HomeMy WebLinkAbout08-15-2011
Public Works Committee
August 15, 2011 - 3:30 PM
Annex Room 2
AGENDA
I. CALL TO ORDER
A. Roll Call
B. Announcements
C. Agenda Modifications
II. CONSENT AGENDA
A. Approval of Minutes*
B. Right-of-Way Use Permit No. 09-14 Amendment* (Mund)
Approve amendment to Right-of-Way Use Permit No. 09-14 for Mohawk northern
Plastics LLC
C. Right-of-Way Use Permit No. 11-16* (Mund)
Approve Right-of-Way Use Permit No. 11-16 for Auburn Parks, Arts and
Recreation Santa Parade.
D. Public Works Project No. CP0803* (Dunsdon)
Award Small Works Contract No. 11-04 to T Miller Construction on Their Low Bid
of $115,336.90 for Project No. CP0803, 37th St SE / R St SE Pedestrian
Connector
E. Public Works Project No. CP1002* (Wickstrom)
Approve Final Pay Estimate No. 10 to Contract No. 10-03 in the Amount of
$18,866.57 and Accept Construction of Project No. CP1002 - 2010 Local Street
Pavement Preservation Project
III. ORDINANCES
A. Ordinance No. 6374* (Dowdy)
An Ordinance of the the City Coiuncil of the City of Auyburn, Washington,
amending Section 2.94.020 of the Auburn City Code relating to the Citizen's
Committee for Transportatin, Transit and Trails
IV. RESOLUTIONS
A. Resolution No. 4737* (Sweeting)
A Resolution of the City Council of the City of Auburn, Washington, Authorizing the
Mayor to Grant an Easement to Puget Sound Energy for the Purpose of Relocating
Utilities for the M Street SE Underpass Project (C201A)
B. Resolution No. 4742* (Dunsdon)
A Resolution of the City Council of the City of Auburn, Washington, Authorizing the
Mayor to Accept a State Grant from the Washington State Department of
Transportation for the Auburn Way South Corridor Improvements, Dogwood Street
SE to Fir Street SE
C. Resolution No. 4743* (Dunsdon)
A Resolution of the City Council of the City of Auburn, Washington, Authorizing the
Mayor to Accept a Federal Grant to be Administered through the Washington State
Department of Transportation for the Auburn Way South Corridor Improvements,
Dogwood Street SE to Fir Street SE
D. Resolution No. 4744* (Vondrak)
A Resolution of the City of Council of City of Auburn, Washington, Authorizing the
Mayor to Grant an Easement to Puget Sound Energy for the Purpose of Relocating
Utilities for the South Division Street Promenade Project (CP1005)
V. DISCUSSION ITEMS
A. Bad Debt Write-Off* (Coleman)
B. Utility Billing Issue* (Coleman)
C. Ordinance No. 6370* (Coleman)
Budget Amendment No. 4
D. Ordinance No. 6371* (Snyder)
An Ordinance of the City Council of the City of Auburn, Washington, Amending
Ordinance No. 6321 to Extend the Effective Date
E. Ordinance No. 6372* (Snyder)
An Ordinance of the City Council of the City of Auburn, Washington, amending
Chapter 10.40 of the Auburn City Code for the purpose of modifying the
authorization and location for the three hour non-metered parking facilities in the
downtown area of Auburn.
F. Storm Drain SDC LID Incentive (Carlaw)
G. Capital Project Status Report* (Gaub)
VI. ADJOURNMENT
Agendas and minutes are available to the public at the City Clerk's Office, on the City website
(http://www.auburnwa.gov), and via e-mail. Complete agenda packets are available for
review at the City Clerk's Office.
*Denotes attachments included in the agenda packet.
AGENDA BILL APPROVAL FORM
Agenda Subject:
Approval of Minutes
Date:
August 10, 2011
Department:
Public Works
Attachments:
August 1, 2011 Draft Minutes
Budget Impact:
$0
Administrative Recommendation:
Public Works Committee to approve the minutes of the August 1, 2011 Public Works
Committee Meeting.
Background Summary:
Reviewed by Council Committees:
Public Works
Councilmember:Wagner Staff:
Meeting Date:August 15, 2011 Item Number:CA.A
AUBURN * MORE THAN YOU IMAGINEDCA.A
Public Works Committee
August 1, 2011 - 3:30 PM
Annex Room 2
MINUTES
I.CALL TO ORDER
A.Roll Call
Chairman Wagner, Vice-Chair Bill Peloza, and Member Haugen were
present. Also present during the meeting were: Mayor Pete B. Lewis, Public
Works Director Dennis Dowdy, City Engineer/Assistant Director Dennis Selle,
Utilities Engineer Dan Repp, Traffic Engineer Pablo Para, Engineering Aide
Amber Mund, Project Engineer Robert Lee, Street Systems Engineer Seth
Wickstrom, Project Engineer Jacob Sweeting, Project Engineer Leah
Dunsdon, Principal Planner Jeff Dixon, Environmental Protection Manager Chris
Andersen, Communications Manager Dana Hinman, and Public Works Secretary
Jennifer Rigsby.
Members of the public in attendance included: Stuart Elway, Elway Research
Inc., Terrence Danysh, Partner, Dorsey & Whitney LLP representing the
Robertson Properties Group (RPG), and Wayne Osborne.
B.Announcements
There were no announcements.
C.Agenda Modifications
There were no agenda modifications.
II.CONSENT AGENDA
A.Approval of Minutes
Councilmember Peloza moved and Councilmember
Haugen seconded to Approve the Public Works Committee Meeting
minutes for date, July 18, 2011, as amended.
Member Haugen requested that that Section IV, Item C, last paragraph be
amended to reflect that Assistant City Engineer Gaub indicated that the
Project No. CP0922 did come in under budget.
Chairman Wagner suggested that the minutes be changed to read “…
Assistant City Engineer Gaub answered that the project did come in under
budget, the final pay amounts are being processed and action on that
payment will go to the Downtown Redevelopment Committee.” Member
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Haugen agreed.
After review of the recording by staff, the minutes were revised to read
“Assistant City Engineer Gaub answered that the final pay estimate is being
processed and it will go through the Downtown Redevelopment Committee
when it is finalized. Gaub stated that she does not know what the final
number is but the Capital Project Status Report reflects the current
estimate.”
Motion Carried Unanimously. 3-0.
B.Right-of-Way Use Permit No. 11-13 (Mund)
Councilmember Peloza moved and Councilmember
Haugen seconded to Approve Right-of-Way Use Permit No. 11-13 for The
Auburn Downtown Association for the Wine and Music Festival.
Engineering Aide Mund explained that The Auburn Downtown Association
(TADA) has applied for a Right-of-Way Use permit to use portions of the
City Right-of-Way to hold a new event, the Wine and Music Festival. TADA
has requested to use the B Street Plaza, portions of Main Street, and TADA
is working with the City to use the City Hall Plaza, the Park Plaza, and the B
Street Parking Lot.
Chairman Wagner asked if there needed to be specific conditions included
to allow space for Girl Dog Inc. hotdog vendor. Engineering Aide Mund
answered that the owner of Girl Dog Inc. is part of TADA, but special
conditions can be included. Chairman Wagner stated that if the vendor is a
member of TADA, the special conditions will not be necessary.
Member Haugen voiced her concern about use of the parking lot on B
Street NE and the condition of the lot.
Motion Carried Unanimously. 3-0.
C.Right-of-Way Use Permit No. 11-14 (Mund)
Councilmember Peloza moved and Councilmember
Haugen seconded to Appeal Right-of-Way Use Permit No. 11-14 for the
Auburn Good Ol’ Days Festival and Fun Run.
Engineering Aide Mund stated that Auburn Good Ol’ Days has applied for
their annual Right-of-Way Use Permit. Mund distributed an additional map,
indicating the location of Girl Dog Inc., the hot dog vendor.
Chairman Wagner asked if the Fun Run route is the same as in previous
years. Engineering Aide Mund answered that the route is slightly different
than last year’s because in 2010 there was construction on F Street and
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changes to the route had to be made, but the route is the same as those
used prior to 2010.
Engineering Aide Mund pointed out the locations where police will be
present using the Auburn Good Ol’ Days Fun Run map, following a question
asked by Chairman Wagner.
