HomeMy WebLinkAbout09-06-2011
Public Works Committee
September 6, 2011 - 3:30 PM
Annex Room 2
AGENDA
I. CALL TO ORDER
A. Roll Call
B. Announcements
C. Agenda Modifications
II. CONSENT AGENDA
A. Approval of Minutes*
B. Right-Of-Way Use Permit No. 09-14* (Mund)
Approve Amendment No. 2 to Right-of-Way Use Permit No. 09-14 for Mohawk
Northern Plastics LLC
C. Right-of-Way Use Permit No. 11-17* (Mund)
Approve Right-of-Way Use Permit No. 11-17 for The City of Auburn Parks, Arts
and Recreation Department's Veterans' Day Parade
D. Public Works Project No. CP1116* (Vondrak)
Permission to advertise for bids for Project No. CP1116, Downtown Pedestrian
Lighting Replacement
E. Public Works Project No. CP1117* (Wickstrom)
Award Small Works Contract No. 11-19 to Doolittle Construction, LLC on their low
bid of $95,150.00 for Project No. CP1117, 2011 Arterial & Collector Crack Seal
Project
III. RESOLUTIONS
A. Resolution No. 4733* (Mund)
A Resolution of the City Council of the City of Auburn, Washington, Authorizing the
Renewal of PWA 06-22 and Amending the Terms of the Agreement
B. Resolution No. 4749* (Dunsdon)
A Resolution of City Council of the City of Auburn, Washington, Authorizing the
Mayor and City Clerk to Negotiate and Execute an Agreement with the City of
Tacoma to Provide a Wholesale Connection for the 132nd Avenue SE Tacoma
Pipeline 5 Intertie Improvement Project (CP1103)
IV. DISCUSSION ITEMS
A. Transportation Benefit District Draft Ordinance (Dowdy)
B. Resolution No. 4750* (Bailey)
A Resolution of the City Council of the City of Auburn, Washington Declaring
Certain Items of Property as Surplus and Authorizing Their Disposal
C. Capital Project Status Report* (Gaub)
V. ADJOURNMENT
Agendas and minutes are available to the public at the City Clerk's Office, on the City website
(http://www.auburnwa.gov), and via e-mail. Complete agenda packets are available for
review at the City Clerk's Office.
*Denotes attachments included in the agenda packet.
AGENDA BILL APPROVAL FORM
Agenda Subject:
Approval of Minutes
Date:
August 30, 2011
Department:
Public Works
Attachments:
August 15, 2011 Draft Minutes
Budget Impact:
$0
Administrative Recommendation:
Public Works Committee to approve the minutes of the August 15, 2011 Public Works
Committee Meeting.
Background Summary:
Reviewed by Council Committees:
Public Works
Councilmember:Wagner Staff:
Meeting Date:September 6, 2011 Item Number:CA.A
AUBURN * MORE THAN YOU IMAGINEDCA.A
Public Works Committee
August 15, 2011 - 3:30 PM
Annex Room 2
MINUTES
I.CALL TO ORDER
Chairman Rich Wagner called the meeting to order at 3:30 p.m. in Conference
Room #2, located on the second floor of Auburn City Hall, One East Main Street,
Auburn, Washington.
A.Roll Call
Chairman Wagner, Vice-Chair Bill Peloza, and Member Haugen were
present. Also present during the meeting were: Mayor Pete B. Lewis, Public
Works Director Dennis Dowdy, City Engineer/Assistant Director Dennis
Selle, Assistant City Engineer Ingrid Gaub, Utilities Engineer Dan Repp,
Traffic Engineer Pablo Para, Engineering Aide Amber Mund, Street
Systems Engineer Seth Wickstrom, Project Engineer Jacob Sweeting,
Project Engineer Ryan Vondrak, Project Engineer Leah Dunsdon, Finance
Director Shelley Coleman, Utility & Accounting Services Manager Mark
Gregg, Finance Planning Manager Martin Chaw, Planning Director Kevin
Snyder, Planning Manager Elizabeth Chamberlain, Principal Planner Jeff
Dixon, Storm Drainage Engineer Tim Carlaw and Public Works Secretary
Jennifer Rigsby.
Members of the public in attendance included: Terrence Danysh, Partner,
Dorsey & Whitney LLP representing Robertson Properties Group (RPG),
Wayne Osborne and Largo Wales.
B.Announcements
There were no announcements.
C.Agenda Modifications
There were no agenda modifications.
II.CONSENT AGENDA
A.Approval of Minutes
Councilmember Peloza moved and Councilmember
Haugen seconded to Approve the minutes from the August 1, 2011 Public
Works Committee Meeting, as amended.
Vice-Chair Peloza suggested additional clarification on a comment made by
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Member Haugen, during discussion of Consent Item B, “…voiced her
concern about use of the parking lot on B Street SE and the condition of the
lot.” Chairman Wagner suggested the minutes be amended to read, “…
pedestrian conditions of the lot.”
Vice-Chair Peloza asked that the same amendments be made to a similar
comment in Consent Item C.
Motion Carried Unanimously. 3-0.
B.Right-of-Way Use Permit No. 09-14 Amendment (Mund)
Approve amendment to Right-of-Way Use Permit No. 09-14 for Mohawk
northern Plastics LLC
Councilmember Peloza moved and Councilmember
Haugen seconded to Approve the Amendment to Right-of-Way Use Permit
No. 09-14 for Mohawk Northern Plastics LLC.
Engineering Aide Mund explained that the amendment will add additional
facilities so that all of the Mohawk facilities are covered under a single five-
year Right-of-Way Use Permit No. 09-14, in response to a question asked
by Vice-Chair Peloza.
Motion Carried Unanimously. 3-0.
C.Right-of-Way Use Permit No. 11-16 (Mund)
Approve Right-of-Way Use Permit No. 11-16 for Auburn Parks, Arts and
Recreation Santa Parade.
Councilmember Peloza moved and Councilmember
Haugen seconded to Approve Right-of-Way Use Permit No. 11-16 for the
Auburn Parks and Recreation Department Annual Santa Parade.
Motion Carried Unanimously. 3-0.
D.Public Works Project No. CP0803 (Dunsdon)
Award Small Works Contract No. 11-04 to T Miller Construction on Their
Low Bid of $115,336.90 for Project No. CP0803, 37th St SE / R St SE
Pedestrian Connector
Councilmember Peloza moved and Councilmember
Haugen seconded to Approve the award of Contract No. 11-04, to T Miller
Construction for Project No. CP0803 – 37th Street SE / R Street SE
Pedestrian Connector.
Chairman Wagner asked for the construction schedule. Project Engineer
Dunsdon stated that construction should begin in mid-September 2011 and
there are 35 working days; however, there will be a suspension of work
because of the anticipated delivery schedule for the lighting poles, which
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takes at least 12 weeks.
Chairman Wagner asked if the connector trail will be closed until the lights
are installed. Dunsdon stated that once the schedule is received from the
contractor, staff will be able to determine how much work can be done on
the connector prior to the installation of the light poles and if the pathway
can be open.
Motion Carried Unanimously. 3-0.
E.Public Works Project No. CP1002 (Wickstrom)
Approve Final Pay Estimate No. 10 to Contract No. 10-03 in the Amount of
$18,866.57 and Accept Construction of Project No. CP1002 - 2010 Local
Street Pavement Preservation Project
Councilmember Peloza moved and Councilmember
Haugen seconded to Approve Final Pay Estimate No. 10 to Contract No.
10-03 with RW Scott Construction for Project No. CP1002 – 2010 Local
Street Pavement Preservation.
Motion Carried Unanimously. 3-0.
III.ORDINANCES
A.Ordinance No. 6374 (Dowdy)
An Ordinance of the the City Coiuncil of the City of Auyburn, Washington,
amending Section 2.94.020 of the Auburn City Code relating to the Citizen's
Committee for Transportatin, Transit and Trails
Councilmember Peloza moved and Councilmember
Haugen seconded to recommend that the City Council introduce and adopt
Ordinance No. 6374.
Director Dowdy stated that Ordinance No. 6374 will amend the existing City
Code so that the Transportation, Transit and Trails Committee can have up
to nine members.
Chairman Wagner asked if there is a restriction that dictates only City of
Auburn residents can be a part of the Committee. Mayor Lewis answered
that there is no such restriction and, in addition, Ordinance No. 6374 will
allow for the City to include an appointee from the Muckleshoot Indian Tribe
(MIT) on the Committee.
Motion Carried Unanimously. 3-0.
IV.RESOLUTIONS
A.Resolution No. 4737 (Sweeting)
A Resolution of the City Council of the City of Auburn, Washington,
Authorizing the Mayor to Grant an Easement to Puget Sound Energy for the
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Purpose of Relocating Utilities for the M Street SE Underpass Project
(C201A)
Councilmember Peloza moved and Councilmember
Haugen seconded to recommend that the City Council adopt Resolution
No. 4737.
Project Engineer Sweeting stated that the City is not paying for Puget
Sound Energy (PSE) to relocate their facilities. The facilities are being
relocated as part of PSE’s franchise agreement with the City, in response to
a question asked by Chairman Wagner.
