HomeMy WebLinkAbout08-15-2011 Council Agenda Packet
City Council Meeting
August 15, 2011 - 7:30 PM
Auburn City Hall
AGENDA
Watch the meeting video
Meeting videos are not available until 72
hours after the meeting has concluded.
I. CALL TO ORDER
A. Flag Salute
B. Roll Call
C. Announcements, Appointments, and Presentations
1. Auburn International Farmers Market Art Contest Winners
Market Manager Joanne Macnab to announce the Auburn International
Farmers Market Art Contest winners.
D. Agenda Modifications
II. CITIZEN INPUT, PUBLIC HEARINGS & CORRESPONDENCE
A. Public Hearings
No public hearing is scheduled for this evening.
B. Audience Participation
This is the place on the agenda where the public is invited to speak to the City
Council on any issue. Those wishing to speak are reminded to sign in on the form
provided.
C. Correspondence
There is no correspondence for Council review.
III. COUNCIL COMMITTEE REPORTS
A. Municipal Services
1. August 8, 2011 Draft Minutes* (Peloza)
B. Planning & Community Development
1. August 8, 2011 Minutes* (Norman)
C. Public Works
1. August 1, 2011 Minutes* (Wagner)
D. Finance
1. August 1, 2011 Minutes* (Backus)
E. Les Gove Community Campus
F. Downtown Redevelopment
1. August 9, 2011 Draft Minutes* (Norman)
G. Council Operations Committee
1. August 9, 2011 Council Operations Committee* (Wagner)
IV. REPORTS
At this time the Mayor and City Council may report on significant items associated with
their appointed positions on state, regional and local organizations.
A. From the Council
B. From the Mayor
V. CONSENT AGENDA
All matters listed on the Consent Agenda are considered by the City Council to be
routine and will be enacted by one motion in the form listed.
A. Minutes of the August 1, 2011 Council Meeting*
B. Claims Vouchers (Backus/Coleman)
Claims check numbers 406538 through 406908 in the amount of $4,224,447.61
and dated August 15, 2011.
C. Payroll Vouchers (Backus/Coleman)
Payroll check numbers 531926 to 532022 in the amount of $831,015.21 and
electronic deposit transmissions in the amount of $1,136,609.98 for a grand total of
$1,967,625.19 for the pay period covering July 28, 2011 to August 10, 2011.
D. Public Works Project No. CP0803* (Wagner/Dowdy )
City Council award Small Works Contract No. 11-04 to T Miller Construction on
their low bid of $115,336.90 for Project No. CP0803, 37th St SE / R St SE
Pedestrian Connector.
E. Public Works Project No. CP1002* (Wagner/Dowdy)
Approve Final Pay Estimate No. 10 to Contract No. 10-03 in the amount of
$18,866.57 and accept construction of Project No. CP1002 - 2010 Local Street
Pavement Preservation Project
F. Consultant Agreement AG-C-406* (Norman/Snyder)
City Council approve Consultant Agreement Number AG-C-406 with KPG, Inc., for
design services for Project No. CP1115, NW City Hall Plaza Improvement.
(ACTION REQUESTED: City Council approve the Consent Agenda.)
VI. UNFINISHED BUSINESS
There is no unfinished business.
VII. NEW BUSINESS
There is no new business.
VIII. ORDINANCES
A. Ordinance No. 6369* (Norman/Snyder)
An Ordinance of the City Council of the City of Auburn, Washington, amending
Chapters 18.04, 18.07, 18.31, 18.21 of the Auburn City Code for the purpose of
allowing the keeping of chickens, miniature goats, and potbelly pigs as pets in
some residential and commercial districts in the City of Auburn
(ACTION REQUESTED: City Council introduce and adopt Ordinance No.
6369.)
B. Ordinance No. 6371* (Norman/Snyder)
An Ordinance of the City Council of the City of Auburn, Washington, amending
Ordinance No. 6321 to extend the effective date
(ACTION REQUESTED: City Council introduce and adopt Ordinance No.
6371.)
C. Ordinance No. 6372* (Norman/Snyder)
An Ordinance of the City Council of the City of Auburn, Washington, amending
Chapter 10.40 of the Auburn City Code for the purpose of modifying the
authorization and location for the three hour non-metered parking facilities in the
downtown area of Auburn
(ACTION REQUESTED: City Council introduce and adopt Ordinance No.
6372.)
D. Ordinance No. 6374* (Wagner/Dowdy)
An Ordinance of the the City Coiuncil of the City of Auburn, Washington, amending
Section 2.94.020 of the Auburn City Code relating to the Citizen's Committee for
Transportatin, Transit and Trails
(Action Requested: City Council introduce and adopt Ordinance No. 6374.)
E. Ordinance No. 6375* (Norman/Snyder)
An Ordinance of the City Council of the City of Auburn, Washington, approving the
request of Green River Community College for a rezone from R-5 Residential 5
DU/Acre to I Institutional to implement the comprehensive plan and amending the
City's zoning maps accordingly
(ACTION REQUESTED: City Council introduce and adopt Ordinance No.
6375.)
IX. RESOLUTIONS
A. Resolution No. 4737* (Wagner/Dowdy)
A Resolution of the City Council of the City of Auburn, Washington, authorizing the
Mayor to grant an easement to Puget Sound Energy for the purpose of relocating
utilities for the M Street SE Underpass Project (C201A)
(ACTION REQUESTED: City Council adopt Resolution No. 4737.)
B. Resolution No. 4740* (Wagner/Heid)
A Resolution of the City Council of the City of Auburn, Washington, amending the
City Council Rules of Procedure as adopted by Ordinance No. 5802 and amended
by Resolution Nos. 4282, 4429, 4467, 4615 and 4686
(ACTION REQUESTED: City Council adopt Resolution No. 4740.)
C. Resolution No. 4741* (Wagner/Heid)
A Resolution of the City Council of the City of Auburn, Washington, amending
Resolution No. 4670 passed December 20, 2010 relating to the standing
committees of the City Council of the City of Auburn
(ACTION REQUESTED: City Council adopt Resolution No. 4741.)
D. Resolution No. 4742* (Wagner/Dowdy)
A Resolution of the City Council of the City of Auburn, Washington, authorizing the
Mayor to accept a state grant from the Washington State Department of
Transportation for the Auburn Way South Corridor Improvements, Dogwood Street
SE to Fir Street SE
(ACTION REQUESTED: City Council adopt Resolution No.4742.)
E. Resolution No. 4743* (Wagner/Dowdy)
A Resolution of the City Council of the City of Auburn, Washington, authorizing the
Mayor to accept a federal grant to be administered through the Washington State
Department of Transportation for the Auburn Way South Corridor Improvements,
Dogwood Street SE to Fir Street SE
(ACTION REQUESTED: City Council adopt Resolution No.4743.)
F. Resolution No. 4744* (Wagner/Dowdy)
A Resolution of the City of Council of City of Auburn, Washington, authorizing the
Mayor to grant an easement to Puget Sound Energy for the purpose of relocating
utilities for the South Division Street Promenade Project (CP1005)
(ACTION REQUESTED: City Council adopt Resolution No.4744.)
G. Resolution No. 4745* (Norman/Hursh)
A Resolution of the City Council of the City of Auburn, Washington, authorizing the
Mayor and the City Clerk of the City of Auburn to enter into an Interlocal
Cooperation Agreement between the City and King County, for the purposes of
administering the Federal Home Investment Partnerships Program (HOME)
(ACTION REQUESTED: City Council adopt Resolution No. 4745.)
X. ADJOURNMENT
Agendas and minutes are available to the public at the City Clerk's Office, on the City website
(http://www.auburnwa.gov), and via e-mail. Complete agenda packets are available for
review at the City Clerk's Office.
*Denotes attachments included in the agenda packet.
AGENDA BILL APPROVAL FORM
Agenda Subject:
August 8, 2011 Draft Minutes
Date:
August 10, 2011
Department:
Municipal Services
Attachments:
Municipal Services Minutes - Draft 8/8/11
Budget Impact:
$0
Administrative Recommendation:
For Information Only
Background Summary:
Reviewed by Council Committees:
Councilmember:Peloza Staff:
Meeting Date:August 15, 2011 Item Number:MS.1
AUBURN * MORE THAN YOU IMAGINEDMS.1
Page 1
MUNICIPAL SERVICES COMMITTEE
August 8, 2011
__
MINUTES
I. CALL TO ORDER 3 PM, AUBURN CITY HALL, 25 W. MAIN STREET,
CONFERENCE ROOM NO. 3, 2ND FLOOR
Chair Peloza called the meeting to order at 3:00 p.m. in Conference Room 3 on
the second floor of City Hall, 25 West Main Street, Auburn WA. Members
present: Chair Bill Peloza, Member John Partridge. Members Absent (Excused):
Vice Chair Sue Singer. Staff present: Mayor Pete Lewis, Police Chief Bob Lee,
Finance Director Shelley Coleman, Principal Planner Jeff Dixon, Police Patrol
Commander Steve Stocker, Police Secretary/Scribe Kathy Divelbiss.Others
present: Wayne Osborne, citizen
II. AGENDA MODIFICATIONS
III. CONSENT ITEMS
A. Approval of Minutes of the July 25, 2011 Municipal Services
Committee Meeting
Member Partridge moved to accept the Minutes. Chair Peloza concurred.
MOTION CARRIED: 2-0
IV. ORDINANCES AND RESOLUTIONS (Action Items)
V. INFORMATION / DISCUSSION ITEMS
A. Resolution No. 4734* (Coleman)
A Resolution of the City Council of the City of Auburn, Washington,
amending the City of Auburn Fee Schedule relating to the Auburn
Municipal Airport
Director Coleman presented the proposed fee schedule for the airport for
aircraft and vehicle parking. In addition a nominal fee will now be charged
to the hobby aircraft group (line controlled aircraft flying). Chair Peloza
requested a verbiage change which Director Coleman noted.
B. Auburn Gateway Project* (Snyder)
Principal Planner Jeff Dixon updated the Committee on this ongoing
project in north Auburn for residential and commercial space. The project
is managed by the Robertson Properties Group and is in the final stages
MS.1
Municipal Services Minutes August 8, 2011
Page 2
of the environmental impact statement. Once the impact statement is
completed the special area plan will be updated. Prior to developing the
property, a development agreement will be presented to the Council for
approval.
C. Fireworks Update* (Lee)
Commander Stocker presented the After Action Fireworks Report for
2011. There was a 55% increase in calls for service for the season. There
were no significant events (injuries etc.) and it was relatively quiet until
about 9:30 p.m. on the holiday itself. Recommendations for the future are
to communicate earlier in the season with citizens, focus on
neighborhoods where non-compliance was an issue and meet with the
Muckleshoot Tribe regarding overall fireworks sales and discharge. The
Fireworks Plan Special Committee will be meeting on September 12,
2011.
D. Matrix*
The Matrix was amended as follows:
Item 10P – In Status the addtion of the language “Revised signage under
construction”
Item 20P- In Status, the addition of the following language: In addition
Brenda Heineman will update the COW regarding the agreement between
the City and the Auburn Valley Humane Society on August 29, 2011.
Item 24P – In Status, the addition of the following language: The MSC will
have a work session to draft a proposal for fireworks control. Date of
meeting TBD.
Item 25P – In Status, the addtion of the following language: Ribbon
cutting September 8, 2011.
VI. ADJOURN
The meeting adjourned at 4:35 p.m.
Next meeting August 22, 2011.
Signed this ____ day of August 2011
_________________________________ _________________________________
Bill Peloza, Chair Kathy Divelbiss, Police Secretary/Scribe
MS.1
AGENDA BILL APPROVAL FORM
Agenda Subject:
August 8, 2011 Minutes
Date:
August 10, 2011
Department:
Planning and Development
Attachments:
August 8, 2011 Minutes
Budget Impact:
$0
Administrative Recommendation:
Information only.
Background Summary:
Reviewed by Council Committees:
Councilmember:Norman Staff:
Meeting Date:August 15, 2011 Item Number:PCD.1
AUBURN * MORE THAN YOU IMAGINEDPCD.1
DRAFT
PLANNING & COMMUNITY
DEVELOPMENT COMMITTEE
August 8, 2011
MINUTES
I. CALL TO ORDER
Chair Lynn Norman called the meeting to order at 5:30 p.m. in Annex Conference Room
2 located on the second floor of One Main Building, 1 East Main Street, Auburn, WA.
Committee members present were: Chair Lynn Norman, Vice Chair Nancy Backus and
Member John Partridge.
Staff members present included: Mayor Pete Lewis, Director Kevin Snyder, Planning
Manager Elizabeth Chamberlain, Principal Planner Jeff Dixon, Environmental Planner
Jamie Kelly, Senior Planner Hillary Taylor, Environmental Protection Manager Chris
Andersen, Economic Development Manager Doug Lein, Contract Economic
Development Planner Bill Thomas and Planning and Community Development Secretary
Tina Kriss.
Audience members present included: Terry Daynsh of Dorsey & Whitney LLP,
representing Robertson Properties Group (RPG); Robert Whale of the Auburn Reporter,
Joan Mason, and Wayne Osborne.
II. ANNOUNCEMENTS AND AGENDA MODIFICATIONS
There were no announcements or agenda modifications.
III. CONSENT AGENDA
A. July 25, 2011
Chair Norman pointed out there was an addition added under CALL TO ORDER
after the draft was presented at City Council on August 1st explaining Member
Partridge was not present for consent agenda and action item voting due to the
Municipal Services meeting.
Member Backus moved and Member Partridge seconded to approve the Consent
Agenda as presented.
MOTION CARRIED UNANIMOUSLY 3-0
IV. ACTION
A. Ordinance No. 6369
Senior Planner Hillary Taylor provided background information on Ordinance No.
6369, an ordinance of the City Council of the City of Auburn, Washington, amending
chapters 18.04, 18.07, 18.31 and 18.21 of the Auburn City Code for the purpose of
allowing the keeping of chickens, miniature goats, and potbelly pigs as pets in some
residential and commercial districts in the City of Auburn. Ms. Taylor stated a
correction will be made to page four of thirteen to reflect the Planning Commission
PCD.1
Planning and Community Development Committee Minutes August 8, 2011
Page 2
wishes regarding “Large size animals” whereby 1 additional large lot domestic animal
may be kept per additional 21,780 sq. ft. rather than 43,560 sq. ft.
Committee requested the following changes:
•••• Committee asked that noise/smell code be referenced in the ordinance
•••• Page four of thirteen, under “Large size animals”, should reflect “1 additional large
lot domestic animal may be kept per additional 21,780 sq. ft.” instead of 43,560
sq. ft.
Member Backus moved and Member Partridge seconded to forward Ordinance No.
6369 to full City Council for approval as amended.
MOTION CARRIED UNANIMOUSLY 3-0
B. Ordinance No. 6371
Principal Planner Jeff Dixon provided the staff report on Ordinance No. 6371. On
June 16, 2008 the Auburn City Council passed Ordinance No. 6183 which amended
the City’s Comprehensive Plan (map and text amendments), zoning (map and text
amendments) and included the adoption of a sub-area plan related to the
development of the Auburn Gateway Project by Robertson Properties Group (RPG)
(the Project Proponents).
On December 1, 2008 the City Council passed Ordinance No. 6219 extending the
effective date of Ordinance No. 6183 until August 31, 2009. On August 17, 2009 the
City Council passed Ordinance No. 6259 extending the effective date of Ordinance
No. 6219 until August 31, 2010. On August 16, 2010 the City Council passed
Ordinance No. 6321 extending the effective date of Ordinance No. 6259 until August
31, 2011.
Staff believes that a limited extension of the deadline for entering into a Development
Agreement contained in Ordinance No. 6321 is necessary for the City and the
Proponent to complete all agreements, tasks and legislative approval processes
required of both parties to the Development Agreement and as such, recommends
said extension occur through December 30, 2011.
Member Backus moved and Member Partridge seconded to forward Ordinance No.
6371 to full City Council for approval.
MOTION CARRIED UNANIMOUSLY 3-0
C. Ordinance No. 6372
Planning Manager Elizabeth Chamberlain provided the briefing for Ordinance No.
6372. Ordinance No. 6372 is an amendment to Chapter 10.40 of the Auburn City
Code for the purposes of modifying the authorization and location for three hour non-
metered parking facilities in the downtown area of Auburn.
In answering Committee question how the change would be advertised, Ms.
Chamberlain stated there will be signage posted on site, updated maps will be
posted to the City web site, and also the Permit Center counter. Committee asked
that the information be made available to the Auburn Reporter to be advertised.
PCD.1
Planning and Community Development Committee Minutes August 8, 2011
Page 3
Mayor Lewis stated The Auburn Downtown Association will be letting businesses
know the additional parking is available.
Member Backus moved and Member Partridge seconded to forward Ordinance No.
6372 to full City Council for approval.
MOTION CARRIED UNANIMOUSLY 3-0
V. DISCUSSION and INFORMATION
A. Auburn Environmental Park – Parking Plans
Environmental Protection Manager Chris Andersen provided information for
discussion on parking plans for the auburn environmental park. Environmental
Services staff has informally monitored use of the bird tower and parking area since
late 2009, and have found that the use of the parking area to this point has been
relatively light. In the future however, construction of the boardwalk is expected to
compliment and provide greater access to the bird tower, which in turn is expected to
create additional parking demand as the number of visitors to the AEP increases.
Committee and staff reviewed potential parking solutions for the Auburn
Environmental Park.
Concurrent with the boardwalk project, the existing gravel parking lot on Western
Avenue SW will be expanded to parking spaces, including one (1) van accessible
space (paved). In addition, the expanded parking area will include an area for
bicycle racks. Expansion of the existing parking area will fully implement the parking
provisions shown in the Draft 2007 Master Plan. The cost estimate for the
improvement will be $2,500.00.
Mayor Lewis stated Director Dowdy is currently putting together a plan to establish
parking on West Main Street. Committee stated it will be beneficial, with very limited
signage, to have parking located off Main Street.
B. Student Home Share Ordinance
Planning Manager Elizabeth Chamberlain provided the staff report. The City was
recently contacted by Kathy Eades concerning the concept of Student Home Share,
specifically for the neighborhoods surrounding Green River Community College
(GRCC).
Currently Auburn City Code (ACC) 18.04.360 defines a family to mean a person
living alone, two or more persons related by blood or marriage, or a group of eight or
fewer residents who are not related by blood or marriage customarily living together
as a single housekeeping unit and using common cooking facilities, as distinguished
from a group occupying a hotel, club, boardinghouse or lodging house. For the
purposes of this definition, minors living with a parent shall not be counted as part of
the maximum number of residents.
ACC 18.07.020/Table 18.07.020 specifies that the renting of rooms for lodging
purposes only, to accommodate not more than two persons in addition to the
immediate family is a permitted use in all single-family and multiple family zoning
districts and that boarding houses are prohibited in all single-family zoning districts
and are a conditional use in all multiple family zoning districts. Ms. Chamberlain
PCD.1
Planning and Community Development Committee Minutes August 8, 2011
Page 4
stated this is not an isolated or uncommon question for the area. In reviewing
various regulations at other jurisdictions, those definitions allow three to nine
unrelated family members.
Staff asked Committee to determine what, if any, potential policy considerations
Committee and Council would like to consider for the best course of action,
Committee provided the following feedback:
• Vice-Chair Backus thought the City could be more generous in providing
opportunities for students to live in the housing available for renting in the Green
River Community College area.
• Committee asked if there is a demand for this type of rental housing; is this
common or isolated. Ms. Chamberlain stated it is a common theme and question
asked on multiple occasions by property owners or potential renters.
• Committee thinks it would be important to look at both the college’s view and
neighborhood’s perspective.
• Committee would like a letter sent to the attention of Dr. Ely of GRCC asking if
they have a need to pursue policy changes on this matter and if they would like
the City to move forward to pursue these changes.
• Committee decided the first course of action is to send a letter to GRCC to see if
they are interested in policy changes. If GRCC is interested Committee could
begin to look into the perspective issues and concerns both the college and
neighborhood have and begin to determine a zone around the college to include.
C. Director’s Report
There was no director’s report
D. PCDC Status Matrix
There were no changes to the matrix
VI. ADJOURNMENT
There being no further business to come before the Planning and Community
Development Committee, Chair Norman adjourned the meeting at 6:11 p.m.
APPROVED THIS ________ DAY OF ______________.
Lynn Norman, Chair Tina Kriss, Planning and Development
Secretary
PCD.1
AGENDA BILL APPROVAL FORM
Agenda Subject:
August 1, 2011 Minutes
Date:
August 10, 2011
Department:
Public Works
Attachments:
August 1, 2011 Minutes
Budget Impact:
$0
Administrative Recommendation:
Background Summary:
Reviewed by Council Committees:
Planning And Community Development, Public Works
Councilmember:Wagner Staff:
Meeting Date:August 15, 2011 Item Number:PW.1
AUBURN * MORE THAN YOU IMAGINEDPW.1
Public Works Committee
August 1, 2011 - 3:30 PM
Annex Room 2
MINUTES
I.CALL TO ORDER
A.Roll Call
Chairman Wagner, Vice-Chair Bill Peloza, and Member Haugen were
present. Also present during the meeting were: Mayor Pete B. Lewis, Public
Works Director Dennis Dowdy, City Engineer/Assistant Director Dennis Selle,
Utilities Engineer Dan Repp, Traffic Engineer Pablo Para, Engineering Aide
Amber Mund, Project Engineer Robert Lee, Street Systems Engineer Seth
Wickstrom, Project Engineer Jacob Sweeting, Project Engineer Leah
Dunsdon, Principal Planner Jeff Dixon, Environmental Protection Manager Chris
Andersen, Communications Manager Dana Hinman, and Public Works Secretary
Jennifer Rigsby.
Members of the public in attendance included: Stuart Elway, Elway Research
Inc., Terrence Danysh, Partner, Dorsey & Whitney LLP representing the
Robertson Properties Group (RPG), and Wayne Osborne.
B.Announcements
There were no announcements.
C.Agenda Modifications
There were no agenda modifications.
II.CONSENT AGENDA
A.Approval of Minutes
Councilmember Peloza moved and Councilmember
Haugen seconded to Approve the Public Works Committee Meeting
minutes for date, July 18, 2011, as amended.
Member Haugen requested that that Section IV, Item C, last paragraph be
amended to reflect that Assistant City Engineer Gaub indicated that the
Project No. CP0922 did come in under budget.
Chairman Wagner suggested that the minutes be changed to read “…
Assistant City Engineer Gaub answered that the project did come in under
budget, the final pay amounts are being processed and action on that
payment will go to the Downtown Redevelopment Committee.” Member
Page 1 of 12
PW.1
Haugen agreed.
After review of the recording by staff, the minutes were revised to read
“Assistant City Engineer Gaub answered that the final pay estimate is being
processed and it will go through the Downtown Redevelopment Committee
when it is finalized. Gaub stated that she does not know what the final
number is but the Capital Project Status Report reflects the current
estimate.”
Motion Carried Unanimously. 3-0.
B.Right-of-Way Use Permit No. 11-13 (Mund)
Councilmember Peloza moved and Councilmember
Haugen seconded to Approve Right-of-Way Use Permit No. 11-13 for The
Auburn Downtown Association for the Wine and Music Festival.
Engineering Aide Mund explained that The Auburn Downtown Association
(TADA) has applied for a Right-of-Way Use permit to use portions of the
City Right-of-Way to hold a new event, the Wine and Music Festival. TADA
has requested to use the B Street Plaza, portions of Main Street, and TADA
is working with the City to use the City Hall Plaza, the Park Plaza, and the B
Street Parking Lot.
Chairman Wagner asked if there needed to be specific conditions included
to allow space for Girl Dog Inc. hotdog vendor. Engineering Aide Mund
answered that the owner of Girl Dog Inc. is part of TADA, but special
conditions can be included. Chairman Wagner stated that if the vendor is a
member of TADA, the special conditions will not be necessary.
Member Haugen voiced her concern about use of the parking lot on B
Street NE and the condition of the lot.
Motion Carried Unanimously. 3-0.
C.Right-of-Way Use Permit No. 11-14 (Mund)
Councilmember Peloza moved and Councilmember
Haugen seconded to Appeal Right-of-Way Use Permit No. 11-14 for the
Auburn Good Ol’ Days Festival and Fun Run.
Engineering Aide Mund stated that Auburn Good Ol’ Days has applied for
their annual Right-of-Way Use Permit. Mund distributed an additional map,
indicating the location of Girl Dog Inc., the hot dog vendor.
Chairman Wagner asked if the Fun Run route is the same as in previous
years. Engineering Aide Mund answered that the route is slightly different
than last year’s because in 2010 there was construction on F Street and
Page 2 of 12
PW.1
changes to the route had to be made, but the route is the same as those
used prior to 2010.
Engineering Aide Mund pointed out the locations where police will be
present using the Auburn Good Ol’ Days Fun Run map, following a question
asked by Chairman Wagner.
Vice-Chair Peloza asked where the Fun Run will start. Engineering Aide
Mund identified the starting location of the Fun Run, near the intersection of
E Main Street and G Street SE.
Member Haugen voiced her concern about use of the parking lot on B
Street NE and the condition of the lot.
Motion Carried Unanimously. 3-0.
D.Public Works Project No. CP1109 (Lee)
Councilmember Peloza moved and Councilmember
Haugen seconded to Approve to grant permission to initiate Project No.
CP1109, 2011 Storm Pipeline Repair and Replacement.
Chairman Wagner asked if the slide gate, included in Phase 1 of the
project’s scope, is manually operated. Project Engineer Lee answered that
staff is able to use a drill to operate the gate.
Chairman Wagner asked how staff determines when the gate needs to be
opened. Lee answered that the purpose of the gate is to isolate the
upstream portion of the storm drain pipe to allow it to be cleaned. Standard
procedure is to open the gate once a month to keep it in working order, but
the gate is not actually in use unless needed for cleaning. Assistant
Director/City Engineer Selle stated that the gate can also be used for flood
control by stopping the water from coming back from Mill Creek, allowing for
the installation of a portable pump, but the main purpose it to allow for
maintenance of the storm pipe.
Assistant Director/City Engineer Selle responded to a question asked by
Vice-Chair Peloza regarding the use of the gate during the City’s last storm
event.
Motion Carried Unanimously. 3-0.
E.Public Works Project No. CP1102 (Wickstrom)
Councilmember Peloza moved and Councilmember
Haugen seconded to Approve to recommend that City Council award
Contract No. 11-10 to Puget Paving and Construction on their low bid of
$1,259,845.00 for Project No. CP1102, 2011 Arterial and Collector
Page 3 of 12
PW.1
Pavement Preservation.
Chairman Wagner asked if there would be funds available to include
patching on M Street in the scope of the project, as discussed by the
Committee at previous meetings. Street Systems Engineer Wickstrom
answered that the entire budget for the project will be spent and work in
some of the areas in the project’s scope will be scaled back to make it
possible to include some of the requested patching on M Street SE to be
added to the scope.
Assistant Director/City Engineer Selle stated that there is flexibility within
every street location included in the scope of the project and staff will be
monitoring work closely to ensure that a portion of M Street SE can be
included.
Vice-Chair Peloza asked if the condition of M Street SE, south of Main
Street, is in worse condition that E Main Street. Street Systems Engineer
Wickstrom answered that M Street SE needs to be rebuilt but the condition
of the roadway is the worst at the intersections. Wickstrom stated that he is
proposing the areas at the intersections be patched at this time.
The Committee and staff discussed how work could be managed to include
the patching on M Street SE.
Director Dowdy reminded the Committee that there are plans to stripe E
Main Street for bicycles and staff had hoped to get the roadway into better
condition prior to striping.
The Committee and staff reviewed the project vicinity map, number 4 of 5,
which identifies the proposed patch areas on M Street SE.
Motion Carried Unanimously. 3-0.
III.RESOLUTIONS
A.Resolution No. 4714 (Sweeting)
A Resolution of the City Council of the City of Auburn, Washington,
Dedicating Property Acquired by the City of Auburn for the M Street
Underpass Project as Right-of-Way
Councilmember Peloza moved and Councilmember
Haugen seconded to Approve to recommend that the City Council adopt
Resolution No. 4714.
Project Engineer Sweeting explained that the properties listed in the
resolution have been acquired by the City and now need to be officially
dedicated as City Right-of-Way.
Page 4 of 12
PW.1
The Committee and Project Engineer Sweeting reviewed the aerial map
identifying the properties.
Project Engineer Sweeting answered a question asked by Chairman
Wagner regarding the width of the Right-of-Way near 600 M Street
SE. Sweeting stated that King County Housing Authority preferred to have a
square property line, creating the change in Right-of-Way width. Sweeting
explained that some of the Right-of-Way also varied in width due to efforts
made to protect some of the trees along the roadway.
Motion Carried Unanimously. 3-0.
B.Resolution No. 4732 (Sweeting)
A Resolution of the City Council of the City of Auburn, Washington,
Authorizing the Mayor to Award and Execute an Agreement with the Lowest
Responsible Bidder for Construction of Public Works Contract Number 11-
11 for Project CP0916, West Valley Highway Improvements
Councilmember Peloza moved and Councilmember
Haugen seconded to Adopt to recommend that the City Council adopt
Resolution No. 4732.
Project Engineer Sweeting reported that bids for the project are being
accepted on Thursday, August 4, 2011 and in order to complete the project
this year, staff needs the contract to be awarded before the next scheduled
Public Works Committee Meeting, August 15, 2011.
Mayor Lewis assured the Committee that if the lowest responsible bidder is
not within the project budget, the contract will not be awarded, following
questions asked by Chairman Wagner.
Vice-Chair Peloza asked how long West Valley Highway will be
closed. Sweeting answered that the road closure is anticipated to begin the
last week of August and end the third week of October, a 45 calendar day
closure.
The Committee and Project Engineer Sweeting discussed the detour
route. Sweeting stated that there will be variable message boards on
SR167, north of 15th Street NW, and on SR18, to try and keep commuting
traffic on the state routes.
Mayor Lewis spoke about the positive response from the public recognizing
the need to complete the project even though the temporary road closure is
inconvenient.
Motion Carried Unanimously. 3-0.
C.Resolution No. 4735 (Dunsdon)
Page 5 of 12
PW.1
A Resolution of the City Council of the City of Auburn, Washington,
Authorizing the Mayor and City Clerk to Negotiate and Execute an Interlocal
Agreement with the Muckleshoot Indian Tribe to Design and Construct
Improvements to the Auburn Way South Corridor Between Fir Street SE
and Hemlock Street SE
Councilmember Peloza moved and Councilmember
Haugen seconded to Approve to recommend that the City Council adopt
Resolution No. 4735.
There were no questions from the Committee. Chairman Wagner
commented that he is pleased with the agreement.
Motion Carried Unanimously. 3-0.
D.Resolution No. 4736 (Dunsdon)
A Resolution of the City Council of the City of Auburn, Washington,
Authorizing the Mayor to Accept a Grant from the Washington State
Transportation Improvement Board for Improvements to the Auburn Way
South Corridor Between Fir Street SE and Hemlock Street SE
Councilmember Peloza moved and Councilmember
Haugen seconded to Approve to recommend that the City Council adopt
Resolution No. 4736.
There were no questions from the Committee.
Motion Carried Unanimously. 3-0.
IV.DISCUSSION ITEMS
A.Auburn Gateway Project Briefing (Dixon)
Discussion of Item A occurred following discussion of Item B.
Principal Planner Dixon explained that the purpose of the discussion is to
talk about the extension of previous City Council approvals. Dixon listed the
materials that were included in the Public Works Committee Meeting
agenda packet.
Principal Planner Dixon provided a background summary of the Auburn
Gateway Project to the Committee. For the last several years, the City of
Auburn has been negotiating with Robertson Properties Group (RPG) on
future development of approximately 60 acres located in the northern part of
the City, referred to as the Auburn Gateway Project. The negotiations have
included the preparation of Environmental Impact Statement (EIS)
documents, amendments to the City’s Comprehensive Plan and Zoning
Code, preparation of a draft Development Agreement (DA) and preparation
of a draft Planned Action Ordinance.
Page 6 of 12
PW.1
Dixon explained that the zoning map and text amendments, the
Comprehensive Plan map and text amendments, and the Special Area Plan
were provisionally passed by the City Council in 2008 and were extended in
August 2010 for one year. The extension expires on August 31, 2011 and
staff is seeking for the Council to extend that time for a limited period of time
(4 months) because significant progress has been made on the policy and
decision documents which staff anticipates presenting to the City Council
before the end of the year. Dixon pointed out that the designations do not
become permanent until the City Council approves a Development
Agreement.
Principal Planner spoke about the progress that staff has made working
with RPG to complete required studies, negotiations and documentation
that would provide the City Council with policy making opportunities that
would aid in the phased development of the Auburn Gateway Project.
Dixon reviewed the reasons why an addendum to the original EIS is
necessary. The EIS addendum is now nearing completion; the only
remaining portion is the traffic analysis.
Additional progress that has been made is related to drafting a
Development Agreement (DA) to be brought forward that can carry a
favorable recommendation to the City Council. A key component of the DA
is to include architectural and site design standards to demonstrate that the
development will be high quality.
Principal Planner Dixon explained that Exhibit 2 has been provided to the
Committee for review of specific information about Development
Agreements, such as what the provisions are allowed under the State law,
how the City has approached agreements under its regulations, and the
typical key elements of Development Agreements. Dixon spoke about
previously repealed City Code that related to Development
Agreements. Dixon explained that at the time of repeal there were two
projects that were vested to the ability to go through that process and a
Development Agreement is a voluntary agreement that the City Council can
choose to enter into but RPG was vested to make an application for the
agreement.
Principal Planner Dixon addressed questions asked by Mayor Lewis
pertaining to the actions that can and can not be taken by the City Council,
in regards to entering into a Development Agreement, if the continued
conditional effectiveness of the Comprehensive Plan and zoning to the
Auburn Gateway Project is not extended past August 31, 2011. The
question was answered that without the city’s specific code provisions for
development agreements, state law provides general provisions for
development agreements that could be requested.
Page 7 of 12
PW.1
Dixon reviewed the key elements of the former Auburn City Code Section
14.21 which generally provides that a development agreement can allow
greater flexibility in the development standards of the existing zoning
districts in exchange for public and community benefits. The code specifies
that the City may consider a development agreement for a nonresidential or
mixed use project in areas designated for office, commercial, industrial or
institutional use in the Comprehensive Plan or in a designated special plan
area.
Principal Planner Dixon summarized the Summary of a Planned Action
Ordinance (PAO) for the Committee (Exhibit 3). The PAO is a mechanism
under the State Environmental Policy Act (SEPA) whereby by designating a
project as a planned action, where an EIS has been prepared,
environmental review of a project can be more streamlined at the later
project stage.
Staff is also working on an update to the NE Auburn Special Area Plan that
was previously adopted. Staff is proposing to make the update part of the
annual Comprehensive Plan amendment process. The changes would be
presented to the council prior to the end of the year.
Principal Planner Dixon responded that the City has determined that RPG
has submitted an application that was sufficient for processing so RPG can
operate under the repealed codes but the DA is still a voluntary contract
that the City Council can choose to enter into that process or not in
response to questions asked by Chairman Wagner regarding Exhibit 2:
Summary of a Development Agreement. Planning Director Snyder added
that would apply under the previous regulations repealed by Council or the
existing State statute, entering into a Development Agreement is a
voluntary action of the City Council. Mayor Lewis responded to questions
asked by Chairman Wagner about insurance issues related to Development
Agreements.
Assistant City Attorney answered a question asked by Chairman Wagner
regarding what provisions may be included in a Development Agreement
that would prevent a developer from taking legal action against the
City. Gross spoke primarily about clarifying the terms of a Development
Agreement prior to entering into the agreement.
Chairman Wagner indicated that in past instances of development
agreements he had not seen a listing of the flexibility requested and the
community benefits accruing and asked Principal Planner Dixon that a list
of flexibility requested and benefits accruing be included in any agreement.
Mayor Lewis asked the Committee if they had any concerns regarding
building height in the proposed Auburn Gateway Project area. Chairman
Page 8 of 12
PW.1
Wagner stated that he personally has no concerns. Vice-Chair Peloza
agreed that he also did not have concerns. Member Haugen stated that she
had some concerns.
The Committee had no additional questions.
B.Citizen Survey Results (Hinman)
Mayor Lewis asked that Item B be discussed prior to Item A.
Stuart Elway from Elway Research Inc. presented the results of the
2011City of Auburn Citizens’ Opinions of City and City Government survey
to the Committee.
Mr. Elway explained the reason for weighing the data for renters versus the
data for homeowners and described the methods used to collect the data, in
response to a request from Chairman Wagner.
Mr. Elway reported that his staff called between approximately 4,000 –
5,000 residents, spoke with approximately 1,000 – 1,200 residents and 500
residents agreed to be interviewed. Of the 500 adult heads of household
that were interviewed, there is a margin of sampling of error of 4.5% so the
results of the survey are within 4.5% of the results if every resident had
been interviewed. Mr. Elway reviewed the respondent profile with the
Committee.