Vice-Chair Peloza asked where the Fun Run will start. Engineering Aide
Mund identified the starting location of the Fun Run, near the intersection of
E Main Street and G Street SE.
Member Haugen voiced her concern about use of the parking lot on B
Street NE and the condition of the lot.
Motion Carried Unanimously. 3-0.
D.Public Works Project No. CP1109 (Lee)
Councilmember Peloza moved and Councilmember
Haugen seconded to Approve to grant permission to initiate Project No.
CP1109, 2011 Storm Pipeline Repair and Replacement.
Chairman Wagner asked if the slide gate, included in Phase 1 of the
project’s scope, is manually operated. Project Engineer Lee answered that
staff is able to use a drill to operate the gate.
Chairman Wagner asked how staff determines when the gate needs to be
opened. Lee answered that the purpose of the gate is to isolate the
upstream portion of the storm drain pipe to allow it to be cleaned. Standard
procedure is to open the gate once a month to keep it in working order, but
the gate is not actually in use unless needed for cleaning. Assistant
Director/City Engineer Selle stated that the gate can also be used for flood
control by stopping the water from coming back from Mill Creek, allowing for
the installation of a portable pump, but the main purpose it to allow for
maintenance of the storm pipe.
Assistant Director/City Engineer Selle responded to a question asked by
Vice-Chair Peloza regarding the use of the gate during the City’s last storm
event.
Motion Carried Unanimously. 3-0.
E.Public Works Project No. CP1102 (Wickstrom)
Councilmember Peloza moved and Councilmember
Haugen seconded to Approve to recommend that City Council award
Contract No. 11-10 to Puget Paving and Construction on their low bid of
$1,259,845.00 for Project No. CP1102, 2011 Arterial and Collector
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CA.A
Pavement Preservation.
Chairman Wagner asked if there would be funds available to include
patching on M Street in the scope of the project, as discussed by the
Committee at previous meetings. Street Systems Engineer Wickstrom
answered that the entire budget for the project will be spent and work in
some of the areas in the project’s scope will be scaled back to make it
possible to include some of the requested patching on M Street SE to be
added to the scope.
Assistant Director/City Engineer Selle stated that there is flexibility within
every street location included in the scope of the project and staff will be
monitoring work closely to ensure that a portion of M Street SE can be
included.
Vice-Chair Peloza asked if the condition of M Street SE, south of Main
Street, is in worse condition that E Main Street. Street Systems Engineer
Wickstrom answered that M Street SE needs to be rebuilt but the condition
of the roadway is the worst at the intersections. Wickstrom stated that he is
proposing the areas at the intersections be patched at this time.
The Committee and staff discussed how work could be managed to include
the patching on M Street SE.
Director Dowdy reminded the Committee that there are plans to stripe E
Main Street for bicycles and staff had hoped to get the roadway into better
condition prior to striping.
The Committee and staff reviewed the project vicinity map, number 4 of 5,
which identifies the proposed patch areas on M Street SE.
Motion Carried Unanimously. 3-0.
III.RESOLUTIONS
A.Resolution No. 4714 (Sweeting)
A Resolution of the City Council of the City of Auburn, Washington,
Dedicating Property Acquired by the City of Auburn for the M Street
Underpass Project as Right-of-Way
Councilmember Peloza moved and Councilmember
Haugen seconded to Approve to recommend that the City Council adopt
Resolution No. 4714.
Project Engineer Sweeting explained that the properties listed in the
resolution have been acquired by the City and now need to be officially
dedicated as City Right-of-Way.
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CA.A
The Committee and Project Engineer Sweeting reviewed the aerial map
identifying the properties.
Project Engineer Sweeting answered a question asked by Chairman
Wagner regarding the width of the Right-of-Way near 600 M Street
SE. Sweeting stated that King County Housing Authority preferred to have a
square property line, creating the change in Right-of-Way width. Sweeting
explained that some of the Right-of-Way also varied in width due to efforts
made to protect some of the trees along the roadway.
Motion Carried Unanimously. 3-0.
B.Resolution No. 4732 (Sweeting)
A Resolution of the City Council of the City of Auburn, Washington,
Authorizing the Mayor to Award and Execute an Agreement with the Lowest
Responsible Bidder for Construction of Public Works Contract Number 11-
11 for Project CP0916, West Valley Highway Improvements
Councilmember Peloza moved and Councilmember
Haugen seconded to Adopt to recommend that the City Council adopt
Resolution No. 4732.
Project Engineer Sweeting reported that bids for the project are being
accepted on Thursday, August 4, 2011 and in order to complete the project
this year, staff needs the contract to be awarded before the next scheduled
Public Works Committee Meeting, August 15, 2011.
Mayor Lewis assured the Committee that if the lowest responsible bidder is
not within the project budget, the contract will not be awarded, following
questions asked by Chairman Wagner.
Vice-Chair Peloza asked how long West Valley Highway will be
closed. Sweeting answered that the road closure is anticipated to begin the
last week of August and end the third week of October, a 45 calendar day
closure.
The Committee and Project Engineer Sweeting discussed the detour
route. Sweeting stated that there will be variable message boards on
SR167, north of 15th Street NW, and on SR18, to try and keep commuting
traffic on the state routes.
Mayor Lewis spoke about the positive response from the public recognizing
the need to complete the project even though the temporary road closure is
inconvenient.
Motion Carried Unanimously. 3-0.
C.Resolution No. 4735 (Dunsdon)
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CA.A
A Resolution of the City Council of the City of Auburn, Washington,
Authorizing the Mayor and City Clerk to Negotiate and Execute an Interlocal
Agreement with the Muckleshoot Indian Tribe to Design and Construct
Improvements to the Auburn Way South Corridor Between Fir Street SE
and Hemlock Street SE
Councilmember Peloza moved and Councilmember
Haugen seconded to Approve to recommend that the City Council adopt
Resolution No. 4735.
There were no questions from the Committee. Chairman Wagner
commented that he is pleased with the agreement.
Motion Carried Unanimously. 3-0.
D.Resolution No. 4736 (Dunsdon)
A Resolution of the City Council of the City of Auburn, Washington,
Authorizing the Mayor to Accept a Grant from the Washington State
Transportation Improvement Board for Improvements to the Auburn Way
South Corridor Between Fir Street SE and Hemlock Street SE
Councilmember Peloza moved and Councilmember
Haugen seconded to Approve to recommend that the City Council adopt
Resolution No. 4736.
There were no questions from the Committee.
Motion Carried Unanimously. 3-0.
IV.DISCUSSION ITEMS
A.Auburn Gateway Project Briefing (Dixon)
Discussion of Item A occurred following discussion of Item B.
Principal Planner Dixon explained that the purpose of the discussion is to
talk about the extension of previous City Council approvals. Dixon listed the
materials that were included in the Public Works Committee Meeting
agenda packet.
Principal Planner Dixon provided a background summary of the Auburn
Gateway Project to the Committee. For the last several years, the City of
Auburn has been negotiating with Robertson Properties Group (RPG) on
future development of approximately 60 acres located in the northern part of
the City, referred to as the Auburn Gateway Project. The negotiations have
included the preparation of Environmental Impact Statement (EIS)
documents, amendments to the City’s Comprehensive Plan and Zoning
Code, preparation of a draft Development Agreement (DA) and preparation
of a draft Planned Action Ordinance.
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Dixon explained that the zoning map and text amendments, the
Comprehensive Plan map and text amendments, and the Special Area Plan
were provisionally passed by the City Council in 2008 and were extended in
August 2010 for one year. The extension expires on August 31, 2011 and
staff is seeking for the Council to extend that time for a limited period of time
(4 months) because significant progress has been made on the policy and
decision documents which staff anticipates presenting to the City Council
before the end of the year. Dixon pointed out that the designations do not
become permanent until the City Council approves a Development
Agreement.
Principal Planner spoke about the progress that staff has made working
with RPG to complete required studies, negotiations and documentation
that would provide the City Council with policy making opportunities that
would aid in the phased development of the Auburn Gateway Project.
Dixon reviewed the reasons why an addendum to the original EIS is
necessary. The EIS addendum is now nearing completion; the only
remaining portion is the traffic analysis.