Vice-Chair Peloza asked for the size of the easement. Project Engineer
Sweeting stated that the easement is approximately 10 feet wide, and runs
the length of the property.
Member Haugen asked if the property is a condemnation property. Project
Engineer Sweeting answered that the property is not condemned, but rather
it was acquired by the City in 2010.
Motion Carried Unanimously. 3-0.
B.Resolution No. 4742 (Dunsdon)
A Resolution of the City Council of the City of Auburn, Washington,
Authorizing the Mayor to Accept a State Grant from the Washington State
Department of Transportation for the Auburn Way South Corridor
Improvements, Dogwood Street SE to Fir Street SE
Councilmember Peloza moved and Councilmember
Haugen seconded to recommend that the City Council adopt Resolution
No. 4742.
Chairman Wagner asked if there are other options for the audible
pedestrian signal. Assistant Director/City Engineer Selle answered that staff
is in the process of researching to see what options and new technology are
available.
Mayor Lewis pointed out that the audible signals need to be at a high
enough volume to make sure they are heard over traffic and other
surrounding noise. Chairman Wagner spoke about the repetitive nature of
the audible message.
Member Haugen asked if there is a count of how many pedestrians cross at
the project location. Assistant Director/City Engineer Selle answered that
there are no specific count numbers. Director Dowdy stated that the number
of pedestrian crossings will likely increase as the Muckleshoot Indian Tribe
(MIT) develops the surrounding property.
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Member Haugen asked if the surrounding neighborhoods will be notified of
the project in advance. Member Haugen spoke about possible citizen
concerns regarding the audible signal. Mayor Lewis answered that with the
level of noise on the street; he did not believe the signal will be a great
concern for the nearby residents.
Project Engineer Dunsdon stated that there will be neighborhood education
about the project.
Motion Carried Unanimously. 3-0.
C.Resolution No. 4743 (Dunsdon)
A Resolution of the City Council of the City of Auburn, Washington,
Authorizing the Mayor to Accept a Federal Grant to be Administered
through the Washington State Department of Transportation for the Auburn
Way South Corridor Improvements, Dogwood Street SE to Fir Street SE
Councilmember Peloza moved and Councilmember
Haugen seconded to recommend that the City Council adopt Resolution
No. 4743.
Motion Carried Unanimously. 3-0.
D.Resolution No. 4744 (Vondrak)
A Resolution of the City of Council of City of Auburn, Washington,
Authorizing the Mayor to Grant an Easement to Puget Sound Energy for the
Purpose of Relocating Utilities for the South Division Street Promenade
Project (CP1005)
Councilmember Peloza moved and Councilmember
Haugen seconded to recommend that the City Council adopt Resolution
No. 4744.
Chairman Wagner asked if the City is paying for Puget Sound Energy (PSE)
to relocate their facilities. Project Engineer Vondrak answered that the City
will have to pay to have the facilities relocated for this project.
Motion Carried Unanimously. 0-0.
V.DISCUSSION ITEMS
A.Bad Debt Write-Off (Coleman)
Finance Director Coleman reported that the City has some accounts that
have been deemed uncollectable due to bankruptcy. Coleman explained
that the accounts have been sent to the City’s Legal Department to be
collected on through the bankruptcy courts. Chairman Wagner asked if liens
can be placed against the properties. Utility and Accounting Services
Manager Gregg confirmed that there are liens in place where appropriate.
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Chairman Wagner asked if the properties in question were owned by the
Muckleshoot Indian Tribe (MIT) or private citizens who are tribal
members. Finance Director Coleman answered that two of the properties
are owned by the MIT and three are individually owned private properties.
Mayor Lewis responded to questions asked by Vice-Chair Peloza regarding
the accountability of the MIT for the amounts owed.
Member Haugen requested additional information, such as the number of
accounts and location of properties, be provided to Committee Members for
bad debt write-offs. Mayor Lewis stated that any requests for the names of
property owners to be provided in agenda packets needs to be made by the
City Council.
The Committee and staff discussed the difference between tribal lands that
are administered by the MIT versus tribal lands that are administered by
individuals. Chairman Wagner stated that in the future he would like
additional discussion regarding utility account policy and the MIT. Mayor
Lewis agreed and suggested additional discussion with the City Attorney
present. Vice-Chair Peloza supported continued discussion including
additional past data.
Member Haugen asked to review the utility agreement with the MIT.
B.Utility Billing Issue (Coleman)
The Committee and staff reviewed the current Utility Billing Policy. Utility
and Accounting Services Manager Gregg brought the sample documents,
door hangers, and statements for the Committee to consider, at the request
of Chairman Wagner.
Utility and Accounting Service Manager Gregg gave a brief summary of the
billing and communication process.
Utility and Accounting Services Manager Gregg answered the Committee’s
questions about the Billing Process Timeline. The Committee requested
information regarding the billing process timelines from other municipalities
to use in comparison. Finance Director Coleman explained that the timeline
is very regimented to ensure that the City meets State Law requirements for
delinquent utility accounts, as outlined in the RCW. The Committee asked
for the RCW numbers to be referenced in the policy document. Mayor Lewis
pointed out that the City’s utility billing process has been set up in
accordance with the RCW.
The Committee reviewed the door hanger used to notify residents of
increased water consumption and/or possible leaks. The Committee and
staff discussed whether or not the wording on the hanger could be updated
to better bring residents’ attention to the possibility of a water leak on their
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properties. The Committee and staff discussed including utility billing
contact information in Spanish and Ukrainian on the door hangers.
Utility and Accounting Services Manager Gregg outlined the
Leaks/Notifications section for the Committee.
Chairman Wagner asked if there is a customer service script used when
contacting customers. Gregg stated that there is not a script. Finance
Director Coleman pointed out that the circumstances of each call are unique
and developing a standardized script would be difficult. The Committee and
staff discussed the possibility of using a check list in lieu of a script to
increase call consistency.
Utility and Accounting Services Manager Gregg reviewed how staff
maintains the “ongoing leak” log and tracks which methods of notification
are used for customers with suspected leaks, in response to questions
asked by Chairman Wagner.
The Committee reviewed a sample copy of the penalty statement that is
mailed to landlords. Chairman Wagner commented that the statement may
need to be simplified. Vice-Chair Peloza agreed that the statement is
“wordy.”
Vice-Chair Peloza asked for information regarding the amounts that other
municipalities are charging for penalties on delinquent utility accounts.
Mayor Lewis and the Committee discussed the percentage of customers
that are delinquent now compared to the percentage of customers that were
delinquent prior to switching to monthly utility billing. The percentage has
remained approximately the same, at between 6% and 8%.
Utility and Accounting Services Manager Gregg answered questions asked
by Vice-Chair Peloza regarding the due date for penalties assessed and
where that would occur on the Billing Process Timeline. Gregg explained
that landlords receive a delinquent notice regarding the account and the
account holder receives a subsequent bill that shows the past due amount
and those will be sent prior to the tagging that occurs at day 38. The
Committee suggested two timelines, one for account holders and the other
for landlords.
The Committee and staff reviewed the Financial Policies section.
Finance Director Coleman provided clarification for the policy, “…staff can
remove one late fee per 12 months at their discretion,” in response to a
question asked by Chairman Wagner regarding use of the word
“discretion.” The Committee requested the phrase, “at their discretion” be
removed from the policy.
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Coleman and Gregg described circumstances that would be considered a
“legitimate billing dispute,” answering a question asked by Chairman
Wagner.
Chairman Wagner asked that staff write a policy for the procedure of
allowing payments to be made to accounts as out lined in item b1, Time
Payment Plans.
The Committee and staff discussed charging interest on past due accounts.
Utility and Accounting Services Manager Gregg discussed the transfer of
previous tenants’ accounts to current accounts set up for either the new
tenants or the property owner’s name. This ensures that the balance is
brought forward and remains with the property.
Chairman Wagner suggested additional information be included in the
Community Systems section explaining that the City has a requirement that
the amount billed for a master meter must be justified by the property owner
and cite the City Code. Mayor Lewis asked that staff consult with the City
Attorney to determine if anything further can be done for master meter
billing.
Finance Director Coleman explained how a deduct meter works, in
response to a question asked by Chairman Wagner.
The Committee and staff reviewed the map of the five utility
districts. Coleman gave details regarding how the districts are created.
The Committee reviewed the 2-hour shut off notice door hanger.
Vice-Chair Peloza asked for an explanation for the increase in commercial
leak adjustments in the second quarter of 2011. Utility and Accounting
Services Manager Gregg stated that there were two large commercial leak
adjustments in the second quarter, one of them was for a healthcare facility
and the other was for Skills Inc, which was approved by the Committee.
The Committee and staff reviewed the flowchart for Payment Arrangements
for Tenants vs. Owners.
The Committee and staff discussed that process and the cost of putting a
lien against property.
Gregg said that if the City makes a payment arrangement with a customer
and the customer does not keep that arrangement, no additional payment
arrangements can be made by that customer for a 12 month period, in
response to a question asked by Vice-Chair Peloza about the flow chart.
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C.Ordinance No. 6370 (Coleman)
Budget Amendment No. 4
Finance Director Coleman explained that there is currently a contracted
employee in the position of animal control services and Budget Amendment
No. 4 would make this position a full-time City position, in response to a
question asked by Vice-Chair Peloza.