Mr. Elway stated that the conclusion of the survey is that Auburn residents
continue to have generally a positive perception of City government. The
ratings of City amenities increased and there is a greater appreciation for
Auburn’s strongest attributes, which included atmosphere and location.
Mr. Elway reviewed the detailed survey results with the Committee.
Chairman Wagner asked how the results of the survey will be presented to
the Auburn Reporter. Mayor Lewis answered that he had met with the
reporter from the newspaper, Robert Whale, and provided him with a copy
of the survey.
C.Auburn Environmental Park - Parking Plans (Andersen)
Director Dowdy explained to the meeting attendees that the subject of the
Auburn Environmental Park (AEP) parking plans is a subject that would
normally be reviewed by the Planning and Community Development
Committee (PCDC) however the subject was included on the Public Works
Committee Meeting agenda at the request of Chairman Wagner.
Chairman Wagner spoke about the limited boardwalk trail-head parking
currently available on Western Avenue and the need to provide parking on
Page 9 of 12
PW.1
Main Street.
Environmental Protection Manager Andersen provided background
information on the current Auburn Environmental Park (AEP) Boardwalk
Project. The project is funded, in part, by a grant from the State. The grant
funds are for the building of the boardwalk, the planting of native trees and
shrubs at the margins of the AEP along SR167, but the grant did not fund
parking facilities. Andersen explained that the current parking facility is a
three stall gravel lot on Western Avenue that serves the AEP Birding
Tower. Andersen stated that usage of the lot tends to be light so in
anticipation of the increase in usage of the Birding Tower and boardwalk,
staff has been looking at options that may accommodate the additional
parking demand.
Environmental Protection Manager Andersen said that staff has looked at
ways to expand the existing parking facility on Western Avenue utilizing
upland areas that do not include wetlands. Andersen stated that staff will be
expanding the current parking facility to add four additional stalls as part of
the current boardwalk project.
Planning Director Snyder assured that Committee that staff has been
working with the Planning and Community Development Committee on
parking for the AEP.
Development Review Engineer Truong reviewed an aerial map of the AEP
with the Committee. Truong identified the current parking area and
explained that staff is proposing expanding the lot to a four foot wide bicycle
area, four additional parking stalls, one being van accessible. Truong stated
that staff is also developing a monitoring program for the lot to determine
usage.
Chairman Wagner stated that parking may still be needed along Main
Street. Member Haugen suggested the addition of wayfinding signs for the
AEP to increase usage of the park and Birding Tower.
Mayor Lewis stated that improving the existing parking, the addition of
signage, and monitoring the parking with be a staged process and the
construction of the boardwalk is the beginning of the process.
Chairman Wagner commented that he feels parking on Main Street is still
needed at this time, possibly needed more than the parking expansion on
Western Avenue due to the higher visibility on Main Street.
Assistant Director/City Engineer Selle stated that the City is working on
updating the Master Plan for the AEP and following an update, staff can
look strategically at where parking should be ultimately located. Selle stated
that staff will look to see if there is capacity for designated parking on Main
Page 10 of 12
PW.1
Street and/or the feasibility of a separate parking facility in the vicinity of the
Main Street trail-head. Assistant Director/City Engineer Selle also spoke
about the opportunities to add parking along Western Avenue.
Chairman Wagner spoke about the benefits of people entering the AEP
from Main Street versus Western Avenue.
Mayor Lewis explained that staff will be moving forward with the parking
facility expansion on Western Avenue and spoke about future plans to
increasing the AEP visibility from Main Street. Environmental Protection
Manager Andersen pointed out that there will be entrances to the boardwalk
on both Main Street and Western Avenue and there will be entry signage at
both entrances in addition to wayfinding signs, as mentioned by Member
Haugen.
Member Haugen asked if staff has received feedback from any of the bird
watching groups that use the AEP. Mayor Lewis stated that there has been
positive feedback and input from bird watching groups regarding the
boardwalk project.
The Committee and staff continued discussing parking. The Committee
asked staff to evaluate the cost of adding parking on Main Street.
D.Capital Project Status Report (Selle)
Item 12 – C524A – SCADA System Improvement: Chairman Wagner asked
for clarification of the project status. Assistant Director/City Engineer Selle
briefly explained the preliminary design efforts that have been completed to
date and the current design work that is ongoing.
Chairman Wagner spoke about the length of the project and the potential
for overrun of the budget and/or lack of performance. Assistant Director/City
Engineer Selle responded that staff has utilized this time to the advantage
of the City allowing detailed coordination with the City’s consultant and the
IS Department to take place in an effort to provide a more cost effective,
efficient, and reliable SCADA system.
Chairman Wagner requested a project update in late 2011.
Item 3 – CP0920 – 2009 AC Water Main Replacement: Assistant
Director/City Engineer Selle provided a definition of a punchlist at the
request of Member Haugen.
Item 19 – CP0803 – 37th Street SE/R Street SE Pedestrian
Connector: Assistant Director/City Engineer Selle confirmed that the bid
opening is still scheduled for the current week, in response to a inquiry from
Vice-Chair Peloza.
Page 11 of 12
PW.1
Item 29 – CP1024 – Auburn Way S and M Street SE Intersection
Improvements: Chairman Wagner asked how the public is being notified of
the pending restrictions of left turn movements at the 17th Street SE/M
Street SE intersection. Assistant Director/City Engineer Selle stated the
notified process includes advanced placement of a message sign, a specific
notice to the neighborhood, a general press release, and a posting on the
City’s website.
Item D – MS0802 – Airport Re-roof: Vice-Chair Peloza reported that the
Airport Advisory Board is still trying reviewing the project.
Vice-Chair Peloza asked about the timing at the traffic signal at the 3rd
Street NE/Auburn Avenue intersection. Assistant Director/City Engineer
Selle spoke about how the timing of the individual signal may not seem
appropriate, but in part, the timing of this signal is impacted by other nearby
signals in an attempt to provide efficient signal progression along the
Auburn Avenue corridor. Selle stated that staff is still investigating the timing
concern raised at this location.
V.ADJOURNMENT
Page 12 of 12
Rich Wagner Jennifer Rigsby
Chairman Public Works Department Secretary
PW.1
AGENDA BILL APPROVAL FORM
Agenda Subject:
August 1, 2011 Minutes
Date:
August 5, 2011
Department:
Administration
Attachments:
Minutes
Budget Impact:
$0
Administrative Recommendation:
For information only.
Background Summary:
Reviewed by Council Committees:
Councilmember:Backus Staff:
Meeting Date:August 15, 2011 Item Number:FN.1
AUBURN * MORE THAN YOU IMAGINEDFN.1
Finance Committee
August 1, 2011 - 6:00 PM
Annex Conference Room 1
MINUTES
I.CALL TO ORDER
Chair Backus called the meeting to order at 6:00 p.m. in Conference Room 1 located
on the second floor of the City Hall Annex located at One East Main Street in Auburn.
A.Roll Call
Chair Backus, Vice Chair Lynn Norman and Member Rich Wagner were present.
Also present were: Mayor Peter B. Lewis, City Attorney Daniel B. Heid, Finance
Director Shelley Coleman, Chief of Police Bob Lee, Planning and Development
Director Kevin Snyder, Public Works Director Dennis Dowdy, Planning Manager
Elizabeth Chamberlain, and City Clerk Danielle Daskam.
B.Announcements
There was no announcement.
C.Agenda Modifications
There was no change to the agenda.
II.CONSENT AGENDA
A.July 18, 2011 Minutes
Vice Chair Norman moved and Member Wagner seconded to approve the July 18,
2011 minutes.
MOTION CARRIED UNANIMOUSLY. 3-0.
B.Claims Vouchers (Coleman)
Claims check numbers 406215 through 406537 in the amount of
$1,922,333.75 and three wire transfers in the amount of $204,197.50 and
dated this 1st day of August, 2011.
C.Payroll Vouchers (Coleman)
Payroll check numbers 531828 through 531925 in the amount of
$330,258.26 and electronic deposit transmissions in the amount of
$1,202,060.05 for a grand total of $1,532,318.31 for the period covering
July 14, 2011 to July 27, 2011.
Committee members reviewed the claim and payroll vouchers and briefly
discussed claims voucher numbers 125, 406259, 406449, 406241, 406263,
406285, 406408, 406457 and 406497.
Page 1 of 4
FN.1
Vice Chair Norman moved and Member Wagner seconded to approve the claims
and payroll vouchers.
MOTION CARRIED UNANIMOUSLY. 3-0.
III.DISCUSSION ITEMS
A.Resolution No. 4731 (Lee)
A Resolution of the City Council of the City of Auburn, Washington,
authorizing the Mayor to accept grant funds from the U.S. Department of
Justice for a Byrne Memorial Justice Assistance Grant
Chief of Police Lee explained that Resolution No. 4731 accepts a Byrne Memorial
Grant from the U.S. Department of Justice in the amount of $33,631.00. The
funds will be used for several community policing efforts, such as overtime for
Teen Late Night, crime prevention, block watch meetings, DUI enforcement, racer
emphasis patrols, the citizens academy, and fireworks.
B.Resolution No. 4730 (Snyder)
A Resolution of the City Council of the City of Auburn, Washington,
authorizing the Mayor and City Clerk to execute an agreement for building,
planning, and code enforcement services with the City of Algona
Planning Manager Chamberlain explained that Resolution No. 4730 will authorize
the Mayor to execute an interlocal agreement with the City of Algona to provide
planning, building and advisory code enforcement services to the City of Algona.
The City of Auburn has been providing building services, including plan review
and building inspections, to Algona since 2005. The planning services will include
a planner at Algona City Hall two days per week for four hours a day.
The City of Auburn will receive full cost recovery for the services provided.
Director Snyder explained that the rates for services outlined on Exhibit C
include a billable rate and a basic overhead cost.
C.Resolution No. 4714 (Dowdy)
A Resolution of the City Council of the City of Auburn, Washington,
dedicating property acquired by the City of Auburn for the M Street
Underpass Project as right-of-way
Public Works Director Dowdy stated that Resolution No. 4714 completes the
dedication of various properties acquired for the M Street Underpass Project as
right-of-way.
Due to the significant amount of properties that required total taking, the
properties were acquired using standard Warranty Deeds, which conveyed the
properties as City property. All properties have been acquired for the project. In
order to meet right-of-way certification with the State, the City must dedicate
portions of the total takes as right-of-way for the street project.
Page 2 of 4
FN.1
D.Resolution No. 4732 (Dowdy)
A Resolution of the City Council of the City of Auburn, Washington,
authorizing the Mayor to award and execute an agreement with the lowest
responsible bidder for construction of Public Works Contract Number 11-11
for Project CP0916, West Valley Highway Improvements
Public Works Director Dowdy advised that Resolution No. 4732 grants the Mayor
the authority to award and execute Public Works Contract No. 11-11 for Project
CP0916, West Valley Highway Improvements. The resolution is recommended in
order to avoid delaying the construction start by two weeks. The bids will be
opened on August 4th and the resolution will allow the Mayor to award the bid to
the lowest responsible bidder.
The project will close the West Valley Highway from Main Street to Peasley
Canyon for forty-five days. Detours will be established.
E.Resolution No. 4735 (Dowdy)
A Resolution of the City Council of the City of Auburn, Washington,
authorizing the Mayor and City Clerk to negotiate and execute an Interlocal
Agreement with the Muckleshoot Indian Tribe to design and construct
improvements to the Auburn Way South Corridor between Fir Street SE and
Hemlock Street SE
Public Works Director Dowdy explained that Resolution No. 4735 authorizes an
agreement with the Muckleshoot Indian Tribe (MIT) for their participation in the
construction and design work for the Auburn Way South Corridor improvements
between Fir Street SE and Hemlock Street SE.
The MIT will provide matching funds in the amount of $600,000 for the $2.4
million grant from the Washington State Transportation Improvement Board grant
for the project.
F.Resolution No. 4736 (Dowdy)
A Resolution of the City Council of the City of Auburn, Washington,
authorizing the Mayor to accept a grant from the Washington State
Transportation Improvement Board for improvements to the Auburn Way
South Corridor between Fir Street SE and Hemlock Street SE
The City, in partnership with the Muckleshoot Indian Tribe (MIT), was granted a
Washington State Transportation Improvement Board grant in the amount of
$2,426,400 for the design and construction of improvements to the Auburn Way
South corridor between Fir Street SE and Hemlock Street SE. The twenty percent
matching requirement will be provided by the MIT.
Resolution No. 4736 authorizes the acceptance of the grant from the Washington
State Transportation Improvement Board.
IV.ADJOURNMENT
There being no further business to come before the Committee, the meeting adjourned
Page 3 of 4
FN.1
at 6:26 p.m.
APPROVED THE ________ DAY OF AUGUST, 2011.
_____________________________ ______________________________
Nancy Backus, Chair Danielle Daskam, City Clerk
Page 4 of 4
FN.1
AGENDA BILL APPROVAL FORM
Agenda Subject:
August 9, 2011 Draft Minutes
Date:
August 10, 2011
Department:
Planning and Development
Attachments:
Downtown Redevelopment Committee
Draft Minutes
Budget Impact:
$0
Administrative Recommendation:
Information only.
Background Summary:
Reviewed by Council Committees:
Councilmember:Norman Staff:
Meeting Date:August 15, 2011 Item Number:DR.1
AUBURN * MORE THAN YOU IMAGINEDDR.1
Page 1
DRAFT
DOWNTOWN REDEVELOPMENT
COMMITTEE
AUGUST 9, 2011
MINUTES
I. CALL TO ORDER
Chair Lynn Norman called the meeting to order at 4:00 p.m. in Annex Conference Room 2,
located on the second floor of One East Main Street, Auburn, Washington. Committee
Members present were: Chair Lynn Norman, Vice Chair Nancy Backus, and Member Rich
Wagner.
Staff present included: Planning Manager Elizabeth Chamberlain and Support Clerk Bobbie
Hodgkinson.
Audience Members present were: Ronnie Roberts, Gosanko Chocolates
II. CONSENT AGENDA
A. Meeting Minutes – July 12, 2011
Vice Chair Backus moved and Member Wagner seconded to approve the consent
agenda items as presented.
MOTION CARRIED UNANIMOUSLY 3-0
III. ACTION
A. Consultant Agreement AG-C-406
Planning Manager Elizabeth Chamberlain stated this is part of the next round of projects
to accomplish with the balance of the Local Revitalization Funds (LRF). At the May 24,
2011 Downtown Redevelopment Committee meeting, the Committee provided direction
to staff on which projects to move forward with. One of these projects is remodeling the
NW City Hall plaza entrance. The recommendation is for a consultant agreement with
KPG, Inc., to perform the design work for the northwest City Hall Plaza improvement.
As outlined in the Agenda Bill, the scope of the consultant agreement includes designing
improvements that will be similar to the existing plaza improvements completed recently
at the southeast corner of City Hall. It includes possible sidewalk improvements,
pavement improvements, ADA ramp, possible lighting improvements, City Hall wall sign,
and related site furnishings and landscape. The consultant contract is anticipated to not
exceed $63,000.
Ms. Chamberlain noted that we will be looking at carrying through some of the design
features of the front plaza. The ADA ramp is included in case improvements are
needed, and some additional survey work will be required to determine whether the
ramp meets current ADA standards. Sidewalk improvements are also included because,
until the actual design, it is not known how much of the sidewalk might need to be
replaced to meet standards.
DR.1
Downtown Redevelopment Committee Minutes August 9, 2011
Page 2
The Budget Status Sheet has the design at about $63,000 which leaves some cushion in
case something comes up during the design phase. The estimate came back a little less
which leaves some surplus in Fund 330. Member Wagner inquired if the $63,000 falls
within the small works contact threshold. Ms. Chamberlain responded that the
professional services roster through Municipal Research Service Center was used to
select three consultants for the review and selection process. It was not an advertised
bid process.
Member Wagner wanted to know what will be done in the way of pavement on this
project. Ms. Chamberlain indicated it is primarily the lower level below the staircase
area similar to the SE corner of City Hall working in that similar paver pattern and would
not include the upper part near the doorway.
Chair Lynn Norman asked about the infrastructure. Ms. Chamberlain indicated this is
more of a surface project; it is a much smaller area and the level of grading and
excavation is minimal. There is an existing storm drain that will be improved to meet
current standards.
The handrails appear to meet ADA standards but, as part of the survey work, the height
of the railings will be checked for compliance. The Committee would like part of the
design scope to look into adding railings to the staircase as what was done with new City
Hall Plaza.
Vice Chair Backus moved and Member Wagner seconded the motion to forward
Consultant Agreement AG-C-406 to full Council for consideration.
IV. DISCUSSION / INFORMATION
A. Matrix
Ms. Chamberlain noted, Item 10, Downtown Incentives, that the Economic Development
staff may be ready to bring this item back for discussion at the next Downtown
Redevelopment meeting. The focus is on reviewing new incentives; however, the
Committee agreed that existing incentives should be included for a complete picture.
Director Snyder and Ms. Chamberlain met with the consultant for the market analysis
last week to provide comments and changes to the draft market analysis before sharing
with the Mayor and the Committee. As a result, that date can be bumped out.
V. ADJOURNMENT
There being no further business to come before the Downtown Redevelopment Committee,
Chair Norman adjourned the meeting at 4:11 p.m.
APPROVED THIS DAY OF .
Lynn Norman, Chair Bobbie Hodgkinson, Support Clerk
DR.1
AGENDA BILL APPROVAL FORM
Agenda Subject:
August 9, 2011 Council Operations Committee
Date:
August 11, 2011
Department:
Administration
Attachments:
August 9, 2011 Council Operations
Committee Agenda
Budget Impact:
$0
Administrative Recommendation:
Background Summary:
Reviewed by Council Committees:
Council Operations Committee
Councilmember:Wagner Staff:
Meeting Date:August 15, 2011 Item Number:COC.0
AUBURN * MORE THAN YOU IMAGINEDCOC.0
Page 1
COUNCIL OPERATIONS
COMMITTEE
August 9, 2011
5:00 PM
CONFERENCE ROOM 3
CITY HALL, 2ND FL
AGENDA
I. CALL TO ORDER – 5:00 PM
II. APPROVAL OF MINUTES
A. August 4, 2011
III. ORDINANCE NO. 6373
An Ordinance of the City Council of the City of Auburn, Washington,
amending Section 2.51.020 of the Auburn City Code relating to
compensation of Council members and the Deputy Mayor
VI. ADJOURNMENT
COC.0
AGENDA BILL APPROVAL FORM
Agenda Subject:
Minutes of the August 1, 2011 Council Meeting
Date:
August 5, 2011
Department:
Administration
Attachments:
Minutes
Budget Impact:
$0
Administrative Recommendation:
Background Summary:
Reviewed by Council Committees:
Councilmember:Staff:
Meeting Date:August 15, 2011 Item Number:CA.A
AUBURN * MORE THAN YOU IMAGINEDCA.A
City Council Meeting
August 1, 2011 - 7:30 PM
Auburn City Hall
MINUTES
I.CALL TO ORDER
A.Flag Salute
Mayor Peter B. Lewis called the meeting to order at 7:30 p.m. and led those in
attendance in the Pledge of Allegiance.
B.Roll Call
Councilmembers present: Rich Wagner, Sue Singer, Nancy Backus, Bill Peloza,
Lynn Norman, and Virginia Haugen. Councilmember John Partridge was
excused.
Directors and staff members present included: Chief of Police Bob Lee, City
Attorney Daniel B. Heid, Parks, Arts and Recreation Director Daryl Faber,
Planning and Development Director Kevin Snyder, Public Works Director Dennis
Dowdy, Finance Director Shelley Coleman, Economic Development Manager
Doug Lein, and City Clerk Danielle Daskam.
C.Announcements, Appointments, and Presentations
1.Miss Auburn and Miss Auburn's Outstanding Teen
Mayor Lewis and City Council to honor Miss Auburn Daniela Ferrell
and Miss Auburn's Outstanding Teen Naomi Moore on their great job
representing Auburn at each of their state competitions where they
each placed in the Top 5.
Mayor Lewis welcomed Miss Auburn Daniela Ferrell and Miss Auburn's
Outstanding Teen Naomi Moore. Mayor Lewis was joined by
Councilmember Nancy Backus, who serves as president of the Miss Auburn
Scholarship Program. Councilmember Backus reported this year was a very
successful year for the Miss Auburn Scholarship Program. Miss Auburn's
Outstanding Teen Naomi Moore placed as third runner-up in the state
Outstanding Teen Program and Miss Auburn Daniela Ferrell placed as fourth
runner-up to Miss Washington and was named a preliminary talent winner.
Councilmember Backus thanked the many volunteers who contribute to the
success of the program, particularly Mayor Lewis who gives his time and
support to the program. Mayor Lewis stated that the Miss Auburn
Scholarship Program is the largest local program of its type in the United
States. He thanked Councilmember Backus for her service and leadership
as president of the program.
Page 1 of 9
CA.A
Councilmember Backus also announced the dates of upcoming program
events: the Miss America Program will be held January 16, 2012, the
second annual Miss Auburn's Outstanding Teen program will be held
January 21, 2012, and the fiftieth anniversary of the Miss Auburn Scholarship
Program will be held February 3 and 4, 2012.
Miss Auburn Daniela Ferrell introduced and thanked her mother, Elsa Ferrell,
who was also in attendance. Miss Auburn's Outstanding Teen Naomi Moore
also introduced and thanked her mother, Rebecca, who accompanied her
this evening.
D.Agenda Modifications
There was no change to the agenda.
II.CITIZEN INPUT, PUBLIC HEARINGS & CORRESPONDENCE
A.Public Hearings
No public hearing was scheduled for this evening.
B.Audience Participation
This is the place on the agenda where the public is invited to speak to the
City Council on any issue. Those wishing to speak are reminded to sign in
on the form provided.
No one from the audience requested to address the Council.
C.Correspondence
There was no correspondence for Council review.
III.COUNCIL COMMITTEE REPORTS
A.Municipal Services
Chair Peloza reported the Municipal Services Committee met July 25, 2011. The
Committee reviewed Resolution No. 4696 authorizing a contract with Collette
Vacation Tours to act as a travel agent for the City's Senior Center Program. The
Committee also reviewed Ordinance No. 6367 relating to solid waste, recycling,
and compostables. The Committee discussed a proposed contract for animal
services with the Auburn Valley Humane Society, the animal control licensing
program quarterly report, red light photo signage, parking signage at the Kiss and
Ride lot at the transit center, speed limits in alleyways, parking space identification
in public right-of-way, the shopping cart semi-annual report, the quarterly reports
on the golf course restaurant and the golf course operation, Resolution No. 4731
accepting a Byrne Memorial Justice Assistance Grant in the amount of
$34,000 from the U.S. Department of Justice, and the committee project matrix.
The next regular meeting of the Municipal Services Committee is scheduled for
August 8, 2011 at 3:00 p.m.
Page 2 of 9
CA.A
B.Planning & Community Development
Chair Norman reported the Planning and Community Development Committee
met July 25, 2011. The Committee approved Resolution No. 4730 authorizing an
agreement with the City of Algona for planning and advisory code enforcement
services. The City of Auburn will be compensated for the services, and City of
Auburn will have first priority for staff. The Committee reviewed the results of the
recent citizens survey conducted by Elway Research of a cross-section of 500
residences. In general, the results stayed the same or increased in satisfaction.
Parks and Recreation is the most used service. Transit use has increased, and
Police, Parks, and Internet Access were the "stars" of the survey. The Committee
also reviewed Resolution No. 4696 authorizing a contract with Collette Vacation
Tours for the Senior Center Program, the Auburn Gateway Project by Robertson
Properties Group for development of approximately 60 acres south of 277th and
west of the I Street NE extension, a proposed code amendment to allow keeping
of urban farm animals, and downtown parking. The next regular meeting of the
Planning and Community Development Committee is scheduled for August 8,
2011 at 5:30 p.m.
C.Public Works
Chair Wagner reported the Public Works Committee met this afternoon at 3:30.
The Committee approved right-of-way use permits for the Auburn Downtown
Association's wine and music festival and the Auburn Good Ol' Days Festival and
Fun Run. The Committee also reviewed Public Works Project No. CP1109 for
storm pipeline repair and replacement and Public Works Project No. CP1102, the
2011 Arterial and Collector Street Pavement Preservation Project. The
Committee also reviewed Resolution No. 4714 dedicating property acquired for
the M Street Underpass Project as right-of-way, Resolution No. 4732 authorizing
the bid award for Project CP0916 West Valley Highway Improvements to the
lowest responsible bidder, Resolution No. 4735 authorizing an interlocal
agreement with the Muckleshoot Indian Tribe for their participation in the Auburn
Way South Corridor Project, and Resolution No. 4736 accepting a grant from the
Washington State Transportation Improvement Board for the Auburn Way South
Corridor between Fir and Hemlock Streets SE. The Committee received a briefing
on the Auburn Gateway Project, the results of the citizens survey, and parking
plans for the Auburn Environmental Park. The next regular meeting of the Public
Works Committee is scheduled for August 15, 2011 at 3:30 p.m.
D.Finance
Chair Backus reported the Finance Committee met this evening at 6:00. The
Committee approved claims and payroll vouchers. The claims vouchers included
payments to Waste Management in the amount of $656,000 for June solid waste
services, Gibson & Jarvey in the amount of $140,000 for a parcel on H Street SE
which is part of the Community Development Block Grant capital
program, Mountain West Construction in the amount of $314,000 for a water main
replacement project on Lea Hill, Puget Sound Energy in the amount of $131,000
for power during the month of June, and Redflex Traffic Systems in the amount of
Page 3 of 9
CA.A
$74,000 for red light photo enforcement. The Committee discussed Resolution
No. 4731 accepting a Byrne Memorial Justice Grant, Resolution No. 4730
authorizing an interlocal agreement with the City of Algona for planning and
advisory code enforcement services, Resolution No. 4714 dedicating property
acquired for the M Street Underpass Project as right-of-way, Resolution
No. 4732 related to the West Valley Highway Improvements Project, Resolution
No. 4735 authorizing an interlocal agreement with the Muckleshoot Indian Tribe
for their participation in the Auburn Way South Corridor Project, and Resolution
No. 4736 accepting a grant from the Washington State Transportation
Improvement Board for the Auburn Way South corridor between Fir Street SE and
Hemlock Street SE. The next regular meeting of the Finance Committee is
scheduled for August 15, 2011 at 6:00 p.m.
E.Les Gove Community Campus
The Les Gove Community Campus Committee has not met since the last Council
meeting.
F.Downtown Redevelopment
Chair Norman reported that the Downtown Redevelopment Committee has not
met since the last Council meeting. The next regular meeting of the Downtown
Redevelopment Committee is scheduled for August 9, 2011 at 4:00 p.m.
G.Council Operations Committee
Chair Wagner reported the Council Operations Committee met July 28, 2011, and
discussed comparative salaries for Councilmembers, Council rules of procedure,
and Council committee meeting schedules. The next meeting of the Council
Operations Committee is scheduled for August 4, 2011 at 4:00 p.m.
IV.REPORTS
At this time the Mayor and City Council may report on significant items
associated with their appointed positions on state, regional and local
organizations.
A.From the Council
Deputy Mayor Singer reported that she attended the groundbreaking ceremony for
the A/B Street Corridor Project, the groundbreaking for the new boardwalk at the
Auburn Environmental Park, and the ribbon cutting ceremony for ACAP at their
new facility at the United Methodist Church on Main Street. Deputy Mayor Singer
also attended a Regional Economic Development Board meeting where she was
able to ensure that south King County was represented among their focus groups.
Councilmember Wagner reported that he attended the South Correctional Entity
(SCORE) open house. The $22 million SCORE facility is owned by the cities of
Auburn, Burien, Des Moines, Federal Way, Renton, SeaTac and Tukwila, and can
house of up to 800 misdemeanant inmates.
Page 4 of 9
CA.A
Councilmember Norman reported that she attended the groundbreaking ceremony
for the new boardwalk at the Auburn Environmental Park. Councilmember
Norman also attended the Auburn Area Chamber of Commerce's Leaders
Luncheon where Senator Joe Fain spoke regarding the last legislative session.
Councilmember Backus reported that she attended the groundbreaking ceremony
for the new boardwalk at the Auburn Environmental Park and the ribbon
cutting ceremony for ACAP at their new facility at the First United Methodist
Church on Main Street. Councilmember Backus announced that this evening is
her fourteenth wedding anniversary and thanked her husband for his support.
Councilmember Backus also welcomed back Deputy Mayor Singer following a
brief illness and announced the birth of Mason John Cox, the new grandson of
Executive Assistant Tamie Bothell.
Councilmember Peloza reported that he met with a property owner and toured
several tributaries of the northwest Auburn drainage area. Subsequently, the
property owner submitted a proposal to King County for funding possibilities
through King County, the King Conservation District, and the Water Resource
Inventory Area (WRIA) 9 to improve the drainage issues in the agricultural
northwest area of Auburn. Councilmember Peloza also attended the Auburn
Airport Advisory Board meeting where topics included the use of the airport by
a model aircraft flying group, a new policy on storage and parking of vehicles at
the airport, an alternative airport washing area, and bids for new roofs on hangars
9 and 10. Councilmember Peloza also attended the WRIA 9 management
committee meeting where they discussed a funding mechanism and drafting of a
watershed investment district as a means of funding the salmon habitat plan.
Councilmember Peloza also attended the King County Flood Control District
meeting, the U.S. Corps of Engineers change in command ceremony, the SCORE
open house, the groundbreaking ceremony for the new boardwalk at Auburn
Environmental Park, and the ribbon cutting ceremony for the new ACAP location.
Councilmember Peloza reminded that the Auburn International Farmers Market is
held on Sunday.
Councilmember Haugen reported that she attended the ACAP ribbon cutting
ceremony.
B.From the Mayor
Mayor Lewis reported that he attended the ACAP ribbon cutting ceremony at their
new location at Auburn United Methodist Church. Mayor Lewis also attended the
Bon Odori Festival and received a series of visitors this past week, including youth
ambassadors from the Sister City of Tamba, Japan and several youth from
Okinawa and Tokyo, Japan. Mayor Lewis also participated in the groundbreaking
ceremony for the new boardwalk at the Auburn Environmental Park and the A/B
Street Corridor Project groundbreaking. He also attended the King County Flood
Control District Advisory Committee where the focus of the meeting was the
budget and funding from FEMA for the cost of placing and removing the flood
control barriers along the Green River.
Page 5 of 9
CA.A
V.CONSENT AGENDA
A.Minutes of the July 18, 2011 Council meeting.
B.Payroll Vouchers (Backus/Coleman)
Payroll check numbers 531828 through 531925 in the amount of $330,258.26 and
electronic deposit transmissions in the amount of $1,202,060.05 for a grand total
of $1,532,318.31 for the period covering July 14, 2011 to July 27, 2011.
C.Public Works Project No. CP1102 (Wagner/Dowdy)
City Council award Contract No. 11-10, to Puget Paving and Construction
on their low bid of $1,259,845.00 for Project No. CP1102, 2011 Arterial and
Collector Street Pavement Preservation
Deputy Mayor Singer moved and Councilmember Wagner seconded to approve
the Consent Agenda.
Councilmember Haugen requested the removal of the claims vouchers from the
Consent Agenda.
MOTION TO APPROVE THE CONSENT AGENDA, EXCEPTING THE CLAIMS
VOUCHERS, CARRIED UNANIMOUSLY. 6-0.
VI.UNFINISHED BUSINESS
A.Claims Vouchers (Backus/Coleman)
Claims check numbers 406215 through 406537 in the amount of
$1,922,333.75 and three wire transfer in the amount of $204,197.50 and
dated this 1st day of August, 2011.
Deputy Mayor Singer moved and Councilmember Wagner seconded to approve
the claims vouchers.
Councilmember Haugen questioned vouchers 406450 to Public Benefit
Technology and 406222 to A Agro Tree Inc. Additional information was conveyed
to Councilmember Haugen in response to her questions.
MOTION CARRIED UNANIMOUSLY. 6-0.
VII.NEW BUSINESS
There was no new business.
VIII.ORDINANCES
A.Ordinance No. 6367 (Peloza/Coleman)
An Ordinance of the City Council of the City of Auburn, Washington,
amending Chapter 8.08 of the Auburn City Code relating to solid waste
Councilmember Peloza moved and Deputy Mayor Singer seconded to introduce
and adopt Ordinance No. 6367.
Page 6 of 9
CA.A
MOTION CARRIED UNANIMOUSLY. 6-0.
IX.RESOLUTIONS
A.Resolution No. 4696 (Peloza/Faber)
A Resolution of the City of Auburn, Washington, authorizing the Mayor and
City Clerk of the City of Auburn, to execute an agreement with Collette
Vacations to act as travel agent for the City's Senior Center Program
Councilmember Peloza moved and Deputy Mayor Singer seconded to adopt
Resolution No. 4696.
Deputy Mayor Singer noted that local travel agents were given an opportunity to
provide these services.
MOTION CARRIED UNANIMOUSLY. 6-0.
B.Resolution No. 4714 (Wagner/Dowdy)
A Resolution of the City Council of the City of Auburn, Washington,
dedicating property acquired by the City of Auburn for the M Street
Underpass Project as right-of-way
Councilmember Wagner moved and Councilmember Peloza seconded to adopt
Resolution No. 4714.
MOTION CARRIED UNANIMOUSLY. 6-0.
C.Resolution No. 4730 (Norman/Snyder)
A Resolution of the City Council of the City of Auburn, Washington,
authorizing the Mayor and City Clerk to execute an agreement for building,
planning, and code enforcement services with the City of Algona
Councilmember Norman moved and Councilmember Backus seconded to adopt
Resolution No. 4730.
In response to questions from Deputy Mayor Singer, Director Snyder advised that
the agreement provides for full cost recovery for all services. The department
capacity was evaluated to confirm that the service level requested by Algona
could be met; City of Auburn demands will always be a priority.
MOTION CARRIED UNANIMOUSLY. 6-0.
D.Resolution No. 4732 (Wagner/Dowdy)
A Resolution of the City Council of the City of Auburn, Washington,
authorizing the Mayor to award and execute an agreement with the lowest
responsible bidder for construction of Public Works Contract Number 11-11
for Project CP0916, West Valley Highway Improvements
Councilmember Wagner moved and Councilmember Peloza seconded to adopt
Page 7 of 9
CA.A
Resolution No. 4732.
There was brief discussion regarding the detour routes during construction of the
project. Councilmember Haugen requested all Councilmembers receive the
information that was given to the Public Works Committee earlier today.
Mayor Lewis stated that information regarding the project and the detour routes
will be available on the City's web site, in the newspaper, through written
notification, and through the use of electronic signs.
MOTION CARRIED UNANIMOUSLY. 6-0.
E.Resolution No. 4735 (Wagner/Dowdy)
A Resolution of the City Council of the City of Auburn, Washington,
Authorizing the Mayor and City Clerk to negotiate and execute an Interlocal
Agreement with the Muckleshoot Indian Tribe to design and construct
improvements to the Auburn Way South Corridor between Fir Street SE and
Hemlock Street SE
Councilmember Wagner moved and Councilmember Peloza seconded to adopt
Resolution No. 4735.
Councilmember Wagner explained that the resolution provides for an interlocal
agreement with the Muckleshoot Indian Tribe, who will be contributing
approximately twenty percent of the cost of the project.
MOTION CARRIED UNANIMOUSLY. 6-0.
F.Resolution No. 4736 (Wagner/Dowdy)
A Resolution of the City Council of the City of Auburn, Washington,
authorizing the Mayor to accept a grant from the Washington State
Transportation Improvement Board for improvements to the Auburn Way
South Corridor Between Fir Street SE and Hemlock Street SE
Councilmember Wagner moved and Councilmember Peloza seconded to adopt
Resolution No. 4736.
Councilmember Wagner explained that Resolution No. 4736 accepts a grant from
the Washington State Transportation Improvement Board in the amount of $2.4
Million for design and construction of improvements to the Auburn Way South
corridor between Fir Street Se and Hemlock Street SE.
MOTION CARRIED UNANIMOUSLY. 6-0.
X.ADJOURNMENT
There being no further business to come before the Council, the meeting adjourned at
8:37 p.m.
DATED AND SIGNED THIS ________ DAY OF AUGUST, 2011.
Page 8 of 9
CA.A
_____________________________ ______________________________
Peter B. Lewis, Mayor Danielle Daskam, City Clerk
Page 9 of 9
CA.A
AGENDA BILL APPROVAL FORM
Agenda Subject:
Claims Vouchers
Date:
August 10, 2011
Department:
Finance
Attachments:
No Attachments Available
Budget Impact:
$0
Administrative Recommendation:
City Council approve the claims vouchers.
