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HomeMy WebLinkAbout06-06-2011 CITY OF AUBURN C1TY OF PUBLIC WORKS COMMITTEE June 6, 2011 WASHINGTON nniNUres L CALL TO ORDER Vice-Chair Peloza called the meeting to order at 3:30 p.m. in Conference Room #2, located on the second floor.of Auburn City Hall, One East Main Street, Auburn; Washington, Committee members , present were: Vice-Chair Bill Peloza, Member Virginia Haugen, and Councilmember Sue Singer substifuting for Chairman Wagner; Chairman Wagner was excused. Also present during the meeting were; Mayor Peter B. Lewis, Public Works Director Dennis Dowdy, City Engineer/Assistant Director Dennis Selle, Assistant City Engineer Ingrid Gaub, Utilities Engineer Dan Repp, Project Engineer Jacob Sweeting, Project Engineer Leah Dunsdon, Street Systems Engineer Seth Wickstrom, Citizens Wayne Osborne and Largo Wales, and Department Secretary Jennifer Rigsby. II. CONSENT AGENDA A. APPROVAL OF MINUTES It was moved by Member Haugen, seconded by CouncilmemberSinger, that the Committee approve the Public Works Committee minutes for date, May 16, 2011. Motion carried 3-0. B. PERMISSION TO ADVERTISE FOR BIDS FOR PROJECT NO. C201A - RESIDENTIAL BUILDING DEMOLITION Project Engineer Sweeting stated that there are eight residential properties, acquired by the City, which have been vacated and are to be demolished as part of the M Street SE Underpass Project. There is also a City owned residential structure in Cedar Lanes Park which will be included in the demolition. . Project Engineer Sweeting confirmed that the informational signs for the project are posted, in ~ responseto a sfatement made by Director powdy: The plastic flyer containers were just received and will be mounfed under the signs. Vice-Chair Peloza asked if the City is encouraging the contractor to recycle demolished materials. Sweeting answered that a 75% goal for recycling was incorporated into the contract. Vice-Chair Peloza commended sfaff on the inclusion of recycling. Vice-Chair Peloza asked if any of the plants on the properties are being saved and relocated. Sweeting answered thaf there are some trees and other vegetation that are to remain and will be incorporated into the design of the storm pond facility. - Vice-Chair Peloza asked, on behalf, of a citizen, if any of the houses could be sold and moved in order to recuperate some of the cost of the project: Project Engineer Sweeting answered that the'federal funds the City is receiving for right-of-way purchase is nof a loan and must be spent in order for the City to receive the funding. Sweeting also pointed out that the entire house would need to be moved and that would be very expensiVe. Page 1 Public Works Committee Minutes June 6 2011 MINUTES Councilmember Singer commented that she supports the demolition of the residence in Cedar Lanes Park. The Committee agreed. The Committee discussed the age of the residential properfies being demolished. Project Engineer Sweeting stated that there will be trees on the properties that will remain and will be incorporated into the project's design, in response to a question asked by Member Haugen. It was moved by Councilmember Singer, seconded by Member Haugen, that the Committee recommend Council grant permission fo advertise for bids for Project No. C201A - Residential Building Demolition. Motion carried 3-0. C. PERMISSION TO ADVERTISE FOR BIDS FOR PROJECT NO. CP1101 = 2011 LOCAL STREET PAVEMENT PRESERVATION - PHASE 1 Street Systems Engineer Wiekstrom reviewed the projecYs vicinity maps with the Committee. Wickstrom stated that the streets included in the project were approved bythe Committee in December 2010. Street Systems Engineer Wickstrom reported that the prqject has been broken into finro phases. Phase 1 of the project includes the streets that are easier fo design and can be put out to bid more quickly. Phase 1 will incorporate the streets that need chip sealing, patching and overlays. Phase 2 of the project will be advertised for bids later in the summer and will include streets with a more complicatetl design, such as the sfreets that need to be rebuilt and streets with utility work. Staff is requesting Council grant permission to advertise for Phase 4 only. Vice-Chair Peloza asked when Phase 2 will_ be brought to the Committee. Street Systems Engineer Wickstrom answered that staff would like advertisement for bids to go`out in late July 2011. Vice-Chair Peloza asked when fhe proposed streets for the 2012 program will be reviewed by the Committee. Assistant Director/Cify Engineer Selle answered the streets for 2012 will be reviewed in late Fall or early Winter of 2011. Member Haugen asked how staff determines when streets should be treated with chip seal versus thin overlay. Street Systems Engineer Wickstrom answered that the streets selected for chip seal have high crowns and steep side slopes and ifittiey are overlayed it would increase the cross slope of the roadway beyond acceptable limits, Assistant Director/City Engineer Selle also pointed out that at previous Public Works Committee Meetings #he Gommittee encouraged