Additional progress that has been made is related to drafting a
Development Agreement (DA) to be brought forward that can carry a
favorable recommendation to the City Council. A key component of the DA
is to include architectural and site design standards to demonstrate that the
development will be high quality.
Principal Planner Dixon explained that Exhibit 2 has been provided to the
Committee for review of specific information about Development
Agreements, such as what the provisions are allowed under the State law,
how the City has approached agreements under its regulations, and the
typical key elements of Development Agreements. Dixon spoke about
previously repealed City Code that related to Development
Agreements. Dixon explained that at the time of repeal there were two
projects that were vested to the ability to go through that process and a
Development Agreement is a voluntary agreement that the City Council can
choose to enter into but RPG was vested to make an application for the
agreement.
Principal Planner Dixon addressed questions asked by Mayor Lewis
pertaining to the actions that can and can not be taken by the City Council,
in regards to entering into a Development Agreement, if the continued
conditional effectiveness of the Comprehensive Plan and zoning to the
Auburn Gateway Project is not extended past August 31, 2011. The
question was answered that without the city’s specific code provisions for
development agreements, state law provides general provisions for
development agreements that could be requested.
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CA.A
Dixon reviewed the key elements of the former Auburn City Code Section
14.21 which generally provides that a development agreement can allow
greater flexibility in the development standards of the existing zoning
districts in exchange for public and community benefits. The code specifies
that the City may consider a development agreement for a nonresidential or
mixed use project in areas designated for office, commercial, industrial or
institutional use in the Comprehensive Plan or in a designated special plan
area.
Principal Planner Dixon summarized the Summary of a Planned Action
Ordinance (PAO) for the Committee (Exhibit 3). The PAO is a mechanism
under the State Environmental Policy Act (SEPA) whereby by designating a
project as a planned action, where an EIS has been prepared,
environmental review of a project can be more streamlined at the later
project stage.
Staff is also working on an update to the NE Auburn Special Area Plan that
was previously adopted. Staff is proposing to make the update part of the
annual Comprehensive Plan amendment process. The changes would be
presented to the council prior to the end of the year.
Principal Planner Dixon responded that the City has determined that RPG
has submitted an application that was sufficient for processing so RPG can
operate under the repealed codes but the DA is still a voluntary contract
that the City Council can choose to enter into that process or not in
response to questions asked by Chairman Wagner regarding Exhibit 2:
Summary of a Development Agreement. Planning Director Snyder added
that would apply under the previous regulations repealed by Council or the
existing State statute, entering into a Development Agreement is a
voluntary action of the City Council. Mayor Lewis responded to questions
asked by Chairman Wagner about insurance issues related to Development
Agreements.
Assistant City Attorney answered a question asked by Chairman Wagner
regarding what provisions may be included in a Development Agreement
that would prevent a developer from taking legal action against the
City. Gross spoke primarily about clarifying the terms of a Development
Agreement prior to entering into the agreement.
Chairman Wagner indicated that in past instances of development
agreements he had not seen a listing of the flexibility requested and the
community benefits accruing and asked Principal Planner Dixon that a list
of flexibility requested and benefits accruing be included in any agreement.
Mayor Lewis asked the Committee if they had any concerns regarding
building height in the proposed Auburn Gateway Project area. Chairman
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Wagner stated that he personally has no concerns. Vice-Chair Peloza
agreed that he also did not have concerns. Member Haugen stated that she
had some concerns.
The Committee had no additional questions.
B.Citizen Survey Results (Hinman)
Mayor Lewis asked that Item B be discussed prior to Item A.
Stuart Elway from Elway Research Inc. presented the results of the
2011City of Auburn Citizens’ Opinions of City and City Government survey
to the Committee.
Mr. Elway explained the reason for weighing the data for renters versus the
data for homeowners and described the methods used to collect the data, in
response to a request from Chairman Wagner.
Mr. Elway reported that his staff called between approximately 4,000 –
5,000 residents, spoke with approximately 1,000 – 1,200 residents and 500
residents agreed to be interviewed. Of the 500 adult heads of household
that were interviewed, there is a margin of sampling of error of 4.5% so the
results of the survey are within 4.5% of the results if every resident had
been interviewed. Mr. Elway reviewed the respondent profile with the
Committee.
Mr. Elway stated that the conclusion of the survey is that Auburn residents
continue to have generally a positive perception of City government. The
ratings of City amenities increased and there is a greater appreciation for
Auburn’s strongest attributes, which included atmosphere and location.
Mr. Elway reviewed the detailed survey results with the Committee.
Chairman Wagner asked how the results of the survey will be presented to
the Auburn Reporter. Mayor Lewis answered that he had met with the
reporter from the newspaper, Robert Whale, and provided him with a copy
of the survey.
C.Auburn Environmental Park - Parking Plans (Andersen)
Director Dowdy explained to the meeting attendees that the subject of the
Auburn Environmental Park (AEP) parking plans is a subject that would
normally be reviewed by the Planning and Community Development
Committee (PCDC) however the subject was included on the Public Works
Committee Meeting agenda at the request of Chairman Wagner.
Chairman Wagner spoke about the limited boardwalk trail-head parking
currently available on Western Avenue and the need to provide parking on
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Main Street.
Environmental Protection Manager Andersen provided background
information on the current Auburn Environmental Park (AEP) Boardwalk
Project. The project is funded, in part, by a grant from the State. The grant
funds are for the building of the boardwalk, the planting of native trees and
shrubs at the margins of the AEP along SR167, but the grant did not fund
parking facilities. Andersen explained that the current parking facility is a
three stall gravel lot on Western Avenue that serves the AEP Birding
Tower. Andersen stated that usage of the lot tends to be light so in
anticipation of the increase in usage of the Birding Tower and boardwalk,
staff has been looking at options that may accommodate the additional
parking demand.
Environmental Protection Manager Andersen said that staff has looked at
ways to expand the existing parking facility on Western Avenue utilizing
upland areas that do not include wetlands. Andersen stated that staff will be
expanding the current parking facility to add four additional stalls as part of
the current boardwalk project.
Planning Director Snyder assured that Committee that staff has been
working with the Planning and Community Development Committee on
parking for the AEP.
Development Review Engineer Truong reviewed an aerial map of the AEP
with the Committee. Truong identified the current parking area and
explained that staff is proposing expanding the lot to a four foot wide bicycle
area, four additional parking stalls, one being van accessible. Truong stated
that staff is also developing a monitoring program for the lot to determine
usage.
Chairman Wagner stated that parking may still be needed along Main
Street. Member Haugen suggested the addition of wayfinding signs for the
AEP to increase usage of the park and Birding Tower.
Mayor Lewis stated that improving the existing parking, the addition of
signage, and monitoring the parking with be a staged process and the
construction of the boardwalk is the beginning of the process.
Chairman Wagner commented that he feels parking on Main Street is still
needed at this time, possibly needed more than the parking expansion on
Western Avenue due to the higher visibility on Main Street.
Assistant Director/City Engineer Selle stated that the City is working on
updating the Master Plan for the AEP and following an update, staff can
look strategically at where parking should be ultimately located. Selle stated
that staff will look to see if there is capacity for designated parking on Main
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Street and/or the feasibility of a separate parking facility in the vicinity of the
Main Street trail-head. Assistant Director/City Engineer Selle also spoke
about the opportunities to add parking along Western Avenue.
Chairman Wagner spoke about the benefits of people entering the AEP
from Main Street versus Western Avenue.
Mayor Lewis explained that staff will be moving forward with the parking
facility expansion on Western Avenue and spoke about future plans to
increasing the AEP visibility from Main Street. Environmental Protection
Manager Andersen pointed out that there will be entrances to the boardwalk
on both Main Street and Western Avenue and there will be entry signage at
both entrances in addition to wayfinding signs, as mentioned by Member
Haugen.
Member Haugen asked if staff has received feedback from any of the bird
watching groups that use the AEP. Mayor Lewis stated that there has been
positive feedback and input from bird watching groups regarding the
boardwalk project.
The Committee and staff continued discussing parking. The Committee
asked staff to evaluate the cost of adding parking on Main Street.
D.Capital Project Status Report (Selle)
Item 12 – C524A – SCADA System Improvement: Chairman Wagner asked
for clarification of the project status. Assistant Director/City Engineer Selle
briefly explained the preliminary design efforts that have been completed to
date and the current design work that is ongoing.