The Committee and staff discussed the profitability of the golf course and
the mitigation of the club house debt.
D.Ordinance No. 6371 (Snyder)
An Ordinance of the City Council of the City of Auburn, Washington,
Amending Ordinance No. 6321 to Extend the Effective Date
Chairman Wagner stated that there was a study session to review all of the
documents that would have to be created for the Developer Agreement and
stated that he feels an extension is necessary to prepare all of the
documents. The Committee members agreed.
Principal Planner Dixon explained that the policy documents will be brought
back to the Committees and City Council pursuant to the schedule provided
in the agenda packet.
E.Ordinance No. 6372 (Snyder)
An Ordinance of the City Council of the City of Auburn, Washington,
amending Chapter 10.40 of the Auburn City Code for the purpose of
modifying the authorization and location for the three hour non-metered
parking facilities in the downtown area of Auburn.
An Ordinance of the City Council of the City of Auburn, Washington,
Amending Chapter 10.40 of the Auburn City Code for the Purpose of
Modifying the Authorization and Location for the Three Hour Non-Metered
Parking Facilities in the Downtown Area of Auburn
Mayor Lewis stated that the new parking lot at Mel’s is complete and the
City now plans to open the parking lot at the SE corner of A Street NW and
1st Street NW to 3-hour parking.
Planning Manager Chamberlain answered questions asked by Chairman
Wagner regarding parking enforcement for the lot.
F.Storm Drain SDC LID Incentive (Carlaw)
Storm Drainage Engineer Carlaw distributed a handout and discussed the
difference between the storm drainage monthly rates and System
Development Charges (SDC).
Carlaw reported to the Committee that the Cities of Kent and Federal Way
currently do not have a SDC, they recover all of their fees through their
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monthly rates. The City of Bellevue does not have a SDC but they do have
a capital recovery charge that is applicable for 10 years at the onset of the
project. The City of Tacoma does not have a SDC although they do
recognize Low Impact Development (LID) in their monthly rates. Seattle
Public Utilities does not have an SDC discount for LID at this time and the
City of Portland is the same. Carlaw stated that the City of Bellingham has a
very complex set of criteria that needs to be met for up to a 50% reduction
in the SDC for LID.
Chairman Wagner asked how much money is generated by SDCs for the
storm drainage utility. Storm Drainage Engineer Carlaw distributed a
handout showing the Historical Sources of Storm Drainage Revenues for
the Committee to review.
Storm Drainage Engineer Carlaw discussed possible future LID conditions
for the next update of the NPDES permit.
Carlaw pointed out that staff is proposing the 30/70 split, 30% the baseline
and up to 70% would be eligible for LID as a percent of LID use on the
site. The calculated SDC lose, based on last year’s SDCs would be 1.2% if
all of the projects last year had done 100% LID on 100% of the impervious
area.
The Committee and Mayor Lewis discussed the implementation of an
incentive for LID use when LID use may be a mandate in the future.
The Committee was in support of staff’s proposal. An ordinance will be
brought back to the Committee for action, reflecting the appropriate
changes to City Code.
G.Capital Project Status Report (Gaub)
Item 2 – CP0701 – 8th & R Street Traffic Signal: Chairman Wagner stated
that he noticed as drivers got used to the new signal, traffic started to move
more smoothly. Vice-Chair Peloza and Member Haugen agreed.
Item 9 – CP1006 – Lakeland Hills Reservoir 6: Chairman Wagner
commented on the size of the reservoir and commended the Committee for
agreeing to mitigate the view by painting a mural on it.
Item 12 – CP1005 - South Division Street Promenade Project: Vice-Chair
Peloza verified that the project will be complete in December
2011. Assistant City Engineer Gaub answered that the majority of the
project will be completed by December however, the final touches will
probably be completed in early 2012.
Item 6 – C201A – Residential Building Demolition: Vice-Chair Peloza
verified all of the residential buildings in the project scope have been
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demolished. Assistant City Engineer Gaub confirmed that to be correct.
Item 15 – C207A – A Street NW Corridor – Phase 1: Vice-Chair Peloza
asked about the project’s estimated completion date. Assistant City
Engineer Gaub explained that the northern portion of the road is being
constructed with a pre-load to accelerate settlement. This will be a three
month long process and carry into 2012. The contractor is working to get
the pre-load in place now.
Chairman Wagner asked if the Post Office has seen how drivers are going
to exit their parking lot following the completion of the project. Mayor Lewis
stated that he had a meeting with the personnel at the Post Office
scheduled however there has been a staffing change and he is in the
process of trying to reschedule. Mayor Lewis stated that his intention is to
review the City’s original agreement with the Postmaster and demonstrate
to them the challenge of the outward movements from their parking lot.
Vice-Chair Peloza asked if something could be done about the uncleanly
condition of the Post Office parking lot. Mayor Lewis stated that The Auburn
Downtown Association is working to clean up that area for the betterment of
the Downtown area and the City.
Item 18 – CP0916 – West Valley Highway – SR18 to W Main: Assistant City
Engineer Gaub stated that the street closure is scheduled to begin on
August 29th, in response to a question asked by Vice-Chair Peloza.
Item 21 – C201A – M Street Underpass Project: Vice-Chair Peloza asked
when M Street SE will close. Assistant City Engineer Gaub answered that
the contract for the project has not yet gone out for bids and once there is a
contract awarded staff will be able to better estimate the closure date based
on the Contractor’s schedule.
Assistant City Engineer Gaub explained that the signal at 4th Street and M
Street SE will be replaced when the intersection is lowered and re-graded,
but the new signal will be in the same location.
Item 22 – CP0909 – Academy Booster Pump Station: Chairman Wagner
asked if the residents will be without water service during the switch
over. Assistant City Engineer Gaub answered that there will be a switch
over time while bringing the new station online and taking the old station off
but these will be short term impacts to customers.
Item 27 – CP1112 – 2011 Sidewalk Improvement Project: Assistant City
Engineer Gaub reviewed some of the areas included in the scope of the
project as previously discussed with the Committee, in response to a
question asked by Chairman Wagner.
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VI.ADJOURNMENT
There being no further business to come before the Public Works Committee,
the meeting was adjourned at 5:30 p.m.
Approved this ______ day of ________________, __________.
Page 12 of 12
Rich Wagner Jennifer Rigsby
Chairman Public Works Department Secretary
CA.A
AGENDA BILL APPROVAL FORM
Agenda Subject:
Right-Of-Way Use Permit No. 09-14
Date:
August 30, 2011
Department:
Public Works
Attachments:
Special Conditions
Vicinity Map
Budget Impact:
$0
Administrative Recommendation:
Public Works Committee approve Amendment No. 2 to Right-of-Way Use Permit No. 09-
14 for Mohawk Northern Plastics LLC.
Background Summary:
Mohawk Northern Plastics has applied for a second amendment to their existing Right-of-Way Use permit
for three existing PVC conduits in A Street NW. There are 4" and 2" PVC conduits both containing voice
and data communications cables and one 4" PVC conduit containing compressed air. These conduits
were installed in 1985. With all of the work going on for the A/B Corridor project and with Mohawk
Northern Plastics installation of two 14" pipes for vacuum hoses, Mohawk realized that they did not have a
current permit for the three existing PVC lines and is seeking to amend their existing permit to include
these lines.
The railroad spur and storm line were previously permitted under ROW No. 09-14. The two 14 inch pipes
for vacuum hoses were approved under Amendment No. 1. Amendment No. 2 for the three PVC conduits
is being requested so that all of Mohawk Northern Plastics' facilities may be tracked for expiration and
insurance purposes together under one permit.
Please see the attached conditions and map for additional information.
Reviewed by Council Committees:
Public Works
Councilmember:Wagner Staff:Mund
Meeting Date:September 6, 2011 Item Number:CA.B
AUBURN * MORE THAN YOU IMAGINEDCA.B
Right-of-Way Use Permit Special Conditions
for ROW #09-14, Amendment #1 and Amendment #2.
Staff recommends approval of the permit, subject to the following
conditions:
1. Applicant’s failure to comply with any provisions/conditions of this
permit shall be terms for immediate termination.
2. Applicant shall maintain current insurance throughout the life of the
permit and provide the City with proof that they are insured.
3. Applicant shall provide a signed and notarized Hold Harmless
agreement.
4. Applicant shall comply with the City’s nuisance code under ACC 8.12
5. Applicant shall obtain a Construction Permit for installation,
maintenance or any other associated construction activities done in
connection to any of their permitted facilities located in A Street NW.
6. Applicant shall be financially responsible for the repair, maintenance
and relocation of the private storm pipe and railroad spur (ROW #09-
14), 2-14 inch vacuum pipes (Amendment #1) and three PVC conduits
(Amendment #2) as shown on the attached map, and/or any other
costs associated with the resolution of any arising conflict.
7. Applicant shall submit as-built drawings that are signed and stamped by
a licensed engineer showing the location and details of the two 14 inch
vacuum pipe facilities in the Right-of-Way that references the
Excavation Permit Number for construction.
8. Applicant shall register with Washington 811 for locate services for
underground facilities.