Background Summary:
Reviewed by Council Committees:
Finance
Councilmember:Backus Staff:Coleman
Meeting Date:August 15, 2011 Item Number:CA.B
AUBURN * MORE THAN YOU IMAGINEDCA.B
AGENDA BILL APPROVAL FORM
Agenda Subject:
Payroll Vouchers
Date:
August 10, 2011
Department:
Finance
Attachments:
No Attachments Available
Budget Impact:
$0
Administrative Recommendation:
City Council approve the payroll vouchers.
Background Summary:
Reviewed by Council Committees:
Finance
Councilmember:Backus Staff:Coleman
Meeting Date:August 15, 2011 Item Number:CA.C
AUBURN * MORE THAN YOU IMAGINEDCA.C
AGENDA BILL APPROVAL FORM
Agenda Subject:
Public Works Project No. CP0803
Date:
August 10, 2011
Department:
Public Works
Attachments:
Budget Status Sheet
Bid Tabulation Summary
Vicinity Map
Budget Impact:
$0
Administrative Recommendation:
City Council award Small Works Contract No. 11-04 to T Miller Construction on their low
bid of $115,336.90 for Project No. CP0803, 37th St SE / R St SE Pedestrian Connector
Background Summary:
The purpose of this project is to construct a 10-foot wide, non-motorized trail from the
end of 37th Street SE approximately 400 feet to connect to the existing sidewalk along R
Street SE. The project includes lighting and fencing.
The total project cost is estimated to be $197,708. A project budget contingency of
$19,011 remains in the 102 (Arterial Street) Fund.
O4.9.1 CP0803
Reviewed by Council Committees:
Public Works
Councilmember:Wagner Staff:Dowdy
Meeting Date:August 15, 2011 Item Number:CA.D
AUBURN * MORE THAN YOU IMAGINEDCA.D
Project No: CP0803Project Title:
Project Manager: Leah Dunsdon
Project Initiation
Initiation Date: September 8, 2009 Permision to Advertise
Advertisement Date: _July 21, 2011___ Contract Award
Award Date: ___________ Change Order Approval
Contract Final Acceptance
Funding Prior Years 20102011 Future Years Total
102 Fund - State Grant 11,57116,31496,415124,300
102 Fund 9,41983,00092,419
Total20,99016,314179,4150216,719
Activity Prior Years 20102011 Future Years Total
Design Engineering - City Costs20,99016,31410,00047,304
Construction Contract Bid 115,337115,337
Authorized Contingency (20%)23,06723,067
Other (WSDOT Design & Construction Costs)1,0001,000
Construction Engineering - City Costs 11,00011,000
Total 20,990 16,314 160,404 0 197,708
Funds Budgeted (Funds Available)
Estimated Cost (Funds Needed)
BUDGET STATUS SHEET
37th Street SE / R Street SE Pedestrian Connector
Date: August 8, 2011
The "Future Years" column indicates the projected amount to be requested in future budgets.
Total 20,990 16,314 160,404 0 197,708
Prior Years 20102011 Future Years Total
*102 Funds Budgeted ( )(20,990)(16,314)(179,415)0(216,719)
102 Funds Needed 20,99016,314160,4040197,708
*102 Fund Project Contingency ( )00(19,011)0(19,011)
102 Funds Required 00000
* ( # ) in the Budget Status Sections indicates Money the City has available.
102 Arterial Street Fund Budget Status
H:\PROJ\CP0803 37th Street SE, R Street SE Ped. Connector\Budget\CP0803.BudgetStatusSheet.xls1 of 1
CA.D
CA.D
CA.D
AGENDA BILL APPROVAL FORM
Agenda Subject:
Public Works Project No. CP1002
Date:
August 10, 2011
Department:
Public Works
Attachments:
Budget Status Sheet
Final Pay Estimate
Vicinity Map
Budget Impact:
$0
Administrative Recommendation:
City Council approve Final Pay Estimate No. 10 to Contract No. 10-03 in the amount of
$18,866.57 and accept construction of Project No. CP1002 2010 Local Street Pavement
Preservation Project
Background Summary:
The 2010 Local Street Pavement Preservation project rehabilitated deficient pavement on 1.4 miles of
local streets in and around the City's downtown area. This rehabilitation was accomplished by replacing
damaged concrete pavement panels on 0.9 miles of streets, overlaying 0.3 miles of streets, and
reconstructing the pavement on 0.1 miles of streets. This work was funded by the 103 (Local Street) Fund.
This project is also replaced the damaged concrete pavement panels on 1st St NE between Auburn Way
N and Auburn Ave (0.1 miles). This work was funded by the 105 (Arterial/Collector Street Preservation)
fund.
This project also replaced the undersized water main and storm drainage lines on 3rd St NE between K St
NE and M St NE and replaced a portion of the shallow water mains on 1st and 3rd St NE between Auburn
Way N and D St NE. This work was funded by the 430 (Water) fund and the 432 (Storm) fund.
A project increase of $3,336 within the 103 (Local Street Preservation) fund will be necessary, however it
will not require a budget adjustment since it is anticipated that the budgeted expenditures in the 103 fund
will not be exceeded this year.
A project budget contingency of $2,405 remains in the 105 (Arterial/Collector Street Preservation) fund.
A project budget contingency of $149,208 remains in the 430 (Water) fund.
A project budget contingency of $11,792 remains in the 432 (Storm) fund.
Reviewed by Council Committees:
AUBURN * MORE THAN YOU IMAGINEDCA.E
Public Works
Councilmember:Wagner Staff:Dowdy
Meeting Date:August 15, 2011 Item Number:CA.E
AUBURN * MORE THAN YOU IMAGINEDCA.E
Project No: CP1002 Project Title:
Project Manager: Seth Wickstrom
Project Initiation
Initiation Date: _December 7, 2010____ Permision to Advertise
Advertisement Date: _July 27, 2010___ Contract Award
Award Date: _August 16, 2010______ Change Order Approval
Contract Final Acceptance
Funding Prior Years 20102011 Future Years
103 Fund - Local Street Preservation 291,572 479,267
105 Fund - Arterial/Collector Street Preservation Fund 131,0136,000
430 Fund - Water 2,327310,700
432 Fund - Storm 2,49355,000
328 Fund - Traffic Signal Budget 18,500
Total 0427,405869,4670
Activity Prior Years 20102011 Future Years
Design Engineer - City Costs*4,095
Construction Estimate 420,663498,086
Change Order No. 1 85,993
Change Order No. 2 75,000
Line Item Changes 37,698
Construction Engineering - City Costs*2,64712,550
Total 0427,405709,3270
* City staff costs are charged against the Engineering Budget and not the Project Budget, and are not shown here.
Prior Years 20102011 Future Years
**103 Funds Budgeted ( )0(291,572)(479,267)0
103 Funds Needed 0291,572482,6030
**103 Fund Project Contingency ( )0000
103 Funds Required 003,3360
Prior Years 20102011 Future Years
**105 Funds Budgeted ( )0(131,013)(6,000)0
105 Funds Needed 0131,0133,5950
**105 Fund Project Contingency ( )00(2,405)0
105 Funds Required 0 0 0 0
Prior Years 20102011 Future Years
**430 Funds Budgeted ( )0(2,327)(310,700)0
430 Funds Needed 02,327161,4200
**430 Fund Project Contingency ( )00(149,280)0
430 Funds Required 0 0 0 0
105 Arterial and Collector Preservation Budget Sta
430 Water Budget Status
BUDGET STATUS SHEET
2010 Local Street Pavement Preservation
Date: August
103 Local Street Preservation Budget Status
The "Future Years" column indicates the projected amount to be requested in future budgets.
Funds Budgeted (Funds Available)
Estimated Cost (Funds Needed)
C:\Program Files\Neevia.Com\Document Converter\temp\PDFConvert.806.1.BudgetStatusSheet.xlsx 1 of 4CA.E
Project No: CP1002 Project Title:
Project Manager: Seth Wickstrom
BUDGET STATUS SHEET
2010 Local Street Pavement Preservation
432 Storm Budget Status
Prior Years 20102011 Future Years
**432 Funds Budgeted ( )0(2,493)(55,000)0
432 Funds Needed 02,49343,2080
**432 Fund Project Contingency ( )00(11,792)0
432 Funds Required 0 0 0 0
328 Traffic Signal Budget Status
Prior Years 20102011 Future Years
**328 Funds Budgeted ( )0(18,500)0
328 Funds Needed 018,5000
**328 Fund Project Contingency ( )0000
328 Funds Required 0 0 0 0
** ( # ) in the Budget Status Sections indicates Money the City has available.
C:\Program Files\Neevia.Com\Document Converter\temp\PDFConvert.806.1.BudgetStatusSheet.xlsx 2 of 4CA.E
Total
770,839
137,013
313,027
57,493
18,500
1,296,872
Total
4,095
918,748
85,993
75,000
37,698
15,197
1,136,732
Total
(770,839)
774,175
0
3,336
Total
(137,013)
134,608
(2,405)
0
Total
(313,027)
163,748
(149,280)
0
get Status
August 8, 2011
Status
C:\Program Files\Neevia.Com\Document Converter\temp\PDFConvert.806.1.BudgetStatusSheet.xlsx 3 of 4CA.E
Total
(57,493)
45,701
(11,791)
0
Total
(18,500)
18,500
0
0
C:\Program Files\Neevia.Com\Document Converter\temp\PDFConvert.806.1.BudgetStatusSheet.xlsx 4 of 4CA.E
CA.E
CA.E
CA.E
CA.E
CA.E
CA.E
CA.E
AGENDA BILL APPROVAL FORM
Agenda Subject:
Consultant Agreement AG-C-406
Date:
August 10, 2011
Department:
Planning and Development
Attachments:
Budget Status Sheet
Vicinity Map
Budget Impact:
$63,000
Administrative Recommendation:
City Council approve Consultant Agreement No. AG-C-406 with KPG, Inc., for design
services for Project No. CP1115, NW City Hall Plaza Improvement.
Background Summary:
The City Council passed Resolution No. 4502 which authorized the use of local
revitalization financing and authorized the submittal of applications to the Washington
State Department of Revenue. On May 3, 2010, the City Council passed Ordinance No.
6305 which authorized the issuance of limited tax general obligation bonds a portion of
which would fund downtown infrastructure improvements.
As a result of the favorable bidding climate and project budget contingency, there is a
remaining Local Revitalization Funds (LRF) balance of $1,076,000 that is not committed
to other projects. At the May 24, 2011 Downtown Redevelopment Committee meeting,
the Committee provided direction to staff on which projects would be accomplished with
the LRF fund balance. One of those projects is remodeling the NW City Hall plaza
entrance.
The scope of the consultant agreement includes designing improvements that will be
similar to the existing plaza improvements completed recently at the SE corner of City
Hall, including possible sidewalk improvements, pavement improvements, ADA Ramp,
possible lighting improvements, City Hall wall sign, and related site furnishings and
landscape.. The consultant contract is anticipated to not exceed $63,000.
O4.4.1 CP1115, A3.16.7
Reviewed by Council Committees:
Downtown Redevelopment
Councilmember:Norman Staff:Snyder
Meeting Date:August 15, 2011 Item Number:CA.F
AUBURN * MORE THAN YOU IMAGINEDCA.F
AUBURN * MORE THAN YOU IMAGINEDCA.F
Project No: CP1115 Project Title:
Project Manager: Elizabeth Chamberlain
Project Initiation
Initiation Date: _________ Permision to Advertise
Advertisement Date: ________ Contract Award
Award Date: ___________ Change Order Approval
Contract Final Acceptance
Funding Prior Years 20112012 2013 Total
330 Local Revitalization Funds 93,977 93,977
328 Funds Transferred to 330 Fund 382,000 382,000
Total 093,977382,0000475,977
Activity Prior Years 20112012 2013 Total
Design Engineering - City Costs 25,000 25,000
Design Engineering - Consultant Costs 63,000 63,000
Construction Estimate 291,800 291,800
Project Contingency (15%)43,770 43,770
Construction Engineering - City Costs 20,000 20,000
ConstructionEngineering-ConsultantCosts 15000 15000
Funds Budgeted (Funds Available)
Estimated Cost (Funds Needed)
BUDGET STATUS SHEET
North City Hall Plaza Improvement
Date: July 5, 2011
The "Future Years" column indicates the projected amount to be requested in future budgets.
Construction Engineering - Consultant Costs 15,000 15,000
Total 088,000370,5700458,570
Prior Years 20112012 2013 Total
*330 Funds Budgeted ( )0(93,977)(382,000)0 (475,977)
330 Funds Needed 088,000370,5700 458,570
*330 Fund Project Contingency ( )0 (5,977)(11,430)0(17,407)
330 Funds Required 00000
* ( # ) in the Budget Status Sections indicates Money the City has available.
330 Local Revitalization Funds Budget Status
E:\AGENDA\DRC\2011 DRC\8.09.11 DRC\Construction\BudgetStatusSheet North Plaza.xls1 of 1
CA.F
Vicinity Map
North City Hall Plaza Project
ASt
r
e
e
t
SW
So
u
t
h
Di
v
i
s
i
o
n
St
r
e
e
t
1stStreetNE
WestMainStreet
Project Area
CA.F
AGENDA BILL APPROVAL FORM
Agenda Subject:
Ordinance No. 6369
Date:
August 9, 2011
Department:
Planning and Development
Attachments:
Ordinance No. 6369
Environmental Checklist
DNS
Expeditied state review letter
Budget Impact:
$0
Administrative Recommendation:
City Council introduce and adopt Ordinance No. 6369.
Background Summary:
Ordinance No. 6369 contains amendments to Chapters 18.04, 18.07 and 18.31 of the
Auburn City Code for the purposes of allowing individuals to keep a variety of small
animals as pets in the residential districts and in some commercial districts.
The Planning and Community Development Committee initially discussed ideas and
issues for the expansion of the pet definition at the April 25, 2011 meeting and gave staff
direction to proceed with initial policy development. In May 2011, staff presented initial
policies to the Planning and Community Development Committee and received input and
direction to proceed to Planning Commission. The Planning Commission conducted a
policy review work session on June 7, 2011 and duly noticed public hearing on July 6,
2011. Following the close of the public hearing, the Planning Commission recommended
to the City Council on a 5-0 vote with 2 member absent approval of the policy changes
contained in the Ordinance.
The Planning and Community Development Committee considered the Planning
Commission's recommendation during the August 8, 2011 meeting and on a unanimous
motion recommended approval of Ordinance No. 6369 to the City Council.
City staff complete an environmental review of the proposed policy changes pursuant to
the City's adopted SEPA standards and issued a Determination of Non-Significance on
June 21, 2011. The City also completed and submitted a 60 day review sent on June 17,
2011 to the Washington State Department of Commerce Growth Management Services
Division in accordance with RCW 36.70A.106.
O3.4.2.1.2
Reviewed by Council Committees:
AUBURN * MORE THAN YOU IMAGINEDORD.A
Finance, Planning And Community Development Other: Planning Commission; Legal
Councilmember:Norman Staff:Snyder
Meeting Date:August 15, 2011 Item Number:ORD.A
AUBURN * MORE THAN YOU IMAGINEDORD.A
ORDINANCE NO 6 36 9
AN ORDINANCE OF THECITY COUNCIL OF THE CITY
OF AUBURN WASHINGTON AMENDING SECTIONS
1804495 1807020 18 21010 AND 1821020 OF THE
AUBURN CITY CODE AND CREATING NEW SECTIONS
1804325 1804622 1804742 1831210 AND 1831211
OF THE AUBURN CITY CODE FOR THE PURPOSE OF
ALLOWING THE KEEPING OF CHICKENS MINIATURE
GOATS AND POTBELLY PIGS AS PETS IN SOME
RESIDENTIAL AND COMMERCIAL DISTRICTS IN THE
CITY OF AUBURN
WHEREAS there is interest in the keeping of chickens potbelly pigs and
miniature goats as pets in some residential and commercial districts in the City of
Auburn and
WHEREAS the question of whether to allow individuals to keep chickens
potbelly pigs and miniature goats as pets was raised by Staff to the Planning and
Community Development Committee in April of 2010 and
WHEREAS Staff gained further direction from the Planning and Community
Development Committee at the May 9 2011 meeting and
WHEREAS a Determination of NonSignificance was issued for the proposed
amendments on June 21 2011 with no comments or appeals filed and
WHEREAS pursuant to RCW 3670A106 the proposed zoning code
amendments were sent to the Washington State Department of Commerce and other
state agencies as required for an expedited review were received by Department of
Commerce on June 17 2011 and
WHEREAS Staff presented the proposed ordinance to the Planning Commission
on June 7 2011 as a workshop and at the July 6 2011 meeting as a public hearing
and
Ordinance No 6369
August 11 2011
Page 1 of 14
ORD.A
WHEREAS the Planning Commission recommended that the CityCouncil adopt
the proposed ordinance amendments and
WHEREAS the City Council finds that the proposed amendments to the Auburn
City Code are in accordance with Section 3670A 130 RCW
NOW THEREFORE THE CITY COUNCIL OF THE CITY OF AUBURN
WASHINGTON DO ORDAIN as follows
Section 1 Amendment to City Code That Section 1804495 of the Auburn
City Code be and the same hereby is amended to read as follows
1804495 Household pet
Household pet means a domesticated animal of ordinary species that lives or
is commonly known to be capable of living within the confines of a residence Animals
considered to be common household pets included but are not necessarily limited to the
following dogs cats rabbits indoor birds small rodents and fish miniature goats
potbelly pigs and domestic fowl Animals not considered to be common household pets
include but are not necessarily limited to the following horses cows goats sheep
hU
swine donkeys full size swine and full size goats GhGkens endangered or exotic
species and any similar species
i
11
a Ord 6245 3 2009 Ord 5777 1 2003 Ord 4229 2
1987 Formerly 1804720
Section 2 Amendment to City Code That Section 1807020 of the Auburn
City Code be and the same hereby is amended to read as follows
1807020 Uses
Table 1807020
Permitted Use Table Residential Zoning Designations
P Permitted A Administrative C Conditional Use X Not Permitted
Land Uses Zoning Designations
R R R R R R R
C 1 6 7 10 16 20
Ordinance No 6369
August 11 2011
Page 2 of 14
ORD.A
Table 1807020
Permitted Use Table Residential Zoning Designations
P Permitted A Administrative C Conditional Use X Not Permitted
Land Uses Zoning Designations
R R R R R R R
C 1 5 7 10 16 20
A Residential Uses
Accessory dwelling units P P P P X X X
Accessory use residential P P P P P P P
Adult family home P P P P P P P
Bed and breakfast P P P P P P P
Boardinghouses with three or more boarders X X X X C C C
Duplexes provided that minimum lot size of zoning designation is
met and subject to compliance with Chapter 1825 ACC Infill X X A P P P X
Residential Development Standards
Foster care homes P P P P P P P
Group residence facilities 7 or more residents X X X X C C C
Group residence facilities 6 or fewer residents P P P P P P P
Paz PatP2PazpatPazPaz
Keeping household pets 4
Multiplefamily dwellings X X X X A P P
Neighborhood recreational buildings and facilities owned and Azs A6 A79 As P P
managed by the neighborhood homeowners association
Renting of rooms for lodging purposesonly to accommodate not
P P P P P P P
more than two persons in additionto the immediate family
Residential care facilities including butnot limited to assisted living P P X X A P P
facilities convalescent homes continuing care retirement facilities
Singlefamily detached dwellings new P P P P P P X
Supportive housing subject to the provisions of ACC 1831160 X X X X X P P
Swimming pools tennis courts and similar outdoor recreation uses
P P P P EP P P
only accessory to residential or park uses
Ordinance No 6369
August 11 2011
Page 3 of 14
ORD.A
Table 1807020
Permitted Use Table Residential Zoning Designations
P Permitted A Administrative C Conditional Use X Not Permitted
Land Uses Zoning Designations
R R R R R R R
C 1 5 7 10 16 20
Townhouses attached X X X X P P P
B Commercial Uses
Commercial horse riding and bridle trails A X X X X X X
Commercial retail included as part of mixeduse development and
X X X X A A A
not a home occupation in compliance with Chapter 1860 ACC
Daycare limitedto a mini daycare centerDaycare center
preschool or nursery school may also be permitted but must be X A A A A A A
located on an arterial
Homebased daycare as regulated by RCW 3563185 and through P P P P P P P
receipt of approved city business license
Home occupations subject to compliance with Chapter 1860 ACC P P P P P P P
Mixeduse development43 X X X X P P P
Nursing homes X X X X C C C
Private country clubs and golf courses excluding driving ranges X X C C C X X
Privately owned and operated parks and playgrounds and not
X A A A A P P
homeowners associationowned recreational area
Professional offices included as part of mineduse development X X X X A A A
and not a home occupation in compliance with Chapter 1860 ACC
C Resource Uses
Agricultural type uses are permitted provided they are incidental
and secondary to the singlefamily use
Agricultural crops and open field growing commercial P X X X X X X
Barns silos and related structures P X X X X X X
Commercial greenhouses P X X X X X X
R 42 X X X X X
Ordinance No 6369
August 11 2011
Page 4 of 14
ORD.A
Table 1807020
Permitted Use Table Residential Zoning Designations
P Permitted A Administrative C Conditional Use X Not Permitted
Land Uses Zoning Designations
R R R R R R R
C 1 5 7 10 16 20
provided that there shall not be merethan one horse bow doFkey
6AMitinmtotheMinim
Pasturing and grazing a P X X X X X X
Public and private stables a P X X X X X X
Roadside stands for the sale of agricultural products raised on the
premises The standcannot exceed 300 square feet in area and P X X X X X X
must meet the applicable setback requirements
Fish hatcheries C X X X X X rx
D Government Institutional and Utility Uses
Civic social and fraternal clubs X FX7 X X A A A
Government facilities A A A A A A A
Hospitals except animal hospitals X X X X X C C
Municipal parks and playgrounds A P P P P P P
Museums X X X X A A A
Religious institutions less than one acre lot size A A A A A A A
Religious institutions one acre or larger Iotsize C C C C C C C
Transmitting towers C C C C C C C
Type 1D Wireless Communication Facility see ACC 1804912J P P P P P P P
Utility facilities and substations C 65 C 65 C 65 G65 C65 C65 C65
1 An accessory dwelling unit may be permitted with an existing singlefamily residence pursuant to ACC
1831120
2
petsPlease see the supplemental development standards foranimals inSection 1831210 ACC
Ordinance No 6369
August 11 2011 j
Page 5 of 14
ORD.A
3 Nip mnre than fOUr Pet6 allowed the R R20 ones T his limit r0hall not inGlude birds fiGh OF GUGkliRg
young of pets
4 Individual uses that make up a mixeduse development must be permitted within the zone If a use
making up part of a mixeduse development requires an administrative or conditional use permit the
individual use must apply for and receive the administrative or conditional useapproval as applicable
54 Proximity of pasture or livestock roaming area to wells surface waters and aquifer recharge zones is
regulated by the King or Pierce County board of health and property owners shall comply with the
provisions of the King County board of health code
65 Excludes all public and private utility facilities addressed under ACC 1802040E
76 Administrative use permit not required when approved as part of a subdivision or binding site plan
Ord 6269 3 2009 Ord 6245 5 2009
Section 3 Amendment to City Code That Section 1821010 ofthe Auburn
City Code be and the same hereby is amended to read as follows
1821010 Lea Hill overlay
A Purpose The purpose of this section is to provide for additional
development standards to address the area commonly referred to as the Lea Hill
annexation areaasannexed under city of Auburn Ordinance Nos 5346 and 6121 and
identified on thecity of Auburn comprehensive zoning map While the intent is that the
development standards for zones in the Lea Hill annexation area will be similar to if not
the same as corresponding zones in other areas of the city some variations are
needed to recognize previous development allowed by King County zoning Unless
otherwise provided for in this section all other provisions and requirements of this title
shall apply to properties Within the Lea Hill overlay
B Development Standards Lots Previously Approved
1 For any residential lot that had received final plat approval final short plat
approval or preliminary plat approval or that King County had received and determined
the application complete fora preliminary plat or short plat prior to the effective date of
annexation into the city of Auburn the development standards in the following table
shall apply The property ownerapplicant shall be responsible to provide to the city
evidence of these previous approvals
2 Any further subdivision of any lot and its subsequent use must conform to
the permitted uses and standards referenced in the applicable zoning chapters of this
title exceptas modified by this section For farm animals subsection E of this section or
I subsection 1831210 shall apply
Min Setbacks Building Height
Min Lot
Min
Lot Area Max Lot
SideLotSide
Zone Area Sq Coverage Front Rear Main Accessory
Width Interior Street
Sq Ft
Ft Ft Ft Ft Ft Ft Ft
Ft per
Unit
R1 r8000 NA 35 35 20 5 5 10 35 35
Ordinance No 6369
August 11 2011
Page 6 of 14
ORD.A
Min Setbacks Building Height
Min Lot
Min
Lot Area Max Lot
Zone Area Sq
Lot
Coverage Front Rear Side Side
Main AccessoryWidthoInteriorStreet
Sq Ft
Ft o Ft Ft Ft Ft Ft Ft
Ft per
Unit
R5 2500 NA 30 35 10 5 5 10 35 16
R7 2500 6000 30 35 10 5 5 10 35 16
R10 2500 4300 30 40 10 5 5 10 35 35
R16 21500 2700 30 55 10 5 5 10 35 35
R20 2500 2175 30 55 10 5 5 10 35 35
Garages and other similar structures with a vehicular access require a 20foot
setback from any street
C Prior King County Approvals The city of Auburn will recognize the terms
of any King Countyapproved plat PUP conditional use permit contract rezone or
similar contractual obligations that may have been approved prior to the effective date
of the annexation of the subject property The conditions of any project that was
approved by King Countyshallbe required to be fulfilled in the city of Auburn
D Planning Director Authorization The planning director shall be authorized
to interpret the language of any King County permit plat or condition thereof and
effectuate the implementation of same to the fullest extent possible If there is a conflict
between a previous King County approval and the Auburn regulation then the most
restrictive provision shall apply as determined bythe planningdirector
E Farm Animals
1 For properties greater than an acre 4nin the R1 R5 and R7 zones it is
permissible to keep farm animals excluding goats and swine in the R5 and R7 zones
provided there shall not be more than one horse cow donkey or other similar large
animal or four small animals such as sheep or 12 poultry rabbits or similar size
animals per each acre of enclosed usable pasture or roaming area This acreage
requirement is in addition to the minimum lot size requirements of the zonePropertyownersofmorethananacreintheLeaHillOverlaymaychoosetoapplythese
standards or the standards in subsection 1831210
2 Shelters provided for farm animals shall be constructed no closer than 50
feet from any adjoining lot and shall be 100 feet from any public street or alley Any
corral exercise yard or arena shall maintain a distance of 35 feet from any property
line This excludes pasture area
3 For those properties that do not meet the requirements of subsection
E1 of this section and farm animals were present prior to annexation the farm
Ordinance No 6369
August 11 2011
Page 7 of 14
ORD.A
animals may remain as legal nonconforming uses In such case the number of farm
animals allowed may be the same as what the county zoning provisions had allowed
prior to the effective date of the annexation of the subject property
F Lot Averaging R1 Zone It may bepossible to subdivide land in the R1
zone into lots smaller than 35000 square feet if the property has a significant amount of
nonbuildable land due to steep slopes wetlands or similar features that would be in the
publics best interest to maintain The following regulations shall apply in situations
where lot averaging is permitted or required
1 At least 50 percent of the subdivision must be set aside as open space
Critical areas ie steep slopes wetlands can count towards the 50 percent
requirement Maintenance of the open space tract or easement shall be the
responsibility of the property owner andor a homeowners association
2 The number of allowable lots in a subdivision shall be determined by
multiplying the total number of acres in the subdivision by one Any fraction shall be
rounded to the nearest whole number with onehalf being rounded up
3 The minimum size of any lot shall be 8000 square feet For lots less than
35000 square feet the minimum lot width shall be consistent with the requirements of
the R5 zone Chapter 1807 ACC All other applicable development standards related
to the R1 zone will continue to apply
4 Lots within the subdivision shall be clustered so as to provide for continuity
of open spacewithin the subdivision and where possible with adjoining parcels
5 Each lot within a subdivision shall illustrate a building areawithin which
the house accessory structures and parking areas shall be constructed The building
area shall be exclusive of setbacks nonbuildable areas or any required buffers from the
nonbuildable areas Any preliminary plat final plat or short plat shall illustrate the
building area for each lot Any futureconstruction will be limited to the identified building
area
6 A native growth protection easement or similar device which may include
provisions for the limited removal of vegetation and passive use of the easement that
perpetually protects the nonbuildable areas must be recorded with the final plat or short
plat Ord 6245 13 2009
Section 4 Amendment to City Code That Section 1821020 of the Auburn
City Code be and the same hereby is amended to read as follows
1821020 West Hill overlay
A Purpose The purpose of this section is to provide for additional
development standards to address the area commonly referred to as the West Hill
annexation area as annexed under city of Auburn Ordinance No 6122 and identified on
the city of Auburn comprehensive zoning map While the intent is that the development
standards for zones in the West Hill annexation area will be similar to if not the same
as corresponding zones in other areas of the city some variations are needed to
recognize previous development allowed by King County zoning Unless otherwise
Ordinance No 6369
August 11 2011
Page 8 of 14
ORD.A
provided for in this section all other provisions and requirements of this title shall apply
to properties within the West Hill overlay
B Development Standards Lots Previously Approved
1 For any residential lot that had received final plat approval final short plat
approval preliminary plat approval or that King County had received and determined
the application complete for a preliminary plat or short plat prior to the effective date of
annexation the development standards in the following table shall apply The property
ownerapplicant shall be responsible to provide evidence of these previous
approvalsdecisions
2 Any further subdivision of any lot and its subsequent use must conform to
the permitted uses and standards referenced in the applicable zoning chapters of this
title except as modified bythis section For farm animals subsection E of this section or
I subsection 1831210 shall apply
Min Setbacks Building Height
Min Lot
Min
Lot Area Max Lot
Lot
Covera a Side Side
Zone Area Sq g Front Rear Accessory
Width Interior Street
Main
Sq Ft
Ft N Ft Ft Ft Ft Ft Ft
Ft per
Unit
R1 8000 NA 35 35 20 5 5 10 35 35
R5 2500 NA 30 35 10 5 5 10 35 16
R7 2500 6000 30 35 10 5 5 10 35 16
Garages and other similar structures with a vehicular access require a 20foot
setback from any street
C Prior King County Approvals The city of Auburn will recognize the terms
of any King Countyapproved plat PUD conditional use permit contract rezone or
similar contractual obligations that may have been approved prior to the effective date
of the annexation of the subject property The conditions of any project that was
approved by King County shall berequired to be fulfilled in the city of Auburn
D Planning Director Authorization The planning director shall be authorized
to interpret the language of any King County permit plat or condition thereof and
effectuate the implementation of same to the fullest extent possible If there is a conflict
between a previous King County approval and the Auburn regulation then the most
restrictive provision shall apply as determined bythe planning director
E Farm Animals
1 For properties greater than an acre Inin the R1 R5 and R7 zones
within the West Hill overlay it is permissible to keep farm animals excluding goats and
swine in the R5 and R7 zones provided there shall not be more than one horse
Ordinance No 6369
August 11 2011
Page 9 of 14
ORD.A
cow donkey or other similar large animal or four small animals such as sheep or 12
poultry rabbits or similar size animals per each acre of enclosed usable pasture or
roaming area This acreage requirement is in addition to the minimum lot size
requirements of the applicable zone Propely owners of more than an acre in the West
Hill Overlay district may choose to apply these standards or the standards in
subsection 1831210
2 Shelters provided for farm animals shall be constructed no closer than 50
feet from any adjoining lot and no closer than 100 feet from any public street or alley
Any corral exercise yard or arena shall maintain a distance of 35 feet from any
property line This excludes pasture areas
3 For those properties that do not meet the requirements of subsection
E1 of this section and farm animals were present prior to annexation the farm
animals may remain as legal nonconforming uses In such case the number of farm
animals allowed may be the same as what the county zoning provisions had allowed
prior to the effective date of the annexation of the subject property Ord 6245 13
2009
Section 5 Creation of New Section to City Code Domestic Fowl That
a New Section 1804325 of the Auburn City Code be and the same hereby is created to
read as follows
1804325 Domestic fowl
Domestic fowl includes all species of chickens turkeys geese and ducks
Section 6 Creation of New Section to City Code Miniature Goats That
a New Section 1804622 of the Auburn City Code be and the same hereby is created to
read as follows
1804622 Miniature goat
Miniature goats include species of goats commonly known as Pygmy Capra
hircus hircus pygmy or Nigerian Dwarf Capra hircus hircus nigerian dwarf and
Miniature Goats
Section 7 Creation of New Section to City Code Potbelly Pig That a
New Section 1831210 of the Auburn City Code be and the same hereby is created to
read as follows
Ordinance No 6369
August 11 2011
Page 10 of 14
ORD.A
1804742 Potbelly pig
Miniature potbelly pigs are that type of swine commonly known as Vietnamese
Chinese or Asian Potbelly Pig Sus scrofa bittatus
Section 8 Creation of New Section to City Code Permitted animals That
Section 1831210 of the Auburn City Code be and the same hereby is created to read
as follows
1831210 Permitted animals
A Domestic fowl
Domestic fowl may be kept as small animals if the owner complies with the
following
1 Roosters are not permitted
2 Structures housing domestic fowl must comply with accessory structure
setbacks applicable in the zoning district where the shelter is to be located
3 Up to 4 domestic fowl can be kept on lots thatare at least 6000 gross
squarefeet in size On lotsthatare larger than 6000 grosssquare feet 1 additional
small lot domestic animal may be kept per additional 2000 gross square feet as shown
in chart 1831211
4 Please reference section 828010 regarding noise section 812020
regarding nuisances and section 624020regardingslaughtering
B Miniature Goats
Miniature goats may be keptas small animals if they are licensed as follows
1 Male miniature goats must be neutered
2 All miniature goats must be dehorned
3 Nursing offspringof miniaturegoats licensed according to the provisions
of this Code may be kept until weaned but no longer than 12 weeks from birth
4 Shelter location must comply with accessory structure setbacks applicable
in the zoning district where the shelter is to be located
5 Licensingmust be done in accordance with Auburn City Code Title 6
Animal Control which incorporates the provisions of King County Code Title11 Animal
Care and Control
6 Up to 2 miniature goats are allowed on lots that are at least 12500 gross
squarefeet in size On lots that are greater than 12500 gross square feet 1 additional
medium size domestic animal may be kept per additional7500 gross square feet as
shown in Table 1831211
7 Please reference section 828010 regarding noise section 812020
regarding nuisances and section 624020 regarding slaughtering
C Potbelly pigs
Miniature potbelly pigs may be kept as a small animal provided that no swine
that is greater than 22 inches in height at the shoulder or more than 150 pounds in
weight may be kept in the city
Ordinance No 6369
August 11 2011
Page 11 of 14
ORD.A
1 Nursing offspring of potbelly pigs licensed according to the provisions of
this Code may be keptuntil weaned but no longer than 12 weeksfrom birth
2 Shelter location must comply with accessory structure setbacks applicable
in the zoning district where the shelter istobe located
3 Licensing must be done in accordance with Auburn City Code Title 6
Animal Control which incorporates the provisions of Kiang County Code Title 11 Animal
Care and Control
4 2 potbelly pigs can be kept on lots that are at least 12500 gross square
feet in size On lots that are greater than 12500 gross square feet 1 additional medium
size domestic animal may be kept peradditional 7500 gross square feet as shown in
chart 1831211
5 Please reference section 828010 regarding noise section 812020
regarding nuisances and section 624020 regarding slaughtering
Section 9 Creation of New Section to City Code Table of Allowed
districts That a New Section 1831211 of the Auburn City Code be and the same
hereby is created to read as follows
1831211 Table of Allowed districts
The allowable numbers of animals permitted outright provided the minimum lot
size is met are detailed in the following table The specified minimum lot sizes are
absolute requirements No variances waivers andor modifications under the Auburn
City Code may be granted The keeping of animals that require lesser lot size is allowed
to be cumulative when lotsize requirements have been met Licensing of pets and
animal control is governed by Auburn City Code Title 6 Animal Control which
incorporates the provisions of King County Code Title 11 Animal Care and Control
RC R1 R5 R7 R10 R16 R20 RO C1 C2 C3
GOATS Y Y Y Y C C C N N N Y
PIGS Y Y Y Y C C C N N N Y
77111ENS Y Y Y Y C C C N N N Y
Y YES N NO C CONDITIONAL
Permitted as an outright use if more than 50 of the property is not covered with
impervious surface If the property is more than 50 covered with impervious surface
Ordinance No 6369
August 11 2011
Page 12 of 14
ORD.A
then the applicant must apply for an administrative use permit pursuant to section
1864 These applications will not be processed as conditional use permits
Maximum Number of Animals Permitted
Type of Animal Outright
Household Pets dogs cats rabbits 4 per dwelling or commercial building
caged indoor birds small rodents and regardless of lot size A pet license is
if weighing less than 10 pounds any required for each cat or dog
nonvenomous reptiles and
amphibians
Domestic Fowl 4on lots that are at least 6000 gross sq ft
in size On lots that are larger than 6000
grosssq ft 1 additional small lot domestic
animal may be kept per additional 2000
gross sq ft
Medium size animals pot belly pigs 2 on lots that are at least 12500 gross sq
and miniature goats that are smaller ft in size On lots that are greater than
than 24 inches at the shoulder andor 12500 gross sq ft 1 additional medium lot
not more than 150 pounds in weight domestic animal may bekept per additional
7500 gross sq ft
Large size animals horses ponies 2 on lots that are at least 1 gross acre in
donkeys cows standard size goats size On lots that are larger than 1 gross
llamas oxen standard size pigs acre 1 additional large lot domestic animal
may be kept per additional 21780 sq ft
Includes foster animals
Section 5 Implementation The Mayor is hereby authorized to implement
such administrative procedures as may be necessary to carry out the directions of this
legislation
Section 6 Severability The provisions of this ordinance are declared to be
separate and severable The invalidity of any clause sentence paragraph subdivision
section or portion of this ordinance or the invalidity of the application thereof to any
Ordinance No 6369
August 11 2011
Page 13 of 14
ORD.A
person or circumstance shall not affect the validity of the remainder of this ordinance or
the validity of its application to other persons or circumstances
Section 7 Effective date This ordinance shall take effect and be in force five
days from and after its passage approval and publication as provided by law
INTRODUCED
PASSED
APPROVED
CITY OF AUBURN
PETER B LEWIS
MAYOR
ATTEST
Danielle E Daskam City Clerk
APP VED AS TO FORM
iel B Hei City Attorne
Published
Ordinance No 6369
August 11 2011
Page 14 of 14
ORD.A
ORD.A
ORD.A
ORD.A
ORD.A
ORD.A
ORD.A
ORD.A
ORD.A
ORD.A
ORD.A
ORD.A
ORD.A
ORD.A
ORD.A
ORD.A
ORD.A
AGENDA BILL APPROVAL FORM
Agenda Subject:
Ordinance No. 6371
Date:
August 9, 2011
Department:
Planning and Development
Attachments:
Ordinance No. 6371
Budget Impact:
$0
Administrative Recommendation:
City Council to introduce and adopt Ordinance No. 6371.
