
Row and the Parthenon - a full scale replica
of the Athenian original! Tour the historic
RCA Studio B for an up-close look at
1DVKYLOOH¶VROGHVWUHPDLQLQJUHFRUGstudio
where Elvis Presley, Dolly Parton and
Charlie Pride once recorded some of their
classic hits! Learn the secrets of how each
artist recorded their chart-topping music in
this famous studio, where you may even
have the opportunity to record your own hit!
Then, explore the Country Music Hall of
)DPH7KHPXVHXP¶VYDVWFROOHFWLRQVRI
memorabilia, costumes, recordings and
instruments are artfully presented in cutting-
edge exhibits relaying the colorful histories
of country music and its artists. Tonight,
enjoy a special dinner at the famous
Wildhorse Saloon, home of a 3,300 square
foot dance floor that is used every night of
the week by dancers and revelers! Today
breakfast and dinner will be included.
Day 8: Sunday, April 29, 2012
Nashville - Tour Ends
Today breakfast will be included.
YOUR ITINERARY AT A GLANCE
Day 1 - 3 Ramada Inn on Bourbon, New Orleans, LA
Day 4, 5 Holiday Inn Select Downtown, Memphis, TN
Day 6, 7 Gaylord Opryland Hotel, Nashville, TN
On some dates alternate hotels may be used.
Please Note:
Air rate and schedule are applicable for groups of 10 or more traveling on the
same flights and dates.
To complete your vacation, we include roundtrip airport-to-hotel transfers when
purchasing Collette airfare with your tour. If you have arranged for your own air, we
are pleased to provide you the option of purchasing these transfers. Please note that
all transfers will leave at pre-scheduled times.
*On some occasions, due to show schedules, the Ryman Auditorium may not be open
for tours.
This tour requires average physical activity. You should be in good health, able to
climb stairs and walk reasonable distances, possibly over uneven grounds and
cobblestone streets.
For more information contact
5RFN\.LUZLQƔ$XEXUQ6HQLRU&HQWHU Ɣ(253) 931-3016
RES.A
___________________________________IMPORTANT RESERVATION INFORMATION___________________________________
IDENTIFICATION
Travel within USA
All airlines will ask for identification when you check-in. It is recommended that
you carry a passport if you have one. A driver's license (with a photo I.D.) is also
acceptable for domestic flights.
*Airline Fuel Surcharges: Our air inclusive vacations are priced including airline
fuel surcharges valid at time of print. These fuel surcharges are assessed by the
airlines and are subject to increase without notice. Government taxes and fees are
additional.
Taxes and Fees: Government and Other Authority Taxes and Fees are not included
in base fare but are included in the tax amount listed: September 11th Security Fee
up to $10.00 ,Passenger Facility Charge (PFCs) of up to $18 per passenger ,Federal
Domestic Flight Segment Fee of up to $3.50 USD applies per passenger, per
segment. , US or International Departure and Arrival Fees. In order to better serve
you, once you complete the booking process your invoice will display your
vacation land package, base airfare, fuel surcharge and all taxes and fees as
separate line items. Airfares are subject to change. Seats are limited and may not be
available on every flight or departure date.
Checked Baggage Charges: Some airlines may impose additional charges if you
choose to check any baggage. Please contact your airline or refer to its website for
detailed information regarding your airline's checked baggage policies, as fees vary
by airline and destination.
Cancellation Charges for this tour: After your seat reduction date has passed, a
non-refundable deposit will be retained. For Cancellation between 60 -16 days prior
to departure: cancellation fee of 30% of total price. For cancellation between 15-1
days prior to departure: cancellation fee of 50% of total price. For cancellation on
the day of departure and after: 100% of total price. For Ocean Cruises: For
cancellation between 90-61 days prior to departure: cancellation fee of 35% of total
price. For cancellation between 60-31 days prior to departure: 60% of total price. 30
or fewer days prior to departure: 100% of total price. For River Cruises: including
Europe, Russia, Egypt and China, 90-61 days prior to departure: cancellation fee of
50% of total price. For cancellation between 60-31 days prior to departure:
cancellation fee of 85% of total price. For cancellation 30 or fewer days prior to
departure: cancellation fee of 100% of total price. For Galapagos and Antarctica: A
cancellation fee of 60% will apply for cancellation between 120-90 days prior to
departure; A cancellation charge of 100% will apply for cancellation less than 90
days prior to departure. Cancellation protection is highly recommended and must
be purchased at time of deposit. Air rates are subject to change until tour is paid in
full. If waivers have not been purchased and a reservation is cancelled for any
reason prior to departure - Air is 100% non-refundable once paid in full.
Cancellation charges also apply to reservations made for "pre" and "post" night
accommodations. Purchase of Waiver and Insurance guarantees a full refund of
all payments (including deposit), except the Waiver and insurance fee itself, made
to Collette Vacations for travel arrangements in case of cancellation of your travel
plans for any reason prior to the day of departure. The Waiver and Insurance does
not cover any single supplement charges which arise from an individual's
Traveling companion electing to cancel for any reason prior to departure. Upo n
cancellation of transportation or travel services where you, the customer, are not at
fault and have not canceled in violation of the terms and conditions above, you will
be refunded 100%. Please see your sales agent for more information, or review our
brochure for details.
Consumer Protection Plans: Collette Travel Service holds membership in the
following highly reputable industry organizations: the United States Tour
Operators Association and the American Society of Travel Agents. Each
association operates a consumer protection plan to cover deposits made by
travelers. Full details are available from the organizations or Collette Travel
Service. Collette is pleased to give this additional protection to our clients. Our
California Sellers of Travel registration number is 2006766-20. Our State of
Washington Unified Business Number is 601220855. Our Nevada Sellers of
Travel registration number is 2003-0279.
Responsibilities: Neither Collette Travel Services, Inc., its affiliated entities and its
and their employees, shareholders, officers, directors, successors, agents, and
assigns (collectively "Collette"), own or operate any person or entity which is to or
does provide goods or services for these trips. Because Collette does not maintain
control or operate the personnel, equipment, or operations of the suppliers it uses
and as such Collette assumes no responsibility for and cannot be held liable for any
personal injury, death, property damage or other loss accident, delay,
inconvenience, or irregularity which may be occasioned by reason of (1) any
wrongful, negligent, willful or unauthorized acts or omissions on the part of any of
the suppliers or other employees or agents; (2) any defect in or failure of any
vehicle, equipment, or instrument owned, operated or otherwise used by any of
these suppliers; or (3) any wrongful, willful or negligent act of or omission on the
part of any other party not under the supervision and control of Collette.
Additionally, Collette waives any and all liability for losses or expenses due to
sickness, lack of appropriate medical facilities or practitioners, weather, strikes,
theft or other criminal acts, war, terrorism, computer problems, acts of God, or
other such causes. All services and accommodations are subject to the laws of the
country in which they are provided. Collette reserves the right to make changes in
the published itinerary whenever, in their sole judgment, conditions warrant, or if
Collette deems it necessary for the comfort, convenience, or the safety of the tour.
Collette reserves the right to withdraw any tour at any time. Collette reserves the
right to decline to accept any person as a member of the tour, or to require any
participant to withdraw from the tour at any time, when such action is determined
by the tour manager to be in the best interests of the health, safety, and general
welfare of the tour group or of the individual participant. Collette does not accept
liability for any carrier's cancellation penalty incurred by the purchase of a non-
refundable airline or other ticket to the tour departure city and return or otherwise.
Baggage and personal effects are the sole responsibility of the passenger at all
times. Passengers may be photographed for the promotional purposes of Collette.
Payment of the deposit to Collette constitutes acceptance of these terms and
conditions. Passenger agrees that any dispute concerning, relating, or referring to
the contract, the brochure or any literature concerning my trip, or the trip itself,
shall be resolved exclusively by binding arbitration according to the then existing
rules of the American Arbitration Association in Rhode Island. Such proceedings
will be governed by substantive Rhode Island law. The arbitrator and not any
federal, state, or local court or agency shall have exclusive authority to resolve any
dispute relating to the interpretation, applicability, enforceability, conscionability,
or formation of this contract, including but not limited to any claim that all or any
part of this contract is void or voidable. Explorations and Smithsonian Journeys
Travel Adventures are brands of Collette Travel Services Inc., a Rhode Island based
corporation.
