HomeMy WebLinkAbout08-15-2011 Finance Agenda
Finance Committee
August 15, 2011 - 6:00 PM
Annex Room 1
AGENDA
I. CALL TO ORDER
A. Roll Call
B. Announcements
C. Agenda Modifications
II. CONSENT AGENDA
A. August 1, 2011 Minutes*
B. Claims Vouchers* (Coleman)
Claims check numbers 406538 through 406908 in the amount of $4,224,447.61
and dated August 15, 2011.
C. Payroll Vouchers (Coleman)
Payroll check numbers 531926 to 532022 in the amount of $831,015.21 and
electronic deposit transmissions in the amount of $1,136,609.98 for a grand total of
$1,967,625.19 for the pay period covering July 28, 2011 to August 10, 2011.
III. ORDINANCES
A. There are no Ordinances for Committee consideration.
IV. RESOLUTIONS
A. There are no Resolutions for Committee consideraton.
V. DISCUSSION ITEMS
A. 2012 WCIA Assessment Analysis* (Heineman)
B. Bad Debt Write-Off* (Coleman)
C. Ordinance No. 6369* (Snyder)
An Ordinance of the City Council of the City of Auburn, Washington, amending
Chapters 18.04, 18.07, 18.31, 18.21 of the Auburn City Code for the purpose of
allowing the keeping of chickens, minature goats, and potbelly pigs as pets in
some residential and commercial districts in the City of Auburn
D. Ordinance No. 6370* (Coleman)
Budget Amendment No. 4
E. Ordinance No. 6374* (Dowdy)
An Ordinance of the the City Coiuncil of the City of Auyburn, Washington,
amending Section 2.94.020 of the Auburn City Code relating to the Citizen's
Committee for Transportatin, Transit and Trails
F. Resolution 4729 - Fiber Consortium Interlocal* (Rempher)
A Resolution of the City Council of the City of Auburn, Washington, approving the
formation of the Community Connectivity Consortium, a Public Corporation,
authorizing the Mayor and City Clerk to enter into an Interlocal Agreement
establishing the Community Connectivity Consortium between the City and other
government agencies for the construction and management of fiber optic projects,
and approving the charter of the Community Connectivity Consortium
G. Resolution No. 4734* (Coleman)
Resolution No. 4734 - Airport Fees
H. Resolution No. 4737* (Dowdy)
A Resolution of the City Council of the City of Auburn, Washington, authorizing the
Mayor to grant an easement to Puget Sound Energy for the purpose of relocating
utilities for the M Street SE Underpass Project (C201A)
I. Resolution No. 4742* (Dowdy)
A Resolution of the City Council of the City of Auburn, Washington, authorizing the
Mayor to accept a state grant from the Washington State Department of
Transportation for the Auburn Way South Corridor Improvements, Dogwood Street
SE to Fir Street SE
J. Resolution No. 4743* (Dowdy)
A Resolution of the City Council of the City of Auburn, Washington, authorizing the
Mayor to accept a federal grant to be administered through the Washington State
Department of Transportation for the Auburn Way South Corridor Improvements,
Dogwood Street SE to Fir Street SE
K. Resolution No. 4744* (Dowdy)
A Resolution of the City of Council of City of Auburn, Washington, Authorizing the
Mayor to Grant an Easement to Puget Sound Energy for the Purpose of Relocating
Utilities for the South Division Street Promenade Project (CP1005)
L. Utility Billing Issue* (Coleman)
M. June 2011 Financial Report* (Coleman)
VI. ADJOURNMENT
Agendas and minutes are available to the public at the City Clerk's Office, on the City website
(http://www.auburnwa.gov), and via e-mail. Complete agenda packets are available for
review at the City Clerk's Office.
*Denotes attachments included in the agenda packet.
AGENDA BILL APPROVAL FORM
Agenda Subject:
August 1, 2011 Minutes
Date:
August 5, 2011
Department:
Administration
Attachments:
Minutes
Budget Impact:
$0
Administrative Recommendation:
Committee approve the August 1, 2011 meeting minutes.
Background Summary:
Reviewed by Council Committees:
Councilmember:Staff:
Meeting Date:August 15, 2011 Item Number:CA.A
AUBURN * MORE THAN YOU IMAGINEDCA.A
Finance Committee
August 1, 2011 - 6:00 PM
Annex Conference Room 1
MINUTES
I.CALL TO ORDER
Chair Backus called the meeting to order at 6:00 p.m. in Conference Room 1 located
on the second floor of the City Hall Annex located at One East Main Street in Auburn.
A.Roll Call
Chair Backus, Vice Chair Lynn Norman and Member Rich Wagner were present.
Also present were: Mayor Peter B. Lewis, City Attorney Daniel B. Heid, Finance
Director Shelley Coleman, Chief of Police Bob Lee, Planning and Development
Director Kevin Snyder, Public Works Director Dennis Dowdy, Planning Manager
Elizabeth Chamberlain, and City Clerk Danielle Daskam.
B.Announcements
There was no announcement.
C.Agenda Modifications
There was no change to the agenda.
II.CONSENT AGENDA
A.July 18, 2011 Minutes
Vice Chair Norman moved and Member Wagner seconded to approve the July 18,
2011 minutes.
MOTION CARRIED UNANIMOUSLY. 3-0.
B.Claims Vouchers (Coleman)
Claims check numbers 406215 through 406537 in the amount of
$1,922,333.75 and three wire transfers in the amount of $204,197.50 and
dated this 1st day of August, 2011.
C.Payroll Vouchers (Coleman)
Payroll check numbers 531828 through 531925 in the amount of
$330,258.26 and electronic deposit transmissions in the amount of
$1,202,060.05 for a grand total of $1,532,318.31 for the period covering
July 14, 2011 to July 27, 2011.
Committee members reviewed the claim and payroll vouchers and briefly
discussed claims voucher numbers 125, 406259, 406449, 406241, 406263,
406285, 406408, 406457 and 406497.
Page 1 of 4
CA.A
Vice Chair Norman moved and Member Wagner seconded to approve the claims
and payroll vouchers.
MOTION CARRIED UNANIMOUSLY. 3-0.
III.DISCUSSION ITEMS
A.Resolution No. 4731 (Lee)
A Resolution of the City Council of the City of Auburn, Washington,
authorizing the Mayor to accept grant funds from the U.S. Department of
Justice for a Byrne Memorial Justice Assistance Grant
Chief of Police Lee explained that Resolution No. 4731 accepts a Byrne Memorial
Grant from the U.S. Department of Justice in the amount of $33,631.00. The
funds will be used for several community policing efforts, such as overtime for
Teen Late Night, crime prevention, block watch meetings, DUI enforcement, racer
emphasis patrols, the citizens academy, and fireworks.
B.Resolution No. 4730 (Snyder)
A Resolution of the City Council of the City of Auburn, Washington,
authorizing the Mayor and City Clerk to execute an agreement for building,
planning, and code enforcement services with the City of Algona
Planning Manager Chamberlain explained that Resolution No. 4730 will authorize
the Mayor to execute an interlocal agreement with the City of Algona to provide
planning, building and advisory code enforcement services to the City of Algona.
The City of Auburn has been providing building services, including plan review
and building inspections, to Algona since 2005. The planning services will include
a planner at Algona City Hall two days per week for four hours a day.
The City of Auburn will receive full cost recovery for the services provided.
Director Snyder explained that the rates for services outlined on Exhibit C
include a billable rate and a basic overhead cost.
C.Resolution No. 4714 (Dowdy)
A Resolution of the City Council of the City of Auburn, Washington,
dedicating property acquired by the City of Auburn for the M Street
Underpass Project as right-of-way
Public Works Director Dowdy stated that Resolution No. 4714 completes the
dedication of various properties acquired for the M Street Underpass Project as
right-of-way.
Due to the significant amount of properties that required total taking, the
properties were acquired using standard Warranty Deeds, which conveyed the
properties as City property. All properties have been acquired for the project. In
order to meet right-of-way certification with the State, the City must dedicate
portions of the total takes as right-of-way for the street project.
Page 2 of 4
CA.A
D.Resolution No. 4732 (Dowdy)
A Resolution of the City Council of the City of Auburn, Washington,
authorizing the Mayor to award and execute an agreement with the lowest
responsible bidder for construction of Public Works Contract Number 11-11
for Project CP0916, West Valley Highway Improvements
Public Works Director Dowdy advised that Resolution No. 4732 grants the Mayor
the authority to award and execute Public Works Contract No. 11-11 for Project
CP0916, West Valley Highway Improvements. The resolution is recommended in
order to avoid delaying the construction start by two weeks. The bids will be
opened on August 4th and the resolution will allow the Mayor to award the bid to
the lowest responsible bidder.
The project will close the West Valley Highway from Main Street to Peasley
Canyon for forty-five days. Detours will be established.
E.Resolution No. 4735 (Dowdy)
A Resolution of the City Council of the City of Auburn, Washington,
authorizing the Mayor and City Clerk to negotiate and execute an Interlocal
Agreement with the Muckleshoot Indian Tribe to design and construct
improvements to the Auburn Way South Corridor between Fir Street SE and
Hemlock Street SE
Public Works Director Dowdy explained that Resolution No. 4735 authorizes an
agreement with the Muckleshoot Indian Tribe (MIT) for their participation in the
construction and design work for the Auburn Way South Corridor improvements
between Fir Street SE and Hemlock Street SE.
The MIT will provide matching funds in the amount of $600,000 for the $2.4
million grant from the Washington State Transportation Improvement Board grant
for the project.
F.Resolution No. 4736 (Dowdy)
A Resolution of the City Council of the City of Auburn, Washington,
authorizing the Mayor to accept a grant from the Washington State
Transportation Improvement Board for improvements to the Auburn Way
South Corridor between Fir Street SE and Hemlock Street SE
The City, in partnership with the Muckleshoot Indian Tribe (MIT), was granted a
Washington State Transportation Improvement Board grant in the amount of
$2,426,400 for the design and construction of improvements to the Auburn Way
South corridor between Fir Street SE and Hemlock Street SE. The twenty percent
matching requirement will be provided by the MIT.
Resolution No. 4736 authorizes the acceptance of the grant from the Washington
State Transportation Improvement Board.
IV.ADJOURNMENT
There being no further business to come before the Committee, the meeting adjourned
Page 3 of 4
CA.A
at 6:26 p.m.
APPROVED THE ________ DAY OF AUGUST, 2011.
_____________________________ ______________________________
Nancy Backus, Chair Danielle Daskam, City Clerk
Page 4 of 4
CA.A
AGENDA BILL APPROVAL FORM
Agenda Subject:
Claims Vouchers
Date:
August 11, 2011
Department:
Finance
Attachments:
Claims
Budget Impact:
$0
Administrative Recommendation:
City Council approve the claims vouchers.
Background Summary:
Reviewed by Council Committees:
Finance
Councilmember:Backus Staff:Coleman
Meeting Date:August 15, 2011 Item Number:CA.B
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vchlist Voucher List Page 45
0811012011 34551PM City of Auburn
Bank code 000
Voucher Date Vendor Invoice DescriptionAccount Amount
406715 8152011 221710 LES SCHWAB TIRES Continued
4340053780041 3900
360793
LES SCHWAB TIRES BLANKET PURCHASE
5500054868048 2026
360972
LES SCHWAB TIRES BLANKET PURCHASE
5500054868035 13412
360973
LES SCHWAB TIRES BLANKET PURCHASE
5500054868048 3778
360979
LES SCHWAB TIRES BLANKET PURCHASE
5500054868048 7172
361362
LES SCHWAB TIRES BLANKET PURCHASE
5500054868048 4654
Total 34942
406716 8152011 019930 LETTS ALEKSANDRA 062411REIMB
PAYMENT ON BEHALF OF VNET
6520052121243 27654
Total 27654
406717 8152011 019968 LITZINGER MALLORY ANNE JURY DUTY
PAYMENT FOR JURY DUTY
115 11 VD I 0011351250049 1111
hV1 JU Total 1111
I
406719 8152011 222200 LOWES HIW INC 09080
BLANKET PURHCASE ORDER FOR
5050052450031 5578
09192
BLANKET PURHCASE ORDER FOR
5050052450031 4606
09593
Page 45
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d
CA.B
AGENDA BILL APPROVAL FORM
Agenda Subject:
Payroll Vouchers
Date:
August 11, 2011
Department:
Finance
Attachments:
No Attachments Available
Budget Impact:
$0
Administrative Recommendation:
City Council approve the payroll vouchers.
Background Summary:
Reviewed by Council Committees:
Finance
Councilmember:Backus Staff:Coleman
Meeting Date:August 15, 2011 Item Number:CA.C
AUBURN * MORE THAN YOU IMAGINEDCA.C
AGENDA BILL APPROVAL FORM
Agenda Subject:
2012 WCIA Assessment Analysis
Date:
August 10, 2011
Department:
Human Resources
Attachments:
2012 WCIA Assessment Analysis
Budget Impact:
$0
Administrative Recommendation:
For discussion only.
Background Summary:
Reviewed by Council Committees:
Finance
Councilmember:Backus Staff:Heineman
Meeting Date:August 15, 2011 Item Number:DI.A
AUBURN * MORE THAN YOU IMAGINEDDI.A
Assessment Year20122011Difference
L&I Worker Hours 757,555815,708-58,153
Auburn's Expected Losses % 1 6.50%5.9%0.60%
Auburn's Expected Losses 2 $1,130,020$1,197,898($67,879)
5 yr Capped Losses Group IV 3 $17,384,920$20,303,363($2,918,443)
5 yr Capped Losses Auburn $1,341,530$1,439,553 ($98,023)
Auburn's % of Group IV's Losses 7.7%7.1%0.6%
Relativity (loss % / Expected %)1.1871.202-0.015
Auburn Assessment Rate 4 $1.0831.089 -0.55%
Assessment$820,470$887,950($67,480)
Auburn's 2012 WCIA Assessment
1 Expected Losses % = Auburns 5 yr Worker Hours/Group IV’s 5 yr worker hours (11,654,692)
2 Expected Losses = 6.5% * $17,384,920
3 5 yr Capped losses are from the 2006 - 2010 years
4 Assessment Rate is computed by an actuary
• 2012 WCIA elected an overall 0% rate increase from 2011 (total assessment $25.2
million) however; individual member rates will vary
• Auburn’s 5-year capped losses decreased by $98,023 (7.3%)
• Auburn's 2012 individual Assessment Rate decreased by .55%
• Auburn’s overall assessment decreased by $67,480 (8.2%)
• Auburn’s 10-year loss ratio (incurred losses/assessment) is 65% and 5-year loss
ratio (2006-2011) is 37%
Assessment Rate Calculation
The actuary calculates how much overall Pool funding is needed for the next year's
expenses, less returns generated from investment income. A Committee then reviews
the actuarial report and makes a recommendation on rate increases or decreases. For
2012 the Committee recommended a 0% overall WCIA rate increase for a projected
$25.2 million budget.
The actuary allocates the $25.2 million amongst 5 different actuarial groups and
determines what each group will pay. For 2012, Auburn's actuarial group (Group IV)
must pay $11.4 million. The $11.4 million is divided between the individual Group IV
members using an actuarial based formula. The actuarial formula is primarily derived at
by a member's 5-year loss history. WCIA is a risk sharing pool and the membership
voted that no individual member's assessment rate could increase or decrease by more
than 15% in any given year. A member’s assessment rate cap is in addition to any
possible overall WCIA rate increase or decrease. For example, if the WCIA rate
increases by 10% the most any one member's rate could increase would be 25% (WCIA
rate 10% + 15% capped individual rate). Unfortunately for Auburn, in 2012 there were
four Group IV members that reached their maximum 15% cap increase (0% WCIA Rate
+ 15% Maximum Cap) so the remaining deficit had to be spread between the rest of the
Group IV members.
In comparison, the average Group IV member’s individual assessment rate increased
by 6.8% while Auburn’s rate assessment decreased by .55%.
DI.A
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DI.A
AGENDA BILL APPROVAL FORM
Agenda Subject:
Bad Debt Write-Off
Date:
August 9, 2011
Department:
Finance
Attachments:
Bad Debt Memo
Exhibit A - Write-off
Budget Impact:
$0
Administrative Recommendation:
City Council approve the write-off of utility customer accounts.
Background Summary:
The Finance Department staff has reviewed the aged receivable balances for the utility
customer accounts. Bad debt for the utility accounts represents approximately one tenth
of one percent of annual revenue. The Finance Department staff is recommending that
the outstanding utility customer account balances (listed in Exhibit A) that have been
deemed uncollectible be written off.
Reviewed by Council Committees:
Finance, Public Works
Councilmember:Backus Staff:Coleman
Meeting Date:August 15, 2011 Item Number:DI.B
AUBURN * MORE THAN YOU IMAGINEDDI.B
Page 1 of 1
Interoffice Memorandum
To: Shelley Coleman
From: Mark Gregg
CC: Rhonda Ewing
Date: Aug. 1, 2011
Re: Bad Debt Write-offs
A review has been performed of the aged receivable balances for both utility accounts and the
miscellaneous accounts receivable. Attached is a detail listing of the following accounts.
Utility Customer Accounts
Services $15,139.60
Penalties $2,861.81
Total Utility Accounts $18,001.41
Utility Accounts on Tribal Land $27,181.36
Total $45,182.77
These accounts are greater than six months old and:
• The customer has filed bankruptcy, or;
• The accounts are located on tribal land.
The above accounts have been deemed uncollectible. We are requesting that these accounts be
written-off as bad debt.
DI.B
July 2011 Write-Off Proposal Summary
Exhibit A
ServicesPenalties Total Amount
Utility Customer Accounts-Bankruptcy15,139.60$ 2,861.81$ 18,001.41$
Disputed Tribal Land Accounts 27,181.36$
Total45,182.77$
DI.B
AGENDA BILL APPROVAL FORM
Agenda Subject:
Ordinance No. 6369
Date:
August 8, 2011
Department:
Planning and Development
Attachments:
Ordinance No. 6369
Environmental Checklist
DNS
Expeditied state review letter
Budget Impact:
$0
Administrative Recommendation:
For discussion only.
Background Summary:
Ordinance No. 6369 contains amendments to Chapters 18.04, 18.07 and 18.31 of the
Auburn City Code for the purposes of allowing individuals to keep a variety of small
animals as pets in the residential districts and in some commercial districts.
The Planning and Community Development Committee initially discussed ideas and
issues for the expansion of the pet definition at the April 25, 2011 meeting and gave staff
direction to proceed with initial policy development. In May 2011, staff presented initial
policies to the Planning and Community Development Committee and received input and
direction to proceed to Planning Commission. The Planning Commission conducted a
policy review work session on June 7, 2011 and duly noticed public hearing on July 6,
2011. Following the close of the public hearing, the Planning Commission recommended
to the City Council on a 5-0 vote with 2 member absent approval of the policy changes
contained in the Ordinance.
The Planning and Community Development Committee considered the Planning
Commission's recommendation during the August 8, 2011 meeting and on a unanimous
motion recommended approval of Ordinance No. 6369 to the City Council.
City staff complete an environmental review of the proposed policy changes pursuant to
the City's adopted SEPA standards and issued a Determination of Non-Significance on
June 21, 2011. The City also completed and submitted a 60 day review sent on June 17,
2011 to the Washington State Department of Commerce Growth Management Services
Division in accordance with RCW 36.70A.106
Reviewed by Council Committees:
AUBURN * MORE THAN YOU IMAGINEDDI.C
Finance, Planning And Community Development Other: Planning Commission; Legal
Councilmember:Norman Staff:Snyder
Meeting Date:August 15, 2011 Item Number:DI.C
AUBURN * MORE THAN YOU IMAGINEDDI.C
----------------------------
Ordinance No. 6369
August 9, 2011
Page 1 of 16
ORDINANCE NO. 6 3 6 9
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY
OF AUBURN, WASHINGTON, AMENDING CHAPTERS
18.04, 18.07, 18.31, 18.21 OF THE AUBURN CITY CODE
FOR THE PURPOSE OF ALLOWING THE KEEPING OF
CHICKENS, MINIATURE GOATS, AND POTBELLY PIGS
AS PETS IN SOME RESIDENTIAL AND COMMERCIAL
DISTRICTS IN THE CITY OF AUBURN.
WHEREAS, there is interest in the keeping of chickens, potbelly pigs, and
miniature goats as pets in some residential and commercial districts in the City of
Auburn; and
WHEREAS, the question of whether to allow individuals to keep chickens,
potbelly pigs, and miniature goats as pets was raised by Staff to the Planning and
Community Development Committee in April of 2010; and
WHEREAS, Staff gained further direction from the Planning and Community
Development Committee at the May 9, 2011 meeting, and
WHEREAS, a Determination of Non-Significance was issued for the proposed
amendments on June 21, 2011 with no comments or appeals filed; and
WHEREAS, pursuant to RCW 36.70A.106, the proposed zoning code
amendments were sent to the Washington State Department of Commerce and other
state agencies as required for an expedited review were received by Department of
Commerce on June 17, 2011; and
DI.C
----------------------------
Ordinance No. 6369
August 9, 2011
Page 2 of 16
WHEREAS, Staff presented the proposed ordinance to the Planning
Commission on June 7, 2011 as a workshop, and at the July 6, 2011 meeting as a
public hearing; and
WHEREAS, the Planning Commission recommended that the City Council
adopt the proposed ordinance amendments; and
WHEREAS, the City Council finds that the proposed amendments to the
Auburn City Code are in accordance with Section 36.70A.130 RCW.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN,
WASHINGTON, DO ORDAIN as follows:
Section 1. Amendment to City Code. That Chapter 18.04 of the Auburn
City Code be and the same hereby is amended to read as follows:
18.04.495 A “household” pet means a domesticated animal of ordinary species that
lives or is commonly known to be capable of living within the confines of a residence.
Animals considered to be common household pets include but are not limited to the
following: dogs, cats, rabbits, indoor birds, small rodents, fish, miniature goats,
potbelly pigs, and domestic fowl. Animals not considered to be common household
pets include but are not limited to the following: horses, cows, sheep, donkeys, full
size swine, and full size goats, endangered or exotic species and any similar species.
18.04.496 Domestic fowl: Domestic fowl includes all species of chickens, turkeys,
geese, and ducks.
18.04.467 Potbelly pig: Miniature potbelly pigs are that type of swine commonly
known as Vietnamese, Chinese, or Asian Potbelly Pig (Sus scrofa bittatus).
18.04.468 Miniature goat: Miniature goats are commonly known as Pygmy (Capra
hircus hircus pygmy), or Nigerian Dwarf (Capra hircus hircus nigerian dwarf nigerian
dwarf ) and Miniature Goats.
DI.C
----------------------------
Ordinance No. 6369
August 9, 2011
Page 3 of 16
Section 2. Creation of Section 18.31.210 Permitted animals. That
Section 18.31.210 of the Auburn City Code be and the same hereby is created to
read as follows:
1) Domestic fowl
Domestic fowl may be kept as small animals if the owner complies with the following:
a. Roosters are not permitted.
b. Structures housing domestic fowl must comply with accessory structure
setbacks applicable in the zoning district where the shelter is to be located.
c. Up to 4 domestic fowl can be kept on lots that are at least 6,000 gross square
feet in size. On lots that are larger than 6,000 gross square feet, 1 additional
small lot domestic animal may be kept per additional 2,000 gross square feet
as shown in chart 18.31.211.
d. Please reference section 8.28.010 regarding noise, section 8.12.020 regarding
nuisances, and section 6.24.020 regarding slaughtering.
2) Miniature Goats
Miniature goats may be kept as small animals if they are licensed as follows:
a. Male miniature goats must be neutered.
b. All miniature goats must be dehorned.
c. Nursing offspring of miniature goats licensed according to the provisions of this
Code may be kept until weaned, but no longer than 12 weeks from birth.
d. Shelter location must comply with accessory structure setbacks applicable in
the zoning district where the shelter is to be located.
e. Licensing must be done in accordance with Auburn City Code Title 6, Animal
Control, which incorporates the provisions of King County Code Title 11,
Animal Care and Control.
f. Up to 2 miniature goats are allowed on lots that are at least 12,500 gross
square feet in size. On lots that are greater than 12,500 gross square feet, 1
additional medium size domestic animal may be kept per additional 7,500
gross square feet as shown in Table 18.31.211.
g. Please reference section 8.28.010 regarding noise, section 8.12.020 regarding
nuisances, and section 6.24.020 regarding slaughtering.
3) Potbelly pigs
Miniature potbelly pigs may be kept as a small animal, provided that no swine that is
greater than 22 inches in height at the shoulder or more than 150 pounds in weight
may be kept in the city.
DI.C
----------------------------
Ordinance No. 6369
August 9, 2011
Page 4 of 16
a. Nursing offspring of potbelly pigs licensed according to the provisions of this
Code may be kept until weaned, but no longer than 12 weeks from birth.
b. Shelter location must comply with accessory structure setbacks applicable in
the zoning district where the shelter is to be located.
c. Licensing must be done in accordance with Auburn City Code Title 6, Animal
Control, which incorporates the provisions of King County Code Title 11,
Animal Care and Control.
d. 2 potbelly pigs can be kept on lots that are at least 12,500 gross square feet in
size. On lots that are greater than 12,500 gross square feet, 1 additional
medium size domestic animal may be kept per additional 7,500 gross square
feet as shown in chart 18.31.211.
e. Please reference section 8.28.010 regarding noise, section 8.12.020 regarding
nuisances, and section 6.24.020 regarding slaughtering.
18.31.211 Table of Allowed districts
The allowable numbers of animals permitted outright, provided the minimum lot size
is met, are detailed in the following table. The specified minimum lot sizes are
absolute requirements. No variances, waivers, and/or modifications under the Auburn
City Code may be granted. The keeping of animals that require lesser lot size is
allowed to be cumulative, when lot size requirements have been met. Licensing of
pets and animal control is governed by Auburn City Code Title 6, Animal Control,
which incorporates the provisions of King County Code Title 11, Animal Care and
Control.
RC R1 R5 R7 R10 R16 R20 RO C1 C2 C3
GOATS Y Y Y Y C* C* C* N N N Y
PIGS Y Y Y Y C* C* C* N N N Y
CHICKENS Y Y Y Y C* C* C* N N N Y
Y = YES N = NO C = CONDITIONAL
*Permitted as an outright use if more than 50% of the property is not covered with
impervious surface. If the property is more than 50% covered with impervious
surface then the applicant must apply for an administrative use permit pursuant to
section 18.64. These applications will not be processed as conditional use permits.