Background Summary:
On June 16, 2008 the Auburn City Council passed Ordinance No. 6183 which amended
the City's Comprehensive plan (map and text), zoning (map and text) and included the
adoption of a sub-area plan related to the development of the Auburn Gateway Project
at the Valley 6 Theater site and surrounding properties by Robertson Properties Group
(RPG). The zoning and comprehensive plan approvals have been extended three times
(Ordinance No. 6219 extending to August 31 2009; Ordinance No. 6259 extending to
August 31, 2010 and Ordinance No. 6321 extending to August 31, 2011.)
The continued effectiveness of Ordinance No. 6321 expires on August 31, 2011 unless
the City Council authorizes an additional extension. The comprehensive plan and zoning
designations currently applied to the Auburn Gateway Project are conditioned upon the
successful execution of a development agreement between the City and Robertson
Properties Group. These designations do not become permanent until the City Council
conducts a public hearing and approves the development agreement.
Planning & Development, Public Works and Legal Department staff has been actively
working with RPG to complete required studies, negotiations and documentation in order
to provide the City Council with substantive policy making opportunities that would
facilitate the phased development of the Auburn Gateway Project. There has been
significant progress on the part of the City and RPG since the Council's last extension
authorization and staff is requesting Council authorization for a limited extension
(maximum of four months - December 30, 2011) of the conditional comprehensive plan
and zoning designations for the Auburn Gateway Project. This limited extension will
provide the City Council, staff and RPG adequate opportunity complete negotiations,
documentation and substantive policy making.
AUBURN * MORE THAN YOU IMAGINEDORD.B
The PCD Committee had an introductory discussion of Ordinance No. 6371 at its July
25, 2011. The PW committee had an introductory discussion of Ordinance No. 6371 at
its August 1, 2011 meeting. At its August 8, 2011 meeting, the PCD committee
forwarded Ordinance No. 6371 for council consideration and it was discussed at the
Municipal Services Committee on August 8, 2011 and it was discussed at the Public
Works Committee on August 15, 2011.
O3.4.2.1.2
Reviewed by Council Committees:
Planning And Community Development, Public Works Other: Legal
Councilmember:Norman Staff:Snyder
Meeting Date:August 15, 2011 Item Number:ORD.B
AUBURN * MORE THAN YOU IMAGINEDORD.B
ORDINANCE NO 6371
AN ORDINANCE OF THE CITY COUNCIL OF THE
CITY OF AUBURN WASHINGTON AMENDING
ORDINANCE NO 6321 TO EXTEND THE
EFFECTIVE DATE
WHEREAS on June 16 2008 the Auburn City Council passed Ordinance
No 6183 which amended the Citys Comprehensive Plan map and text
amendments zoning map and text amendments and included the adoption of
a subarea plan related to the development of the Auburn Gateway Project by
Robertson Properties Group RPG the Project Proponents and
WHEREAS on December 1 2008 the City Council passed Ordinance No
6219 extending the effective date of Ordinance No 6183 until August 31 2009
and
WHEREAS on August 17 2009 the City Council passed Ordinance No
6259 extending the effective date of Ordinance No 6219 until August 31 2010
and
WHEREAS on August 16 2010 the City Council passed Ordinance No
6321 extending the effective date of Ordinance No 6259 until August 31 2011
and
WHEREAS the City staff and the Project Proponents have conducted
substantive negotiations for the Development Agreement required by the
Ordinance such that it is ready to be presented to the City Council have
substantively completed an Environmental Impact Statement addendum
necessitated by the Proponents inclusion of additional properties within the
Ordinance No 6371
August 1 2011
Page 1 of 4
ORD.B
project area and necessitated by changes in circumstances over the intervening
time and have begun the process of seeking approval of the Development
Agreement and its associated Planned Action Ordinance through the City
Council and
WHEREAS staff believes that a limited extension ofthe deadline for
entering into a Development Agreement contained in Ordinance No 6321 is
necessary for the City and the Proponent to complete all agreements tasks and
legislative approval processes required of both parties to the Development
Agreement and as such recommends said extension occur through December
30 2011
NOW THEREFORE THE CITY COUNCIL OF THE CITY OF AUBURN
WASHINGTON HEREBY RESOLVES AS FOLLOWS
Section 1 Section 1 of Ordinance No 6321 amending Ordinance No
6259 which amended Section 1 of Ordinance No 6219 which amended Section
13 of Ordinance No 6183 is amended to read as follows
Section 13 Effective Date This ordinance shall take effect and be
in force five days from and after its passage approval and publication as
provided by law provided that his ordinance shall not take effect unless
the City and RPG executed a development agreement for the Auburn
Gateway Project by ugust 31 2011 December 30 2011
Section 2 Code provisions renumbered The Code Reviser is
authorized and directed to renumber the provisions of Ordinance 6183 as
amended that are to be codified from 1831 to 1839
Ordinance No 6371
August 1 2011
Page 2 of 4
ORD.B
Section 3 Code Amended Ordinance No 6183 and City Code
Chapter 1839 is amended by adding a new section to read as follows
1839060 Sunset provision
The provisions of this Chapter shall automatically sunset with no further
action of the City Council required fifteen 15 years after the execution date of
the Development Agreement if the Development Agreement between the City
and Auburn Properties or its successors is terminated before the expiration
date set forth in the Development Agreement
Section4 Implementation The Mayor is hereby authorized to
implement suchadministrative procedures as may be necessary to carry out the
directions of this legislation
Section 5 Constitutionality or Invalidity If any section subsection
clause or phase of this Ordinance is for any reason held to be invalid or
unconstitutional such invalidity or unconstitutionality shall not affect the validity or
constitutionality of the remainingportions of this Ordinance as it is being hereby
expressly declared that this Ordinance and each section subsection sentence
clause and phrase hereof would have been prepared proposed adopted and
approved and ratified irrespective of the fact that any one or more section
subsection sentence clause or phrase be declared invalid or unconstitutional
Section 6 Recordation Upon the passage approval and publication of
this Ordinanceas provided by law the City Clerk of the City of Auburn shall
cause this Ordinance to be recorded in the office of the King County Records
Elections and Licensing Services Division
Ordinance No 6371
August 12011
Page 3 of 4
ORD.B
Section 7 Effective Date This ordinance shall take effect and be
in force five 5 days from and after its passage approval and publication as
provided by law
INTRODUCED
PASSED
APPROVED
CITY OF AUBURN
PETER B LEWIS
MAYOR
ATTEST
Danielle E Daskam
City Clerk
APPR ED A O FORM
D ni B Heid
City Attorney
Published
Ordinance No 6371
August 1 2011
Page 4 of 4
ORD.B
AGENDA BILL APPROVAL FORM
Agenda Subject:
Ordinance No. 6372
Date:
August 9, 2011
Department:
Planning and Development
Attachments:
Ordinance No. 6372
Vicinity Map
Budget Impact:
$0
Administrative Recommendation:
City Council introduce and adopt Ordinance No. 6372.
Background Summary:
Ordinance No. 6372 proposes to change the surface parking lot located at the SE corner of
A Street NW and 1st Street NW from City employee parking to 3-hour public parking.
Attached is a vicinity map showing the parking lot location.
The primary purpose for a modification to this surface parking lot is to provide additional
public parking in the vicinity of city hall for customers to city offices as well as for customers
to downtown businesses. With this proposed parking change, there remains sufficient
parking for City employees within the parking garage located at the NE corner of A Street
NW and 1st Street NW and the surface parking lot located at the NW corner of A Street NW
and 1st Street NW. There are 39 employee parking spaces in the "Mel's Lot" and 94
parking spaces in the parking garage giving a total of 133 employee parking spaces.
Appropriate signage will be installed notifying the public that the parking lot is available for
3-hour Public Parking Monday-Friday and open parking on weekends.
O1.2
Reviewed by Council Committees:
Planning And Community Development, Public Works Other: Legal
Councilmember:Norman Staff:Snyder
Meeting Date:August 15, 2011 Item Number:ORD.C
AUBURN * MORE THAN YOU IMAGINEDORD.C
ORDINANCE NO 63 7 2
AN ORDINANCE OF THECITY COUNCIL OF THE CITY
OF AUBURN WASHINGTON AMENDING CHAPTER
1040 OF THE AUBURN CITY CODE FOR THE PURPOSE
OF MODIFYING THE AUTHORIZATION AND LOCATION
FOR THREE HOUR NONMETERED PARKING FACILI
TIES IN THE DOWNTOWN AREA OF AUBURN
WHEREAS Chapter 1040 ofthe Auburn City Code establishes standards pro
cedures locations and penalties for the operation of municipal offstreet parking facili
ties and
WHEREAS Section 1040020 of the Auburn City Code identifies and establish
es specific locations for three hour nonmetered parking facilities unless otherwise post
ed and further identifies that 11 A Street NW Parcel No 7816200100 is an employee
parking facility and
WHEREAS Section 1040035 of the Auburn City Code establishes Auburn city
vehicle parking and Auburn city employee permit parking facilities inclusive of 11 A
Street NW and
WHEREAS in the last several years additional parking facilities for city employee
parking have been constructed and
WHEREAS the City Council finds that that there is a need for additional three
hour nonmetered parking to support local business activity and
WHEREAS the City Council has determined that this additional parking need
can be met by converting the existing city employee parking designation for 11 A Street
NW to threehour nonmetered parking and that this conversion is in the public interest
Ordinance No 6372
August 3 2011
Page 1 of 5
ORD.C
NOW THEREFORE THE CITY COUNCIL OF THE CITY OF AUBURN WASH
INGTON DO ORDAIN as follows
Section 1 Amendment to City Code That Section 1040020 of the Auburn
City Code be and the same hereby is amended by creating and adding the following
Sections of the City Code to read as follows
1040020 Municipal offstreet parking facilities
A Unless posted otherwise or as otherwise indicated in ACC 1040035 or in this or
anothersection ofthe city code the municipal offstreet parking facilities operated by
the city listed hereinbelow are established as threehour nonmetered parking zones
which threehour parking limitation shall exist from 9 OOam to 600 pm daily
excluding Sundays and holidays
1 110 A Street NW parcel number 0492000370
2 115 A Street NW parcel number 0492000461 employee parking
3 11 A Street NW parcel number7816200100 empleyee can
4 36 W Main Street parcel number 7815700115
51 First Street NE parcel number 04292000595
6 110 Second Street SWparcel number 7815700815 Auburn Station parking
garage
7 21 S Division Street parcel number 7815700135
8 180 First Street NE parcel number 0483000080
9 137 E Main Street parcel number 0489000040
10 7 B Street SE parcel number 733140135
11 359 E Main Street parcel number0489000005
12 222 A Street SW parcel number 0492000115
Ordinance No 6372
August 3 2011
Page 2 of 5
ORD.C
13 23 A Street SW parcel number 7815700170 It is provided however that
parking at 23 A Street SW shall be shortterm 15minute parking between the
hours of 500 am to 900 am and 500 pm to 630 pm Monday through Friday
B Unless posted otherwise or as otherwise indicated in ACC 1040035 or in this or
another section of the city code the municipal offstreet parking facilities operated by
the city listed hereinbelow are established as twohour nonmetered parking zones
which twohour parking limitation shall exist from 700 am to 600 pm daily excluding
Saturdays Sundays and holidays
340 E Main Street parcel numbers 7331400460 7331400485 7331400486
7331400500 and 7331400510 Auburn Justice Center provided that vehicles
with daily stamped parking passes issued by the Auburn municipal court or the
police department may park for longer than two hours
C The Auburn police chief is herewith granted subject to the approval of the mayor
authority to declare parking moratoriums on parking lots where he finds such moratoria
in the best interest of the citizens of Auburn During such moratoria the Auburn police
chief is further granted subject to the approval ofthe mayor authority to declare
restrictions on parking and uses for such parking to control parking and vehicular traffic
within the city Ord 5857 1 2004 Ord 5740 2 2003 Ord 5111 2 1998 Ord
4603 2 1993 Ord 4055 1 1985 Ord 3748 2 1982 1957 code 926010
Section 2 Amendment to City Code That Section 1040035 of the Auburn
City Code be and the same hereby is amended by creating and adding the following
Sections of the City Code to read as follows
1040035 Auburn city vehicle parking and Auburn city employee permit parking
established
A Parking for Auburn city vehicles and permit parking for Auburn city employees is
established at the following locations
A StFeets Northwest 11 A StFeet NeFthwesw
1 2L The leased lot at 222 A Street Northwest off of Third Street Northwest
2 3 The municipal offstreet parking lot located at 115 A Street Northwest
Ordinance No 6372
August 3 2011
Page 3 of 5
ORD.C
3 4 The parking lot at 120 124 and 128 A Street Northwest
B The lots included in subsection A of this section shall be posted with signs reading
Parking by Permit Only Monday through Friday 700 am to 600 pm Others
Impounded and Free Unlimited Parking Evenings Weekends and Holidays
C Parking for Auburn city vehicles and permit parking for Auburn city employees which
is not available for Free Unlimited Parking Evenings Weekends and Holidays is
established at the following locations
1 20 D Street Southeast parcel number 8698100030
2 102 D Street Southeast parcel number 8698100040
3 26 D Street Southeast parcel number 8698100035
D Parking spaces exclusively for assigned city vehicle parking on municipal offstreet
parking lots shall be marked by the traffic engineer at the direction ofthe mayor Ord
5872 1 2004 Ord 5857 3 2004 Ord 5730 1 2003 Ord 5653 1 2002 Ord
5111 2 1998 Ord 4977 1 1997 Ord 4360 2 1989 Ord 3711 2 1982
Section 3 Implementation The Mayor is hereby authorized to implement
such administrative procedures as may be necessary to carry out the directions of this
legislation
Section 4 Severability The provisions of this ordinance are declared to be
separate and severable The invalidity of any clause sentence paragraph subdivision
section or portion of this ordinance or the invalidity of the application thereof to any per
son or circumstance shall not affect the validity of the remainder of this ordinance or the
validity of its application to other persons or circumstances
Section 5 Effective date This ordinance shall take effect and be in force five
days from and after its passage approval and publication as provided by law
Ordinance No 6372
August 3 2011
Page 4 of 5
ORD.C
INTRODUCED
PASSED
APPROVED
CITY OF AUBURN
PETER B LEWIS
MAYOR
ATTEST
Danielle E Daskam City Clerk
APP ED AS TO FOR
Daniel B He ity Attorney
Published
Ordinance No 6372
August 3 2011
Page 5 of 5
ORD.C
Employee Parking to 3-Hour Public Parking
Printed Date:
Information shown is for general reference
purposes only and does not necessarily
represent exact geographic or cartographic
data as mapped. The City of Auburn makes no
warranty as to its accuracy.
Map Created by City of Auburn eGIS
8/3/2011
ORD.C
AGENDA BILL APPROVAL FORM
Agenda Subject:
Ordinance No. 6374
Date:
August 10, 2011
Department:
Public Works
Attachments:
Ordinance No. 6374
Budget Impact:
$0
Administrative Recommendation:
City Council introduce and adopt Ordinance No. 6374.
Background Summary:
The current provisions of the Auburn City Code provide for not less than seven members
on the Citizen's Committee for Transportation, Transit and Trails. There are currently
eight members who serve on the committee. There are people who are interested in
serving on the committee who would be able to contribute to the purposes of the
committee and it is advantageous to have an identified "odd " number of members on
the committee so that tie votes would be less frequent.
Ordinance No. 6374 amends committee membership from seven to nine members.
A3.8.26
Reviewed by Council Committees:
Finance, Public Works
Councilmember:Wagner Staff:Dowdy
Meeting Date:August 15, 2011 Item Number:ORD.D
AUBURN * MORE THAN YOU IMAGINEDORD.D
ORDINANCE NO6 3 7 4
i
AN ORDINANCE OF THE CITY COUNCIL OF THE
CITY OF AUBURN WASHINGTON AMENDING
SECTION 294020 OF THE AUBURN CITY CODE
RELATING TO THE CITIZENS COMMITTEE FOR
TRANSPORTATION TRANSIT AND TRAILS
WHEREAS the current provisions of the Auburn City Code provide for not
less than seven members on the Citizens Committee for Transportation Transit
and Trails and
WHEREAS there are currently eight members who served on the
committee and
WHEREAS there are people who are interested in serving on the
committee who would be able to contribute to the purposes of the committee
and
WHEREAS it is advantageous to have an identified odd number of
members on the committee so that tie votes would be less frequent
NOW THEREFORE THE CITY COUNCIL OF THE CITY OF AUBURN
WASHINGTON DO ORDAIN as follows
Section 1 Amendmentto City Code That section 294020 of
the Auburn City Code be and the same hereby is amended to read as follows
294020 Membership
There shall be not less than snine members of the committee who shall be
appointed by the mayor and confirmed by the city council and who shall serve at
the pleasure of the city council The members shall be residents of the city Ord
6171 1 2008 Ord 6158 1 2008
Ordinance No 6374
August 9 2011
Page 1 of 2
ORD.D
Section 2 Implementation The Mayor is hereby authorized to
implement such administrative procedures as may be necessary to carry out the
directions of this legislation
Section 3 Severability The provisions of this ordinance are
i
declared to be separate and severable The invalidity of any clause sentence
paragraph subdivision section or portion of this ordinance or the invalidity of the
application thereof to any person or circumstance shall not affect the validity of
the remainder of this ordinance or the validity of its application to other persons
or circumstances
Section 4 Effective date This Ordinance shall take effect and be
in force five days from and after its passage approval and publication as
provided by law
INTRODUCED
PASSED
APPROVED
a CITY OF AUBURN
PETER B LEWIS MAYOR
I ATTEST
P
Danielle E Daskam City Clerk
AP VE FO
i ity A Zory
I Published
Ordinance No 6374
August 9 2011
Page 2 of 2
ORD.D
AGENDA BILL APPROVAL FORM
Agenda Subject:
Ordinance No. 6375
Date:
August 11, 2011
Department:
Planning and Development
Attachments:
Ordinance No. 6375
Hearing Examiner Recommendation
Exhibit 1
Exhibit 2
Exhibit 3
Exhibit 4
Exhibit 17
Budget Impact:
$0
Administrative Recommendation:
City Council introduce and adopt Ordinance No. 6375
Background Summary:
The applicant proposes to construct a new 65,000 square foot single story building that
will be for Green River Community College (GRCC) trades classes such as carpentry,
automobile repair, and welding. The subject site is approximately 9 acres and located at
the intersection of SE 320th Street and 124th Avenue SE. The site is currently developed
as a public park that includes baseball fields, tennis courts, and playground.
A rezone is required for the proposed Trades Building to allow for the proposed uses on
the subject property. The subject site is currently zoned R-5 (5 du/acre) and the proposal
is to rezone the subject site to Institutional. The comprehensive plan land use
designation for the subject site is Public/Quasi-Public.
O3.8 REZ10-0001
Reviewed by Council Committees:
Councilmember:Norman Staff:Snyder
Meeting Date:August 15, 2011 Item Number:ORD.E
AUBURN * MORE THAN YOU IMAGINEDORD.E
ORDINANCE NO 6 3 7 5
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
AUBURN WASHINGTON APPROVING THE REQUEST OF
GREEN RIVER COMMUNITY COLLEGE FOR A REZONE
FROM R5 RESIDENTIAL 5 DUACRE TO I INSTITUTIONAL
TO IMPLEMENT THE COMPREHENSIVE PLAN AND
AMENDING THE CITYS ZONING MAPS ACCORDINGLY
WHEREAS the City of Auburn on August 18 1986 adopted a Comprehensive
Plan by Resolution No 1703 whichincludes a Map establishing the location of the
Comprehensive Plan Land Use Designations throughout the City and
WHEREAS on April 17 1995 the City of Auburn adopted Comprehensive Plan
Amendments by Resolution No 2635 to comply with the Washington StateGrowth
Management Act and
WHEREAS the City of Auburn on September 5 1995 reaffirmed that action by
Ordinance No 4788 and
WHEREAS Green River Community College the applicant submitted a rezone
application for the Green River Community College Trades Project rezone on
September 13 2010 for tax parcel 0921059020 and
WHEREAS the environmental impacts of proposed rezone were considered in
accordance with procedures of the State Environmental Policy Act and
WHEREAS after proper notice published in the Citys official newspaper at least
ten 10 days prior to the date of hearing the City of Auburn Hearing Examiner on July
20 2011 conducted a public hearing on the proposed Green River Community College
Trades Project Rezone and
Ordinance No 6375
August 10 2011
Page 1
ORD.E
WHEREAS at the public hearing the City ofAuburn Hearing Examiner heard
public testimony and took evidence and exhibits into consideration and
WHEREAS thereafter the City of Auburn Hearing Examiner made a
recommendation to the City Council on the proposed GreenRiver Community College
Trades Project Rezone and
WHEREAS on August 15 2011 the Auburn City Council considered the
proposed Green River Community College Trades Project Rezone as recommended by
the City of Auburn Hearing Examiner and
NOW THEREFORE THE CITY COUNCIL OF THE CITY OF AUBURN
WASHINGTON DO ORDAIN AS FOLLOWS
Section 1 The City Council Council adopts and approves the Green River
Community College Trades Project Rezone from R5 Residential 5duacre to I
Institutional and directs that the rezone application and all related documents be filed
along with this Ordinance with the Auburn City Clerk and be available for public
inspection
Section 2 The Zoning Map amendment is herewith designated as a basis for
the exercise of substantive authority under the Washington State Environmental Policy
Act by the Citys responsible environmental official in accordance with RCW
4321C060
Section 3 The Council adopts the Findings of Fact and Conclusions of Law in
the Hearing Examiners recommendation outlined below
Ordinance No 6375
August 10 2011
Page 2
ORD.E
FINDINGS OF FACT
Procedural
1 Applicant The applicant is Green River Community College
2 Hearing The Hearing Examiner conducted a hearing on the application
at 530 pm at Auburn City Hall in the Council Chambers on July 20 2011
Substantive
3 SiteProposal Description The applicant has requested a rezone to
change approximately 9 acres from R5 Residential to Institutional at the intersection of
SE 320th Street and 124th Avenue SE The comprehensive plan designation is
PublicQuasiPublic TheInstitutional zoning designation is consistent with the uses
contemplated in the comprehensive plans QuasiPublic use designation
The applicant GreenRiver Community College College proposes to construct a new
65000 square foot Trades and IndustryBuilding Trades Project that will house
courses in carpentry automobile repair and welding The existing Trades and Industry
programs are housed in functionally obsolete space on themain campus The existing
buildings will be demolished and the area will be redesigned as a new entrance to the
main campus of the College
The subject site is currently owned by the City of Auburn City and is used as a City
park Lee Hill Park The College and City have negotiated a memorandum of
understanding Exhibit 3 that will facilitate a land exchange The City will exchange the
Lee Hill Parksite for a site immediately to the north and currently owned by the College
Prior to initiating constructionof the Trades Project the College would demolish the
current Lee Hill Park and construct a new park on the exchange property The City is
currently working on a master plan for the new park
4 Characteristics of the Area The subject site is adjacent to the south to
the main campus of Green River Community College To the east and west the site is
surrounded by single family residential The property to the north is mainly vacant land
with a daycare The property to the north and east is zoned R5 Residential The
property to the west is zoned R7 Residential The property to thesouth is zoned
Institutional
5 Adverse Impacts The College has conducted an impressive series of
four neighborhoodmeetings to identify and mitigate potential issues caused by the
project Probably at least in part due to these community meetings no one spoke
against the project at the public hearing The project has been designed to mitigate for
aesthetics wetland impacts noise and transportation issues The proposal will add a
negligible amount of new trips to SE 124th Avenue under 25 trips in the peak hours
Ordinance No 6375
August 10 2011
Page 3
ORD.E
while providing for a proportionate share of intersection improvements already identified
in the Citys Transportation Improvement Plan ASEPA MDNS was issued on June 9
2011 The Examiner concludes as conditioned by the MDNS there are no potential
adverse impacts if the proposed rezone is granted
CONCLUSIONS OF LAW
Procedural
1 Authority of Hearing Examiner ACC 1868030B1a grants the
Hearing Examiner withthe authority to review and make a recommendation on rezone
requests to the City Council if the planning director determines that the rezone requests
are consistent with the comprehensive plan The planning director has determined that
the rezone request is consistent with the comprehensive plan The comprehensive plan
land use map designation for the property is PublicQuasiPublic
Substantive
2 Zoninq Designation The property is currently zoned R5 Residential
3 Case Law Review Criteria and Application The Auburn City Code does
not contain any standards for rezones Washington appellate courts have imposed
some rezone criteria requiring that the proponents of a rezone must establish that
conditions have substantially changed since the original showing and thatthe rezone
must bear a substantial relationship to the public health safety morals or welfare See
AhmannYamane LLC v Tabler 105 Wn App 103 111 2001 If a rezone
implements the Comprehensive Plan a showing that a change of circumstances has
occurred is not required Id at 112
There is no question that the project is consistent with and implements the
comprehensive plan which designates the property PublicQuasiPublic The current
R5 zoning designation is inconsistent with the comprehensive plan PublicQuasiPublic
designation and the proposed rezone should be approved to remove the inconsistency
The rezone bears a substantial relationship to the public health safety morals and
welfare of the community because it will allow for the expansion of an essential public
facility a regional college The rezone provides for the welfare of the community by
expanding the opportunity for members of the community to learn valuable and vital
skills in the trades Additionally the rezone will allow for the implementation of the
memorandum of understanding between the City and College resulting in the
replacement of an older park with a newer modern park facility in essentially the same
location The public health is protected in several ways including the preservation of
wetlands the proposed use of noise abatement and visual buffers from the campus to
the surrounding residential areas and the improvement of the local transportation
system to provide for more efficient and safer travel
Ordinance No 6375
August 10 2011
Page 4
ORD.E
HEARING EXAMINER RECOMMENDATION
The Hearing Examiner recommends approval of REZ100001
Section 4 Upon the passage approval and publication of this Ordinance as
provided by law the City Clerk of the City of Auburn shall cause this Ordinance to be
recorded in the office of the King County Recorder
Section 5 If any section subsection sentence clause phrase or portion of
this Ordinance or any of the Zoning Map amendments adopted herein is for any reason
held invalid or unconstitutional by any Court of competent jurisdiction such portion shall
be deemed a separate distinct and independent provision and such holding shall not
affect the validity of the remaining portions thereof
Section 6 The Mayor is hereby authorized to implement such administrative
procedures as may be necessary to carry out the directives of this legislation
Section 7 This Ordinance shall take effect and be in force five days from and
after its passage approval and publication as provided by law
INTRODUCED
PASSED
APPROVED
Peter B Lewis Mayor
Ordinance No 6375
August 10 2011
Page 5
ORD.E
ATTEST
Danielle E Daskam
City Clerk
APPROVED AS TO FORM
h
niel B Heid
City Attorney
Published
Ordinance No 6375
August 10 2011
Page 6
ORD.E
ORD.E
ORD.E
ORD.E
ORD.E
ORD.E
Exhibit 1
Number of Pages 7
AGENDA BILL APPROVAL FORM
Agenda Subject: Green River Community College Trades Project;
Application No: REZ10-0001
Date: July 6, 2011
Department: Planning and
Development
Attachments: See Exhibit List
Budget Impact: N/A
Administrative Recommendation: Hearing Examiner recommend to the City Council approval of the
rezone.
Background Summary:
OWNER/
APPLICANT: Property Owner: City of Auburn, 25 West Main Street, Auburn, WA 98001
Applicant: Green River Community College, 12401 SE 320th Street, Auburn, WA 98092
REQUEST: Rezone of approximately 9 acres from R-5 (Residential 5 du/acre) to Institutional.
LOCATION: At the intersection of SE 320th Street and 124th Avenue SE; Parcel No: 0921059020
EXISTING
LAND USE: City park; includes ball fields and tennis courts
COMP.
PLAN
DESIGNATION: Public/Quasi-Public
SEPA STATUS: A Mitigated Determination of Non-Significance was issued June 9, 2011. Comment
deadline was June 23, 2011 and the appeal deadline is July 14, 2011.
Reviewed by Council & Committees: Reviewed by Departments & Divisions:
Arts Commission COUNCIL COMMITTEES: Building M&O
Airport Finance Cemetery Mayor
Hearing Examiner Municipal Serv. Finance Parks
Human Services Planning & CD Fire Planning
Park Board Public Works Legal Police
Planning Comm. Other Public Works Human Resources
Information Services
Action:
Committee Approval: Yes No
Council Approval: Yes No Call for Public Hearing ___/___/____
Referred to _________________________________ Until ____/___/____
Tabled ______________________________________ Until ___/___/____
Councilmember: Staff: Chamberlain
Meeting Date: July 20, 2011 Item Number:
ORD.E
Agenda Subject: Green River Community College Trades Project;
Application No: REZ10-0001
Date: July 6, 2011
Page 2 of 7
The Comprehensive Plan designation, zoning designation and land uses of the surrounding properties
are (include map as shown below):
Comprehensive Plan Zoning Land Use
Project Site Public/Quasi Public R-5 (Residential 5 du/acre) City Park
North Single Family Residential R-5 (Residential 5 du/acre) Vacant Land and Day care
South Public/Quasi Public Institutional Green River Community
College Campus
East Single Family Residential R-5 (Residential 5 du/acre) Single Family Residential
West Single Family Residential R-7 (Residential 7 du/acre) Single Family Residential
Green River
Community College
Subject Site
ORD.E
Agenda Subject: Green River Community College Trades Project;
Application No: REZ10-0001
Date: July 6, 2011
Page 3 of 7
FINDINGS OF FACT:
1. The applicant proposes to construct a new 65,000 square foot single story building that will be for
Green River Community College (GRCC) trades classes such as carpentry, automobile repair, and
welding. The subject site is approximately 9 acres and located at the intersection of SE 320th Street
and 124th Avenue SE. The site is currently developed as a public park that includes baseball fields,
tennis courts, and playground.
2. A rezone is required for the proposed Trades Building to allow for the proposed uses on the subject
property. The subject site is currently zoned R-5 (5 du/acre) and the proposal is to rezone the subject
site to Institutional. The comprehensive plan land use designation for the subject site is Public/Quasi-
Public.
3. The subject site is currently owned by the City of Auburn. Green River Community College (GRCC)
and the City of Auburn have negotiated a land exchange that will transfer the subject site to GRCC
and property owned by GRCC just north of the subject site to the City of Auburn for a new park site.
A Memorandum of Understanding for this land exchange was executed between the City of Auburn
and GRCC on February 5, 2010. The City of Auburn is working on a master plan for the new park
site and soliciting input from the community.
4. The subject site was annexed into the City of Auburn for municipal purposes through Ordinance No.
5983, effective January 27, 2006, pursuant to RCW 35A.14.300.
5. GRCC was annexed into the City of Auburn through Ordinance No. 6121, effective January 1, 2008,
as part of the Lea Hill Annexation Area. GRCC campus occupies approximately 212 acres south of
SE 320th Street. The majority of the campus property is leased from the Department of Natural
Resources.
6. Pursuant to Auburn City Code Section 18.64.020(B) the City of Auburn Hearing Examiner is
authorized to conduct a duly noticed public hearing and render a recommendation on the rezone
application. The Hearing Examiner’s recommendation is forwarded to the City Council for a decision.
The City Council’s decision is appealable to the Superior Court of the applicable county government.
The public hearing notice was published on July 6, 2011 in the Seattle Times, posted at the subject
site on July 7, 2011, and mailed to property owners within 500 feet of the subject property (Exhibit 6).
7. Pursuant to ACC 18.68.030 and 18.68.040, all applications for a rezone shall be reviewed by the
planning director prior to the scheduling of a public hearing. After review of the application, the
director shall determine which of the following two processes should occur to properly hear the
rezone:
a. If the rezone is consistent with the comprehensive plan, then the hearing examiner shall conduct
a public hearing on the rezone and make a recommendation to the city council pursuant to ACC
18.66.170.
This application is consistent with the comprehensive plan, as outlined below in the conclusions.
8. The subject property is within the City’s Water and Sanitary sewer service areas.
9. The applicant’s report: GRCC Trades and Industry Facility Critical Areas Report prepared by Keith
Fabing, Inc., dated August 6, 2010 identifies that the subject site has one wetland located at the SE
corner of the site and an off-site wetland to the north, its buffer impacts the subject site. The onsite
wetland is categorized as a Class III wetland with a minimum 25 foot buffer. The off-site wetland has
ORD.E
Agenda Subject: Green River Community College Trades Project;
Application No: REZ10-0001
Date: July 6, 2011
Page 4 of 7
also been categorized as a Class III wetland with a minimum 25 foot buffer. The proposed project
does not impact any buffer or wetland. The on-site wetland has been fenced at the 25 foot buffer line
and appropriately signed as part of the improvements to 124th Avenue SE. The off-site wetland buffer
that impacts the subject site will require fencing and signage to prevent intrusion into the. The
proposed project does not impact any buffer or wetland area. (Exhibit 12)
10. The subject site is relatively flat with the steepest slope at 3%. Detailed quantities of cut and fill have
not been determined at this stage of the project. Based on preliminary design plans, cuts of five to
ten feet would occur along a portion of the west access driveway and fills up to approximately six feet
would occur along the edge of the building on SE 320th Street.
11. The applicant’s report: Trades Replacement Complex Green River Community College
Transportation Study, prepared by Transportation Engineering Northwest LLC, dated August 5, 2010,
revised January 3, 2011 and May 13, 2011, and the trip generation analysis revised May 12, 2011
determined the trip generation for the proposed project and GRCC campus has decreased since
2003 and 2010. The trip generation rate for the GRCC campus is 2.11 per 1,000 gross floor area in
the AM peak hour and 1.25 per 1,000 gross floor area in the PM peak hour.
Frontage improvement will be required for the subject site frontage along SE 320th Street and 124th
Avenue SE (which were completed in 2010). Mitigation proposed by the applicant also includes an
internal trail system through the subject site that will connect into the City’s future parking north of the
subject site.
The discussion about traffic impact fees on Page 29 and 30 of the revised traffic impact study is for
reference purposes only. The City of Auburn will review the costs for the 124th Avenue SE
improvements made by GRCC and then determine the eligibility of a potential traffic impact fee credit.
The proposed project also impacts the intersection of 124th Avenue SE/SE 312th Street (City’s TIP
Project #41). The applicant is responsible for a proportional share of the improvements at this
intersection based on the project’s impact to the intersection.
x 2015 total entering volumes of 1,998 trips; 23 trips are new project trips and the proportional
share is 1.2%
The proposed project impacts the intersection of 124th Avenue SE/SE 314th Street and 124th Avenue
SE/SE 316th Street.
x 2015 total directional volumes on 124th Avenue SE of 1,368 trips of which 23 trips are new
project trips equates to a proportional share of 1.7%
A parking management program is recommended to be developed, submitted prior to building permit
approval, and implemented for the Trades Replacement Complex. (Exhibit 16)
12. King County Metro Route 180 currently serves Green River Community College and Lea Hill. An
existing bus stop is located along the subject site frontage on SE 320th Street.