9. Applicant shall be financially responsible to insure that the safety
measures required for the “A” Street NW (see attached map) railroad
spur crossing protection conform to the requirements of the Washington
State Utilities and Transportation Commission.
10. The City reserves the right to adjust the terms and conditions or revoke
this Right-of-Way Use Permit pending the following considerations:
a. Public complaints involving perceived issues impacting public use
of the ROW affected by the permit.
b. Public comment or other community interest concerns.
c. Any emerging issue or change in use of the ROW that may impact
the public interest, as follows:
CA.B
i. The remaining capacity of the rights-of-way to accommodate
other uses if the applicant’s proposed use is granted.
ii. The effect, if any, on public health, safety, and welfare if the
authorization is granted.
iii. Such other factors as may demonstrate that the grant to use
the rights-of-way will serve the community interest.
CA.B
CA.B
AGENDA BILL APPROVAL FORM
Agenda Subject:
Right-of-Way Use Permit No. 11-17
Date:
August 30, 2011
Department:
Public Works
Attachments:
Special Conditions
Street Closures
Vicinity Map
Budget Impact:
$0
Administrative Recommendation:
Public Works Committee approve Right-of-Way Use Permit No. 11-17 for The City of
Auburn Parks, Arts and Recreation Department's Veterans' Day Parade.
Background Summary:
Right-of-Way Use Permit No. 11-17 would allow the City of Auburn Parks, Arts and Recreation
Department to use City streets on Saturday, November 5, 2011, from 6:0 am to 11:00 pm, for their annual
Veterans Day Parade, Static Display and Band Championship. Please see the attached list of street
closures and map for specific street closures and times. The Parks Department has made all necessary
street closure arrangements with Public Works, Police and Fire Departments.
Reviewed by Council Committees:
Public Works
Councilmember:Wagner Staff:Mund
Meeting Date:September 6, 2011 Item Number:CA.C
AUBURN * MORE THAN YOU IMAGINEDCA.C
ROW Use Permit 11-17, Auburn Parks, Arts and Recreation
Veterans Day Parade
The conditions of this ROW Use Permit are:
1. Applicant shall maintain a 5-foot clear path for pedestrians on the
sidewalk.
2. Applicant shall adhere to the approved traffic control plan and street
closure list.
3. Auburn Police will direct traffic at the intersections of 3rd Street NW and N
Division, A Street SE/Auburn Avenue and East Main Street, and Auburn
Way S/N and East Main Street to allow traffic through during gaps in the
parade.
4. Auburn Police Explorers will direct traffic at the intersections of Auburn
Way North and 4th Street NE, Auburn Way North and 1st Street NE,
Auburn Ave and 1st Street NW, West Main Street and B St NW, and
Auburn Way South and 2nd Street SE.
5. Applicant shall provide parade marshals stationed at D Street NE and E
Main Street to clear pedestrians in the event of a police response
emergency.
6. Applicant shall obtain a Parade Permit from the Planning and
Development Department.
7. Applicant shall provide access and maintain permitted space for Girl Dog
Inc. Girl Dog Inc is permitted under ROW #10-25 and located on the north
side of East Main Street in front of the B Street Parking lot in the ROW at
137 E Main Street.
8. The City reserves the right to adjust the terms and conditions or revoke
this Right-of-Way Use Permit pending the following considerations:
a. Public complaints involving perceived issues impacting public use of
the ROW affected by the permit.
b. Public comment or other community interest concerns.
c. Any emerging issue or change in use of the ROW that may impact the
public interest, as follows:
• The remaining capacity of the rights-of-way to accommodate other
uses if the applicant’s proposed use is granted.
• The effect, if any, on public health, safety, and welfare if the
authorization is granted.
• Such other factors as may demonstrate that the grant to use the
rights-of-way will serve the community interest.
CA.C
AUBURN’S VETERANS DAY PARADE STREET CLOSURES - November 5, 2011
6:00a.m. – 3:00p.m.
1. Main Street between M Street SE and C Street SW (closed and cleared)
2. N/S Division Street from 1st Street NE to 2nd Street SE
3. B Street NE between Main Street and 1st Street NE
4. B Street NW between Main Street and 1st Street NW
5. A Street SW/NW Between 1st SW and 1st SE– put no parking signs out prior to event
6. 1st Street NW between B St. NW to N Division Street
7. E Street NE from Veterans Memorial Park to Main Street – Put no parking signs out prior to event
8. 1st Street NE from D Street NE to E Street NE
9. Make a temporary 4 way stop at corner of E ST NE and 4th ST NE
10. F Street SE between Main Street and 4th Street SE
11. G Street SE between Main Street and 4th Street SE
12. H Street SE between Main Street and 4th Street SE
13. I Street SE between Main Street and 4th Street SE
14. J Street NE/SE between 4th Street NE and 4th Street SE
15. K Street NE/SE between 5th Street NE and 4th Street SE (to include Fulmer Park West Parking lot).
16. L Street NE/SE between 3rd Street NE and 4th Street SE
17. Keep 2nd Street SE clear for cross traffic during parade formation
18. First Street NE between D and E (just after parking lot)
19. Eastbound lane of Park Ave from Auburn Way to Veterans Memorial Park (Westbound lane can remain
open) (closed and cleared)
20. A Street SE between Main Street and 2nd Street SE (closed and cleared)
8:00a.m. – 11:00p.m.
21. 4th Street NE between E Street NE and M Street NE
22. H St. NE from 4th to 5th ST NE
10:30a.m. – after parade
23. Close Auburn Way S and A Street SE from 2nd St SE to Main St to all through traffic except for
Metro.
CA.C
CA.C
AGENDA BILL APPROVAL FORM
Agenda Subject:
Public Works Project No. CP1116
Date:
August 29, 2011
Department:
Public Works
Attachments:
Budget Status Sheet
Vicinity Map
Budget Impact:
$0
Administrative Recommendation:
Public Works Committee recommend that the City Council grant permission to advertise
for bids for Project No. CP1116, Downtown Pedestrian Lighting Replacement
Background Summary:
The project will replace 61 of the existing teal pedestrian lighting in the downtown area with the new
Downtown standard black pedestrian lighting. Locations are as shown on the attached map.
This project is within the budget of the Local Revitalization fund.
Reviewed by Council Committees:
Public Works
Councilmember:Wagner Staff:Vondrak
Meeting Date:September 6, 2011 Item Number:CA.D
AUBURN * MORE THAN YOU IMAGINEDCA.D
Project No: CP1116Project Title:
Project Manager: Ryan L Vondrak
Project Update
Initiation Date: _________ Permision to Advertise
Advertisement Date: ________ Contract Award
Award Date: ___________ Change Order Approval
Contract Final Acceptance
Funding Prior Years 20112012 2013 Total
330 Local Revitalization Funds 485,000 485,000
Total 0485,00000485,000
Activity Prior Years 20112012 2013 Total
Design Engineering - City Costs 7,250 7,250
Construction Estimate 375,00030,000405,000
Project Contingency (15%)60,750 60,750
Construction Engineering - City Costs 7,0005,00012,000
Total 0450,00035,0000485,000
Prior Years 20112012 2013 Total
*330 Funds Budgeted ( )0(485,000)00(485,000)
330 Funds Needed 0450,00035,0000485,000
*330 Fund Project Contingency ( )0(35,000)000
330 Funds Required 0035,00000
* ( # ) in the Budget Status Sections indicates Money the City has available.
330 Local Revitalization Funds Budget Status
Funds Budgeted (Funds Available)
Estimated Cost (Funds Needed)
BUDGET STATUS SHEET
Downtown Pedestrian Lighting Replacement
Date: August 30, 2011
The "Future Years" column indicates the projected amount to be requested in future budgets.
H:\PROJ\CP1116 Dwntown Ped Lighting\Budget\Downtown Ped Lighting - BudgetStatusSheet.xls1 of 1
CA.D
CA.D
AGENDA BILL APPROVAL FORM
Agenda Subject:
Public Works Project No. CP1117
Date:
August 29, 2011
Department:
Public Works
Attachments:
Budget Status Sheet
Bid Tabulation Summary
Vicinity Maps
Budget Impact:
$0
Administrative Recommendation:
Public Works Committee recommend that the City Council award Small Works Contract
No. 11-19 to Doolittle Construction, LLC on their low bid of $95,150.00 for Project No.
CP1117, 2011 Arterial & Collector Crack Seal Project
Background Summary:
This project will seal cracks in the pavement on approximately 10.5 miles of arterial and collector streets
with rubberized asphalt to help preserve the existing pavement. The attached maps show the specific
streets that will be crack sealed as part of this project.
Construction of this project is anticipated to begin in mid-September 2011 and be completed in October
2011, weather permitting.
This project is within the 105 (Arterial and Collector Pavement Preservation) Fund budget for 2011.