Type of Animal Maximum Number of Animals
Permitted Outright
Household Pets: dogs, cats, rabbits,
caged indoor birds, small rodents, and
if weighing less than 10 pounds any
4* per dwelling or commercial building
regardless of lot size. A pet license is
required for each cat or dog.
DI.C
----------------------------
Ordinance No. 6369
August 9, 2011
Page 5 of 16
non-venomous reptiles and
amphibians.
Domestic Fowl 4 on lots that are at least 6,000 gross sq.
ft. in size. On lots that are larger than
6,000 gross sq. ft., 1 additional small lot
domestic animal may be kept per
additional 2,000 gross sq. ft.
Medium size animals: pot belly pigs,
and miniature goats that are smaller
than 24 inches at the shoulder and/or
not more than 150 pounds in weight.
2 on lots that are at least 12,500 gross sq.
ft. in size. On lots that are greater than
12,500 gross sq. ft., 1 additional medium
lot domestic animal may be kept per
additional 7,500 gross sq. ft.
Large size animals: horses, ponies,
donkeys, cows, standard size goats,
llamas, oxen, standard size pigs.
2 on lots that are at least 1 gross acre in
size. On lots that are larger than 1 gross
acre, 1 additional large lot domestic
animal may be kept per additional 21,780
sq. ft.
*Includes foster animals
Section 3. Amendment to City Code. That Chapter 18.21 of the Auburn
City Code be and the same hereby is amended to read as follows:
Sections:
18.21.010 Lea Hill overlay.
18.21.020 West Hill overlay.
18.21.030 Urban separator overlay.
18.21.010 Lea Hill overlay.
A. Purpose. The purpose of this section is to provide for additional development
standards to address the area commonly referred to as the Lea Hill annexation
area, as annexed under city of Auburn Ordinance Nos. 5346 and 6121, and
identified on the city of Auburn comprehensive zoning map. While the intent is that
the development standards for zones in the Lea Hill annexation area will be similar
to (if not the same as) corresponding zones in other areas of the city, some
variations are needed to recognize previous development allowed by King County
zoning. Unless otherwise provided for in this section, all other provisions and
requirements of this title shall apply to properties within the Lea Hill overlay.
DI.C
----------------------------
Ordinance No. 6369
August 9, 2011
Page 6 of 16
B. Development Standards – Lots Previously Approved.
1. For any residential lot that had received final plat approval, final short plat
approval, or preliminary plat approval or that King County had received and
determined the application complete for a preliminary plat or short plat, prior to the
effective date of annexation into the city of Auburn, the development standards in
the following table shall apply. The property owner/applicant shall be responsible
to provide to the city evidence of these previous approvals.
2. Any further subdivision of any lot and its subsequent use must conform to the
permitted uses and standards referenced in the applicable zoning chapters of this
title, except as modified by this section. For farm animals, subsection E of this
section or subsection 18.31.210 shall apply.
Zone
Min
Lot
Area
(Sq.
Ft.)
Min
Lot
Area
(Sq.
Ft.
per
Unit)
Min
Lot
Width
(Ft.)
Max Lot
Coverage
(%)
Setbacks* Building Height
Front
(Ft.)
Rear
(Ft.)
Side,
Interior
(Ft.)
Side,
Street
(Ft.)
Main
(Ft.)
Accessory
(Ft.)
R-1 8,000 N/A 35 35 20 5 5 10 35 35
R-5 2,500 N/A 30 35 10 5 5 10 35 16
R-7 2,500 6,000 30 35 10 5 5 10 35 16
R-10 2,500 4,300 30 40 10 5 5 10 35 35
R-16 2,500 2,700 30 55 10 5 5 10 35 35
R-20 2,500 2,175 30 55 10 5 5 10 35 35
* Garages and other similar structures with a vehicular access require a 20-foot
setback from any street.
C. Prior King County Approvals. The city of Auburn will recognize the terms of any
King County-approved plat, PUD, conditional use permit, contract rezone or similar
contractual obligations that may have been approved prior to the effective date of
the annexation of the subject property. The conditions of any project that was
approved by King County shall be required to be fulf illed in the city of Auburn.
D. Planning Director Authorization. The planning director shall be authorized to
interpret the language of any King County permit, plat or condition thereof and
DI.C
----------------------------
Ordinance No. 6369
August 9, 2011
Page 7 of 16
effectuate the implementation of same to the fullest extent possible. If there is a
conflict between a previous King County approval and the Auburn regulation then
the most restrictive provision shall apply as determined by the planning director.
E. Farm Animals.
1. For properties greater than an acre in the R-1, R-5 and R-7 zones, it is
permissible to keep farm animals (excluding goats and swine in the R-5 and R-7
zones); provided, there shall not be more than one horse, cow, donkey or other
similar large animal, or four small animals such as sheep, or 12 poultry, rabbits, or
similar size animals per each acre of enclosed usable pasture or roaming area. This
acreage requirement is in addition to the minimum lot size requirements of the
zone. Property owners of more than an acre in the Lea Hill Overlay may choose to
apply these standards or the standards in subsection 18.31.210.
2. Shelters provided for farm animals shall be constructed no closer than 50 feet
from any adjoining lot and shall be 100 feet from any public street or alley. Any
corral, exercise yard, or arena shall maintain a distance of 35 feet from any property
line. This excludes pasture area.
3. For those properties that do not meet the requirements of subsection (E)(1) of
this section, and farm animals were present prior to annexation, the farm animals
may remain as legal nonconforming uses. In such case the number of farm animals
allowed may be the same as what the county zoning provisions had allowed prior to
the effective date of the annexation of the subject property.
F. Lot Averaging – R-1 Zone. It may be possible to subdivide land in the R-1 zone
into lots smaller than 35,000 square feet if the property has a significant amount of
nonbuildable land due to steep slopes, wetlands or similar features that would be in
the public’s best interest to maintain. The following regulations shall apply in
situations where lot averaging is permitted or required:
1. At least 50 percent of the subdivision must be set aside as open space. Critical
areas (i.e., steep slopes, wetlands) can count towards the 50 percent requirement.
Maintenance of the open space tract or easement shall be the responsibility of the
property owner and/or a homeowners’ association.
2. The number of allowable lots in a subdivision shall be determined by multiplying
the total number of acres in the subdivision by one. Any fraction shall be rounded to
the nearest whole number with one-half being rounded up.
DI.C
----------------------------
Ordinance No. 6369
August 9, 2011
Page 8 of 16
3. The minimum size of any lot shall be 8,000 square feet. For lots less than 35,000
square feet, the minimum lot width shall be consistent with the requirements of the
R-5 zone (Chapter 18.07 ACC). All other applicable development standards related
to the R-1 zone will continue to apply.
4. Lots within the subdivision shall be clustered so as to provide for continuity of
open space within the subdivision and, where possible, with adjoining parcels.
5. Each lot within a subdivision shall illustrate a building area within which the
house, accessory structures, and parking areas shall be constructed. The building
area shall be exclusive of setbacks, nonbuildable areas or any required buffers from
the nonbuildable areas. Any preliminary plat, final plat or short plat shall illustrate
the building area for each lot. Any future construction will be limited to the identified
building area.
6. A native growth protection easement or similar device, which may include
provisions for the limited removal of vegetation and passive use of the easement,
that perpetually protects the nonbuildable areas must be recorded with the final plat
or short plat.
18.21.020 West Hill overlay.
A. Purpose. The purpose of this section is to provide for additional development
standards to address the area commonly referred to as the West Hill annexation
area, as annexed under city of Auburn Ordinance No. 6122 and identified on the
city of Auburn comprehensive zoning map. While the intent is that the development
standards for zones in the West Hill annexation area will be similar to (if not the
same as) corresponding zones in other areas of the city, some variations are
needed to recognize previous development allowed by King County zoning. Unless
otherwise provided for in this section, all other provisions and requirements of this
title shall apply to properties within the West Hill overlay.
B. Development Standards – Lots Previously Approved.
1. For any residential lot that had received final plat approval, final short plat
approval, preliminary plat approval or that King County had received and
determined the application complete for a preliminary plat or short plat, prior to the
effective date of annexation, the development standards in the following table shall
apply. The property owner/applicant shall be responsible to provide evidence of
these previous approvals/decisions.
DI.C
----------------------------
Ordinance No. 6369
August 9, 2011
Page 9 of 16
2. Any further subdivision of any lot and its subsequent use must conform to the
permitted uses and standards referenced in the applicable zoning chapters of this
title, except as modified by this section. For farm animals, subsection E of this
section or subsection 18.31.210 shall apply.
Zone
Min
Lot
Area
(Sq.
Ft.)
Min
Lot
Area
(Sq.
Ft.
per
Unit)
Min
Lot
Width
(Ft.)
Max Lot
Coverage
(%)
Setbacks* Building Height
Front
(Ft.)
Rear
(Ft.)
Side,
Interior
(Ft.)
Side,
Street
(Ft.)
Main
(Ft.)
Accessory
(Ft.)
R-1 8,000 N/A 35 35 20 5 5 10 35 35
R-5 2,500 N/A 30 35 10 5 5 10 35 16
R-7 2,500 6,000 30 35 10 5 5 10 35 16
* Garages and other similar structures with a vehicular access require a 20-foot
setback from any street.
C. Prior King County Approvals. The city of Auburn will recognize the terms of any
King County-approved plat, PUD, conditional use permit, contract rezone or similar
contractual obligations that may have been approved prior to the effective date of
the annexation of the subject property. The conditions of any project that was
approved by King County shall be required to be fulf illed in the city of Auburn.
D. Planning Director Authorization. The planning director shall be authorized to
interpret the language of any King County permit, plat or condition thereof and
effectuate the implementation of same to the fullest extent possible. If there is a
conflict between a previous King County approval and the Auburn regulation, then
the most restrictive provision shall apply as determined by the planning director.
E. Farm Animals.
DI.C
----------------------------
Ordinance No. 6369
August 9, 2011
Page 10 of 16
1. For properties greater than an acre in the R-1, R-5 and R-7 zones within the
West Hill overlay, it is permissible to keep farm animals (excluding goats and swine
in the R-5 and R-7 zones); provided, there shall not be more than one horse, cow,
donkey or other similar large animal, or four small animals such as sheep, or 12
poultry, rabbits, or similar size animals per each acre of enclosed usable pasture or
roaming area. This acreage requirement is in addition to the minimum lot size
requirements of the applicable zone. Property owners of more than an acre in the
West Hill Overlay district may choose to apply these standards, or the standards in
subsection 18.31.210.
2. Shelters provided for farm animals shall be constructed no closer than 50 feet
from any adjoining lot and no closer than 100 feet from any public street or alley.
Any corral, exercise yard, or arena shall maintain a distance of 35 feet from any
property line. This excludes pasture areas.
3. For those properties that do not meet the requirements of subsection (E)(1) of
this section, and farm animals were present prior to annexation, the farm animals
may remain as legal nonconforming uses. In such case, the number of farm animals
allowed may be the same as what the county zoning provisions had allowed prior to
the effective date of the annexation of the subject property.
DI.C
----------------------------
Ordinance No. 6369
August 9, 2011
Page 11 of 16
Section 4. Amendment to City Code. That Section 18.07.020 of the
Auburn City Code be and the same hereby is amended to read as follows:
18.07.020 Uses.
Table 18.07.020
Permitted Use Table – Residential Zoning Designations
P = Permitted A = Administrative C = Conditional Use X = Not Permitted
Land Uses Zoning Designations
R-
C
R-
1
R-
5
R-
7
R-
10
R-
16
R-
20
A. Residential Uses.
Accessory dwelling units P P P P X1 X1 X1
Accessory use, residential P P P P P P P
Adult family home P P P P P P P
Bed and breakfast P P P P P P P
Boardinghouses (with three or more boarders) X X X X C C C
Duplexes; provided, that minimum lot size of zoning
designation is met and subject to compliance with
Chapter 18.25 ACC (Infill Residential Development
Standards)
X X A P P P X
Foster care homes P P P P P P P
Group residence facilities (7 or more residents) X X X X C C C
Group residence facilities (6 or fewer residents) P P P P P P P
Keeping household pets4 P2 P2 P2 P2 P2 P2 P2
Multiple-family dwellings X X X X A P P
Neighborhood recreational buildings and facilities
owned and managed by the neighborhood
homeowners’ association
A6 A6 A6 A6 A6 P P
DI.C
----------------------------
Ordinance No. 6369
August 9, 2011
Page 12 of 16
Table 18.07.020
Permitted Use Table – Residential Zoning Designations
P = Permitted A = Administrative C = Conditional Use X = Not Permitted
Land Uses Zoning Designations
R-
C
R-
1
R-
5
R-
7
R-
10
R-
16
R-
20
Renting of rooms, for lodging purposes only, to
accommodate not more than two persons in addition
to the immediate family
P P P P P P P
Residential care facilities including but not limited to
assisted living facilities, convalescent homes,
continuing care retirement facilities
P P X X A P P
Single-family detached dwellings, new P P P P P P X
Supportive housing, subject to the provisions of ACC
18.31.160 X X X X X P P
Swimming pools, tennis courts and similar outdoor
recreation uses only accessory to residential or park
uses
P P P P P P P
Townhouses (attached) X X X X P P P
B. Commercial Uses.
Commercial horse riding and bridle trails A X X X X X X
Commercial retail, included as part of mixed-use
development and not a home occupation in
compliance with Chapter 18.60 ACC
X X X X A A A
Daycare, limited to a mini daycare center. Daycare
center, preschool or nursery school may also be
permitted but must be located on an arterial
X A A A A A A
Home-based daycare as regulated by RCW
35.63.185 and through receipt of approved city
business license
P P P P P P P
DI.C
----------------------------
Ordinance No. 6369
August 9, 2011
Page 13 of 16
Table 18.07.020
Permitted Use Table – Residential Zoning Designations
P = Permitted A = Administrative C = Conditional Use X = Not Permitted
Land Uses Zoning Designations
R-
C
R-
1
R-
5
R-
7
R-
10
R-
16
R-
20
Home occupations subject to compliance with
Chapter 18.60 ACC P P P P P P P
Mixed-use development3 X X X X P P P
Nursing homes X X X X C C C
Private country clubs and golf courses, excluding
driving ranges X X C C C X X
Privately owned and operated parks and playgrounds
and not homeowners’ association-owned recreational
area
X A A A A P P
Professional offices, included as part of mixed-use
development and not a home occupation in
compliance with Chapter 18.60 ACC
X X X X A A A
C. Resource Uses.
Agricultural type uses are permitted provided they are
incidental and secondary to the single-family use:
Agricultural crops and open field growing
(commercial) P X X X X X X
Barns, silos and related structures P X X X X X X
Commercial greenhouses P X X X X X X
Pasturing and grazing4 P X X X X X X
Public and private stables4 P X X X X X X
Roadside stands, for the sale of agricultural products
raised on the premises. The stand cannot exceed 300 P X X X X X X
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Ordinance No. 6369
August 9, 2011
Page 14 of 16
Table 18.07.020
Permitted Use Table – Residential Zoning Designations
P = Permitted A = Administrative C = Conditional Use X = Not Permitted
Land Uses Zoning Designations
R-
C
R-
1
R-
5
R-
7
R-
10
R-
16
R-
20
square feet in area and must meet the applicable
setback requirements
Fish hatcheries C X X X X X X
D. Government, Institutional, and Utility Uses.
Civic, social and fraternal clubs X X X X A A A
Government facilities A A A A A A A
Hospitals (except animal hospitals) X X X X X C C
Municipal parks and playgrounds A P P P P P P
Museums X X X X A A A
Religious institutions, less than one acre lot size A A A A A A A
Religious institutions, one acre or larger lot size C C C C C C C
Transmitting towers C C C C C C C
Type 1-D Wireless Communication Facility (see ACC
18.04.912(J)) P P P P P P P
Utility facilities and substations C5 C5 C5 C5 C5 C5 C5
1. An accessory dwelling unit may be permitted with an existing single-family
residence pursuant to ACC 18.31.120.
2. Please see the supplemental development standards for animals in Section
18.31.210.
3. Individual uses that make up a mixed-use development must be permitted within
the zone. If a use making up part of a mixed-use development requires an
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Ordinance No. 6369
August 9, 2011
Page 15 of 16
administrative or conditional use permit, the individual use must apply for and
receive the administrative or conditional use approval, as applicable.
4. Proximity of pasture or livestock roaming area to wells, surface waters, and
aquifer recharge zones is regulated by the King or Pierce County board of health,
and property owners shall comply with the provisions of the King County board of
health code.
5. Excludes all public and private utility facilities addressed under ACC 18.02.040(E).
6. Administrative use permit not required when approved as part of a subdivision or
binding site plan.
Section 5. Implementation. The Mayor is hereby authorized to implement
such administrative procedures as may be necessary to carry out the directions of
this legislation.
Section 6. Severability. The provisions of this ordinance are declared to
be separate and severable. The invalidity of any clause, sentence, paragraph,
subdivision, section or portion of this ordinance, or the invalidity of the application
thereof to any person or circumstance shall not affect the validity of the remainder of
this ordinance, or the validity of its application to other persons or circumstances.
Section 7. Effective date. This ordinance shall take effect and be in force
five days from and after its passage, approval, and publication as provided by law.
INTRODUCED:___________________
PASSED: _______________________
APPROVED:_____________________
CITY OF AUBURN
________________________________
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----------------------------
Ordinance No. 6369
August 9, 2011
Page 16 of 16
PETER B. LEWIS
MAYOR
ATTEST:
________________________________
Danielle E. Daskam, City Clerk
APPROVED AS TO FORM:
________________________________
Daniel B. Heid, City Attorney
Published: _______________________
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AGENDA BILL APPROVAL FORM
Agenda Subject:
Ordinance No. 6370
Date:
August 9, 2011
Department:
Finance
Attachments:
Transmittal Memo- FINAL (REVISED)
budget emanedment #4 mhc
Ordinance No. 6370
Budget Adj summary - BA#4 Schedule A
Budget Impact:
-$248,300
Administrative Recommendation:
City Council to introduce and adopt Ordinance No. 6370
Background Summary:
Ordinance No. 6370 decreases the 2011-12 biennial budget, as amended, to
$273,392,387. Proposed amendments authorized by this Ordinance include addition of 3
new FTE positions:
1) Senior Accountant
2) Bailiff/Court Security Officer
3) Marketing and Promotions Coordinator
Other adjustments include correction of revenue funding for the Wayfinding project in the
Local Revitalization Fund, adjusting the City Hall Annex Debt funding to allocate evenly
between REET and Utility funds and to reduce revenue and expense budget for the Golf
Course.
Reviewed by Council Committees:
Finance, Municipal Services, Planning And Community Development, Public Works
Councilmember:Backus Staff:Coleman
Meeting Date:August 15, 2011 Item Number:DI.D
AUBURN * MORE THAN YOU IMAGINEDDI.D
Interoffice Memorandum
To: City Council
From: Shelley Coleman, Finance Director
CC: Pete Lewis, Mayor
Date: August 10, 2011
Re: 2011 Budget Amendment #4
Attached is proposed budget amendment #4 for your review. Schedule A summarizes, by fund, the
proposed changes to the City’s 2011 Budget, inclusive of previously authorized budget amendments 1 .
Council’s approval of this proposed amendment would have the following effects:
Creation of a Senior Accountant (1FTE; $31,850): This proposal would create a new Senior
Accountant position in the Finance Department effective September 1, 2011. Over the past several
years, responsibilities for governmental accounting have grown and have become more voluminous and
complex. Duties of this new position will include management of the City’s Comprehensive Annual
Financial Report, management of the CAFR reporting module, and GASB financial reporting and
compliance.
Creation of a Bailiff/Court Security Officer (1FTE; $7,400 net budget impact): This proposal
would terminate the City’s existing contract for courtroom security services and bring this function in-
house effective September 1, 2011. The fiscal impact of creating this new position for the last four
months of 2011 is $25,780 and will be offset by contracted security services savings of $18,380, for a net
impact of $7,400.
Creation of a Marketing and Promotions Coordinator (1FTE; $0 budget impact): This
proposal would terminate the City’s existing contract for animal control services and bring this function in-
house effective September 1, 2011. By bringing this position in-house, the City would have greater
control over this service and maximize the amount of revenue generated through animal licensing. Also,
this position will market and promote other areas in the City that generate revenues.
Correct where the Wayfinding project is budgeted ($0 net budget impact): This proposal
moves the $61,000 budget for the Wayfinding project from the City’s General Fund to the Local
Revitalization Fund.
1 Budget amendments #1, #2, and #3, as approved by Ordinances 6351, 6352 and 6362, respectively.
DI.D
Increase REET 1 Transfer out and reduce Facilities Fund Transfer out to the City Hall
Annex Debt Service Fund 230 ($0 net budget impact): This proposal would allocate the debt service
evenly between REET 1 and the Utility Funds. Currently the utility funds pay Interfund rent for the Annex
Building to the Facilities fund; this same amount is transferred out of the Facilities Fund to Fund 230 for
debt service.
Reduce the Golf Course budget due to lowered revenues & expenses (-$82,000): Due to
lower than anticipated revenues and expenses for the Golf Course enterprise fund, this proposal
reduces budgeted revenues and expenses for Golf Course operations. To ensure sufficient working
capital to support operations, an inter-fund transfer of $400,000 from the City’s General Fund to the Golf
Course Fund will be made, as previously reviewed and approved by Council.
Council’s approval of the proposed amendments would result in a net reduction to the overall City budget of
$248,300.
Table 1 below summarizes the 2011 budget, as amended, under this proposed Ordinance:
Table 1: 2011 Budget As Amended
As Adopted (Ord 6339) $243,008,811
Budget Adjustments
#1 (Ord 6351) 51,500
#2 (Ord 6352)
#3 (Ord 6362)
17,099,284
13,481,092
#4 (Prop Ord 6370) -248,300
Budget as Amended $273,392,387
Additional detail regarding the proposed amendments can be found in Schedule A.
Attachments:
Proposed Ordinance #6370 (budget adjustment #4)
Summary of proposed 2011 budget adjustments by fund and department (Schedule A)
f:\budget directory\2011 budget\amendments\ba#3\transmittal memo - final budget amendment #3 draft.docx
DI.D
ORDINANCE NO. 6370
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
AUBURN, WASHINGTON, AMENDING ORDINANCE NO.
6339, THE 2011-2012 BIENNIAL BUDGET ORDINANCE AS
AMENDED BY ORDINANCE NO. 6351, ORDINANCE NO.
6352 AND ORDINANCE NO. 6362 AUTHORIZING
AMENDMENT TO THE CITY OF AUBURN 2011-2012
BUDGET AS SET FORTH IN SCHEDULE “A”
WHEREAS, the Auburn City Council at its regular meeting of December 6,
2010, adopted Ordinance No. 6339 which adopted the City of Auburn 2011-2012
Biennial budget; and
WHEREAS, the Auburn City Council at its regular meeting of February 22,
2011, adopted Ordinance No. 6351 which amended Ordinance No. 6339 which
adopted the City of Auburn 2011-2012 Biennial budget; and
WHEREAS, the Auburn City Council at its regular meeting of April 4, 2011,
adopted Ordinance No. 6352 which amended Ordinance No. 6351; and
WHEREAS, the Auburn City Council at its regular meeting of July 18, 2011,
adopted Ordinance No. 6362 which amended Ordinance No. 6352; and
WHEREAS, the City of Auburn deems it necessary to appropriate additional
funds to the various funds of the 2011 budget; and
WHEREAS, this Ordinance has been approved by one more than the
majority of all councilpersons in accordance with RCW 35A.34.200.
NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN,
WASHINGTON DO ORDAIN AS FOLLOWS:
-------------------------
Ordinance No. 6370
August 2, 2011
Page 1 of 3
DI.D
Section 1. Amendment of the 2011-2012 Biennial Budget. The 2011-
2012 Biennial Budget of the City of Auburn is amended pursuant to Chapter 35A.34
RCW, to reflect the revenues and expenditures as shown on Schedule “A” attached
hereto and incorporated herein by reference. The Mayor of the City of Auburn,
Washington is hereby authorized to utilize revenue and expenditure amounts
shown on said Schedule “A”. A copy of said Schedule “A” is on file with the City
Clerk and available for public inspection.
Section 2. Severability. If any provision of this Ordinance or the
application thereof to any person or circumstance is held to be invalid, the
remainder of such code, ordinance or regulation or the application thereof to other
person or circumstance shall not be affected.
Section 3. Implementation. The Mayor is hereby authorized to
implement such administrative procedures as may be necessary to carry out the
directives of this legislation.
Section 4. Effective Date. This Ordinance shall take effect and be in
force five (5) days from and after its passage, approval and publication as provided
by law.
