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HomeMy WebLinkAbout07-25-2011 CITY OF MUNICIPAL SERVICES COMMITTEE J u ly 25, 2011 WASHINGTON ~N.. : M9NUTES 1. - CALL TO ORDER 3:30_ .PM, AUBURN CITY HALL, 25 W. MAIN STREET; CONFERENCE ROOM NO.. 3; 2ND FLOOR Chair Peloza called the meeting to order at 3:30 p.m. in Conference Room 3 on . . the second floor of City Hall, 25 West Main Street, Auburn WA. Members rp esent: Chair Bill Peloza, Vice Gh'air Sue Singer, Member John Partridge. Staff rp esent: Mayor Pete Lewis, Assistaht Police Chief Bob Karnofski, Finance Director Shelley Colerrian, , HR/Risk Management Director Brenda Heineman, Parks & Recreation Director Daryl Faber; Public Works Director Dennis Dowdy; Planning Director Kevin Snyder; M& O Manager Randy Bailey, Assistant Cify ' Attomey Doug Ruth, Financiaf Planning Manager Martin Chaw, Traffic Engineer Pablo Para, Employee Relations/Compensation Manager John Fletcher, , Utitities/Accounting Services Manager Mark Gregg, Police Secretary/Scribe Kathy Emmert. Others present: Wayne Osborne, citizen and Auburn Reporter representative Robert 1Nhale. II. AGENDA MODIFICATIONS 111. CONSENT ITEMS A. Approval of;Minutes of'the July 11.; 2011 Municipal Services Committee Meetin "g Member Fartridge moved'to accept the Minutes as presented. Vice Cfiair Singer seconded: Chair Peloza concurred. MOTION CARRIED: 3-0 IV. ORDINANCES AND RESOLUTIONS (Action Items) A. Resolution No. 4696*. (Faber) A Resolution of the City of Auburn, Washington, authorizing the Mayor and City Clerk of the City of Aubum,, to execute an agreement with Collette Vacations to act as travel agent for the City's Senior Center Program Vice Chair Sue $'inger moved to forward Resolution No. 4696 to the full Council for app~ro"vaL Member Partridge seconded. Chair Peloza concurred. MOTION CARRIED: 3-0 : . Page 1 , Municipal Services Minutes July 25,.2011 B. Oedinance No. 6367* (Coleman) . An Ordinance of the City Council of the City of Aubum, Washington, amending Chapter 8.08 of the Auburn City Code relating to solid waste Vice Chair Sue Singer moved to fonâ–şvard Ordinance No. 6367 to the full Council for approvaL Member Partridge seconded. Chair Peloza concurred. MOTION CARRLED': 3=0 . V. INFORMATION / DISCUSSION ITEMS A. Animal Control & R'escue (Heineman) Director Heinemah advised that no furth`er inter-action with the Aubum Valley Humane Society (AVHS) had taken place due to AVHS scheduling - conflicts and'vacations. A meeting is anticipated in early August and any open is"sues will be reviewed. Some issues to be discussed are emergency services, the City's capital investment and AVHS funding plans, howrs of operation particularly as it relates to the public and AVHS development of reserve funding. Director Heineman will update the Committee at its August 22, 2011 meeting. B: Animal Confrol Licensing Program Quarterly Report' (Snyder) , Director Snyder explained the program's progress to date emphasizing the reduction in,productivity is primarily fhe result of losing bofh a highly productive canvasser and the contract program manager in the same month. These confracY employees were recruited by King Gounty. In . conjunction witfi Human Resources, resumes are being reviewed and it is anticipafed thaf a new full time employee will be added to manage the program in order to recruit the caliber ofi individual necessary to manage this program.. An update on the hiring process will be provitled af the . . . . . August 22, 2011 meeting. - C. Redlight Photo $ignage (Dowdy) Director powdy and Traffic Enginee "r Para presented a memorandum outlining'the state approVed signage options. The Committee discassed and determined that the new suggested signage will work very welL Specific signage will be placed within 200400 feet of the intersections with the cameras and on the gantry/crossarm. The intent of the new . signage is to provide the motorist more visual warning distance, i.e. you are approaching a concerned public safety intersection. D. Kiss and Ride Parking.Signage (Heid) . _ Assistanf City Attorney. Ruth advised thaf fhe City does .have the ability and auttiority to control parking ih.the;area ofthe Farmer's Market du'ring` its hours of operation and that based on the discussion at an earlier Municipal Services meeting, a"sleeve" indicating the parking parameters . ~ Page 2 Municipal Services Minutes July 25, 2011 during market hours have been,ordered for signs in that area. In addifion, . new signs and vergiage will.be