Photos shown are reflective of the area(s) visited, but may not be included in the actual tour itinerary.
RES.A
RES.A
180 Middle Street
Pawtucket, RI 02860
Phone: 1-800-770-6740 Fax: 1-401-727-9014
If paying by credit card, please complete this form and return to Auburn Senior Center. We can only
charge your credit card for the amount noted if the signature, address and phone number are listed
below. Thank you!
CREDIT CARD AUTHORIZATION FORM
BOOKING NUMBER: 447488 7285 $PHULFD¶V0XVLF&LWLHVfeaturing New Orleans,
Memphis & Nashville
DEPARTURE DATE: April 22, 2012 GROUP NAME: Auburn Senior Center
Name of Passenger:
Salutation:______ First Name:__________________ Middle Initial:____ Last Name:_________________ Suffix:____
(Mr., Mrs., Rev.) (Please print as it appears on drivers license) (Jr., Sr.)
Cardholder Name: _________________________________________________________________
Cardholder Address: _______________________________________________________________
(as it appears on your credit card statement)
_________________________________________________________________________________
Cardholder Phone: _________________________________________________________________
Credit Card Type: ___American Express ___Discover ___MasterCard ___Visa
Credit Card Number: _______________________________________________________________
Expiration Date: ___________________________ Amount to be charged: $ ___________________
&DUGKROGHU¶V6LJQDWXUH BBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBB'DWH BBBBBBB____________
I agree to pay according to the card issuer agreement. I understand and accept Collette Vacations
cancellation policy, terms and conditions.
Participating credit card companies are now requiring a billing address and phone number for
FRAUD PREVENTION. All information MUST be provided. Thank you for your cooperation!
If using your credit card for payment, please return this Authorization Form by mail to:
Auburn Senior Center
Attn: Rocky Kirwin
808 9th St SE
Auburn, WA 98002-6233
Or by Fax to: +1 (253) 288-7444
RES.A
180 Middle Street
Pawtucket, RI 02860
Phone: 1-800-770-6740 Fax: 1-401-727-9014
BOOKING NUMBER: 447488 7285 $PHULFD¶V0XVLFCities featuring New Orleans,
Memphis & Nashville
DEPARTURE DATE: April 22, 2012 GROUP NAME: Auburn Senior Center
Available Options
Personalize your tour by adding an optional activity below. Our recommended options have been carefully chosen to help enhance your
individual experience. Complete the provided Prepaid Options Form to reserve your options.
Availability is limited and reservations are on a first come, first serve ba sis. Payment must be received no later than 15 days prior to
departure. Prices are subject to change.
Children under the age of 18 MUST be accompanied by an adult.
Memphis, TN
Memphis Music History Tour with Dinner $60 USD
Begin with a visit to Sun Studio, perhaps the most famous recording studio in the world. A guided tour will
introduce you to the location that began the careers of musical legends such as Johnny Cash, B.B. King, Jerry Lee
Lewis, and of course, Elvis Presley. It was here at Sun Studio in 1954 where Elvis first began recording
commercially, changing the music world forever. View the priceless memorabilia, listen to audio clips from
recording sessions, and visit the record store and soda shop at this iconic reFRUGLQJVWXGLR1H[WYLVLWWKH5RFN1¶
Soul Museum, located on the famous Beale Street. Explore the museum at your own pace, with a self-guided
DXGLRWRXUWKDWKLJKOLJKWV0HPSKLV¶PXVLFDOMRXUQH\&RPSOHWH\RXUWRXUZLWKGLQQHUDWDORFDOUHVWDXUDQW
Duration: Approximately 5 hours. Please note a minimum of 15 passengers is required. Transportation is
included.
New Orleans, LA
Jazz Brunch and the World War II Museum $75 USD
7KLVDIWHUQRRQHQMR\DMD]]EUXQFKDWRQHRI1HZ2UOHDQV¶PRVWIDPRXVUHVWDXUDQWV7KH&RXUWRI7ZR6LVWHUV
Relax and enjoy the live jazz music as you soak in the centuries-old atmosphere and the largest courtyard in the
French Quarter. Indulge in the expansive brunch buffet, with over 60 items available, including made-to-order
omelets and Eggs Benedict. After lunch, visit the National World War II Museum, originally founded by historian
Stephen Ambrose, Ph.D. Explore the many artifacts and exhibits commemorating the battles of World War II,
including information on the famous Higgins boats, which were designed and built in the city of New Orleans.
Complete your visit with a viewing of the powerful film, "Beyond all Boundaries," a 4-D cinematic experience
created exclusively for the National World War II Museum. Tom Hanks is the Executive Producer and many
Hollywood stars lend their voices to bring the words of soldiers and war correspondents to life. This emotional
film features rare footage and authentic props to enhance the experience. Duration: Approximately 4.5 hours.
Please note a minimum of 20 passengers is required. Transportation is included.
RES.A
180 Middle Street
Pawtucket, RI 02860
Phone: 1-800-770-6740 Fax: 1-401-727-9014
BOOKING NUMBER: 447488 7285 $PHULFD¶V0XVLF&LWLHVfeaturing New Orleans,
Memphis & Nashville
DEPARTURE DATE: April 22, 2012 GROUP NAME: Auburn Senior Center
Prepaid Options
Simply check the space provided for the options you would like to purchase and we will include it in your tour documents.
Availability is limited and reservations are on a first come, first serve ba sis. Payment must be received no later than 15 days prior to
departure. Prices are subject to change.
Children under the age of 18 MUST be accompanied by an adult.
Name of Passenger:
Salutation:______ First Name:_______________________ Middle Initial:____ Last Name:______________________ Suffix:_____
(Mr., Mrs., Rev.) (Please print as it appears on drivers license) (Jr., Sr.)
(Please submit a separate form for each Passenger.)
3 Option Price Per Person
Jazz Brunch and the World War II Museum $75.00 USD
Memphis Music History Tour with Dinner $60.00 USD
Please make checks payable
to Collette Vacations and
send to:
Collette Vacations
Attn: Accounts Receivable
162 Middle Street
Pawtucket
RI, 02860
Fax: 1-401-727-9014
RES.A
AGENDA BILL APPROVAL FORM
Agenda Subject:
Resolution No. 4714
Date:
July 26, 2011
Department:
Public Works
Attachments:
Resolution
Exhibits
Budget Impact:
$0
Administrative Recommendation:
City Council adopt Resolution No. 4714.
Background Summary:
Resolution No. 4714 completes the dedication of various property acquired for the M
Street Underpass Project as Right-of-Way. Due to the significant amount of properties
that required total taking, the properties were acquired using standard Warranty Deeds
which conveyed the properties as City owned property.
Dedication as Right-of-Way is the final step in the acquisition process. These areas will
be utilized for public streets and utilities.