INTRODUCED: _______________
PASSED: ____________________
APPROVED: _________________
____________________________
PETER B. LEWIS, MAYOR
-------------------------
Ordinance No. 6370
August 2, 2011
Page 2 of 3
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Ordinance No. 6370
August 2, 2011
Page 3 of 3
ATTEST:
____________________________
Danielle E. Daskam
City Clerk
APPROVED AS TO FORM:
____________________________
Daniel B. Heid
City Attorney
PUBLISHED:__________________
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General Fund (#001)
Beg. Fund
Balance
2011
Revenues 2011 Expenditures
Ending Fund
Balance
General Fund
Adopted Budget 11,763,355 49,863,903 55,139,320 6,487,938
BA#1 (Adopted; ordinance #6351)- 46,000 135,360 (89,360)
BA#2 (Adopted; ordinance #6352)650,000 195,270 620,080 225,190
BA#3 (Adopted; ordinance #6362)2,968,999 46,441 24,580 2,990,860
BA#4 (Proposed)
Indirect Federal Grant -Way finding project moved to fund 330 (61,000) (61,000)
Human Resources-Municipal Court reduce court security contract (18,380) 18,380
Human Resources-Probation New FTE-Bailiff/Court Security Officer (effective
September 1 2011)23,280 (23,280)
Human Resources-Probation -computer & telephone for new position 2,500 (2,500)
Finance-New FTE -Senior Accountant-Financial Accounting/Reporting 15,270 (15,270)
Parks -New FTE -Marketing & Promotions Coordinator 29,650 (29,650)
Planning -Animal Control -Reduce temporary contract wages for animal control to
offset new FTE position (29,650) 29,650
Reduce Transfer Out to Fund 330-Wayfinding project funded by grant- - (61,000) 1 61,000
BA#4 Total - (61,000) (38,330) (22,670)
Revised Budget 15,382,354 50,090,614 55,881,010 9,591,958
Total Resources / Expenditures 65,472,968 65,472,968
Schedule A
Summary of Budget Adjustments by Fund
Budget Amendment # 4 Ordinance 6370
1
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Arterial Street Fund (#102)
Beg. Fund
Balance
2011
Revenues 2011 Expenditures
Ending Fund
Balance
Adopted Budget 383,118 13,210,200 13,328,300 265,018
BA#1 (Adopted; ordinance #6351)- - - -
BA#2 (Adopted; ordinance #6352)736,300 1,842,200 2,608,500 (30,000)
BA#3 (Adopted; ordinance #6362)647,926 578,330 618,330 607,926
BA#4 (proposed)
- - - -
BA#4 Total - - - -
Revised Budget 1,767,344 15,630,730 16,555,130 842,944
Total Resources / Expenditures 17,398,074 17,398,074
Local Street Fund (#103)
Beg. Fund
Balance
2011
Revenues 2011 Expenditures
Ending Fund
Balance
Adopted Budget 940,806 2,155,000 2,000,000 1,095,806
BA#1 (Adopted; ordinance #6351)- - - -
BA#2 (Adopted; ordinance #6352)400,000 - 398,216 1,784
BA#3 (Adopted; ordinance #6362)721,769 - 1,000,000 (278,231)
BA#4 (proposed)
- - - -
BA#4 Total - - - -
Revised Budget 2,062,575 2,155,000 3,398,216 819,359
Total Resources / Expenditures 4,217,575 4,217,575
Hotel Motel Fund (#104)
Beg. Fund
Balance
2011
Revenues 2011 Expenditures
Ending Fund
Balance
Adopted Budget 118,126 106,600 209,000 15,726
BA#1 (Adopted; ordinance #6351)- - - -
BA#2 (Adopted; ordinance #6352)- - - -
BA#3 (Adopted; ordinance #6362)(20,274) - (15,000) (5,274)
BA#4 (proposed)
- - - -
BA#4 Total - - - -
Revised Budget 97,852 106,600 194,000 10,452
Total Resources / Expenditures 204,452 204,452
2
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Arterial Street Preservation Fund (#105)
Beg. Fund
Balance
2011
Revenues 2011 Expenditures
Ending Fund
Balance
Adopted Budget 33,589 1,501,500 1,500,000 35,089
BA#1 (Adopted; ordinance #6351)- - - -
BA#2 (Adopted; ordinance #6352)6,000 - 6,000 -
BA#3 (Adopted; ordinance #6362)412,761 - - 412,761
BA#4 (proposed)- - - -
BA#4 Total - - - -
Revised Budget 452,350 1,501,500 1,506,000 447,850
Total Resources / Expenditures 1,953,850 1,953,850
Drug Forfeiture Fund (#117)
Beg. Fund
Balance
2011
Revenues 2011 Expenditures
Ending Fund
Balance
Adopted Budget 710,547 298,700 496,010 513,237
BA#1 (Adopted; ordinance #6351)- - - -
BA#2 (Adopted; ordinance #6352)47,000 - 47,000 -
BA#3 (Adopted; ordinance #6362)168,633 - - 168,633
BA#4 (proposed)- - - -
BA#4 Total - - - -
Revised Budget 926,180 298,700 543,010 681,870
Total Resources / Expenditures 1,224,880 1,224,880
Local Law Enforcement Block Grant Fund (#118)
Beg. Fund
Balance
2011
Revenues 2011 Expenditures
Ending Fund
Balance
Adopted Budget 16,468 - 16,468 -
BA#1 (Adopted; ordinance #6351)- - - -
BA#2 (Adopted; ordinance #6352)- - - -
BA#3 (Adopted; ordinance #6362)(1,029) - (1,029) -
BA#4 (proposed)- - - -
BA#4 Total - - - -
Revised Budget 15,439 - 15,439 -
Total Resources / Expenditures 15,439 15,439
3
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Housing and Community Development Grant Fund (#119)
Beg. Fund
Balance
2011
Revenues 2011 Expenditures
Ending Fund
Balance
Adopted Budget 99,286 510,000 542,410 66,876
BA#1 (Adopted; ordinance #6351)- - - -
BA#2 (Adopted; ordinance #6352)- - (1,480) 1,480
BA#3 (Adopted; ordinance #6362)(55,987) (55,987)
BA#4 (proposed)- - - -
BA#4 Total - - - -
Revised Budget 43,299 510,000 540,930 12,369
Total Resources / Expenditures 553,299 553,299
Recreation Trails Fund (#120)
Beg. Fund
Balance
2011
Revenues 2011 Expenditures
Ending Fund
Balance
Adopted Budget 8,177 7,200 - 15,377
BA#1 (Adopted; ordinance #6351)- - - -
BA#2 (Adopted; ordinance #6352)- - - -
BA#3 (Adopted; ordinance #6362)17 - - 17
BA#4 (proposed)- - - -
BA#4 Total - - - -
Revised Budget 8,194 7,200 - 15,394
Total Resources / Expenditures 15,394 15,394
Business Improvement Area Fund (#121)
Beg. Fund
Balance
2011
Revenues 2011 Expenditures
Ending Fund
Balance
Adopted Budget 44,396 53,100 54,000 43,496
BA#1 (Adopted; ordinance #6351)- - - -
BA#2 (Adopted; ordinance #6352)512 (9,248) 26,000 (34,736)
BA#3 (Adopted; ordinance #6362)(91) - - (91)
BA#4 (proposed)- - - -
BA#4 Total - - - -
Revised Budget 44,817 43,852 80,000 8,669
Total Resources / Expenditures 88,669 88,669
Cumulative Reserve Fund (#122)
Beg. Fund
Balance
2011
Revenues 2011 Expenditures
Ending Fund
Balance
Adopted Budget 5,623,464 23,000 44,900 5,601,564
BA#1 (Adopted; ordinance #6351)- - - -
BA#2 (Adopted; ordinance #6352)78,450 - 78,450 -
BA#3 (Adopted; ordinance #6362)30,118 - 400,000 (369,882)
BA#4 (proposed)- - - -
BA#4 Total - - - -
Revised Budget 5,732,032 23,000 523,350 5,231,682
Total Resources / Expenditures 5,755,032 5,755,032
4
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Mitigation Fees Fund (#124)
Beg. Fund
Balance
2011
Revenues 2011 Expenditures
Ending Fund
Balance
Adopted Budget 3,444,973 900,000 2,679,200 1,665,773
BA#1 (Adopted; ordinance #6351)- - - -
BA#2 (Adopted; ordinance #6352)601,170 - 601,170 -
BA#3 (Adopted; ordinance #6362)290,693 - - 290,693
BA#4 (proposed)- - - -
BA#4 Total - - - -
Revised Budget 4,336,836 900,000 3,280,370 1,956,466
Total Resources / Expenditures 5,236,836 5,236,836
1998 Library Fund (#229)
Beg. Fund
Balance
2011
Revenues 2011 Expenditures
Ending Fund
Balance
Adopted Budget 338,120 287,200 286,200 339,120
BA#1 (Adopted; ordinance #6351)- - - -
BA#2 (Adopted; ordinance #6352)- - - -
BA#3 (Adopted; ordinance #6362)(292,062) - - (292,062)
BA#4 (proposed)- - - -
BA#4 Total - - - -
Revised Budget 46,058 287,200 286,200 47,058
Total Resources / Expenditures 333,258 333,258
2010 Annex A&B Bond Debt Fund (#230)
Beg. Fund
Balance
2011
Revenues 2011 Expenditures
Ending Fund
Balance
Adopted Budget - 1,695,600 1,695,600 -
BA#1 (Adopted; ordinance #6351)- - - -
BA#2 (Adopted; ordinance #6352)- - - -
BA#3 (Adopted; ordinance #6362)104 - - 104
BA#4 (proposed)- - - -
BA#4 Total - - - -
Revised Budget 104 1,695,600 1,695,600 104
Total Resources / Expenditures 1,695,704 1,695,704
2010 C&D Local Revitalization Debt Fund (#231)
Beg. Fund
Balance
2011
Revenues 2011 Expenditures
Ending Fund
Balance
Adopted Budget 62,500 594,500 594,300 62,700
BA#1 (Adopted; ordinance #6351)- - - -
BA#2 (Adopted; ordinance #6352)- - - -
BA#3 (Adopted; ordinance #6362)13,901 - - 13,901
BA#4 (proposed)- - - -
BA#4 Total - - - -
Revised Budget 76,401 594,500 594,300 76,601
Total Resources / Expenditures 670,901 670,901
5
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LID Guarantee Fund (#249)
Beg. Fund
Balance
2011
Revenues 2011 Expenditures
Ending Fund
Balance
Adopted Budget 63,200 300 11,000 52,500
BA#1 (Adopted; ordinance #6351)- - - -
BA#2 (Adopted; ordinance #6352)- - - -
BA#3 (Adopted; ordinance #6362)1,087 - - 1,087
BA#4 (proposed)- - - -
BA#4 Total - - - -
Revised Budget 64,287 300 11,000 53,587
Total Resources / Expenditures 64,587 64,587
LID #250 (#250)
Beg. Fund
Balance
2011
Revenues 2011 Expenditures
Ending Fund
Balance
Adopted Budget 347 56,500 56,400 447
BA#1 (Adopted; ordinance #6351)- - - -
BA#2 (Adopted; ordinance #6352)- - - -
BA#3 (Adopted; ordinance #6362)(39) - - (39)
BA#4 (proposed)- - - -
BA#4 Total - - - -
Revised Budget 308 56,500 56,400 408
Total Resources / Expenditures 56,808 56,808
LID #350 (#275)
Beg. Fund
Balance
2011
Revenues 2011 Expenditures
Ending Fund
Balance
Adopted Budget - 7,300 7,300 -
BA#1 (Adopted; ordinance #6351)- - - -
BA#2 (Adopted; ordinance #6352)- - - -
BA#3 (Adopted; ordinance #6362)830 - - 830
BA#4 (proposed)
BA#4 (proposed)- - - -
BA#4 Total - - - -
Revised Budget 830 7,300 7,300 830
Total Resources / Expenditures 8,130 8,130
6
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Municipal Park Construction Fund (#321)
Beg. Fund
Balance
2011
Revenues 2011 Expenditures
Ending Fund
Balance
Adopted Budget 374,368 19,089,200 19,261,700 201,868
BA#1 (Adopted; ordinance #6351)- - - -
BA#2 (Adopted; ordinance #6352)219,120 2,225,280 2,444,400 -
BA#3 (Adopted; ordinance #6362)(246,405) 130,000 - (116,405)
BA#4 (proposed)- - - -
BA#4 Total - - - -
Revised Budget 347,083 21,444,480 21,706,100 85,463
Total Resources / Expenditures 21,791,563 21,791,563
Capital Improvements Fund (#328)
Beg. Fund
Balance
2011
Revenues 2011 Expenditures
Ending Fund
Balance
Adopted Budget 3,792,206 1,571,000 2,972,500 2,390,706
BA#1 (Adopted; ordinance #6351)- - - -
BA#2 (Adopted; ordinance #6352)2,780,640 - 2,780,640 -
BA#3 (Adopted; ordinance #6362)552,079 1,379,710 - 1,931,789
BA#4 (proposed)
Increase REET 1 Transfer Out to City Hall Annex Debt Svc Fund 230 and
decrease Facilities Fund Transfer Out for corresponding amount.- - 105,300 2 (105,300)
BA#4 Total - - 105,300 (105,300)
Revised Budget 7,124,925 2,950,710 5,858,440 4,217,195
Total Resources / Expenditures 10,075,635 10,075,635
Local Revitalization Fund (#330)
Beg. Fund
Balance
2011
Revenues 2011 Expenditures
Ending Fund
Balance
Adopted Budget 5,335,300 2,553,000 7,888,300 -
BA#1 (Adopted; ordinance #6351)- - - -
BA#2 (Adopted; ordinance #6352)(217,710) 838,000 620,290 -
BA#3 (Adopted; ordinance #6362)7 61,000 61,000 7
BA#4 (proposed)
Indirect Federal Grant -Way finding project moved from General Fund - 61,000 1 - 61,000
Reduce Transfer In from General Fund-Wayfinding project funded by grant - (61,000) 1 - (61,000)
BA#4 Total - - - -
Revised Budget 5,117,597 3,452,000 8,569,590 7
Total Resources / Expenditures 8,569,597 8,569,597
7
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Water Fund (#430)
Beg. Fund
Balance
2011
Revenues 2011 Expenditures
Ending Fund
Balance
Adopted Budget 19,168,199 10,918,400 27,509,320 2,577,279
BA#1 (Adopted; ordinance #6351)- - - -
BA#2 (Adopted; ordinance #6352)2,113,700 - 2,081,270 32,430
BA#3 (Adopted; ordinance #6362)324,168 209,000 47,580 485,588
BA#4 (proposed)
New FTE -Senior Accountant-Estimate prorated for 4 months 4,780 (4,780)
Reduce Interfund payment for Annex Rent - - (35,100) 3 35,100
BA#4 Total - - (30,320) 30,320
Revised Budget 21,606,067 11,127,400 29,607,850 3,125,617
Total Resources / Expenditures 32,733,467 32,733,467
Sewer Fund (#431)
Beg. Fund
Balance
2011
Revenues 2011 Expenditures
Ending Fund
Balance
Adopted Budget 10,818,244 17,956,300 25,602,100 3,172,444
BA#1 (Adopted; ordinance #6351)- - 37,000 (37,000)
BA#2 (Adopted; ordinance #6352)2,156,900 - 2,123,810 33,090
BA#3 (Adopted; ordinance #6362)3,046,835 104,900 53,570 3,098,165
BA#4 (proposed)
New FTE -Senior Accountant-Estimate prorated for 4 months 4,780 (4,780)
Reduce Interfund payment for Annex Rent - - (35,100) 3 35,100
BA#4 Total - - (30,320) 30,320
Revised Budget 16,021,979 18,061,200 27,786,160 6,297,019
Total Resources / Expenditures 34,083,179 34,083,179
Storm Drainage Fund (#432)
Beg. Fund
Balance
2011
Revenues 2011 Expenditures
Ending Fund
Balance
Adopted Budget 7,695,982 7,213,700 13,066,950 1,842,732
BA#1 (Adopted; ordinance #6351)- - - -
BA#2 (Adopted; ordinance #6352)1,304,260 - 1,264,410 39,850
BA#3 (Adopted; ordinance #6362)795,296 60,800 57,800 798,296
BA#4 (proposed)
New FTE -Senior Accountant-Estimate prorated for 4 months 3,190 (3,190)
Reduce Interfund payment for Annex Rent - - (35,100) 3 35,100
BA#4 Total - - (31,910) 31,910
Revised Budget 9,795,538 7,274,500 14,357,250 2,712,788
Total Resources / Expenditures 17,070,038 17,070,038
8
DI.D
Solid Waste Fund (#434)
Beg. Fund
Balance
2011
Revenues 2011 Expenditures
Ending Fund
Balance
Adopted Budget 800,406 9,513,800 9,883,470 430,736
BA#1 (Adopted; ordinance #6351)- - - -
BA#2 (Adopted; ordinance #6352)- - (8,990) 8,990
BA#3 (Adopted; ordinance #6362)(24,716) 16,230 16,230 (24,716)
BA#4 (proposed)
New FTE -Senior Accountant-Estimate prorated for 4 months - - 1,600 (1,600)
BA#4 Total - - 1,600 (1,600)
Revised Budget 775,690 9,530,030 9,892,310 413,410
Total Resources / Expenditures 10,305,720 10,305,720
Airport Fund (#435)
Beg. Fund
Balance
2011
Revenues 2011 Expenditures
Ending Fund
Balance
Adopted Budget 708,342 639,380 769,190 578,532
BA#1 (Adopted; ordinance #6351)- - - -
BA#2 (Adopted; ordinance #6352)191,700 406,350 608,080 (10,030)
BA#3 (Adopted; ordinance #6362)68,967 - - 68,967
BA#4 (proposed)- - - -
BA#4 Total - - - -
Revised Budget 969,009 1,045,730 1,377,270 637,469
Total Resources / Expenditures 2,014,739 2,014,739
Cemetery Fund (#436)
Beg. Fund
Balance
2011
Revenues 2011 Expenditures
Ending Fund
Balance
Adopted Budget 300,328 924,800 1,078,930 146,198
BA#1 (Adopted; ordinance #6351)- - - -
BA#2 (Adopted; ordinance #6352)- - (9,080) 9,080
BA#3 (Adopted; ordinance #6362)(176,199) - (28,500) (147,699)
BA#4 (proposed)
New FTE -Senior Accountant-Estimate prorated for 4 months - - 950 (950)
BA#4 Total - - 950 (950)
Revised Budget 124,129 924,800 1,042,300 6,629
Total Resources / Expenditures 1,048,929 1,048,929
9
DI.D
Golf Course Fund (#437)
Beg. Fund
Balance
2011
Revenues 2011 Expenditures
Ending Fund
Balance
Adopted Budget 228,668 1,806,200 1,939,380 95,488
BA#1 (Adopted; ordinance #6351)- - - -
BA#2 (Adopted; ordinance #6352)- - (10,840) 10,840
BA#3 (Adopted; ordinance #6362)(224,916) 400,000 - 175,084
BA#4 (proposed)
Reduce Revenue Estimates (82,000) - (82,000)
Reduce Other Wages (46,000) 46,000
Reduce Small Tools & Minor Equipment (1,000) 1,000
Reduce Repairs & Maintenance (18,000) 18,000
Reduce Professional Services (7,000) 7,000
Reduce Inventory (10,000) 10,000
BA#4 Total - (82,000) (82,000) -
Revised Budget 3,752 2,124,200 1,846,540 281,412
Total Resources / Expenditures 2,127,952 2,127,952
Insurance Fund (#501)
Beg. Fund
Balance
2011
Revenues 2011 Expenditures
Ending Fund
Balance
Adopted Budget 2,403,069 3,700 58,700 2,348,069
BA#1 (Adopted; ordinance #6351)- - - -
BA#2 (Adopted; ordinance #6352)- - - -
BA#3 (Adopted; ordinance #6362)(36,237) - 120,000 (156,237)
BA#4 (proposed)- - - -
BA#4 Total - - - -
Revised Budget 2,366,832 3,700 178,700 2,191,832
Total Resources / Expenditures 2,370,532 2,370,532
Facilities Fund (#505)
Beg. Fund
Balance
2011
Revenues 2011 Expenditures
Ending Fund
Balance
Adopted Budget 307,539 3,999,300 3,960,400 346,439
BA#1 (Adopted; ordinance #6351)- - - -
BA#2 (Adopted; ordinance #6352)30,000 26,790 61,110 (4,320)
BA#3 (Adopted; ordinance #6362)377,405 34,000 (43,000) 454,405
BA#4 (proposed)
Reduce Interfund revenue from Water, Sewer & Storm utility funds for Annex rent
(105,300) 3 (105,300)
Decrease Transfer Out to City Hall Annex Debt Svc Fund 230 and Increase
REET 1 Transfer for corresponding amount - - (105,300) 2 105,300
BA#4 Total - (105,300) (105,300) -
Revised Budget 714,944 3,954,790 3,873,210 796,524
Total Resources / Expenditures 4,669,734 4,669,734
10
DI.D
Information Services Fund (#518)
Beg. Fund
Balance
2011
Revenues 2011 Expenditures
Ending Fund
Balance
Adopted Budget 3,546,577 4,271,670 5,720,450 2,097,797
BA#1 (Adopted; ordinance #6351)- 5,500 5,500 -
BA#2 (Adopted; ordinance #6352)108,000 217,000 302,080 22,920
BA#3 (Adopted; ordinance #6362)295,216 6,400 43,300 258,316
BA#4 (proposed)- - - -
BA#4 Total - - - -
Revised Budget 3,949,793 4,500,570 6,071,330 2,379,033
Total Resources / Expenditures 8,450,363 8,450,363
Equipment Rental Fund (#550)
Beg. Fund
Balance
2011
Revenues 2011 Expenditures
Ending Fund
Balance
Adopted Budget 4,857,654 2,827,100 4,825,800 2,858,954
BA#1 (Adopted; ordinance #6351)- - - -
BA#2 (Adopted; ordinance #6352)151,600 - 144,070 7,530
BA#3 (Adopted; ordinance #6362)816,941 - 20,000 796,941
BA#4 (proposed)
New FTE -Senior Accountant-Estimate prorated for 4 months - - 640 (640)
BA#4 Total - - 640 (640)
Revised Budget 5,826,195 2,827,100 4,990,510 3,662,785
Total Resources / Expenditures 8,653,295 8,653,295
Fire Pension Fund (#611)
Beg. Fund
Balance
2011
Revenues 2011 Expenditures
Ending Fund
Balance
Adopted Budget 2,789,842 90,000 146,910 2,732,932
BA#1 (Adopted; ordinance #6351)- - - -
BA#2 (Adopted; ordinance #6352)- - (240) 240
BA#3 (Adopted; ordinance #6362)(9,661) - - (9,661)
BA#4 (proposed)
New FTE -Senior Accountant-Estimate prorated for 4 months - - 640 (640)
BA#4 Total - - 640 (640)
Revised Budget 2,780,181 90,000 147,310 2,722,871
Total Resources / Expenditures 2,870,181 2,870,181
11
DI.D
Cemetery Endowment Fund (#701)
Beg. Fund
Balance
2011
Revenues 2011 Expenditures
Ending Fund
Balance
Adopted Budget 1,528,962 54,500 31,300 1,552,162
BA#1 (Adopted; ordinance #6351)- - - -
BA#2 (Adopted; ordinance #6352)- - - -
BA#3 (Adopted; ordinance #6362)8,145 - - 8,145
BA#4 (proposed)- - - -
BA#4 Total - - - -
Revised Budget 1,537,107 54,500 31,300 1,560,307
Total Resources / Expenditures 1,591,607 1,591,607
Grand Total - All Funds
Beg. Fund
Balance
2011
Revenues 2011 Expenditures
Ending Fund
Balance
Adopted Budget 88,306,158 154,702,653 203,375,808 39,633,003
BA#1 (Adopted; ordinance #6351)- 51,500 177,860 (126,360)
BA#2 (Adopted; ordinance #6352)11,357,642 5,741,642 16,784,946 314,338
BA#3 (Adopted; ordinance #6362)10,454,281 3,026,811 2,374,861 11,106,231
BA#4 (proposed)- (248,300) (209,050) (39,250)
Revised Budget 110,118,081 163,274,306 222,504,425 50,887,962
Total Resources / Expenditures 273,392,387 273,392,387
July 29, 2011
Prepared by Auburn Financial Planning
F:\Budget Directory\2011 Budget\Amendments\BA#4\Budget Adjustments Summary
12
DI.D
AGENDA BILL APPROVAL FORM
Agenda Subject:
Ordinance No. 6374
Date:
August 10, 2011
Department:
Public Works
Attachments:
Ordinance No. 6374
Budget Impact:
$0
Administrative Recommendation:
City Council introduce and adopt Ordinance No. 6374.
Background Summary:
The current provisions of the Auburn City Code provide for not less than seven members on the Citizen's
Committee for Transportation, Transit and Trails. There are currently eight members who serve on the
committee. There are people who are interested in serving on the committee who would be able to
contribute to the purposes of the committee and it is advantageous to have an indentified "odd " number of
members on the committee so that tie votes would be less frequent.
Ordinance No. 6374 amends committee memship from seven to nine members.
A3.8.26
Reviewed by Council Committees:
Finance, Public Works
Councilmember:Wagner Staff:Dowdy
Meeting Date:August 15, 2011 Item Number:DI.E
AUBURN * MORE THAN YOU IMAGINEDDI.E
ORDINANCE NO6 3 7 4
i
AN ORDINANCE OF THE CITY COUNCIL OF THE
CITY OF AUBURN WASHINGTON AMENDING
SECTION 294020 OF THE AUBURN CITY CODE
RELATING TO THE CITIZENS COMMITTEE FOR
TRANSPORTATION TRANSIT AND TRAILS
WHEREAS the current provisions of the Auburn City Code provide for not
less than seven members on the Citizens Committee for Transportation Transit
and Trails and
WHEREAS there are currently eight members who served on the
committee and
WHEREAS there are people who are interested in serving on the
committee who would be able to contribute to the purposes of the committee
and
WHEREAS it is advantageous to have an identified odd number of
members on the committee so that tie votes would be less frequent
NOW THEREFORE THE CITY COUNCIL OF THE CITY OF AUBURN
WASHINGTON DO ORDAIN as follows
Section 1 Amendmentto City Code That section 294020 of
the Auburn City Code be and the same hereby is amended to read as follows
294020 Membership
There shall be not less than snine members of the committee who shall be
appointed by the mayor and confirmed by the city council and who shall serve at
the pleasure of the city council The members shall be residents of the city Ord
6171 1 2008 Ord 6158 1 2008
Ordinance No 6374
August 9 2011
Page 1 of 2
DI.E
Section 2 Implementation The Mayor is hereby authorized to
implement such administrative procedures as may be necessary to carry out the
directions of this legislation
Section 3 Severability The provisions of this ordinance are
i
declared to be separate and severable The invalidity of any clause sentence
paragraph subdivision section or portion of this ordinance or the invalidity of the
application thereof to any person or circumstance shall not affect the validity of
the remainder of this ordinance or the validity of its application to other persons
or circumstances
Section 4 Effective date This Ordinance shall take effect and be
in force five days from and after its passage approval and publication as
provided by law
INTRODUCED
PASSED
APPROVED
a CITY OF AUBURN
PETER B LEWIS MAYOR
I ATTEST
P
Danielle E Daskam City Clerk
AP VE FO
i ity A Zory
I Published
Ordinance No 6374
August 9 2011
Page 2 of 2
DI.E
AGENDA BILL APPROVAL FORM
Agenda Subject:
Resolution 4729 - Fiber Consortium Interlocal
Date:
August 2, 2011
Department:
Information Services
Attachments:
Resolution 4729 - Community
Connectivity Consortium Interlocal
Interlocal Agreement Establishing CCC
Charter of the Community Connectivity
Consortium
Budget Impact:
$0
Administrative Recommendation:
City Council Adopt Resolution 4729.