13. A geotechnical report was prepared by GeoEngineers dated June 3, 2010, for the proposed Trades
Project. The report concluded that there are no unstable soils onsite and provided recommendations
on designing the building foundation, wall foundations, and infiltration rates. (Exhibit 9)
14. A Phase I Environmental Site Assessment was conducted for the project by GeoEngineers and the
report is dated May 19, 2010. A small residential building used to exist on the subject property and
utilized an oil-burning heating system. Conclusions of the report determined there is a low to
moderate risk of soil, groundwater, or surface water contamination at the subject property in areas
where historical heating oil underground storage tanks (UST) may still be present. If an UST is
ORD.E
Agenda Subject: Green River Community College Trades Project;
Application No: REZ10-0001
Date: July 6, 2011
Page 5 of 7
discovered during excavation, then property removal procedures, soil testing, and notification to
Department of Ecology will be required. (Exhibit 10)
15. A preliminary storm drainage report was prepared by Reid Middleton, dated August 2010. The
subject site is within Ground Water Protection Zone 4 which means best management practices shall
be implemented during construction for water resource protection. (Exhibit 13)
16. Noise is regulated by Auburn City Code Chapter 8.28. The applicant’s report: Green River
Community College Trades Building, Noise Study prepared by The Greenbusch Group, dated August
20, 2010 analyzed the noise impacts from the proposed Trades Building. (Exhibit 14)
17. The applicant’s report: Cultural Resources Review for Lea Hill Park and Martin Property prepared by
Northwest Archaeological Associates, Inc. dated June 16, 2010 concluded there are no buildings or
structures 50 years or older that require further study and consideration as significant historical
properties. (Exhibit 15)
18. Green River Community College conducted an outreach program with the adjacent residential
neighborhoods to the proposed Trades Project. The outreach program included a series of three
initial neighborhood meetings, which were held on consecutive weeks in April 2010 and a follow-up
meeting held on June 23, 2010. Each meeting included a presentation about the proposal, a
question/answer session, and additional opportunity to review the presentation materials and discuss
concerns with the project team. The applicant took the comments received at the three initial
meetings, incorporated revisions to the site and building design, then presented those changes at the
June 2010 follow-up meeting. The College held additional community meetings on August 24, 2010,
January 13, 2011 and May 24, 2011. (Exhibit 17)
19. A Mitigated Determination of Non-Significance (MDNS) was issued on June 9, 2011 by SEPA
Responsible Official. The comment period ended June 23, 2011 with no comments received. The
appeal period ends July 14, 2011. (Exhibit 7)
CONCLUSIONS:
ACC Chapter 18.68 provides certain criteria for approval of a rezone:
1. The rezone must be consistent with the Comprehensive Plan.
Staff Comment
The subject property was annexed into the City of Auburn for municipal purposes effective January
27, 2006 pursuant to Ordinance No. 5983. For those properties lying within the Lea Hill Area and not
zoned by the City prior to annexation the property shall assume the LHR-1 designation upon
annexation (Ordinance No. 5354). As the City did not zone the subject property prior to annexation,
the property was automatically zoned LHR-1 Lea Hill Single Family Residential District (now R-5,
Residential 5 du/acre).
The proposed rezone by GRCC from R-5 (Residential 5 du/acre) to Institutional is consistent with the
Auburn Comprehensive Plan. In fact, the current zone of the property R-5 is inconsistent with the
comprehensive plan. In researching historic Comprehensive Land Use Maps, the City determined
the subject property has been designated Public/Quasi-Public at least since 2005. Pursuant to
Chapter 14 of the Auburn Comprehensive Plan, Institutional is an implementing zone for the
Public/Quasi-Public land use designation. The purpose of the Public/Quasi-Public land use
designation is to designate areas of significant size needed to provide public and quasi-public
ORD.E
Agenda Subject: Green River Community College Trades Project;
Application No: REZ10-0001
Date: July 6, 2011
Page 6 of 7
services to the community. Compatible uses appropriately designated under this category include
schools.
Policy CF-63 states: “Public and quasi-public facilities which attract a large number of visitors (City
Hall, museums, libraries, educational, permit or license offices, and health or similar facilities) should
be sited in areas which are accessible (within ¼ mile) by transit.” The subject site is served by
transit. There is an existing King County Metro bus stop located on the south side of the subject site
serving the Green River Community College campus.
Policy LU-5 states: “Link together regionally significant land uses such as the SuperMall, Green River
Community College, Boeing, Emerald Downs, and commercial uses on Auburn Way…” The
proposed rezone will allow Green River Community College to move towards their goal of relocating
the Trades Programs at the subject site. Green River Community College is a regionally significant
land use that provides education in the trades industry for the community and provides an educated
work force for local businesses.
Rezoning the subject site to Institutional is consistent with the Comprehensive Land Use Map, the
Auburn Comprehensive Plan policies, and implements the Public/Quasi-Public land use designation.
2. The rezone must be initiated by someone other than the City in order for the Hearing Examiner
to consider the request.
Staff Comment
The rezone has been initiated by Green River Community College with the consent of the City of
Auburn, who is the property owner.
RECOMMENDATION
Based upon the application, Findings of Fact, and Conclusions of the staff report, staff recommends that
the Hearing Examiner recommend to the City Council approval of the rezone no conditions of approval.
Staff reserves the right to supplement the record of the case to respond to matters and information raised
subsequent to the writing of this report
EXHIBIT LIST
Exhibit 1 Staff Report
Exhibit 2 Vicinity Map
Exhibit 3 Application Materials
Exhibit 4 Site Plan
Exhibit 5 Notice of Application
Exhibit 6 Public Hearing Notice with affidavits
Exhibit 7 Mitigated Determination of Non-Significance
Exhibit 8 Expanded Environmental Checklist
Exhibit 8 Aerial Photograph
Exhibit 9 Geotechnical Report, prepared by GeoEngineers, dated June 3, 2010
Exhibit 10 Phase I Environmental Site Assessment, prepared by GeoEngineers, dated May 19,
2010
Exhibit 11 Air Quality Memorandum, prepared by Environ, dated August 13, 2010
Exhibit 12 Critical Areas Report, prepared by Keith Fabing, Inc., dated August 6, 2010
Exhibit 13 Preliminary Storm Drainage Report, prepared by Reid Middleton, dated August 2010
ORD.E
Agenda Subject: Green River Community College Trades Project;
Application No: REZ10-0001
Date: July 6, 2011
Page 7 of 7
Exhibit 14 Noise Study, prepared by The Greenbusch Group, dated August 20, 2010
Exhibit 15 Cultural Resources Review, prepared by Northwest Archaeological Associates, Inc.,
dated June 16, 2010
Exhibit 16 Transportation Impact Study, prepared by Transportation Engineering Northwest, dated
August 5, 2010 and revised January 3, 2011 and May 13, 2011
Exhibit 17 Neighborhood Meeting Summary Information
ORD.E
ORD.E
ORD.E
ORD.E
ORD.E
ORD.E
ORD.E
ORD.E
ORD.E
ORD.E
ORD.E
ORD.E
ORD.E
ORD.E
ORD.E
ORD.E
ORD.E
ORD.E
ORD.E
ORD.E
ORD.E
ORD.E
ORD.E
ORD.E
ORD.E
ORD.E
ORD.E
ORD.E
ORD.E
ORD.E
GreenRiverCommunityCollege
TradesBuildingProject
NeighborhoodMeetingsSummary
Introduction
GreenRiverCommunityCollege(GRCC)heldthreeneighborhoodmeetingsinApril2010toshare
informationaboutitsplanstoconstructanewTradesBuildingatthesiteoftheexistingLeaHillPark,in
Auburn,WA.ThesiteislocatedattheintersectionofSE320thStreetand124thAveSE,justnorthofthe
campusandacrossthestreetfromtheGRCCstudenthousingcomplex.Aspartofaproposedland
exchangewiththeCityofAuburn,GRCCplanstoconstructthenewTradesBuildingonthecurrentLea
HillParksite.TheCitywillbuildanewcityparkonpropertiescurrentlyownedbytheGRCCFoundation
andGreenRiverCommunityCollege,justnorthoftheGRCCchildcarecenteron124thAveSE,asite
currentlyknownastheMartinproperty.
Thepurposeofthemeetingswasto:
x ShareinformationabouttheTradesBuildingProject
x Talkwithresidentsabouttheproject
x Answerquestions
x Hearconcernsearlyinthedesignprocess
MeetingDates&Locations
ThemeetingswereheldinAuburnatthefollowingdatesandlocations:
x Monday,April19,2010,atFamilyofGraceLutheranChurch,31317124thAveSE,6
GRCCTradesBuildingProject
NeighborhoodOutreachMeetings
Summary–May2010
2
Inaddition,afirst
GRCCTradesBuildingProject
NeighborhoodOutreachMeetings
Summary–May2010
3
x ChuckWarsinske,landscapearchitectwithSusanBlack&AssociatesworkingontheTrades
BuildingProjectandnewparkprojectwiththeCityofAuburn
Transportation
x MikeRead,TransportationEngineeringNW,trafficengineerfortheTradesBuildingProjectand
124thAveSEstreetimprovements
Other
x RichardWeinman,landuseconsultant
x MelindaPosner,facilitator
TradesPresentation
FacilitatorMelindaPosnerwelcomedeveryonetothemeetings,introducedprojectteammembers,
outlinedthemeetingformatandsharedgroundrulesforproductivedialogue.SheintroducedSamBall,
whosharedthefirstofseveralkeycomponentsabouttheprojectincluding:
x Needandpurposeoftheproject
x Projectschedule
x Interestincommunicatingearlywithresidents
x Plansforconductingeffectiveoutreach
JerryOsbornfromS.M.StemperArchitectstalkedabouthisfirm’smanyyearsofexperiencewithGRCC,
theneedandinteresttodesignthisbuildingcompatiblywiththeneighborhood,andunderscoredthe
significanceofdesigningthisbuildingasthecollege’sfuture“frontdoor.”HeintroducedSaraWilder,
keydesignerforthesitelayout.Saratalkedaboutbuildingorientation,screening,useofmaterials,and
strategiestoreducenegativeimpactstoneighborsfromnoise,views,andparking.Saraintroduced
ChuckWarsinske,whoshareddetailsaboutthelandscapingplans,stormwatermanagementand
integrationoftheTradesBuildingwiththenewcitypark.TransportationengineerMikeReaddiscussed
the124thAveSEimprovementsplannedforthissummer,howfuturecirculationwillbeaddressedin
thefuture,andopportunitiesandconstraintstoimprovingthetrafficsituationcurrentlyfacedby
residents.RepresentativesfromtheTrades&Technologyprogramssharedinformationaboutthefive
Tradesprograms(Welding,AutoBody,Automotive,Carpentry,andManufacturing),notedthe
importanceoftrainingstudentsforlocaljobs,Tradesprogramservicesthatmeetcommunityneeds,and
benefitsofanewbuildingwithupdatedequipmentandtechnology.
Teammemberssharedthatameetingsummarywouldbedevelopedanddistributedtoallattendees
andmadeavailableontheGRCCWebsite.GRCCrepresentativesindicatedthatafuturemeetingwillbe
heldtoshowdesignprogressandhowtheprojectteamaddressedconcernsandissuesoftheneighbors.
ORD.E
GRCCTradesBuildingProject
NeighborhoodOutreachMeetings
Summary–May2010
4
GRCCrepresentativesindicatedtheywillinitiatequarterlymeetingswithneighborstocommunicate
moreregularly,shareupdatesaboutprojectslikeTrades,andotherprograms/projectsthatmight
impactresidentsinthearea.ContactinformationcollectedattheTradesoutreachmeetingswillbeused
tocontactresidentsinadvanceofthesemeetings.Thefirstmeetingwilllikelybeheldthissummer.
Questions&Comments
Questionsandcommentsfromallthreemeetingshavebeenconsolidatedandorganizedbytopic.
MeetingparticipantswereencouragedtosharecommentsintheQ&Aportionofthepresentation,write
commentsonprojectcommentcards,providecommentselectronicallythroughtheGRCCWebsite,
and/orcontactJohnRamseydirectly.
TradesBuildingDesign,SitePlan,Aesthetics&Landscaping
Isthereapictureofwhatthebuildingwilllooklikewhenresidentsdriveby?
Oneresidentlikestheideaofkeepingthebuildingsurroundedbytrees.Aresidentwasgladtohear
thatsoundwillbetested.Fromwheretheylive,theydon’thearnoisefromtheexistingTrades
building.
Currentviewsofexistingparkandopenspacewillbechangedwithnewbuilding.
Howwilltheperspectiveofhomeownersbeconsidered?Forexample,howwilltheteamdetermine
whatitlookslikefromhomesthatlookintothebuilding?
WillthenewTradesBuildingbefenced?
Willthesitebeopentothepublic24hoursperday?
WillthenewTradesBuildingbewaterandenergyefficient?Willittakemoreorlesspower?
Willthenewbuildinguserainwater,forusesbeyondvegetation?
Whatabouttheuseofgraywaterinthenewbuilding?
Plansto“daylight”existingnaturalwaterwaysarearealplusforthisproject,especiallywhen
incorporatedalongthepathways.
Whatkindoftreeswillbeplanted?
Whatsizeoftreeswillbeplanted?
Whatwillbeplantedalong124thAveSE?
Willtheprojectincludecedars?
Isthereaconcernaboutplantingverylargetreesandthengoingthroughaverywetrainyseason?
Willthetreeshavefoliageallthewaytothegroundorwillresidentsseetrunksprimarily?
Theplansoundslikeitwilllooklush–thatisagoodthing.
HowwillthetreesontheTradessitelookatdifferentseasons?Concernedthatareaswith
deciduoustrees(thosethatloseleavesinfall/winter)willnotbeverynicetolookat.
Willthepathwaybelightedatnight?
TheclosestresidenttothenewTradesBuildingisconcernedaboutpropertyvalues.Abuildingin
placeofaparkdoesn’tseemtobeanimprovement.
ProgramOperation,Noise
ORD.E
GRCCTradesBuildingProject
NeighborhoodOutreachMeetings
Summary–May2010
5
WhatisthescheduleofclassesatTrades?Willitcreatemoreimpactsatthealreadyimpactful
times?Orisit“off
GRCCTradesBuildingProject
NeighborhoodOutreachMeetings
Summary–May2010
6
Thereisaconcernaboutparkingforuseofthepark.Willthisincreaseparkingonthestreet?There
isalotofparkingon316th.Willtherebeenoughparkingonsite?
Isaparkinggaragereallyplanned?
HowwillfutureGRCCstudentgrowthaffecttraffic?
Arethereplannedsignalimprovementsat318th?
Isthereaplantocontinue124thAveSEsouth,straightintothecampus?
Atpeaktraffictimes,crossing124thAveSEtogotoandfromtheparkwillbeveryunsafe.Howwill
thatbeaddressed?
Widening124thAveSEwillincreasetrafficspeedsandmakeitmoreunsafeforpedestrians.
Howwillresidentsontheeastof124thAveSEgettotheparksafely?
WhentheCityeventuallycompletestrafficimprovementsonthewestsideof124thAveSE,will
therebeenoughroomforthoseimprovementswithouttakingportionsofresidents’backyards?
Ifthelong
GRCCTradesBuildingProject
NeighborhoodOutreachMeetings
Summary–May2010
7
Thepolicemaybeneglectingsecurityattheparkrightnowbecauseofthefutureplans.Theyshow
upwhencalledbutjustchasefolksaway.
Willthesitehavelighting?
Willthesitehavesurveillancecameras?
Willtherebelightingwhenschoolisnotinsession?WillGRCCpatrol24/7?
FuturePark
Whenwillthenewparkbedeveloped?
Willtheparkbeco
GreenRiverCommunityCollege
TradesBuildingProject
June23,2010NeighborhoodMeeting
Summary
Introduction
GreenRiverCommunityCollege(GRCC)heldafollow
GRCCTradesBuildingProject
Follow
GRCCTradesBuildingProject
Follow
GRCCTradesBuildingProject
Follow
GRCCTradesBuildingProject
Follow
Appendix A
x Neighborhood Meetings Notification Postcard
x Trades Building Project Fact Sheet
x Trades Building Project Comment Card
x Trades Building Project Web Site Text
x Auburn Reporter Article April 8, 2010
x Auburn Reporter Article April 22, 2010
x Neighborhood Meeting Sign-in Sheet April 19, 2010
x Neighborhood Meeting Sign-in Sheet April 26, 2010
x Neighborhood Meeting Sign-in Sheet April 28, 2010
ORD.E
Capital Projects
12401 SE 320th St.
Auburn, WA 98092-3622
Nonprofit Org.
U.S. Postage
PAID
Auburn, WA
Permit No. 184
SAVE THE DATE!
Upcoming meetings to discuss
Green River Community College
New Building Plans
Meeting 1
Monday, April 19 6-8 p.m.
Meeting 2
Monday, April 26 6-8 p.m.
Meeting 3
Wednesday, April 28 5-7 p.m.
or Current Resident
ORD.E
Meeting 2
Monday, April 26 6-8 p.m.
Family of Grace Lutheran Church
31317 124th Ave SE
To learn more about the Trades Building Project, please visit
www.greenriver.edu/facilities/tradesbuilding
THE TRADES BUILDING PROJECT
The Trades Building Project
will combine state-of-the-
art equipment and facilities
with mature landscaping,
green building materials
and sensitive site design.
Attend the meeting most
convenient for you. Each
will follow the same format
and provide the same
information. Call (253)
288-3360 to learn more.
Green River Community College is hosting three neighborhood meetings to talk with residents
about replacing the existing 40-year-old Trades building at a new site on SE 320th Street.
Meeting 1
Monday, April 19 6-8 p.m.
Family of Grace Lutheran Church
31317 124th Ave SE
Meeting 3
Wednesday, April 28 5-7 p.m.
Lea Hill Clubhouse
12120 SE 319th Place
ORD.E
TRADES BUILDING PROJECT
Green River Community College is embarking on an
exciting new project to upgrade its Trades Building.
The new facility, which has been funded by the State of
Washington, will include updated equipment and new
plumbing, electrical, and HVAC systems, which are now
poorly functioning.
Currently, the College’s Trades programs are housed
in five aging buildings, many of which were built more
than 40 years ago (1966). They have exceeded their life
cycles, are unable to meet current safety requirements,
and are no longer adequate to support the instructional
programs.
The new Trades Building will facilitate enhanced student
learning in a modern instructional environment and help
meet local employers’ demands for qualified graduates.
Green River Community College is committed to a new
building design that is sensitive to the surrounding com-
munity and minimizes impacts to neighbors.
For More Information
Please call John Ramsey at (253) 288-3360 or visit
www.greenriver.edu/trades-building
City Approval Process
Construction of the new Trades building requires
approval from the City of Auburn for rezoning
the site to “Institutional Use,” the same zone that
applies to the main GRCC campus. The rezone
process requires a public hearing and must com-
ply with the State Environmental Policy Act. The
Auburn City Council will make the final decision
about rezone approval. An administrative use per-
mit is also required.
THE TRADES BUILDING
PROJECT
ORD.E
THE TRADES BUILDING PROJECT
The new Trades Building
will achieve a LEED Silver
Certification Level
The Leadership in Energy and Environmental
Design certification is based on construction and
design techniques that address:
® Water and energy efficiency
® Site sustainability
® Use of renewable materials, reuse and resources
® Indoor environmental quality
® Innovation in design
Trades Programs
Auto Body, Automotive, Carpentry, Manufacturing,
and Welding comprise the College’s instructional
programs in the trades. Each of these programs pre-
pare students for immediate employment in these
fields.
Project Schedule
April 2010 Neighborhood Outreach
Meetings
Summer 2010 Trades Rezone Application
Submittal
Fall 2010 Auburn City Council Action
on Rezone Application
2013 Anticipate Construction
to Begin
2015 Trades Construction Complete
Trades Building Fast Facts
Building Size: One-story, 65,000 sq. feet
Cost: $20 million
Features: ® Preservation of wetlands
® Dense, mature landscaping
with walking paths
® Construction techniques to
reduce noise impacts
® Modular construction to reduce
building “mass”
® Enhanced streetscape
® Natural lighting
® Green roofs
Trades Program Fast Facts
® Serves 430 students per year
® About 20% of Trades students are under age 20
and 25% are over age 40
® Trains and places students quickly – over 1,000
certificates awarded in last 5 years
ORD.E
ORD.E
NAME: AFFILIATION:
ADDRESS: CITY/STATE/ZIP:
EMAIL: PHONE:
To learn more about the Trades Building Project, please visit www.greenriver.edu/trades-building
COMMENT CARD: The Trades Building Project
Please share your comments about the Trades Building Project.
Thank you. Your time and participation are appreciated.
(e.g. neighborhood group, organization, etc.)
ORD.E
TradesBuildingProject
ProjectDescription
3/22/2010
ProjectDescription
Green River Community College is embarking on an exciting new project to upgrade its Trades
Building. The new facility, which has been funded by the State of Washington, will include
updated equipment and new plumbing, electrical, and HVAC systems, which are now poorly
functioning. Combining state-of-the-art facilities with mature landscaping, “green” materials
and sensitive site design, the new Trades Building will facilitate enhanced student learning in a
modern instructional environment and help meet local employers’ demands for qualified
graduates.
Currently, the College’s Trades programs are housed in five aging buildings. Many of the
structures were built more than 40 years ago (1966); they have exceeded their life cycles, are
unable to meet current safety requirements, and are no longer adequate to support the Trades
instructional programs. The combined structures have interrelated systems problems including:
x Old and worn building structure, roofs, exteriors and interiors
x Deficient HVAC and plumbing systems
x Failing single-paned windows
x Leaking, corrosion and blockages in water piping system
x Lack of fire sprinklers and alarm system
x Aged electrical service
x Presence of hazardous materials (asbestos)
x Inadequate facilities for male and female students
The new Trades Building will be designed and constructed to meet campus standards, a
minimum 50-year life expectancy, and achieve a LEED (Leadership in Energy and
Environmental Design) Silver Certification Level.
UpcomingNeighborhoodMeetings
Green River Community College will host three neighborhood meetings to talk with residents
about the Trades Building Project. Future meetings with the College community and broader
Auburn community are also being planned. (link to postcard with meeting dates/locations)
CityofAuburnParkPlans
The college and the City of Auburn signed a Memorandum of Understanding to support a
property exchange between the city-owned Lea Hill Park and the GRCC/Green River
Community College Foundation-owned Martin property, located a few blocks north of 320th
Street. The new Trades Building will be constructed on the existing Lea Hill park site and a new
park will be constructed on the Martin property.
124thStreetImprovements
Street improvements planned for construction this summer will reduce traffic backups during
rush hour, enhance pedestrian safety, and improve the visual experience along the roadway.
ORD.E
Construction will include installation of pedestrian-friendly sidewalks with mature landscaping,
removal of overhead power lines, and improved street lighting, as well as roadway modifications
to improve traffic flow that includes a new center left turn lane. (link to street improvement map)
TradesProgram
Auto Body, Automotive, Carpentry, Manufacturing, and Welding comprise the College’s
instructional programs in the trades. Each of these programs is designed to prepare students for
immediate employment. (link to each Trades program)
ForMoreInformation
Contact John Ramsey at (253) 288-3360 or click here to send us our comments
tradesbuilding@greenriver.edu
Project Images (to come)
Progress Reports (to come)
ORD.E
Auburn Reporter Article
Officials set talks over GRCC, City of
Auburn land swap
By ROBERT WHALE
Auburn Reporter News reporter
Apr 08 2010
Green River Community College uses the 8.97-acre Lea Hill Park to the north more than the
residents of Lea Hill do, primarily as a practice field for intercollegiate sports.
But the tennis court is wretched and the baseball diamond is so unfit for college ball that the
Gators play their games at nearby Auburn Mountainview High School.
The upshot is that the park at South 320th Street and 124th Avenue no longer answers the needs
of a growing Lea Hill, which includes kids, college students and seniors
Coincidentally, GRCC needs land for the replacement of the 45-year-old Trades and Industry
building, part of the college’s master plan for the long-term growth and capital needs of the
campus.
Now the City and GRCC have a solution to both problems – a land swap. Per agreement, the
City will give the college Lea Hill Park, and the school will build the new Trades Building there.
In exchange, the City will get a 7.15-acre site comprised of three parcels known collectively as
the Martin property on 124th Avenue between Lea Hill Park and 316th Street, just north of the
current park. On this site, GRCC will build a new community park.
Before any plans are finalized, however, GRCC and the City of Auburn need to hear from people
who live in the area.
GRCC will host these neighborhood meetings to discuss plans for the new Trades Building:
• 6-8 p.m., Monday, April 19, Family of Grace Lutheran Church, 31317 124th Ave. S.E.
• 6-8 p.m., Monday, April 26, Family of Grace Lutheran Church, 31317 124th Ave. S.E.
• 5-7 p.m., Wednesday, April 28, Lea Hill Clubhouse, 12120 S.E. 319th Place.
Locals are invited to attend and talk with staff about site design, landscaping, and construction
plans for the Trades Building, which will be designed as a LEED (Leadership in Energy and
Environmental Design) Silver certified building. When completed in 2013, the building will
ORD.E
provide a modern instructional environment and help meet local employers’ demands for
qualified graduates.
“We are excited about improving the instructional capabilities of our Trades programs,” said
Sam Ball, dean for capital projects. “We are committed to integrating this building in the same
custom as other campus buildings, with mature forests and greenery that is in keeping with our
area’s native vegetation.”
The City of Auburn will host meetings later this spring to discuss future plans for the new park,
which will be under joint GRCC and Auburn ownership.
The City of Auburn acquired Lea Hill Park from King County in 2002 when the county was
divesting itself of park land. The deed directs that the park property be used for park and
recreation purposes forever, unless the City gets equal lands or facilities in exchange. The
replacement lands or facilities must also be used for park or recreation purposes.
According to a memorandum of understanding between the City and GRCC, the City will
transfer ownership of the park to the college in exchange for both the Martin property and other
improvements.
Green River’s Trades programs are now housed in aging buildings at the east entrance to
campus. Many of the structures date to the college's beginning in 1965. They have exceeded their
life cycles, can't meet current safety requirements, and no longer are adequate to support the
instructional programs, according to Ball. The new building will combine state-of-the-art
equipment and facilities with mature landscaping, green building materials, and sensitive site
design.
The instructional programs in the Trades Division include Auto Body, Automotive, Carpentry,
Manufacturing, and Welding. Each of these programs is designed to prepare students – many
who are laid-off workers seeking retraining – for immediate employment.
There's not enough space at the current site to meet future facility needs, and with the space freed
up, the college can reconfigure the east entrance to the campus. Also, with the building removed,
the college will have the room to relocate the Lindbloom Center to 320th.
The GRCC Foundation owns the three parcels of land. A home childcare facility and a house
now occupy part of the site. The Foundation, which acquired the land more than a year ago, is in
the process of donating its interest to GRCC. The college will retain about 1.77 acres of the
Martin property, site of a daycare facility, which it will keep.
An independent appraisal will determine the respective values of the parcels.
Whatever improvements GRCC makes will be consistent with the city-developed-and approved
Lea Hill Park Master Plan and cannot exceed $1.5 million. The City will serve as the lead for the
Lea Hill Park master plan and work with GRCC and the surrounding community on a conceptual
park design.
ORD.E
For more information on the project or neighborhood meetings, visit the College’s web site at
www.greenriver.edu or call John Ramsey, in the Public Information Office, at 253-288-3360.
ORD.E
Auburn Reporter Article
Open houses set for Lea Hill Park planning
effort
Apr 22 2010, 10:07 AM
The public is invited to attend an open house to discuss the upcoming planning efforts for Lea
Hill Park.
Two open houses will be held – May 18 and June 15, both at 6:30 p.m., at the Lea Hill
Community Clubhouse, 12120 SE 319th Place, Auburn.
Lea Hill park property is being proposed to be used by Green River Community College for their
Trades Building. The community has the opportunity to provide input into design elements for a
new community park for the neighborhood. The seven-acre site is located adjacent to the north
side of the current park.
The purpose of the open house will be to begin a discussion for the park design; present several
site planning concepts to interested individuals; solicit input from the Lea Hill Community and
other park users as to the vision of how the site can be used; and answer general questions about
the project.
For more information about the Lea Hill Park planning efforts, please call 253-931-3043 or visit
www.auburnwa.gov.
ORD.E
ORD.E
ORD.E
ORD.E
ORD.E
ORD.E
AGENDA BILL APPROVAL FORM
Agenda Subject:
Resolution No. 4737
Date:
August 10, 2011
Department:
Public Works
Attachments:
Resolution No. 4737
Resolution No. 4737
Easement
Vicinity Map
Budget Impact:
$0
Administrative Recommendation:
City Council adopt Resolution No. 4737
Background Summary:
Resolution No. 4737 authorizes the Mayor to grant an easement to Puget Sound Energy
(PSE) for the purpose of relocating utilities for the M St Underpass Project. PSE will be
relocating utilities to these easements on 600 M St, which is a property acquired by the
City for the M St Underpass project.
O4.9.1 C201A, A3.13.2
Reviewed by Council Committees:
Finance, Public Works
Councilmember:Wagner Staff:Dowdy
Meeting Date:August 15, 2011 Item Number:RES.A
AUBURN * MORE THAN YOU IMAGINEDRES.A
RESOLUTION NO 4737
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF AUBURN WASHINGTON AUTHORIZING THE
MAYOR TO GRANT AN EASEMENT TO PUGET SOUND
ENERGY FOR THE PURPOSE OF RELOCATING
UTILITIES FOR THE M ST SE UNDERPASS PROJECT
C201 A
WHEREAS the City Council has previously reviewed and approved
Resolution No 4603 that authorized the Mayor to negotiate and execute
documents required to acquire property and relocate inhabitants for C201A M
Street SE Underpass Project and
WHEREAS the City has acquired 600 M Street SE and dedicated
portions as rightofway and
WHEREAS Puget Sound Energy requires an easement to construct and
maintain utility poles and overhead transmission and distribution lines on 600 M
Street SE in an area outside of the City dedicated rightofway3
WHEREAS thereis mutual benefit to the City and Puget Sound Energy in
t
establishing the easement as the distribution lines in the easement will serve
600 M street SE and
WHEREAS if the easement area is dedicated as rightofway in the
future the easement shall be secondary to the rightofway dedication and the
area would be subject to the franchise agreement between the City and Puget
Sound Energy
k
Resolution No 4737
August 8 2011
Page 1 of 2
P
RES.A
NOW THEREFORE THE CITY COUNCIL OF THE CITY OF AUBURN
KING COUNTY WASHINGTON HEREBY RESOLVES as follows
Section 1 The Mayor is authorized to grant to Puget Sound Energy
and record with the offices of the King County Recorder an easement in
substantial conformity with theeasement attached hereto marked as Exhibit A
and incorporated herein by this reference
Section 2 The Mayor is hereby authorized to implement such other
administrative procedures as may be necessary to carry out the directives of
this legislation
Section 3 This Resolution shall be in full force and effect upon
passage and signatures hereon
Dated and Signed this day of 2011
CITY OF AUBURN
t
i PETER B LEWIS
MAYORl
4 ATTEST
fi
DanielleE Daskam City Clerk
APP VED AS TO FORM
is
Daniel BHP eid City o y
Resolution No 4737
August 8 2011
Page 2 of 2
RES.A
--------------------------------------
Resolution No. 4737
August 8, 2011
Page 1 of 2
RESOLUTION NO. 4737
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF AUBURN, WASHINGTON, AUTHORIZING THE
MAYOR TO GRANT AN EASEMENT TO PUGET SOUND
ENERGY FOR THE PURPOSE OF RELOCATING
UTILITIES FOR THE M ST SE UNDERPASS PROJECT
(C201A)
WHEREAS, the City Council has previously reviewed and approved
Resolution No. 4603 that authorized the Mayor to negotiate and execute
documents required to acquire property and relocate inhabitants for C201A - M
Street SE Underpass Project; and
WHEREAS, the City has acquired 600 M Street SE and dedicated
portions as right-of-way; and
WHEREAS, Puget Sound Energy requires an easement to construct and
maintain utility poles and overhead transmission and distribution lines on 600 M
Street SE in an area outside of the City dedicated right-of-way;
WHEREAS, there is mutual benefit to the City and Puget Sound Energy in
establishing the easement as the distribution lines in the easement will serve
600 M street SE; and
WHEREAS, if the easement area is dedicated as right-of-way in the
future, the easement shall be secondary to the right-of-way dedication and the
area would be subject to the franchise agreement between the City and Puget
Sound Energy.
RES.A
--------------------------------------
Resolution No. 4737
August 8, 2011
Page 2 of 2
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN,
KING COUNTY, WASHINGTON, HEREBY RESOLVES as follows:
Section 1. The Mayor is authorized to grant to Puget Sound Energy
and record with the offices of the King County Recorder an easement in
substantial conformity with the easement attached hereto, marked as Exhibit A
and incorporated herein by this reference.
Section 2. The Mayor is hereby authorized to implement such other
administrative procedures as may be necessary to carry out the directives of
this legislation.
Section 3. This Resolution shall be in full force and effect upon
passage and signatures hereon.
Dated and Signed this _____ day of _________________, 2011.
CITY OF AUBURN
___________________________________
PETER B. LEWIS
MAYOR
ATTEST:
_________________________
Danielle E. Daskam, City Clerk
APPROVED AS TO FORM:
_________________________
Daniel B. Heid, City Attorney
RES.A
RES.A
RES.A
RES.A
RES.A
RES.A
North
600 M St SE
Eagles
510 M St SE
(Park Apts)
Proposed PSE
Easement 1
Proposed PSE Easement Map
M St Underpass Project
Proposed PSE
Easement 2
RES.A
AGENDA BILL APPROVAL FORM
Agenda Subject:
Resolution No. 4740
Date:
August 5, 2011
Department:
Administration
Attachments:
Resolution No. 4740
Budget Impact:
$0
Administrative Recommendation:
City Council adopt Resolution No. 4740.
Background Summary:
On February 2, 2004, the Auburn City Council adopted Ordinance No. 5802 approving
the Rules of Procedure of the City Council. Ordinance No. 5802 also provides that the
Council Rules of Procedure may be amended by resolution of the Council.
The Council Operations Committee recently reviewed the Rules of Procedure and at
their meetings on July 28 and August 4 recommended the adoption of amendments as
identified in the attached resolution.