O4.9.1 C201A
Reviewed by Council Committees:
Finance, Public Works
Councilmember:Wagner Staff:Dowdy
Meeting Date:August 1, 2011 Item Number:RES.B
AUBURN * MORE THAN YOU IMAGINEDRES.B
RESOLUTION NO 4714
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF AUBURN VNASHINGTON DEDICATING
PROPERTY ACQUIRED BY THE CITY OF AUBURN
FOR THE M STREETUNDERPASS PROJECT AS
RIGHTOFWAY
WHEREAS the City Council has previously reviewed and approved
Resolution No 4603 that authorized the Mayor to negotiate and execute
documents required to acquire property and relocate inhabitants for C201A M
Street SE Underpass Project and
WHEREAS the Cityhas acquired property for Project C201A and
WHEREAS notwithstanding andor in addition to the language of the
deeds received from property owners the acquired properties were acquired for
and intended to be utilized as right of way for public street and utility purposes
and
WHEREAS to clarify said intended public street and utility purposes it is
appropriate to specify the use by rightofwayutility dedications
NOW THEREFORE THE CITY COUNCIL OF THE CITY OF AUBURN
KING COUNTY WASHINGTON HEREBY RESOLVES as follows
Section 1 The Mayor is authorized to execute and record with the
offices of the King County Recorder this Resolution andor any other documents
dedicating properties acquired in connection Project C201A the M Street SE
Resolution No 4714
July 21 2011
Page 1 of 2
RES.B
Underpass Project for righf of way public street and public utility purposes
For the purposes hereof such dedication shall include the parcels described in
Exhibits A1 through A14 attached hereto and incorporated herein
Section 2 Upon passage and approval of this Resolution the Mayor
is hereby authorized to record this resolution with King County
Section 3 The Mayor is hereby authorized to implement such other
administrative procedures as may be necessary to carry out the directives of
this legislation
Section 4 This Resolufion shall be in full fotce and effect upon
passage and signatures hereon
Dated and Signed this day of 2011
CITY OF AUBURN
PETER B LEWIS
MAYOR
ATTEST
Danielle E Daskam Cify Clerk
APPROVED AS TO FORM
Daniel B Heid City Attorney
Resolution No 4714
July 21 2011
Page 2 of 2
RES.B
RES.B
RES.B
RES.B
RES.B
RES.B
RES.B
RES.B
RES.B
RES.B
RES.B
RES.B
RES.B
RES.B
RES.B
RES.B
RES.B
RES.B
RES.B
RES.B
RES.B
RES.B
RES.B
RES.B
RES.B
RES.B
RES.B
RES.B
RES.B
RES.B
RES.B
AGENDA BILL APPROVAL FORM
Agenda Subject:
Resolution No. 4730
Date:
July 26, 2011
Department:
Planning and Development
Attachments:
Resolution No. 4730
Resolution Exhibits
Budget Impact:
$0
Administrative Recommendation:
City Council adopt Resolution No. 4730.
Background Summary:
The City of Auburn has been providing building plan review and inspection services to the City
of Algona since 2005. Recently, Auburn began providing information services to the City of
Algona. The City of Algona has requested that Auburn also supply planning services and
advisory code enforcement services; building services would continue to be provided as we
currently do. The planning services entail current and long range planning such as project
review and comprehensive plan amendments as well as providing a planner to be physically
located at the City of Algona city hall two days a week, four hours each day. The City of Auburn
will be compensated for providing these services as outlined in Exhibit C of the Interlocal
Agreement.
The proposed Interlocal Agreement was presented to the Algona City Council at their June 28,
2011 regular meeting and Resolution No. 1028-11 was passed at their July 12, 2011 regular
meeting.
The Planning and Community Development Committee reviewed the interlocal agreement at
their July 25, 2011 meeting and recommended approval of Resolution No. 4730 to the full City
Council.
A3.16.7
Reviewed by Council Committees:
Finance, Planning And Community Development Other: Legal
Councilmember:Norman Staff:Snyder
Meeting Date:August 1, 2011 Item Number:RES.C
AUBURN * MORE THAN YOU IMAGINEDRES.C
RESOLUTION NO 4 7 30
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF AUBURN WASHINGTON AUTHORIZING
THE MAYOR AND CITY CLERK TO EXECUTE AN
AGREEMENT FOR BUILDING PLANNING AND
CODE ENFORCEMENT SERVICES WITH THE CITY
OF ALGONA
WHEREAS the City of Auburn is engaged in various municipal functions
including buildingservices planning services and code enforcement services
and
WHEREAS the City of Auburn has a business relationship with the City of
Algona and has entered into contracts with the City of Algonato provide building
and plan review services and information services and
WHEREAS the City of Auburn will be compensated for providing these
services and
WHEREAS the Algona City Council passed Resolution no 102811 at
their July 12 2011 meeting authorizing the Algona Mayor and City Clerk to
execute an agreement with the City of Auburn
NOW THEREFORE THE CITY COUNCIL OF THE CITY OF ALGONA
WASHINGTON HEREBY RESOLVES as follows
Section 1 That the Mayor and the City Cleck are authorized to execute
an agreement in substantial conformity withthe agreement attached hereto
marked as Exhibit A and incorporated herein by this reference
Section 2 That the Mayor is authorized to implement such administrative
procedures as may be necessary to carry out the directives of this legislation
Resolution No 4730
July 18 2011
Page 1
RES.C
Section 3 That this Resolution shail take effect and be in full force
upon passage and signatures hereon
Dated and Signed this day of 20
CITY OF AUBURN
PETER B LEVNIS
MAYOR
ATTEST
Danielle E Daskam
City Clerk
APPR V D AS TO FORM
Daniel B Heid
City Attorney
ResolutionNa 4730
July 18 2011
Page 2
RES.C
Exhibit A to Resolution No 4730
AGREEMENT FOR BUtLDWG PLANNING AND
CODE INTERPRETATION SERVICES
BETWEEN THE CITIES OF AUBURN AND ALGONA
THIS AGREEMENT is enteredbetween the Cities of Auburn and Aigona on
the date signed below
1
RECITALS
11 The CIty of Auburn Auburn and the City of Algona Atgona are
each municipal corporations of the State of Washtngton organized and operating
under the Optionat Municipat Code title 35A RCW
12 Algona is in need of building ptan review buildtng inspection
services pannfng secvices including current and fong range planning and code
interpretation
13 The Cities entered into an agreement on February 7 2004 under
which Auburn provided building inspection services to Atgona and the Cities
wish to expand the scope of that agreement
14 Auburn employs fufitime Building Inspectors Plan Reviewers and
Planners and has the capacity to make these services avaiiable to Algona on a
Contract basis
15 The Interlocal Cooperation Act chapter 3934 RCW and the State
Buitding Code Act chapter 1927 both authorize Auburn and Atgona to contract
for the provision of building servtces planning servlces and code enforcement
NOW THEREFORE in consideration of the mutual undertakings set forth
below it is agreed asfollows
RES.C
i
AGREEMENT
21 Scope of Services Auburn shail supply building inspection plan
rev9ew and other planning services to Algona as provided for in Exhibit A 7he
Services shall not include any determinations retating to water or sewer
availability or stormwater service or any other matters not listed hereln which
shalt at ail times be the sote responsibility of Algona Additionally Aubarns City
Attorneys office will not provide advisory services under this conract This is a
nonexclusive Agreement and Algona may seek simitar services Trom private
consultants other jurisdictions or use its own employees
22 Standard of Services Auburns staff that wiil be providing the
Services to Algona shall competently and courteousfy perform the Services in
accordance with the yarious codes published by the International Code Council
the International Association of Plumbtng and Mechanical Officials Washington
State Growth Management Act State Environmental Policy Act Shoreline
Management Act and shaI comply with aii federat state and local statutes rules
and ordinances as adopted by Afgona applicable fo the performance of such
services
23 Reauests for Services
231 Ptan Review Land Use Appiicationsand Building inspections
Algona shall notify Auburn not later than 430 pm of the day prior to the day the
Services areto be performed Auburn shali notify Algona not later than 830 am
of the day following the request ifAuburn does not have personnel available and
RES.C
i
the Cities shall estabiish a mutualiyagreeable time for Auburn to perform the
requested task
232 LongRange Planning Services Algonas Mayor or desjgnee will
request langrange planning services Timelines for these services will be
mutuafy agreed upon by the Cities Upon request by Algonas Mayor or
designee Auburn wiil aso provide recommendations to the Algona Mayor on the
Citys planning services program on a schedufe to be mutualiy agreed upon
233 Code Interpretation Auburn shall provide Code Interpretation
services provided upon request by the Mayor ar authorized designee
24 Performance of Services When Services have been requested and
Auburn is able to perform the Services the Auburn sfaff persons shall be
present in Algona as needed to accomplish the work specified to the extent