Background Summary:
In February of 2009, City of Auburn Council approved Resolution 4448 which adopted
an interlocal agreement with several cities, school districts and the University of
Washington to allow for jointly constructing and managing fiber optic projects. In order to
be more competitive in grant applications and to better serve a growing consortium
membership, the form of the organization has been changed to a Public Corporation.
The new Public Corporation ILA attached achieves the following:
Establishes a nine-member governance board including regional representation
from the Valley Cities. Currently Auburn and Renton are serving terms on the
Executive Board
Provides for joint ownership of future fiber resources
Provides a framework for managing decision making, project management, grant
application and funding
Provides better protection for all members from legal liability for the actions of the
consortium
Names the consortium the "Community Connectivity Consortium"
Simplifies future changes by defining the board responsibilities to include creation
and management of administrative policies.
The revised consortium is expected to pass a budget for the 2012 calendar year that
may require voting members to pay dues into the consortium to fund administrative costs
such as project management, grant management and fiber maintenance. The dues for
Auburn are not expected to exceed $3,000 and can be paid from existing fiber
AUBURN * MORE THAN YOU IMAGINEDDI.F
maintenance budget. The City may opt to become a non-voting member in the future
should that cost become more than the City deems acceptable. Non-voting members are
not subject to membership dues.
A3.16.12
Reviewed by Council Committees:
Finance, Municipal Services
Councilmember:Backus Staff:Rempher
Meeting Date:August 15, 2011 Item Number:DI.F
AUBURN * MORE THAN YOU IMAGINEDDI.F
----------------------------
Resolution No.
8.2.11
Page 1 of 3
RESOLUTION NO. 4729
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF AUBURN, WASHINGTON, APPROVING
THE FORMATION OF THE COMMUNITITY
CONNECTIVITY CONSORTIUM, A PUBLIC
CORPORATION, AUTHORIZING THE MAYOR AND
CITY CLERK TO ENTER INTO AN INTERLOCAL
AGREEMENT ESTABLISHING THE COMMUNITY
CONNECTIVITY CONSORTIUM BETWEEN THE
CITY AND OTHER GOVERNMENT AGENCIES FOR
THE CONSTRUCTION AND MANAGEMENT OF
FIBER OPTIC PROJECTS, AND APPROVING THE
CHARTER OF THE COMMUNITY CONNECTIVITY
CONSORTIUM.
WHEREAS, the City of Auburn (“City”) is a participant and member of the
Regional Fiber Consortium, the purpose of which is to construct and operate
regional fiber optic facilities; and
WHEREAS, the current members of the Regional Fiber Consortium, along
with new local government agencies, wish to establish a public corporation called
the Community Connectivity Consortium (“Consortium”) and enter into a new
interlocal agreement that updates and streamlines the Consortium’s policies and
procedures; and
WHEREAS, Chapter 39.34 RCW authorizes the City to enter into an
interlocal cooperation agreement to perform any governmental service, activity or
undertaking which each contracting party is authorized by law to perform and
RCW 35.21.730 through 35.21.759 authorizes the formation of a public
corporation; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF
AUBURN, HEREBY RESOLVES as follows:
DI.F
----------------------------
Resolution No.
8.2.11
Page 2 of 3
Section 1. That the Mayor is hereby authorized to execute on behalf of
the City an interlocal agreement substantially similar to that attached as Exhibit
A, which is entitled “Interlocal Agreement Establishing the Community
Connectivity Consortium.”
Section 2. The City hereby approves the creation of a public authority by
the City of Kirkland to be designated as the Community Connectivity Consortium
(“Consortium”). The purpose of the Consortium is to acquire, construct, operate,
manage and maintain a regional communications network that meets the needs
of community institutions, including but not limited to government agencies,
hospitals, schools and universities. The proposed form of ordinance to be
considered by the City Council of the City of Kirkland, along with a draft of the
Charter for the Consortium, attached hereto as Exhibits B and C respectively, are
hereby approved. The City hereby approves the formation by the City of Kirkland
of the Consortium by the approval of such Ordinance and Charter substantially in
the form presented to this Council.
Section 3. The Consortium shall be an independent legal entity
exclusively responsible for its own debts, obligations and liabilities. All liabilities
incurred by the Consortium shall be satisfied exclusively from the assets and
credit of the Consortium. No creditor or other person shall have any recourse to
the assets, credit or services of the City on account of any debts, obligations,
liabilities, acts or omissions of the Consortium.
DI.F
----------------------------
Resolution No.
8.2.11
Page 3 of 3
Section 4. That the Mayor is authorized to implement such administrative
procedures as may be necessary to carry out the directives of this legislation.
Section 5. That this Resolution shall take effect and be in full force
upon passage and signatures hereon.
Dated and Signed this _____ day of _________________, 2011.
CITY OF AUBURN
________________________________
PETER B. LEWIS
MAYOR
ATTEST:
_________________________
Danielle E. Daskam, City Clerk
APPROVED AS TO FORM:
_________________________
Daniel B. Heid, City Attorney
DI.F
Consortium Interlocal Final Page 1 of 8
INTERLOCAL AGREEMENT
ESTABLISHING THE COMMUNITY CONNECTIVITY CONSORTIUM
7+,6$*5((0(17 ³$JUHHPHQW´ LVHQWHUHGLQWRDPRQJWKHfollowing public agencies
organized under the laws of the State of Washington, hereinafter referred to as the
³Members´ZKLFKDUH parties signatory to this Agreement: (1) City of Bellevue; (2) City
of Kirkland; (3) Lake Washington School District; (4) University of Washington; (5)
Bellevue College; (6) Bellevue School District; (7) King County Public Hospital District
No. 2 d/b/a Evergreen Healthcare; (8) City of Federal Way; (9) City of Renton; (10)
Renton School District; (11) City of Seattle; (12) City of Algona; (13) City of Auburn; (14)
City of Kent; (15) City of Pacific; (16) City of Puyallup; (17) City of Tukwila; (18) Valley
Communications Center FROOHFWLYHO\WKH³3DUWLHV´ . This Agreement shall take effect
upon the signature of nine (9) or more of the Parties to this Agreement.
This AGREEMENT replaces the previous Interlocal Agreement: General Terms and
Conditions for Sharing Fiber Optic Installation Projects, which took effect on December
6, 2003 ³)LEHU,QWHUORFDO´ H[FHSWIRUWKHOLPLWHGSXUSRVHVVHWIRUWKLQ6HFWLRQRIWKLV
Agreement.
This Agreement is being made pursuant to the Interlocal Cooperation Act, Chapter
39.34 RCW, and pursuant to the authority granted for formation of public corporations in
RCW 35.21.730 through 35.21.759 , and has been authorized by the legislative body of
each jurisdiction signing this Agreement.
RECITALS
Whereas the University of Washington, Lake Washington School District, City of
Kirkland and City of Bellevue signed Interlocal Agreement: General Terms and
Conditions for Sharing Fiber Optic Installation Projects, effective December 6, 2003
(´)LEHU,QWHUORFDO´) for the purpose of outlining how the parties will work together on fiber
optic projects for the benefits of all the participating parties and established the original
backbone of the Fiber Consortium network through contributions of budget, fiber assets,
conduit, right of way and staff expertise; and
Whereas Evergreen Healthcare, Bellevue School District, City of Renton, Renton
School District, Bellevue College, City of Seattle and City of Federal Way have signed
the Fiber Interlocal and the joining amendments were fully executed by the participating
parties; and
Whereas all projects to be completed under the Fiber Interlocal were required to have a
Fiber Optic Project Agreement signed by all participating parties specifying lead agency
and participant roles, project schedule, budget, route, fiber allocation and ownership,
points of demarcation, maintenance responsibilities, and other details of each project;
and
DI.F
Consortium Interlocal Final Page 2 of 8
Whereas projects completed under a Fiber Optic Project Agreement defines the Fiber
Consortium network, which is separate from HDFKSDUWLFLSDWLQJSDUWLHV¶QHWZRUNVXQOHVV
WUDQVIHUVRIDSDUW\¶VILEHUDVVHWVZHUHH[HFXWHGWKURXJKD)LEHU2SWLF3URMHFW
Agreement; and
Whereas the growing Fiber Consortium network with additional agencies in the process
of joining and executing more projects has become cumbersome to manage under the
current structure. The City of Algona, City of Auburn, City of Kent, City of Pacific, City of
Puyallup, City of Tukwila, and Valley Communication Center have approved joining the
Consortium and executed a joining Fiber Optic Agreement; and
Whereas the members of the Fiber Consortium network are seeking grant opportunities
to fund expansion WRVHUYHPHPEHUV¶QHHGV and has been successful in recent grant
programs and thus the fiscal, administrative and project oversight responsibilities
require more structure; and
Whereas the forming of this Consortium pursuant to RCW 39.34.030 and RCW
35.21.730 through 35.21.759 will provide the additional structure that is required; and
Whereas the rights established for each participant in each Fiber Optic Project
Agreement shall not terminate with the replacement of the Fiber Interlocal.
NOW, THEREFORE, IT IS HEREBY AGREED AS FOLLOWS:
I. ESTABLISHMENT OF THE CONSORTIUM
The purpose of this Agreement is to create the Community Connectivity Consortium
³Consortium´ 7KHConsortium shall be created as a separate legal entity as
authorized by RCW 39.34.030 and shall be a public corporation pursuant to RCW
35.21.730 through 35.21.759. Upon approval and execution of this Agreement and
approval of the form of the Consortium Charter by nine (9) members, the Consortium
Charter shall be adopted by Ordinance by the City of Kirkland and then executed and
issued by the City of Kirkland.
II. PURPOSE
The mission of the Consortium is to create a vibrant and competitive region by providing
connectivity services to meet the needs of our community institutions ± hospitals,
universities, schools and government agencies. The Consortium shall have the
following purposes:
A. Create a regionally coordinated, open-access network that leverages the
assets and resources of the members using strategic opportunities to provide
low-cost, stable, robust, efficient connectivity services to members and their
communities.
DI.F
Consortium Interlocal Final Page 3 of 8
B. Ensure the network infrastructure remains free of encumbrance and can be
used for innovative opportunities by members.
C. Develop and enhance working relationships among members and explore
ways to the use the network collaboratively to make our community a better
place to live, work and play by sharing risks and rewards equitably.
D. Explore public/private partnerships to the benefit of the members and
member communities.
E. Achieve economies of scale through collaboration and coordination of
projects and investments.
F. Balance current needs with future needs in decision making to achieve lower
long-term costs.
III. PARTIES TO AGREEMENT
Each Party to this Agreement certifies that it intends to and does contract with all other
Parties who are signatories of this Agreement and, in addition, with such other Parties
as may later be added to and become signatories of this Agreement. Each current and
all future signatories to this Agreement shall be considered Parties hereto so long as the
signatory is a Voting Member of the Consortium.
IV. MEMBERSHIP/MEETINGS
Membership in the Consortium shall be limited to government agencies authorized to
become signatories to an Interlocal Agreement as authorized by RCW 39.34.030, and
who contribute assets, resources, and/or shared services for the benefit of Members.
The addition of new Members shall be subject to the approval of a simple majority of the
Consortium Board, as established by the Consortium, to manage its operations.
V. GENERAL PROVISIONS
A. Duration: This Agreement shall commence upon full execution and continue
to remain in existence as long as it has Consortium Members.
B. Work Product/Confidentiality: All work product including records, data,
information, documents, files, designs, sketches, finished or unfinished
documents or other documents, material or data produced in performance of
this Agreement shall become the property of the Consortium. All such work
product shall be kept confidential by all of the Consortium Members and the
Member¶VHPSOR\HHVDQGDJHQWVDQGVKDOOQRWEHPDGHDYDLODEOHWRDQ\
individual or organization by any Consortium Member without the prior written
consent of the Consortium Board or unless required pursuant to court order,
the Public Disclosure Act RCW 42.56 or other applicable law.
DI.F
Consortium Interlocal Final Page 4 of 8
C. Termination: Upon 180 days written notice by a Consortium Member, this
Agreement may be terminated and/or dissolved by a vote of ¾ of the voting
Consortium members at the next Consortium annual meeting. In the event
this Agreement is terminated and/or dissolved, assets shall be distributed by
the Consortium Board among Consortium Members after paying or making
provisions for the payment of all debts, obligations, liabilities, costs and
expenses of the Consortium. The distribution shall be based on the following:
1. Non-cash assets contributed without charge by a Consortium
member shall revert to the contributor. If the contributor is no longer a
member, then the asset shall be treated as if it was acquired with
Consortium funds.
2. The Consortium Board shall conduct a valuation of all remaining
assets. Assets acquired, using Consortium funds, after the effective date
of this Agreement shall be sold by the Consortium Board, if appropriate,
and the money or asset value distributed to those members still
participating in the Consortium on the day prior to the termination date.
The distribution shall be apportioned by taking the percentage that a
Member has contributed to the total Consortium budget over the existence
of this Agreement and applying that percentage to the remainder of the
assets, resulting in the amount each Member shall receive upon
distribution. Assets acquired after the effective date of this Agreement by
the Consortium via grant funds shall be distributed in accordance with the
terms of the grant and if no such provision exists in the grant, then
distributions shall be in accordance with the terms of this Agreement. A
Member can elect to take an asset in lieu of money.
If the Consortium Board is unable to fulfill these duties, any such asset not so
disposed of may be disposed of by a Court of Competent Jurisdiction of the
county in which the principal office of the Consortium is then located.
D. Miscellaneous: This Agreement constitutes the entire agreement of the
parties. No provision of the Agreement may be amended or modified except
by written agreement signed by at least 3/4 of all Voting Members. This
Agreement shall be binding upon and inure to the benef it of the PDUWLHV¶
successors in interest and assigns. This Agreement does not confer upon
any persons other than the current and all future Parties any rights or
remedies under this Agreement. Any provision of this Agreement which is
declared invalid or illegal shall in no way affect or invalidate any other
provision. The venue for any dispute related to this Agreement shall be King
County, Washington. Time is of the essence of this Agreement and each and
all of its provisions in which performance is a factor. This Agreement may be
executed in counterparts.
DI.F
Consortium Interlocal Final Page 5 of 8
This Agreement has been executed by each party on the date set forth below:
CITY OF BELLEVUE
By:______________________
Its:______________________
Date:____________________
Approved as to form:
_________________________
CITY OF KIRKLAND
By:______________________
Its:______________________
Date:____________________
Approved as to form:
_________________________
LAKE WASHINGTON SCHOOL
DISTRICT NO. 414
By:______________________
Its:______________________
Date:____________________
Approved as to form:
_________________________
UNIVERSITY OF WASHINGTON
By:______________________
Its:______________________
Date:____________________
Approved as to form:
_________________________
DI.F
Consortium Interlocal Final Page 6 of 8
BELLEVUE COLLEGE
By:______________________
Its:______________________
Date:____________________
Approved as to form:
_________________________
BELLEVUE SCHOOL DISTRICT NO. 405
By:______________________
Its:______________________
Date:____________________
Approved as to form:
_________________________
KING COUNTY PUBLIC HOSPITAL
DISTRICT NO. 2 d/b/a Evergreen
Healthcare
By:______________________
Its:______________________
Date:____________________
Approved as to form:
_________________________
CITY OF FEDERAL WAY
By:______________________
Its:______________________
Date:____________________
Approved as to form:
_________________________
CITY OF RENTON
By:______________________
Its:______________________
Date:____________________
Approved as to form:
_________________________
RENTON SCHOOL DISTRICT NO. 403
By:______________________
Its:______________________
Date:____________________
Approved as to form:
_________________________
DI.F
Consortium Interlocal Final Page 7 of 8
CITY OF SEATTLE
By:______________________
Its:______________________
Date:____________________
Approved as to form:
_________________________
CITY OF ALGONA
By:______________________
Its:______________________
Date:____________________
Approved as to form:
_________________________
CITY OF AUBURN
By:______________________
Its:______________________
Date:____________________
Approved as to form:
_________________________
CITY OF KENT
By:______________________
Its:______________________
Date:____________________
Approved as to form:
_________________________
CITY OF PACIFIC
By:______________________
Its:______________________
Date:____________________
Approved as to form:
_________________________
CITY OF PUYALLUP
By:______________________
Its:______________________
Date:____________________
Approved as to form:
_________________________
DI.F
Consortium Interlocal Final Page 8 of 8
CITY OF TUKWILA
By:______________________
Its:______________________
Date:____________________
Approved as to form:
_________________________
VALLEY COMMUNICATIONS CENTER
By:______________________
Its:______________________
Date:____________________
Approved as to form:
_________________________
DI.F
CHARTER OF THE COMMUNITY CONNECTIVITY CONSORTIUM, A WASHINGTON
PUBLIC CORPORATION
ARTICLE I
NAME AND SEAL
7KHQDPHRIWKLVFRUSRUDWLRQVKDOOEHWKH³&RPPXQLW\&RQQHFWLYLW\&RQVRUWLXP´
³&RQVRUWLXP´ 7KHFRUSRUDWHVHDORIWKH&RQVRUWLXPVKDOOEHDcircle with the name of the
&RQVRUWLXPDQGWKHZRUG³6($/´LQVFULEHGWKHUHLQ
ARTICLE II
AUTHORITY FOR CONSORTIUM; LIMIT ON LIABILITY
Section 1. Authority. The Consortium is a public corporation organized pursuant to
5HYLVHG&RGHRI:DVKLQJWRQ ³5&:´ 35.21.730 through 35.21.759, as the same now exist or
PD\KHUHDIWHUEHDPHQGHGRUDQ\VXFFHVVRUDFWRUDFWV WKH³$FW´ 2UGLQDQFH1RBBBBRIWKH
City of Kirkland, passed on ____________, 2011 and the Interlocal Agreement Establishing the
Community Connectivity Consortium adopted and approved by Consortium Members, a copy of
ZKLFKLVDWWDFKHGKHUHWRDV([KLELW$DQGLQFRUSRUDWHGKHUHLQE\WKLVUHIHUHQFH ³,QWHUORFDO
$JUHHPHQW´
Section 2. Limitation on Liability. All liabilities incurred by the Consortium shall be
satisfied (a) in the case of obligations or liabilities of the Consortium which are not limited
recourse in nature, exclusively from the assets, credit, and properties of the Authority, or (b) in
the case of obligations or liabilities of the Authority which, by their terms, are limited recourse
obligations, from such assets, properties or revenue of the Authority as shall be specifically
pledged thereto or otherwise identified as being the source of payment of such limited recourse
obligations or liabilities, and no creditor or other person shall have any right of action against or
recourse to Consortium Members, their assets, credit or services on account of any debts,
obligations, liabilities or acts or omissions of the Consortium.
Section 3. Liability of Consortium and Consortium Members. The following
disclaimer shall be printed or stamped on all contracts or other documents that may entail any
debt or liability by the Consortium:
7KH&RPPXQLW\&RQQHFWLYLW\&RQVRUWLXP ³&RQVRUWLXP´ Ls a public corporation
organized pursuant to the ordinances and approvals of the Consortium Members
and RCW 35.21.730 through 35.21.759 and RCW Chapter 39.34. RCW
35.21.750 provides as follows: ³[A]ll liabilities incurred by such public
corporation, commission, or authority shall be satisfied exclusively from the
assets and properties of such public corporation, commission, or authority and
no creditor or other person shall have any right of action against the city, town,
or county creating such corporation, commission or authority on account of any
debts, obligations, or liabilities of such public corporation, commission, or
authority.´
In no event shall the obligations of the Consortium be payable by recourse
against any properties, assets or revenues of the Consortium Members, the State
DI.F
of Washington or any other political subdivision of the State of Washington. No
person to whom such obligations are owed shall have any recourse or right of
action against the Consortium Members, the State of Washington or any other
political subdivision thereof on account of such obligations.
Any of the Consortium Members may, by ordinance or contract or pursuant to interlocal
agreement, agree to pay (on a contingent basis or otherwise) all or any portion of the
obligations of the Authority; however, (1) no Member shall be obligated beyond the
proportion of sum specified by ordinance or contract; and (2) no Member shall be
obligated, directly or indirectly for the obligations of another Member.
ARTICLE III
DURATION
The duration of the Consortium shall be perpetual except as provided in the
Interlocal Agreement.
ARTICLE IV
PURPOSE
The purpose of the Consortium is to acquire, construct, operate, manage and maintain a
regional communications network that meets the needs of community institutions, including but
not limited to government agencies, hospitals, schools and universities.
ARTICLE V
POWERS
The Consortium shall have and may exercise all lawful powers conferred by state laws,
the Interlocal Agreement, this Charter and its Bylaws that are consistent with the purpose of
the Consortium. The Consortium in all of its activities and transactions shall be subject to the
powers, procedures, and limitations contained in the Interlocal Agreement, this Charter and the
Bylaws.
ARTICLE VI
CONSORTIUM MEETINGS AND BOARD RESPONSIBILITIES
Section 1. Consortium Initial Meeting. Upon issuance of this Charter, there shall
be an initial meeting of Consortium Members within 60 days. At the initial meeting, Consortium
MemEHUVVKDOODGRSWWKH&RQVRUWLXP¶V%\ODZVDQGHOHFWWKH&RQVRUWLXP%RDUG7KH%\ODZV
shall be approved and a Board member shall be deemed elected to the Board if they receive a
majority vote of all Consortium Members with voting member status. Thereafter, the Board
VKDOOPDQDJHDQGRYHUVHHWKH&RQVRUWLXP¶VDFWLYLWLHVLQDFFRUGDQFHZLWKWKH,QWHUORFDO
Agreement.
Section 2. Board Meetings and Membership Meetings. The Board shall meet as
necessary to oversee the operations of the Consortium. After the initial meeting, the Consortium
Members shall meet no less than once per year. To the extent required by law, notice of
DI.F
Consortium meetings shall be given in a manner consistent with RCW Chapter 42.30, the Open
Public Meetings Act.
Section 3. Board Composition, Powers and Responsibilities.
A. Composition. The composition of the Consortium Board shall be set forth
in the Consortium Bylaws, provided that the composition of the Consortium Board may
not be changed without the approval of 75% or more of the Voting Members of the
Consortium. The Consortium Board shall recommend a representative composition of
the Board at the Annual Meeting.
B. Consortium Board Terms. The Consortium Board terms shall be set forth
in the Consortium Bylaws.
C. Powers. The Consortium Board shall govern the Consortium. The powers
RIWKH&RQVRUWLXP%RDUGVKDOOEHWR GHYHORSDQGUHFRPPHQGWKH&RQVRUWLXP¶V
Bylaws for approval by the Consortium Members; (2) create Consortium work programs;
(3) determine services to be provided; (4) develop an annual budget for adoption by
Consortium Members; (5) review and propose a membership policy; (6)
recommend a fee policy for approval by the Consortium Members; (7) make purchases
or contract for services to accomplish the purposes of the Consortium; (8) enter into
agreements with third parties for goods and services as necessary to carry out the
&RQVRUWLXP¶VSXUSRVHV KLUHVWDIIFRQVXOWDQWVRUSULYDWHYHQGRUVDVQHFHVVDU\
identify and contract for the services of Fiscal Agent for the purposes of carrying out and
recording Consortium financial transactions; (11) approve expenditures of funds; and
(12) conduct any and all other business allowed by applicable law. The incurrence of
debt by the Consortium requires the prior approval of all of the governing bodies of
current Voting Members.
D. Responsibilities of Consortium Board Members. Consortium Board
Members shall participate fully in matters before the Board, attend all meetings,
advocate on behalf of the Consortium, and contribute expertise to guide decisions.
E. Bylaws. The Consortium Members shall adopt Bylaws that govern
Consortium operations and decision making.
F. Consortium Membership. Membership in the Consortium shall be limited
to government agencies authorized to become signatories to an Interlocal Agreement as
authorized by RCW 39.34.030, and who contribute assets, resources, and/or shared
services for the benefit of members. The addition of new members shall be subject to
the approval of a simple majority of the Consortium Board, as established by the
Consortium, to manage its operations.
ARTICLE VII
VOTING
In conducting Consortium business, Voting Members will cast a single vote with all votes
being equal. A meeting quorum for Board Meetings shall be considered to be a simple majority
DI.F
of the Board Members. A meeting quorum for Consortium Member meetings shall be a simple
majority of Voting Members. It is the desire of the Consortium that decisions be made by
consensus, but a simple majority vote of all of the Voting Members present, either in person,
electronically or by proxy, shall decide matters at Consortium Member meetings. A simple
majority vote of all of the board members present, either in person, electronically or by proxy,
shall decide matters at Consortium Board meetings. A second vote may be called in the event
of a tie to arrive at a decision. A second tie will table the discussion until the next regularly
scheduled meeting.
ARTICLE VIII
FINANCE AND BUDGET
The Consortium Board is authorized to accept grants and such other financial
opportunities as may arise in order to accomplish the purposes of the Consortium consistent
with Chapter 39.34 RCW. The Consortium is empowered to receive all funds and assets
allocated to it by its members. The Consortium Board may establish partnerships with public
and private corporations or entities as allowed by law. The Consortium Board shall recommend
an annual budget for adoption by the Consortium Members.
A. Ownership of Property. The Consortium may own real and personal
properties. Ownership of assets, such as fiber strands, equipment or software, shall be
defined in the allocation noted within any Consortium Project Agreement to which the
Member is signatory. Assets deemed surplus by participants in a Project Agreement
shall be held by the Consortium in an Asset Bank administered by the Consortium Board
for the benefit of the Consortium Members. Future allocation of surplus assets shall be
at the discretion of the Consortium Board. Existing assets owned by the Consortium
Members may be transferred to the Consortium for the benefit of Consortium Members
DWWKHRZQHU¶VGLVFUHWLRQ
B. Retained Responsibility and Authority. Consortium Members retain the
responsibility and authority for managing and maintaining their own internal Fiber Optic
systems, including security and privacy of all data which may be linked to the
&RQVRUWLXP¶VQHWZRUN
C. Fiscal Agent. The Fiscal Agent refers to that agency or government that
performs all accounting services for the Consortium as it may require, in accordance
with the requirements of Chapter 39.34 RCW. The Consortium Board shall appoint a
Fiscal Agent for the Consortium. The Fiscal Agent shall have a non-voting, ex officio
seat on the Consortium Board if the agency is not serving on a Consortium Board seat.
