HomeMy WebLinkAbout07-25-2011
CITY OF MUNICIPAL SERVICES COMMITTEE
J u ly 25, 2011
WASHINGTON
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M9NUTES
1. - CALL TO ORDER 3:30_ .PM, AUBURN CITY HALL, 25 W. MAIN STREET; CONFERENCE ROOM NO.. 3; 2ND FLOOR
Chair Peloza called the meeting to order at 3:30 p.m. in Conference Room 3 on . .
the second floor of City Hall, 25 West Main Street, Auburn WA. Members
rp esent: Chair Bill Peloza, Vice Gh'air Sue Singer, Member John Partridge. Staff
rp esent: Mayor Pete Lewis, Assistaht Police Chief Bob Karnofski, Finance
Director Shelley Colerrian, , HR/Risk Management Director Brenda Heineman,
Parks & Recreation Director Daryl Faber; Public Works Director Dennis Dowdy;
Planning Director Kevin Snyder; M& O Manager Randy Bailey, Assistant Cify
' Attomey Doug Ruth, Financiaf Planning Manager Martin Chaw, Traffic Engineer
Pablo Para, Employee Relations/Compensation Manager John Fletcher,
, Utitities/Accounting Services Manager Mark Gregg, Police Secretary/Scribe
Kathy Emmert. Others present: Wayne Osborne, citizen and Auburn Reporter
representative Robert 1Nhale.
II. AGENDA MODIFICATIONS 111. CONSENT ITEMS
A. Approval of;Minutes of'the July 11.; 2011 Municipal Services
Committee Meetin "g
Member Fartridge moved'to accept the Minutes as presented. Vice Cfiair
Singer seconded: Chair Peloza concurred.
MOTION CARRIED: 3-0
IV. ORDINANCES AND RESOLUTIONS (Action Items)
A. Resolution No. 4696*. (Faber)
A Resolution of the City of Auburn, Washington, authorizing the Mayor
and City Clerk of the City of Aubum,, to execute an agreement with
Collette Vacations to act as travel agent for the City's Senior Center
Program
Vice Chair Sue $'inger moved to forward Resolution No. 4696 to the full
Council for app~ro"vaL Member Partridge seconded. Chair Peloza
concurred.
MOTION CARRIED: 3-0
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Municipal Services Minutes July 25,.2011
B. Oedinance No. 6367* (Coleman) .
An Ordinance of the City Council of the City of Aubum, Washington,
amending Chapter 8.08 of the Auburn City Code relating to solid waste
Vice Chair Sue Singer moved to fonâ–şvard Ordinance No. 6367 to the full
Council for approvaL Member Partridge seconded. Chair Peloza
concurred.
MOTION CARRLED': 3=0
. V. INFORMATION / DISCUSSION ITEMS
A. Animal Control & R'escue (Heineman)
Director Heinemah advised that no furth`er inter-action with the Aubum Valley Humane Society (AVHS) had taken place due to AVHS scheduling
- conflicts and'vacations. A meeting is anticipated in early August and any
open is"sues will be reviewed. Some issues to be discussed are
emergency services, the City's capital investment and AVHS funding
plans, howrs of operation particularly as it relates to the public and AVHS development of reserve funding. Director Heineman will update the
Committee at its August 22, 2011 meeting.
B: Animal Confrol Licensing Program Quarterly Report' (Snyder)
, Director Snyder explained the program's progress to date emphasizing the
reduction in,productivity is primarily fhe result of losing bofh a highly
productive canvasser and the contract program manager in the same
month. These confracY employees were recruited by King Gounty. In .
conjunction witfi Human Resources, resumes are being reviewed and it is
anticipafed thaf a new full time employee will be added to manage the
program in order to recruit the caliber ofi individual necessary to manage
this program.. An update on the hiring process will be provitled af the . . . . . August 22, 2011 meeting. -
C. Redlight Photo $ignage (Dowdy)
Director powdy and Traffic Enginee "r Para presented a memorandum outlining'the state approVed signage options. The Committee discassed
and determined that the new suggested signage will work very welL
Specific signage will be placed within 200400 feet of the intersections
with the cameras and on the gantry/crossarm. The intent of the new .
signage is to provide the motorist more visual warning distance, i.e. you
are approaching a concerned public safety intersection.
D. Kiss and Ride Parking.Signage (Heid) . _
Assistanf City Attorney. Ruth advised thaf fhe City does .have the ability
and auttiority to control parking ih.the;area ofthe Farmer's Market du'ring`
its hours of operation and that based on the discussion at an earlier
Municipal Services meeting, a"sleeve" indicating the parking parameters .