practicable during reguar business hours defined as between 800 am and 500
pm Monday through Friday Work outside of normat business hours shall be
onty as authorized by the Atgona Mayor with the approval of the Auburn Planning
and Development Director Auburn staff may also provide interpretation or other
services by telephone or at other work tocations as mutually agreed by the
Ctties
25 Compensation Atgona shal pay Auburn at the rates specifed in
Exhibit C Compensation Schedute Auburn shaH invoice Agona monthiy for all
money due under this Agreement and Algona shall pay such invoices within
thirty 30 business days in the event that Services are authorized to be
performed outside of normal business hours causing Auburn to incur overtime
RES.C
cosfis the hourly rate for such Services outside normal business hours shall be
seventyfive dollars 75A0 per hour M the event that workioads prohibit the
use of City of Auburn employees for the Services the CIty of Algona wilt be
responsible for securing other parties to perform such work and will be solely
responsible for afi cosfs incurred by use of such third parties
26 Ownership and Use of Documents All documents drawings
specifications and other maferials produced by the Auburn staff persona in
performance of the Servicesshati be and remain the property of Algona AIf
documents created to document the Auburn staff persons time shall be the
property of Auburn provided Auburn shall provide coptes to Algona as back up
for each manthly invoice
27 Status of Auburn Staff Personts The Auburn sfaff person or
persons performing Services under his Agreement shall be and remain the
employees of Auburn for all purposes and shafl not be an employee of Atgona
Algonas sole obligation with respect to compensaion shall be to pay Auburn the
hourly rates provided above Auburn shatl be solely responsible for paying ifs
employees any and all salaries and benefts withhoding any tax or other
required deduction and paying any state industrial insurance workers
compensation insurance premiums retiremenf contributions and taxes due by
virtue of the employees empfoymenf by Auburn The Auburn saff persons
primary responsibifity shalt be to Auburn Performance of Services under this
Agreement is subject to the Auburn staff persons availability after performing
normal duties in Auburn
RES.C
I
I
28 indemnification Algona agrees to indemnify and hold harmless i
Auburn its officers and employees from any claims of third partiss as a resutt of
services provided pursuant to this Agreement Agona and Auburn each agree to
hold the other harmless from any and ail negligent acts errors or omissions
each hofding the other harmless from any and all claims arising from such
negligent acts errors or omissons and including iro such hold harmless
agreement to appear and defend or pay any judgment properly entered upon
determination of negligence error act or omission
29 insurance
291 Algona shall maintain in full force throughout the duration of
this Agreement comprehensive general liability insurance with a minmum
coverage of 1000000 per occurrencelaggregate for personal injury and property
i
damage This requirement shall be deemed satisfied by eyidence of Agonas
membership in a municipal selflnsurance pool including evidence of fimits of
coverages exclusions and limifs of liability satisfactory to Auburn
292 Auburn shall maintain in fult force throughout the duration of
this Agreemenf comprehensive generaf liability lnsurance with a minimum
coverage of 1000000 per occu rren ceagg re gate for personal injury and property
clamage This requirement sha11 be deemed satisfied by evidence ofiAuburns
membership in a municipal self insurance pool including evidence of limits of
coverages excfusions and limits of fiability satisfactory to Algona
210 Termination
RES.C
2101 This Agresment may be terminated by either party for its
convenience upon giving thlrty 30 days written notice to the other Auburn
agrees to seethrough to compietion any projects excluding single family
residences under construction under production or in review at the time of the
notice of termina4ionif in Algonas estimation termination of the Services with
respect to such project wouid cause Algona undue hardship or expasure a
fiability
2102 This Agreement may be terminated by either party for any
defautt in performance of this Agreement on written notice of intention to
terminate n the event of such notice the Mayors of the parties shall meet
immedfately to determine whether they agree that a default exists and if so
whether it is subject to any remediai action Algona shall have the sole discretion
to determine whether the performance of any Aaburn staff persons meets its
stancfards of competence in performance of Service under this Agceemen and
shall have the authority to immediately suspend the Auburn staff persons from
the performance of duties if it determines the Auburn staff persons has
materialfy failed to meet such standards of competenca provided the Auburn
Planning and Development Director shail be notifled immediateiy in such event
211 Discrimination Prohibifed Neither party shalf discriminate against
any employee applicant for employment or any person seeking services under
this Agreement on the basis of race color reiigion creed sex age national
origin marital status or the presence of any sensory mentat orphysical
handicap
RES.C
i
212 iVo Assianment or Subcontracting Auburn shail not assign or
subcontract any portion of the Ssrvices under this Agreement without the prtor
written consent of Aigona
213 Entire Agreement This Agreement supersedes and replaces fhe
Agreement between the Cities dated February 7 2004 itcontains the entire
understanding ofthe parties and no otheragreements oral or otherwise
regarding the subject matter of this Agreement exist Thls Agreement may only
be amended in writing slgned by both parties
214 Notices Any notices alowed or required under this Agreement shall
be given as foltows
To
Mayor Peter Lewis Mayor David Hill
City of Auburn 402 Warde St
25 Main St Algona WA 98001
Auburn WA 90014898
Wih copy ta
Pianning and Development Director
City of Auburn
25 Main St
Auburn WA 98001
Requests for tasks to be performed may be made by phone or elsctronic
mail Telephonic requests should be memorialized by the Cities as soon as
practicable
215 Applicable LawVenue and AttornevsFees This Agreement shall
be governed by and construed in accordance with the laws of the State of
Washington In the event of any sut arbitration or other proceeding instituted to
enforce any term of this Agreement the venue shall be King County Washington
RES.C
and the substantially prevailing party shall beentitted in additiono any other
relief to an award of attorneys fees and costs ofsuit
CITY 4F AUBURN C1TY OF ALGONA
David HiII MayorPeterBLewisMayor
Date Date
Attest Attestc
Da nielle Daskam D na 4uinn
City Clerk City Clerk
Date Date 7
Approved as to form Approved as to form
Daniel B Heid Kari Sand
City Attorney City ttor ey
DateDte
RES.C
i
i
Exhibit A
Scope ofServices
A Bu9lding Services
Building Services will be provided by the Auburn as foilows
Plan review of building ptumbing mechanical and demolition permifs
Building inspection senrices
Correspondence related to plan review and inspection service
All correspondence addressed to appiicants shall be on City of Algona
letterhead but signed by the Aubum sfiaff persons responsible for the
project review
B Pfanning Services
Planning Services will be provided by Auburn as foftows
Review of land use appfications that are filed with Algona
e Review of building permits
Atl corcespondence addressed to applicanfs shatl be on Ciy of Algona
letterhead but signed by ttie Auburn staff persons responsible for the
project reView
Long Range Planning including comprehensive plan map and text
amendments city code text arnendments regionalcoordination such as
Countywide Planning Policies
Auburn staff persons thatwilF be at Atgona City Hai two days a week for a
maximum of four haurs each day Date and times witl be mutaally agreed
by Auburn and Algona
Auburn staff persons attendance at the Algona Planning Commission
meetings and City Councit meetings as requested by Algona
C Code Interpretation Services
Code Interpretation Servtces wtU be provided by the City of Auburn as follows
Auburn staff will provide interpretation of the meaning of Algona City
codes This inctudes the identification of appropriate and required code
enforcernent actions but shall not include the indirec or direct
performance of code enforcement duties for or on behalf of Algona
D Administrative Services
Auburn staff wiil provide required record keeping services for work
performed on Aigonas behalf Official copies of records will be Iocated
in Algona in accordance wlth Atgona and other appllcable policies
RES.C
Exhibit B
Performance of Services
Auburns ResponsibiEities
Auburn will provide a planner to be present at the Algona Gity Hail twa 2
days per week for a maximum for four 4 hours The day and time of the
week will be mutually agreed upon between Auburn and Algona
