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Home My WebLink About08-04-2011 CITY OF COUNCIL OPERATIONS COMMITTEf * WASH INGTON August 4, 2011 4:00 PM CONFERENCE ROONG 3 CITY HALL, ZNI FL MINUTES 6 I. CALL TO ORDER Chair Rich Wagner called the meeting to order at 4;05 p.m. in the Conference Room 3 Iocafed on the second floor of Aubum City Hall located at 25 West Main Street in Auburn. Members in attendance included Chair Rich Wagner and Vice Chair Sue Singer, and Member' Nancy Backus. Also in attendance were Councilmember Vrginia Haugen, City Attorney Dan Heid, and City Clerk Danielle Daskam. II. APPROVAL OF MIiVUTES A. Juiy 28,.2011 Vice Chair Singer moved and Member Backus seconded to approve the July 28, 2011 minutes of the Council Operations Committee. MOTION CARRIED UNANIMOUSLY. 3-0. III. COUNCIL SALARIES A. Ordinance No. 6373 An Ordinance of the City Council of the City of Aubum, ' Washington, amending Section 2.51:020 of the Auburn City Code relating to compensation of Council members and the Depufy Mayor Committee members discussed' the timing of the proposed ordinance and how the state statutes and Washington State Constitution address increases in Councilmember salaries. The Committee requesfed that City Attomey Heid research Page 1 Council Daerations Committee Auciust 4, 2011 compensation increases du"ring terms of office., The Committee also agteed to consider the possibility of including a provision for an annual Consumer Price Index (CPI) increase and instructed the City Attorney Heid to include such a provision in the proposed ordinance for consideration at the Committee's next meeting. IV. COUNCIL RULES OF PROCEDURE A. Resolution No. 4740 A Resolution of the City Council of the City of Auburn, Washington, amending the City Council „Rules of Procedure as adopted by Ordinance No. 5802 and amended by Resolution Nos. 4282; 4429, 4467, 4615 and 4686 Committee members reviewed the proposed resolution, as well as additional information prepared by Vice Chair Singer related to Council Rules _ 15.3, 15.5 and 15.7 and the Deputy Mayor Job Description. The Committee also reviewed additional infocmation prepared by City Attomey Heid regarding Council Rule 15.4. City Attorney Heid also distcibuted a handout that incorporated all the proposed changes in a four page document. Vice Chair Singer moved and Member Backus seconded to recommend approval of Resolution No. 4740 that include the following rule changes: 3.11 Councilmember Reports Councilmembers may report on their signifcant ci activities since the last regular meeting. ^^u^^;' emb°eF Feper#s afe ~e ~~nnrrvlrrrm2F~F~ r~6 af8'= ir~n+c~vsed se f-rcrivvr ~Oarrv~ r- ~A F~~~.r~ r~l crrr _Councilmembers shall limit their reports to not more than three (3) fo five (5 minutes. SECTION 12 - DEPUTY MAYOR 12.1 Biennially at the first meeting of a new Council, or periodically, the members thereof, by majority vote, shall designate one of their members as Deputy Mayor for _such period as the Council may spec'ify. Page 2 Council Oaerations Committee Auaust 4, 2011 12.2 The Deputy Mayor shall perform the followinq duties: Intra-Council Relations • Serve as an ex-officio member of all standing committees of the city council - In particular, serve as ex_ officio voting member of the CounciLOqerations Committee if not alreadV seniing • Assist in new councilmember traininq • Supqort cooperative and interactive relationships amonq council rnembers ~ Work with Administrafion, to qrepare aqendas for committee of the whole meetinqs Mavor-Council Relations • Help maintain a positive and cooperative relationship befinieen.the mayor and the citv council • Act as_conduif. befinreen the mayor and the citv council on issues or concerns relating to their duties Interqovernmental and Community Relations • Act in absence of mayor as requested and/or as required • Be aware of all citv reqional and intergovemmental policies and activities in order to.be prepared to step into the role of IVlavor if necessarv 4-2-.212.3 1n the event of extended. excused absences or disabiliiy ofi a, Councilmember, the remaining members by majority vote may appoint a Councilmember Pro Tempore to serve during the absence or disability. 