Chairman Wagner spoke about the length of the project and the potential
for overrun of the budget and/or lack of performance. Assistant Director/City
Engineer Selle responded that staff has utilized this time to the advantage
of the City allowing detailed coordination with the City’s consultant and the
IS Department to take place in an effort to provide a more cost effective,
efficient, and reliable SCADA system.
Chairman Wagner requested a project update in late 2011.
Item 3 – CP0920 – 2009 AC Water Main Replacement: Assistant
Director/City Engineer Selle provided a definition of a punchlist at the
request of Member Haugen.
Item 19 – CP0803 – 37th Street SE/R Street SE Pedestrian
Connector: Assistant Director/City Engineer Selle confirmed that the bid
opening is still scheduled for the current week, in response to a inquiry from
Vice-Chair Peloza.
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Item 29 – CP1024 – Auburn Way S and M Street SE Intersection
Improvements: Chairman Wagner asked how the public is being notified of
the pending restrictions of left turn movements at the 17th Street SE/M
Street SE intersection. Assistant Director/City Engineer Selle stated the
notified process includes advanced placement of a message sign, a specific
notice to the neighborhood, a general press release, and a posting on the
City’s website.
Item D – MS0802 – Airport Re-roof: Vice-Chair Peloza reported that the
Airport Advisory Board is still trying reviewing the project.
Vice-Chair Peloza asked about the timing at the traffic signal at the 3rd
Street NE/Auburn Avenue intersection. Assistant Director/City Engineer
Selle spoke about how the timing of the individual signal may not seem
appropriate, but in part, the timing of this signal is impacted by other nearby
signals in an attempt to provide efficient signal progression along the
Auburn Avenue corridor. Selle stated that staff is still investigating the timing
concern raised at this location.
V.ADJOURNMENT
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Rich Wagner Jennifer Rigsby
Chairman Public Works Department Secretary
CA.A
AGENDA BILL APPROVAL FORM
Agenda Subject:
Right-of-Way Use Permit No. 09-14 Amendment
Date:
August 10, 2011
Department:
Public Works
Attachments:
Amended Conditions
Vicinity Map
Budget Impact:
$0
Administrative Recommendation:
Public Works Committee approve amendment to Right-of-Way Use Permit No. 09-14 for
Mohawk northern Plastics LLC.
Background Summary:
Mohawk Northern Plastics, LLC has applied for an amendment to their current Right-of-Way Use Permit
No. 09-14 to install two 14 inch pipes under A Street NW just south of the existing private rail spur. The
pipes will be used to run hoses across the road so that polyethylene resin pellets can be unloaded from
railcars on the private rail spur. Please see the attached map and conditions.
The rail spur and storm line were previously permitted under ROW No. 09-14 and the amendment to this
permit for the two 14 inch pipes is being requested so that all of Mohawk Northern Plastics' facilities may
be tracked for expiration and insurance purposes together.
Reviewed by Council Committees:
Public Works
Councilmember:Wagner Staff:Mund
Meeting Date:August 15, 2011 Item Number:CA.B
AUBURN * MORE THAN YOU IMAGINEDCA.B
Right-of-Way Use Permit Special Conditions
for ROW #09-14
Staff recommends approval of the permit, subject to the following
conditions:
1. Applicant’s failure to comply with any provisions/conditions of this
permit shall be terms for immediate termination.
2. Applicant shall maintain current insurance throughout the life of the
permit and provide the City with proof that they are insured.
3. Applicant shall provide a signed and notarized Hold Harmless
agreement.
4. Applicant shall comply with the City’s nuisance code under ACC 8.12
5. Applicant shall be financially responsible for the repair, maintenance
and relocation of the private storm, rail, and 2-14 inch vacuum pipe
facilities and/or any other costs associated with the resolution of any
arising conflict.
6. Applicant shall submit as-built drawings that are signed and stamped by
a licensed engineer showing the location and details of the two 14 inch
vacuum pipe facilities in the Right-of-Way that references the
Excavation Permit Number for construction.
7. Applicant shall register with Washington 811 for locate services for
underground facilities.
8. Applicant shall be financially responsible to insure that the safety
measures required for the railroad spur crossing protection conform
with the requirements of the Washington State Utilities and
Transportation Commission.
9. The City reserves the right to adjust the terms and conditions or revoke
this Right-of-Way Use Permit pending the following considerations:
a. Public complaints involving perceived issues impacting public use
of the ROW affected by the permit.
b. Public comment or other community interest concerns.
c. Any emerging issue or change in use of the ROW that may impact
the public interest, as follows:
i. The remaining capacity of the rights-of-way to accommodate
other uses if the applicant’s proposed use is granted.
ii. The effect, if any, on public health, safety, and welfare if the
authorization is granted.
iii. Such other factors as may demonstrate that the grant to use
the rights-of-way will serve the community interest.
CA.B
CA.B
AGENDA BILL APPROVAL FORM
Agenda Subject:
Right-of-Way Use Permit No. 11-16
Date:
August 10, 2011
Department:
Public Works
Attachments:
Special Conditions
Street Closures
Vicinity Map
Budget Impact:
$0
Administrative Recommendation:
Public Works Committee approve Right-of-Way Use Permit No. 11-16 for Auburn Parks,
Arts and Recreation Santa Parade.
Background Summary:
Right-of-Way Use permit 11-16 would allow the City of Auburn Parks, Arts and Recreation Department to
use City streets on Saturday, December 3, 2011 , from 3:30 pm to 6:30 pm, fro their annual Santa Parade.
Please see the attached list of street closures and map for specific street closures and times. The Parks
Department has made all necessary street closure arrangements with Public Works, Police and Fire
Departments.
Reviewed by Council Committees:
Public Works
Councilmember:Wagner Staff:Mund
Meeting Date:August 15, 2011 Item Number:CA.C
AUBURN * MORE THAN YOU IMAGINEDCA.C
Right-of-Way Use Permit #11-16
Special Conditions
for
Auburn Parks, Arts and Recreation Santa Parade
Staff recommends approval of the permit, subject to the following conditions:
1. Applicant shall maintain a 5-foot clear path for pedestrians on the sidewalk.
2. Applicant shall adhere to the approved traffic control plan and street closure list.
3. Auburn Police will direct traffic at the intersections of A Street SE/Auburn Avenue
and E Main Street and Auburn Way S/N and E Main Street to allow traffic
through during gaps in the parade.
4. Applicant shall provide parade marshals stationed at D Street NE and E Main
Street to clear pedestrians in the event of a police response emergency.
5. Applicant shall provide additional lighting to the satisfaction of the city engineer
on E Street NE during the parade to assist in the staging of the parade.
6. Applicant shall obtain a Parade Permit from Planning and Development.
7. The City reserves the right to adjust the terms and conditions or revoke this
Right-of-Way Use Permit pending the following considerations:
a. Public complaints involving perceived issues impacting public use of the
ROW affected by the permit.
b. Public comment or other community interest concerns.
c. Any emerging issue or change in use of the ROW that may impact the public
interest, as follows:
• The remaining capacity of the rights-of-way to accommodate other uses if
the applicant’s proposed use is granted.
• The effect, if any, on public health, safety, and welfare if the authorization
is granted.
• Such other factors as may demonstrate that the grant to use the rights-of-
way will serve the community interest.
CA.C
SANTA PARADE STREET CLOSURES – December 3, 2011
3:30pm – 4:00pm
1. Main Street between A Street SW/NW and Auburn Ave. (closed and cleared)
4:00pm – 6:30pm
1. Main Street between E Street NE and B Street NW (closed and cleared)
2. A Street SW/NW from 1st Street SW to 1st Street NW
3. Division Street from 1st Street SW to 1st Street NW
4. 1st Street NE from A Street NW to N. Division Street
5. E Street NE between Main and 4th Street NE – Put no parking signs out prior to
event
4:30pm – 5:00pm
6. Auburn Police control traffic on Auburn Way and E Main Street to allow traffic through
during breaks in the parade.
7. Auburn Police control traffic on Auburn Avenue and Main Street to allow traffic through
during breaks in the parade.