A3.6
Reviewed by Council Committees:
Council Operations Committee
Councilmember:Wagner Staff:Heid
Meeting Date:August 15, 2011 Item Number:RES.B
AUBURN * MORE THAN YOU IMAGINEDRES.B
RESOLUTION NO 4 7 4 0
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
AUBURN WASHINGTON AMENDING THE CITY
COUNCIL RULES OF PROCEDURE AS ADOPTED BY
ORDINANCE NO 5802 AND AMENDED BY RESOLUTION
NOS 4282 4429 4467 4615 AND 4686
WHEREAS on February 2 2004 the Auburn City Council adopted Ordinance
No 5802 approving the Rules of Procedure of the City Council and
WHEREAS Ordinance No 5802 also provided that future amendments or
modifications to the Council Rules of Procedure could be accomplished by
Resolution properly introduced and passed by the City Council and
WHEREAS on December 12 2007 December 15 2008 April 6 2009 July
6 2010 and February 22 2011 the City Council passed Resolution Numbers 4282
4429 4467 4615 and 4686 respectively which Resolutions adopted certain
modifications to the Council Rules of Procedure and
WHEREAS the Council Committee on Committees has recommended
additional modifications to the Rules of Procedure
NOW THEREFORE THE CITY COUNCIL OF THE CITY OF AUBURN
WASHINGTON IN A REGULAR MEETING DULY ASSEMBLED HEREWITH
RESOLVES AS FOLLOWS
Section 1 The Rules of Procedure of the City Council as adopted by
Ordinance No 5802 on February 2 2004 amended by Resolution No 4282 on
December 12 2007 Resolution No 4429 on December 15 2008 Resolution No
4467 on April 6 2009 Resolution No 4615 on July 6 2010 and Resolution No
Resolution No 4740
August 4 2011
Page 1 of 2
RES.B
4686 on February 22 2011 are hereby amended as set forth in Exhibit A attached
hereto and incorporated herein
Section 2 The Mayor is hereby authorized to implement such administrative
procedures as may be necessary to carry out the directives of this legislation
Section 3 This Resolution shall take effect and be in full force and effect
upon passage and signature hereon except for the change in the position of chair of
the Council Operations Committee Section 16 G1 The change of the position of
chair of the Council Operations Committee to Deputy Mayor shall become effective
in January 1 2012
DATED and SIGNED this day of 2011
CITY OF AUBURN
PETER B LEWIS MAYOR
ATTEST
Danielle E Daskam City Clerk
APP VED AS TO FORM
Daniel B Heid City Attorney
Resolution No 4740
August 4 2011
Page 2 of 2
RES.B
CITY OF
UBURN
WASHINGTON
RULES OF PROCEDURE OF THE CITY COUNCIL OF
THE CITY OF AUBURN WASHINGTON
TABLE OF CONTENTS
SECTION 1 AUTHORITY 2
SECTION 2 COUNCIL MEETINGS 2
SECTION 3 ORDER OF BUSINESS OF REGULAR COUNCIL MEETING AGENDA 4
SECTION 4 COUNCILMEMBER ATTENDANCE AT MEETINGS 8
SECTION 5 PRESIDING OFFICER DUTIES 8
SECTION 6 COUNCILMEMBERS 9
SECTION 7 DEBATES 10
SECTION 8 PARLIAMENTARY PROCEDURES AND MOTIONS 11
SECTION 9 VOTING 13
SECTION 10 COMMENTS CONCERNS AND TESTIMONY TO COUNCIL 14
SECTION 11 PUBLIC HEARINGS AND APPEALS 14
SECTION 12 DEPUTY MAYOR SELECTION PROCESS 15
SECTION 13 COUNCIL POSITION VACANCY 161615
SECTION 14 COUNCIL MEETING STAFFING 16
SECTION 15 COUNCIL RELATIONS WITH STAFF 171716
SECTION 16 COUNCIL COMMITTEES AND CITIZEN ADVISORY BOARDS 1817
SECTION 17 COUNCIL REPRESENTATION INTERNAL COMMUNICATION 212
SECTION 18 TRAVEL AUTHORIZATION 242423
SECTION 19 CONFIDENTIALITY 242423
SECTION 20 ENFORCEMENT OF RULES OF PROCEDURE 242423
RES.B
RULES OF PROCEDURE OF THE CITY COUNCIL OF
THE CITY OF AUBURN WASHINGTON
SECTION 1 AUTHORITY
The Auburn City Council hereby establishes the following rules for the conduct of
Council meetings proceedings and business These rules shall be in effect upon
adoption by resolution of Council and until such time as they are amended or new rules
are adopted in the manner provided by these rules
SECTION 2 COUNCIL MEETINGS
All meetings of the City Council shall be open to the public and all persons shall be
permitted to attend any meeting of this body except as provided in RCW Chapter
4230
The City Clerk shall be responsible for preparing agendas for all City Council meetings
pursuant to the authority of Section 203100 of the City Code
The City Clerk shall cause to be prepared action minutes of all of the Council meetings
which minutes shall contain an account of all official actions of the Council Council
meetings shall be electronically recorded and retained for the period of time as provided
by State law
21 Regular Meetings In accordance with Sections 206010 and 206020 of the
City Code the regular meetings of the City Council shall held on the first and
third Mondays of every month at in the City Hall Council Chambers located at 25
West Main Street Auburn Washington The regular meeting location may be
changed by a majority vote of the City Council
Regular Council meetings will begin at the hour of 730 pm
A quorum shall constitute four or more Councilmembers for the transaction of
business
203100 Meeting coordination duties
The mayor or the mayors designee shall be responsible for the preparation of agendas for the
meetings of the council and of the various boards commissions and committees of the city and for
including in those agendas the items and issues appropriate for consideration by the council and the
various boards commissions and committees of the city The mayor or the mayors designee shall also
be responsible for publishing notices for meetings and for public hearings for the meetings of the council
and the various boards commissions and committees of the city and for setting the dates and times for
said public hearings except in those instances when setting dates and times for public hearings is
required by statute to be done through council resolution Ord 5761 1 2003
Page 2 AUBURN MORE THAN YOU IMAGINED
RES.B
In the event that a scheduled Council meeting falls on a legal holiday the
meeting shall be held at 730 pm on the first business day following the holiday
The Mayor shall be seated at the center of the dais and the Deputy Mayor shall
be seated to the Mayors immediate left When the Deputy Mayor is acting as
the Presiding Officer in theabsence of the Mayor the Deputy Mayor shall be
seated in the center of the dais The seating arrangement for the other members
of the Council shall be as directed by the Committee on Committees
See ACC 206010 Ord 3916 1 1983 1957 code 104010 ACC 206020 Ord
3759 1 1982 1957 code 104020 ACC 206030 1957 code 104060 ACC
206080 1957 code 104090
22 Special Meetings In accordance with Section 206040 of the City Code and
Section 35A12110 RCW a special meeting of the City Council may be called by
the Mayor or any three members of the Council by written notice delivered to
each member of the Council at least 24hours before the time specified for the
proposed meeting provided however that no ordinance or resolution shall be
passed or contract let or entered into or bill for the payment of money allowed
at any special meeting unless public notice of such meeting has been given by
such notice to the local press radio and television as will be reasonably
calculated to inform the citys inhabitants of the meeting
See ACC 206040 1957 code 104070
23 Emergency Meetings Emergency meetings may be called by the Mayor in
accordance with Section 4230070 RCW when by reason of fire flood
earthquake or other emergency there is a need for expedited action by the City
Council to meet the emergency in which case the meeting site notice
requirements otherwise applicable shall not apply
24 Executive Sessions A Council meeting that is closed except to the Council
the Mayor City Attorney and authorized staff members andor consultants
authorized by the Mayor The public is restricted from attendance
Executive sessions may be held during Regular and Special meetings of the City
Council and during Council Committee meetings and will be announced by the
Mayor or Chair Executive session subjects are limited to considering such
matters as permitted by State law
See former ACC 206070 1957 code 104080
25 Cancellation of Meetings Meetings may be canceled by a majority vote of the
Council and proper notice given by the City Clerk
Page 3 AUBURN MORE THAN YOU IMAGINED
RES.B
SECTION 3 ORDER OF BUSINESS OF REGULAR COUNCIL MEETING
AGENDA
All items to be included on the Councils agenda for consideration should be submitted
to the City Clerk in full by 1200 Noon on the Tuesday preceding each regular Council
meeting The City Clerk shall then prepare a proposed agenda according to the order of
business for approval by the Mayor or hisher designee A final agenda will then be
prepared by the City Clerk and distributed to Councilmembers as the official agenda for
the meeting
The agenda format of the Regular City Council meeting shall be as follows
31 Call to order
The Mayor shall call the meeting to order
32 Roll call
The City Clerk will call the roll Councilmembers may request to be excused from
a meeting by requesting the same of the Mayor in advance of the meeting The
reason for the request shall be given at the time of the request
33 Flag salute
The Mayor Councilmembers and at times invited guests will lead the flag
salute
34 Announcements Proclamations and Presentations
A proclamation is defined as an official announcement made by the Mayor or the
City Council regarding a noncontroversial event activity or special interest group
which has a major citywide impact
35 Appointments
Appointing individuals to various committees boards and commissions
Confirmation of appointments where confirmation is called for may be preceded
by discussion in executive session where appropriate
36 Agenda modifications
Changes to the Councils published agenda are announced at this time
Page 4 AUBURN MORE THAN YOU IMAGINED
RES.B
37 Public Hearings and Appeals
Individuals may comment on public hearing and appeal items provided that
when an appeal is a closed record appeal the matter shall be considered based
on information evidence and documents in the record Argument on the appeal
shall refer only to matters information documents and evidence presented at the
underlying hearing from which the appeal is taken and no new information
evidence or documents may be added and argument on the appeal may only
deal with information evidence and documents in the record The Mayor will
state the public hearing andor appeal procedures before each hearing
38 Audience Participation
Members of the audience may comment on items relating to any matter related
to City business under the Audience Participation period Comments are limited
to three 3 minutes per person and a total offifteen 15 minutes per topic
Groups who have a designated speaker may have a total of ten 10 minutes to
speak Public comments signup forms will be available at the City Clerks desk
at each meeting for use of those citizens wishing to address the Council The
City Clerk shall serve as timekeeper The Presiding Officer may make
exceptions to the audience participation time restrictions when warranted in the
discretion of the Presiding Officer
Citizens may also speak on individual agenda items on the printed agenda at the
time they are considered by the Council as requested by the Mayor
39 Correspondence
310 Council Committee Reports
Council Committee Chairs report on action and activities of their respective
Council Committees In giving Committee Reports the Chair or other committee
member giving the Report is encouraged to defer detailed reporting regarding
resolutions and ordinances that are on the current Council agenda Then during
discussion on a motion the Chair or other committee member is encouraged to
give a description of the intention or process of consideration of the ordinance or
resolution
311 Councilmember Reports
Councilmembers may report on their significant ciactivities sincethe last
regular meeting
GOURGimem ber Councilmembers shall limit their reports to not more than three
3 to five 5 minutes
Page 5 AUBURN MORE THAN YOU IMAGINED
RES.B
312 Consent Agenda
Approval of the Consent Agenda including items considered to be routine and
noncontroversial may be approved by one motion Items on the Consent
Agenda include but are not limited to the following Any Councilmember may
remove any item from the Consent Agenda for separate discussion and action
A Approval of minutes
B Fixing dates for public hearings and appeals
C Approval of claims and vouchers bid awards and contracts
D Approval of surplus property
E Other items designated by the City Council
313 Unfinished Business
Unfinished business of a general nature
314 New Business
Business other than ordinances and resolutions that has not been previously
before the City Council
315 Ordinances
All ordinances shall be in writing and the titles thereof shall be read aloud by the
City Attorney prior to a vote being called on their adoption provided that any
councilmember may upon request have a full reading of the text of a proposed
ordinance prior to the vote on its adoption It shall not require a second to the
request for a full reading of an ordinance It is further provided however that the
requirement for a reading of the title of the proposed ordinance or a full reading
of the text of the proposed ordinance may be waived upon a motion duly made
seconded and approved by a majority of the councilmembers in attendance at
the council meeting
After a motion to adopt an ordinance has been made and seconded the
Councilmember making the motion is encouraged to give a very brief description
of the issues involved with the ordinance without simply repeating the ordinance
title as read by the City Attorney and may choose to comment on any results of
Committee action regarding the issue
Page 6 AUBURN MORE THAN YOU IMAGINED
RES.B
r
Discussion and debate by the City Council on ordinances will be held prior to the
vote on an ordinance Councilmembers shall decide whether or not to amend the
ordinance or direct staff to further review the proposed ordinance
An ordinance shall be adopted by a majority vote of a quorum of the City Council
Provided that adoption of any ordinance that grants or revokes a franchise or
license shall require the affirmative vote of at least a majority of the whole
membership of the Council and Provided that public emergency ordinances
require a vote of a majority plus one of the whole Council membership A public
emergency ordinance is one designated to protect public health and safety
public property or public peace
316 Resolutions
All resolutions shall be in writing and the titles thereof shall be read aloud by the
City Attorney prior to a vote being called on their passage provided that any
councilmember may upon request have a full reading of the text of a proposed
resolution prior to the vote on its passage It shall not require a second to the
request for a full reading of a resolution It is further provided however that the
requirement for a reading of the title of the proposed resolution ora full reading
of the text of the proposed resolution may be waived upon a motion duly made
seconded and approved by a majority of the councilmembers in attendance at
the council meeting
After a motion to pass a resolution has been made and seconded the
Councilmember making the motion is encouraged to give a very brief description
of the issues involved with the resolution without simplyrepeating the resolution
title as read by the City Attorney and the councilmember may choose to
comment on any results of Committee action regarding the issue
Discussion and debate by the City Council on resolutions will be held prior to the
vote on a resolution Councilmembers shall decide whether or not to amend the
resolution or direct staff to further review the proposed resolution
A resolution shall be passed by a majority vote of a quorum of the Council
Provided that passage of any resolution for the payment of money shall require
the affirmative vote of at least a majority of the whole membership of the Council
317 Adjournment
Recess The foregoing agenda may be interrupted for a stated time as called by
the Presiding Officer to recess for any reason including executive sessions
Seeaformer ACC 206110 Ord 5687 1 2002 Ord 4166 2 1986 ACC 206120
1957 code 104120 ACC 206140 1957 code 104140 ACC 206170 1957
code 104190 ACC 206180 Ord 5635 2 2002 1957 code 104200
Page 7 AUBURN MORE THAN YOU IMAGINED
RES.B
SECTION 4 COUNCILMEMBER ATTENDANCE AT MEETINGS
41 Councilmembers shallattend RegularCouncil meetings Councilmembers will
inform the Mayor or the City Clerk if they are unable to attend any Regular
Council meeting or if they knowingly will be late to anymeeting If a
Councilmember has informed the Mayor or City Clerk that he or she is unable to
attendsuch meeting the minutes for that meeting will show the Councilmember
as having an excused absence for that meeting Provided that excessive or
prolonged absences shall be addressed by the City Council on a case by case
basis
See ACC 206050 and RCW 35A12060
42 Councilmembers shallattend the meetings of the Council Committees to which
they are assigned including meetings of the Council Committee of the Whole to
which all Councilmembers are assigned Councilmembers will inform the Chair
of such Council Committees or the City Clerk if they are unable to attend any
meetings of such Council Committees or shall so inform the Chair or City Clerk if
theyknowingly will be late to any such Council Committee Meeting If a
Councilmember has informed the Chair orCity Clerk that he or she is unable to
attend such Committee meeting the minutes for that meeting will show the
Councilmember as having an excused absence for that meeting Provided that
excessive or prolonged absences shall be addressed by the City Council on a
case by case basis
43 Councilmembers shall attend the Special Meetings ofthe City Council
Councilmembers will inform the Mayor or the City Clerk if they are unable to
attend any such meetings or shall so inform the Mayor or City Clerk if they
knowingly will be late to any such Special meeting If a Councilmember has
informed the Mayor or City Clerk that he or she is unable to attend such Special
meeting the minutes for that meeting will show the Councilmemberas having an
excused absence for that meeting Provided that excessive or prolonged
absencesshall be addressed by the City Council on a case by case basis
44 Attendance at Council Committee meetings and Special meetings will not be
considered regularmeetingsfor the purposes of RCW 35A12060 applicable
to Regular City Council meetings However in addition to the application of
RCW 35A12060 to Regular City Council meetings unexcused absences from
any Regular or Special meetings or Committee meetings shall constitute a
violation of these Rules of Procedure
SECTION5 PRESIDING OFFICER DUTIES
Page 8 AUBURN MORE THAN YOU IMAGINED
RES.B
51 Conduct of Meetings
The Presiding Officer at all meetings of the Council shall be the Mayor and in the
absence of the Mayor the Deputy Mayor will act in that capacity If both the
Mayor and Deputy Mayor are absent and a quorum is present the Council shall
elect one of its members to serve as Presiding Officer until the return of the
Mayor or Deputy Mayor
See former ACC 206090 1957 code 104100
52 The Presiding Officer
A Shall preserve order and decorum at all meetings of the Council and
cause the removal of any person from any meeting for disorderly conduct
B Shall observe and enforce all rules adopted by the Council
C Shall decide all questions on order in accordance with these rules
subject to appeal by any Councilmember
D Shall recognize Councilmembers in the order in which they request the
floor giving every councilmember who wishes an opportunity to speak
provided that the mover of a motion shall be permitted to debate it first
and provided that the Presiding Officer may also allow discussion of an
issue prior to the stating of a motion when such discussion would facilitate
wording of a motion
E May affix approximate time limit for each agenda item
F When matters on the agenda are placed or are able to be placed under
more than one classification or category as defined by the Order of
Business and the matters involve or are closely related to other subject
matter then the Presiding Officer may in the Presiding Officers
discretion present such matters before the Council for discussion
consider and vote at a different place in the agenda without the necessity
of any vote thereon notwithstanding their initial different placement on the
written agenda
See former ACC 206100 1957 code 104170 ACC 206190 1957 code 104210
SECTION 6 COUNCILMEMBERS
61 Remarks Councilmembers desiring to speak shall address the presiding
officer and when recognized shall confine himherself to the question under
debate
Page 9 AUBURN MORE THAN YOU IMAGINED
RES.B
62 Questioning Any member of the Council including the Presiding Officer shall
have the right to question any individual including members of the staff on
matters germane to the issue properly before the Council for discussion Under
no circumstances shall such questioning be conducted in amanner to the extent
that such would constitute a crossexamination of or an attempt to ridicule or
degrade the individual being interrogated
63 Obligation to the Public Agency Notwithstanding the right of Councilmembers
to express their independent opinions and exercise their freedomof speech
Councilmembers should actin a way that reflects positively on the reputation of
the City and of the community Councilmembers shall also interact with other
members of the City Council and City staff in ways that promote effective local
government
64 Councilmembers are expected to participate in training offered by individuals
agencies entities and organizations including but notlimited to the Association
of Washington Cities and the State of Washington so as to afford the
Councilmembers the opportunity to better understand their roles as City
Councilmembers
65 Councilmembers are encouraged to participate in assignments to regional state
and national committees agencies and organizations to better represent the
interests of the City of Auburn
See former ACC 206130 1957 code 104130
SECTION 7 DEBATES
71 Speaking to the Motion No member of the Council including the Presiding
Officer shall speak more than twice onthe same motion except by consent of
the majority oftheCouncilmembers present at the time the motion is before the
Council
72 Interruption No member of the Council including the Presiding Officer shall
interrupt or argue with any other member while such member has the floor other
than the Presiding Officers duty to preserve order during meetings as provided in
Section 52a of these rules
1 73 Courtesy All speakers including members of the Council which includes the
Presiding Officer in the discussion comments ordebate of any matter or issue
shall address their remarks to the Presiding Officer be courteous in their
language and deportment and shall not engage in or discuss or comment on
personalities or indulge in derogatory remarks or insinuations in respect to any
other member of the Council or any member of the staff or the pubic but shall at
Page 10 AUBURN MORE THAN YOU IMAGINED
RES.B
all times confine their remarksto those facts which are germane and relevantto
the question or matter under discussion
74 Transgression If a member of the Council shall transgress these rules on
debates the Presiding Officer shall call such member to order in Which case
such member shall be silent except to explain or continue in order If the
Presiding Officer shall transgress these rules on debate or fail to call such
member to order any other member of the Council may under a point of order
call the Presiding Officeror such other member to order in which case the
Presiding Officer or such member as the case may be shall be silent except to
explain or continue in order
75 Challenge to Ruling Any member of the Council including the Presiding
Officer shall have the right to challenge any action or ruling of the Presiding
Officer or member as the case may be in which case the decision of the
majority of the members of the Council present including the Presiding Officer
shall govern
See former ACC 206130 1957 code 104130
SECTION 8 PARLIAMENTARY PROCEDURES AND MOTIONS
81 All CityCouncilmeeting discussions shall be governed by ROBERTS RULES OF
ORDER NEWLY REVISED latest edition
82 If a motion doesnot receive a second it dies Matters that do not constitute a
motion include nominations withdrawal of motion by the person making the
motion request for a roll call vote and point of order or privilege therefore a
second is not needed
83 A motion that receives a tie vote is deemed to have failed provided that except
where prohibited by law the Mayor as Presiding Official shall be allowed to vote
to break a tie Vote
84 When making motions Councilmembers shall be clear and concise and not
include arguments for the motion within the motion
85 After a motion has been made and seconded the Councilmembers may discuss
their opinions on the issue prior to the vote
86 If any Councilmember wishes to abstain from a vote on the motion pursuant to
the provisions of Section 9 hereof that Councilmember shall so advise the City
Council and shall remove and absent himselfherself from the deliberations and
considerations of the motion and shall have no further participation in the matter
Such advice shall be given prior to any discussionor participation on the subject
Page 11 AUBURN MORE THAN YOU IMAGINED
RES.B
matter or as soon thereafter as the Councilmember perceives a need to abstain
provided that prior to the time that a Councilmember gives advice of an intent to
abstain from an issue the Councilmember shall confer with the City Attorney to
determine if thebasis forthe Councilmembers intended abstention conforms to
the requirements of Section 9 If the intended abstention can be anticipated in
advance the conference withthe City Attorney should occur prior to the meeting
at which the subject matter would be coming before the City Council If that
cannot be done the Councilmember should advise the City Council that heshe
has an abstention question that heshe would want to review with the City
Attorney in which case a brief recess would be afforded the Councilmember for
that purpose
87 A motion may be withdrawn by the maker of the motion at any time without the
consent of the Council
88 A motion to table is nondebatable and shall preclude all amendments or debates
of the issue under consideration A motion to table is to be used in instances
where circumstances or situations arise which necessitate the interruption of the
Councilmembersconsideration of the matter then before them A motion to table
if passed shallcausd the subject matter to be tabled until the interrupting
circumstances or situations have been resolved or until a time certain if
specified in the motion to table To remove anitem from the table in advance of
the time certain requires a twothirds majority vote
89 A motion to postpone to a certain time is debatable is amendable and may be
reconsidered at the same meeting The question being postponed must be
considered at a later time atthe same meeting or to a time certain at a future
Regular or Special City Council meeting
810 A motion to postpone indefinitely is debatable is not amendable and may be
reconsidered at the same meeting only if it received an affirmative vote
811 A motion to call for the question shall closedebate on the main motion and is not
debatable This motion mustreceive a second and fails without a twothirds vote
debate is reopened if the motion fails
812 A motion to amend is defined asamending a motion thatis on the floor and has
been seconded by inserting oradding striking out striking out and inserting or
substituting
813 Motions that cannot be amended include Motion to adjourn lay on the table roll
call vote point of order reconsideration and take from the table A motion to
amend an amendmentis not in order
814 Amendments are voted on first then the main motion as amended if the
amendment received an affirmative vote
Page 12 AUBURN MORE THAN YOU IMAGINED
RES.B
815 Debate of the motion only occurs after the motion has been moved and
seconded
816 The Mayor City Attorney or City Clerk should repeat the motion prior to voting
817 The City Clerk will take a roll call vote if requested by the Mayor a
Councilmember or as required by law
818 When a question has been decided any Councilmember who voted in the
majority may move for reconsideration In order to afford Councilmembers who
voted in the majority the potential basis for a motion fore reconsideration
Councilmembers whovoted in the majority may inquire of Councilmembers who
voted with the minority as to the reasons for aheir minority vote if not stated
during debate priorto the vote
819 The City Attorney shall act as the Councils parliamentarian and shall decide all
questions of interpretations of these rules which may arise at aCouncil meeting
820 These rules maybe amended or new rules adopted by a majority vote of the full
Council
See former ACC 206160 1957 code 104180 ACC 206170 1957 code 104190
ACC 206200 1957 code 104220 ACC 2062101957 code 104230
SECTION 9 VOTING
91 Voicevote A generalized verbal indication by the Council as a whole of yea or
nay vote on a matter the outcome of which vote shall be recorded in the official
minutes of the Council Silence ofa Councilmember during a voice vote shall be
recorded as avotewith the prevailing side except where such a Councilmember
abstains because of a stated conflict ofinterest or appearance of fairness
92 Roll call vote A roll call vote may be requested by the Mayor or by any
Councilmember
93 Abstentions It is the responsibility of each Councilmember to vote when
requested on a matter before the full Council However a Councilmember may
abstain from discussion and voting on a question because of a stated conflict of
interest or appearance of fairness
94 Votes by Mayor Except where prohibited by law the Mayor as Presiding
Official shall be allowed to vote to break a tie vote
See former ACC 206150 1957 code 104150
Page 13 AUBURN MORE THAN YOU IMAGINED
RES.B
SECTION 10 COMMENTS CONCERNS AND TESTIMONY TO
COUNCIL
101 Persons addressing the Council who are not specifically scheduled on the
agenda will be requested to step up to the podium give their name and address
for the record and limit their remarks to three 3 minutes in addition to filling out
the speaker signin sheet available at the City Clerks desk All remarks will be
addressed to the Council as a whole The City Clerk shall serve as timekeeper
The Presiding Officer may make exceptions to the time restrictions of persons
addressing the Council when warranted in the discretion of the Presiding Officer
102 Any person making personal impertinent or slanderous remarks while
addressing the Council shall be barredfrom further audience participation by the
Presiding Officer unless permission to continue is granted by a majority vote of
the Council
See former ACC 206130 1957 code 104130
SECTION 11 PUBLIC HEARINGS AND APPEALS
111 Quasijudicial hearings require a decision be made by the Council using a certain
process which may include a record of evidence considered and specific
findings made The following procedure shall apply
A The Department Director of the department most affected by the subject
matter of the hearing or said Directors designee will present the Citys
position and findings Staff will be available to respond to Council
questions
B The proponent spokesperson shall speak first andbe allowed 10
minutes Council may ask questions
C The opponent spokesperson shall be allowed ten 10 minutes for
presentation and Council may ask questions
D Each side shall then be allowed five 5 minutes for rebuttal with the
proponent spokesperson speaking first followed by the opponent
spokesperson
E The City Clerk shall serve as timekeeper during these hearings
Page 14 AUBURN MORE THAN YOU IMAGINED
RES.B
F After each proponent and opponent spokesperson have used their
speaking time Council may ask further questions of the speakers who
shall be entitled to respond but limit their response to the question asked
112 Public hearings where a general audience is in attendance to present arguments
for or against a public issue
A The Department Director or designee shall present the issue to the
Council and respond to questions
B A person may speak for three 3 minutes No one may speak for a
secornd time until everyone who wishesto speak has had anopportunity to
speak The Presiding Officer may make exceptionto the time restrictions
of persons speaking at a public hearing when warranted in the discretion
of the PresidingOfficer
C TheCity Clerk shall serve as timekeeper during these hearings
D After the speaker has used their allotted time Council may ask questions
of the speaker and the speaker mayrespond but may not engage in
further debate
E The hearing will then be closed to public participation and open for
discussion among Councilrnembers
F The Presiding Officer may exercise changes in the procedures at a
particular meeting or hearing but the decision to do so may be overruled
by a majority vote of the Council
SECTION 12 DEPUTY MAYOR SEi ECTen i DanrcSS
121 Biennially at thefirst meeting of a new Council or periodically the members
thereof by majority vote shall designate one of their members as Deputy Mayor
for such period as the Council may specify The Deputy Mayor shall serve iR
ahstenro n disabilityof the MaYEr
122 The Deputy Mayor shall perform the following duties
IntraCouncil Relations
Serve as an exofficio member ofall standing committees of the city council
In particular serve as ex officio voting member of the Council Operations
Committee if not already serving
Assist in new councilmember training
Supportcooperative and interactive relationships among council members
Page 15 AuBURN MORE THAN YOU IMAGINED
RES.B
Work with Administration to prepare agendas for committee ofthe whole
meetings
MayorCouncil Relations
Help maintain a positive and cooperative relationship between the mayor and
the city council
Act as conduit between the mayor and the city council on issues or concerns
relating to their duties
Intergovernmental and Community Relations
Act in absence of mayor as requested andor as required
Be aware of all city regional and intergovernmental policies and activities in
order to be prepared tostep into the role of Mayor if necessary
422123 In the event of extended excused absences or disability of a
Councilmember the remaining members by majority vote may appoint a
Councilmember Pro Tempore to serve during the absence or disability
See former ACC 206090 1957 code 104100
SECTION 13 COUNCIL POSITION VACANCY
131 In the event that an unexpired Council position becomes vacant the City Council
has ninety90daysfrom the occurrence of the vacancy toappoint by majority
vote of aquorum of the Council 4qualified person to fillthe vacancy pursuant to
State law The Council may make such appointment at its next regular meeting
or ata special meeting called forthat purpose If the Council does not appoint a
person within the ninety 90 day period the Mayor may make the appointment
from among the persons nominated by members of the Council
SECTION 14 COUNCIL MEETING STAFFING
141 Department Directors shall attend all meetings of the Council unless excused
142 The City Attorney shall attend all meetings of the Council unless excused and
shall upon request give an opinion either written or oral on legal questions The
City Attorney shall act as the Councils parliamentarian The Assistant City
Attorney shallattend meetings when the City Attorney has been excused
See former ACC 206060 1957 code 104160
Page 16 AUBURN MORE THAN YOU IMAGINED
1 RES.B
SECTION 15 COUNCIL RELATIONS WITH STAFF
151 There will be mutual respect from both City staff and Councilmembers of their
respective roles and responsibilities when and if expressing criticism in a public
meeting
152 City staff will acknowledge the Council as policy makers andthe
Councilmembers will acknowledge City staff as administering the Councils
policies
153
GRGilyyjemr shall he cuhmiol n nr maJo available n III
1
611111 111 01 LiRless other reasons PMGlude SUGh distFibutionj in w
desgaeeIt is the intent of Council that all pertinent information asked for by
individual Council members shall be made available tothe full Council
154 Individual Councilmembers shall not attempt to coerce or influence City staff in
the selection of personnel the awarding of contracts the selection of
consultants the process ing of development applications or the granting of City
licenses or permits Councilmembers may at the request of the Mayor
participate in discussions and decisions related to these matters
Councilmembers who serve council committee overseeing the activities involved
may with the consent of the Mayor and the committee chair participate in
discussions related to these matters to give policy guidance and legislative
direction
155 Other than through legislative action taken by the Council as a whole individual
Councilmembers shall not attempt to Ghange nr interfere with the operating rules
and practices of any City department
156 No individual Councilmember shall direct the Mayor to initiate any action or
prepare any reportthat is significant in nature or initiate any project or study
without the consent of a majority of the Council or being initiated through the
Council Committee process
157 indiv0dual requests
the MayeAll councilmember requests for information other than requests for
legal advice from the City Attorneys Office shall bedirected through the Mayor
in orderto assign the task to the proper staff Council committee chairs and the
Deputy Mayor may work with the Mayors designated staff to prepare agendas
and facilitate their committee work
Page 17 AUBURN MORE THAN YOU IMAGINED
RES.B
158 Councilmembers shall treatCity staffwithcourtesy and respect
159 Any written communication with staff shall also include the Mayor as a recipient
SECTION 16 COUNCIL COMMITTEES AND CITIZEN ADVISORY
BOARDS
161 The Standing Committees of the City Council of the City of Auburn are as follows
A PUBLIC WORKS
Makes recommendations to the City Council as a whole on policies
relating to water and sanitary sewer utilities storm drainage streets and
policy matters involving construction engineering rightofway use street
vacation and equipment maintenance and operations This Committee
will coordinate equipment rental and utility matters with the Finance
Committee The Committee will serve as the Councils liaison for the
Transportation Transit and Trails Committee and special transportation
advisory committees
B FINANCE
In addition to the normal monitoring of thefinancial expenditures of the
approved budget this Committee will make recommendations to the City
Council as a whole on policies relating to human resources municipal
court legal information services and City real property transactions
including sale lease acquisition and donations This committee will
coordinate property transactions with other appropriate Council
Committees The Committee will serve as Councils liaison for the
Tourism Board
C PLANNING AND COMMUNITY DEVELOPMENT
Makes recommendations to the City Council as a whole on policies
relating to land useplanning and zoning code enforcement annexation
building permits human services parks cultural arts andpublic art
museum Mary Olson Farm communications and economicdevelopment
TheCommittee will serve as the Councilsliaison forthe Arts Commission
King County Library Urban Tree Board Parks and Recreation Board
Planning Commission Human Services Committee Museum board and
Multicultural Roundtable
D MUNICIPAL SERVICES
Makes recommendations to the City Council as a whole on policies
relating to police animal control emergency planning community
Page 18 AUBURN MORE THAN YOU IMAGINED
RES.B
services telecommunications solid waste airport senior center Auburn
InternationalFarmers Market golf course and cemetery The Committee
will serve as the Councils liaison for the Airport Advisory Board and
Cemetery board
E LES GOVE COMMUNITY CAMPUS COMMITTEE
Makes recommendations to the City Council as a whole on policies
relating to development and ongoing use of the Community Center and
Activity Center facilities at Les Gove Community Campus
F DOWNTOWN REDEVELOPMENT COMMITTEE
Makes recommendations to the City Council as a whole on policies
relating to development in the Downtown Urban Core downtown
development agreements and operating policies The Committee will
serve as the Councils liaison for the Auburn Downtown Association the
Business Improvement Area Board and the Urban Core Task Force
G COUNCIL OPERATIONS COMMITTEE
There is created and established a Council Operations Committee for the
city council the appointment duties and functions thereof to be as follows
1 Appointment Membership of the Council Operations Committee shall
consist of4ee the Deputy Mayor and the two other Councilmem bers
havingthe longest tenure on the City Council Longest tenure is to be
calculated as the total length of consecutive service as a Councilmember
The GOUGilmeh bey with he lepges ztenwreDeputy Mayor shall
be the Chair of the Council Operations CommitteeIn the
event two or more members have equal tenure the Chair and members
of the CouncilOperations Committee shall be selected on the basis of the
largest number of votes received at the most recent general elections in
which the Councilmembers were respectively elected It Js provided
however that Councilmembers whose term of office will expire prior to or
during the first meeting of a new City Council and who havenot been re
elected or appointed to another term of office extending beyond the first
meeting of a new City Council shall not se on the nPA CWnGi
QpeFatienc Gern 4tee eF be allowed to vote at Council on the approval of
the membership of the new committees
2 Powers and Functions The function of the Council Operations
Committee is to supervise the formation and membership of all standing
committees of the City Council The Council Operations Committee shall
subject to the approval of a majority of the entire City Council designate
all of the standingcommittees of the City Council In addition the Council
Page 19 AUBURN MORE THAN YOU IMAGINED
RES.B
Operations Committee shall biennially at the first meeting of a new City
Council or periodically submit a list of the proposed members of all
standing committees of the City Council for approval by a majority vote of
the entire City CouncilThe Council Operations Committee shall also
recommend the Chair for each standing committee of the City Council
which recommendations shallalso be subject to approval by a majority
vote of the entire City Council The membership of all standing committees
of the City Council shall consist exclusively of Councilmembers Each
chair of any standingcommittee of the City Council shall in the absence
of a quorum at a meeting of hisher particular standing committee have
the authority to appoint anonmember of the standing committee from the
City Council to that standing committee for that meeting to create a
quorum for that meeting or in the chairs absence the vicechairman shall
be able to appoint another Councilmember to that particular committee in
the absence of a quorum The function of the Council Operations
Committee is also to propose amendments to the Rules ofProcedure of
the City Council to the full City Council and to address issues relating to
thewhole City Council and make recommendations for action by the full
City Council relative to such issues
The Council Operations Committee shall also evaluate and recommend to
the whole City Council any actions responses or sanctions for violations
by Councilmembers of these Rulesof Procedure which recommendation
shall be considered voted andor acted upon by the City Council in the
normal course
3 In cases of alleged misconduct or violations of the City Council Rules of
Procedures ROP the person suspected of the alleged misconduct or
violation of the ROP shall be afforded the opportunity to respond which
opportunity shall be given with advance notice in an open meeting of the
Council Operations Committee COC prior to the COC making any
recommendations regarding censure or reprimand or other disciplinary
action
4 Meeting Dates The Council Operations Committee shall meet
biennially upon the seating of each new City Council or more often as
needed
See former ACC 206 220 Ord 4319 2 3 1989 Ord3937 1 1984 Ord 3606
1 1981 Ord 2786 1 1974 Ord 2745 1 1973 1957 code 104240 J
162 The Mayor or a majority of the City Council may establish such ad hoc
committees as may be appropriate to consider special matters that require
special approach or emphasis Such ad hoc committees may be established and
matters referred to them at study sessions without the requirement that such
establishment or referral take place at a regular City Council meeting The Mayor
Page 20 AUBURN MORE THAN YOU IMAGINED
RES.B
shall appoint Council representatives to intergovernmental councils boards and
committees including such ad hoc committees
163 Ad hoc council committees shall consider allII matters referred to them The chair
of such ad hoc committee shall report to the City Council the findings of the
committee Committees may refer items to the Council with no committee
recommendation
164 Advisory Boards Committees and Commissions established by ordinance
consisting of citizens appointed pursuant to the establishing Ordinance and
serving in the capacity and for the purposes indicated in the Ordinance shall act
as an advisory committee to the City Council
165 Committee Chairpersons shallhave broad discretion in conducting their
meetings Theywill generally follow Roberts Rules of Order Newly Revised
166 Committee Chairpersons or a majority of the members of the Committee may
allow audience participation that is related to the agenda item being discussed by
the Committee and audience participation regarding subjects falling within the
areas of responsibility of the Committee may come from any nonmember of the
Committee including members of the City Council who are inattendance
167 Committee Chairpersons shall approve all agenda items and may at their
discretion remove or add agenda items during the course of the meeting
168 Prior to publication of the agenda in which minutes are to be approved by the
Committee the Committee Chairperson or the person who will be presiding over
the meeting shall review the draft minutes of Committee meetings
SECTION 17 COUNCIL REPRESENTATION INTERNAL
COMMUNICATION
171 If a Councilmember appears on behalf of the City before another governmental
agency a community organization or through the media for the purpose of
commenting on an issue the Councilmember needs to state the majority position
of the City Council if known on such issue Personal opinions and comments
which differ from those of the Council majority may be expressed if the
Councilmember clarifies that these statements do not represent the City
Councils position
172 Councilmembers need to have other Councilmembers concurrence before
representing another Councilmembers view or position with the media another
government agency or community organization
Page 21 AVBURN MORE THAN YOU IMAGINED
RES.B
173 Councilmembers shall not knowingly communicate with an opposingparty or with
an opposing attorney in connection with any pending or threatened litigation in
which the City is a party or in connection with any disputed claim involving the
City without the prior approval of the City Attorney unless the Councilmember is
individually a partyto the litigation or is involved in the disputed claim separate
from the Councilmembers role as a City official
174 Communication among Councilmembers shall conform to the following
parameters
A To assure that communication on agenda items occurs to the greatest
extent possible at the public meetingsand to avoid even the perception
that email isbeing used as sequential meetings Councilmembers should
refrain from emailing Councilmembers about such agenda items
Councilmembers should be prepared to communicate about matters that
are on upcoming Committee agendas or Council agendas at the public
meetings If Councilmembers wish to share information with other
councilmembers about matters that are on upcoming agendas the
councilmembers should forward that information to the Mayor for
distribution in the committee or council meeting packets
B Councilmembers may communicate via email to other Councilmembers
including to a quorum of a Council committee or the full City Council about
matters within the scope of the Committees authorityor related to City
business but not yet scheduled on upcoming Committee or Council
agendas to indicate a desire that certain items be included on upcoming
meeting agendas provided that Councilmembers shall never ask for
responses from theotherCouncilmembers inthat communication
C Email communicationamong Councilmembers relating to City operations
should alsoinclude the Mayor as a recipientaddressee
D Councilmembers may email the Mayor about City business without
limitations or restrictions
175 Internet Electronic ResourcesEquipment Use
A Policy It is the policy of the City Council that Internet and electronic
resources equipment use shall conform to and be consistent with the
requirements of City of Auburn Administrative Policy and Procedure 500
03 Internet Electronic ResourcesEquipmentUse Elected Officials
adopted hereby and incorporated herein by this reference
It is important to note that all letters memoranda and interactive computer
communication involving City Councilmembers and members of advisory
boards and commissions the subject of which relates tothe conduct of
Page 22 AUBURN MORE THAN YOU IMAGINED
RES.B
government or the performance of any governmental function with
exceptions stated by the Public Records Act RCW 4256 are public
records
B Electronic Communications
1 Informal messages withno retention value and that do not relate to
the functional responsibility of the recipient or sender as a public
official such as meeting notices reminders telephone messages
and informal notes do not constitute a public record Users should
delete these messages once their administrative purpose Js served
2 All other messages that relate to the functional responsibility of the
recipient or sender as a public official constitute a public record
Such records are subject to public inspection and copying
3 Electronic communications that are intended to be shared among a
quorum of the City Council or Council Committee whether
concurrently or serially must be considered in light of the Open
Public Meetings Act If the intended purpose of the electronic
communication is to have adiscussion that should be held at an
open meeting the electronic discussion shall not occur Further the
use of electronic communication to form a collective decision of the
Council shall not occur
4 Electronic communication should be used cautiously when seeking
legal advice or to discuss matters of pending litigation or other
confidential City business In general electronic communication is
discoverable in litigation and even deleted electronic
communication is not necessarily removed from the system
Confidential electronic communications should not be shared with
individuals other thanthe intended recipients or the attorneyclient
privilege protecting the document from disclosure may be waived
5 Electronic communication between Councilmembers and between
Councilmembers and staff shall not be transmitted to the public or
news media without the filing of a public disclosure request with the
City Clerk
6 As a cautionary note if an elected public official uses his or her
personal home computer tosend electronic communications
dealing with City business the electroniccommunications and
electronic records may be subject to discovery demands and public
disclosure requests That possibility amplifies the need for caution
in how one uses electronic communication for City business
Page 23 AUBURN MORE THAN YOU IMAGINED
RES.B
SECTION 18 TRAVEL AUTHORIZATION
181 In accordance with the City of Auburn travel policy approvals or expenditure of
travel related costs andor approval of specific travel events or activities by
Councilmembers beyond the authority provided in the travel policy shall be as
follows the requesting Councilmember shall submit hisher request to expend
travel related costs andor request for authorization for specific travel purposes to
the Mayor to be included on an upcoming Council meeting agenda in advance of
the dates of such expenditure or travel The City Council may pursuant to a
motion approve the request by a majority vote of a quorum of the City Council at
the meeting in which the matter is considered
SECTION 19 CONFIDENTIALITY
191 Councilmembers shall keep confidential all written materials and verbal
information provided to them during Executive Sessions to ensure that the Citys
position is not compromised Confidentiality also includes information provided to
Councilmembers outside of Executive Sessions when the information is
considered by the exempt from disclosure under exemptions set forth in the
Revised Code of Washington
SECTION 20 ENFORCEMENT OF RULES OF PROCEDURE
2011 Councilmembers shall conform their conduct to the requirements standards and
expectations set forth in these Rules of Procedure In addition to and
notwithstanding whatever other enforcement mechanisms may exist for legal
ethical or practical obligations on Councilmember performance or conduct
violations of these Rules of Procedure by Councilmembers may be enforced by
action of the City Council through sanctions such as votes of censure or letters of
reprimand and such other action as may be permitted by law
Page 24 AUBURN MORE THAN YOU IMAGINED
RES.B
City Council Rules of Procedure
Adopted February 2 2004
Ordinance No 5802
Amended by Resolution No 4282 December 17 2007
Amended by Resolution No 4429 December 15 2008
Amended by Resolution No 4467 April 6 2009
Amended by Resolution No 4615 July 6 2010
Amended by Resolution No 4686 February 22 2011
Page 25 AUBURN MORE THAN YOU IMAGINED
RES.B
AGENDA BILL APPROVAL FORM
Agenda Subject:
Resolution No. 4741
Date:
August 5, 2011
Department:
Administration
Attachments:
Resolution
Budget Impact:
$0
Administrative Recommendation:
City Council adopt Resolution No. 4741.