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Municipal Services Minutes July 25, 2011
during market hours have been,ordered for signs in that area. In addifion, .
new signs and vergiage will.be made available. Every effort will be made
to have the sleeves in place for'the weekend ofiJuly 30.
E. Speed Limits - Alleyways (Heid)
Assistant City Attorney Rutli explained that while fhe City does have the ability to set a speed limif for alleys, the state minimum is 20 mph. ~
Attorney Ruth will review any other options; including discussing sarne with Municipal Court'Judge Burns, regarding stafute interpretation(s). '
F. Parking Space Identification-Demarcation (Heid) '
Assistant City Attorney Ruth advised the City can stripe the streets
however there are costs to Public Wo'rks associated with that. Assistanf Chief Karnofski provided a lengthy and detailed outline of the activity to
date focused on the location Chair Peloza mentioned. The Mayor ,
requested Police research a recent call to 911_ by Chair Peloza regatding a specific location:and determine whether there is additional training for
personnel or whether an additional ordinance/code amendment might
need to be enacted to resolve the problem permanently:
G. Shopping Cart Semi-Annual Update* (Bail'ey)
Manager Bailey reviewed the statistics provided in the packet. A recent_
request by an individual to participate in the collection of shopping carts
_ was discussed. It was determined that the City would not be amenable to.
this business proposal because of liability and legal concerns. .
H. Copper'Falls Quarterly Report * (Coleman)
Director Coleman responded to questions and concems related to the lack
, of revenue being generated by Copper Falls. A meeting with the Mayor .
and Parks Dicector wilf be scheduled to assist in developing sfrafegies for
improving revenues: Adjustments to the budgef will be reflected in the :
next Budget Amendment.
1. Golf Course Working Capital Review* (Coleman)
Director Coleman responded to questions about the documenf included in
the packet. Finance will review the basis of a$350K entry and its . ,
accounting purpose. Following a discussion the Committee agreed fo
amend the Matrix to include "Golf Course Working Capital Review and
Future Plans" with monthly updafes at the second meeting of each month.
J. Golf Course Operation Quarterly Review* (Faber)
Director Faber' presented the quarterly report along.,with a synopsis of
weather conditions over the past several years and how that impacted the
operation and 'revenue of the golf course. Weather, as well as the
economic, down-turn has impacted revenues and it is hoped with better
weather revenues will be made up in the next few months. Currently the
budget is approximately $86,000 behind projections. .
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Municipal Services Minutes July 25, 2011,
K.- Redlight Photo Enforcement Quarterly Review (Lee)
Assistant Chief of Police 'Karnofski presented the quarterly reportfor photo
enforcement emphasizing the continuing success of the program. All
funds received by the Cityate ufilized for traffic calming projects. Member,
Partridge had requested at the last meeting specifics on violations by time
and Iocations. This data and statistics were'presented. The progtam has
reflected a signifcant. reduction in Violations #hat demonsfrates the
program has had a positive impactoWpubflc safefy in the community.
L.. Resolution No. 4731* (Lee)
, - A Resolution of the City Council of the City of Auburn, Washington, -
authorizing the Mayor to accept grant funds from the U.S. Department of
Justice for a Byrne Memorial Justice Assistance Grant
The Committee supports fhis Resolution wfiich will pcovide $33,631:00
and will be retumed for action at the August 22, 2011 meeting.
M. Nlatrix*
The Matrix was amended as follows:
, Item 7P - Golf Course Restaurant - removed from the Matrix (see 29P)
Item 20P - Animal "Confrol and Rescue - review date 8/22/2011.
Item 24P - Fireworks Update - review date; 8/8/2011
Item 27 P- Anirnal Control Licensing Program - review date 8/22/2011 Item 29P - Golf 'Course Working Capital Review - amended fo Golf
Course Working 'Capifal Review and Fufure Plans with a review date -
8/22/2011 and monthly thereafter at the second meeting each month.
This will encompass all aspects of the golf course, including the Copper
Falls Restaurant and golf operations, as well as, discussing optionsthe
future of the facilities., Next review 8/22/11.
Ifem 2 I- Golf Course Operations - cemoved from the Mattix (see 29P)
VI. ADJOURN
The meeting adjourned at;5:40 p.m.
Next meeting August 8, 2011.
' Signed this ~ day of August, 2011.
BiII Peloza, Chair Ka hy Emm rt, Police Secretary/Scribe
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