CA.C
CA.C
AGENDA BILL APPROVAL FORM
Agenda Subject:
Public Works Project No. CP0803
Date:
August 8, 2011
Department:
Public Works
Attachments:
Budget Status Sheet
Bid Tabulation Summary
Vicinity Map
Budget Impact:
$0
Administrative Recommendation:
Public Works Committee recommend City Council award Small Works Contract No. 11-
04 to T Miller Construction on their low bid of $115,336.90 for Project No. CP0803, 37th
St SE / R St SE Pedestrian Connector
Background Summary:
The purpose of this project is to construct a 10-foot wide, non-motorized trail from the end of 37th Street
SE approximately 400 feet to connect to the existing sidewalk along R Street SE. The project includes
lighting and fencing.
The total project cost is estimated to be $197,708. A project budget contingency of $19,011 remains in the
102 (Arterial Street) Fund.
Reviewed by Council Committees:
Public Works
Councilmember:Wagner Staff:Dunsdon
Meeting Date:August 15, 2011 Item Number:CA.D
AUBURN * MORE THAN YOU IMAGINEDCA.D
Project No: CP0803Project Title:
Project Manager: Leah Dunsdon
Project Initiation
Initiation Date: September 8, 2009 Permision to Advertise
Advertisement Date: _July 21, 2011___ Contract Award
Award Date: ___________ Change Order Approval
Contract Final Acceptance
Funding Prior Years 20102011 Future Years Total
102 Fund - State Grant 11,57116,31496,415124,300
102 Fund 9,41983,00092,419
Total20,99016,314179,4150216,719
Activity Prior Years 20102011 Future Years Total
Design Engineering - City Costs20,99016,31410,00047,304
Construction Contract Bid 115,337115,337
Authorized Contingency (20%)23,06723,067
Other (WSDOT Design & Construction Costs)1,0001,000
Construction Engineering - City Costs 11,00011,000
Total 20,990 16,314 160,404 0 197,708
Funds Budgeted (Funds Available)
Estimated Cost (Funds Needed)
BUDGET STATUS SHEET
37th Street SE / R Street SE Pedestrian Connector
Date: August 8, 2011
The "Future Years" column indicates the projected amount to be requested in future budgets.
Total 20,990 16,314 160,404 0 197,708
Prior Years 20102011 Future Years Total
*102 Funds Budgeted ( )(20,990)(16,314)(179,415)0(216,719)
102 Funds Needed 20,99016,314160,4040197,708
*102 Fund Project Contingency ( )00(19,011)0(19,011)
102 Funds Required 00000
* ( # ) in the Budget Status Sections indicates Money the City has available.
102 Arterial Street Fund Budget Status
H:\PROJ\CP0803 37th Street SE, R Street SE Ped. Connector\Budget\CP0803.BudgetStatusSheet.xls1 of 1CA.D
CA.D
CA.D
AGENDA BILL APPROVAL FORM
Agenda Subject:
Public Works Project No. CP1002
Date:
August 8, 2011
Department:
Public Works
Attachments:
Budget Status Sheet
Final Pay Estimate
Vicinity Map
Budget Impact:
$0
Administrative Recommendation:
Public Works Committee recommend City Council approve Final Pay Estimate No. 10 to
Contract No. 10-03 in the amount of $18,866.57 and accept construction of Project No.
CP1002 2010 Local Street Pavement Preservation Project
Background Summary:
The 2010 Local Street Pavement Preservation project rehabilitated deficient pavement on 1.4 miles of
local streets in and around the City's downtown area. This rehabilitation was accomplished by replacing
damaged concrete pavement panels on 0.9 miles of streets, overlaying 0.3 miles of streets, and
reconstructing the pavement on 0.1 miles of streets. This work was funded by the 103 (Local Street) Fund.
This project is also replaced the damaged concrete pavement panels on 1st St NE between Auburn Way
N and Auburn Ave (0.1 miles). This work was funded by the 105 (Arterial/Collector Street Preservation)
fund.
This project also replaced the undersized water main and storm drainage lines on 3rd St NE between K St
NE and M St NE and replaced a portion of the shallow water mains on 1st and 3rd St NE between Auburn
Way N and D St NE. This work was funded by the 430 (Water) fund and the 432 (Storm) fund.
A project increase of $3,336 within the 103 (Local Street Preservation) fund will be necessary, however it
will not require a budget adjustment since it is anticipated that the budgeted expenditures in the 103 fund
will not be exceeded this year.
A project budget contingency of $2,405 remains in the 105 (Arterial/Collector Street Preservation) fund.
A project budget contingency of $149,208 remains in the 430 (Water) fund.
A project budget contingency of $11,792 remains in the 432 (Storm) fund.
Reviewed by Council Committees:
AUBURN * MORE THAN YOU IMAGINEDCA.E
Public Works
Councilmember:Wagner Staff:Wickstrom
Meeting Date:August 15, 2011 Item Number:CA.E
AUBURN * MORE THAN YOU IMAGINEDCA.E
Project No: CP1002 Project Title:
Project Manager: Seth Wickstrom
Project Initiation
Initiation Date: _December 7, 2010____ Permision to Advertise
Advertisement Date: _July 27, 2010___ Contract Award
Award Date: _August 16, 2010______ Change Order Approval
Contract Final Acceptance
Funding Prior Years 20102011 Future Years Total
103 Fund - Local Street Preservation 291,572 479,267 770,839
105 Fund - Arterial/Collector Street Preservation Fund 131,0136,000137,013
430 Fund - Water 2,327310,700313,027
432 Fund - Storm 2,49355,00057,493
328 Fund - Traffic Signal Budget 18,50018,500
Total 0427,405869,46701,296,872
Activity Prior Years 20102011 Future Years Total
Design Engineer - City Costs*4,095 4,095
Construction Estimate 420,663498,086918,748
Change Order No. 1 85,99385,993
Change Order No. 2 75,00075,000
Line Item Changes 37,69837,698
Construction Engineering - City Costs*2,64712,55015,197
Total 0427,405709,32701,136,732
* City staff costs are charged against the Engineering Budget and not the Project Budget, and are not shown here.
BUDGET STATUS SHEET
2010 Local Street Pavement Preservation
Date: August 8, 2011
103LlSttPtiBdtStt
The "Future Years" column indicates the projected amount to be requested in future budgets.
Funds Budgeted (Funds Available)
Estimated Cost (Funds Needed)
Prior Years 20102011 Future Years Total
**103 Funds Budgeted ( )0(291,572)(479,267)0(770,839)
103 Funds Needed 0291,572482,6030774,175
**103 Fund Project Contingency ( )00000
103 Funds Required 003,33603,336
Prior Years 20102011 Future Years Total
**105 Funds Budgeted ( )0(131,013)(6,000)0(137,013)
105 Funds Needed 0131,0133,5950134,608
**105 Fund Project Contingency ( )00(2,405)0(2,405)
105 Funds Required 00000
Prior Years 20102011 Future Years Total
**430 Funds Budgeted ( )0(2,327)(310,700)0(313,027)
430 Funds Needed 02,327161,4200163,748
**430 Fund Project Contingency ( )00(149,280)0(149,280)
430 Funds Required 00000
105 Arterial and Collector Preservation Budget Status
430 Water Budget Status
103 Local Street Preservation Budget Status
H:\PW COMMITTEE\Agenda Bills and Attachments\08-15-11\CP1002\BudgetStatusSheet.xlsx 1 of 2CA.E
Project No: CP1002 Project Title:
Project Manager: Seth Wickstrom
BUDGET STATUS SHEET
2010 Local Street Pavement Preservation
432 Storm Budget Status
Prior Years 20102011 Future Years Total
**432 Funds Budgeted ( )0(2,493)(55,000)0(57,493)
432 Funds Needed 02,49343,208045,701
**432 Fund Project Contingency ( )00(11,792)0(11,791)
432 Funds Required 00000
328 Traffic Signal Budget Status
Prior Years 20102011 Future Years Total
**328 Funds Budgeted ( )0(18,500)0(18,500)
328 Funds Needed 018,500018,500
**328 Fund Project Contingency ( )00000
328 Funds Required 00000
** ( # ) in the Budget Status Sections indicates Money the City has available.
H:\PW COMMITTEE\Agenda Bills and Attachments\08-15-11\CP1002\BudgetStatusSheet.xlsx 2 of 2CA.E
CA.E
CA.E
CA.E
CA.E
CA.E
CA.E
CA.E
AGENDA BILL APPROVAL FORM
Agenda Subject:
Ordinance No. 6374
Date:
August 10, 2011
Department:
Public Works
Attachments:
Ordinance No. 6374
Budget Impact:
$0
Administrative Recommendation:
Public Works Committee recommend that the City Council introduce and adopt
Ordinance No. 6374.