D. Intergovernmental Cooperation. The Consortium will cooperate with
federal, state, county, and other local agencies to maximize use of any grant funds or
other resources and enhance the effectiveness of the Consortium systems, programs
and projects.
E. Voting Members. Voting Members shall contribute to the Consortium in
accordance with the fee policy adopted by the Consortium Membership.
DI.F
ARTICLE IX.
CONSTITUENCY
There shall be no constituency of the Consortium.
ARTICLE X
AMENDMENT OF CHARTER AND BYLAWS
Section 1. Amendments to Bylaws. The Board may propose amendments to the
Bylaws for consideration and voting by the general membership at a general membership
meeting. Amendments to the Bylaws shall be deemed approved if the amendment proposal
receives affirmative votes from a majority of all Voting Members.
Section 2. Amendments to Charter. Proposals to amend this Charter shall be
submitted to the Board for review. If the Board recommends approval of the Charter
amendment, the amendment proposal shall be submitted to the governing bodies of the
Consortium Members. The proposed amendment shall not be effective until approved by the
governing bodies of at least 75% of all Voting Members.
ARTICLE XI
COMMENCEMENT
The Consortium shall commence its existence effective upon the issuance of its Charter
as sealed and attested by the City Clerk of the City of Kirkland, as provided in the Ordinance
adopting this Charter.
ARTICLE XII
DISSOLUTION
Dissolution of the Consortium shall be in the form and manner set forth in the Interlocal
Agreement and as may be required by state law.
CERTIFICATE
I, the undersigned, City Clerk of the City of Kirkland, Washington, do hereby certify that
the attached CHARTER OF THE COMMUNITY CONNECTIVITY CONSORTIUM, A WASHINGTON
PUBLIC CORPORATION is a true and correct original of such Charter as authorized by Ordinance
No. _____ of the City of ________, this ___ day of ______________, 2011.
_____________________________________
City Clerk of the City of _______, Washington
DI.F
AGENDA BILL APPROVAL FORM
Agenda Subject:
Resolution No. 4734
Date:
August 9, 2011
Department:
Finance
Attachments:
Resolution No. 4734
Budget Impact:
$0
Administrative Recommendation:
City Council to adopt Resolution No. 4734
Background Summary:
Resolution No. 4734 authorizes the Mayor and City Clerk to amend the City of Auburn
Fee Schedule, to adjust Airport rental rate fees for 2011 at the Auburn Municipal Airport.
Reviewed by Council Committees:
Finance, Municipal Services
Councilmember:Peloza Staff:Coleman
Meeting Date:August 15, 2011 Item Number:DI.G
AUBURN * MORE THAN YOU IMAGINEDDI.G
RESOLUTION NO 4 7 3 4
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
AUBURN WASHINGTON AMENDING THE CITY OF
AUBURN FEE SCHEDULE RELATING TO THE AUBURN
MUNICIPAL AIRPORT
WHEREAS in connection with the municipal functions and operations of the City
of Auburn the City provides various public services a number of which entail fees and
WHEREAS the City Council provided for adoption of a City of Auburn Fee
Schedules in the adoption of Ordinance No 5707 and
WHEREAS in the course of reviewing Auburn Municipal Airport fees it is
appropriate to include base fees for vehicle parking and for the use of vacant tie down
areas
NOW THEREFORE THE CITY COUNCIL OF THE CITY OF AUBURN
WASHINGTON HEREBY RESOLVES as follows
Section 1 That Section B of the City of Auburn Fee Schedule related to the
Auburn Municipal Airport is amended to read as follows
B AUBURN MUNICIPAL AIRPORT FEES Per Ordinance No 5707 amended by
Ordinance No 5715 and Ordinance No 5819 and amended by Resolution No 3784
Resolution 3797 Resolution No 3841 Resolution No 3953 Resolution No 4117 Resolution
No 4270 andResolution No 4414 and Resolution 4734
1 Lease Fees
Lease Type Fee
Open Single 17901
Open Twin 20695
Closed R2 27291
Closed R9 10 38151
Outside Tiedowns 6015
Storage Rows 38 10361
Storage Units 185 sq ft Buildings 9 10 9223
Resolution No 4734
August 9 2011
Page 1 of 3
DI.G
Storage Units 298 sq ft 11115
Storage Units 380 sq ft Buildings 9 10 14178
The West End Hangars located on Hangar rows 9 and 10 have an additional 298 square feet
each There shall be an additional 10000 per month surcharge for the additional space
A security surcharge of 500 per month is charged in addition to the base monthly rental
fees provided in this section for each tiedown each hangar door and each storage rental area
which security surcharge fees are to be used for the provision of increased security at the
Auburn Municipal Airport approved by Ordinance No 5500 on January 16 2001 For the
purposes hereof each tiedown consists of the structuresfacilities necessary to accommodate
one 1 regular sized light aircraft Furthermore the hangar doors to which the security
surcharge applies includes all hangars located at the Auburn Municipal Airport including those
hangars built on land owned by the City but leased to private parties and those hangars owned
in a condominium type ownership
The above lease and security surcharge amounts are subject to applicable leasehold taxes
which shall be paid by the tenant The total charges including the above lease rates plus lease
hold tax and surcharge shall be reflected in monthly billing rates Tenants shall be given notice
as required by Ordinance or lease agreements The Airport Lease rates shall be effective
January 1 2008
Payments Payments are due on the first of each month past due as of the 5th and late as of
the 15th Payments not received by the 15th incur a 1000 late fee Payments not received
after 30 days from the due date incur an additional 2500 delinquency fee
Automatic gate electronic cards One automatic gate electronic card will be issued to each
tenant free of charge Any additional electronic cards requested by a tenant are subject to a
2500 non refundable fee A 2500 replacement fee will be assessed against the tenant for all
lost or damaged electronic cards All electronic cards must be returned to the airport at the time
of lease expiration
Each lease shall include an initial payment of first and last months rent plus a damage deposit
in the amount of two times the monthly base rate Each lease agreement shall also include
terms that authorize the city to apply the damage deposit to outstanding charges on termination
2 Daily Transient Parking overnight Rate
Tie Down 500
Open T 2500
Enclosed Hanger 3500
3 A base vehicle parking fee of 50 per month per designated space is charged There
are ten designated spaces available on a first come basis for pilots to park or store a vehicle for
an extended period oftime All airport rules and regulations apply A Vehicle Storage Permit
must be completed and appropriate fees paid The storage of vehicles is for convenience for
the users of the Auburn Airport and is monthtomonth
Resolution No 4734
August 9 2011
Page 2 of 3
DI.G
4 A base fee of 100 per month is charged for use of vacant tie down areas for line
controlled hobbv aircraft A designated area will be determined by the Airport Manager and a
Memorandum of Understanding will be completed and signed by authorized individuals This is
a monthly fee charged from time to time for hobby club use
35 Additional Airport Fees
Aeronautical Business License includes listing of your business on 25000
airport signs and airport webpage
Hanger Waitlist Fee this is a fee and is non refundable or applicable to 5000
rent
Section 2 The Mayor is authorized to implement such administrative
procedures as may be necessary to carry out the directives of this legislation
Section 3 This Resolution shall be in full force and effect upon passage and
signatures hereon
DATED and SIGNED this day of 2011
CITY OF AUBURN
PETER B LEWIS MAYOR
ATTEST
Danielle E Daskam City Clerk
APP ED AS TO FOR
Daniel B Heid City Attorney
Resolution No 4734
August 9 2011
Page 3 of 3
DI.G
AGENDA BILL APPROVAL FORM
Agenda Subject:
Resolution No. 4737
Date:
August 10, 2011
Department:
Public Works
Attachments:
Resolution No. 4737
Easement
Vicinity Map
Budget Impact:
$0
Administrative Recommendation:
City Council adopt Resolution No. 4737
Background Summary:
Resolution No. 4737 authorizes the Mayor to grant an easement to Puget Sound Energy
(PSE) for the purpose of relocating utilities for the M St Underpass Project. PSE will be
relocating utilities to these easements on 600 M St, which is a property acquired by the
City for the M St Underpass project.
Reviewed by Council Committees:
Finance, Public Works
Councilmember:Wagner Staff:Dowdy
Meeting Date:August 15, 2011 Item Number:DI.H
AUBURN * MORE THAN YOU IMAGINEDDI.H
RESOLUTION NO 4737
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF AUBURN WASHINGTON AUTHORIZING THE
MAYOR TO GRANT AN EASEMENT TO PUGET SOUND
ENERGY FOR THE PURPOSE OF RELOCATING
UTILITIES FOR THE M ST SE UNDERPASS PROJECT
C201 A
WHEREAS the City Council has previously reviewed and approved
Resolution No 4603 that authorized the Mayor to negotiate and execute
documents required to acquire property and relocate inhabitants for C201A M
Street SE Underpass Project and
WHEREAS the City has acquired 600 M Street SE and dedicated
portions as rightofway and
WHEREAS Puget Sound Energy requires an easement to construct and
maintain utility poles and overhead transmission and distribution lines on 600 M
Street SE in an area outside of the City dedicated rightofway3
WHEREAS thereis mutual benefit to the City and Puget Sound Energy in
t
establishing the easement as the distribution lines in the easement will serve
600 M street SE and
WHEREAS if the easement area is dedicated as rightofway in the
future the easement shall be secondary to the rightofway dedication and the
area would be subject to the franchise agreement between the City and Puget
Sound Energy
k
Resolution No 4737
August 8 2011
Page 1 of 2
P
DI.H
NOW THEREFORE THE CITY COUNCIL OF THE CITY OF AUBURN
KING COUNTY WASHINGTON HEREBY RESOLVES as follows
Section 1 The Mayor is authorized to grant to Puget Sound Energy
and record with the offices of the King County Recorder an easement in
substantial conformity with theeasement attached hereto marked as Exhibit A
and incorporated herein by this reference
Section 2 The Mayor is hereby authorized to implement such other
administrative procedures as may be necessary to carry out the directives of
this legislation
Section 3 This Resolution shall be in full force and effect upon
passage and signatures hereon
Dated and Signed this day of 2011
CITY OF AUBURN
t
i PETER B LEWIS
MAYORl
4 ATTEST
fi
DanielleE Daskam City Clerk
APP VED AS TO FORM
is
Daniel BHP eid City o y
Resolution No 4737
August 8 2011
Page 2 of 2
DI.H
DI.H
DI.H
DI.H
DI.H
DI.H
North
600 M St SE
Eagles
510 M St SE
(Park Apts)
Proposed PSE
Easement 1
Proposed PSE Easement Map
M St Underpass Project
Proposed PSE
Easement 2
DI.H
AGENDA BILL APPROVAL FORM
Agenda Subject:
Resolution No. 4742
Date:
August 10, 2011
Department:
Public Works
Attachments:
Resolution No. 4742
Exhibit A
Vicinity Map
Budget Impact:
$0
Administrative Recommendation:
City Council adopt Resolution No. 4742.
Background Summary:
The need for corridor improvements on Auburn Way South is recognized in Auburn's
adopted Transportation Improvement Program.
The City applied for and received a $740,830 state Pedestrian & Bicycle Safety Program
grant through the Washington State Department of Transportation for walking and
cycling route improvements for the Auburn Way South Corridor, from Dogwood Street
SE to Fir Street SE. This state grant requires a $100,000 local match, which will be
provided by the City.
The City also received a $100,000 federal grant for this project, which does not require a
local match.
The grants will fund:
1.Design and construction of corridor improvements on Auburn Way South, from
Dogwood Street SE to Fir Street SE, including a street lighting system, a
landscaped median island, a designated mid-block crossing, relocation of existing
utility poles to the back of the sidewalk, and ADA pedestrian push buttons and
audible countdown pedestrian signal heads at the existing signalized intersection
of Auburn Way South and Dogwood Street SE; and
2.A pedestrian safety educational campaign consisting of press releases, website
features and targeted mailers to residences and businesses in the vicinity of the
improvements; and 3. An enforcement component including increased police
presence.
AUBURN * MORE THAN YOU IMAGINEDDI.I
Additional right-of-way may be required for the project.
It is anticipated that the $100,000 federal grant will be expended during design, and that
the remaining design and construction of the project will be funded with the $740,830
state grant and the $100,000 City funded local match.
Resolution No. 4742 authorizes the Mayor to accept a state grant in the amount of
$740,830 from the Washington State Department of Transportation for walking and
cycling route improvements for the Auburn Way South Corridor, from Dogwood Street
SE to Fir Street SE.
Reviewed by Council Committees:
Finance, Public Works
Councilmember:Wagner Staff:Dowdy
Meeting Date:August 15, 2011 Item Number:DI.I
AUBURN * MORE THAN YOU IMAGINEDDI.I
RESOLUTION NO 4742
A RESOLUTION OF THE CITY COUNCIL OF THECITY OF
AUBURN WASHINGTON AUTHORIZING THE MAYOR TO
ACCEPT A STATE GRANT FROM THE WASHINGTON STATE
DEPARTMENT OF TRANSPORTATION FOR THE AUBURN WAY
SOUTH CORRIDOR IMPROVEMENTS DOGWOOD STREET SE
TO FIR STREET SE
WHEREAS the City desires to increase the safety of its transportation
corridors and
WHEREAS the need for corridor improvements on Auburn Way South is
recognized in Auburns adopted Transportation Improvement Program and
WHEREAS the City applied for and was granted a state Pedestrian and
Bicycle Safety Program grant administered through the Washington State
Department of Transportation WSDOT in the amount of 740830 to finance
walking and cycling route improvements for the Auburn Way South Corridor
from Dogwood Street SE to Fir Street SE including street lights a midblock
crossing a landscaped median island accessible ramps pedestrian push
buttons and audible countdown pedestrian signal heads education and
enforcement activities and
WHEREAS the 740830 federal grant consists of 734750 for design
and construction 2000 for education and 4080 for enforcement activities
and
Resolution No 4742
August 9 2011
Page 1
DI.I
WHEREAS the 740830 grant requires a local match of 100000
which willbe contributed by the City and
WHEREAS the City applied for and was granted a federal grant in the
amount of 100000 which does not require a local match the purpose of
which is to supplement the 740830 state Pedestrian and Bicycle Safety
Program grant to finance walking and cycling route improvements for the
Auburn Way South Corridor from Dogwood Street SE to Fir Street SE and
WHEREAS it is in thebest interest of the City to use grant monies to
finance safety improvements to the transportation system
NOW THEREFORE THE CITY COUNCIL OF THECITY OF
AUBURN WASHINGTON HEREBY RESOLVES as follows
Section 1 That the Mayor is hereby authorized to accept the
Washington State Department of Transportation state grant for 740830 for the
Auburn Way South Corridor Improvements Dogwood Street SE to Fir Street
i SE with local matching funds of 100000 from the City In addition the Mayor
a
is hereby authorized to execute a State Funding Agreement between the City
and the Washington State Department of Transportation in substantial
conformity with the agreement attached hereto marked as Exhibit A and
i
i
incorporate d herein by this reference Also the Mayor is hereby authorized to
I Resolution No 4742
August 9 2011
Page 2
i
i
DI.I
execute any further necessary supplemental agreements for the Project
expending up to the total amount of the grant of 740830
Section 2 The Mayor is hereby authorized to implement such other
administrative procedures as may be necessary to carry out the directives of
this legislation
Section 3 That this Resolution shall take effect and be in full force
upon passage and signatures hereon
Dated and Signed this day of 2011
CITY OF AUBURN
j
PETER B LEWIS
MAYOR
ATTEST
i
j
DanielleE Daskam
i City Clerk
i
APP VED AS TO FORM
F
I
aniel B Heid
City Attorney
Resolution No 4742
August 9 2011
Page 3
f
DI.I
Highways and Local Programs
State Funding Agreement
Work by Public
Agencies
Agreement NumberMaximum Amount Authorized
Participating PercentageProject Number
This AGREEMENT is made and entered into this ________________ day of ___________________________, ________,
between the STATE OF WASHINGTON, Department of Transportation, acting by and through the Secretary of Transportation,
hereinafter called the “STATE,” and the above named organization, hereinafter called the “AGENCY.”
WHEREAS, the AGENCY is planning the work shown above, and in connection therewith, the AGENCY has requested financial
assistance for the project or program, and
WHEREAS, the AGENCY has requested funds for the above shown project or program, which has been selected by the
STATE for funding assistance.
NOW THEREFORE, in consideration of the terms, conditions, covenants, and performances contained herein, or attached and
incorporated and made a part hereof, IT IS MUTUALLY AGREED AS FOLLOWS:
Agency and Address
Location and Description of Work (See also Exhibit “A”)
DOT Form 140-087 EF
Revised 9/00
City of Auburn
25 West Main Street
Auburn, WA 98001
88.1%XXX-XXXX(XXX)
LA-XXXX$740,830.00 This project will design and construct pedestrian
improvements along Auburn Way South between
Dogwood St SE and Fir St SE, including access
management, a mid-block crossing & street lighting.
Type of Work
PE
Right of Way
Construction
a. Agency
b. Other
d. State
e. Total PE Cost Estimate (a+b+c+d)
Consult. (non-participating)
f. Agency
g. Other
i. State
j. Total R/W Cost Estimate (f+g+h+i)
k. Contract
l. Other
m. Other
- Consultant
o. Agency
p. State
q. Total CN Cost Estimate (k+l+m+n+o+p)
r. Total Project Cost Estimate (e+j+q)
Estimate of Funding
c. Other
h. Other
n. Other
99,000.00
2,000.00
195,000.00
5,500.00
500.00
6,000.00
668,830.00
20,000.00
50,000.00
1,000.00
739,830.00
940,830.00
94,000.00
(1)
Project Funds
Estimated Total
(3)
State Funds
Estimated
1,000.00
83,702.00
4,786.00
500.00
5,286.00
589,167.00
17,621.00
44,054.00
1,000.00
651,842.00
740,830.00
99,000.00
1,000.00
714.00
79,663.00
2,379.00
5,946.00
111,298.00
714.00
87,988.00
200,000.00
(2)
Funds
Estimated Agency
11,298.0082,702.00
EXHIBIT A
DI.I
V
Nondiscrimination
TheAGENCYagreestocomplywithallapplicablestateandfederallaws,
rules,andregulationspertainingtonondiscriminationandagreesto
requirethesameofallsubcontractorsprovidingservicesorperforming
any work using funds provided under this AGREEMENT.
VI
Venue
FortheconvenienceofthepartiestothisAGREEMENT,itisagreedthat
anyclaimsand/orcausesofactionwhichtheAGENCYhasagainstthe
STATE,growingoutofthisAGREEMENTortheprojectorprogramwith
whichitisconcerned,shallbebroughtonlyintheSuperiorCourtfor
TheSecretaryoftheDepartmentofTransportationmayterminatethis
AGREEMENTifthefundingbecomesunavailableoriftheSecretary
determines that it is in the best interest of the STATE.
VII
Termination
Withinninety(90)daysfollowingthecompletionoftheprojectand
submissionofthefinalbillingfortheproject,afinalreportand/orfinal
inspectionshallbesubmittedtotheAssistantSecretaryforHighways&
Local Programs containing the following information:
VIII
Final Report and Final Inspection
Capital Projects
1.A description of the project or program.
2.A summary of actual costs of the project or program.
IN WITNESS WHEREOF, the parties hereto have executed this AGREEMENT on the day and year last written below.
DOT Form 140-087 EF
Revised 9/00
By:
AGENCY STATE
Title:
Date:
Mayor
By:
Date:
Assistant Secretary for Highways and Local Programs
I
General
TheAGENCYagreestoperformtheabovedescribedworkinaccordance
withtheProjectApplicationattachedheretoas“ExhibitA”andmadea
part of this AGREEMENT.
Plans,specifications,andcostestimatesshallbepreparedbythe
AGENCYinaccordancewiththecurrentStateofWashingtonStandard
SpecificationsforRoad,Bridge,andMunicipalConstructionandadopted
designstandards,unlessotherwisenoted.TheAGENCYwillincorporate
theplansandspecificationsintotheAGENCY’sprojectandthereafter
advertisetheresultingprojectforbidand,assumingbidsarereceivedand
acontractisawarded,administerthecontract,oriftheprojectisofasize
whichtheAGENCYisauthorizedtoperformwithitsownforces underthe
lawsoftheStateofWashington,theAGENCYmayproceedwithitsown
III
Audit
AllworkperformedunderthisAGREEMENTshallcomplywiththe
applicable provisions of state law.
The AGENCY agrees that all costs in excess of the amount authorized and
the AGENCY’s matching funds shall be the responsibility of the AGENCY.
The AGENCY agrees that an audit may be conducted by the STATE.
II
Payment
TheSTATE,inconsiderationofthefaithfulperformanceoftheworktobe
performedbytheAGENCY,agreestoreimbursetheAGENCYforthe
percentageoftheactualdirectandrelatedindirectcostof theworkshown
above,uptothe“MAXIMUMAMOUNTAUTHORIZED”.Theagencywill
complywithGovernmentalAccountingAuditingandFinancialReporting
Standardsandapplicablestatelawandlocalregulations,policiesand
procedures.Nopaymentwillbemadeforworkdonepriortoexecutionof
this AGREEMENT.
PartialpaymentsshallbemadebytheSTATE,uponrequestofthe
AGENCY,tocovercostsincurred.Thesepaymentsarenottobe more
frequentthanone(1)permonth.Itisagreedthatanysuchpartial
paymentwillnotconstituteagreementastotheappropriatenessofany
itemandthat,atthetimeofthefinalaudit,allrequiredadjustmentswillbe
madeandreflectedinafinalpayment.TheAGENCYagreestosubmita
finalbilltotheSTATEwithinforty-five(45)daysafterthe AGENCYhas
Duringtheprogressoftheworkandforaperiodnotlessthanthree(3)
yearsfromthedateoffinalpaymenttotheAGENCY,therecordsand
accountspertainingtotheworkandaccountingthereofaretobekept
availableforinspectionandauditbytheSTATEandcopiesof allrecords,
accounts,documents,orotherdatapertainingtotheprojectwillbe
furnisheduponrequest.Ifanylitigation,claim,orauditiscommenced,
therecordsandaccountsalongwithsupportingdocumentationshallbe
retaineduntilalllitigation,claim,orauditfindinghasbeenresolvedeven
thoughsuchlitigation,claim,orauditcontinuespastthethree-year
IV
Legal Relations
NoliabilityshallattachtotheAGENCYortheSTATEbyreason of
entering into this AGREEMENT except as expressly provided herein.
3.Anevaluationoftheprojectorprogram.Thisshouldaddress
aspects such as transportation and/or other benefits to the public.
1.A final inspection is required.
Non-Capital Projects
IX
Supplement
This agreement may be modified or supplemented only in writing by both
parties.
DI.I
DI.I
AGENDA BILL APPROVAL FORM
Agenda Subject:
Resolution No. 4743
Date:
August 10, 2011
Department:
Public Works
Attachments:
Resolution No. 4743
Exhibit A
Vicinity Map
Budget Impact:
$0
Administrative Recommendation:
City Coucil adopt Resolution No. 4743.
Background Summary:
The need for corridor improvements on Auburn Way South is recognized in Auburn's
adopted Transportation Improvement Program.
The City applied for and received a $100,000 federal grant to be administered through
the Washington State Department of Transportation for walking and cycling route
improvements for the Auburn Way South Corridor, from Dogwood Street SE to Fir Street
SE. The federal grant does not require a local match.
The City also received a $740,830 state Pedestrian & Bicycle Safety Program grant for
this project, which requires a $100,000 local match that will be provided by the City.
The grants will fund:
1.Design and construction of corridor improvements on Auburn Way South, from
Dogwood Street SE to Fir Street SE, including a street lighting system, a
landscaped median island, a designated mid-block crossing, relocation of existing
utility poles to the back of the sidewalk, and ADA pedestrian push buttons and
audible countdown pedestrian signal heads at the existing signalized intersection
of Auburn Way South and Dogwood Street SE; and
2.A pedestrian safety educational campaign consisting of press releases, website
features and targeted mailers to residences and businesses in the vicinity of the
improvements; and
3.An enforcement component including increased police presence. Additional right-
of-way may be required for the project.
AUBURN * MORE THAN YOU IMAGINEDDI.J
It is anticipated that the $100,000 federal grant will be expended during design, and that
the remaining design and construction of the project will be funded with the $740,830
state grant and the $100,000 City funded local match.
Resolution No. 4743 authorizes the Mayor to accept a federal grant in the amount of
$100,000 to be administered through the Washington State Department of
Transportation for walking and cycling route improvements for the Auburn Way South
Corridor, from Dogwood Street SE to Fir Street SE.