staff to consider chip seal as an alternative treatment for pavement. It was moved by Councilmemeber Singer, seconded by Member Haugen, that the Committee recommend Council grant pecmission to advertise for bids for Project No. CP1101 - 2011 Local Street Pavement Preservation - Phase 1. Motion carried 3-0. Page 2 Public Works Committee Minutes June 6 2011 MINUTES D. APPROVE FINAL PAY ESTIMATE NO. 2 T0 CONTRACT 10-30 IN THE AMOUNT OF $7,643;70, FOR A TOTAL CONTRACT PRICE OF $40,731.00, WITH TOTEM ELECTRIC OF TACOMA AND ACCEPT CONSTRUCTION OF PROJECT NO. CP1020 - 2010 SIGNAL IMPROVEMENTS Project Engineer Dunsdon was present. There were no questions from the Committee. It was moved by Councilmember Singer, seconded 6y Member Haugen, thaf the Committee recommend Council approve Final Pay Estimate No.. 2 to Contract 10-30 with Totem Electric of Tacoma and accept construction of Project No. CP1020 - 2010 Signal Improvements. Motion carried 3-0. III. ISSUES There were no issues. IV. DISCUSSION AND INFORMATION A. CAPITAL PROJECT STATUS REPORT Item 11 - CP1004 - South Aubum ITS Exaansion Proiect: Assistant City Engineer Gaub confirmed that work on the project will being within the week, 'in response to a question asked by Vice-Chair Peloza: Item 12 - C507B - Aubum/PacificSraif Phase 2: Viee-Chair Peloza asked if work will being in June. Assistant City Engineer Gaub answered that work on the project has already started. . Councilmember Singer asked how much more work will need to be completed to connecf the C Street and Interucban Trails. Assisfant City Engineer Gaub answered that Project C507B is extending the trail down Skinner Road to the park located.along 3`d Street in Pacific. Gaub stated fhat the City of Pacific has plans to then connect the trail to the Interurban Trail. Mayor Lewis stated that the City of Pacific has a grant with Pierce County for completion of the trail. Item 10 - CP1006 - Lakeland Hills Reservoir 6: Member Haugen asked if the project was moving forward smoothly. Assistant City Engineer Gaub answered that work on the foundation _ is underway and there have been no concerns to date. Item 13 - C41 OA - S. 277t' Wetland Mitiqation Monitorinp: Assistant, City Engineer Gaub said that the Pre-Construction Meeting is still scheduled for J:une 7, 2011, in response to a question asked by Vice-Chair Peloza. Item 15 - CP1005 - S. Division Street Promenade Project: Vice-Chair Peloza asked for the status of the Pre-Construction Meeting: Assistant City Ehgineer Gaub answered that the meeting went well and work should start within the next week or so. Vice-Chair Peloza asked what the first phase of projecf construction will .look like and how it will affect the Downtown Area. Assistant Gity EngineerGaub said construction crewswill move into the area next week antl the frsf thing they will be working on is the utility work. Work will likely begin at the intersection of A Street SW/NW and Main Sfreet. Vice-Chair Peloza asked if the construction will impact the Sunbreak Cafe. Mayor Lewis answered that the cafe should Page 3 Public Works Committee Minutes June 6. 2011 MINUTES experience no problems during construction. Assistant City Engineer Gaub noted that Puget Sound Energy has already stacfed work in the area, relocating utility facilities. Member Haugen asked abouf construction clean-up. Assistant Direetor/City Engineer Selle answered that the contractor is very.sensitive to working in the Downtown Area and thaf staff has made them well aware of the City's expectafions of how they do their work. Item 17 - CP0756 - Lea Hill Pump Station Decommission-- Phase 2: Vice-Chair Peloza asked if the bids for the project will,be opening as schecluled, on June 7, 2011: Assistant City Engineer Gaub confirmed that to be correct. Item 19 - C201A - M Street Underpass (Grade Separation): Member Haugen asked about the projecf funding. Assistant City Engineer Gaub stated that the Public Works Trust Fund Loan is in place and staff is applying for a Transportation Improvement Board (TIB) Grant to offset some of the loan costs if received. Mayor Lewis stated thaf with the Public Works Trust Fund Loan, enough funding has been, secured to move forward with the project and if the City receives the TIB Grant, the amount of the loan will be reduced. Mayor Lewis pointed out that Govemor Gregoire still needs fo sign the budget to make the PWTF loan available. Item D- MS1003 - Airaort Storm 1N6ter InventoryLSurveY; Member Haugen asked about the status of the inventory. Assisfant Director/City Engineer Selle stated that the information that the Committee was briefed on April 18, 2011 is being incorporated into the planning for storm drainage in the vicinify of#he Airporf. Utilities Engineer Repp stated .that the inventory report is complete and staff is incorporating items needing improvement into Capital Improvement Plans. V. ADJOURNMENT There being no #urther business to come before the Public Works Committee, the meeting was adjourned at 3:50 p:m. Approved this 20'h: day of June, 2011. , • Rich Wagner J nifer Ri by Chairman ublic W s Departm 4ttSe?ary Page 4 ,