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Home My WebLink About07-25-2011 . PLANNING & COMMUNITY CITY OF DEVELOPMENT COMMITTEE . /:~WWANGTON July 25, 2011 MINUTES 1. CALL TO ORDER Chair Lynn Norman called the meeting to order at 5:00 p.m. in Annex Conference Room 2 located on the second floor of One Main Building, 1 East Main Street, Auburn, WA. Committee members present were: Chair Lynn Norman, Vice Chair Nancy Backus and Member John Partridge (Member Partridge was unable to be present for the Consent Agenda and Action item voting due to the Municipal Services Meeting.) Staff members present included: Mayor Pete Lewis, Planning & Development Director Kevin Snyder, Principal Planner Jeff Dixon, Public Affairs Manager Dana Hinman; ParKs, Arts and Recreational Manager Daryl Faber, Planning Manager Elizabeth Chamberlain, Economic Development Manager poug Lein, Planning' and' Development Secretary Tina Kriss. Audience members' present were: Stuart Elway; Robert Whale of the Aubum Reporter; Terry Daynsh of Dorsey & Whitney LLP, representing Robertson Properties Group (RPG); and Wayne Osbome. II. ANNOUiVCEMENTS AND AGENDA MODIFICATIONS There vvere no announcemenfs or agenda modifications. III. CONSENT AGENDA A. July 11, 2011 Member Backus moved and Chair Norman seconded to approve the Consent Agenda as presented. MOTION CARRIED UNANIMOIJSLY 2-0 IV. ACTION A. Resolution No. 4730 - Interlocal Agreement between Cities of Auburn and Algona Planning Manager Elizabeth Chamberlain provided the staff report for Resolution No. 4730. The City of Aubum has been providing building plan review and inspection services to the City of Algona since 2005. Recently, Aubum began providing information services fo the Cify of Algona. The City of Algona has requested that Aubum also provide planning services and advisory code enforcement services; building services would continue as is currently being provided. The planning services entail current and long range planning such as project review and comprehensive plan amendments as well as providing a planner to be physically located at the City of Algona city hall two days a week, four hours each day; the City of Aubum would be compensated for these services as provided in the Interlocal Agreement. ' Planning and Community Development CommitteeMinutes . July 25, 2011 The Interlocal Agreement was presented and passed by the Algona City Council at their July 11, 2011 meeting. Committee asked if providing staff to the City of Algona would cause staff shortages " at the City of Aubum. Manager Chamberlain stated the City of Aubum would have first priority for staff buf still work to fulfill the commitment to the City of Algona. Committee asked if a conflict of interest arises with the City of Algona with a project, applicant or business what would the City's position be. Director Snyder stated the City of Auburn would be excused should a conflict arise. Member Backus moved and Chair Norman seconded to move forward Resolution No. 4730 to full City Council for approval. MOTION CARRIED UNANIMOUSLY 2-0 V. DISCUSSION and INFORMATION A. Citizen Survey Results Public Affairs Manager Dana Hinman introduced Stuart Elway of Elway Research Inc. who conducted a survey on behalf of the City of Auburn. Mr. Elway and Committee reviewed a report summarizing the results of a telephone survey of Aubum residents about the quality of life in Aubum, priorities for the future, and the level of satisfaction with city government and city services. A total of 500 residences were surveyed. This is the third iteration of this survey provided by Elway Research Inc. since 2008. Quality of life indicators sfayed positive. Nafural environment still rates high, as in previous years... Job and Economic Opportunities rated lowest in °quality of life° ratings. "Crime and Safety° registered the greafest decline since 2008 in "quality of life" ratings. "Atmosphere" &°Amenities° increased for mos# common "plusses" of Aubum. "Contact with city stafP", those polled were generally satisfied; up from previous survey. Mr. Elway reviewed several other categories with Committee. In general most areas had stayed the same or increased in satisfaction. Parks and recreation is still the mosf used service as noted by #hose surveyed. Transit use had increased. Police, Parks and Inteme# Access were °stars".. Committee was interested in having a'survey of various communities; older and newer residence to see various perspectives and needs. Chair Nonnan thanked Mc. Sfuart for his presentation and stated the survey is informative and important in tracking Aubum cit¢en satisfaction. B. Resolution No. 4696 - Agreement between the City of Auburn and Collette Vacations Parks, Arts and Recreation Director Daryl Faber briefed Committee on Resolution No. 4696. Collette Vacation Tours wiU act as a travel agent for a Senior Center eight day trip to America's Music Cities in April, 2012. Resolution No. 4696 authorizes the Page 2 • Planning and Community Development Committee Minutes July 25, 2011 City of Auburn to execute an agreement with Collette Vacations to.act as the