Reviewed by Council Committees:
Public Works
Councilmember:Wagner Staff:Wickstrom
Meeting Date:September 6, 2011 Item Number:CA.E
AUBURN * MORE THAN YOU IMAGINEDCA.E
Project No: CP1117 Project Title:
Project Manager: Seth Wickstrom
Initiation/Consultant Agreement
Initiation Date: _July 18, 2011__________ Permission to Advertise
Solicitation Date: _August 9, 2011_______ Contract Award
Award Date: _______________________ Change Order Approval
Contract Final Acceptance
Funding Prior Years 20102011 Future Years Total
105 Fund - Arterial/Collector Pavement Preservation Fund 140,000140,000
Total 00140,0000140,000
ActivityPrior Years20102011 Future Years Total
Design Engineering 2,000 2,000
Construction Contract Bid 95,150 95,150
Authorized Contingency 37,850 37,850
ConstructionEngineering 5000 5000
BUDGET STATUS SHEET
2011 Arterial & Collector Street Crack Seal Project
Date: August 25, 2011
The "Future Years" column indicates the projected amount to be requested in future budgets.
Funds Budgeted (Funds Available)
Estimated Cost (Funds Needed)
Construction Engineering 5,000 5,000
Total 00140,0000140,000
Prior Years 20102011 Future Years Total
*105 Funds Budgeted ( )00(140,000)0(140,000)
105 Funds Needed 00140,0000140,000
*105 Fund Project Contingency ( )00000
105 Funds Required 00000
* ( # ) in the Budget Status Sections indicates money the City has available.
105 Arterial/Collector Street Budget Status
Page 1 of 1
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CA.E
CA.E
CA.E
AGENDA BILL APPROVAL FORM
Agenda Subject:
Resolution No. 4733
Date:
August 22, 2011
Department:
Public Works
Attachments:
Resolution No. 4733
Exhibit A
Resolution No. 4055
Budget Impact:
$0
Administrative Recommendation:
Public Works Committee recommend that the City Council adopt Resolution No. 4733.
Background Summary:
AboveNet Communications, Inc. has applied for renewal of their current Public Way Agreement No 06-22
which was authorized by Resolution No. 4055 (please see attached document) and is set to expire on
November 20, 2011. This agreement is for existing fiber optic conduit in the right of way along West Valley
Highway between the north and south city limits and empty conduit located in downtown Auburn. Neither
location serves any customers inside of the city limits nor does the applicant currently have any plans to
offer service inside the city limits. A Public Way Agreement is required when a commercial utility or
telecommunications provider desires to occupy specific space in the City's right-of-way for the sole
purpose of providing commercial utility or telecommunications services to areas outside the City.
Per the terms of the current agreement AboveNet Communications, Inc. may apply for up to four (4)
additional five year term renewals, with this renewal being the first of four.
The current Public Way Agreement was reviewed by city staff and the applicant and it was determined that
the agreement still meets the needs of the City and the applicant with only minor amendments to the
agreement to reflect remaining renewal terms.
Resolution No. 4733 amends the current agreement to reflect these changes and authorizes AboveNet
Communications' fiber optic conduit to remain in the right-of-way for an additional five year term per the
conditions set forth in PWA 06-22 upon filing with the City Clerk a Statement of Acceptance which is
marked "Exhibit A".
Reviewed by Council Committees:
Planning And Community Development, Public Works
Councilmember:Wagner Staff:Mund
AUBURN * MORE THAN YOU IMAGINEDRES.A
Meeting Date:September 6, 2011 Item Number:RES.A
AUBURN * MORE THAN YOU IMAGINEDRES.A
Resolution No. 4733
July 11, 2011
Page 1 of 4
RESOLUTION NO. 4733
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF AUBURN, WASHINGTON, AUTHORIZING THE
RENEWAL OF PWA 06-22 AND AMENDING THE TERMS
OF THE AGREEMENT.
WHEREAS, AboveNet Communications, Inc. has applied to the City for
renewal of PWA 06-22, which was authorized by Resolution No. 4055, and
WHEREAS, the City has reviewed the Grantee’s renewal application and
determined that renewal of the Public Way Agreement authorized by Resolution
No. 4055 with minor amendments is in the best interest of the City and the
citizens of Auburn,
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN,
WASHINGTON, HEREBY RESOLVES as follows:
Section 1. The City approves Grantee’s application for the first of four
possible renewals with the amendments and under the conditions set forth in
this Resolution.
Section 2. Section 3, “Terms of Agreement” of Resolution No. 4055
is amended to read as follows;
A. This Public Way Agreement shall run for a period of five (5)
years, from the date of execution specified in Section 5.
B. Renewal Option of Term: The Grantee may renew this
Public Way
RES.A
Resolution No. 4733
July 11, 2011
Page 2 of 4
Agreement for up to three (3) additional five (5) year periods upon
submission and approval of the application specified under ACC
20.04.120, as it now exists or is amended, within the timeframe set forth
therein (currently 180 to 120 days prior to expiration of the then-current
term). Any materials submitted by the Grantee for a previous application
may be considered by the City in reviewing a current application, and the
Grantee shall only submit those materials deemed necessary by the City
to address changes in the Grantee Facilities or Grantee Services, or to
reflect specific reporting periods mandated by the ACC.
Section 3. Acceptance of Amendments
A. This Amendment and any rights granted hereunder shall
not become effective for any purpose unless and until Grantee files with
the City Clerk the Statement of Acceptance, attached hereto as Exhibit
“A”, and incorporated by reference. The date that such Statement of
Acceptance is filed with the City Clerk shall be the effective date of the
renewal, which the City has assigned “PWA 11-12”.
B. Should the Grantee fail to file the Statement of Acceptance
with the City Clerk within 30 days after the effective Date of the
ordinance approving the Amendatory Renewal, said renewal and
corresponding agreement will automatically terminate and shall be null
and void.
RES.A
Resolution No. 4733
July 11, 2011
Page 3 of 4
Section 4. Implementation The Mayor is hereby authorized to
implement such administrative procedures as may be necessary to carry out
the directions of this legislation.
Section 5. Severability The provisions of this resolution are
declared to be separate and severable. The invalidit y of any clause, sentence,
paragraph, subdivision, section or portion of this ordinance, or the invalidity of
the application thereof to any person or circumstance shall not affect the validity
of the remainder of this resolution, or the validity of its application to other
persons or circumstances.
Section 6. Effective date This Resolution shall be in full force
and effect upon passage and signatures hereon.
Dated and Signed this _____ day of _____________,
2011.
CITY OF AUBURN
________________________________
Peter B. Lewis
Mayor
ATTEST:
_______________________________
Danielle Daskam
RES.A
Resolution No. 4733
July 11, 2011
Page 4 of 4
APPROVED AS TO FORM:
_______________________________
Daniel B. Heid
City Attorney
RES.A
------------------------------
Resolution No 4733
July 11, 2011
Page 1 of 1
EXHIBIT “A”
STATEMENT OF ACCEPTANCE
AboveNet Communications, Inc., for itself, its successors and assigns, hereby accepts
and agrees to be bound by all terms, conditions and provisions of the Public Way
Agreement attached hereto and incorporated herein by this reference.
[Grantee]
By: Date:
Name:
Title:
STATE OF _______________________)
)ss.
COUNTY OF ______________________)
On this ____ day of _______________, 2011, before me the undersigned, a Notary
Public in and for the State of _____________________, duly commissioned and sworn,
personally appeared, ______________________ of ________________________, the
company that executed the within and foregoing instrument, and acknowledged the said
instrument to be the free and voluntary act and deed of said company, for the uses and
purposes therein mentioned, and on oath stated that he/she is authorized to execute
said instrument.
IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal on
the date hereinabove set forth.
Signature
NOTARY PUBLIC in and for the State of
___________, residing at
MY COMMISSION EXPIRES:
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RES.A
AGENDA BILL APPROVAL FORM
Agenda Subject:
Resolution No. 4749
Date:
August 30, 2011
Department:
Public Works
Attachments:
Resolution No. 4749
Exhibit A
Budget Status Sheet
Vicinity Map
Budget Impact:
$0
Administrative Recommendation:
Public Works Committee recommend that the City Council adopt Resolution No. 4749.
Background Summary:
The purpose of the 132nd Ave SE Tacoma Pipeline 5 Intertie Project is to construct a connection from
Tacoma Public Utilities (TPU) 60-inch Pipeline 5 at the existing turnout to the City's water system on
132nd Ave SE. The project includes connection to the valve provided by TPU, installation of a pressure
reducing valve (PRV) station, purchase of an existing watermain on 132nd Ave SE, connection to the
City's water system, and associated improvements for a sump pump, power and telemetry. The City of
Tacoma will be designing, permitting and constructing a new water meter in an existing vault and
associated piping, and electrical conduit and cabinetry for the meter electronics and telemetry. The
purpose of this new water meter is to serve Auburn's connection and will be owned by Tacoma at
completion.
Construction of the project is anticipated to be between April and September 2012.
This project is a portion of the larger Intertie Infrastructure Project, which included construction of the
Tacoma Pipeline 5 B St NW Intertie Project in 2010. A project increase of $268,000 within the 430 Water
fund will be necessary, however it does not require a budget adjustment since it is anticipated that the
budgeted expenditures in the 430 Water fund will not be exceeded this year. A budget adjustment for 2012
may be necessary to fund construction of this project.
Resolution No. 4749 authorizes the Mayor to negotiate and execute an agreement with the City of Tacoma
to provide a wholesale connection for the 132nd Ave SE Tacoma Pipeline 5 Intertie Improvement Project,
CP1103.
