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HomeMy WebLinkAbout08-01-2011 * Finance Committee ciiY oF_ WR. August 1, 2011 - 6:00 PM Annex Conference Room 1 "~ASH f NGTON MINUTES 1. CALL TO ORDER Chair Backus called the meeting to order at 6:00 p.m. in Conference Room 1 located on the second floor of the City Hall Annex located atOne East Main Street in Auburn. A. Roll Call Chair Backus, Vice Chair Lynn Norman and Member Rich Wagner were present. Also present were: Mayor Peter B. Lewis, City Attorney Daniel B. Heid, Finance Director Shelley Coleman, Chief of Police Bob Lee, Planning and Development Director Kevin Snyder, Public Works Director Dennis Dowdy, Planning Manager Elizabeth Chamberlain, and City Glerk Danielle Daskam. B. Announcements ....There. was no announcement. . : C. Agenda INlodification s There was no change to the agenda. IL CONSENT AGENDA A. July 18, 2011 Minutes Vice Chair Norman moved and Member Wagner seconded to approve the July 18, 2011 minutes: 11IIOTION` CARRIED UNANIMOUSLY. 3-0. B. Claims Vouchers: (Coleman) Claims check numbers 406215 through 406537 in the amount of $1,922;333.75 and three wire fransfers in the amount of $204,197.50 and dated this 1:st.day of August, 2011. C. Payroll Vouchers (Coleman) Payroll check numbers 531828 through 531925 in the amount of $330,258.26 and elecfronic deposit transmissions in the amount ofi $1,202,060.05 for a grand tofal of $1,532,31831 for the period covering July 14, 2011 to July 27, 2011. Committee members reviewed the claim and payroll vouchers and briefly discussed claims voucher. numbers 125, 406259, 406449, 406241, 406263, , 406285, 406408, 406457 and 406497. ' Page 1 of 4 Vice Chair Norman moved and Member Wagner seconded to approve the claims and payroll vouchers. MOTION CARRIED UNANIMOUSLY. 3-0. III. DISCUSSION ITEMS A. Resolution No. 4731 (Lee) A Resolution of the .City Council of the City of Auburn, Washington, authorizing the Mayor to accept grant funds from the U.S. Departmenf of Justice for a Byrne Memorial Justice Assistance Grant Chief of Police Lee explained that Resolution No. 4731 accepts a Byrne, Memorial Grant from the U.S. Department of Justice in the amount of $33,631.00. The . funds will be used for several community policing efforts, such as overtime for Teen Late Night, crime prevention, block watch meetings, DUI enforcement, racer emphasis patrols, the citizens academy, and fireworks. B. Resolution No. 4730 (Snyder) A Resolution of the City Council of the City of Auburn, Washington, authorizing the Mayor and City Clerk to execute an agreementfoc building, planning, and code enforcement services with the City of Algona Planning Manager Chamberlain explained that Resolution No. 4730 will authorize the Mayor to execute an interlocal agreement with the City of Algona to provide planning, building and advisory code enforcement services to the City of Algona. The City of Auburn has been providing building services, including plan review and building inspections, to:Algona since 2005. The planning services will include a planner at Algona City Hall two days per week for four hours a day. The City of Aubum will receive full cost recovery for the serviees provided. . Director Snyder explained that the rates for services outlined on Exhibit C include a billable rate and a basic overhead cost. C. Resolution No. 4714 (Dowdy) A Resolution of the City Council of the City of Auburn, Washington, dedicating property acquired by the City of Aubum for the M Street Underpass Project as right-of-way Public Works Director powdy Stated that Resolution No. 4714 completes the dedication of various properties acquired for #he M Sfreet Underpass Project as right-of-way. Due to the significant amount of properties thatrequired total taking, the properties were acquired using standard Warranty Deeds, which conveyed the properties as City property. All properties have been acquired for the project. In . order to meet right-of-way certification with the State, the City must dedicate portions of the total takes as right-of-way for the street project. , Page 2 of 4 D. Resolution No. 4732 (Dowdy) A Resolution of the City Council of the City of Auburn, Washington, authorizing the Mayor to award and execute an agreement with the lowest responsible bidder for construction of Public Works Contract Number 11-11 for Project CP0916, Wesf Valley Highway Improvements Public Works Director powdy advised that Resolution No. 4732 grants the Mayor the authority to award and execute Public Works Contract No. 11-11 for Project CP0916, West Valley Highway Improvements. The resolution is recommended in order to avoid delaying the construction start by two weeks. The bids will be opened on August 4th and the resolution will allow the Mayor to award the bid to the lowesf responsible bidder. The project will close the West Valley Highway from Main Street to Peasley Canyon for forty-five days. Detours will be established. E. Resolution No. 4735 (Dowdy) A Resolution of the City Council of the City of Auburn, Washington, authorizing the Mayor and Cify Clerk to negotiate and execute an Interlocal Agreement with the Muckleshoot Indian Tribe to design and construct improvements to the Auburn Way South Corridor between Fir Street SE and Hemlock Street SE Public Works Direcfor powdy explained that Resolution No:. 4735 authorizes an agreement with the Muckleshoot Indian Tribe (MIT) for their participation in the construction and design work for the Aubum Way South Corridor improvements between FirStreet SE and Hemlock Street SE. The MIT will provitle matching funds in the amount of $600,000 for the $2.4 million grant from the Washington State Transportation Improvement Board grant for the project. F. Resolution No. 4736 (Dowdy) A Resolution of the City Council of the City of Auburn, Washington, authorizing the Mayor to accept a grant from the Washington State Transportation Improvement Board for improvements to the Auburn Way South Corridor between Fir Street SE and Hemlock Street SE The City, in partnership with the Muckleshoot IndianTribe (MIT), was granted a Washington State Transportafion Improvement Board grant in the amount of $2,426,400 for the design and construction of irriprovements to the Auburn Way South corridor between Fir Street SE and Hemlock Street SE. The twenty percent matching requirement, wil( be provided by the MIT. Resolution No. 4736 authorizes the acceptance of the grant from the Washington State Transportation lmprovement Board. IV. ADJOURNMENT There being no further businessto come before the Committee, the meeting adjoumed Page 3 of 4 at 6;26 p.m. APPROVED THE --~AY OF AUGUST, 2011. ` ckus, Chair anielle Daskam, City Clerk (J Page 4 of 4