Background Summary:
The current provisions of the Auburn City Code provide for not less than seven members on the Citizen's
Committee for Transportation, Transit and Trails. There are currently eight members who serve on the
committee. There are people who are interested in serving on the committee who would be able to
contribute to the purposes of the committee and it is advantageous to have an identified "odd " number of
members on the committee so that tie votes would be less frequent.
Ordinance No. 6374 amends committee membership from seven to nine members.
A3.8.26
Reviewed by Council Committees:
Finance, Public Works
Councilmember:Wagner Staff:Dowdy
Meeting Date:August 15, 2011 Item Number:ORD.A
AUBURN * MORE THAN YOU IMAGINEDORD.A
ORDINANCE NO6 3 7 4
i
AN ORDINANCE OF THE CITY COUNCIL OF THE
CITY OF AUBURN WASHINGTON AMENDING
SECTION 294020 OF THE AUBURN CITY CODE
RELATING TO THE CITIZENS COMMITTEE FOR
TRANSPORTATION TRANSIT AND TRAILS
WHEREAS the current provisions of the Auburn City Code provide for not
less than seven members on the Citizens Committee for Transportation Transit
and Trails and
WHEREAS there are currently eight members who served on the
committee and
WHEREAS there are people who are interested in serving on the
committee who would be able to contribute to the purposes of the committee
and
WHEREAS it is advantageous to have an identified odd number of
members on the committee so that tie votes would be less frequent
NOW THEREFORE THE CITY COUNCIL OF THE CITY OF AUBURN
WASHINGTON DO ORDAIN as follows
Section 1 Amendmentto City Code That section 294020 of
the Auburn City Code be and the same hereby is amended to read as follows
294020 Membership
There shall be not less than snine members of the committee who shall be
appointed by the mayor and confirmed by the city council and who shall serve at
the pleasure of the city council The members shall be residents of the city Ord
6171 1 2008 Ord 6158 1 2008
Ordinance No 6374
August 9 2011
Page 1 of 2
ORD.A
Section 2 Implementation The Mayor is hereby authorized to
implement such administrative procedures as may be necessary to carry out the
directions of this legislation
Section 3 Severability The provisions of this ordinance are
i
declared to be separate and severable The invalidity of any clause sentence
paragraph subdivision section or portion of this ordinance or the invalidity of the
application thereof to any person or circumstance shall not affect the validity of
the remainder of this ordinance or the validity of its application to other persons
or circumstances
Section 4 Effective date This Ordinance shall take effect and be
in force five days from and after its passage approval and publication as
provided by law
INTRODUCED
PASSED
APPROVED
a CITY OF AUBURN
PETER B LEWIS MAYOR
I ATTEST
P
Danielle E Daskam City Clerk
AP VE FO
i ity A Zory
I Published
Ordinance No 6374
August 9 2011
Page 2 of 2
ORD.A
AGENDA BILL APPROVAL FORM
Agenda Subject:
Resolution No. 4737
Date:
August 8, 2011
Department:
Public Works
Attachments:
Resolution No. 4737
Easement
Vicinity Map
Budget Impact:
$0
Administrative Recommendation:
Public Works Committee recommend that the City Council adopt Resolution No. 4737
Background Summary:
Resolution No. 4737 authorizes the Mayor to grant an easement to Puget Sound Energy (PSE) for the
purpose of relocating utilities for the M St Underpass Project. PSE will be relocating utilities to these
easements on 600 M St, which is a property acquired by the City for the M St Underpass project.
Reviewed by Council Committees:
Finance, Public Works
Councilmember:Wagner Staff:Sweeting
Meeting Date:August 15, 2011 Item Number:RES.A
AUBURN * MORE THAN YOU IMAGINEDRES.A
--------------------------------------
Resolution No. 4737
August 8, 2011
Page 1 of 2
RESOLUTION NO. 4737
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF AUBURN, WASHINGTON, AUTHORIZING THE
MAYOR TO GRANT AN EASEMENT TO PUGET SOUND
ENERGY FOR THE PURPOSE OF RELOCATING
UTILITIES FOR THE M ST SE UNDERPASS PROJECT
(C201A)
WHEREAS, the City Council has previously reviewed and approved
Resolution No. 4603 that authorized the Mayor to negotiate and execute
documents required to acquire property and relocate inhabitants for C201A - M
Street SE Underpass Project; and
WHEREAS, the City has acquired 600 M Street SE and dedicated
portions as right-of-way; and
WHEREAS, Puget Sound Energy requires an easement to construct and
maintain utility poles and overhead transmission and distribution lines on 600 M
Street SE in an area outside of the City dedicated right-of-way;
WHEREAS, there is mutual benefit to the City and Puget Sound Energy in
establishing the easement as the distribution lines in the easement will serve
600 M street SE; and
WHEREAS, if the easement area is dedicated as right-of-way in the
future, the easement shall be secondary to the right-of-way dedication and the
area would be subject to the franchise agreement between the City and Puget
Sound Energy.
RES.A
--------------------------------------
Resolution No. 4737
August 8, 2011
Page 2 of 2
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN,
KING COUNTY, WASHINGTON, HEREBY RESOLVES as follows:
Section 1. The Mayor is authorized to grant to Puget Sound Energy
and record with the offices of the King County Recorder an easement in
substantial conformity with the easement attached hereto, marked as Exhibit A
and incorporated herein by this reference.
Section 2. The Mayor is hereby authorized to implement such other
administrative procedures as may be necessary to carry out the directives of
this legislation.
Section 3. This Resolution shall be in full force and effect upon
passage and signatures hereon.
Dated and Signed this _____ day of _________________, 2011.
CITY OF AUBURN
___________________________________
PETER B. LEWIS
MAYOR
ATTEST:
_________________________
Danielle E. Daskam, City Clerk
APPROVED AS TO FORM:
_________________________
Daniel B. Heid, City Attorney
RES.A
RES.A
RES.A
RES.A
RES.A
RES.A
North
600 M St SE
Eagles
510 M St SE
(Park Apts)
Proposed PSE
Easement 1
Proposed PSE Easement Map
M St Underpass Project
Proposed PSE
Easement 2
RES.A
AGENDA BILL APPROVAL FORM
Agenda Subject:
Resolution No. 4742
Date:
August 10, 2011
Department:
Public Works
Attachments:
Resolution No. 4742
Exhibit A
Vicinity Map
Budget Impact:
$0
Administrative Recommendation:
Public Works Committee recommend that the City Council adopt Resolution No. 4742.
Background Summary:
The need for corridor improvements on Auburn Way South is recognized in Auburn's adopted
Transportation Improvement Program.
The City applied for and received a $740,830 state Pedestrian & Bicycle Safety Program grant through the
Washington State Department of Transportation for walking and cycling route improvements for the
Auburn Way South Corridor, from Dogwood Street SE to Fir Street SE. This state grant requires a
$100,000 local match, which will be provided by the City.
The City also received a $100,000 federal grant for this project, which does not require a local match.
The grants will fund:
1.Design and construction of corridor improvements on Auburn Way South, from Dogwood Street SE
to Fir Street SE, including a street lighting system, a landscaped median island, a designated mid-
block crossing, relocation of existing utility poles to the back of the sidewalk, and ADA pedestrian
push buttons and audible countdown pedestrian signal heads at the existing signalized intersection
of Auburn Way South and Dogwood Street SE; and
2.A pedestrian safety educational campaign consisting of press releases, website features and
targeted mailers to residences and businesses in the vicinity of the improvements; and 3. An
enforcement component including increased police presence.
Additional right-of-way may be required for the project.
It is anticipated that the $100,000 federal grant will be expended during design, and that the remaining
design and construction of the project will be funded with the $740,830 state grant and the $100,000 City
AUBURN * MORE THAN YOU IMAGINEDRES.B
funded local match.