Reviewed by Council Committees:
Finance, Public Works
Councilmember:Wagner Staff:Dowdy
Meeting Date:August 15, 2011 Item Number:DI.J
AUBURN * MORE THAN YOU IMAGINEDDI.J
RESOLUTION NO 4743
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
AUBURN WASHINGTON AUTHORIZING THE MAYOR TO
ACCEPT A FEDERAL GRANT TO BE ADMINISTERED
THROUGH THE WASHINGTON STATE DEPARTMENT OF
TRANSPORTATION FOR THE AUBURN WAY SOUTH
CORRIDOR IMPROVEMENTS DOGWOOD STREET SE TO FIR
STREET SE
WHEREAS the City desires to increase the safety of its transportation
corridors and
WHEREAS the need for corridor improvements on Auburn Way South is
recognized in Auburns adopted Transportation Improvement Program and
WHEREAS the City applied for and was granted a federal grant to be
administered through the Washington State Department of Transportation
WSDOT in the amount of 100000 to finance walking and cycling route
improvements for the Auburn Way South Corridor from Dogwood Street SE to
Fir Street SE including street lights a midblock crossing a landscaped median
island accessible ramps pedestrian push buttons and audible countdown
pedestrian signal heads education and enforcement activities and
WHEREAS the 100000 federal grant does not require a local match
and
Resolution No 4743
August 9 2011
Page 1 of 3
DI.J
WHEREAS the City applied for and was granted a state Pedestrian and
Bicycle Safety Program grant through the WSDOT in the amount of 740830
which requires a 100000 local match which will be provided by the City and
WHEREAS purpose of the 100000 federal grant is to supplement the
740830 state Pedestrian and Bicycle Safety Program grant to finance walking
and cycling route improvements for the Auburn Way South Corridor from
Dogwood Street SE to Fir Street SE and
WHEREAS it is in the best interest of the City to use grant monies to
finance safety improvements to the transportation system
NOW THEREFORE THE CITY COUNCIL OF THE CITY OF
AUBURN WASHINGTON HEREBY RESOLVES as follows
Section 1 That the Mayor is hereby authorized to accept the
Washington State Department of Transportation federal grant for 100000 for
the Auburn Way South Corridor Improvements Dogwood Street SE to Fir
Street SE with no local match funds required In addition the Mayor is hereby
authorized to execute a Local Agency Agreement between the City and
Washington State Department of Transportation in substantial conformity with
the agreement attached hereto marked as Exhibit A and incorporated herein by
this reference Also the Mayor is hereby authorized to execute any further
Resolution No 4743
August 9 2011
Page 2 of 3
DI.J
necessary supplemental agreements for the Project expending up to the total
amount of the grant of 100000
Section 2 The Mayor is hereby authorized to implement such other
administrative procedures as may be necessary to carry out the directives of
this legislation
Section 3 That this Resolution shall take effect and be in full force
upon passage and signatures hereon
Dated and Signed this day of 2011
CITY OF AUBURN
PETER B LEWIS
MAYOR
ATTEST
Danielle E Daskam
City Clerk
APPROVED AS TO FORM
i e I B Heid
City Attorney
Resolution No 4743
August 9 2011
Page 3 of 3
DI.J
Local Agency Agreement
Agency Official Washington State Department of Transportation
By
Title
Date Executed
By
Director of Highways and Local Programs
Agency
Address
City of Auburn
25 West Main Street
Auburn, WA 98001
TheLocalAgencyhavingcomplied,orherebyagreeingtocomply,withthetermsandconditionssetforthin(1)Title23,U.S.CodeHighways,(2)
theregulationsissuedpursuantthereto,(3)OfficeofManagementandBudget CircularsA-102,A-87andA-133,(4)thepoliciesandprocedures
promulgatedbytheWashingtonStateDepartmentofTransportation,and(5)thefederalaidprojectagreemententeredintobetweentheStateand
FederalGovernment,relativetotheaboveproject,theWashingtonStateDepartmentofTransportationwillauthorizetheLocalAgencytoproceedon
theprojectbyaseparatenotification.Federalfundswhich aretobeobligatedfortheprojectmaynotexceedtheamountshownhereinonliner,
column3,withoutwrittenauthoritybytheState,subjectto theapprovaloftheFederalHighwayAdministration.Allprojectcostsnotreimbursedby
the Federal Government shall be the responsibility of the Local Agency.
Project Description
Description of Work
Name Length
Termini
Auburn Way South Corridor Improvements Phase 1 0.14 mile
Auburn Way South (SR-164), between Dogwood Street SE to Fir Street SE
Type of Work
Estimate of Funding
(1)(2)(3)
PE
Right of Way
Construction
a. Agency
b. Other
d. State
e. Total PE Cost Estimate (a+b+c+d)
Consultant 99,000.00
2,000.00
195,000.00
f. Agency
g. Other
i. State
j. Total R/W Cost Estimate (f+g+h+i)
k. Contract
l. Other
m. Other
o. Agency
p. State
q. Total CN Cost Estimate (k+l+m+n+o+p)
r. Total Project Cost Estimate (e+j+q)195,000.00
99,000.00
1,000.001,000.00
95,000.00100,000.00
Federal Funds
Estimated
Funds
Estimated Agency
Project Funds
Estimated Total
1
This project will design and construct pedestrian improvements along Auburn Way South between Dogwood St SE and
Fir St SE that are consistent with WSDOT’s SR-164 Route Development Plan. This project includes sidewalk
improvements, access management including a median island, a mid-block pedestrian crossing, street lighting, and
upgrading the signal at Dogwood Street SE to countdown pedestrian signal heads and ADA compliant push buttons.
95,000.00100,000.00
For OSC WSDOT Use Only
Project No.
Agreement No.
CFDA No. 20.205
Federal Aid
Participation
Ratio for PE
Federal Aid
Participation
Ratio for RW
Federal Aid
Participation
Ratio for CN
100 %
%
%
(Catalog of Federal Domestic Assistance)
Peter B. Lewis, Mayor
Agency (non-participating)94,000.0094,000.00
h. Other
c. Other
n. Other
DOTForm 140-039 EF
Revised 05/09
EXHIBIT A
DI.J
Construction Method of Financing (Check Method Selected)
State Ad and Award
Method A - Advance Payment - Agency Share of total construction cost (based on contract award)
Method B - Withhold from gas tax the Agency's share of total construction cost (line 4, column 2) in the amount of
$at $per month formonths.
Local Force or Local Ad and Award
Method C - Agency cost incurred with partial reimbursement
The Local Agency further stipulates that pursuant to said Title 23, regulations and policies and procedures, and as
a condition to payment of the federal funds obligated, it accepts and will comply with the applicable provisions set
forth below. Adopted by official action on
August 15 2011,, Resolution/Ordinance No.Resolution No. 4743
2
Provisions
CertaintypesofworkandservicesshallbeprovidedbytheStateonthis
projectasrequestedbytheAgencyanddescribedintheTypeofWorkabove.
Inaddition,theStatewillfurnishqualifiedpersonnelfor thesupervisionand
inspectionoftheworkinprogress.OnLocalAgencyadvertisedandawarded
projects,thesupervisionandinspectionshallbelimitedtoensuringallworkis
inconformancewithapprovedplans,specifications,andfederalaid
requirements.Thesalaryofsuchengineerorothersupervisorandallother
salariesandcostsincurredbyStateforcesupontheproject willbeconsidereda
costthereof.AllcostsrelatedtothisprojectincurredbyemployeesoftheState
inthecustomarymanneronhighwaypayrollsandvouchersshallbechargedas
costs of the project.
I. Scope of Work
TheAgencyshallprovideallthework,labor,materials,and services
necessarytoperformtheprojectwhichisdescribedandsetforthindetailinthe
“Project Description” and “Type of Work.”
WhentheStateactsforandonbehalfoftheAgency,theStateshallbe
deemedanagentoftheAgencyandshallperformtheservicesdescribedand
indicatedin“TypeofWork”onthefaceofthisagreement,inaccordancewith
plansandspecificationsasproposedbytheAgencyandapprovedbytheState
and the Federal Highway Administration.
WhentheStateactsfortheAgencybutisnotsubjecttotherightofcontrol
bytheAgency,theStateshallhavetherighttoperformtheworksubjecttothe
ordinary procedures of the State and Federal Highway Administration.
II. Delegation of Authority
TheStateiswillingtofulfilltheresponsibilitiestotheFederalGovernment
bytheadministrationofthisproject.TheAgencyagreesthattheStateshall
havethefullauthoritytocarryoutthisadministration.TheStateshallreview,
process,andapprovedocumentsrequiredforfederalaidreimbursementin
accordancewithfederalrequirements.IftheStateadvertisesandawardsthe
contract,theStatewillfurtheractfortheAgencyinallmattersconcerningthe
projectasrequestedbytheAgency.IftheLocalAgencyadvertisesandawards
theproject,theStateshallreviewtheworktoensureconformitywiththe
approved plans and specifications.
III. Project Administration
IV. Availability of Records
Allprojectrecordsinsupportofallcostsincurredandactualexpenditures
keptbytheAgencyaretobemaintainedinaccordancewithlocalgovernment
accountingproceduresprescribedbytheWashingtonStateAuditor’sOffice,the
U.S.DepartmentofTransportation,andtheWashingtonStateDepartmentof
Transportation.TherecordsshallbeopentoinspectionbytheStateandFederal
Governmentatallreasonabletimesandshallberetainedand madeavailablefor
suchinspectionforaperiodofnotlessthanthreeyearsfrom thefinalpayment
ofanyfederalaidfundstotheAgency.Copiesofsaidrecordsshallbe
furnished to the State and/or Federal Government upon request.
TheAgencyagreesthatonfederalaidhighwayconstructionprojects,the
currentfederalaidregulationswhichapplytoliquidateddamagesrelativeto
thebasisoffederalparticipationintheprojectcostshall beapplicableinthe
event the contractor fails to complete the contract within the contract time.
V. Compliance with Provisions
TheAgencyshallnotincuranyfederalaidparticipationcostsonany
classificationofworkonthisprojectuntilauthorizedinwritingbytheStatefor
each classification. The classifications of work for projects are:
1. Preliminary engineering.
2. Right of way acquisition.
3. Project construction.
Intheeventthatrightofwayacquisition,oractualconstructionoftheroad,
forwhichpreliminaryengineeringisundertakenisnotstartedbytheclosingof
thetenthfiscalyearfollowingthefiscalyearinwhichtheagreementis
executed,theAgencywillrepaytotheStatethesumorsumsof federalfunds
paid to the Agency under the terms of this agreement (see Section IX).
TheAgencyagreesthatallstagesofconstructionnecessary toprovidethe
initiallyplannedcompletefacilitywithinthelimitsofthisprojectwillconform
toatleasttheminimumvaluessetbyapprovedstatewidedesignstandards
applicabletothisclassofhighways,eventhoughsuchadditionalworkis
financed without federal aid participation.
VI. Payment and Partial Reimbursement
Thetotalcostoftheproject,includingallreviewandengineeringcostsand
otherexpensesoftheState,istobepaidbytheAgencyandbytheFederal
Government.Federalfundingshallbeinaccordancewiththe Federal
TransportationAct,asamended,andOfficeofManagementandBudget
circularsA-102,A-87andA-133.TheStateshallnotbeultimatelyresponsible
foranyofthecostsoftheproject.TheAgencyshallbeultimatelyresponsible
forallcostsassociatedwiththeprojectwhicharenotreimbursedbythe
FederalGovernment.Nothinginthisagreementshallbeconstruedasa
promisebytheStateastotheamountornatureoffederalparticipationinthis
project.
TheAgencyshallbillthestateforfederalaidprojectcosts incurredin
conformitywithapplicablefederalandstatelaws.Theagencyshallminimize
thetimeelapsedbetweenreceiptoffederalaidfundsandsubsequentpayment
ofincurredcosts.ExpendituresbytheLocalAgencyformaintenance,general
administration,supervision,andotheroverheadshallnot beeligibleforfederal
participationunlessacurrentindirectcostplanhasbeenpreparedin
accordancewiththeregulationsoutlinedinthefederalOfficeofManagement
& Budget (OMB) circular A-87, and retained for audit.
TheStatewillpayforStateincurredcostsontheproject.Following
payment,theStateshallbilltheFederalGovernmentforreimbursementof
thosecostseligibleforfederalparticipationtotheextentthatsuchcostsare
attributableandproperlyallocabletothisproject.TheStateshallbillthe
AgencyforthatportionofStatecostswhichwerenotreimbursedbythe
Federal Government (see Section IX).
1. Project Construction Costs
Projectconstructionfinancingwillbeaccomplishedbyone ofthethree
methods as indicated in this agreement.
DOTForm 140-039 EF
Revised 05/09
DI.J
DOTForm 140-039 EF
Revised 05/09 3
TheStateshallbilltheAgencyforallcostsincurredbytheStaterelativeto
theproject.TheStateshallalsobilltheAgencyforthefederalfundspaidbythe
StatetotheAgencyforprojectcostswhicharesubsequently determinedtobe
ineligible for federal participation (see Section IX).
MethodA –TheAgencywillplacewiththeState,within(20)daysafter the
executionoftheconstructioncontract,anadvanceintheamountofthe
Agency’sshareofthetotalconstructioncostbasedonthecontractaward.The
StatewillnotifytheAgencyoftheexactamounttobedepositedwiththeState.
TheStatewillpayallcostsincurredunderthecontractupon presentationof
progressbillingsfromthecontractor.Followingsuchpayments,theStatewill
submitabillingtotheFederalGovernmentforthefederalaidparticipation
shareofthecost.Whentheprojectissubstantiallycompletedandfinalactual
costsoftheprojectcanbedetermined,theStatewillpresenttheAgencywitha
finalbillingshowingtheamountduetheStateortheamountduetheAgency.
ThisbillingwillbeclearedbyeitherapaymentfromtheAgencytotheStateor
by a refund from the State to the Agency.
MethodB –TheAgency’sshareofthetotalconstructioncostasshownon
thefaceofthisagreementshallbewithheldfromitsmonthly fueltax
allotments.Thefaceofthisagreementestablishesthemonthsinwhichthe
withholdingshalltakeplaceandtheexactamounttobewithheldeachmonth.
TheextentofwithholdingwillbeconfirmedbyletterfromtheStateatthetime
ofcontractaward.Uponreceiptofprogressbillingsfromthecontractor,the
StatewillsubmitsuchbillingstotheFederalGovernmentforpaymentofits
participating portion of such billings.
MethodC –TheAgencymaysubmitvoucherstotheStateintheformat
prescribedbytheState,induplicate,notmorethanonceper monthforthose
costseligibleforFederalparticipationtotheextentthat suchcostsaredirectly
attributableandproperlyallocabletothisproject.ExpendituresbytheLocal
Agencyformaintenance,generaladministration,supervision,andother
overheadshallnotbeeligibleforFederalparticipationunlessclaimedundera
previously approved indirect cost plan.
TheStateshallreimbursetheAgencyfortheFederalshareof eligibleproject
costsuptotheamountshownonthefaceofthisagreement.Atthetimeof
audit,theAgencywillprovidedocumentationofallcostsincurredonthe
project.
TheAgency,ifservicesofaconsultantarerequired,shallberesponsiblefor
auditoftheconsultant’srecordstodetermineeligiblefederalaidcostsonthe
project.ThereportofsaidauditshallbeintheAgency’sfilesandmade
available to the State and the Federal Government.
VII. Audit of Federal Consultant Contracts
AnauditshallbeconductedbytheWSDOTInternalAuditOfficein
accordancewithgenerallyacceptedgovernmentalauditing standardsasissued
bytheUnitedStatesGeneralAccountingOfficebythe ComptrollerGeneralof
theUnitedStates;WSDOTManualM27-50,ConsultantAuthorization,
Selection,andAgreementAdministration;memorandaofunderstanding
betweenWSDOTandFHWA;andOfficeofManagementandBudget Circular
A-133.
Ifuponaudititisfoundthatoverpaymentorparticipationoffederalmoney
inineligibleitemsofcosthasoccurred,theAgencyshallreimbursetheStatefor
the amount of such overpayment or excess participation (see Section IX).
TheAgencyagreesthatifpaymentorarrangementforpayment ofanyofthe
State’sbillingrelativetotheproject(e.g.,Stateforcework,projectcancellation,
overpayment,costineligibleforfederalparticipation,etc.)isnotmadetothe
Statewithin45daysaftertheAgencyhasbeenbilled,theStateshalleffect
reimbursementofthetotalsumduefromtheregularmonthlyfueltax
allotmentstotheAgencyfromtheMotorVehicleFund.NoadditionalFederal
projectfundingwillbeapproveduntilfullpaymentisreceivedunlessotherwise
directed the Director of Highways and Local Programs.
IX. Payment of Billing
TheAgencywillnotpermitanychangestobemadeintheprovisionsfor
parkingregulationsandtrafficcontrolonthisprojectwithoutpriorapprovalof
theStateandFederalHighwayAdministration.TheAgencywillnotinstallor
permittobeinstalledanysigns,signals,ormarkingsnotin conformancewith
thestandardsapprovedbytheFederalHighwayAdministrationandMUTCD.
TheAgencywill,atitsownexpense,maintaintheimprovementcoveredby
this agreement.
X. Traffic Control, Signing, Marking, and Roadway
Maintenance
TheAgencyshallholdtheFederalGovernmentandtheStateharmlessfrom
andshallprocessanddefendatitsownexpenseallclaims,demands,orsuits,
whetheratlaworequitybroughtagainsttheAgency,State,orFederal
Government,arisingfromtheAgency’sexecution,performance,orfailureto
performanyoftheprovisionsofthisagreement,orofanyotheragreementor
contractconnectedwiththisagreement,orarisingbyreasonofthe
participationoftheStateorFederalGovernmentintheproject,PROVIDED,
nothinghereinshallrequiretheAgencytoreimbursetheStateortheFederal
Governmentfordamagesarisingoutofbodilyinjurytopersonsordamageto
propertycausedbyorresultingfromthesolenegligenceoftheFederal
Government or the State.
XI. Indemnity
No liability shall attach to the State or Federal Government except as
expressly provided herein.
TheAgencyherebyagreesthatitwillincorporateorcauseto be
incorporatedintoanycontractforconstructionwork,ormodificationthereof,
asdefinedintherulesandregulationsoftheSecretaryofLaborin41 CFR
Chapter60,whichispaidforinwholeorinpartwithfundsobtainedfromthe
FederalGovernmentorborrowedonthecreditoftheFederalGovernment
pursuanttoagrant,contract,loan,insurance,orguaranteeorunderstanding
pursuanttoanyfederalprograminvolvingsuchgrant,contract,loan,insurance,
orguarantee,therequiredcontractprovisionsforFederal-Aid Contracts
(FHWA 1273), located in Chapter 44 of the Local Agency Guidelines.
XII. Nondiscrimination Provision
TheAgencyfurtheragreesthatitwillbeboundbytheaboveequal
opportunityclausewithrespecttoitsownemploymentpracticeswhenit
participatesinfederallyassistedconstructionwork:Provided,thatifthe
applicantsoparticipatingisaStateorLocalGovernment,theaboveequal
opportunityclauseisnotapplicabletoanyagency,instrumentality,or
subdivisionofsuchgovernmentwhichdoesnotparticipateinworkonorunder
the contract.
The Agency also agrees:
(1)ToassistandcooperateactivelywiththeStateinobtainingthe
complianceofcontractorsandsubcontractorswiththeequalopportunityclause
and rules, regulations, and relevant orders of the Secretary of Labor.
(2)TofurnishtheStatesuchinformationasitmayrequireforthe
supervisionofsuchcomplianceandthatitwillotherwiseassisttheStateinthe
discharge of its primary responsibility for securing compliance.
(3)Torefrainfromenteringintoanycontractorcontractmodification
subjecttoExecutiveOrder11246ofSeptember24,1965,with acontractor
debarredfrom,orwhohasnotdemonstratedeligibilityfor,government
contractsandfederallyassistedconstructioncontractspursuanttothe
Executive Order.
(4)Tocarryoutsuchsanctionsandpenaltiesforviolationoftheequal
opportunityclauseasmaybeimposeduponcontractorsandsubcontractorsby
theState,FederalHighwayAdministration,ortheSecretaryofLaborpursuant
to Part II, subpart D of the Executive Order.
TheAgency,asasubrecipientoffederalfunds,shalladhere tothefederal
OfficeofManagementandBudget(OMB)CircularA-133aswellasall
applicablefederalandstatestatutesandregulations.Asubrecipientwho
expends$500,000ormoreinfederalawardsfromallsourcesduringagiven
fiscalyearshallhaveasingleorprogram-specificauditperformedforthatyear
inaccordancewiththeprovisionsofOMB CircularA-133.Uponconclusionof
theA-133audit,theAgencyshallberesponsibleforensuringthatacopyofthe
report is transmitted promptly to the State.
VIII. Single Audit Act
TheAgencyshallnotdiscriminateonthebasisofrace,color,national
origin,orsexintheawardandperformanceofanyUSDOT-assistedcontract
and/oragreementorintheadministrationofitsDBEprogram orthe
requirementsof49 CFRPart26.TheAgencyshalltakeallnecessaryand
reasonablestepsunder49 CFRPart26toensurenondiscriminationinthe
awardandadministrationofUSDOT-assistedcontractsandagreements.The
WSDOT’sDBEprogram,asrequiredby49 CFRPart26andasapprovedby
USDOT,isincorporatedbyreferenceinthisagreement.Implementationof
thisprogramisalegalobligationandfailuretocarryoutitstermsshallbe
treatedasaviolationofthisagreement.Uponnotification totheAgencyofits
failuretocarryoutitsapprovedprogram,theDepartmentmayimpose
sanctionsasprovidedforunderPart26andmay,inappropriatecases,referthe
matterforenforcementunder18U.S.C.1001and/ortheProgramFraud Civil
Remedies Act of 1986 (31 U.S.C. 3801 et seq.).
DI.J
4
TheSecretaryoftheWashingtonStateDepartmentofTransportationmay
terminate the contract in whole, or from time to time in part, whenever:
XIV. Termination for Public Convenience
(1)Therequisitefederalfundingbecomesunavailablethroughfailureof
appropriation or otherwise.
(2)Thecontractorispreventedfromproceedingwiththeworkasadirect
resultofanExecutiveOrderofthePresidentwithrespectto theprosecutionof
warorintheinterestofnationaldefense,oranExecutiveOrderofthePresident
or Governor of the State with respect to the preservation of energy resources.
(3)Thecontractorispreventedfromproceedingwiththeworkbyreasonof
apreliminary,special,orpermanentrestrainingorderofa courtofcompetent
jurisdictionwheretheissuanceofsuchorderisprimarilycausedbytheactsor
omissions of persons or agencies other than the contractor.
(4) The Secretary determines that such termination is in the best interests of
the State.
Fortheconvenienceofthepartiestothiscontract,itisagreedthatany
claimsand/orcausesofactionwhichtheLocalAgencyhasagainsttheStateof
Washington,growingoutofthiscontractortheprojectwith whichitis
concerned, shall be brought only in the Superior Court for Thurston County.
XV. Venue for Claims and/or Causes of Action
Theapprovingauthoritycertifies,tothebestofhisorherknowledgeand
belief, that:
XVI. Certification Regarding the Restrictions of the Use
of Federal Funds for Lobbying
(1)Nofederalappropriatedfundshavebeenpaidorwillbepaid,byoron
behalfoftheundersigned,toanypersonforinfluencingorattemptingto
influenceanofficeroremployeeofanyfederalagency,amemberof Congress,
anofficeroremployeeof Congress,oranemployeeofamemberof Congress
inconnectionwiththeawardingofanyfederalcontract,the makingofany
federalgrant,themakingofanyfederalloan,theenteringintoofany
cooperativeagreement,andtheextension,continuation,renewal,amendment,
or modification of any federal contract, grant, loan, or cooperative agreement.
(2)Ifanyfundsotherthanfederalappropriatedfundshavebeenpaidorwill
bepaidtoanypersonforinfluencingorattemptingtoinfluenceanofficeror
employeeofanyfederalagency,amemberof Congress,anofficeroremployee
of Congress,oranemployeeofamemberof Congressinconnectionwiththis
federalcontract,grant,loan,orcooperativeagreement,theundersignedshall
completeandsubmittheStandardForm-LLL,“DisclosureFormtoReport
Lobbying,” in accordance with its instructions.
(3)Theundersignedshallrequirethatthelanguageofthiscertificationbe
includedintheawarddocumentsforallsubawardsatalltiers(including
subgrants,andcontractsandsubcontractsundergrants,subgrants,loans,and
cooperativeagreements)whichexceed$100,000,andthatallsuch
subrecipients shall certify and disclose accordingly.
Thiscertificationisamaterialrepresentationoffactuponwhichreliance
wasplacedwhenthistransactionwasmadeorenteredinto.Submissionofthis
certificationasaprerequisiteformakingorenteringinto thistransaction
imposedbySection1352,Title31,U.S.Code.Anypersonwhofailstofilethe
requiredcertificationshallbesubjecttoacivilpenaltyofnotlessthan$10,000
and not more than $100,000 for each such failure.
Additional Provisions
Inaddition,theAgencyagreesthatifitfailsorrefusestocomplywiththese
undertakings, the State may take any or all of the following actions:
(a) Cancel, terminate, or suspend this agreement in whole or in part;
(b)RefrainfromextendinganyfurtherassistancetotheAgencyunderthe
programwithrespecttowhichthefailureorrefusaloccurreduntilsatisfactory
assurance of future compliance has been received from the Agency; and
(c) Refer the case to the Department of Justice for appropriate legal
proceedings.
TheAgencyherebyagreesthattheliquidateddamagesprovisionsof23 CFR
Part635,Subpart127,assupplemented,relativetotheamountofFederal
participationintheprojectcost,shallbeapplicableintheeventthecontractor
failstocompletethecontractwithinthecontracttime.Failuretoinclude
liquidateddamagesprovisionwillnotrelievetheAgencyfromreductionof
federal participation in accordance with this paragraph.
XIII. Liquidated Damages
DOTForm 140-039 EF
Revised 05/09
DI.J
DI.J
AGENDA BILL APPROVAL FORM
Agenda Subject:
Resolution No. 4744
Date:
August 10, 2011
Department:
Public Works
Attachments:
Vicinity Map
Attachment A
Resolution No. 4744
Budget Impact:
$0
Administrative Recommendation:
City Council adopt Reolution No. 4744.
Background Summary:
Resolution No. 4744 authorizes the Mayor to grant an easement to Puget Sound Energy, Inc. (PSE) for
the purpose of relocating existing PSE utilities to a City owned parcel for the South Division Street
Promenade Project. This will allow the deactivation of approximately 700 linear feet of existing PSE
utilities along South Division Street and within an alley.
Reviewed by Council Committees:
Finance, Public Works
Councilmember:Wagner Staff:Dowdy
Meeting Date:August 15, 2011 Item Number:DI.K
AUBURN * MORE THAN YOU IMAGINEDDI.K
DI.K
Gas Easement 11/1998
107043074/RW-079392
Page 1 of 3
RETURN ADDRESS:
Puget Sound Energy, Inc.
Attn: R/W Department (C. Biggs)
P.O. Box 97034 / EST-06W
Bellevue, WA 98009
EASEMENT
REFERENCE #:
GRANTOR: CITY OF AUBURN
GRANTEE: PUGET SOUND ENERGY, INC.
SHORT LEGAL: Portion of Tracts 2 through 10, River View Addition to Auburn
ASSESSOR’S PROPERTY TAX PARCEL: 733140-0135
For and in consideration of One Dollar ($1.00) and other valuable consideration in hand paid, CITY OF AUBURN
(“Grantor" herein), hereby conveys and warrants to PUGET SOUND ENERGY, INC., a Washington Corporation
("Grantee" herein), for the purposes hereinafter set forth, a nonexclusive perpetual easement over, under, along,
across, and through the following described real property ("Property" herein) in KING County, Washington:
SEE EXHIBIT “A” ATTACHED HERETO AND BY THIS REFERENCE MADE A PART HEREOF.