Background Summary:
The Auburn City Council Operations Committee designates the formation and
membership of the standing committees of the City Council, subject to approval of the
City Council.
At their meeting on August 4, 2011, the Council Operations Committee recommended
changing the meeting schedule for the Municipal Services Committee and the Planning
and Community Development Committee to better facilitate member attendance. The
chairs of the committees concurred. Resolution No. 4741 effects the recommended
changes.
A3.7.1
Reviewed by Council Committees:
Council Operations Committee
Councilmember:Wagner Staff:Heid
Meeting Date:August 15, 2011 Item Number:RES.C
AUBURN * MORE THAN YOU IMAGINEDRES.C
RESOLUTION NO 4 7 41
A RESOLUTION OF THE CITYCOUNCIL OF THE CITY OF
AUBURN WASHINGTON AMENDING RESOLUTION NO 4670
PASSEDDECEMBER 20 2010 RELATING TO THE STANDING
COMMITTEES OF THE CITY COUNCIL OF THE CITY OF
AUBURN
WHEREAS the Auburn City Council Operations Committee designates the
formation and rnembership of the standing committees of the City Council subject to
the approval of a majority of the City Council and
WHEREAS the Council Operations Committeeconducted a meeting on
August 4 2011 at which time the Committee approved changes to the meeting
schedule for the Council standingcommittees and recommended the City CounciPs
adoption of the same
THE CITY COUNCIL OF THE CITY OF AUBURN WASHINGTON IN A
REGULAR MEETINGDULY ASSEMBLED HEREWITH RESOLVES AS
FOLLOWS
Section 1 Section 3 ofResolution No 4670 relating to the meeting schedule
of the Council standing committees is amended as follows
Section 3 Unless otherwise designated by the Chair the day and time
of the meetingsof the Stariding Committees of the City Council of the City of
Auburn shall be as follows
A PUBLIC WORKS
330 PM
Resolution No 4741
August 3 2011
Page 1RES.C
First and third Mondays of each
month
B FI9VANCE COIVIIVIITTEE
600 PM
First and third Mondays of each
month
C PLANNING AND COMMUNITY DEVELOPIIAENT
COMMTITEE
AA530 PM
Second and fourth Mondays of each
month
D MUNICIPAL SERVICES COMMTITEE
330300 PM
Second and fourth Mondays of each
month
E LES GOVE COIUIMUNITY CAMPUS
COMMITTEE
At such dates times and places as
are identified by the Chair pursuant
to the rules for special meetings
F DOWNTOWN REDEVELOPMENT
COlVIIVIITTEE
400 PM
Second and fourth Tuesdays of each
month
G COUNCIL OPERATIONS
COMMITTEE
The Council Operations Committee shall meet
biennially upon the seating of each new City
Council or more often as needed
H COMMITTEE OF TIiE WHOLE
The Council Committee of the Whole shall meet
whenever there is a fifth Monday in any month or
as needed
Resolution No 4741
August 3 2011
Page 2RES.C
Section 2 The Mayor is hereby authorized o implement such administrative
procedures as may be necessary to carry out the directives of this legislation
Section 3 This Resolution shall take effect and be in full force and effect
upon passageand signature hereon
DATED and SIGNED this day of 2011
CITY OF AUBURN
ATTEST
PETER B LEWIS
MAYOR
Danielle E Daskam City Clerk
APPR ED TO FORM
D I B Heid City Attorney
Resolution No 4741
August 3 2011
Page 3RES.C
AGENDA BILL APPROVAL FORM
Agenda Subject:
Resolution No. 4742
Date:
August 10, 2011
Department:
Public Works
Attachments:
Exhibit A
Vicinity Map
Resolution No. 4742
Budget Impact:
$0
Administrative Recommendation:
City Council adopt Resolution No. 4742.
Background Summary:
The need for corridor improvements on Auburn Way South is recognized in Auburn's
adopted Transportation Improvement Program.
The City applied for and received a $740,830 state Pedestrian & Bicycle Safety Program
grant through the Washington State Department of Transportation for walking and
cycling route improvements for the Auburn Way South Corridor, from Dogwood Street
SE to Fir Street SE. This state grant requires a $100,000 local match, which will be
provided by the City.
The City also received a $100,000 federal grant for this project, which does not require a
local match.
The grants will fund:
1.Design and construction of corridor improvements on Auburn Way South, from
Dogwood Street SE to Fir Street SE, including a street lighting system, a
landscaped median island, a designated mid-block crossing, relocation of existing
utility poles to the back of the sidewalk, and ADA pedestrian push buttons and
audible countdown pedestrian signal heads at the existing signalized intersection
of Auburn Way South and Dogwood Street SE; and
2.A pedestrian safety educational campaign consisting of press releases, website
features and targeted mailers to residences and businesses in the vicinity of the
improvements; and 3. An enforcement component including increased police
presence.
AUBURN * MORE THAN YOU IMAGINEDRES.D
Additional right-of-way may be required for the project.
It is anticipated that the $100,000 federal grant will be expended during design, and that
the remaining design and construction of the project will be funded with the $740,830
state grant and the $100,000 City funded local match.
Resolution No. 4742 authorizes the Mayor to accept a state grant in the amount of
$740,830 from the Washington State Department of Transportation for walking and
cycling route improvements for the Auburn Way South Corridor, from Dogwood Street
SE to Fir Street SE.
O4.9.1
Reviewed by Council Committees:
Finance, Public Works
Councilmember:Wagner Staff:Dowdy
Meeting Date:August 15, 2011 Item Number:RES.D
AUBURN * MORE THAN YOU IMAGINEDRES.D
Highways and Local Programs
State Funding Agreement
Work by Public
Agencies
Agreement NumberMaximum Amount Authorized
Participating PercentageProject Number
This AGREEMENT is made and entered into this ________________ day of ___________________________, ________,
between the STATE OF WASHINGTON, Department of Transportation, acting by and through the Secretary of Transportation,
hereinafter called the “STATE,” and the above named organization, hereinafter called the “AGENCY.”
WHEREAS, the AGENCY is planning the work shown above, and in connection therewith, the AGENCY has requested financial
assistance for the project or program, and
WHEREAS, the AGENCY has requested funds for the above shown project or program, which has been selected by the
STATE for funding assistance.
NOW THEREFORE, in consideration of the terms, conditions, covenants, and performances contained herein, or attached and
incorporated and made a part hereof, IT IS MUTUALLY AGREED AS FOLLOWS:
Agency and Address
Location and Description of Work (See also Exhibit “A”)
DOT Form 140-087 EF
Revised 9/00
City of Auburn
25 West Main Street
Auburn, WA 98001
88.1%XXX-XXXX(XXX)
LA-XXXX$740,830.00 This project will design and construct pedestrian
improvements along Auburn Way South between
Dogwood St SE and Fir St SE, including access
management, a mid-block crossing & street lighting.
Type of Work
PE
Right of Way
Construction
a. Agency
b. Other
d. State
e. Total PE Cost Estimate (a+b+c+d)
Consult. (non-participating)
f. Agency
g. Other
i. State
j. Total R/W Cost Estimate (f+g+h+i)
k. Contract
l. Other
m. Other
- Consultant
o. Agency
p. State
q. Total CN Cost Estimate (k+l+m+n+o+p)
r. Total Project Cost Estimate (e+j+q)
Estimate of Funding
c. Other
h. Other
n. Other
99,000.00
2,000.00
195,000.00
5,500.00
500.00
6,000.00
668,830.00
20,000.00
50,000.00
1,000.00
739,830.00
940,830.00
94,000.00
(1)
Project Funds
Estimated Total
(3)
State Funds
Estimated
1,000.00
83,702.00
4,786.00
500.00
5,286.00
589,167.00
17,621.00
44,054.00
1,000.00
651,842.00
740,830.00
99,000.00
1,000.00
714.00
79,663.00
2,379.00
5,946.00
111,298.00
714.00
87,988.00
200,000.00
(2)
Funds
Estimated Agency
11,298.0082,702.00
EXHIBIT A
RES.D
V
Nondiscrimination
TheAGENCYagreestocomplywithallapplicablestateandfederallaws,
rules,andregulationspertainingtonondiscriminationandagreesto
requirethesameofallsubcontractorsprovidingservicesorperforming
any work using funds provided under this AGREEMENT.
VI
Venue
FortheconvenienceofthepartiestothisAGREEMENT,itisagreedthat
anyclaimsand/orcausesofactionwhichtheAGENCYhasagainstthe
STATE,growingoutofthisAGREEMENTortheprojectorprogramwith
whichitisconcerned,shallbebroughtonlyintheSuperiorCourtfor
TheSecretaryoftheDepartmentofTransportationmayterminatethis
AGREEMENTifthefundingbecomesunavailableoriftheSecretary
determines that it is in the best interest of the STATE.
VII
Termination
Withinninety(90)daysfollowingthecompletionoftheprojectand
submissionofthefinalbillingfortheproject,afinalreportand/orfinal
inspectionshallbesubmittedtotheAssistantSecretaryforHighways&
Local Programs containing the following information:
VIII
Final Report and Final Inspection
Capital Projects
1.A description of the project or program.
2.A summary of actual costs of the project or program.
IN WITNESS WHEREOF, the parties hereto have executed this AGREEMENT on the day and year last written below.
DOT Form 140-087 EF
Revised 9/00
By:
AGENCY STATE
Title:
Date:
Mayor
By:
Date:
Assistant Secretary for Highways and Local Programs
I
General
TheAGENCYagreestoperformtheabovedescribedworkinaccordance
withtheProjectApplicationattachedheretoas“ExhibitA”andmadea
part of this AGREEMENT.
Plans,specifications,andcostestimatesshallbepreparedbythe
AGENCYinaccordancewiththecurrentStateofWashingtonStandard
SpecificationsforRoad,Bridge,andMunicipalConstructionandadopted
designstandards,unlessotherwisenoted.TheAGENCYwillincorporate
theplansandspecificationsintotheAGENCY’sprojectandthereafter
advertisetheresultingprojectforbidand,assumingbidsarereceivedand
acontractisawarded,administerthecontract,oriftheprojectisofasize
whichtheAGENCYisauthorizedtoperformwithitsownforces underthe
lawsoftheStateofWashington,theAGENCYmayproceedwithitsown
III
Audit
AllworkperformedunderthisAGREEMENTshallcomplywiththe
applicable provisions of state law.
The AGENCY agrees that all costs in excess of the amount authorized and
the AGENCY’s matching funds shall be the responsibility of the AGENCY.
The AGENCY agrees that an audit may be conducted by the STATE.
II
Payment
TheSTATE,inconsiderationofthefaithfulperformanceoftheworktobe
performedbytheAGENCY,agreestoreimbursetheAGENCYforthe
percentageoftheactualdirectandrelatedindirectcostof theworkshown
above,uptothe“MAXIMUMAMOUNTAUTHORIZED”.Theagencywill
complywithGovernmentalAccountingAuditingandFinancialReporting
Standardsandapplicablestatelawandlocalregulations,policiesand
procedures.Nopaymentwillbemadeforworkdonepriortoexecutionof
this AGREEMENT.
PartialpaymentsshallbemadebytheSTATE,uponrequestofthe
AGENCY,tocovercostsincurred.Thesepaymentsarenottobe more
frequentthanone(1)permonth.Itisagreedthatanysuchpartial
paymentwillnotconstituteagreementastotheappropriatenessofany
itemandthat,atthetimeofthefinalaudit,allrequiredadjustmentswillbe
madeandreflectedinafinalpayment.TheAGENCYagreestosubmita
finalbilltotheSTATEwithinforty-five(45)daysafterthe AGENCYhas
Duringtheprogressoftheworkandforaperiodnotlessthanthree(3)
yearsfromthedateoffinalpaymenttotheAGENCY,therecordsand
accountspertainingtotheworkandaccountingthereofaretobekept
availableforinspectionandauditbytheSTATEandcopiesof allrecords,
accounts,documents,orotherdatapertainingtotheprojectwillbe
furnisheduponrequest.Ifanylitigation,claim,orauditiscommenced,
therecordsandaccountsalongwithsupportingdocumentationshallbe
retaineduntilalllitigation,claim,orauditfindinghasbeenresolvedeven
thoughsuchlitigation,claim,orauditcontinuespastthethree-year
IV
Legal Relations
NoliabilityshallattachtotheAGENCYortheSTATEbyreason of
entering into this AGREEMENT except as expressly provided herein.
3.Anevaluationoftheprojectorprogram.Thisshouldaddress
aspects such as transportation and/or other benefits to the public.
1.A final inspection is required.
Non-Capital Projects
IX
Supplement
This agreement may be modified or supplemented only in writing by both
parties.
RES.D
RES.D
RESOLUTION NO 4742
A RESOLUTION OF THE CITY COUNCIL OF THECITY OF
AUBURN WASHINGTON AUTHORIZING THE MAYOR TO
ACCEPT A STATE GRANT FROM THE WASHINGTON STATE
DEPARTMENT OF TRANSPORTATION FOR THE AUBURN WAY
SOUTH CORRIDOR IMPROVEMENTS DOGWOOD STREET SE
TO FIR STREET SE
WHEREAS the City desires to increase the safety of its transportation
corridors and
WHEREAS the need for corridor improvements on Auburn Way South is
recognized in Auburns adopted Transportation Improvement Program and
WHEREAS the City applied for and was granted a state Pedestrian and
Bicycle Safety Program grant administered through the Washington State
Department of Transportation WSDOT in the amount of 740830 to finance
walking and cycling route improvements for the Auburn Way South Corridor
from Dogwood Street SE to Fir Street SE including street lights a midblock
crossing a landscaped median island accessible ramps pedestrian push
buttons and audible countdown pedestrian signal heads education and
enforcement activities and
WHEREAS the 740830 federal grant consists of 734750 for design
and construction 2000 for education and 4080 for enforcement activities
and
Resolution No 4742
August 9 2011
Page 1
RES.D
WHEREAS the 740830 grant requires a local match of 100000
which willbe contributed by the City and
WHEREAS the City applied for and was granted a federal grant in the
amount of 100000 which does not require a local match the purpose of
which is to supplement the 740830 state Pedestrian and Bicycle Safety
Program grant to finance walking and cycling route improvements for the
Auburn Way South Corridor from Dogwood Street SE to Fir Street SE and
WHEREAS it is in thebest interest of the City to use grant monies to
finance safety improvements to the transportation system
NOW THEREFORE THE CITY COUNCIL OF THECITY OF
AUBURN WASHINGTON HEREBY RESOLVES as follows
Section 1 That the Mayor is hereby authorized to accept the
Washington State Department of Transportation state grant for 740830 for the
Auburn Way South Corridor Improvements Dogwood Street SE to Fir Street
i SE with local matching funds of 100000 from the City In addition the Mayor
a
is hereby authorized to execute a State Funding Agreement between the City
and the Washington State Department of Transportation in substantial
conformity with the agreement attached hereto marked as Exhibit A and
i
i
incorporate d herein by this reference Also the Mayor is hereby authorized to
I Resolution No 4742
August 9 2011
Page 2
i
i
RES.D
execute any further necessary supplemental agreements for the Project
expending up to the total amount of the grant of 740830
Section 2 The Mayor is hereby authorized to implement such other
administrative procedures as may be necessary to carry out the directives of
this legislation
Section 3 That this Resolution shall take effect and be in full force
upon passage and signatures hereon
Dated and Signed this day of 2011
CITY OF AUBURN
j
PETER B LEWIS
MAYOR
ATTEST
i
j
DanielleE Daskam
i City Clerk
i
APP VED AS TO FORM
F
I
aniel B Heid
City Attorney
Resolution No 4742
August 9 2011
Page 3
f
RES.D
AGENDA BILL APPROVAL FORM
Agenda Subject:
Resolution No. 4743
Date:
August 10, 2011
Department:
Public Works
Attachments:
Resolution No. 4743
Resolution No. 4743
Exhibit A
Vicinity Map
Budget Impact:
$0
Administrative Recommendation:
City Coucil adopt Resolution No. 4743.
Background Summary:
The need for corridor improvements on Auburn Way South is recognized in Auburn's
adopted Transportation Improvement Program.
The City applied for and received a $100,000 federal grant to be administered through
the Washington State Department of Transportation for walking and cycling route
improvements for the Auburn Way South Corridor, from Dogwood Street SE to Fir Street
SE. The federal grant does not require a local match.
The City also received a $740,830 state Pedestrian & Bicycle Safety Program grant for
this project, which requires a $100,000 local match that will be provided by the City.
The grants will fund:
1.Design and construction of corridor improvements on Auburn Way South, from
Dogwood Street SE to Fir Street SE, including a street lighting system, a
landscaped median island, a designated mid-block crossing, relocation of existing
utility poles to the back of the sidewalk, and ADA pedestrian push buttons and
audible countdown pedestrian signal heads at the existing signalized intersection
of Auburn Way South and Dogwood Street SE; and
2.A pedestrian safety educational campaign consisting of press releases, website
features and targeted mailers to residences and businesses in the vicinity of the
improvements; and
3.An enforcement component including increased police presence. Additional right-
of-way may be required for the project.
AUBURN * MORE THAN YOU IMAGINEDRES.E
It is anticipated that the $100,000 federal grant will be expended during design, and that
the remaining design and construction of the project will be funded with the $740,830
state grant and the $100,000 City funded local match.
Resolution No. 4743 authorizes the Mayor to accept a federal grant in the amount of
$100,000 to be administered through the Washington State Department of
Transportation for walking and cycling route improvements for the Auburn Way South
Corridor, from Dogwood Street SE to Fir Street SE.
O4.9.1, F5.4
Reviewed by Council Committees:
Finance, Public Works
Councilmember:Wagner Staff:Dowdy
Meeting Date:August 15, 2011 Item Number:RES.E
AUBURN * MORE THAN YOU IMAGINEDRES.E
RESOLUTION NO 4743
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
AUBURN WASHINGTON AUTHORIZING THE MAYOR TO
ACCEPT A FEDERAL GRANT TO BE ADMINISTERED
THROUGH THE WASHINGTON STATE DEPARTMENT OF
TRANSPORTATION FOR THE AUBURN WAY SOUTH
CORRIDOR IMPROVEMENTS DOGWOOD STREET SE TO FIR
STREET SE
WHEREAS the City desires to increase the safety of its transportation
corridors and
WHEREAS the need for corridor improvements on Auburn Way South is
recognized in Auburns adopted Transportation Improvement Program and
WHEREAS the City applied for and was granted a federal grant to be
administered through the Washington State Department of Transportation
WSDOT in the amount of 100000 to finance walking and cycling route
improvements for the Auburn Way South Corridor from Dogwood Street SE to
Fir Street SE including street lights a midblock crossing a landscaped median
island accessible ramps pedestrian push buttons and audible countdown
pedestrian signal heads education and enforcement activities and
WHEREAS the 100000 federal grant does not require a local match
and
Resolution No 4743
August 9 2011
Page 1 of 3
RES.E
WHEREAS the City applied for and was granted a state Pedestrian and
Bicycle Safety Program grant through the WSDOT in the amount of 740830
which requires a 100000 local match which will be provided by the City and
WHEREAS purpose of the 100000 federal grant is to supplement the
740830 state Pedestrian and Bicycle Safety Program grant to finance walking
and cycling route improvements for the Auburn Way South Corridor from
Dogwood Street SE to Fir Street SE and
WHEREAS it is in the best interest of the City to use grant monies to
finance safety improvements to the transportation system
NOW THEREFORE THE CITY COUNCIL OF THE CITY OF
AUBURN WASHINGTON HEREBY RESOLVES as follows
Section 1 That the Mayor is hereby authorized to accept the
Washington State Department of Transportation federal grant for 100000 for
the Auburn Way South Corridor Improvements Dogwood Street SE to Fir
Street SE with no local match funds required In addition the Mayor is hereby
authorized to execute a Local Agency Agreement between the City and
Washington State Department of Transportation in substantial conformity with
the agreement attached hereto marked as Exhibit A and incorporated herein by
this reference Also the Mayor is hereby authorized to execute any further
Resolution No 4743
August 9 2011
Page 2 of 3
RES.E
necessary supplemental agreements for the Project expending up to the total
amount of the grant of 100000
Section 2 The Mayor is hereby authorized to implement such other
administrative procedures as may be necessary to carry out the directives of
this legislation
Section 3 That this Resolution shall take effect and be in full force
upon passage and signatures hereon
Dated and Signed this day of 2011
CITY OF AUBURN
PETER B LEWIS
MAYOR
ATTEST
Danielle E Daskam
City Clerk
APPROVED AS TO FORM
i e I B Heid
City Attorney
Resolution No 4743
August 9 2011
Page 3 of 3
RES.E
-----------------------------
Resolution No. 4743
August 9, 2011
Page 1 of 3
RESOLUTION NO. 4743
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
AUBURN, WASHINGTON, AUTHORIZING THE MAYOR TO
ACCEPT A FEDERAL GRANT TO BE ADMINISTERED
THROUGH THE WASHINGTON STATE DEPARTMENT OF
TRANSPORTATION FOR THE AUBURN WAY SOUTH
CORRIDOR IMPROVEMENTS, DOGWOOD STREET SE TO FIR
STREET SE
WHEREAS, the City desires to increase the safety of it’s transportation
corridors; and
WHEREAS, the need for corridor improvements on Auburn Way South is
recognized in Auburn’s adopted Transportation Improvement Program; and
WHEREAS, the City applied for and was granted a federal grant to be
administered through the Washington State Department of Transportation
(WSDOT) in the amount of $100,000 to finance walking and cycling route
improvements for the Auburn Way South Corridor, from Dogwood Street SE to
Fir Street SE, including street lights, a mid-block crossing, a landscaped median
island, accessible ramps, pedestrian push buttons and audible countdown
pedestrian signal heads, education, and enforcement activities; and
WHEREAS, the $100,000 federal grant does not require a local match;
and
RES.E
-----------------------------
Resolution No. 4743
August 9, 2011
Page 2 of 3
WHEREAS, the City applied for and was granted a state Pedestrian and
Bicycle Safety Program grant through the WSDOT in the amount of $740,830,
which requires a $100,000 local match which will be provided by the City; and
WHEREAS, purpose of the $100,000 federal grant is to supplement the
$740,830 state Pedestrian and Bicycle Safety Program grant to finance walking
and cycling route improvements for the Auburn Way South Corridor, from
Dogwood Street SE to Fir Street SE; and
WHEREAS, it is in the best interest of the City to use grant monies to
finance safety improvements to the transportation system.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF
AUBURN, WASHINGTON, HEREBY RESOLVES as follows:
Section 1. That the Mayor is hereby authorized to accept the
Washington State Department of Transportation federal grant for $100,000 for
the Auburn Way South Corridor Improvements, Dogwood Street SE to Fir
Street SE, with no local match funds required. In addition, the Mayor is hereby
authorized to execute a Local Agency Agreement between the City and
Washington State Department of Transportation in substantial conformity with
the agreement attached hereto, marked as Exhibit A and incorporated herein by
this reference. Also, the Mayor is hereby authorized to execute any further
RES.E
-----------------------------
Resolution No. 4743
August 9, 2011
Page 3 of 3
necessary supplemental agreements for the Project, expending up to the total
amount of the grant of $100,000.
Section 2. The Mayor is hereby authorized to implement such other
administrative procedures as may be necessary to carry out the directives of
this legislation.
Section 3. That this Resolution shall take effect and be in full force
upon passage and signatures hereon.
Dated and Signed this _____ day of _________, 2011.
CITY OF AUBURN
PETER B. LEWIS
MAYOR
ATTEST:
______________________
Danielle E. Daskam,
City Clerk
APPROVED AS TO FORM:
_____________________
Daniel B. Heid,
City Attorney
RES.E
Local Agency Agreement
Agency Official Washington State Department of Transportation
By
Title
Date Executed
By
Director of Highways and Local Programs
Agency
Address
City of Auburn
25 West Main Street
Auburn, WA 98001
TheLocalAgencyhavingcomplied,orherebyagreeingtocomply,withthetermsandconditionssetforthin(1)Title23,U.S.CodeHighways,(2)
theregulationsissuedpursuantthereto,(3)OfficeofManagementandBudget CircularsA-102,A-87andA-133,(4)thepoliciesandprocedures
promulgatedbytheWashingtonStateDepartmentofTransportation,and(5)thefederalaidprojectagreemententeredintobetweentheStateand
FederalGovernment,relativetotheaboveproject,theWashingtonStateDepartmentofTransportationwillauthorizetheLocalAgencytoproceedon
theprojectbyaseparatenotification.Federalfundswhich aretobeobligatedfortheprojectmaynotexceedtheamountshownhereinonliner,
column3,withoutwrittenauthoritybytheState,subjectto theapprovaloftheFederalHighwayAdministration.Allprojectcostsnotreimbursedby
the Federal Government shall be the responsibility of the Local Agency.
Project Description
Description of Work
Name Length
Termini
Auburn Way South Corridor Improvements Phase 1 0.14 mile
Auburn Way South (SR-164), between Dogwood Street SE to Fir Street SE
Type of Work
Estimate of Funding
(1)(2)(3)
PE
Right of Way
Construction
a. Agency
b. Other
d. State
e. Total PE Cost Estimate (a+b+c+d)
Consultant 99,000.00
2,000.00
195,000.00
f. Agency
g. Other
i. State
j. Total R/W Cost Estimate (f+g+h+i)
k. Contract
l. Other
m. Other
o. Agency
p. State
q. Total CN Cost Estimate (k+l+m+n+o+p)
r. Total Project Cost Estimate (e+j+q)195,000.00
99,000.00
1,000.001,000.00
95,000.00100,000.00
Federal Funds
Estimated
Funds
Estimated Agency
Project Funds
Estimated Total
1
This project will design and construct pedestrian improvements along Auburn Way South between Dogwood St SE and
Fir St SE that are consistent with WSDOT’s SR-164 Route Development Plan. This project includes sidewalk
improvements, access management including a median island, a mid-block pedestrian crossing, street lighting, and
upgrading the signal at Dogwood Street SE to countdown pedestrian signal heads and ADA compliant push buttons.
95,000.00100,000.00
For OSC WSDOT Use Only
Project No.
Agreement No.
CFDA No. 20.205
Federal Aid
Participation
Ratio for PE
Federal Aid
Participation
Ratio for RW
Federal Aid
Participation
Ratio for CN
100 %
%
%
(Catalog of Federal Domestic Assistance)
Peter B. Lewis, Mayor
Agency (non-participating)94,000.0094,000.00
h. Other
c. Other
n. Other
DOTForm 140-039 EF
Revised 05/09
EXHIBIT A
RES.E
Construction Method of Financing (Check Method Selected)
State Ad and Award
Method A - Advance Payment - Agency Share of total construction cost (based on contract award)
Method B - Withhold from gas tax the Agency's share of total construction cost (line 4, column 2) in the amount of
$at $per month formonths.
Local Force or Local Ad and Award
Method C - Agency cost incurred with partial reimbursement
The Local Agency further stipulates that pursuant to said Title 23, regulations and policies and procedures, and as
a condition to payment of the federal funds obligated, it accepts and will comply with the applicable provisions set
forth below. Adopted by official action on
August 15 2011,, Resolution/Ordinance No.Resolution No. 4743
2
Provisions
CertaintypesofworkandservicesshallbeprovidedbytheStateonthis
projectasrequestedbytheAgencyanddescribedintheTypeofWorkabove.
Inaddition,theStatewillfurnishqualifiedpersonnelfor thesupervisionand
inspectionoftheworkinprogress.OnLocalAgencyadvertisedandawarded
projects,thesupervisionandinspectionshallbelimitedtoensuringallworkis
inconformancewithapprovedplans,specifications,andfederalaid
requirements.Thesalaryofsuchengineerorothersupervisorandallother
salariesandcostsincurredbyStateforcesupontheproject willbeconsidereda
costthereof.AllcostsrelatedtothisprojectincurredbyemployeesoftheState
inthecustomarymanneronhighwaypayrollsandvouchersshallbechargedas
costs of the project.
I. Scope of Work
TheAgencyshallprovideallthework,labor,materials,and services
necessarytoperformtheprojectwhichisdescribedandsetforthindetailinthe
“Project Description” and “Type of Work.”
WhentheStateactsforandonbehalfoftheAgency,theStateshallbe
deemedanagentoftheAgencyandshallperformtheservicesdescribedand
indicatedin“TypeofWork”onthefaceofthisagreement,inaccordancewith
plansandspecificationsasproposedbytheAgencyandapprovedbytheState
and the Federal Highway Administration.
WhentheStateactsfortheAgencybutisnotsubjecttotherightofcontrol
bytheAgency,theStateshallhavetherighttoperformtheworksubjecttothe
ordinary procedures of the State and Federal Highway Administration.
II. Delegation of Authority
TheStateiswillingtofulfilltheresponsibilitiestotheFederalGovernment
bytheadministrationofthisproject.TheAgencyagreesthattheStateshall
havethefullauthoritytocarryoutthisadministration.TheStateshallreview,
process,andapprovedocumentsrequiredforfederalaidreimbursementin
accordancewithfederalrequirements.IftheStateadvertisesandawardsthe
contract,theStatewillfurtheractfortheAgencyinallmattersconcerningthe
projectasrequestedbytheAgency.IftheLocalAgencyadvertisesandawards
theproject,theStateshallreviewtheworktoensureconformitywiththe
approved plans and specifications.
III. Project Administration
IV. Availability of Records
Allprojectrecordsinsupportofallcostsincurredandactualexpenditures
keptbytheAgencyaretobemaintainedinaccordancewithlocalgovernment
accountingproceduresprescribedbytheWashingtonStateAuditor’sOffice,the
U.S.DepartmentofTransportation,andtheWashingtonStateDepartmentof
Transportation.TherecordsshallbeopentoinspectionbytheStateandFederal
Governmentatallreasonabletimesandshallberetainedand madeavailablefor
suchinspectionforaperiodofnotlessthanthreeyearsfrom thefinalpayment
ofanyfederalaidfundstotheAgency.Copiesofsaidrecordsshallbe
furnished to the State and/or Federal Government upon request.
TheAgencyagreesthatonfederalaidhighwayconstructionprojects,the
currentfederalaidregulationswhichapplytoliquidateddamagesrelativeto
thebasisoffederalparticipationintheprojectcostshall beapplicableinthe
event the contractor fails to complete the contract within the contract time.
V. Compliance with Provisions
TheAgencyshallnotincuranyfederalaidparticipationcostsonany
classificationofworkonthisprojectuntilauthorizedinwritingbytheStatefor
each classification. The classifications of work for projects are:
1. Preliminary engineering.
2. Right of way acquisition.
3. Project construction.
Intheeventthatrightofwayacquisition,oractualconstructionoftheroad,
forwhichpreliminaryengineeringisundertakenisnotstartedbytheclosingof
thetenthfiscalyearfollowingthefiscalyearinwhichtheagreementis
executed,theAgencywillrepaytotheStatethesumorsumsof federalfunds
paid to the Agency under the terms of this agreement (see Section IX).