Reviewed by Council Committees:
Finance, Public Works
AUBURN * MORE THAN YOU IMAGINEDRES.B
Councilmember:Wagner Staff:Dunsdon
Meeting Date:September 6, 2011 Item Number:RES.B
AUBURN * MORE THAN YOU IMAGINEDRES.B
-----------------------------
Resolution No. 4749
August 29, 2011
Page 1 of 3
RESOLUTION NO. 4749
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
AUBURN, WASHINGTON, AUTHORIZING THE MAYOR AND
CITY CLERK TO NEGOTIATE AND EXECUTE AN AGREEMENT
WITH THE CITY OF TACOMA TO PROVIDE A WHOLESALE
CONNECTION FOR THE 132ND AVENUE SE TACOMA PIPELINE
5 INTERTIE IMPROVEMENT PROJECT (CP1103)
WHEREAS, the City of Tacoma (Tacoma) previously constructed a turn-
out vault at Tacoma’s 60-inch Pipeline 5 at 132nd Ave SE for future use by the
City of Auburn (Auburn); and
WHEREAS, Auburn is interested in constructing an intertie connection to
Tacoma’s 60-inch Pipeline 5 at 132nd Ave SE as part of the larger Intertie
Infrastructure Project; and
WHEREAS, Tacoma will be responsible for the design, permitting and
construction of a new Tacoma water meter in an existing vault and associated
piping, and electrical conduit and cabinetry for the meter electronics and
telemetry; and
WHEREAS, Tacoma requires Auburn to execute a Time and Materials
Agreement with Tacoma to pay the final actual costs to complete the work and
pay a deposit in the amount of $116,000 in order to provide the wholesale
connection.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN,
WASHINGTON, HEREBY RESOLVES as follows:
RES.B
-----------------------------
Resolution No. 4749
August 29, 2011
Page 2 of 3
Section 1. Implementation. The Mayor is hereby authorized to
negotiate and execute an agreement with the City of Tacoma, in substantial
conformity with the agreement attached hereto, marked as Exhibit A and
incorporated herein by this reference, and to pay the final billing amount
provided the amount does not exceed the project budget, and to implement
such other administrative procedures as may be necessary to carry out the
directives of this legislation.
Section 2. Severability. The provisions of this resolution are
declared to be separate and severable. The invalidit y of any clause, sentence,
paragraph, subdivision, section or portion of this resolution, or the invalidity of
the application thereof to any person or circumstance shall not affect the validity
of the remainder of this resolution, or the validity of its application to other
persons or circumstances.
Section 3. Effective Date. That this Resolution shall take effect
and be in full force upon passage and signatures hereon.
Dated and Signed this _____ day of _________, 2011.
CITY OF AUBURN
PETER B. LEWIS
MAYOR
RES.B
-----------------------------
Resolution No. 4749
August 29, 2011
Page 3 of 3
ATTEST:
______________________
Danielle E. Daskam,
City Clerk
APPROVED AS TO FORM:
_____________________
Daniel B. Heid,
City Attorney
RES.B
TIME AND MATERIALS AGREEMENT
Date: 07/08/11
Name: Leah Dunsdon
Company Name: City of Auburn Public Works
Address: 25 West Main Street
Auburn, WA 98001
Phone: 253-931-4013
BP: #400399428
Project No. CP1103
132nd Ave SE Tacoma Pipeline 5 Intertie Improvements
Cost estimate amount required for water service work.
Site Location: City of Auburn Wholesale Connection on Pipeline 5 Station 933+00 at 29600 132nd Ave. S.E.
The undersigned applicant or applicant's agent (“Customer”) requests the City of Tacoma, Department of Public Utilities, Water
Division, dba Tacoma Water, to perform the work described in the attached Letter and agrees to pay the cost of such work. The
estimated cost of the work (the “Deposit Amount”) is One hundred sixteen thousand and 00/100 dollars ($116,000.00) as
detailed in the attached Estimate Fee Letter.
Please make check payable to “Tacoma City Treasurer.”
The Deposit Amount is an estimate and is based on the best available information. Customer will be responsible for all
applicable permit costs. All charges will be billed on actual costs, plus overhead. If actual costs and overhead exceed the
Deposit Amount, the Customer will be required to promptly pay any such additional costs upon completion of work. If actual
costs and overhead are less than the Deposit Amount, any unused balance will be refunded to the Customer.
The Customer shall provide an electronic copy of the site plan to assist in service location.
Please sign and return this Agreement along with the above specified deposit amount. Checks will not be processed
unless accompanied with this signed Agreement.
NOTE: By signing this Agreement, the UNDERSIGNED acknowledges his/her acceptance of the terms and conditions
set forth herein and agrees to pay additional actual costs, if any, billed by Tacoma Water in excess of the Deposit
Amount.
Applicant: ________________________________ __________________________
Date
Title (if agent for Customer): _________________________
Please be advised that the final invoice or refund for the work may not be sent for a period of several months after the job is
completed. You may call Chris Johnson at 253-502-8743 to obtain information relating to the status of the work order.
EXHIBIT A
Resolution No. 4749
August 29, 2011
Exhibit A
Page 1 of 2 RES.B
Estimate Fee Letter
Date: July 8, 2011
To: Leah Dunsdon
Emailed to: dunsdon @auburnwa.gov
Phone Number: 253-931-4013
From: Chris Johnson
Phone Number: (253) 502-8743
Fax Number: (253) 396-3377
E-mail: cjohnso2@cityoftacoma.org
Subject: Time & Material Amount to install New Wholesale Connection for the City of Auburn
Location: Pipeline 5 Crossing at 29600 132nd Ave SE in Auburn
The following information is being provided in response to your request.
The time and material deposit required for Tacoma Water to provide a wholesale connection for the City of Auburn at the
Pipeline 5 Station 933+00 at address 132nd Ave SE is $116,000.00. Work involves installation of new 8” steel pipe with a 6”
meter in an existing vault and an 8” valve outside the vault. This estimate also includes the ROW Permit and the associated
electrical conduit and cabinetry for the meter electronics and telemetry for meter reads and communication for emergency
shutdowns.
The total amount of deposit due for the above work is $116,000.00.
Conditions prior to delivery of water include:
Auburn will need to negotiate/verify delivery of water under a separate agreement. For the agreement, please contact
Heather Pennington at 253-502-8199 or via e-mail at hpennington@cityoftacoma.org. In addition to water usage, the agreement
should address Auburn and Tacoma’s overall Operation and Maintenance responsibilities for the connection.
Also, we should meet to discuss specific connection issues including SCADA telemetry and power requirements, site layout,
work to be performed by Auburn/Tacoma and schedule. We are also interested in an update on Auburn’s SCADA upgrade
project.
The cost charged for work performed on an estimated basis will be actual time and materials. If the actual cost is less
than the estimated cost, the customer will be refunded the difference. Should the cost of the installation exceed the
deposit amount, the additional amount will be billed to the customer.
Make check payable to: Tacoma City Treasurer, and send to: Water Supply, Attn: Chris Johnson, PO Box 11007-0007,
Tacoma WA 98411, or deliver to: 3628 South 35th Street, Tacoma WA 98409, Second Floor-Water Permit Counter.
Please call me at (253)502-8743 if you have any questions or contact me at cjohnso2@cityoftacoma.org.
Thank you,
Chris Johnson, P.E.
Supply Operations Supervisor
Resolution No. 4749
August 29, 2011
Exhibit A
Page 2 of 2 RES.B
Project No: CP1103 Project Title:
Project Manager: Leah Dunsdon
Consultant Agreement
Initiation Date: _May 2, 2011__ Permission to Advertise
Advertisement Date: ________ Contract Award
Award Date: ___________ Change Order Approval
Contract Final Acceptance
Funding Prior Years 20112012 Future Years Total
430 Fund 490,000 490,000
Total 490,0000490,000
Activity Prior Years 20112012 Future Years Total
Design Engineering - City Costs 30,00020,00050,000
Design & Const. Engineering - Consultant Costs175,00050,500225,500
Construction Estimate 350,000350,000
Project Contingency (15%)52,50052,500
Construction Engineering - City Costs 30,00030,000
Estimated Cost (Funds Needed)
BUDGET STATUS SHEET
132nd Ave SE Tacoma Pipeline 5 Intertie
Date: August 26, 2011
The "Future Years" column indicates the projected amount to be requested in future budgets.
Funds Budgeted (Funds Available)
Other - Tacoma Meter Connection 116,00029,000145,000
Other - Water Main Purchase 400,000 400,000
Other - Electrical Extension 20,000 20,000
Other - Department of Health 2,000 2,000
Other - Easement Purchase 15,000 15,000
Total 758,000532,00001,290,000
Prior Years 20112012 Future Years Total
*430 Funds Budgeted ( )(490,000)00(490,000)
430 Funds Needed 758,000532,00001,290,000
*430 Fund Project Contingency ( )0000
430 Funds Required 268,000532,0000800,000
* ( # ) in the Budget Status Sections indicates Money the City has available.