Auburn staff persons shall maintain an accurate record of time spent in
performance of the Services by project pursuanf to the agreement
m Auburn staff persons witl review devetopment review applications in a
timely fashion meeting the City of Algona code required timeframes
Alqonas Responsibilitv
o Algona wilt provide appropriate desk space including a computer and
phone for the staff persons that wili be performing the Services
1Nhen development review applications eg butlding permits Eand use
applicafions are submitted to Atgona Algona city staff shatl coordinate
with the Auburn staft person for review of those applications wlthin two 2
days ofi submittal
Aigona shall designate one staff person to coordinate development review
o Algona shail provide a current city code comprehensive plan and zoning
map for Auburn staff persons
Other
Auburn is not responsible forthe colectionor enforcement of applicatian
fees as established byAlgona
Auburn shatl riot usetts permitting system for the processing of permit and
project applications submitted to the Algona
Auburn staff wili communicate with customers eg appl9cants applicant
representatives citizens or other interested parties as foflows
1 Communications wrltten or verba that pertain to active permit and
land use appltcations
2 Requests sent by the City of Agona for response refated to zoning
permits and usef critica areas and building code questions
Auburn staff will not communicate with customers if the requests do not
relate to the items outlined in the third bullefi point unless Auburn receives
prior written authorization from the Algona Mayor
RES.C
i
Exhibit C
Cost of Services
Support Services Rate for Services
Planner 5200 er hour
Builciin lns ectorlPlan Reviewer 5200 er hour
Administrative Su ort 3400er hour
Ofher Directllndirecf Expenses eg Cost of Service or Production
milea e co in
Resolution 102811
RES.C
RESOLUTION NO 102811
A RESOiUTION OF THE ClTY COUNCIL OF THE CITY
OF ALGONA WASHINGTON AUTHORIZING THE
MAYOR AND CITY CLERK TO EXECUTE AN
AGREEMENT fOR BUILDING PLANNING AND CODE
ENFORCEMENT SERVICES WITH THE CITY OF
AUBURN
WHEREAS the City of Algona is in need of building services planning services
and code enforcement services and the City of Auburn has the qualifications and
capacity o provide these services to the City of Algona and
WHEREAS the City of Aubum is engaged in various municipal functions
including building services planning servces and code enforcement services and
WHEREAS the City of Auburn has a business relationship with the City of
Algona and has enteredinto contracts with the City of Algona to provide building and
plan review setvices and
WHEREAS the City wili be compensated for providing these services
NOW THEREFORE THE CITY COUNCIL OF THE C1TY OF ALGONA
WASHlNGTON HEREBY RESOLVES as follows
Section 1 That the Mayor and ths City Clerk are authorrzed to execute an
agreement in substantial confarmity with the agreement attached hereto marked as
Exhibit A and incorporated herein by this reference
Section 2 That the Mayor is authatized to implement such administrative
procedures as rnay be necessary to carry aut the directives of this fegislation
Section 3 That this Resolution shatl take effect and be in ful force upon
passage and signatures hereon
RES.C
Dated and signed this 12th day of July 2019
CITY OF ALGONA
D VID E HILL MAYOR
ATTEST
151ANA QUINN MC
CITY ADMINISTRATORCLERK TREASURER
RES.C
AGENDA BILL APPROVAL FORM
Agenda Subject:
Resolution No. 4732
Date:
July 26, 2011
Department:
Public Works
Attachments:
Resolution No. 4732
Budget Status Sheet
Vicinity Map
Budget Impact:
$0
Administrative Recommendation:
City Council adopt Resolution No. 4732.
Background Summary:
Resolution 4732 would grant the Mayor the authority to award and execute Public Works
Contract Number 11-11 for Project CP0916 - West Valley Highway Improvements and
would avoid delaying the construction start by 2 weeks to wait for the next City Council
meeting after bids are opened on August 4, 2011. Due to the delayed issuance of a US
Corps of Engineers permit, delaying construction by 2 weeks would increase the likelihood
of construction delays and an extended duration of the road closure due to poor weather
conditions.
The total anticipated project costs are $3,807,545. The total project budget is $3,873,237,
of which $2,284,527 is funded by a State Transportation Improvement Board (TIB) safety
grant, $800,000 is funded by bond proceeds from the 432 Storm Utility Fund, $705,000 is
funded from the 102 Arterial Street Fund, and $83,710 is funded from the 124 Traffic
Mitigation Fund. An estimated pre-bid project contingency of $65,692 is in the 102 Arterial
Street Fund.
O4.9.1 CP0916
Reviewed by Council Committees:
Finance, Public Works
Councilmember:Wagner Staff:Dowdy
Meeting Date:August 1, 2011 Item Number:RES.D
AUBURN * MORE THAN YOU IMAGINEDRES.D
RESOLUTION NO 4732
A RESOLUTION OF THECITY COUNCIL OF THE CITY OF
AUBURN WASHINGTON AUTHORIZING THE MAYOR TO AWARD
AND EXECUTE AN AGREEMENT WITH THE LOWEST
RESPONSIBLE BIDDER FOR CONSTRUCTION OF PUBLIC
WORKS CONTRACT NUMBER 1111 FOR PROJECT CP0916
WESTVALLEY HIGHWAY IMPROVEMENTS
WHEREAS the City Council of the City of Aubum has approved a project to
design and construct improvements to West Valley Highway befinreen West Main
Sfreet and State Route 18 and
WHEREAS the project is funded by a Washington State Transportation
Improvement Board TIB grant and City funds and
WHEREAS a project Bid Opening for theconsfruction of the roadway will take
place on August 4 2011 and
WHEREAS waiting to award the construction contract until the next regularly
scheduled meeting would result in a two week delay of the construction start date and
WHEREAS a two week delay would increase the likelihood of construction
delays and an extended duration road closure due to poor weather conditions and
WHERERS the City of Auburn Public Works Department will assess the bids
received and identify the Lowest Responsible Bidder and
WHEREAS it is in the public interest to award and execute Public Works
Construction Contract 1111 with all expediency to take advantage of the remaining
construction season
Resolution No 4732
July 192011
Page 1 of 3
RES.D
NOW THEREFORE THE CITY COUNCIL OF THE CITY OF AUBURN KING
COUNTY WASHINGTON HEREBY RESOLVES as follows
Section 1 The Mayor of the City of Aubum is hereby authorized to review
bids award and execute an Agreement befinreen the City of Aubum and the Lowest
Responsible Bidder for Project Number CP0916 Public Works Contract Number 11
11 West Valley Highway Improvements which agreement shall conform with the Bid
Documents provided that the bid amount does not exceed the project budget
Section 2 The Mayor is hereby authorized to implement such
administrative procedures as may be necessary to carry out the directives of this
legislation
Section 3 This resolution shall be in full force and effect upon passage and
signafures hereon
Dated and Signed this day of 2011
CITY OF AUBURN
PETER B LEWIS
MAYOR
ATTEST
Danielle E Daskam City Clerk
ResolutionNo 4732
July 19 2011
Page 2 of 3
RES.D
APPROVED RS TO FORM
Daniel B Heid City Attomey
Resolution No 4732
July 19 2011
Page 3 of 3
RES.D
Project No: CP0916
Project Manager: Jacob Sweeting Date: July 21, 2011
Consultant Agreement
Initiation Date: January 17, 2008 Permision to Advertise
Advertisement Date: July 5, 2011 Contract Award
Award Date: ___________ Change Order Approval
Contract Final Acceptance
Funding
Prior Years
(Actual)2011 2012
Future
Years Total
102 Fund - Unrestricted Street Revenue 55,000 55,000
102 Fund - TIB Grant 175,8182,108,709 2,284,527
102 Fund - Traffic Impact Fees 555,000 555,000
124 Fund - Traffic Mitigation Fund83,710 83,710
432 Fund - Storm Utility Fund 800,000 800,000
102 Fund - from REET2 (Budget Amendment #1)33,50261,498 95,000
Total293,0303,580,207003,873,237
Activity
Prior Years
(Actual)2011 2012
Future
Years Total
Design Engineering (Consultant)261,320313,680 575,000
Design Engineering (City)31,71026,000 57,710
Right of Way 5,577 5,577
Construction Estimate 2,764,780 2,764,780
Authorized Contingency (10%)276,478 276,478
Advanced Sign Procurement 3,000 3,000
Construction Engineering 125,000 125,000
Total293,0303,514,515003,807,545
BUDGET STATUS SHEET
The "Future Years" column indicates the projected amount to be requested in future budgets.
Funds Budgeted (Funds Available)
Estimated Costs (Funds Needed)
Prior Years
(Actual)2011 2012
Future
Years Total
*102 Funds Budgeted ( )(209,320)(2,780,207)00(2,989,527)
102 Funds Needed 209,3202,714,515002,923,835
*102 Fund Project Contingency ( )0(65,692)00(65,692)
102 Funds Required 00000
Prior Years
(Actual)2011 2012
Future
Years Total
*124 Funds Budgeted ( )(83,710)000(83,710)
124 Funds Needed 83,71000083,710
*124 Fund Project Contingency ( )00000
124 Funds Required 00000
Prior Years
(Actual)2011 2012
Future
Years Total
*432 Funds Budgeted ( )0(800,000)00(800,000)
432 Funds Needed 0800,00000800,000
*432 Fund Project Contingency ( )00000
432 Funds Required 00000
* ( # ) in the Budget Status Sections indicates Money the City has available.