Resolution No. 4742 authorizes the Mayor to accept a state grant in the amount of $740,830 from the
Washington State Department of Transportation for walking and cycling route improvements for the
Auburn Way South Corridor, from Dogwood Street SE to Fir Street SE.
Reviewed by Council Committees:
Finance, Public Works
Councilmember:Wagner Staff:Dunsdon
Meeting Date:August 15, 2011 Item Number:RES.B
AUBURN * MORE THAN YOU IMAGINEDRES.B
-----------------------------
Resolution No. 4742
August 9, 2011
Page 1
RESOLUTION NO. 4742
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
AUBURN, WASHINGTON, AUTHORIZING THE MAYOR TO
ACCEPT A STATE GRANT FROM THE WASHINGTON STATE
DEPARTMENT OF TRANSPORTATION FOR THE AUBURN WAY
SOUTH CORRIDOR IMPROVEMENTS, DOGWOOD STREET SE
TO FIR STREET SE
WHEREAS, the City desires to increase the safety of it’s transportation
corridors; and
WHEREAS, the need for corridor improvements on Auburn Way South is
recognized in Auburn’s adopted Transportation Improvement Program; and
WHEREAS, the City applied for and was granted a state Pedestrian and
Bicycle Safety Program grant administered through the Washington State
Department of Transportation (WSDOT) in the amount of $740,830 to finance
walking and cycling route improvements for the Auburn W ay South Corridor,
from Dogwood Street SE to Fir Street SE, including street lights, a mid-block
crossing, a landscaped median island, accessible ramps, pedestrian push
buttons and audible countdown pedestrian signal heads, education, and
enforcement activities; and
WHEREAS, the $740,830 federal grant consists of $734,750 for design
and construction, $2,000 for education and $4,080 for enforcement activities;
and
RES.B
-----------------------------
Resolution No. 4742
August 9, 2011
Page 2
WHEREAS, the $740,830 grant requires a local match of $100,000,
which will be contributed by the City; and
WHEREAS, the City applied for and was granted a federal grant in the
amount of $100,000, which does not require a local match, the purpose of
which is to supplement the $740,830 state Pedestrian and Bicycle Safety
Program grant to finance walking and cycling route improvements for the
Auburn Way South Corridor, from Dogwood Street SE to Fir Street SE; and
WHEREAS, it is in the best interest of the City to use grant monies to
finance safety improvements to the transportation system.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF
AUBURN, WASHINGTON, HEREBY RESOLVES as follows:
Section 1. That the Mayor is hereby authorized to accept the
Washington State Department of Transportation state grant for $740,830 for the
Auburn Way South Corridor Improvements, Dogwood Street SE to Fir Street
SE, with local matching funds of $100,000 from the City. In addition, the Mayor
is hereby authorized to execute a State Funding Agreement between the City
and the Washington State Department of Transportation in substantial
conformity with the agreement attached hereto, marked as Exhibit A and
incorporated herein by this reference. Also, the Mayor is hereby authorized to
RES.B
-----------------------------
Resolution No. 4742
August 9, 2011
Page 3
execute any further necessary supplemental agreements for the Project,
expending up to the total amount of the grant of $740,830.
Section 2. The Mayor is hereby authorized to implement such other
administrative procedures as may be necessary to carry out the directives of
this legislation.
Section 3. That this Resolution shall take effect and be in full force
upon passage and signatures hereon.
Dated and Signed this _____ day of _________, 2011.
CITY OF AUBURN
PETER B. LEWIS
MAYOR
ATTEST:
______________________
Danielle E. Daskam,
City Clerk
APPROVED AS TO FORM:
_____________________
Daniel B. Heid,
City Attorney
RES.B
Highways and Local Programs
State Funding Agreement
Work by Public
Agencies
Agreement NumberMaximum Amount Authorized
Participating PercentageProject Number
This AGREEMENT is made and entered into this ________________ day of ___________________________, ________,
between the STATE OF WASHINGTON, Department of Transportation, acting by and through the Secretary of Transportation,
hereinafter called the “STATE,” and the above named organization, hereinafter called the “AGENCY.”
WHEREAS, the AGENCY is planning the work shown above, and in connection therewith, the AGENCY has requested financial
assistance for the project or program, and
WHEREAS, the AGENCY has requested funds for the above shown project or program, which has been selected by the
STATE for funding assistance.
NOW THEREFORE, in consideration of the terms, conditions, covenants, and performances contained herein, or attached and
incorporated and made a part hereof, IT IS MUTUALLY AGREED AS FOLLOWS:
Agency and Address
Location and Description of Work (See also Exhibit “A”)
DOT Form 140-087 EF
Revised 9/00
City of Auburn
25 West Main Street
Auburn, WA 98001
88.1%XXX-XXXX(XXX)
LA-XXXX$740,830.00 This project will design and construct pedestrian
improvements along Auburn Way South between
Dogwood St SE and Fir St SE, including access
management, a mid-block crossing & street lighting.
Type of Work
PE
Right of Way
Construction
a. Agency
b. Other
d. State
e. Total PE Cost Estimate (a+b+c+d)
Consult. (non-participating)
f. Agency
g. Other
i. State
j. Total R/W Cost Estimate (f+g+h+i)
k. Contract
l. Other
m. Other
- Consultant
o. Agency
p. State
q. Total CN Cost Estimate (k+l+m+n+o+p)
r. Total Project Cost Estimate (e+j+q)
Estimate of Funding
c. Other
h. Other
n. Other
99,000.00
2,000.00
195,000.00
5,500.00
500.00
6,000.00
668,830.00
20,000.00
50,000.00
1,000.00
739,830.00
940,830.00
94,000.00
(1)
Project Funds
Estimated Total
(3)
State Funds
Estimated
1,000.00
83,702.00
4,786.00
500.00
5,286.00
589,167.00
17,621.00
44,054.00
1,000.00
651,842.00
740,830.00
99,000.00
1,000.00
714.00
79,663.00
2,379.00
5,946.00
111,298.00
714.00
87,988.00
200,000.00
(2)
Funds
Estimated Agency
11,298.0082,702.00
EXHIBIT A
RES.B
V
Nondiscrimination
TheAGENCYagreestocomplywithallapplicablestateandfederallaws,
rules,andregulationspertainingtonondiscriminationandagreesto
requirethesameofallsubcontractorsprovidingservicesorperforming
any work using funds provided under this AGREEMENT.
VI
Venue
FortheconvenienceofthepartiestothisAGREEMENT,itisagreedthat
anyclaimsand/orcausesofactionwhichtheAGENCYhasagainstthe
STATE,growingoutofthisAGREEMENTortheprojectorprogramwith
whichitisconcerned,shallbebroughtonlyintheSuperiorCourtfor
TheSecretaryoftheDepartmentofTransportationmayterminatethis
AGREEMENTifthefundingbecomesunavailableoriftheSecretary
determines that it is in the best interest of the STATE.
VII
Termination
Withinninety(90)daysfollowingthecompletionoftheprojectand
submissionofthefinalbillingfortheproject,afinalreportand/orfinal
inspectionshallbesubmittedtotheAssistantSecretaryforHighways&
Local Programs containing the following information:
VIII
Final Report and Final Inspection
Capital Projects
1.A description of the project or program.
2.A summary of actual costs of the project or program.
IN WITNESS WHEREOF, the parties hereto have executed this AGREEMENT on the day and year last written below.
DOT Form 140-087 EF
Revised 9/00
By:
AGENCY STATE
Title:
Date:
Mayor
By:
Date:
Assistant Secretary for Highways and Local Programs
I
General
TheAGENCYagreestoperformtheabovedescribedworkinaccordance
withtheProjectApplicationattachedheretoas“ExhibitA”andmadea
part of this AGREEMENT.
Plans,specifications,andcostestimatesshallbepreparedbythe
AGENCYinaccordancewiththecurrentStateofWashingtonStandard
SpecificationsforRoad,Bridge,andMunicipalConstructionandadopted
designstandards,unlessotherwisenoted.TheAGENCYwillincorporate
theplansandspecificationsintotheAGENCY’sprojectandthereafter
advertisetheresultingprojectforbidand,assumingbidsarereceivedand
acontractisawarded,administerthecontract,oriftheprojectisofasize
whichtheAGENCYisauthorizedtoperformwithitsownforces underthe
lawsoftheStateofWashington,theAGENCYmayproceedwithitsown
III
Audit
AllworkperformedunderthisAGREEMENTshallcomplywiththe
applicable provisions of state law.