Except as may be otherwise set forth herein Grantee's rights shall be exercised upon that portion of the Property
("Easement Area" herein) described as follows:
An Easement Area 10 feet in width having 5 feet of such width on each side of a centerline described as follows:
THE CENTERLINE OF GRANTEE’S FACILITIES AS CONSTRUCTED, TO BE CONSTRUCTED,
EXTENDED OR RELOCATED WITHIN THE ABOVE DESCRIBED REAL PROPERTY.
1. Purpose. Grantee shall have the right to use the easement area to construct, operate, maintain, repair,
replace, improve, remove, enlarge one or more utility systems for purposes of transmission, distribution and sale of
gas. Such system may include, but are not limited to:
Underground facilities. Pipes, pipelines, mains, laterals, conduits, regulators and feeders
for gas; fiber optic cable and other lines, cables and facilities for communications; semi-buried or
ground-mounted facilities and pads, manholes, meters, fixtures, attachments and any and all other
facilities or appurtenances necessary or convenient to any or all of the foregoing.
Following the initial construction of all or a portion of its systems, Grantee may, from time to time, construct
such additional facilities as it may require for such systems. Grantee shall have the right of access to the Easement
Area over and across the Property to enable Grantee to exercise its rights hereunder. Grantee shall compensate
Grantor for any damage to the Property caused by the exercise of such right of access by Grantee.
2. Easement Area Clearing and Maintenance. Grantee shall have the right to cut, remove and dispose of
any and all brush, trees or other vegetation in the Easement Area. Grantee shall also have the right to control, on a
continuing basis and by any prudent and reasonable means, the establishment and growth of brush, trees or other
vegetation in the Easement Area.
3. Grantor's Use of Easement Area. Grantor reserves the right to use the Easement Area for any purpose
not inconsistent with the rights herein granted, provided, however, Grantor shall not construct or maintain any
buildings, structures or other objects on the Easement Area and Grantor shall do no blasting within 300 feet of
Grantee's facilities without Grantee's prior written consent.
4. Indemnity. Grantee agrees to indemnify Grantor from and against liability incurred by Grantor as a result
of Grantee’s negligence in the exercise of the rights herein granted to Grantee, but nothing herein shall require
Grantee to indemnify Grantor for that portion of any such liability attributable to the negligence of Grantor or the
negligence of others.
5. Abandonment. The rights herein granted shall continue until such time as Grantee ceases to use the
Easement Area for a period of five (5) successive years, in which event, this easement shall terminate and all rights
hereunder, and any improvements remaining in the Easement Area, shall revert to or otherwise become the property
of Grantor; provided, however, that no abandonment shall be deemed to have occurred by reason of Grantee’s failure
to initially install its systems on the Easement Area within any period of time from the date hereof.
6. Successors and Assigns. Grantee shall have the right to assign, apportion or otherwise transfer any or
all of its rights, benefits, privileges and interests arising in and under this easement. Without limiting the generality of
ATTACHMENT A
Resolution No. 4744
Attachment A
August 9, 2011
Page 1 of 2
DI.K
Gas Easement 11/1998
107043074/RW-079392
Page 2 of 3
the foregoing, the rights and obligations of the parties shall inure to the benefit of and be binding upon their respective
successors and assigns.
DATED this ________ day of ____________________________________, 2011.
GRANTOR:
CITY OF AUBURN, a Washington Municipal Corporation
BY: ___________________________________
ITS: ___________________________________
STATE OF WASHINGTON )
) SS
COUNTY OF )
On this _______ day of ______________________, 2011, before me, the undersigned, a Notary Public in and
for the State of Washington, duly commissioned and sworn, personally appeared
________________________________________________________, to me known to be the person(s) who signed
as ______________________________________________________, of CITY OF AUBURN, the municipal
corporation that executed the within and foregoing instrument, and acknowledged said instrument to be ________
free and voluntary act and deed and the free and voluntary act and deed of CITY OF AUBURN for the uses and
purposes therein mentioned; and on oath stated that ________ was authorized to execute the said instrument on
behalf of said CITY OF AUBURN.
IN WITNESS WHEREOF I have hereunto set my hand and official seal the day and year first above written.
_______________________________________
(Signature of Notary)
_______________________________________
(Print or stamp name of Notary)
NOTARY PUBLIC in and for the State of
Washington, residing at ___________________
My Appointment Expires: __________________
Notary seal, text and all notations must not be placed within 1” margins
Resolution No. 4744
Attachment A
August 9, 2011
Page 2 of 2
DI.K
EXHIBIT “A”
THAT PORTION OF TRACTS 2 THROUGH 8, RIVER VIEW ADDITION TO AUBURN, ACCORDING TO THE PLAT
THEREOF, RECORDED IN VOLUME 9 OF PLATS, PAGE(S) 90, RECORDS OF KING COUNTY, WASHINGTON,
LYING SOUTH OF THE NORTH 116 FEET THEREOF; LESS THAT PORTION FOR ALLEYS AND STREET;
TOGETHER WITH TRACT 9 OF SAID PLAT, LESS PORTIONS FOR ALLEY AND STREET; AND TOGETHER WITH
TRACT 10 OF SAID PLAT, LESS ALLEYS AND STREET; ALSO EXCEPT THAT PORTION OF SAID TRACTS 8
AND 10 LYING EAST OF THE WEST 543.06 FEET OF TRACT 10 AND TRACT 10 EXTENDED NORTHERLY.
SITUATE IN THE COUNTY OF KING, STATE OF WASHINGTON.
Resolution No. 4744
Attachment A
August 9, 2011
Page 3 of 3
DI.K
RESOLUTION NO 4744
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF AUBURN WASHINGTON AUTHORIZING THE
MAYOR TO GRANT AN EASEMENT TO PUGET SOUND
ENERGY FOR THE PURPOSE OF RELOCATING
UTILITIES FOR THE SOUTH DIVISION STREET
PROMENADEPROJECT CP1005
WHEREAS the City is committed to constructing project CP1005 South
Division Street Promenade Project hereinafter referred to as the Project and
WHEREAS Puget Sound Energy Inc has existing gas facilities located
in an alley in the vicinity of the Project which will have to be deactivated and
relocated to accommodate the Project and
1
WHEREAS Puget Sound Energy Inc requires an easement to construct
and maintain gas lines to serve existing customers through City owned
i property and
i
WHEREAS there is mutual benefit to the City and Puget Sound Energy
Inc in establishing the easement as existing gas lines can be deactivated to
accommodate construction of the Project and allows existing customers to
continue to be served
NOW THEREFORE THE CITY COUNCIL OF THE CITY OF AUBURN
KING COUNTY WASHINGTON HEREBY RESOLVES as follows
Section 1 The Mayor is authorized to grant to Puget Sound Energy
l Inc and record with the offices of the King County Recorder the easement in
Resolution No 4744
August 9 2011
Page 1 of 2
DI.K
substantially the same form as described in Attachment A attached hereto and
incorporated herein
Section 2 The Mayor is hereby authorized to implement such other
administrative procedures as may be necessary to carry out the directives of
this legislation
Section 3 This Resolution shall be in full force and effect upon
j passage and signatures hereon
Datedand Signed this day of 2011
CITY OF AUBURN
PETER B LEWIS
MAYOR
ATTEST
i Danielle E Daskam City Clerk
a
APP VEDA FOR
1
I
i
Daniel B Heid City Attorney
i
1
Resolution No 4744
August 9 2011
Page 2 of 2
DI.K
AGENDA BILL APPROVAL FORM
Agenda Subject:
Utility Billing Issue
Date:
August 10, 2011
Department:
Finance
Attachments:
Utility Billing Process
Budget Impact:
$0
Administrative Recommendation:
Background Summary:
See attached document.
Reviewed by Council Committees:
Public Works
Councilmember:Backus Staff:Coleman
Meeting Date:August 15, 2011 Item Number:DI.L
AUBURN * MORE THAN YOU IMAGINEDDI.L
DI.L
DI.L
DI.L
DI.L
DI.L
DI.L
DI.L
DI.L
DI.L
DI.L
AGENDA BILL APPROVAL FORM
Agenda Subject:
June 2011 Financial Report
Date:
August 9, 2011
Department:
Finance
Attachments:
Final June 2011 Financial Report
Budget Impact:
$0
Administrative Recommendation:
Background Summary:
The purpose of the monthly financial reports is to summarize for the City Council the general state of
financial affairs throughout the City and to highlight significant items or trends that the City Council
should be aware of. The following provides a high level summary of the City's financial performance.
Further detail can be found within the attached financial report.
The June 2011 status report highlights City revenues and expenditures and is based on financial data
available as of July 27, 2011. Sales tax reported in June is for business activities that occurred in April
2011.
General Fund:
The general fund accounts for all of the City's financial resources except those required by statute or to
be accounted for in another fund. The General Fund is the City's largest fund and is used to account for
the majority of City services.
As of the end of June, General Fund revenue collections totaled $26.1 million, and compares to year-to-
date budget of $25.1 million and were sufficient to meet expenses of $24.1 million. Total General Fund
revenues for the City at the end of June are $966.8K higher than budget due to relatively stronger than
anticipated collections in property and sales taxes, electric utility taxes and building permit fees.
The City's sales taxes totaled $7.3 million and are slightly higher than last year. Improvement in retail
activity was noted in all areas with the exception of services and construction which remain weak.
Consumer concerns over energy prices and high unemployment rate remain and are expected to
temporarily slow the pace of the economic recovery.
Expenditures for the General Fund were $2.8 million below budget at the end of June. This is primarily
due to the timing of payments for SCORE, debt service payments and under expenditures in
professional services.
EnterpriseFunds:
The City's eight enterprise funds account for operations with revenues primarily provided from user fees,
charges or contracts for services.
At the end of June the Water fund revenues are lower than average due to the loss of Covington as a
wholesale customer and a general decline in water sales. Sewer revenues are low compared to
expenses due to a one time adjustment in April to correct prior years' consumption reads and timing of
payments to Metro for sewer services. Metro bills the City for commercial accounts based on the
average prior period usage rates which were higher than current revenues. Storm fund revenues are on
target and are sufficient to meet expenses.
Although Golf Course revenues for the month have improved compared to June 2010; year to date
revenues are still below projections due to the current economic climate and lower than average
weather conditions that have impacted the number of rounds played during the winter and spring
months.
Internal Service Funds:
AUBURN * MORE THAN YOU IMAGINEDDI.M
Internal Service Funds provide services to other City departments and include functions such as
Insurance, Facilities, Information Services, and Equipment Rental.
At the end of the June, revenue from charges assessed to internal client departments was sufficient to
meet expenses. Year to date expenses for the insurance fund included payment of the annual insurance
premium and will be offset by allocations to various departments that will occur throughout the remainder
of the year.
Investment Portfolio:
At the end of June, the City's total value of cash and investments was $110.7 million and compares to
$113.9 million in May. The change was primarily due to the decrease in the Money Market fund to cover
current operations and capital expenses.
Reviewed by Council Committees:
Finance
Councilmember:Backus Staff:Coleman
Meeting Date:August 15, 2011 Item Number:DI.M
AUBURN * MORE THAN YOU IMAGINEDDI.M
Property Tax 12,022,340 6,229,700 6,564,742 6,607,510 335,042 5.4%
Sales Tax (1)14,295,000 7,065,000 7,348,935 7,175,203 283,935 4.0%
Sales Tax - Annexation Credit1,356,600 660,500 717,024 666,106 56,524 8.6%
Criminal Justice Sales Tax1,177,600 585,600 665,164 617,750 79,564 13.6%
Brokered Natural Gas Tax260,000 156,400 190,558 160,721 34,158 21.8%
City Utilities Tax 2,522,800 1,272,800 1,175,132 1,176,160 (97,668) -7.7%
Admissions Tax 350,000 155,600 129,756 152,063 (25,844) -16.6%
Electric Tax 2,850,000 1,533,200 1,678,394 1,586,935 145,194 9.5%
Natural Gas Tax 1,270,410 834,200 728,141 633,305 (106,059) -12.7%
Cable TV Franchise Fee 689,800 343,200 403,943 387,036 60,743 17.7%
Cable TV Franchise Fee - Capital75,000 37,000 31,983 - (5,017) -13.6%
Telephone Tax 1,972,900 979,700 1,020,467 1,048,429 40,767 4.2%
Garbage Tax (external)150,000 75,100 73,328 76,922 (1,772) -2.4%
Leasehold Excise Tax 45,000 28,700 20,254 19,858 (8,446) -29.4%
Gambling Excise Tax 326,500 183,200 119,339 178,662 (63,861) -34.9%
Business License Fees 200,000 86,600 107,957 40,418 21,357 24.7%
Building Permits 700,000 348,500 513,599 397,068 165,099 47.4%
Other Licenses & Permits229,000 118,800 163,709 184,837 44,909 37.8%
Intergovernmental (Grants, etc)4,031,055 1,895,130 1,921,936 1,987,902 26,806 1.4%
Charges for Services:
General Government Services64,600 34,500 42,166 50,184 7,666 22.2%
Public Safety 210,000 116,800 128,697 124,583 11,897 10.2%
Development Services Fees627,000 289,000 248,381 261,443 (40,619) -14.1%
Culture and Recreation877,500 520,100 471,339 507,167 (48,761) -9.4%
Fines and Forfeits 2,208,500 1,194,700 1,122,959 1,385,745 (71,741) -6.0%
Interests and Other Earnings110,000 63,100 39,829 77,032 (23,271) -36.9%
Rents, Leases and Concessions315,000 170,600 220,997 168,822 50,397 29.5%
Contributions and Donations17,900 7,900 25,163 31,576 17,263 218.5%
Other Miscellaneous 46,200 32,800 39,064 133,846 6,264 19.1%
Transfers In 1,079,468 78,500 78,439 17,000 (61) -0.1%
Insurance Recoveries- Capital & Operating25,000 12,500 84,855 24,266 72,355 578.8%
50,105,173 25,109,430 26,076,251 25,878,550 966,821 3.9%
Council & Mayor 848,420 437,620 380,126 333,574 57,494 13.1%
Municipal Court & Probation3,269,460 1,574,160 1,466,655 1,277,918 107,505 6.8%
Human Resources 810,660 403,260 390,451 337,018 12,809 3.2%
Finance 1,147,630 588,630 609,971 550,202 (21,341) -3.6%
City Attorney 1,640,480 886,380 805,666 844,338 80,714 9.1%
Planning 3,779,190 1,951,000 1,796,946 1,602,799 154,054 7.9%
Community & Human Services1,088,430 515,630 469,469 430,275 46,161 9.0%
Jail - SCORE 6,087,470 2,906,770 2,463,790 - 442,980 15.2%
Police 19,767,290 9,609,000 8,747,972 10,601,680 861,028 9.0%
Engineering 2,380,410 1,169,810 1,091,559 1,206,889 78,251 6.7%
Parks and Recreation 7,307,740 3,627,740 3,409,744 3,226,066 217,996 6.0%
Streets 3,165,960 1,569,060 1,246,520 1,311,258 322,540 20.6%
Non-Departmental 4,601,620 1,698,200 1,265,904 2,013,055 432,296 25.5%
55,894,760 26,937,260 24,144,774 23,735,071 2,792,486 10.4%
(1) The anticipated Streamlined Sales Tax for 2011 is $1,965,470. The year to date actual sales tax amount is adjusted
to include $995,195 SST Mitigation the City received from the State for the 1st and 2nd quarter of 2011.
This financial overview reflects the City’s overall financial position for the fiscal year through June
30, 2011. The report represents financial data available as of July 27, 2011. The budgeted year
to date revenues and operating expenses are primarily based on the collection/disbursement
average for the same period of the two prior years. The table on this page summarizes the
General Fund revenues and expenditures.
1
DI.M
At the end of June, General Fund revenues totaled $26 million and is slightly higher compared to
the same period of 2010. General Fund revenue highlights include:
- Property taxes totaled $6.6 million and reflect the first half 2011 property tax payments
and are close to the level collected for June of last year.
- Sales taxes totaled $7.3 million, are slightly higher compared to collections for the same
period last year. Review of sales tax activity by sector show services and construction
continues to remain weak, consistent with regional and national economic trends.
However in July sales tax trends showed improvements is all sectors.
- Developmental service fees, culture and recreational charges for services and fines and
penalties, primarily from photo enforcement showed declines over the previous year.
General Fund expenses at the end of June totaled $24.1 million compared to $23.7 million for
same period 2010. When compared to budget, General Fund expenses were 10.4% below
expectations highlights as follows:
- Timing of intergovernmental payments for SCORE accounted for the majority of the
variance against budget. Currently there is over $154K in expenses for May and $145.5K
for June that will be posted in August. It is anticipated this line item will be more in line
with budget by the 3rd quarter.
- Police expenditures are low compared to budget due to timing of Valley Communications
dispatch and photo enforcement billings.
- Streets expenditures were below budget due to pavement marking maintenance expense
that is typically spent later in the year.
- Non departmental was below budget primarily due to unspent budget for retirement
benefits, debt service payments, SCORE start up transition costs and transfers out that are
anticipated to be in later periods.
The combined total of property tax, sales/use tax, utility tax, gambling, and admissions tax
provide 80% of all resources supporting general governmental activities. The following section
provides detail information on property and sales taxes.
Year to date collection at the end of June is $6.6 million, reflecting the majority of the first half
2011 property tax payments, and is slightly higher than targeted revenues. The majority of
property tax revenues are collected during the months of April and October, coinciding with the
due date for County property tax billings.
$0.0
$2.0
$4.0
$6.0
$8.0
$10.0
$12.0
$14.0
JanFebMarAprMayJunJulAugSepOctNovDec
2011 budget
2011 actual to date
2010 actual
2
DI.M
Year to date sales tax revenue totaled $7.3 million, including Streamlined Sales Tax Mitigation of
$995,195 received for through the 2nd quarter and compares to a year-to-date budget of $7.1
million. Total estimated Streamlined Sales Tax Mitigation for 2011 is $1,965,470 but the actual
amount the City will receive from the State is reduced by taxes received from companies that
have voluntarily complied with the new destination based sales tax.
Review of sales tax returns by SIC sector indicate continued improvement in nearly all sectors of
the local economy, reflecting the broader economic conditions of the region and nation.
Continued weakness was noted in the services and construction sectors. Concerns over
unemployment and housing prices remain and will affect the pace of the economic recovery in
the short term.
$0.0
$2.0
$4.0
$6.0
$8.0
$10.0
$12.0
$14.0
$16.0
JanFebMarAprMayJunJulAugSepOctNovDec
2011 budget
2011 actual to date
2010 actual
*Includes Sales Tax Mitigation prorated monthly.
3
DI.M
The following table breaks out the City’s base sales tax excluding Criminal Justice, Annexation
Credit and Streamlined Sales Tax Mitigation by major business sectors.
New Construction586,771 570,698 (16,073) -2.7%
Manufacturing188,150 300,881 112,731 59.9%
Transportation & Warehousing15,350 50,451 35,101 228.7%
Wholesale Trade548,317 648,159 99,842 18.2%
Automotive1,207,749 1,343,523 135,774 11.2%
Retail Trade1,791,204 1,940,266 149,062 8.3%
Services1,466,670 1,392,963 (73,707) -5.0%
Miscellaneous84,485 134,788 50,303 59.5%
YTD Total5,888,696 6,381,729 493,033 8.4%
This revenue source consists of City inter-fund utility taxes (Water, Sewer, Storm and Solid Waste)
and external utility taxes (Electric, Natural gas, Telephone and Solid Waste). Total year to date
utility tax revenue is in line with expectations, totaling $4.7 million or 3.4% more than 2010,
due primarily to higher revenues from the electric and telephone utility taxes which have offset
lower than anticipated revenues from City inter-fund, natural gas and solid waste utility taxes.
$0.0
$1.0
$2.0
$3.0
$4.0
$5.0
$6.0
$7.0
$8.0
$9.0
$10.0
JanFebMarAprMayJunJulAugSepOctNovDec
2011 budget
2011 actual to date
2010 actual
4
DI.M
The following table presents utility tax collections by source:
City Interfund Utility Taxes1,176,160 1,272,800 1,175,132 (1,028) -0.1%(97,668) -7.7%
Electric 1,586,935 1,533,200 1,678,394 91,459 5.8%145,194 9.5%
Natural Gas633,305 834,200 728,141 94,836 15.0%(106,059) -12.7%
Telephone1,048,429 979,700 1,020,467 (27,963) -2.7%40,767 4.2%
Solid Waste76,922 75,100 73,328 (3,594) -4.7%(1,772) -2.4%
YTD Total4,521,751 4,695,000 4,675,462 153,710 3.4%(19,538) -0.4%
Annual Total8,591,258 8,766,110
Cable TV Franchise Fees are received quarterly and are shown on the table below. Year to date
revenues total $403,943 and are 4.4% greater than 2010 for the same period and 17.7% greater
than the 2011 year to date budget of $343,200.
$0
$100
$200
$300
$400
$500
$600
$700
$800
$900
1st Quarter2nd Quarter3rd Quarter4th Quarter
2011 budget
2011 actual to date
2010 actual
This revenue source is comprised of business licenses, building permits, plumbing, electric and
other licenses and permit fees. At the end of June, the City has collected 69.6% of the annual
projected revenue from licenses and permits. Building permit fees and Business licenses make up
80% of the annual budgeted revenue in this category.
5
DI.M
Total building permit revenues at the end of June were $513,599; this was $165.1K or 47.4%
more than budgeted year to date revenues in 2011. The increase in June is primarily from
commercial and retail building alterations and construction.
$0
$100
$200
$300
$400
$500
$600
$700
$800
$900
JanFebMarAprMayJunJulAugSepOctNovDec
2011 budget
2011 actual to date
2010 actual
Business License revenues at the end of June were $67.5K more than 2010 and $21.4K or 24.7%
more than the 2011 year to date budget. Revenues are higher compared to 2010 for the same
period due to the change in timing of payments. In prior years, payments received mid year
were for a 12 month period. In contrast, starting July 2010, these payments were only for the
last 6 months of the year. Business license fees were billed again in December to cover a full year
in 2011.
$0
$50
$100
$150
$200
$250
JanFebMarAprMayJunJulAugSepOctNovDec
2011 budget
2011 actual to date
2010 actual
6
DI.M
Revenues in this category include Grants (Direct & Indirect Federal, State and Local); State shared
revenues and compact revenue from the Muckleshoot Indian Tribe. At the end of June
intergovernmental revenues were 3.3% less than 2010 and 1.4% more than budget mainly due
to the timing of grant reimbursements.
Federal Grants190,354 177,600 125,491 -34.1%-29.3%
State Grants52,824 5,000 46,461 -12.0%829.2%
Interlocal Grants96,758 50,600 3,151 -96.7%-93.8%
State Shared Revenue1,279,736 1,310,830 1,349,223 5.4%2.9%
Muckleshoot Casino Emerg.368,231 351,100 385,731 4.8%9.9%
Intergovernmental Service- - 11,880 N/AN/A
YTD Total1,987,902 1,895,130 1,921,936 -3.3%1.4%
Annual Total 4,089,803 4,031,055
YTD %49%47%48%
Total state shared revenues are $69.5K greater than the same period 2010 due to the new
revenue source for Criminal Justice-High crime. Based on crime statistics, starting July 2010 the
City began receiving this revenue source which partially offset a decrease in revenues from
Criminal Justice –Population. At the end of June, total state shared revenues are in line with the
budget, exceeding budgeted projections by 2.9%.
Trial Court Improvements11,360 14,100 11,234 (126) -1.1%(2,866) -20.33%
Court Interpreter Program- 3,300 6,643 6,643 N/A3,343 101.30%
Motor Vehicle Fuel Tax694,162 690,000 707,052 12,890 1.9%17,052 2.5%
Criminal Justice -High Crime- 74,300 75,325 75,325 N/A1,025 1.38%
Criminal Justice -Population34,040 9,400 7,690 (26,350) -77.4%(1,710) -18.2%
Criminal Justice -Spec. Prog.28,009 27,100 29,045 1,036 3.7%1,945 7.2%
State DUI6,288 2,000 7,931 1,643 26.1%5,931 296.6%
Fire Insurance Premium Tax63,545 65,000 66,116 2,572 4.0%1,116 1.72%
Liquor Excise Tax167,432 172,400 169,003 1,571 0.9%(3,397) -2.0%
Liquor Profits274,901 253,230 269,184 (5,716) -2.1%15,954 6.30%
YTD Total1,279,736 1,310,830 1,349,223 69,487 5.4%38,393 2.9%
Annual Total2,594,749 2,624,945
7
DI.M
This revenue source consists of general governmental services, public safety, development service
fees and cultural & recreation fees. Development services and culture & recreation revenues make
up approximately 85% of the $1.78 million annual budget for this category and are presented
following the Charges for Service table below. At the end of June, revenue from charges for
services totaled $890.6K, and was 7.3% below budget, due to lower than anticipated
development services charges and culture and recreation charges.
General government services include passport services, administrative fees, court duplicating costs
and sale of maps & publications. This income category is low compared to 2010 primarily due to
a decrease in court related administrative fees and passport services revenue.
Public Safety consists of law enforcement services, probation and prisoner lodging fees; overall
this revenue source is $11.9K or 10.2% more than budget at the end of June due to increased
receipts from probation fees.
General Government50,184 34,500 42,166 (8,018) -15.98%7,666 22.22%
Public Safety124,583 116,800 128,697 4,115 3.3%11,897 10.2%
Development Services261,443 289,000 248,381 (13,062) -5.0%(40,619) -14.1%
Culture & Recreation507,167 520,100 471,339 (35,828) -7.1%(48,761) -9.4%
YTD Total943,377 960,400 890,584 (52,793) -5.6%(69,816) -7.3%
Annual Total1,861,204 1,779,100
Development services include engineering fees, zoning & subdivision fees and plan check fees. At
the end of June, revenues totaled $248.4K and are 5.0% less than the same period in 2010.
Total development service revenue is less than the budget for the year by $40.6K or 14.1%
primarily due to lower than anticipated engineering and zoning & subdivision fees.
$0
$100
$200
$300
$400
$500
$600
$700
$800
JanFebMarAprMayJunJulAugSepOctNovDec
2011 budget
2011 actual to date
2010 actual
8
DI.M
Culture & Recreation revenues consist of theater ticket sales, recreational classes, arts commission
and senior citizen program fees. Total revenue at the end of June shows a decrease of $35.8K
from 2010 and $48.8K less than 2011 annual budget primarily due to lower recreational class
revenue from adult health & fitness classes, adult softball program, youth camp and sports
programs.