430 Water Budget Status
H:\PROJ\CP1103-132nd Ave SE Tacoma Inertie\Budget\BudgetStatusSheet.xls1 of 1
RES.B
RES.B
AGENDA BILL APPROVAL FORM
Agenda Subject:
Resolution No. 4750
Date:
August 29, 2011
Department:
Public Works
Attachments:
Surplus Items List
Resolution No. 4750
Budget Impact:
$0
Administrative Recommendation:
Finance Committee recommend that the City Council adopt Resolution No. 4750.
Background Summary:
See list of vehicles attached.
Reviewed by Council Committees:
Finance, Public Works
Councilmember:Backus Staff:Bailey
Meeting Date:September 6, 2011 Item Number:DI.B
AUBURN * MORE THAN YOU IMAGINEDDI.B
Surplus Items List
Date: August 29, 2011
ID Make Model Year VIN Fixed Asset Number
6405C International Dump Truck 1996 1HTGBADR9VH458980 55000 6405C
6459A Layton Paving Box 1991 93587 55000 6459A
6506D Ford Super Duty x211 2002 1FDNX21L32EC89477 55000 6506D
6521C John Deere Backhoe 1993 T0310DB795390 55000 6 521C
6524 E Exmark Lazer Mower 2003 346797 55000 6524E
P053A Chevrolet Impala 2001 2G1WF55K119313039 55000 P053A
DI.B
-----------------------------
Resolution No. 4750
August 29, 2011
Page 1 of 2
RESOLUTION NO. 4750
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF AUBURN, WASHINGTON DECLARING
CERTAIN ITEMS OF PROPERTY AS SURPLUS
AND AUTHORIZING THEIR DISPOSAL
WHEREAS, the City of Auburn Public Works Department has a number of
items which are no longer of use to the City; and
WHEREAS, it would be appropriate to surplus the property and dispose of
it by auction or other sale mechanism, or to dispose of it, in whole or in part,
through gift to another governmental agency or an appropriate charitable non-
profit entity, as deemed most expedient by the Mayor.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN,
WASHINGTON HEREBY RESOLVES as follows:
Section 1. Purpose. That the property identified below is declared
to be surplus, and the Mayor is authorized to dispose of and convey such
property through appropriate sale or donation to another governmental agency or
charitable non-profit entity.
Public Works
The following items are either totalled, worn and/or obsolete:
6405C International Dump Truck 1996 1HTGBADR9VH458980
6459A Layton Paving Box 1991 93587
6506D Ford Super Duty X211 2002 1FDNX21L32EC89477
6521C John Deere Backhoe 1993 T0310DB795390
6524E Exmark Lazer Mower 2003 346797
P053A Chevrolet Impala 2001 2G1WF55K119313039
DI.B
-----------------------------
Resolution No. 4750
August 29, 2011
Page 2 of 2
Section 2. Implementation. That the Mayor is authorized to
implement such administrative procedures as may be necessary to carry out the
directives of this legislation.
Section 3. Effective Date. That this Resolution shall take effect
and be in full force upon passage and signatures hereon.
Dated and Signed this _____ day of _________, 2011.
CITY OF AUBURN
________________________________
PETER B. LEWIS
ATTEST: MAYOR
______________________
Danielle E. Daskam, City Clerk
City Clerk
APPROVED AS TO FORM:
_____________________
Daniel B. Heid, City Attorney
DI.B
AGENDA BILL APPROVAL FORM
Agenda Subject:
Capital Project Status Report
Date:
August 30, 2011
Department:
Public Works
Attachments:
Capital Project Status Report
Budget Impact:
$0
Administrative Recommendation:
Background Summary:
See attached report.
Reviewed by Council Committees:
Public Works
Councilmember:Wagner Staff:Gaub
Meeting Date:September 6, 2011 Item Number:DI.D
AUBURN * MORE THAN YOU IMAGINEDDI.D
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17
CP
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2
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18
CP
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1
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20
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19
CP
0
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h
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r
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6
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.
20
CP
1
1
1
7
20
1
1
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5
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8
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15
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r
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m
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1
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22
CP
0
9
0
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a
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m
y
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o
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t
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r
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t
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.
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5
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7
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2
4
0
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5
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0
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5
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o
v
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e
c
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o
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n
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t
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d
e
r
w
a
y
.
23
CP
1
1
0
9
20
1
1
S
t
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m
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p
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h
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23
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5
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d
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24
CP
1
1
0
3
13
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n
d
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v
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T
a
c
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n
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p
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t
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s
.
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4
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0
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0
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0
49
0
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0
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0
9
6
7
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5
0
0
6
0
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e
b
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1
2
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e
c
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1
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u
n
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n
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e
s
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g
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k
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d
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r
w
a
y
.
25
CP
0
9
1
5
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l
l
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m
p
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t
s
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b
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t
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4
7
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2,
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7
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0
0
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1
0
0
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0
0
0
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5
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a
n
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m
p
r
o
v
e
m
e
n
t
s
un
d
e
r
w
a
y
.
26
CP
1
1
0
9
20
1
1
S
t
o
r
m
P
i
p
e
l
i
n
e
R
e
p
a
i
r
a
n
d
Re
p
l
a
c
e
m
e
n
t
,
P
h
a
s
e
2
:
Th
i
s
p
r
o
j
e
c
t
w
i
l
l
c
o
n
s
t
r
u
c
t
s
t
o
r
m
d
r
a
i
n
a
g
e
im
p
r
o
v
e
m
e
n
t
s
o
n
H
i
-
C
r
e
s
t
D
r
i
v
e
N
W
1
20
0
,
0
0
0
2
0
0
,
0
0
0
2
0
0
,
0
0
0
3
0
%
M
a
r
-
1
2
A
u
g
-
1
2
L
e
e
D
e
s
i
g
n
w
o
r
k
u
n
d
e
r
w
a
y
.
27
CP
1
1
1
2
20
1
1
S
i
d
e
w
a
l
k
I
m
p
r
o
v
e
m
e
n
t
P
r
o
j
e
c
t
:
Th
i
s
p
r
o
j
e
c
t
w
i
l
l
c
o
m
p
l
e
t
e
r
e
p
a
i
r
s
a
n
d
r
e
p
l
a
c
e
m
e
n
t
of
e
x
i
s
t
i
n
g
s
i
d
e
w
a
l
k
s
a
t
v
a
r
i
o
u
s
l
o
c
a
t
i
o
n
s
w
i
t
h
i
n
th
e
C
i
t
y
.
1
1
8
0
,
0
0
0
18
0
,
0
0
0
1
8
0
,
0
0
0
5
%
O
c
t
-
1
1
D
e
c
-
1
1
W
i
c
k
s
t
r
o
m
D
e
s
i
g
n
w
o
r
k
u
n
d
e
r
w
a
y
.
28
CP
X
X
X
X
Le
a
H
i
l
l
S
a
f
e
R
o
u
t
e
s
t
o
S
c
h
o
o
l
s
Im
p
r
o
v
e
m
e
n
t
s
:
Th
i
s
p
r
o
j
e
c
t
w
i
l
l
c
o
m
p
l
e
t
e
i
m
p
r
o
v
e
m
e
n
t
s
f
o
r
sa
f
e
w
a
l
k
i
n
g
r
o
u
t
e
s
t
o
H
a
z
e
l
w
o
o
d
E
l
e
m
.
,
L
e
a
Hi
l
l
e
l
e
m
.
,
a
n
d
R
a
i
n
e
r
M
i
d
d
l
e
S
c
h
o
o
l
a
l
o
n
g
11
6
t
h
A
v
e
.
S
E
a
n
d
S
E
3
1
2
S
t
.
,
1
3
9
8
,
5
0
0
(F
e
d
e
r
a
l
)
21
,
5
9
7
(A
S
D
)
42
0
,
0
9
7
4
2
0
,
0
9
7
0
%
A
p
r
-
1
2
A
u
g
-
1
2
D
u
n
s
d
o
n
Gr
a
n
t
O
b
l
i
g
a
t
i
o
n
i
s
i
n
pr
o
c
e
s
s
.
29
CP
1
1
1
8
Au
b
u
r
n
W
a
y
S
o
u
t
h
P
e
d
e
s
t
r
i
a
n
Im
p
r
o
v
e
m
e
n
t
s
-
D
o
g
w
o
o
d
t
o
F
i
r
S
t
r
e
e
t
:
Th
i
s
p
r
o
j
e
c
t
w
i
l
l
c
o
n
s
t
r
u
c
t
a
n
e
w
s
t
r
e
e
t
l
i
g
h
t
i
n
g
sy
s
t
e
m
,
l
a
n
d
s
c
a
p
e
d
m
e
d
i
a
n
i
s
l
a
n
d
,
a
de
s
i
g
n
a
t
e
d
m
i
d
-
0
b
l
o
c
k
c
r
o
s
s
w
a
l
k
,
r
e
l
o
c
a
t
i
o
n
of
e
x
i
s
t
i
n
g
u
t
i
l
i
t
y
p
o
l
e
s
,
a
n
d
m
o
d
i
f
i
c
a
t
i
o
n
s
t
o
th
e
e
x
i
s
t
i
n
g
s
i
g
n
a
l
a
t
D
o
g
w
o
o
d
S
t
.
T
h
i
s
pr
o
j
e
c
t
a
l
s
o
i
n
c
l
u
d
e
s
a
p
u
b
l
i
c
e
d
u
c
a
t
i
o
n
el
e
m
e
n
t
f
o
r
p
e
d
e
s
t
r
i
a
n
s
a
f
e
t
y
.