124 Traffic Mitigation Funds Budget Status
432 Storm Budget Status
102 Arterial Street Budget Status
H:\PW COMMITTEE\Agenda Bills and Attachments\08-01-11\Resolution B 4732\WVH-BudgetStatusSheet.xlsx
7/21/2011 12:26 PM 1 of 1RES.D
RES.D
AGENDA BILL APPROVAL FORM
Agenda Subject:
Resolution No. 4735
Date:
July 26, 2011
Department:
Public Works
Attachments:
Resolution No. 4735
Exhibit 1
Budget Impact:
$0
Administrative Recommendation:
City Council adopt Resolution No. 4735.
Background Summary:
Resolution No. 4735 authorizes the Mayor to negotiate and execute an agreement with
the Muckleshoot Indian Tribe (MIT) to design and construct improvements to the Auburn
Way South Corridor, between Fir Street SE and Hemlock Street SE
The Muckleshoot Indian Tribe will provide matching funds equal to $606,600 for the
$2,426,400 Washington State Transportation Improvement Board (TIB) grant.
O4.9.1, F5.2.15
Reviewed by Council Committees:
Finance, Public Works
Councilmember:Wagner Staff:Dowdy
Meeting Date:August 1, 2011 Item Number:RES.E
AUBURN * MORE THAN YOU IMAGINEDRES.E
RESOLUTION NO 4735
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
AUBURN WASHINGTON AUTHORIZING THE MAYOR AND
CITY CLERK TO NEGOTIATE AND EXECUTE A NINTERLOCAL
AGREEMENT WITH THE MUCKLESHOOT INDIAN TRIBE TO
DESIGN AND CONSTRUCT IMPROVEMENTS TO TH E AUBURN
WAY SOUTH CORRIDOR BETWEEN FIR STREET SE AND
HEMLOCK STREET SE
WHEREAS both the City and the Muckleshoot Indian Tribe MIT share a
common community interest in providing new corridor improvements on Aubum
Way South befinreen Fir Street SE and Hemlock Street SE and
WHEREAS the Washington State Transportation Improvement Board
TIB is interested inworking with the communities of Aubum and the MIT to
help provide thecocridor improvements and
WHEREAS the need for corridor improvements on Aubum Way South is
recognized in Auburns adopted Transportation mprovement Program and
WHEREAS the MIT has requested that Auburn assume lead agency
responsibility for the design property acquisition and construction of the
Project and
WHEREAS the Muckleshoot Indian Tribe and the City of Aubum are
authorized to enter into this Agreement under the authority of their respective
enabling legislation and underthe authority of Chapter 3934 RCW the
Interlocal Cooperation Act and
Resolution No 4735
July 25 2011
Page 1 of 3
RES.E
WHEREAS should the Bureau of Indian Affairs make a determination
that Title 25 Section 81 of the US Code applies to this Agreement MIT will
work with the City and the Bureau of Indian Affairs to obtain any necessary
approvals
NOW THEREFORE THE CITY COUNCIL OF THE CITY OF AUBURN
WASHINGTON HEREBY RESOLVES as follows
ection 1 The City of Auburn will administer any funds that may be
awarded to the City for the purpose of the corridor improvement
Section 2 The City of Auburn will be lead agency for the project
Section 3 The Mayor is hereby authorized to negotiate and execute
an inferlocal agreement with the Muckleshoot Indian Tribe in substantial
conformity with the agreement attached hereto marked as Exhibit 1 and
incorporated herein by this reference and to implement such other
administrative procedures as may be necessary to carry out the directives of
this legislation
Section 4 That this Resolution shall take effect andbe in full force
upon passage and signatures hereon
Dated and Signed this day of 2011
CITY OF AUBURN
PETER B LEWIS MAYOR
Resolution No 4735
July 25 2011
Page 2 of 3
RES.E
ATTEST
Danielle E Daskam
City Clerk
APPROVED AS TO FORM
C Daniel B Heid
City Attomey
Resolution No 4735
July 25 2011
Page 3 of 3
RES.E
Exhibit 1
Resolution No. 4735
Page 1 of 1
AGREEMENT BETWEEN THE MUCKLESHOOT INDIAN TRIBE AND THE CITY
OF AUBURN FOR DESIGN AND CONSTRUCTION OF PROJECT NO. CPXXXX,
AUBURN WAY SOUTH CORRIDOR IMPROVEMENTS, FIR STREET SE TO
HEMLOCK STREET SE
This Agreement is made and entered into in King County, Washington, between the City
of Auburn, a municipal corporation under the laws of the State of Washington,
hereinafter referred to as the “City”, and the Muckleshoot Indian Tribe, a federally
recognized Indian Tribe located on the Muckleshoot Indian Reservation, hereinafter
referred to as the “MIT”.
WITNESSETH:
WHEREAS, the need for corridor improvements on Auburn Way South is
recognized in the City’s adopted Transportation Improvement Program; and,
WHEREAS, the Muckleshoot Tribe owns property located along Auburn Way
South; and,
WHEREAS, both the City and the MIT share a common community interest in
providing new corridor improvements on Auburn Way South between Fir Street SE and
Hemlock Street SE; and,
WHEREAS, the Washington State Transportation Improvement Board (TIB) is
interested in working with the communities of Auburn and the MIT to help provide
corridor improvements; and,
WHEREAS, on September 10, 2010, the MIT approved Resolution No. 10-233,
authorizing the MIT to sign a joint grant application with the City and to agree to
participate by providing 20 percent matching funds equal to Six Hundred and Six
Thousand and Six Hundred Dollars ($606,600); and,
WHEREAS, on August 31, 2010, the City and the MIT submitted a joint grant
application to the TIB for the design and construction of corridor improvements along
Auburn Way South between Fir Street SE and Hemlock Street SE, including a five lane
section of roadway with sidewalks, lighting, transit and storm improvements and a new
traffic signal at Hemlock St SE; and,
WHEREAS, on November 19, 2010, the City was notified of award of a grant by
the Washington State Transportation Improvement Board (TIB) in the amount of Two
Million, Four Hundred and Twenty Six Thousand and Four Hundred Dollars
($2,426,400) for the TIB contribution to the Auburn Way South Corridor Improvements,
Fir Street SE to Hemlock Street SE Project; and,
Resolution No. 4735
July 25, 2011
Exhibit 1
Page 1 of 11
EXHIBIT 1
RES.E
Exhibit 1
Resolution No. 4735
Page 2 of 2
WHEREAS, the MIT agreed to contribute Six Hundred and Six Thousand Six
Hundred Dollars ($606,600) towards the construction of the Project; and,
WHEREAS, the MIT agreed to dedicate at no cost right-of-way from MIT
owned properties as identified in Exhibit C; and,
WHEREAS, the MIT agreed to execute at no cost right-of-entry and construction
agreements from MIT owned properties as identified in Exhibit C; and,
WHEREAS, the City and the MIT are entering into this Agreement, on a
government to government basis, with the intention of cooperatively and equitably
designing and constructing the Project; and,
WHEREAS, should the Bureau of Indian Affairs make a determination that 25
USC 81 applies to this Agreement, MIT will work with the City and the Bureau of Indian
Affairs to obtain any necessary approvals.
WHEREAS, the City shall secure such additional funds in excess of the TIB
grant and MIT contribution to assure completion of the Project.
NOW THEREFORE in consideration of their mutual covenants, conditions and
promises, THE PARTIES HERETO DO HEREBY AGREE as follows:
1. SCOPE OF WORK
1.1. Project Title: Auburn Way South Corridor Improvements, Fir Street SE to
Hemlock Street SE
1.2. Description: The Project includes design and construction of corridor
improvements on Auburn Way South, between Fir Street SE and Hemlock Street
SE. The Project includes a five lane section of roadway with sidewalks, lighting,
transit and storm improvements and a new traffic signal at Hemlock Street SE.