$0
$100
$200
$300
$400
$500
$600
$700
$800
$900
$1,000
JanFebMarAprMayJunJulAugSepOctNovDec
2011 budget
2011 actual to date
2010 actual
This revenue category includes traffic and parking infraction penalties, criminal (traffic, non traffic
and costs) false alarm and shopping cart fines. Year to date, this revenue source totaled $1.1M or
$71.7K or 6.0% lower than the projected budget. The overall decrease in June is primarily due
to lower photo enforcement revenues. Revenue from the City’s photo enforcement program
makes up nearly half of total revenues from this category.
$0.0
$0.5
$1.0
$1.5
$2.0
$2.5
$3.0
JanFebMarAprMayJunJulAugSepOctNovDec
2011 budget
2011 actual to date
2010 actual
9
DI.M
Civil Penalties12,458 7,600 10,197 (2,261) -18.2%2,597 34.2%
Civil Infraction Penalties417,561 299,400 360,765 (56,797) -13.6%61,365 20.5%
Red Light Photo Enforcement694,128 660,600 508,385 (185,743) -26.8%(152,215) -23.0%
Parking Infractions97,981 85,300 92,033 (5,947) -6.1%6,733 7.9%
Criminal Traffic Misdemeanor53,381 60,600 42,877 (10,504) -19.7%(17,723) -29.2%
Criminal Non-Traffic Fines63,257 52,400 48,305 (14,952) -23.6%(4,095) -7.8%
Criminal Costs6,312 6,800 7,982 1,670 26.5%1,182 17.4%
Non-Court Fines & Penalties40,666 22,000 52,415 11,748 28.9%30,415 138.2%
YTD Total1,385,745 1,194,700 1,122,959 (262,786) -19.0%(71,741) -6.0%
Annual Total2,472,411 2,208,500
$0.0
$0.2
$0.4
$0.6
$0.8
$1.0
$1.2
$1.4
JanFebMarAprMayJunJulAugSepOctNovDec
2011 budget
2011 actual to date
2010 actual
This revenue source is comprised of interest and other investment earnings, rents, leases &
concessions, contributions & donations and other miscellaneous income. The 2011 budget for this
revenue category is $489,100 and interest & investment and rentals & leases make up 87% of the
annual budget. Decreased interest revenue reflects impact of timing of investment activity and
the decline in the financial markets; the Local Government Investment Pool interest has decreased
from 0.28% in January 2010 to 0.16% in June 2011.
10
DI.M
The increase in rentals & leases compared to 2010 revenue and 2011 year to date budget is
primarily due to revenue from park facility rental deposits. Other miscellaneous revenue is
budgeted conservatively and year to date 2010 receipts are higher than 2011 for the same period
because of a $95.7K reimbursement from the Crisis Clinic in March 2010.
Interest & Investments77,032 63,100 39,829 (37,203) -48.3%(23,271) -36.9%
Rents & Leases168,822 170,600 220,997 52,175 30.9%50,397 29.5%
Contributions & Donations31,576 7,900 25,163 (6,413) -20.3%17,263 218.5%
Other Miscellaneous Revenue133,846 32,800 39,064 (94,782) -70.8%6,264 19.1%
YTD Total411,277 274,400 325,053 (86,223) -21.0%50,653 18.5%
Annual Total899,378 489,100
The Real Estate Excise Tax (REET) revenue is received into the Capital Improvement Projects
Fund and is used for governmental capital projects. Total revenue at the end of June is
$674.8K or 7.7% more than 2010 and $133.4K or 24.6% more than budget. This sharp increase
in REET revenue in March is primarily due to a large commercial property transaction. Recent
months revenues have been modest and reflect the slow recovery in the residential and
commercial markets.
$0.0
$0.2
$0.4
$0.6
$0.8
$1.0
$1.2
$1.4
JanFebMarAprMayJunJulAugSepOctNovDec
2011 budget
2011 actual to date
2010 actual
11
DI.M
The table below provides an analysis of all City Enterprise funds and shows the year to date
revenues and expenditures for each enterprise fund.
WaterSewerStormSolid WasteAirportCemeteryGolf
OPERATING REVENUES
Charges for services3,902,536 8,061,895 3,399,348 4,497,563 13,005 385,388 467,065
Rents, Leases, Concessions & Other- - - - 312,279 684 100,250
TOTAL OPERATING REVENUES3,902,536 8,061,895 3,399,348 4,497,563 325,284 386,072 567,315
OPERATING EXPENSES:
Administration 1,170,787 952,655 1,319,123 369,886 294,890 139,558 117,734
Operations & Maintenance1,935,315 7,657,965 1,264,776 3,761,182 78 349,025 558,854
Depreciation & Amortization1,043,766 811,779 647,948 9,410 203,553 29,154 163,119
TOTAL OPERATING EXPENSES4,149,868 9,422,399 3,231,847 4,140,478 498,521 517,737 839,707
OPERATING INCOME (LOSS)(247,332) (1,360,504) 167,502 357,085 (173,237) (131,665) (272,392)
NON-OPERATING REVENUES & EXPENSES
Interest Revenue 23,832 28,202 39,819 385 1,075 99 107
Other Non Operating Revenue 93,360 67,422 30,078 7,759 2,708 30 -
Other Non Operating Expense(324,589) (152,781) (109,434) - (27,238) (11,134) (94,139)
TOTAL NON-OPERATING REVENUES (EXPENSES)(207,398) (57,158) (39,537) 8,143 (23,455) (11,005) (94,032)
(454,730) (1,417,662) 127,964 365,228 (196,691) (142,670) (366,423)
Contributions 159,184 142,890 345,668 - - - -
Transfers In 31,300 20,361
Transfers Out (50,000) (50,000) (96,000) - - - -
TOTAL CONTRIBUTIONS & TRANSFERS109,184 92,890 249,668 - - 31,300 20,361
CHANGE IN FUND BALANCE(345,546) (1,324,773) 377,632 365,228 (196,691) (111,370) (346,063)
BEGINNING FUND BALANCE, January 1, 201159,674,990 67,629,064 40,956,334 923,810 9,705,318 865,780 5,210,529
ENDING FUND BALANCE, June 30, 201159,329,444 66,304,291 41,333,966 1,289,038 9,508,627 754,410 4,864,466
INCOME (LOSS) BEFORE CONTRIBUTIONS &
TRANSFERS
12
DI.M
The following table presents the Enterprise funds working capital statements. Working capital is
generally defined as the difference between current assets and current liabilities.
WaterSewerStormSolid WasteAirportCemeteryGolf
OPERATING REVENUES
Charges for services3,902,536 8,061,895 3,399,348 4,497,563 13,005 385,388 467,065
Rents, Leases, Concessions & Other- - - - 312,279 684 100,250
TOTAL OPERATING REVENUES3,902,536 8,061,895 3,399,348 4,497,563 325,284 386,072 567,315
OPERATING EXPENSES:
Salaries & Wages 1,011,858 700,576 888,883 206,615 9,505 235,075 268,849
Benefits 405,909 281,612 362,727 81,776 2,430 100,673 121,226
Supplies 90,218 26,611 24,136 19,805 - 94,065 131,293
Other Service Charges1,072,060 857,750 631,033 3,658,799 283,032 24,114 66,919
Intergovernmental Services- 6,349,243 9,843 70,576 - - -
Interfund Operating Rentals/Supplies526,057 394,829 667,277 93,498 - 34,656 88,302
Depreciation & Amortization1,043,766 811,779 647,948 9,410 203,553 29,154 163,119
TOTAL OPERATING EXPENSES4,149,868 9,422,399 3,231,847 4,140,478 498,521 517,737 839,707
OPERATING INCOME (LOSS)(247,332) (1,360,504) 167,502 357,085 (173,237) (131,665) (272,392)
NON-OPERATING REVENUES & EXPENSES
Interest Revenue 23,832 28,202 39,819 385 1,075 99 107
Other Non Operating Revenue 93,360 67,422 30,078 7,759 500 30 124
Other Non Operating Expense(324,589) (152,781) (109,434) - (27,238) (11,134) (94,139)
TOTAL NON-OPERATING REVENUES (EXPENSES)(207,398) (57,158) (39,537) 8,143 (25,662) (11,005) (93,908)
Plus Items Not Effecting Working Capital
Depreciation 1,043,766 811,779 647,948 9,410 203,553 29,154 163,119
589,036 (605,883) 775,912 374,638 4,654 (113,516) (203,181)
Increase in Contributions -System Development159,184 130,934 336,023 - - - -
Increase in Contributions -Area Assessments- 11,956 9,644 - - - -
Increase in Contributions -FAA- - - - 2,208
Operating Transfers In - - - - - 31,300 20,361
Increase in Restricted Net Assets 7,214 - - - (119) -
Proceeds of Debt Activity - - - - - - -
Increase in Deferred Credits- - - - 7,369 - -
TOTAL RESOURCES OTHER THAN OPERATIONS166,398 142,890 345,668 - 9,457 31,300 20,361
Net Change in Restricted Net Assets48,988 386 11,717 - 862 - (18,433)
Increase in Fixed Assets - Salaries113,114 43,825 49,286 - - - -
Increase in Fixed Assets - Benefits42,212 15,313 19,060 - - - -
Increase in Fixed Assets - Site Improvements53,737 - - - - - -
Increase in Fixed Assets - Equipment22,694 - - - - 10,527 -
Increase in Fixed Assets - Construction1,725,150 412,741 175,620 - 89,354 52,351 -
Operating Transfers Out50,000 50,000 96,000 - - - -
Debt Service Principal435,568 288,262 - - - - -
TOTAL USES OTHER THAN OPERATIONS2,491,463 810,526 351,684 - 90,216 62,878 (18,433)
NET CHANGE IN WORKING CAPITAL(1,736,029) (1,273,520) 769,896 374,638 (76,104) (145,094) (164,387)
BEGINNING WORING CAPITAL, January 1, 201121,606,067 16,021,979 9,795,538 775,690 969,009 124,129 3,752
ENDING WORKING CAPITAL, June 30, 201119,870,039 14,748,459 10,565,434 1,150,328 892,905 (20,965) (160,635)
NET CHANGE IN WORKING CAPITAL(1,736,029) (1,273,520) 769,896 374,638 (76,104) (145,094) (164,387)
NET WORKING CAPITAL FROM OPERATIONS
13
DI.M
The Water utility incurred an operating loss at the end of June, reflecting a decline in water sales.
Water sales totaled $3.9 million compared to $4.3 million for the same period last year. This
decline is due to the loss of Covington as a wholesale water customer and a general decrease in
water usage among other City customer classes during the first quarter of the year.
As shown in the following chart, water sales and consumption in 2011 is trending below prior
year levels.1 Despite rates increase of 7% effective January 1, 2011, the decline in water
consumption more than offset the increase in rates. While water sales are expected to increase as
the weather warms, overall sales for 2011 will likely remain below 2010 levels for the remainder
of the year. Finance plans to prepare an updated financial analysis of the Water utility and rate
revenue sufficiency by summer or early fall.
Solid Waste operating expenses are low due to timing of invoices form Waste Management.
June billing of $656,010 was posted in July.
Golf Course operating revenues totaled $567.3K at the end of June 2011 and compares to
$623.4K for the same period 2010, due to a decline in the level of golfing activity (as a result of
the current economic conditions) coupled with below average weather conditions. Year to date
the Golf Course has experienced lower rounds played as it has rained 56 of the 78 weekend days
throughout this period. However, during the month of June, the number of rounds played
increased by 1,275 in comparison to June 2010 due to improved weather conditions. While
increasing revenues are anticipated to continue during the summer months as playing conditions
become more favorable, operating losses at the Golf Course are expected to continue for the
remainder of 2011.
$0
$50
$100
$150
$200
$250
$300
JanFebMarAprMayJunJulAugSepOctNovDec
2011 actual to date
2010 actual
15
DI.M
The table below provides an analysis of all City Internal Service funds and shows the year to date
revenues and expenditures for each fund.
InformationEquipment
InsuranceFacilities ServicesRental
OPERATING REVENUES:
Interfund Charges for services - 1,941,648 2,079,714 1,425,241
Rents, Leases, Concessions & Other - 28,670 12,144 -
TOTAL OPERATING REVENUES - 1,970,318 2,091,858 1,425,241
OPERATING EXPENSES:
Administration 626,667 - 123,300 337,753
Operations & Maintenance - 989,969 1,752,432 621,351
Depreciation & Amortization - - 232,206 443,972
TOTAL OPERATING EXPENSES 626,667 989,969 2,107,939 1,403,076
OPERATING INCOME (LOSS)(626,667) 980,349 (16,081) 22,166
NON-OPERATING REVENUES & EXPENSES
Interest Revenue 1,397 1,099 3,796 5,242
Other Non Operating Revenue - 32,439 - 10,386
Other Non Operating Expense - - - -
TOTAL NON-OPERATING REVENUES (EXPENSES)1,397 33,538 3,796 15,628
INCOME (LOSS) BEFORE CONTRIBUTIONS & TRANSFERS(625,269) 1,013,888 (12,285) 37,793
Contributions - - -
Transfers In
Transfers Out - (375,000) (7,000)
TOTAL CONTRIBUTIONS & TRANSFERS- (375,000) - (7,000)
CHANGE IN FUND BALANCE (625,269) 638,888 (12,285) 30,793
BEGINNING FUND BALANCE, January 1, 20112,366,832 661,686 4,918,922 10,611,968
ENDING FUND BALANCE, June 30, 20111,741,563 1,300,574 4,906,637 10,642,761
16
DI.M
The working capital statements for the Internal Service funds are presented on the table below.
InformationEquipment
InsuranceFacilities ServicesRental
OPERATING REVENUES:
Interfund Charges for services - 1,943,497 2,079,714 318,799
Rents, Leases, Concessions & Other - 26,821 12,144 1,106,442
TOTAL OPERATING REVENUES - 1,970,318 2,091,858 1,425,241
OPERATING EXPENSES:
Salaries & Wages - 324,340 621,049 169,448
Benefits 92,926 129,623 215,754 67,172
Supplies - 43,619 79,019 413,373
Other Service Charges 533,741 447,188 800,010 192,152
Interfund Operating Rentals/Supplies - 45,198 159,900 116,959
Depreciation & Amortization - - 232,206 443,972
TOTAL OPERATING EXPENSES 626,667 989,969 2,107,939 1,403,076
OPERATING INCOME (LOSS)(626,667) 980,349 (16,081) 22,166
NON-OPERATING REVENUES & EXPENSES
Interest Revenue 1,397 1,099 3,796 5,242
Other Non Operating Revenue - 22,023 - 10,386
Other Non Operating Expense - - - -
TOTAL NON-OPERATING REVENUES (EXPENSES)1,397 23,122 3,796 15,628
Plus Items Not Effecting Working Capital
Depreciation - - 232,206 443,972
(625,269) 1,003,471 219,922 481,765
Increase in Contributions -Other Government- 10,417 - -
Transfers In - - -
TOTAL RESOURCES OTHER THAN OPERATIONS- 10,417 - -
Net Change in Restricted Net Assets - 1,200 - (4,002)
Increase in Fixed Assets - Equipment - - 32,333 45,968
Increase in Fixed Assets - Construction- - 46,062 5,072
Operating Transfers Out - 375,000 - 7,000
TOTAL USES OTHER THAN OPERATIONS- 376,200 78,395 54,037
NET CHANGE IN WORKING CAPITAL(625,269) 637,688 141,527 427,728
BEGINNING WORING CAPITAL, January 1, 20112,366,832 714,944 3,949,793 5,826,195
ENDING WORKING CAPITAL, June 30, 20111,741,563 1,352,632 4,091,320 6,253,923
NET CHANGE IN WORKING CAPITAL(625,269) 637,688 141,527 427,728
NET WORKING CAPITAL FROM OPERATIONS
The Insurance Fund expenses include $531,381 balance of the annual insurance payment. This
amount will be decreasing throughout the year as the expense is being allocated to various
departments and funds on a monthly journal entry.
The Facilities Fund revenues of $1,970,318 cover expenses totaling 1,364,969 that include
$375,000 in transfers out for debt service related to the annex building. Expenses are low
compared to budget due to professional services, utilities and repairs and maintenance that are
anticipated to be spent later in the year.
Equipment rental fund balance of $10,642,761 includes $4.4 M in fixed assets net of depreciation
which primarily consists of the City’s fleet vehicles.
17
DI.M
This report is prepared by the Finance Department. Additional financial information can also be
viewed at our website: http://www.auburnwa.gov/. For any questions about the report please
contact us at mchaw@auburnwa.gov or scoleman@auburnwa.gov.
18
DI.M
SA LES TA X SUM M A RY
JUNE 2 0 1 1 SA LES TA X DISTRIBUTIONS (FOR A PRIL 2 0 1 1 RETA IL A CTIVITY)
1 0 T ot al 1 0 YTD 1 1 Y TD YT D 1 0 To t al 1 0 YT D 1 1 Y TD Y TD
NA ICS CONSTRU CTIO N (N OV -OCT)(NO V -A PR)(N OV -A PR)% D if f N A ICS A U TO M O TIV E (N OV -OCT )(NOV -A PR)(N OV -A PR)% Dif f
236 Construction of Buildings 607,355 266,957 238,722 -10.6%441 Motor Vehicle and Parts Dealer2,346,944 1,108,022 1,235,812 11.5%
237 Heavy and Civil Construction 121,822 63,656 38,199 -40.0%447 Gasoline Stations 210,961 99,727 107,710 8.0%
238 Specialty Trade Contractors 594,645 256,159 293,778 14.7%TO TA L A UT OM OTIV E 2 ,5 5 7 ,9 0 5$ 1 ,2 0 7 ,7 4 9$ 1 ,3 4 3 ,5 2 3$ 1 1 .2 %
TOTA L CON STRU CTIO N 1 ,3 2 3 ,8 2 2$ 5 8 6 ,7 7 1$ 5 7 0 ,6 9 8$ -2 .7 %Ov erall Ch an ge f ro m Prev iou s Year 1 3 5 ,7 7 3$
Ov erall Chang e f rom Prev io u s Year (1 6 ,0 7 3 )$
1 0 To t al 1 0 YT D 1 1 Y TD Y TD
1 0 T ot al 1 0 YTD 1 1 Y TD YT D N A ICS RET A IL T RA DE (N OV -OCT )(NOV -A PR)(N OV -A PR)% Dif f
NA ICS M A NUFA CTU RING (N OV -OCT)(NO V -A PR)(N OV -A PR)% D if f 442 Furniture and Home Furnishings193,852 100,596 107,715 7.1%
311 Food Manufacturing 2,062 1,207 1,278 5.9%443 Electronics and Appliances 120,703 62,472 71,809 14.9%
312 Beverage and Tobacco Products 3,610 1,693 1,787 5.5%444 Building Material and Garden 389,137 179,068 167,062 -6.7%
313 Textile Mills 121 44 336 663.2%445 Food and Beverage Stores 351,329 168,055 161,006 -4.2%
314 Textile Product Mills 1,682 651 1,020 56.7%446 Health and Personal Care Store143,820 73,601 76,433 3.8%
315 Apparel Manufacturing 2,202 688 2,385 246.7%448 Clothing and Accessories 730,903 369,961 392,982 6.2%
316 Leather and Allied Products 45 26 144 464.5%451 Sporting Goods, Hobby, Books116,615 64,340 68,497 6.5%
321 Wood Product Manufacturing 30,078 18,442 11,487 -37.7%452 General Merchandise Stores 801,501 416,261 532,338 27.9%
322 Paper Manufacturing 10,842 5,514 8,475 53.7%453 Miscellaneous Store Retailers 504,303 245,868 240,090 -2.3%
323 Printing and Related Support 43,243 21,428 20,950 -2.2%454 Nonstore Retailers 234,807 110,982 122,334 10.2%
324 Petroleum and Coal Products 3,320 1,322 3,670 177.7%TO TA L RET A IL TRA DE 3 ,5 8 6 ,9 7 0$ 1 ,7 9 1 ,2 0 4$ 1 ,9 4 0 ,2 6 6$ 8 .3 %
325 Chemical Manufacturing 8,684 3,222 3,541 9.9%Ov erall Ch an ge f ro m Prev iou s Year 1 4 9 ,0 6 2$
326 Plastics and Rubber Products 9,254 4,986 5,046 1.2%
327 Nonmetallic Mineral Products 19,031 6,979 5,786 -17.1%
331 Primary Metal Manufacturing 189 67 149 123.5%1 0 To t al 1 0 YT D 1 1 Y TD Y TD
332 Fabricated Metal Product Manuf 17,110 8,794 10,329 17.5%N A ICS SERV ICES (N OV -OCT )(NOV -A PR)(N OV -A PR)% Dif f
333 Machinery Manufacturing 13,445 6,885 5,885 -14.5%51*Information (see footnote)638,645 328,109 202,280 -38.3%
334 Computer and Electronic Produc 12,773 4,875 9,741 99.8%52*Finance and Insurance 68,357 35,982 33,548 -6.8%
335 Electric Equipment, Appliances 192 69 118 70.2%53*Real Estate, Rental, Leasing 288,013 137,638 141,793 3.0%
336 Transportation Equipment Man 186,247 79,900 189,450 137.1%541 Professional, Scientific, Tech 188,696 99,068 94,936 -4.2%
337 Furniture and Related Products 12,784 5,977 5,606 -6.2%551 Company Management 165 88 107 21.9%
339 Miscellaneous Manufacturing 27,899 15,382 13,699 -10.9%56*Admin. Supp., Remed Svcs 234,384 100,720 151,794 50.7%
TOTA L M A N UFA CT URIN G 4 0 4 ,8 1 3$ 1 8 8 ,1 5 0$ 3 0 0 ,8 8 1$ 5 9 .9 %611 Educational Services 55,877 26,682 26,665 -0.1%
Ov erall Chang e f rom Prev io u s Year 1 1 2 ,7 3 1$ 62*Health Care Social Assistannce 37,475 21,658 15,974 -26.2%
71*Arts and Entertainment 153,918 88,312 90,361 2.3%
72*Accomodation and Food Svcs 806,733 390,528 392,940 0.6%
1 0 T ot al 1 0 YTD 1 1 Y TD YT D 81*Other Services 385,105 193,702 195,947 1.2%
NA ICS TRA NSPORTA T ION A ND W A REHO USIN G (N OV -OCT)(NO V -A PR)(N OV -A PR)% D if f 92*Public Administration 109,678 44,181 46,618 5.5%
481 Air Transportation - - 24 N/ATO TA L SERV ICES 2 ,9 6 7 ,0 4 6$ 1 ,4 6 6 ,6 7 0$ 1 ,3 9 2 ,9 6 3$ -5 .0 %
482 Rail Transportation 4,500 3,467 7,228 108.5%Ov erall Ch an ge f ro m Prev iou s Year (7 3 ,7 0 7 )$
484 Truck Transportation 7,660 3,450 32,119 831.0%
485 Transit and Ground Passengers 57 53 45 -14.5%
488 Transportation Support 13,207 6,202 8,573 38.2%1 0 To t al 1 0 YT D 1 1 Y TD Y TD
491 Postal Service 194 102 104 2.7%N A ICS M ISCELLA NEOU S (N OV -OCT )(NOV -A PR)(N OV -A PR)% Dif f
492 Couriers and Messengers 993 717 715 -0.2%000 Unknown 754 1 383 32906.9%
493 Warehousing and Storage 2,574 1,360 1,642 20.7%111-115Agriculture, Forestry, Fishing 2,839 1,332 5,865 340.4%
TOTA L TRA N SPO RTA T ION 2 9 ,1 8 5$ 1 5 ,3 5 0$ 5 0 ,4 5 1$ 2 2 8 .7 %211-221Mining & Utilities 22,364 8,614 6,837 -20.6%
Ov erall Chang e f rom Prev io u s Year 3 5 ,1 0 1$ 999 Unclassifiable Establishments 102,180 74,538 121,704 63.3%
TO TA L SERV ICES 1 2 8 ,1 3 8$ 8 4 ,4 8 5$ 1 3 4 ,7 8 8$ 5 9 .5 %
Ov erall Ch an ge f ro m Prev iou s Year 5 0 ,3 0 4$
1 0 T ot al 1 0 YTD 1 1 Y TD YT D
NA ICS W HOLESA LE TRA D E (N OV -OCT)(NO V -A PR)(N OV -A PR)% D if f
423 Wholesale Trade, Durable Goods 1,020,802 473,957 569,234 20.1%GRA N D T OT A L 1 2 ,1 8 3 ,3 1 9$ 5 ,8 8 8 ,6 9 7$ 6 ,3 8 1 ,7 2 9$
424 Wholesale Trade, Nondurable 160,317 73,288 75,530 3.1%Ov erall Ch an ge f ro m Prev iou s Year 4 9 3 ,0 3 2$ 8 .4 %
425 Wholesale Electronic Markets 4,320 1,072 3,395 216.6%
TOTA L W H OLESA LE 1 ,1 8 5 ,4 4 0$ 5 4 8 ,3 1 7$ 6 4 8 ,1 5 9$ 1 8 .2 %
Ov erall Chang e f rom Prev io u s Year 9 9 ,8 4 2$
April 26 2011 file:Monthly Sales Tax Report.xls
Prepared by Auburn Financial Planning
Footnote: NAICS 51* 2010 data adjusted for Comcast audit adjustment of $339,470, as received for Feb 2010.
19
DI.M
InvestmentPurchasePurchaseMaturityYield to
TypeDatePriceDateMaturity
State Investment PoolVarious92,004,412$ Various0.16%
KeyBank Money MarketVarious9,607,757Various0.10%
US Treasury05/04/199057,75005/15/20165.72%
FHLB2/2/20091,000,0008/2/20111.840%
FHLB3/28/20112,000,0003/28/20141.300%
FHLB6/13/20112,000,0006/13/20141.150%
FHLMC5/27/20112,000,0002/28/20141.250%
FFCB6/6/20112,000,0006/6/20141.180%
Total Cash & Investments110,669,919$ 0.227%
Investment Mix% of Total
State Investment Pool83.1%Current 6-month treasury rate0.10%
KeyBank Money Market8.7%Current State Pool rate0.16%
US Treasury0.1%KeyBank Money Market0.10%
FHLB4.5%Blended Auburn rate0.23%
FHLMC1.8%
FFCB1.8%
100.0%
City of Auburn
Investment Portfolio Summary
As of June 30, 2011
Summary
20
DI.M