1
1
0
0
,
0
0
0
7
4
0
,
8
3
0
(S
t
a
t
e
)
10
0
,
0
0
0
(F
e
d
e
r
a
l
)
94
0
,
8
6
0
9
4
0
,
8
6
0
0
%
A
p
r
-
1
3
O
c
t
-
1
3
D
u
n
s
d
o
n
Gr
a
n
t
O
b
l
i
g
a
t
i
o
n
i
s
i
n
pr
o
c
e
s
s
.
30
CP
1
1
1
9
Au
b
u
r
n
W
a
y
S
o
u
t
h
C
o
r
r
i
d
o
r
Im
p
r
o
v
e
m
e
n
t
s
-
F
i
r
S
t
.
S
E
t
o
H
e
m
l
o
c
k
S
t
.
SE
:
Th
i
s
p
r
o
j
e
c
t
w
i
l
l
w
i
d
e
n
A
W
S
b
e
t
w
e
e
n
F
i
r
a
n
d
He
m
l
o
c
k
S
t
r
e
e
t
s
f
r
o
m
3
l
a
n
e
s
t
o
5
l
a
n
e
s
a
n
d
in
c
l
u
d
e
s
n
e
w
s
i
d
e
w
a
l
k
s
,
s
t
r
e
e
t
l
i
g
h
t
i
n
g
,
t
r
a
n
s
i
t
im
p
r
o
v
e
m
e
n
t
s
a
n
d
i
n
s
t
a
l
l
a
n
e
w
s
i
g
n
a
l
a
t
He
m
l
o
c
k
S
t
.
1
2
,
4
2
6
,
4
0
0
(T
I
B
)
60
6
,
6
0
0
(M
I
T
)
3,
0
3
3
,
0
0
0
3
,
0
3
3
,
0
0
0
0
%
A
p
r
-
1
3
O
c
t
-
1
3
D
u
n
s
d
o
n
Gr
a
n
t
O
b
l
i
g
a
t
i
o
n
i
s
i
n
pr
o
c
e
s
s
.
Pa
g
e
3
o
f
6
DI.D
Da
t
e
:
A
u
g
u
s
t
3
0
,
2
0
1
1
Pr
io
r
i
t
y
To
t
a
l
Gr
o
u
p
Ar
t
.
S
t
.
Wa
t
e
r
Se
w
e
r
St
o
r
m
Ot
h
e
r
To
t
a
l
Es
t
i
m
a
t
e
d
De
s
i
g
n
Ad
v
.
Co
n
s
t
.
Fi
n
i
s
h
Pr
o
j
e
c
t
No
.
Pr
o
j
.
N
o
.
Lo
c
a
t
i
o
n
/
D
e
s
c
r
i
p
t
i
o
n
(1
-
3
)
(1
0
2
/
1
0
5
)
(4
3
0
)
(4
3
1
)
(4
3
2
)
Fu
n
d
s
Bu
d
g
e
t
Co
s
t
%
Da
t
e
%
Da
t
e
Ma
n
a
g
e
r
St
a
t
u
s
CA
P
I
T
A
L
P
R
O
J
E
C
T
S
T
A
T
U
S
R
E
P
O
R
T
Pr
o
j
e
c
t
B
u
d
g
e
t
(
$
)
De
s
i
g
n
C
o
n
s
t
r
u
c
t
i
o
n
31
CP
1
1
0
8
20
1
1
/
1
2
C
i
t
y
w
i
d
e
S
t
o
r
m
P
o
n
d
C
l
e
a
n
i
n
g
:
Th
i
s
p
r
o
j
e
c
t
w
i
l
l
c
o
m
p
l
e
t
e
t
h
e
r
e
m
o
v
a
l
o
f
se
d
i
m
e
n
t
f
r
o
m
8
s
t
o
r
m
d
r
a
i
n
a
g
e
p
o
n
d
s
lo
c
a
t
e
d
t
h
r
o
u
g
h
o
u
t
t
h
e
C
i
t
y
.
2
41
7
,
6
0
0
4
1
7
,
6
0
0
4
1
7
,
6
0
0
9
0
%
M
a
r
-
1
2
S
e
p
-
1
2
L
e
e
Co
n
t
r
a
c
t
d
o
c
u
m
e
n
t
s
a
r
e
be
i
n
g
f
i
n
a
l
i
z
e
d
.
32
CP
0
7
6
5
La
k
e
l
a
n
d
H
i
l
l
s
R
e
s
e
r
v
o
i
r
I
m
p
r
o
v
e
m
e
n
t
:
Th
i
s
p
r
o
j
e
c
t
w
i
l
l
p
r
o
v
i
d
e
v
a
r
i
o
u
s
i
m
p
r
o
v
e
m
e
n
t
s
a
t
th
e
r
e
s
e
r
v
o
i
r
,
i
n
c
l
u
d
i
n
g
p
a
i
n
t
i
n
g
,
s
e
i
s
m
i
c
up
g
r
a
d
e
s
,
a
n
d
f
a
c
i
l
i
t
y
m
o
d
i
f
i
c
a
t
i
o
n
s
.
2
4
0
0
,
0
0
0
40
0
,
0
0
0
4
0
0
,
0
0
0
7
5
%
A
p
r
-
1
2
O
c
t
-
1
2
V
o
n
d
r
a
k
Bi
d
d
o
c
u
m
e
n
t
s
c
o
m
p
l
e
t
e
.
Pr
o
j
e
c
t
i
s
d
e
p
e
n
d
e
n
t
u
p
o
n
co
m
p
l
e
t
i
o
n
o
f
R
e
s
e
r
v
o
i
r
6
im
p
r
o
v
e
m
e
n
t
.
33
CP
1
0
2
4
AW
S
a
n
d
M
S
t
r
e
e
t
S
E
I
n
t
e
r
s
e
c
t
i
o
n
Im
p
r
o
v
e
m
e
n
t
s
:
Th
i
s
p
r
o
j
e
c
t
w
i
l
l
c
o
n
s
t
r
u
c
t
i
m
p
r
o
v
e
m
e
n
t
s
a
t
t
h
e
in
t
e
r
s
e
c
t
i
o
n
t
o
a
d
d
r
e
s
s
c
a
p
a
c
i
t
y
a
n
d
s
a
f
e
t
y
co
n
c
e
r
n
s
.
2
7
5
,
0
0
0
75
,
0
0
0
9
7
5
,
0
0
0
1
0
%
J
u
n
-
1
2
J
u
n
-
1
3
L
e
e
AW
S
/
M
S
t
.
S
E
-
In
s
t
a
l
l
e
d
pr
o
t
e
c
t
e
d
l
e
f
t
t
u
r
n
f
o
r
ea
s
t
/
w
e
s
t
b
o
u
n
d
t
r
a
f
f
i
c
o
n
AW
S
t
u
r
n
i
n
g
o
n
t
o
M
S
t
.
S
E
(C
o
m
p
l
e
t
e
d
)
17
t
h
/
M
S
t
.
S
E
-
re
s
t
r
i
c
t
l
e
f
t
tu
r
n
m
o
v
e
m
e
n
t
s
f
r
o
m
1
7
t
h
t
o
M.
P
u
b
l
i
c
N
o
t
i
c
e
i
n
p
r
o
c
e
s
s
,
in
s
t
a
l
l
a
t
i
o
n
a
f
t
e
r
n
o
t
i
c
e
s
co
m
p
l
e
t
e
.
AW
S
/
M
S
t
.
S
E
P
r
e
-
De
s
i
g
n
-
de
t
e
r
m
i
n
e
t
h
e
ul
t
i
m
a
t
e
c
o
n
f
i
g
u
r
a
t
i
o
n
a
n
d
fo
o
t
p
r
i
n
t
o
f
t
h
e
i
n
t
e
r
s
e
c
t
i
o
n
,
in
c
l
u
d
i
n
g
a
d
d
r
e
s
s
i
n
g
t
h
e
we
s
t
b
o
u
n
d
A
W
S
t
o
no
r
t
h
b
o
u
n
d
M
S
t
.
S
E
t
u
r
n
i
n
g
mo
v
e
m
e
n
t
,
a
c
c
e
s
s
c
o
n
t
r
o
l
,
an
d
b
i
k
e
a
c
c
o
m
m
o
d
a
t
i
o
n
s
f
o
r
cr
o
s
s
i
n
g
A
W
S
.
(
S
c
h
e
d
u
l
e
d
to
b
e
c
o
m
p
l
e
t
e
d
b
y
S
e
p
t
1
s
t
)
34
CP
0
9
0
6
20
0
9
G
a
t
e
w
a
y
P
r
o
j
e
c
t
:
Th
i
s
p
r
o
j
e
c
t
w
i
l
l
c
o
n
s
t
r
u
c
t
a
n
e
w
g
a
t
e
w
a
y
s
i
g
n
a
t
Ea
s
t
V
a
l
l
e
y
H
i
g
h
w
a
y
a
n
d
L
a
k
e
T
a
p
p
s
P
a
r
k
w
a
y
.
3
1
0
0
,
0
0
0
(G
e
n
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