made available. Every effort will be made to have the sleeves in place for'the weekend ofiJuly 30. E. Speed Limits - Alleyways (Heid) Assistant City Attorney Rutli explained that while fhe City does have the ability to set a speed limif for alleys, the state minimum is 20 mph. ~ Attorney Ruth will review any other options; including discussing sarne with Municipal Court'Judge Burns, regarding stafute interpretation(s). ' F. Parking Space Identification-Demarcation (Heid) ' Assistant City Attorney Ruth advised the City can stripe the streets however there are costs to Public Wo'rks associated with that. Assistanf Chief Karnofski provided a lengthy and detailed outline of the activity to date focused on the location Chair Peloza mentioned. The Mayor , requested Police research a recent call to 911_ by Chair Peloza regatding a specific location:and determine whether there is additional training for personnel or whether an additional ordinance/code amendment might need to be enacted to resolve the problem permanently: G. Shopping Cart Semi-Annual Update* (Bail'ey) Manager Bailey reviewed the statistics provided in the packet. A recent_ request by an individual to participate in the collection of shopping carts _ was discussed. It was determined that the City would not be amenable to. this business proposal because of liability and legal concerns. . H. Copper'Falls Quarterly Report * (Coleman) Director Coleman responded to questions and concems related to the lack , of revenue being generated by Copper Falls. A meeting with the Mayor . and Parks Dicector wilf be scheduled to assist in developing sfrafegies for improving revenues: Adjustments to the budgef will be reflected in the : next Budget Amendment. 1. Golf Course Working Capital Review* (Coleman) Director Coleman responded to questions about the documenf included in the packet. Finance will review the basis of a$350K entry and its . , accounting purpose. Following a discussion the Committee agreed fo amend the Matrix to include "Golf Course Working Capital Review and Future Plans" with monthly updafes at the second meeting of each month. J. Golf Course Operation Quarterly Review* (Faber) Director Faber' presented the quarterly report along.,with a synopsis of weather conditions over the past several years and how that impacted the operation and 'revenue of the golf course. Weather, as well as the economic, down-turn has impacted revenues and it is hoped with better weather revenues will be made up in the next few months. Currently the budget is approximately $86,000 behind projections. . Page 3 Municipal Services Minutes July 25, 2011, K.- Redlight Photo Enforcement Quarterly Review (Lee) Assistant Chief of Police 'Karnofski presented the quarterly reportfor photo enforcement emphasizing the continuing success of the program. All funds received by the Cityate ufilized for traffic calming projects. Member, Partridge had requested at the last meeting specifics on violations by time and Iocations. This data and statistics were'presented. The progtam has reflected a signifcant. reduction in Violations #hat demonsfrates the program has had a positive impactoWpubflc safefy in the community. L.. Resolution No. 4731* (Lee) , - A Resolution of the City Council of the City of Auburn, Washington, - authorizing the Mayor to accept grant funds from the U.S. Department of Justice for a Byrne Memorial Justice Assistance Grant The Committee supports fhis Resolution wfiich will pcovide $33,631:00 and will be retumed for action at the August 22, 2011 meeting. M. Nlatrix* The Matrix was amended as follows: , Item 7P - Golf Course Restaurant - removed from the Matrix (see 29P) Item 20P - Animal "Confrol and Rescue - review date 8/22/2011. Item 24P - Fireworks Update - review date; 8/8/2011 Item 27 P- Anirnal Control Licensing Program - review date 8/22/2011 Item 29P - Golf 'Course Working Capital Review - amended fo Golf Course Working 'Capifal Review and Fufure Plans with a review date - 8/22/2011 and monthly thereafter at the second meeting each month. This will encompass all aspects of the golf course, including the Copper Falls Restaurant and golf operations, as well as, discussing optionsthe future of the facilities., Next review 8/22/11. Ifem 2 I- Golf Course Operations - cemoved from the Mattix (see 29P) VI. ADJOURN The meeting adjourned at;5:40 p.m. Next meeting August 8, 2011. ' Signed this ~ day of August, 2011. BiII Peloza, Chair Ka hy Emm rt, Police Secretary/Scribe Page 4 ~ - . . .