15.3 , - , . If is the infent of Council that the pertinent information asked for bv individual Council members shall be made available to the full Council. 15.4 Individual Councilmembers shall not attempt to coerce or influence Ciiy staff in the selection of personnel, the awarding of contracts, the selection of consultants, the Page 3 Council Oaerations Committee Aunust 4. 2011 , processing of development applications or the granting of City licenses or permits. Councilmembers may, at the request of the Mavor, participate in discussions and decisions related to these matters. Councilmembers who serve council committee overseeing the activities involved - - mav, with fhe consent of the Mayor and the committee chair, participate in discussions related to these matters to give policy Quidance and legislative direction. 15.5 Other than throuqh legislative action taken by the Council as a whole, individual Councilmembers shall not °**°~t to slaaRge-er-interfere with the operating rules and practices of any City department. 15.6 No individual Councilmember shall direct the Mayor to - initiate any action or prepare any report that is significant in nature, or initiate any project or study without the consent of a majority of the Council or being. initiated throuah the Council .Committee process. ' 15.7 , . All councilmember requests for information, other than requests for legal advice from the City Attorney's Office, shall be directed through the Mavor in order _to assian the task to the eroper staff: Council - committee chairs and the Dequty Mavor mav work with the Mayor's desiQnated staff to prepare agendas and facilitate their committee work. MOTION CARRIED UNANIMOUSLY. 3-0. Vice Chair Singer proposed that the Committee consider that the Deputy Mayor be a member of the Council Operations Committee and serve as its chair. Following discussion Vice Chair Singer moved and Member Backus seconded to amend the Committee's recommendation on Resolution No. 4740 to include the following amendment to Section 16, paragraph G.1: 1. Appointment. Membership of the Council Operations Committee shall consist of #hfee-the Deputy Mayor and the two other.Councilmembers having the longest tenure on the Page 4 Council OQerations Committee Auaust 4, 2011 City Council. Longest tenure is to be calculated as the fotal length of consecutive service as a Councilmember. The Deputy Mayor shall autematiGally e the Chair of the Council Operations Committee. In the event two or more members have equal tenure, the Chair and members of the Council Operations Committee shall be selected on the basis of the largest number of votes received . at the most recent general election(s) in which the Councilmembers were respectively elected. It is provided, however, that Councilmembers whose term of office will expire prior to or during the first meeting of a new City Council and who have not been re- elected or appointed to another term of office extending beyond the frst meeting of a new City Council shall not be allowed to vote at Council on the approval of the membership of the new committees. MOTION CARRIED UNANIMOUSLY. 3-0. Vice Chair Singer moved and. Member Backus seconded to make the change in the chair of the Council Operations Committee - effective Janua:ry 1, 2012. MOTION CARRIED'UNANIMOUSLY. 3=0. V. COMMITTEE MEETINGS TIMING COORDINATION A. Resolution No. 4741 A Resolution of the City Council of the City of Aubum, Washington, amending Resolution No. 4670 passed December 20, 2010 relating to the standing committees of the City Council of the City of Auburn Vice Chair Singer moved and Member Backus seconded to : recommend approval of Resolution No. 4741. MOTION CARRIED UNANIMOUSLY. 3-0. Page 5 Council OQerations Comrnittee August 4, 2011 VI. ADJOURNMENT There being no further business to come before the Committee, the meeting adjourned at 5:02 p.m. The next meeting of the Council Operations Committee is scheduled for Tuesday, ;August 9; 2011 at 5:00 p.m. APPROVED THE ~ DAY OF 2011. . L~~~~ v~'✓l . Rich Wagner, air Danielle Daskam, City Clerk Page 6