The schematic five lane roadway cross section is illustrated in Exhibit B. The
design and location of the sidewalk may vary from what is illustrated in Exhibit
B, although the sidewalk width will remain a minimum of 10 feet wide. Right of
ways necessary for the project to be dedicated by the MIT are identified in
Exhibit C. MIT may propose alternative designs for sidewalks along its property
within the Project area and those alternative designs shall be incorporated into
the Project unless they affect roadway or sidewalk width. Should
implementation of MIT’s proposals add to the Project costs the MIT shall cover
those additional costs.
1.3. Schedule: The preliminary Project schedule has design work occuring in 2011
and 2012, right of way acquisition in 2012, advertisement in early 2013, with
construction starting in the Spring of 2013. Construction completion is
anticipated to be complete in the 4th Quarter of 2013.
Resolution No. 4735
July 25, 2011
Exhibit 1
Page 2 of 11RES.E
Exhibit 1
Resolution No. 4735
Page 3 of 3
2. TERMS AND CONDITIONS
2.1. Lead Agency: The City shall be the lead agency and shall be responsible for
obtaining all necessary permits and/or agreements and for accomplishing all
aspects of the Scope of Work set out in paragraph 1 above. The City shall be the
contracting agent responsible for managing contracts with design and
construction professionals.
2.2. Design: The City shall remain responsible for the proper design of the Project.
MIT shall have the opportunity, but not the duty, to review contract plans and
special provisions prior to the time that such documents are considered final by
the City and prior to the time that such documents are signed by the City. The
MIT shall provide its comments, within fifteen (15) calendar days of the date that
the documents are submitted for MIT review.
MIT shall convey the rights-of-way identified in Exhibit C and now owned by
the MIT to the City no later than the date of approval of contract plans and
special provisions.
MIT shall execute rights-of-entry and construction agreements for properties
identified in Exhibit C and now owned by the MIT to the City no later than the
notice to proceed date for the construction contract.
The MIT agrees to meet with the Federal Aviation Administration (FAA) as
required during design regarding the FAA dedicating right of way needed for the
Project.
2.3. Construction: The City shall be responsible for the actual construction of the
Project, and assuring that construction of the Project is completed pursuant to the
contract terms and consistent with the terms of this Agreement. The City may,
without MIT prior concurrence, approve construction contracts and changes
thereof.
3. COST REIMBURSEMENT AND FUNDING
3.1. Project Costs and Responsibilities: The responsibility for paying all costs
associated with the Project shall be with the City. The MIT agrees to contribute
Six Hundred and Six Thousand and Six Hundred Dollars ($606,600) toward the
design, right-of-way acquisition (excluding MIT properties), and construction of
the Project.
For purposes of this Agreement, the MIT and City have agreed upon a plan for
the corridor improvements to Auburn Way South between Fir Street SE and
Hemlock Street SE, to meet the needs of both the City and MIT. Only costs
directly attributable to the Auburn Way South Corridor Improvements, Fir Street
Resolution No. 4735
July 25, 2011
Exhibit 1
Page 3 of 11RES.E
Exhibit 1
Resolution No. 4735
Page 4 of 4
SE to Hemlock Street SE Project shall be considered as Project Costs. Project
Costs include, but are not limited to, the following: design engineering, right-of-
way acquisition, construction, permitting, inspection, contract administration
services, and other cost items agreed to by the parties. Project Costs shall
include costs incurred by the City prior to execution of this Agreement, but after
execution of the TIB Fuel Tax Grant Distribution Agreement.
The MIT shall not be liable for any Project Costs in excess of the agreed upon
MIT contribution of Six Hundred and Six Thousand and Six Hundred Dollars
($606,600).
3.2. Invoicing and Fund Distribution: Upon notification by the City that the City has
committed funds to meet its payment obligations under this Agreement, the MIT
shall deposit its share of the project costs ($606,600)into a bank account that
Auburn can draw from to pay for work related to the project. The parties agree
that costs incurred for the project will be paid proportionally by MIT and City as
the costs are incurred, except as otherwise set out in this Agreement. Once funds
are deposited into this account they will be unavailable for MIT until project
completion or if the project is terminated early, upon termination. The account
will earn interest for the MIT.
To the extent that the MIT has provided construction funds that remain
unexpended when the project is completed or upon termination if terminated
early with funds remaining in the MIT’s account, those funds, with accrued
interest, shall be refunded to the MIT. At the completion of the project or
termination of this Agreement the City will provide a final accounting of the
funds expended.
4. INDEMNIFICATION
The City shall indemnify and hold the MIT and its agents, employees, and/or officers,
harmless from and shall process and defend at its own expense any and all claims,
demands, suits, at law or equity, actions, penalties, losses, damages, or costs, of
whatsoever kind or nature, brought against the MIT arising out of, in connection with, or
incident to the execution of this Agreement and/or the City’s performance or failure to
perform any aspect of this Agreement or the construction of the Project; provided,
however, that if such claims are caused by or result from the concurrent negligence of
the MIT, its agents, employees, and/or officers, this indemnity provision shall be valid
and enforceable only to the extent of the negligence of the City; and provided further,
that nothing herein shall require the City to hold harmless or defend the MIT, its agents,
employees and/or officers from any claims arising from the sole negligence of the MIT,
its agents, employees, and/or officers. No liability shall attach to the MIT by reason of
entering into this Agreement except as expressly provided herein.
5. COMPLIANCE WITH REGULATIONS AND LAWS
Resolution No. 4735
July 25, 2011
Exhibit 1
Page 4 of 11
RES.E
Exhibit 1
Resolution No. 4735
Page 5 of 5
The parties shall comply with all applicable rules and regulations pertaining to them in
connection with the matters covered herein.
6. ASSIGNMENT
The parties shall not assign this Agreement or any interest, obligation or duty therein
without the express written consent fo the other party.
7. WAIVER OF SOVEREIGN IMMUNITY
MIT agrees to a limited waiver of sovereign immunity. The waiver is limited: (1) to actions
brought by the Parties to this Agreement (City and MIT); (2) for breach, termination,
enforcement of contract provisions, interpretation, validity thereof, including the
determination of the scope or applicability of this Agreement; (3) to the extent allowed by
law, for actual damages, that is, each Party waives the right to consequential or punitive
damages; (4) to determine applicable laws; and, (5) to all actions necessary to enforce
judgments entered with respect to the enforcement of this Agreement if not otherwise
prohibited by law. This limited waiver is available solely to claims by City and not by any
other entity, entities, or any individual or third party, not a Party to this Agreement. The
Tribe agrees not to invoke sovereign immunity as a defense up to the limits of the MITs
contributions under this Agreement.
MIT consents to the jurisdiction of the Washington State Superior Court in the event that
either Party deems it necessary to institute legal action or proceedings to enforce any right or
obligation under this Agreement; the Parties further agree that any such action or
proceedings shall be brought in the superior court situated in King County, Washington.
8. ATTORNEY’S FEES
If either party shall be required to bring any action to enforce any provision of this
Agreement, or shall be required to defend any action brought by the other party with
respect to this Agreement, and in the further event that one party shall substantially
prevail in such action, the losing party shall, in addition to all other payments required
therein, pay all of the prevailing party’s reasonable costs in connection with such action,
including such sums as the court or courts may adjudge reasonable as attorney’s fees in
trial court and in appellate courts.
9. NOTICES
All notices and payments hereunder may be delivered or mailed. If mailed, they shall be sent
to the following respective addresses:
Resolution No. 4735
July 25, 2011
Exhibit 1
Page 5 of 11
RES.E
Exhibit 1
Resolution No. 4735
Page 6 of 6
To the CITY: City of Auburn
Public Works Director
25 West Main Street
Auburn, WA 98001
253-931-3010
To the MIT: Muckleshoot Indian Tribe
Assistant Tribal Operations Manager
Community Development
39015 172nd Ave. S.E.
Auburn, WA 98092
253-876-3104
or to such other respective addresses as either party hereto may hereafter from time to time
designate in writing. All notices and payments mailed by regular post (including first class)
shall be deemed to have been given on the second business day following the date of
mailing, if properly mailed and addressed. Notices and payments sent by certified or
registered mail shall be deemed to have been given on the day next following the date of
mailing, if properly mailed and addressed. For all types of mail, the postmark affixed by the
United States Postal Service shall be conclusive evidence of the date of mailing.