travel Agent; Committee was supportiVe of the City executing this agreement. ' C. Auburn Gateway Project Briefing Principal Planner Jeff bixon provided background information for the Auburn Gateway Project. The City of Aubum has been negotiating with Robertson Properties Group (RPG) on future development of approximately 60 acres located east of Aubum Way North, west of the extension of I ST NE, south of 277t' ST, and North of 45"' ST NE consisting of the Valley 6 Driye-In Theater site and surrounding properties owned by RPG, known as the Aubum Gateway Project. Planner Dixon reviewed previous work the City of Aubum has done on behalf of RPG and projected efforts to continue to move this project forward. Staff has been working with RPG to negotiafe the elemenfs of a Development Agreement and create key provisions for adopting standards and for site and architectural standards for the Auburn Gateway Project. Committee expressed support for setting specific standards and guidelines to ensure quality development goals are achieved. Staff stated a planned action ordinance will be proposed to pick up the Environmental Impact Statement (EIS) mitigation measures identified in the EIS documents and addendum, applying those to the project through the planned action ordinance. Due to the early preparation ofthe EIS statement staff stated the tradeoff would be a more in depth evaluation early in the process, during the planning stages, avoiding subsequent or duplicating environmental reviews at a later permitting stages. The special area plan will also be revisited for updates. Mr. Dixon provided a schedule of zoning and comp plan changes should an extension be approved by City Council. Staff will bring this back before Committee on August e, with briefings to other committees before potentially moving to City Council August 15, 2011. Staff would ask for a limited extension expecting to finish the work in a short period of time. Committee is very pleased this project is moving forward and complimented staff on the organization and clarity of the presentation: D. Proposed Code Amendment to Allow Keeping Urban Farm Animals Senior Planner Hillary Taylor briefed Committee on the proposed code amendments. Ordinance No. 6369 contains amendments to Chapters 18.04, 18.07 and 18.31 of the Aubum City Code for the purposes of allowing individuals to keep a variety of small animals as pets in the residential districts and some commercial districts. Planner Taylor reviewed the proposed amendment with Committee. Ms. Taylor explained the Planning Commission and staff discussed 18.31.211 Table of Allowed districts, Page 3 of 12, under Type of Animal (Large size animals) at the July 6, 201`1 Planning Commission public hearing. Ms. Taylor stated she felt she had not accurately reflected Planning Commission's recommendation on lots larger than 1 gross acre, to keep 1 domestic animal per acre rather than 21,780 (half acre). Ms: Taylor suggested making an editorial change per Planning Commission's discussion Page 3 ° Planning and Community Development Committee Minutes July 25, 2011 to reflect 1 animal for an additional acre rathec#han a half acre should Committee determine to do so before moving it forward to City Council. Committee asked what provisions are set up to prevent commercial usage. Director Snyder stated staff would distinguish commercial issues based on the review of business licenses. Ms. Taylor stated the numbers of animals are controlled by the proposed amendments. Committee asked if who would field smell and odor complaints. Director Snyder recommended public outreach and education to address these issues rather than inserting specific language into the proposed amendment. Chair Norman stated she wants to ensure we have a plan to address community complaints. Director Snyder stated staff will insert a broad base statement within the amendments, Committee concurred. Committee and staff discussed what falls under the responsibility of King County's pet licensing contract and the City's code enforcement if complaints oc issues arise. If if is a licensed animal King County would respond and code enforcement for unlicensed animal complaints. Committee thanked staff for their work on this proposed amendment. E. Director's Report Downtown Parking: Director Snyder informed Committee staff has put together a scope of work for intem Gary Yao,, asking him to survey existing parking inventory work that staff has identified. Mr. Yao will survey on and off- street parking. Director Snyder and Planning Manager Chamberlain will meet next week to identify potential stakeholders and survey questions to reyiew with Mayor Lewis for the stakeholder interviews. Staff will also be developing the other outreach survey questions to for the Mayor to review. F. PCDC Status Matrix There were no changes to the matrix. VI. ADJOURNMENT There being no further business to come before the Planning and Community Development Committee, Chair Norman adjoumed the meeting at 6:26 p.m. APPROVED THIS S~zh DAY OF ~ Za 1 !l 1 ~ n rman, Chair Tina riss, PI ning a d Development Secretary , Page 4