TheAgencyagreesthatallstagesofconstructionnecessary toprovidethe
initiallyplannedcompletefacilitywithinthelimitsofthisprojectwillconform
toatleasttheminimumvaluessetbyapprovedstatewidedesignstandards
applicabletothisclassofhighways,eventhoughsuchadditionalworkis
financed without federal aid participation.
VI. Payment and Partial Reimbursement
Thetotalcostoftheproject,includingallreviewandengineeringcostsand
otherexpensesoftheState,istobepaidbytheAgencyandbytheFederal
Government.Federalfundingshallbeinaccordancewiththe Federal
TransportationAct,asamended,andOfficeofManagementandBudget
circularsA-102,A-87andA-133.TheStateshallnotbeultimatelyresponsible
foranyofthecostsoftheproject.TheAgencyshallbeultimatelyresponsible
forallcostsassociatedwiththeprojectwhicharenotreimbursedbythe
FederalGovernment.Nothinginthisagreementshallbeconstruedasa
promisebytheStateastotheamountornatureoffederalparticipationinthis
project.
TheAgencyshallbillthestateforfederalaidprojectcosts incurredin
conformitywithapplicablefederalandstatelaws.Theagencyshallminimize
thetimeelapsedbetweenreceiptoffederalaidfundsandsubsequentpayment
ofincurredcosts.ExpendituresbytheLocalAgencyformaintenance,general
administration,supervision,andotheroverheadshallnot beeligibleforfederal
participationunlessacurrentindirectcostplanhasbeenpreparedin
accordancewiththeregulationsoutlinedinthefederalOfficeofManagement
& Budget (OMB) circular A-87, and retained for audit.
TheStatewillpayforStateincurredcostsontheproject.Following
payment,theStateshallbilltheFederalGovernmentforreimbursementof
thosecostseligibleforfederalparticipationtotheextentthatsuchcostsare
attributableandproperlyallocabletothisproject.TheStateshallbillthe
AgencyforthatportionofStatecostswhichwerenotreimbursedbythe
Federal Government (see Section IX).
1. Project Construction Costs
Projectconstructionfinancingwillbeaccomplishedbyone ofthethree
methods as indicated in this agreement.
DOTForm 140-039 EF
Revised 05/09
RES.E
DOTForm 140-039 EF
Revised 05/09 3
TheStateshallbilltheAgencyforallcostsincurredbytheStaterelativeto
theproject.TheStateshallalsobilltheAgencyforthefederalfundspaidbythe
StatetotheAgencyforprojectcostswhicharesubsequently determinedtobe
ineligible for federal participation (see Section IX).
MethodA –TheAgencywillplacewiththeState,within(20)daysafter the
executionoftheconstructioncontract,anadvanceintheamountofthe
Agency’sshareofthetotalconstructioncostbasedonthecontractaward.The
StatewillnotifytheAgencyoftheexactamounttobedepositedwiththeState.
TheStatewillpayallcostsincurredunderthecontractupon presentationof
progressbillingsfromthecontractor.Followingsuchpayments,theStatewill
submitabillingtotheFederalGovernmentforthefederalaidparticipation
shareofthecost.Whentheprojectissubstantiallycompletedandfinalactual
costsoftheprojectcanbedetermined,theStatewillpresenttheAgencywitha
finalbillingshowingtheamountduetheStateortheamountduetheAgency.
ThisbillingwillbeclearedbyeitherapaymentfromtheAgencytotheStateor
by a refund from the State to the Agency.
MethodB –TheAgency’sshareofthetotalconstructioncostasshownon
thefaceofthisagreementshallbewithheldfromitsmonthly fueltax
allotments.Thefaceofthisagreementestablishesthemonthsinwhichthe
withholdingshalltakeplaceandtheexactamounttobewithheldeachmonth.
TheextentofwithholdingwillbeconfirmedbyletterfromtheStateatthetime
ofcontractaward.Uponreceiptofprogressbillingsfromthecontractor,the
StatewillsubmitsuchbillingstotheFederalGovernmentforpaymentofits
participating portion of such billings.
MethodC –TheAgencymaysubmitvoucherstotheStateintheformat
prescribedbytheState,induplicate,notmorethanonceper monthforthose
costseligibleforFederalparticipationtotheextentthat suchcostsaredirectly
attributableandproperlyallocabletothisproject.ExpendituresbytheLocal
Agencyformaintenance,generaladministration,supervision,andother
overheadshallnotbeeligibleforFederalparticipationunlessclaimedundera
previously approved indirect cost plan.
TheStateshallreimbursetheAgencyfortheFederalshareof eligibleproject
costsuptotheamountshownonthefaceofthisagreement.Atthetimeof
audit,theAgencywillprovidedocumentationofallcostsincurredonthe
project.
TheAgency,ifservicesofaconsultantarerequired,shallberesponsiblefor
auditoftheconsultant’srecordstodetermineeligiblefederalaidcostsonthe
project.ThereportofsaidauditshallbeintheAgency’sfilesandmade
available to the State and the Federal Government.
VII. Audit of Federal Consultant Contracts
AnauditshallbeconductedbytheWSDOTInternalAuditOfficein
accordancewithgenerallyacceptedgovernmentalauditing standardsasissued
bytheUnitedStatesGeneralAccountingOfficebythe ComptrollerGeneralof
theUnitedStates;WSDOTManualM27-50,ConsultantAuthorization,
Selection,andAgreementAdministration;memorandaofunderstanding
betweenWSDOTandFHWA;andOfficeofManagementandBudget Circular
A-133.
Ifuponaudititisfoundthatoverpaymentorparticipationoffederalmoney
inineligibleitemsofcosthasoccurred,theAgencyshallreimbursetheStatefor
the amount of such overpayment or excess participation (see Section IX).
TheAgencyagreesthatifpaymentorarrangementforpayment ofanyofthe
State’sbillingrelativetotheproject(e.g.,Stateforcework,projectcancellation,
overpayment,costineligibleforfederalparticipation,etc.)isnotmadetothe
Statewithin45daysaftertheAgencyhasbeenbilled,theStateshalleffect
reimbursementofthetotalsumduefromtheregularmonthlyfueltax
allotmentstotheAgencyfromtheMotorVehicleFund.NoadditionalFederal
projectfundingwillbeapproveduntilfullpaymentisreceivedunlessotherwise
directed the Director of Highways and Local Programs.
IX. Payment of Billing
TheAgencywillnotpermitanychangestobemadeintheprovisionsfor
parkingregulationsandtrafficcontrolonthisprojectwithoutpriorapprovalof
theStateandFederalHighwayAdministration.TheAgencywillnotinstallor
permittobeinstalledanysigns,signals,ormarkingsnotin conformancewith
thestandardsapprovedbytheFederalHighwayAdministrationandMUTCD.
TheAgencywill,atitsownexpense,maintaintheimprovementcoveredby
this agreement.
X. Traffic Control, Signing, Marking, and Roadway
Maintenance
TheAgencyshallholdtheFederalGovernmentandtheStateharmlessfrom
andshallprocessanddefendatitsownexpenseallclaims,demands,orsuits,
whetheratlaworequitybroughtagainsttheAgency,State,orFederal
Government,arisingfromtheAgency’sexecution,performance,orfailureto
performanyoftheprovisionsofthisagreement,orofanyotheragreementor
contractconnectedwiththisagreement,orarisingbyreasonofthe
participationoftheStateorFederalGovernmentintheproject,PROVIDED,
nothinghereinshallrequiretheAgencytoreimbursetheStateortheFederal
Governmentfordamagesarisingoutofbodilyinjurytopersonsordamageto
propertycausedbyorresultingfromthesolenegligenceoftheFederal
Government or the State.
XI. Indemnity
No liability shall attach to the State or Federal Government except as
expressly provided herein.
TheAgencyherebyagreesthatitwillincorporateorcauseto be
incorporatedintoanycontractforconstructionwork,ormodificationthereof,
asdefinedintherulesandregulationsoftheSecretaryofLaborin41 CFR
Chapter60,whichispaidforinwholeorinpartwithfundsobtainedfromthe
FederalGovernmentorborrowedonthecreditoftheFederalGovernment
pursuanttoagrant,contract,loan,insurance,orguaranteeorunderstanding
pursuanttoanyfederalprograminvolvingsuchgrant,contract,loan,insurance,
orguarantee,therequiredcontractprovisionsforFederal-Aid Contracts
(FHWA 1273), located in Chapter 44 of the Local Agency Guidelines.
XII. Nondiscrimination Provision
TheAgencyfurtheragreesthatitwillbeboundbytheaboveequal
opportunityclausewithrespecttoitsownemploymentpracticeswhenit
participatesinfederallyassistedconstructionwork:Provided,thatifthe
applicantsoparticipatingisaStateorLocalGovernment,theaboveequal
opportunityclauseisnotapplicabletoanyagency,instrumentality,or
subdivisionofsuchgovernmentwhichdoesnotparticipateinworkonorunder
the contract.
The Agency also agrees:
(1)ToassistandcooperateactivelywiththeStateinobtainingthe
complianceofcontractorsandsubcontractorswiththeequalopportunityclause
and rules, regulations, and relevant orders of the Secretary of Labor.
(2)TofurnishtheStatesuchinformationasitmayrequireforthe
supervisionofsuchcomplianceandthatitwillotherwiseassisttheStateinthe
discharge of its primary responsibility for securing compliance.
(3)Torefrainfromenteringintoanycontractorcontractmodification
subjecttoExecutiveOrder11246ofSeptember24,1965,with acontractor
debarredfrom,orwhohasnotdemonstratedeligibilityfor,government
contractsandfederallyassistedconstructioncontractspursuanttothe
Executive Order.
(4)Tocarryoutsuchsanctionsandpenaltiesforviolationoftheequal
opportunityclauseasmaybeimposeduponcontractorsandsubcontractorsby
theState,FederalHighwayAdministration,ortheSecretaryofLaborpursuant
to Part II, subpart D of the Executive Order.
TheAgency,asasubrecipientoffederalfunds,shalladhere tothefederal
OfficeofManagementandBudget(OMB)CircularA-133aswellasall
applicablefederalandstatestatutesandregulations.Asubrecipientwho
expends$500,000ormoreinfederalawardsfromallsourcesduringagiven
fiscalyearshallhaveasingleorprogram-specificauditperformedforthatyear
inaccordancewiththeprovisionsofOMB CircularA-133.Uponconclusionof
theA-133audit,theAgencyshallberesponsibleforensuringthatacopyofthe
report is transmitted promptly to the State.
VIII. Single Audit Act
TheAgencyshallnotdiscriminateonthebasisofrace,color,national
origin,orsexintheawardandperformanceofanyUSDOT-assistedcontract
and/oragreementorintheadministrationofitsDBEprogram orthe
requirementsof49 CFRPart26.TheAgencyshalltakeallnecessaryand
reasonablestepsunder49 CFRPart26toensurenondiscriminationinthe
awardandadministrationofUSDOT-assistedcontractsandagreements.The
WSDOT’sDBEprogram,asrequiredby49 CFRPart26andasapprovedby
USDOT,isincorporatedbyreferenceinthisagreement.Implementationof
thisprogramisalegalobligationandfailuretocarryoutitstermsshallbe
treatedasaviolationofthisagreement.Uponnotification totheAgencyofits
failuretocarryoutitsapprovedprogram,theDepartmentmayimpose
sanctionsasprovidedforunderPart26andmay,inappropriatecases,referthe
matterforenforcementunder18U.S.C.1001and/ortheProgramFraud Civil
Remedies Act of 1986 (31 U.S.C. 3801 et seq.).
RES.E
4
TheSecretaryoftheWashingtonStateDepartmentofTransportationmay
terminate the contract in whole, or from time to time in part, whenever:
XIV. Termination for Public Convenience
(1)Therequisitefederalfundingbecomesunavailablethroughfailureof
appropriation or otherwise.
(2)Thecontractorispreventedfromproceedingwiththeworkasadirect
resultofanExecutiveOrderofthePresidentwithrespectto theprosecutionof
warorintheinterestofnationaldefense,oranExecutiveOrderofthePresident
or Governor of the State with respect to the preservation of energy resources.
(3)Thecontractorispreventedfromproceedingwiththeworkbyreasonof
apreliminary,special,orpermanentrestrainingorderofa courtofcompetent
jurisdictionwheretheissuanceofsuchorderisprimarilycausedbytheactsor
omissions of persons or agencies other than the contractor.
(4) The Secretary determines that such termination is in the best interests of
the State.
Fortheconvenienceofthepartiestothiscontract,itisagreedthatany
claimsand/orcausesofactionwhichtheLocalAgencyhasagainsttheStateof
Washington,growingoutofthiscontractortheprojectwith whichitis
concerned, shall be brought only in the Superior Court for Thurston County.
XV. Venue for Claims and/or Causes of Action
Theapprovingauthoritycertifies,tothebestofhisorherknowledgeand
belief, that:
XVI. Certification Regarding the Restrictions of the Use
of Federal Funds for Lobbying
(1)Nofederalappropriatedfundshavebeenpaidorwillbepaid,byoron
behalfoftheundersigned,toanypersonforinfluencingorattemptingto
influenceanofficeroremployeeofanyfederalagency,amemberof Congress,
anofficeroremployeeof Congress,oranemployeeofamemberof Congress
inconnectionwiththeawardingofanyfederalcontract,the makingofany
federalgrant,themakingofanyfederalloan,theenteringintoofany
cooperativeagreement,andtheextension,continuation,renewal,amendment,
or modification of any federal contract, grant, loan, or cooperative agreement.
(2)Ifanyfundsotherthanfederalappropriatedfundshavebeenpaidorwill
bepaidtoanypersonforinfluencingorattemptingtoinfluenceanofficeror
employeeofanyfederalagency,amemberof Congress,anofficeroremployee
of Congress,oranemployeeofamemberof Congressinconnectionwiththis
federalcontract,grant,loan,orcooperativeagreement,theundersignedshall
completeandsubmittheStandardForm-LLL,“DisclosureFormtoReport
Lobbying,” in accordance with its instructions.
(3)Theundersignedshallrequirethatthelanguageofthiscertificationbe
includedintheawarddocumentsforallsubawardsatalltiers(including
subgrants,andcontractsandsubcontractsundergrants,subgrants,loans,and
cooperativeagreements)whichexceed$100,000,andthatallsuch
subrecipients shall certify and disclose accordingly.
Thiscertificationisamaterialrepresentationoffactuponwhichreliance
wasplacedwhenthistransactionwasmadeorenteredinto.Submissionofthis
certificationasaprerequisiteformakingorenteringinto thistransaction
imposedbySection1352,Title31,U.S.Code.Anypersonwhofailstofilethe
requiredcertificationshallbesubjecttoacivilpenaltyofnotlessthan$10,000
and not more than $100,000 for each such failure.
Additional Provisions
Inaddition,theAgencyagreesthatifitfailsorrefusestocomplywiththese
undertakings, the State may take any or all of the following actions:
(a) Cancel, terminate, or suspend this agreement in whole or in part;
(b)RefrainfromextendinganyfurtherassistancetotheAgencyunderthe
programwithrespecttowhichthefailureorrefusaloccurreduntilsatisfactory
assurance of future compliance has been received from the Agency; and
(c) Refer the case to the Department of Justice for appropriate legal
proceedings.
TheAgencyherebyagreesthattheliquidateddamagesprovisionsof23 CFR
Part635,Subpart127,assupplemented,relativetotheamountofFederal
participationintheprojectcost,shallbeapplicableintheeventthecontractor
failstocompletethecontractwithinthecontracttime.Failuretoinclude
liquidateddamagesprovisionwillnotrelievetheAgencyfromreductionof
federal participation in accordance with this paragraph.
XIII. Liquidated Damages
DOTForm 140-039 EF
Revised 05/09
RES.E
RES.E
AGENDA BILL APPROVAL FORM
Agenda Subject:
Resolution No. 4744
Date:
August 10, 2011
Department:
Public Works
Attachments:
Resolution No. 4744
Attachment A
Vicinity Map
Budget Impact:
$0
Administrative Recommendation:
City Council adopt Reolution No. 4744.
Background Summary:
Resolution No. 4744 authorizes the Mayor to grant an easement to Puget Sound
Energy, Inc. (PSE) for the purpose of relocating existing PSE utilities to a City owned
parcel for the South Division Street Promenade Project. This will allow the deactivation
of approximately 700 linear feet of existing PSE utilities along South Division Street and
within an alley.
O4.9.1 CP1005
Reviewed by Council Committees:
Finance, Public Works
Councilmember:Wagner Staff:Dowdy
Meeting Date:August 15, 2011 Item Number:RES.F
AUBURN * MORE THAN YOU IMAGINEDRES.F
RESOLUTION NO 4744
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF AUBURN WASHINGTON AUTHORIZING THE
MAYOR TO GRANT AN EASEMENT TO PUGET SOUND
ENERGY FOR THE PURPOSE OF RELOCATING
UTILITIES FOR THE SOUTH DIVISION STREET
PROMENADEPROJECT CP1005
WHEREAS the City is committed to constructing project CP1005 South
Division Street Promenade Project hereinafter referred to as the Project and
WHEREAS Puget Sound Energy Inc has existing gas facilities located
in an alley in the vicinity of the Project which will have to be deactivated and
relocated to accommodate the Project and
1
WHEREAS Puget Sound Energy Inc requires an easement to construct
and maintain gas lines to serve existing customers through City owned
i property and
i
WHEREAS there is mutual benefit to the City and Puget Sound Energy
Inc in establishing the easement as existing gas lines can be deactivated to
accommodate construction of the Project and allows existing customers to
continue to be served
NOW THEREFORE THE CITY COUNCIL OF THE CITY OF AUBURN
KING COUNTY WASHINGTON HEREBY RESOLVES as follows
Section 1 The Mayor is authorized to grant to Puget Sound Energy
l Inc and record with the offices of the King County Recorder the easement in
Resolution No 4744
August 9 2011
Page 1 of 2
RES.F
substantially the same form as described in Attachment A attached hereto and
incorporated herein
Section 2 The Mayor is hereby authorized to implement such other
administrative procedures as may be necessary to carry out the directives of
this legislation
Section 3 This Resolution shall be in full force and effect upon
j passage and signatures hereon
Datedand Signed this day of 2011
CITY OF AUBURN
PETER B LEWIS
MAYOR
ATTEST
i Danielle E Daskam City Clerk
a
APP VEDA FOR
1
I
i
Daniel B Heid City Attorney
i
1
Resolution No 4744
August 9 2011
Page 2 of 2
RES.F
Gas Easement 11/1998
107043074/RW-079392
Page 1 of 3
RETURN ADDRESS:
Puget Sound Energy, Inc.
Attn: R/W Department (C. Biggs)
P.O. Box 97034 / EST-06W
Bellevue, WA 98009
EASEMENT
REFERENCE #:
GRANTOR: CITY OF AUBURN
GRANTEE: PUGET SOUND ENERGY, INC.
SHORT LEGAL: Portion of Tracts 2 through 10, River View Addition to Auburn
ASSESSOR’S PROPERTY TAX PARCEL: 733140-0135
For and in consideration of One Dollar ($1.00) and other valuable consideration in hand paid, CITY OF AUBURN
(“Grantor" herein), hereby conveys and warrants to PUGET SOUND ENERGY, INC., a Washington Corporation
("Grantee" herein), for the purposes hereinafter set forth, a nonexclusive perpetual easement over, under, along,
across, and through the following described real property ("Property" herein) in KING County, Washington:
SEE EXHIBIT “A” ATTACHED HERETO AND BY THIS REFERENCE MADE A PART HEREOF.
Except as may be otherwise set forth herein Grantee's rights shall be exercised upon that portion of the Property
("Easement Area" herein) described as follows:
An Easement Area 10 feet in width having 5 feet of such width on each side of a centerline described as follows:
THE CENTERLINE OF GRANTEE’S FACILITIES AS CONSTRUCTED, TO BE CONSTRUCTED,
EXTENDED OR RELOCATED WITHIN THE ABOVE DESCRIBED REAL PROPERTY.
1. Purpose. Grantee shall have the right to use the easement area to construct, operate, maintain, repair,
replace, improve, remove, enlarge one or more utility systems for purposes of transmission, distribution and sale of
gas. Such system may include, but are not limited to:
Underground facilities. Pipes, pipelines, mains, laterals, conduits, regulators and feeders
for gas; fiber optic cable and other lines, cables and facilities for communications; semi-buried or
ground-mounted facilities and pads, manholes, meters, fixtures, attachments and any and all other
facilities or appurtenances necessary or convenient to any or all of the foregoing.
Following the initial construction of all or a portion of its systems, Grantee may, from time to time, construct
such additional facilities as it may require for such systems. Grantee shall have the right of access to the Easement
Area over and across the Property to enable Grantee to exercise its rights hereunder. Grantee shall compensate
Grantor for any damage to the Property caused by the exercise of such right of access by Grantee.
2. Easement Area Clearing and Maintenance. Grantee shall have the right to cut, remove and dispose of
any and all brush, trees or other vegetation in the Easement Area. Grantee shall also have the right to control, on a
continuing basis and by any prudent and reasonable means, the establishment and growth of brush, trees or other
vegetation in the Easement Area.
3. Grantor's Use of Easement Area. Grantor reserves the right to use the Easement Area for any purpose
not inconsistent with the rights herein granted, provided, however, Grantor shall not construct or maintain any
buildings, structures or other objects on the Easement Area and Grantor shall do no blasting within 300 feet of
Grantee's facilities without Grantee's prior written consent.
4. Indemnity. Grantee agrees to indemnify Grantor from and against liability incurred by Grantor as a result
of Grantee’s negligence in the exercise of the rights herein granted to Grantee, but nothing herein shall require
Grantee to indemnify Grantor for that portion of any such liability attributable to the negligence of Grantor or the
negligence of others.
5. Abandonment. The rights herein granted shall continue until such time as Grantee ceases to use the
Easement Area for a period of five (5) successive years, in which event, this easement shall terminate and all rights
hereunder, and any improvements remaining in the Easement Area, shall revert to or otherwise become the property
of Grantor; provided, however, that no abandonment shall be deemed to have occurred by reason of Grantee’s failure
to initially install its systems on the Easement Area within any period of time from the date hereof.
6. Successors and Assigns. Grantee shall have the right to assign, apportion or otherwise transfer any or
all of its rights, benefits, privileges and interests arising in and under this easement. Without limiting the generality of
ATTACHMENT A
Resolution No. 4744
Attachment A
August 9, 2011
Page 1 of 2
RES.F
Gas Easement 11/1998
107043074/RW-079392
Page 2 of 3
the foregoing, the rights and obligations of the parties shall inure to the benefit of and be binding upon their respective
successors and assigns.
DATED this ________ day of ____________________________________, 2011.
GRANTOR:
CITY OF AUBURN, a Washington Municipal Corporation
BY: ___________________________________
ITS: ___________________________________
STATE OF WASHINGTON )
) SS
COUNTY OF )
On this _______ day of ______________________, 2011, before me, the undersigned, a Notary Public in and
for the State of Washington, duly commissioned and sworn, personally appeared
________________________________________________________, to me known to be the person(s) who signed
as ______________________________________________________, of CITY OF AUBURN, the municipal
corporation that executed the within and foregoing instrument, and acknowledged said instrument to be ________
free and voluntary act and deed and the free and voluntary act and deed of CITY OF AUBURN for the uses and
purposes therein mentioned; and on oath stated that ________ was authorized to execute the said instrument on
behalf of said CITY OF AUBURN.
IN WITNESS WHEREOF I have hereunto set my hand and official seal the day and year first above written.
_______________________________________
(Signature of Notary)
_______________________________________
(Print or stamp name of Notary)
NOTARY PUBLIC in and for the State of
Washington, residing at ___________________
My Appointment Expires: __________________
Notary seal, text and all notations must not be placed within 1” margins
Resolution No. 4744
Attachment A
August 9, 2011
Page 2 of 2
RES.F
EXHIBIT “A”
THAT PORTION OF TRACTS 2 THROUGH 8, RIVER VIEW ADDITION TO AUBURN, ACCORDING TO THE PLAT
THEREOF, RECORDED IN VOLUME 9 OF PLATS, PAGE(S) 90, RECORDS OF KING COUNTY, WASHINGTON,
LYING SOUTH OF THE NORTH 116 FEET THEREOF; LESS THAT PORTION FOR ALLEYS AND STREET;
TOGETHER WITH TRACT 9 OF SAID PLAT, LESS PORTIONS FOR ALLEY AND STREET; AND TOGETHER WITH
TRACT 10 OF SAID PLAT, LESS ALLEYS AND STREET; ALSO EXCEPT THAT PORTION OF SAID TRACTS 8
AND 10 LYING EAST OF THE WEST 543.06 FEET OF TRACT 10 AND TRACT 10 EXTENDED NORTHERLY.
SITUATE IN THE COUNTY OF KING, STATE OF WASHINGTON.
Resolution No. 4744
Attachment A
August 9, 2011
Page 3 of 3
RES.F
RES.F
AGENDA BILL APPROVAL FORM
Agenda Subject:
Resolution No. 4745
Date:
August 10, 2011
Department:
Administration
Attachments:
Resolution No. 4745
Budget Impact:
$0
Administrative Recommendation:
City Council adopt Resolution No. 4745.
Background Summary:
The City of Auburn is currently part of the King County Consortium for HOME funding.
This Housing and Urban Development program is specifically designed to address
affordable housing in communities and support for developers that can meet the local
goals.
Auburn, with Seattle and Bellevue, rotate a voting seat on the Joint Recommendations
Committee (RJC) of King County to represent its interests and maintain a position on
the Consortium's official voting body.
Passage of this agreement will simply renew our seat on the JRC and recommit our
partnership.
O1.3
Reviewed by Council Committees:
Planning And Community Development
Councilmember:Norman Staff:Hursh
Meeting Date:August 15, 2011 Item Number:RES.G
AUBURN * MORE THAN YOU IMAGINEDRES.G
RESOLUTION NO 4745
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
AUBURN WASHINGTON AUTHORIZING THE MAYOR AND
THE CITY CLERK OF THECITY OF AUBURN TO ENTER INTO
AN INTER
I
LOCAL COOPERATION AGREEMENT BETWEEN THE
CITY AND KING COUNTY FOR THE PURPOSES OF
ADMINISTERING THE FEDERAL HOME INVESTMENT
PARTNERSHIPS PROGRAM HOME
WHEREAS the City of Auburn Washington is a participant in the King
County HOME Consortium which provides for Federal funds to be used for
lowincome housing rehabilitation and construction and
WHEREAS King County currently administers this program on behalf of
the Consortium and
WHEREAS the US Department of Housing and Urban Development
HUD requires each jurisdiction to sign an agreement as a condition for
participating in the partnership and receiving these federal funds
NOW THEREFORE THE CITY COUNCIL OF THE CITY OF AUBURN
KING COUNTY WASHINGTON IN A REGULAR MEETING DULY
i
ASSEMBLED HEREWITH RESOLVES THAT
Section 1 The Mayor and City Clerk of the City of Auburn
Washington are herewith authorized to execute the HOME Investment
Resolution No 4745
y
August 10 2011
Page 1
i
RES.G
Partnerships Program Interlocal Cooperation Agreement in substantial
conformity withthe Agreement attached hereto as Exhibit A
Section 2 The Mayor is hereby authorized to implement such
administrative procedures as may be necessary to carry out the directives of
this legislation
Section 3 This Resolution shall be in full force in effect upon passage
and signatures hereon
DATED and SIGNED this day of August 2011
CITY OF AUBURN
PETER B LEWIS
MAYOR
ATTEST
Danielle Daskam
City Clerk
APPROVED AS TO FORM
I
niel B
i City Attorney
i
i
3
Resolution No 4745
August 10 2011
Page 2
i
RES.G
HOME INVESTMENT PARTNERSHIPS PROGRAM
INTERLOCAL COOPERATION AGREEMENT
THIS AGREEMENT is entered into between King County hereinafter referred to as the
County and the City of Auburn hereinafter referred to as the City said parties to the
Agreement each being a unit of general local government of the State of Washington
RECITALS
WHEREAS King County is an urban county as defined by 24 CFR 922 and 24 CFR
5703 and
WHEREAS a unit of general local government that is located within in an urban county
may be part of a HOME consortium only through theurban county and
WHEREAS the City and King County agree that it is mutually desirable and beneficial to
enter into a consortium arrangement for purposes of the HOME Investment Partnerships
Program hereinafter referredto as HOME Program
NOW THEREFORE IN CONSIDERATION OF THE FOREGOING
CIRCUMSTANCES AND IN CONSIDERATION OF THE MUTUAL PROMISES
CONTAINED HEREIN IT IS AGREED THAT
1 This Agreement is made pursuant to the National Affordable Housing Act of 1990 as
amended 42 USC 12701 et seq the Act and RCW 3934 the Intergovernmental
Cooperation Act
2 The City and the County agree to cooperate to undertake or assist in undertaking HOME
Program housing assistance activities which are eligible under 24 CFR Part 92
3 The County is hereby authorized to act as the representative member on behalf of the
Consortium forthe purposes of the HOME Program TheCounty as the applicant and
grantee for the HOME Program funds has responsibility for and assumes all obligations in
the executing the HOME Program including adding new members on behalf of the HOME
Consortium final responsibility for selectingand executing activities ensuring compliance
with federal requirements and submitting to HUD the Consolidated Housing and Community
Development Plan Consolidated Plan Annual Action Plans and related plans and reports
including the Analysis of Impediments to Fair Housing Choice and the Fair Housing Action
Plan Nothing contained in this Agreement shall be construed as an abdication of those
responsibilities and obligations
HOME Interlocal Agreement 1 of 5 20122014
i
RES.G
The City agrees to cooperate fully with the County in the development and preparation of the
Consolidated Plan and related plans and to prepare and provide those elements specifically
pertaining to the City
4 This Agreement shall remain in full force and effect for the period necessary to plan and carry
out all activities that will be fundedfrom HOME funds awarded for the 2012 2013 and 2014
federal fiscal years the threeyear qualification period that coincides with the Agreement for
the Distribution and Administration of the King County Consortiums Community
Development Block Grant or until the Countys designation as a participating HOME
jurisdiction or an urban county isrescinded by the United States Department of Housing and
Urban Development whichever is shorter
5 This Agreement will be automatically renewed for participation in successive threeyear
qualification periods unlessthe County or the City provides written notice it wishes to
amend or elects not to participate in the new qualification period Such written notice shall
be given by the date set forth in an Urban County Qualification Notice applicable to
subsequent threeyear qualification periods and provided by the United States Department of
Housing and Urban Development
6 The City and the County agree to adopt any amendments to this Agreement incorporating
changes necessary to meet the requirements for cooperation agreements set forth in an Urban
County Qualification Notice applicable for a subsequent threeyear qualification period and
to submit such amendments to the United States Department of Housing and Urban
Development Failure to adopt such amendments will void the automatic renewal of such
qualification period
7 During the term of this Agreement neither the County nor the City may withdraw from
participation from their respective obligations under this Agreement
8 By executing the HOME Agreement the City understands that it may not participate in a
HOME consortium except through the County regardless of whether the County receives a
HOME formula allocation
9 This Agreement shall be executed in three counterparts each of which shall be deemed an
original by the chief executive officers of the County and the City pursuant to the authority
grantedthem by their respective governing bodies One of the signed Agreements shall be
filed by the Countywith the Region X office of HUD one shall be filed with the City and
one shall be filed with the County Prior to its taking effect the fully executed Agreement
shall be filed with the County Auditor or alternatively listed by subject on a public agencys
web site or other electronically retrievable public source
10 The parties to this Agreement hereby agree to affirmatively further fair housing and to ensure
that no HOME funds are expended for activities that do not affirmatively further fair housing
within the boundaries of their jurisdiction or for activities that impede the Countys actions to
comply with its fair housing certification For purposes of this section affirmatively
HOME Interlocal Agreement 2 of 5 20122014
RES.G
furthering fair housing includes participation in the process of developing an Analysis of
Impediments to Fair Housing Choice and a Fair Housing ActionPlan While King County
has the primaryresponsibility for the development of these reports to HUD pursuant to
Section 3 of this Agreement upon request the City shall provide assistance to the County in
preparing such reports
11 Joint Recommendations Committee Composition An inter jurisdictional Joint
Recommendations Committee JRC shall be established through the 20122014
Consortium Interlocal Cooperation Agreement
The JRC shall be composed of three county representatives and eight cities representatives
The three county representatives shall be King County Executive staff with broad policy
responsibilities andor department directors County representatives shall be specified in
writing and where possible shall be consistently the same persons from meeting to meeting
Four of the cities representatives shall be from nonentitlement consortium cities signing the
King County Consortium Interlocal Cooperation Agreement Regarding the Community
Development Block Grant Program two from each subregion
The remaining four cities representatives shall be from cities that qualify to receive CDBG
funds directly from HUD that are signing either a Joint Agreement Regarding the Community
Development Block Grant Program or a HOME Programonly Agreement These latter four
representatives shall have no vote on matters specific to the jurisdictions of the King County
Consortium Interlocal Cooperation AgreementRegarding the Community Development
Block Grant Program
Two of the eight cities representatives shall be rotated among the HOME Programonly
Agreement Cities The two representatives will vote on issues affecting HOME Program
Agreement Cities that are specific to this Agreement
For the HOME Programonly Agreement Cities rotating positions the HOME Program
Agreement Cities will notify the County by the end of the second week in February of each
year who the two HOME Programonly Agreement City representatives will be for that year
The chairperson and vicechairperson of the JRC shall be chosen from among the members
of the JRC by a majority vote of the members for a term of one year beginning with the first
meeting of the calendar year Attendance of five members shall constitute a quorum
12 JRC Appointments The King County Executive shall appoint the three county
representatives The participating cities of the King County Consortium Interlocal
Cooperation Agreement for the Community Development Block Grant Program shall provide
for the appointment of their shared representatives in a manner to be determined by those
cities through the Suburban Cities Association or other agreedupon mechanism for the
execution of shared appointing authority The Suburban Cities Association or other agreed
mechanism will select four jurisdictions of varying size from among those signing this
HOME Interlocal Agreement 3 of 5 20122014
RES.G
agreement two from the northeast subregion and two from the south subregion The cities
representatives shall be elected officials chief administrative officers or persons who report
directly to the chief administrative officer and whohave broad policyresponsibilities eg
planning directors department directors etc Members of the JRC shall serve for two years
or at the pleasure of their respective appointing authorities
13 Powers and Duties of the JRC The JRC shall be empowered to
a Review and recommend to the King County Executive all policy matters concerning the
King County CDBG Consortium and HOME Program Consortium including but not
limited to the Consolidated Plan and related plans and policies
b Review and recommend to the King County Executive the projects and programs to be
undertaken with King County CDBG Consortium funds and HOME Program Consortium
funds including the Administrative Setaside
c Monitor and ensure that all geographic areas and participating jurisdictions benefit fairly
from King County CDBG Consortium and HOME Program Consortium funded activities
over the threeyear agreement period so far as is feasible and within the goals and
objectives of the Consolidated Plana
14 Advisory Committees to the JRC In fulfilling its duty to review and recommend projects
and programs to be undertaken with HOME Program funds the JRC shall consider the
advice of inter jurisdictional advisorycommittees Subregional advisory committees made
up of one representative from each participating jurisdiction in a subregion that wishes to
participate shall be convened to assist in the review and recommendation of projects and
programs to be undertaken in that subregion The JRC may also solicit recommendations
from other inter jurisdictional housingand community development committees
15 The City shall assist the County in developing the Consortiums HOME Program by
participating in development of the Consolidated Plan to accommodate both the collective
and individual housing objectives contained within local comprehensive plans or other
adopted plans of the City and the County
16 The City and County shall each assign a staff person to serve as the primary contact for the
administration of this Agreement The assigned contact person is responsible for
communicating relevant information to their respective jurisdiction
17 This Agreement applies to the Consortiums acceptance of other federal housingrelated funds
which may be allocated by formula to the Consortium Allocation decisions for these funds
will be subject to policies and procedures developed by the advisory committees to the JRC
and adopted by the JRC
i
t
HOME Interlocal Agreement 4 of 5 20122014
RES.G
18 This Agreement is made and entered into for the sole protection and benefit of the parties
hereto and their successors and assigns No other person shall have any right of action based
on any provision of this Agreement
KING COUNTY WASHINGTON CITY OF AUBURN
for King County Executive Signature
Jackie MacLean Peter B Lewis
Printed Name Printed Name
Director Department of Community and
Human Services Mayor
Title Title
Date Date
a
Approved as to Form Approved as to Form
OFFICE OF THE KING COUNTY CITY OF AUBURN
PROSECUTING ATTORNEY CITY ATTORNEY
7
I
f
Dan Heid
j City Attorney
ATTEST
CITY OF AUBURN
r
r
r
Danielle Daskam
City Clerk
r
HOME Interlocal Agreement 5 of 5 20122014
I
RES.G