HomeMy WebLinkAboutITEM V-EInteroffice Memorandum
~ HILT
To: City Council
From: Shelley Coleman, Finance Director
CC: Pete Lewis, Mayor
Date: August 17, 2011
Re: 2011 Budget Amendment #4
Attached is proposed budget amendment #4 for your review. Schedule A summarizes, by fund, the
proposed changes to the City's 2011 Budget, inclusive of previously authorized budget amendments .
Council's approval of this proposed amendment would have the following effects:
❖ Creation of a Senior Accountant (1 FTE; $31,850): This proposal would create a new Senior
Accountant position in the Finance Department effective September 1, 2011. Over the past several
years, responsibilities for governmental accounting have grown and have become more voluminous and
complex. Duties of this new position will include management of the City's Comprehensive Annual Financial Report, management of the CAFR reporting module, and GASB financial reporting
and
compliance.
❖ Creation of a BailifflCourt Security Officer (1 FTE; $7,400 net budget impact): This proposal
would terminate the City's existing contract for courtroom security services and bring this function in-
house effective September 1, 2011. The fiscal impact of creating this new position for the last four months of 2011 is $25,780 and will be offset by contracted security services savings
of $18,380, for a net
impact of $7,400.
❖ Creation of a Marketing and Promotions Coordinator (1 FTE; $0 budget impact): This
proposal would terminate the City's existing contract for animal control services and bring this function in-
house effective September 1, 2011. By bringing this position in-house, the City would have greater control over this service and maximize the amount of revenue generated through animal
licensing. Also,
this position will market and promote other areas in the City that generate revenues.
Correct where the Wayfinding project is budgeted ($0 net budget impact): This proposal
moves the $61,000 budget for the Wayfinding project from the City's General Fund to the Local Revitalization Fund.
1 Budget amendments #l, #2, and #3, as approved by Ordinances 6351, 6352 and 6362, respectively.
T~ U I~r~1~D
❖ Increase REET 1 Transfer out and reduce Facilities Fund Transfer out to the City Hall
Annex Debt Service Fund 230 ($0 net budget impact): This proposal would allocate the debt service evenly between REET 1 and the Utility Funds. Currently the utility funds pay Interfund
rent for the Annex
Building to the Facilities fund; this same amount is transferred out of the Facilities Fund to Fund 230 for
debt service.
❖ Reduce the Golf Course budget due to lowered revenues & expenses (-$82,000): Due to lower than anticipated revenues and expenses for the Golf Course enterprise fund, this proposal
reduces budgeted revenues and expenses for Golf Course operations. To ensure sufficient working
capital to support operations, an inter-fund transfer of $400,000 from the City's General Fund to the Golf
Course Fund will be made, as previously reviewed and approved by Council.
❖ Increase Information Services fund budget for revenues & expenses ($24,000): This
proposal will increase temporary wages and intergovernmental IS service revenues due the interlocal agreements with City of Algona and City of Pacific for technical support.
Council's approval of the proposed amendments would result in a net reduction to the overall City budget of
$224, 300.
Table 1 below summarizes the 2011 budget, as amended, under this proposed Ordinance:
Table 1: 2011 BudgetAs Amended
As Adopted (Ord 6339) $243,008,811
Budget Adjustments
#1 (Ord 6351) 51,500
#2 (Ord 6352) 17,099,284
#3 (Ord 6362) 13,481,092
#4 (Prop Ord 6370) -224,300
Budget as Amended $273,416,387
Additional detail regarding the proposed amendments can be found in Schedule A.
Attachments:
Proposed Ordinance #6370 (budget adjustment #4)
Summary of proposed 2011 budget adjustments by fund and department (Schedule A)
f:lbudget directory12011 budgetlamendmentslba#4transmittalrnemo -final budget amendment #4 draft.docx
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AGENDA BILL APPROVAL FORM
* SASH II'Ti
Agenda Subject: Date:
Ordinance No. 6370 August 17, 2011
Department: Attachments: Budget Impact: Finance Ordinance No. 6370 and Schedule -$224,300
<<A„
Administrative Recommendation:
City Council to introduce and adopt Ordinance No. 6370
Background Summary:
Ordinance No. 6370 decreases the 2011-12 biennial budget, as amended, to $273,416,387. Proposed
amendments authorized by this Ordinance include addition of 3 new FTE positions:
1) Senior Accountant
2) BailifflCourt Security Officer
3) Marketing and Promotions Coordinator
Other adjustments include correction of revenue funding for the Wayfinding project in the Local
Revitalization Fund, adjusting the City Hall Annex Debt funding to allocate evenly between REET and
Utility funds and to reduce revenue and expense budget for the Golf Course. In addition, the Information
Service fund revenue & expense budget is increased to reflect the revenue and expenses related to the
interlocal agreements with Algona and Pacific for technical support.
