HomeMy WebLinkAbout06-06-2011
CITY OF AUBURN
C1TY OF PUBLIC WORKS COMMITTEE
June 6, 2011
WASHINGTON nniNUres
L CALL TO ORDER
Vice-Chair Peloza called the meeting to order at 3:30 p.m. in Conference Room #2, located on the
second floor.of Auburn City Hall, One East Main Street, Auburn; Washington, Committee members ,
present were: Vice-Chair Bill Peloza, Member Virginia Haugen, and Councilmember Sue Singer
substifuting for Chairman Wagner; Chairman Wagner was excused. Also present during the
meeting were; Mayor Peter B. Lewis, Public Works Director Dennis Dowdy, City
Engineer/Assistant Director Dennis Selle, Assistant City Engineer Ingrid Gaub, Utilities Engineer
Dan Repp, Project Engineer Jacob Sweeting, Project Engineer Leah Dunsdon, Street Systems
Engineer Seth Wickstrom, Citizens Wayne Osborne and Largo Wales, and Department Secretary
Jennifer Rigsby.
II. CONSENT AGENDA
A. APPROVAL OF MINUTES
It was moved by Member Haugen, seconded by CouncilmemberSinger, that the Committee
approve the Public Works Committee minutes for date, May 16, 2011.
Motion carried 3-0.
B. PERMISSION TO ADVERTISE FOR BIDS FOR PROJECT NO. C201A - RESIDENTIAL
BUILDING DEMOLITION
Project Engineer Sweeting stated that there are eight residential properties, acquired by the
City, which have been vacated and are to be demolished as part of the M Street SE Underpass
Project. There is also a City owned residential structure in Cedar Lanes Park which will be
included in the demolition.
. Project Engineer Sweeting confirmed that the informational signs for the project are posted, in ~
responseto a sfatement made by Director powdy: The plastic flyer containers were just
received and will be mounfed under the signs.
Vice-Chair Peloza asked if the City is encouraging the contractor to recycle demolished
materials. Sweeting answered that a 75% goal for recycling was incorporated into the contract.
Vice-Chair Peloza commended sfaff on the inclusion of recycling.
Vice-Chair Peloza asked if any of the plants on the properties are being saved and relocated.
Sweeting answered thaf there are some trees and other vegetation that are to remain and will
be incorporated into the design of the storm pond facility.
- Vice-Chair Peloza asked, on behalf, of a citizen, if any of the houses could be sold and moved in
order to recuperate some of the cost of the project: Project Engineer Sweeting answered that
the'federal funds the City is receiving for right-of-way purchase is nof a loan and must be spent
in order for the City to receive the funding. Sweeting also pointed out that the entire house
would need to be moved and that would be very expensiVe.
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Public Works Committee Minutes June 6 2011
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Councilmember Singer commented that she supports the demolition of the residence in Cedar
Lanes Park. The Committee agreed.
The Committee discussed the age of the residential properfies being demolished.
Project Engineer Sweeting stated that there will be trees on the properties that will remain and
will be incorporated into the project's design, in response to a question asked by Member
Haugen.
It was moved by Councilmember Singer, seconded by Member Haugen, that the Committee
recommend Council grant permission fo advertise for bids for Project No. C201A - Residential
Building Demolition.
Motion carried 3-0.
C. PERMISSION TO ADVERTISE FOR BIDS FOR PROJECT NO. CP1101 = 2011 LOCAL
STREET PAVEMENT PRESERVATION - PHASE 1
Street Systems Engineer Wiekstrom reviewed the projecYs vicinity maps with the Committee.
Wickstrom stated that the streets included in the project were approved bythe Committee in
December 2010.
Street Systems Engineer Wickstrom reported that the prqject has been broken into finro phases.
Phase 1 of the project includes the streets that are easier fo design and can be put out to bid
more quickly. Phase 1 will incorporate the streets that need chip sealing, patching and
overlays. Phase 2 of the project will be advertised for bids later in the summer and will include
streets with a more complicatetl design, such as the sfreets that need to be rebuilt and streets
with utility work.
Staff is requesting Council grant permission to advertise for Phase 4 only. Vice-Chair Peloza
asked when Phase 2 will_ be brought to the Committee. Street Systems Engineer Wickstrom
answered that staff would like advertisement for bids to go`out in late July 2011.
Vice-Chair Peloza asked when fhe proposed streets for the 2012 program will be reviewed by
the Committee. Assistant Director/Cify Engineer Selle answered the streets for 2012 will be
reviewed in late Fall or early Winter of 2011.
Member Haugen asked how staff determines when streets should be treated with chip seal
versus thin overlay. Street Systems Engineer Wickstrom answered that the streets selected for
chip seal have high crowns and steep side slopes and ifittiey are overlayed it would increase
the cross slope of the roadway beyond acceptable limits, Assistant Director/City Engineer Selle
also pointed out that at previous Public Works Committee Meetings #he Gommittee encouraged
staff to consider chip seal as an alternative treatment for pavement.