10. NONDISCRIMINATION
The City for itself, its heirs, personal representatives, successors in interest, and assigns,
as part of the consideration hereof, does hereby covenant and agree that it will comply
with pertinent statues, Executive Orders and such rules as are promulgated to assure that
no person shall, on the grounds of race, creed, color, national origin, sexual orientation,
sex, age, or the presence of any sensory, mental or physical handicap be discriminated
against or receive discriminatory treatment by reason thereof.
11. MISCELLANEOUS
11.1. All of the covenants, conditions and agreements in this Agreement shall extend
to and bind the legal successors and assigns of the parties hereto.
11.2. This Agreement shall be deemed to be made and construed in accordance with the
laws of the State of Washington. Jurisdiction and venue for any action arising out
of this Agreement shall be in the county of Washington State in which the property
or project is located, and if not site specific, then in King County, Washington.
11.3. The captions in this Agreement are for convenience only and do not in any way
limit or amplify the provisions of this Agreement.
11.4. The duration of this Agreement shall be for the period of time it reasonably takes
for the performances by the parties as contemplated herein.
Resolution No. 4735
July 25, 2011
Exhibit 1
Page 6 of 11RES.E
Exhibit 1
Resolution No. 4735
Page 7 of 7
11.5. No separate legal entity is created hereby. The identity of the parties hereto is as
set forth hereinabove.
11.6. The performances of the duties of the parties provided hereby shall be done in
accordance with standard operating procedures and customary practices of the
parties.
11.7. Unless a joint oversight and administration board is created as provided herein, the
oversight and administration of the Agreement shall be by the respective named
representatives identified in Paragraph 9 hereof, or their designees.
11.8. No provision of this Agreement shall relieve either party of its obligations and or
responsibilities imposed by law.
11.9. If any term or provision of this Agreement or the application thereof to any person
or circumstance shall, to any extent, be held to be invalid or unenforceable by a
final decision of any court having jurisdiction on the matter, the remainder of this
Agreement or the application of such term or provision to persons or circumstances
other than those as to which it is held invalid or unenforceable shall not be affected
thereby and shall continue in full force and effect, unless such court determines that
such invalidity or unenforceability materially interferes with or defeats the
purposes hereof, at which time the City shall have the right to terminate the
Agreement.
11.10. This Agreement constitutes the entire agreement between the parties. There are
no terms, obligations, covenants or conditions other than those contained herein.
No modifications or amendments of this Agreement shall be valid or effective
unless evidenced by an agreement in writing signed by both parties.
11.11. Counterparts: This Agreement may be executed in multiple counterparts, each
of which shall be one and the same Agreement and shall become effective when
one or more counterparts have been signed by each of the parties and delivered
to the other party.
11.12. Copies of this Agreement shall be filed with the King County Auditor’s Office;
Provided that as an alternative, the Agreement may be listed by subject on the
City's web site or other electronically retrievable public source.
Resolution No. 4735
July 25, 2011
Exhibit 1
Page 7 of 11
RES.E
Exhibit 1
Resolution No. 4735
Page 8 of 8
IN WITNESS TO THE TERMS OF THIS AGREEMENT, the parties hereto have
executed this Agreement:
MUCKLESHOOT INDIAN TRIBE CITY OF AUBURN
___________________________ ___________________________
Chairperson Peter B. Lewis, Mayor
Muckleshoot Tribal Council
Date: ________________ Date: ________________
APPROVED AS TO FORM: APPROVED AS TO FORM:
____________________________ ____________________________
MIT Attorney Daniel B. Heid, City Attorney
Date: ___________________ Date: ___________________
ATTEST: ATTEST:
____________________________
Danielle Daskam, City Clerk
Date: ___________________
Resolution No. 4735
July 25, 2011
Exhibit 1
Page 8 of 11
RES.E
Resolution No. 4735
July 25, 2011
Exhibit 1
Page 9 of 11RES.E
Resolution No. 4735
July 25, 2011
Exhibit 1
Page 10 of 11RES.E
Resolution No. 4735
July 25, 2011
Exhibit 1
Page 11 of 11RES.E
AGENDA BILL APPROVAL FORM
Agenda Subject:
Resolution No. 4736
Date:
July 26, 2011
Department:
Public Works
Attachments:
Resolution No. 4736
Vicinity Map
Budget Impact:
$0
Administrative Recommendation:
City Council adopt Resolution No. 4736.
Background Summary:
The City and the Muckleshoot Indian Tribe (MIT) share a common community interest in
providing new corridor improvements on Auburn Way South between Fir Street SE and
Hemlock Street SE. The City in partnership with MIT was granted a Washington State
Transportation Improvement Board (TIB) grant in the amount of $2,426,400 for the design
and construction of improvements to the Auburn Way South corridor between Fir Street SE
and Hemlock Street SE, including a five lane section of roadway with sidewalks, lighting,
transit and storm improvements and a traffic signal at Hemlock Street SE.
This grant has a 20% matching requirement, equal to $606,600, which will be contributed
by the MIT.
Resolution No. 4736 authorizes the Mayor to accept a grant from the Washington State
Transportation Improvement Board for improvements to the Auburn Way South corridor,
between Fir Street SE and Hemlock Street SE.
O4.9.1, F5.2.15
Reviewed by Council Committees:
Finance, Public Works
Councilmember:Wagner Staff:Dowdy
Meeting Date:August 1, 2011 Item Number:RES.F
AUBURN * MORE THAN YOU IMAGINEDRES.F
RESOLUTION NO 4736
A RESOLUTION OF THE CITY COUNCIL OF THECITY OF
AUBURN WASHINGTON AUTHORIZING THE MAYORTO
ACCEPT A GRANT FROM THE WASHINGTON STATE
TRANSPORTATION IMPROVEMENT BOARD FOR
IMPROVEMENTS TO THE AUBURN WAY SOUTH
CORRIDOR BETWEEN fIR STREET SE AND HEMLOCK
STREET SE
WHEREAS both the City and the Muckleshoot Indian Tribe MIT share a
common community interest in providing new corridor improvements on Aubum Way
South between Fir Street SE and Hemlock Street SE and
WHEREAS the need for corridor improvements on Auburn Way South is
recognized in Auburns adopted Transportation Improvement Program and
WHEREAS the City in partnership with MIT applied for and was granted a state
grant through the Washington State Transportation Improvement Board in the amount
ofi 2426400 to finance the design property acquisition and construction of
improvements to fhe Auburn Way South corridor between Fir Street SE and Hemlock
Street SE including a five lane section of roadway with sidewalks lighting transit and
storm improvements and a fraffic signal at Hemlock Street SE and
WHEREAS the 2426400 grant consists of 286576 for design 221600 for
right of way and 1918224 for construction and
WHEREAS the 2426400 grantrequires a local match of 606600 which will
be contributed by the MIT and
Resolution No 4736
July 26 2011
Page 1
RES.F
WHEREAS it is in the best interest of the City to use Transportation
Improvement Board grant monies to finance capital improvements to the transportation
system
NOW THEREFORE THE CITY COUNCIL OF THE CITY OF AUBURN
WASHINGTON HEREBY RESOLVES as follows
Section 1 That the Mayor is hereby authorized to accept the Washington State
Transportation lmprovement Board grant for 2426400 for the Aubum Way SoutFi
Corridor Improvements Fir Sfreet SE and Hemtock Street SE with local matching funds
of 606600 from the MIT In addition the Mayor is hereby authorized to execute any
necessary agreements required by the Washington State Transportation Improvement
Board forthe Project expending up to the total amount of the grant of 2426400
Section 2 That the Mayor is authorized to implement such other administrative
procedures as may be necessary to carry out the directives of this legislation
Section 3 That this Resolution shall take effect and be in full force upon
passage and signatures hereon
Dated and Signed this day of 2011
CITY OF AUBURN
PETER B LEINIS
MAYOR
Resolution No 4736
July 26 2011
Page 2
RES.F
ATTEST
Danielle E Daskam
City Clerk
APPROVED AS TO FORM
C Daniel B Heid
City Attorney
Resolution No 4736
July 26 2011
Page 3
RES.F
RES.F