Reviewed by Council & Committees: Reviewed by Departments & Divisions:
❑ Arts Commission COUNCIL COMMITTEES: ❑ Building ❑ M&0
❑ Airport ®Finance ❑ Cemetery ❑ Mayor ❑ Hearing Examiner ®Municipal Serv. ❑Finance ❑ Parks
❑ Human Services ®Planning & CD ❑ Fire ❑ Planning
❑ Park Board ®Public Works ❑ Legal ❑ Police ❑ Planning Comm. ❑ Other ❑Public Works ❑ Human Resources
❑ Information Services
Action:
Committee Approval: ❑Yes ❑No
Council Approval: ❑Yes ❑No Call for Public Hearing I l Referred to Until I l
Tabled Until I I
Councilmember: Backus Staff: Coleman Meeting Date: August 22, 2011 Item Number:
rr~Y
t 4 ~ i ri' rr ~ :'r }1 •~K SAY J l ~ ~ I i y a fir' ti i f.. ~ ~ .i f ~ Sr 'r9 .AS ~1
ORDINANCE N0. 6-
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
AUBURN, WASHINGTON, AMENDING ORDINANCE N0.
6339, THE 2011-2012 BIENNIAL BUDGET ORDINANCE AS
AMENDED BY ORDINANCE N0. 6351, ORDINANCE N0.
6352 AND ORDINANCE N0. 6362 AUTHORIZING
AMENDMENT TO THE CITY OF AUBURN 2011-2012
BUDGET AS SET FORTH IN SCHEDULE "A"
WHEREAS, the Auburn City Council at its regular meeting of December 6,
2010, adopted Ordinance No. 6339 which adopted the City of Auburn 2011-2012
Biennial budget; and
WHEREAS, the Auburn City Council at its regular meeting of February 22,
2011, adopted Ordinance No. 6351 which amended Ordinance No. 6339 which
adopted the City of Auburn 2011-2012 Biennial budget; and
WHEREAS, the Auburn City Council at its regular meeting of April 4, 2011,
adopted Ordinance No. 6352 which amended Ordinance No. 6351; and
WHEREAS, the Auburn City Council at its regular meeting of July 18, 2011,
adopted Ordinance No. 6362 which amended Ordinance No. 6352; and
WHEREAS, the City of Auburn deems it necessary to appropriate additional
funds to the various funds of the 2011 budget; and
WHEREAS, this Ordinance has been approved by one more than the
majority of all councilpersons in accordance with RCW 35A.34.200.
NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN,
WASHINGTON DO ORDAIN AS FOLLOWS:
Ordinance No. 6370
August 2, 2011 Page 1 of 3
Section 1. Amendment of the 2011-2012 Biennial Budget. The 2011-
2012 Biennial Budget of the City of Auburn is amended pursuant to Chapter 35A.34
RCW, to reflect the revenues and expenditures as shown on Schedule "A" attached
hereto and incorporated herein by reference. The Mayor of the City of Auburn,
Washington is hereby authorized to utilize revenue and expenditure amounts
shown on said Schedule "A". A copy of said Schedule "A" is on file with the City
Clerk and available for public inspection.
Section 2. Severability. If any provision of this Ordinance or the
application thereof to any person or circumstance is held to be invalid, the
remainder of such code, ordinance or regulation or the application thereof to other
person or circumstance shall not be affected.
Section 3. Implementation. The Mayor is hereby authorized to
implement such administrative procedures as may be necessary to carry out the
directives of this legislation.
Section 4. Effective Date. This Ordinance shall take effect and be in
force five (5) days from and after its passage, approval and publication as provided
by law.
INTRODUCED:
PASSED:
APPROVED:
PETER B. LEWIS, MAYOR
Ordinance No. 6370
August 2, 2011 Page 2 of 3
ATTEST:
Danielle E. Daskam
City Clerk
APPROVED AS TO FORM:
Daniel B. Heid
City Attorney
PUBLISHED:
Ordinance No. 6370
August 2, 2011 Page 3 of 3