It was moved by Councilmemeber Singer, seconded by Member Haugen, that the Committee
recommend Council grant pecmission to advertise for bids for Project No. CP1101 - 2011 Local
Street Pavement Preservation - Phase 1. Motion carried 3-0.
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Public Works Committee Minutes June 6 2011
MINUTES
D. APPROVE FINAL PAY ESTIMATE NO. 2 T0 CONTRACT 10-30 IN THE AMOUNT OF
$7,643;70, FOR A TOTAL CONTRACT PRICE OF $40,731.00, WITH TOTEM ELECTRIC OF
TACOMA AND ACCEPT CONSTRUCTION OF PROJECT NO. CP1020 - 2010 SIGNAL
IMPROVEMENTS
Project Engineer Dunsdon was present. There were no questions from the Committee.
It was moved by Councilmember Singer, seconded 6y Member Haugen, thaf the Committee
recommend Council approve Final Pay Estimate No.. 2 to Contract 10-30 with Totem Electric of
Tacoma and accept construction of Project No. CP1020 - 2010 Signal Improvements.
Motion carried 3-0.
III. ISSUES
There were no issues.
IV. DISCUSSION AND INFORMATION
A. CAPITAL PROJECT STATUS REPORT
Item 11 - CP1004 - South Aubum ITS Exaansion Proiect: Assistant City Engineer Gaub
confirmed that work on the project will being within the week, 'in response to a question asked
by Vice-Chair Peloza:
Item 12 - C507B - Aubum/PacificSraif Phase 2: Viee-Chair Peloza asked if work will being in
June. Assistant City Engineer Gaub answered that work on the project has already started. .
Councilmember Singer asked how much more work will need to be completed to connecf the C
Street and Interucban Trails. Assisfant City Engineer Gaub answered that Project C507B is
extending the trail down Skinner Road to the park located.along 3`d Street in Pacific. Gaub
stated fhat the City of Pacific has plans to then connect the trail to the Interurban Trail. Mayor
Lewis stated that the City of Pacific has a grant with Pierce County for completion of the trail.
Item 10 - CP1006 - Lakeland Hills Reservoir 6: Member Haugen asked if the project was
moving forward smoothly. Assistant City Engineer Gaub answered that work on the foundation
_ is underway and there have been no concerns to date.
Item 13 - C41 OA - S. 277t' Wetland Mitiqation Monitorinp: Assistant, City Engineer Gaub said
that the Pre-Construction Meeting is still scheduled for J:une 7, 2011, in response to a question
asked by Vice-Chair Peloza.
Item 15 - CP1005 - S. Division Street Promenade Project: Vice-Chair Peloza asked for the
status of the Pre-Construction Meeting: Assistant City Ehgineer Gaub answered that the
meeting went well and work should start within the next week or so.
Vice-Chair Peloza asked what the first phase of projecf construction will .look like and how it will
affect the Downtown Area. Assistant Gity EngineerGaub said construction crewswill move into
the area next week antl the frsf thing they will be working on is the utility work. Work will likely
begin at the intersection of A Street SW/NW and Main Sfreet. Vice-Chair Peloza asked if the
construction will impact the Sunbreak Cafe. Mayor Lewis answered that the cafe should
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Public Works Committee Minutes June 6. 2011
MINUTES
experience no problems during construction. Assistant City Engineer Gaub noted that Puget
Sound Energy has already stacfed work in the area, relocating utility facilities.
Member Haugen asked abouf construction clean-up. Assistant Direetor/City Engineer Selle
answered that the contractor is very.sensitive to working in the Downtown Area and thaf staff
has made them well aware of the City's expectafions of how they do their work.
Item 17 - CP0756 - Lea Hill Pump Station Decommission-- Phase 2: Vice-Chair Peloza asked
if the bids for the project will,be opening as schecluled, on June 7, 2011: Assistant City
Engineer Gaub confirmed that to be correct.
Item 19 - C201A - M Street Underpass (Grade Separation): Member Haugen asked about the
projecf funding. Assistant City Engineer Gaub stated that the Public Works Trust Fund Loan is
in place and staff is applying for a Transportation Improvement Board (TIB) Grant to offset
some of the loan costs if received. Mayor Lewis stated thaf with the Public Works Trust Fund
Loan, enough funding has been, secured to move forward with the project and if the City
receives the TIB Grant, the amount of the loan will be reduced. Mayor Lewis pointed out that
Govemor Gregoire still needs fo sign the budget to make the PWTF loan available.
Item D- MS1003 - Airaort Storm 1N6ter InventoryLSurveY; Member Haugen asked about the
status of the inventory. Assisfant Director/City Engineer Selle stated that the information that
the Committee was briefed on April 18, 2011 is being incorporated into the planning for storm
drainage in the vicinify of#he Airporf.
Utilities Engineer Repp stated .that the inventory report is complete and staff is incorporating
items needing improvement into Capital Improvement Plans.
V. ADJOURNMENT
There being no #urther business to come before the Public Works Committee, the meeting was
adjourned at 3:50 p:m.
Approved this 20'h: day of June, 2011.
, •
Rich Wagner J nifer Ri by
Chairman ublic W s Departm 4ttSe?ary
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