The AGENCY agrees that all costs in excess of the amount authorized and
the AGENCY’s matching funds shall be the responsibility of the AGENCY.
The AGENCY agrees that an audit may be conducted by the STATE.
II
Payment
TheSTATE,inconsiderationofthefaithfulperformanceoftheworktobe
performedbytheAGENCY,agreestoreimbursetheAGENCYforthe
percentageoftheactualdirectandrelatedindirectcostof theworkshown
above,uptothe“MAXIMUMAMOUNTAUTHORIZED”.Theagencywill
complywithGovernmentalAccountingAuditingandFinancialReporting
Standardsandapplicablestatelawandlocalregulations,policiesand
procedures.Nopaymentwillbemadeforworkdonepriortoexecutionof
this AGREEMENT.
PartialpaymentsshallbemadebytheSTATE,uponrequestofthe
AGENCY,tocovercostsincurred.Thesepaymentsarenottobe more
frequentthanone(1)permonth.Itisagreedthatanysuchpartial
paymentwillnotconstituteagreementastotheappropriatenessofany
itemandthat,atthetimeofthefinalaudit,allrequiredadjustmentswillbe
madeandreflectedinafinalpayment.TheAGENCYagreestosubmita
finalbilltotheSTATEwithinforty-five(45)daysafterthe AGENCYhas
Duringtheprogressoftheworkandforaperiodnotlessthanthree(3)
yearsfromthedateoffinalpaymenttotheAGENCY,therecordsand
accountspertainingtotheworkandaccountingthereofaretobekept
availableforinspectionandauditbytheSTATEandcopiesof allrecords,
accounts,documents,orotherdatapertainingtotheprojectwillbe
furnisheduponrequest.Ifanylitigation,claim,orauditiscommenced,
therecordsandaccountsalongwithsupportingdocumentationshallbe
retaineduntilalllitigation,claim,orauditfindinghasbeenresolvedeven
thoughsuchlitigation,claim,orauditcontinuespastthethree-year
IV
Legal Relations
NoliabilityshallattachtotheAGENCYortheSTATEbyreason of
entering into this AGREEMENT except as expressly provided herein.
3.Anevaluationoftheprojectorprogram.Thisshouldaddress
aspects such as transportation and/or other benefits to the public.
1.A final inspection is required.
Non-Capital Projects
IX
Supplement
This agreement may be modified or supplemented only in writing by both
parties.
RES.B
RES.B
AGENDA BILL APPROVAL FORM
Agenda Subject:
Resolution No. 4743
Date:
August 10, 2011
Department:
Public Works
Attachments:
Resolution No. 4743
Exhibit A
Vicinity Map
Budget Impact:
$0
Administrative Recommendation:
Public Works Committee recommend that the City Coucil adopt Resolution No. 4743.
Background Summary:
The need for corridor improvements on Auburn Way South is recognized in Auburn's adopted
Transportation Improvement Program.
The City applied for and received a $100,000 federal grant to be administered through the Washington
State Department of Transportation for walking and cycling route improvements for the Auburn Way South
Corridor, from Dogwood Street SE to Fir Street SE. The federal grant does not require a local match.
The City also received a $740,830 state Pedestrian & Bicycle Safety Program grant for this project, which
requires a $100,000 local match that will be provided by the City.
The grants will fund:
1.Design and construction of corridor improvements on Auburn Way South, from Dogwood Street SE
to Fir Street SE, including a street lighting system, a landscaped median island, a designated mid-
block crossing, relocation of existing utility poles to the back of the sidewalk, and ADA pedestrian
push buttons and audible countdown pedestrian signal heads at the existing signalized intersection
of Auburn Way South and Dogwood Street SE; and
2.A pedestrian safety educational campaign consisting of press releases, website features and
targeted mailers to residences and businesses in the vicinity of the improvements; and
3.An enforcement component including increased police presence. Additional right-of-way may be
required for the project.
It is anticipated that the $100,000 federal grant will be expended during design, and that the remaining
design and construction of the project will be funded with the $740,830 state grant and the $100,000 City
AUBURN * MORE THAN YOU IMAGINEDRES.C
funded local match.
Resolution No. 4743 authorizes the Mayor to accept a federal grant in the amount of $100,000 to be
administered through the Washington State Department of Transportation for walking and cycling route
improvements for the Auburn Way South Corridor, from Dogwood Street SE to Fir Street SE.
Reviewed by Council Committees:
Finance, Public Works
Councilmember:Wagner Staff:Dunsdon
Meeting Date:August 15, 2011 Item Number:RES.C
AUBURN * MORE THAN YOU IMAGINEDRES.C
-----------------------------
Resolution No. 4743
August 9, 2011
Page 1 of 3
RESOLUTION NO. 4743
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
AUBURN, WASHINGTON, AUTHORIZING THE MAYOR TO
ACCEPT A FEDERAL GRANT TO BE ADMINISTERED
THROUGH THE WASHINGTON STATE DEPARTMENT OF
TRANSPORTATION FOR THE AUBURN WAY SOUTH
CORRIDOR IMPROVEMENTS, DOGWOOD STREET SE TO FIR
STREET SE
WHEREAS, the City desires to increase the safety of it’s transportation
corridors; and
WHEREAS, the need for corridor improvements on Auburn Way South is
recognized in Auburn’s adopted Transportation Improvement Program; and
WHEREAS, the City applied for and was granted a federal grant to be
administered through the Washington State Department of Transportation
(WSDOT) in the amount of $100,000 to finance walking and cycling route
improvements for the Auburn Way South Corridor, from Dogwood Street SE to
Fir Street SE, including street lights, a mid-block crossing, a landscaped median
island, accessible ramps, pedestrian push buttons and audible countdown
pedestrian signal heads, education, and enforcement activities; and
WHEREAS, the $100,000 federal grant does not require a local match;
and
RES.C
-----------------------------
Resolution No. 4743
August 9, 2011
Page 2 of 3
WHEREAS, the City applied for and was granted a state Pedestrian and
Bicycle Safety Program grant through the WSDOT in the amount of $740,830,
which requires a $100,000 local match which will be provided by the City; and
WHEREAS, purpose of the $100,000 federal grant is to supplement the
$740,830 state Pedestrian and Bicycle Safety Program grant to finance walking
and cycling route improvements for the Auburn Way South Corridor, from
Dogwood Street SE to Fir Street SE; and
WHEREAS, it is in the best interest of the City to use grant monies to
finance safety improvements to the transportation system.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF
AUBURN, WASHINGTON, HEREBY RESOLVES as follows:
Section 1. That the Mayor is hereby authorized to accept the
Washington State Department of Transportation federal grant for $100,000 for
the Auburn Way South Corridor Improvements, Dogwood Street SE to Fir
Street SE, with no local match funds required. In addition, the Mayor is hereby
authorized to execute a Local Agency Agreement between the City and
Washington State Department of Transportation in substantial conformity with
the agreement attached hereto, marked as Exhibit A and incorporated herein by
this reference. Also, the Mayor is hereby authorized to execute any further
RES.C
-----------------------------
Resolution No. 4743
August 9, 2011
Page 3 of 3
necessary supplemental agreements for the Project, expending up to the total
amount of the grant of $100,000.
Section 2. The Mayor is hereby authorized to implement such other
administrative procedures as may be necessary to carry out the directives of
this legislation.
Section 3. That this Resolution shall take effect and be in full force
upon passage and signatures hereon.
Dated and Signed this _____ day of _________, 2011.
CITY OF AUBURN
PETER B. LEWIS
MAYOR
ATTEST:
______________________
Danielle E. Daskam,
City Clerk
APPROVED AS TO FORM:
_____________________
Daniel B. Heid,
City Attorney
RES.C
Local Agency Agreement
Agency Official Washington State Department of Transportation
By
Title
Date Executed
By
Director of Highways and Local Programs
Agency
Address
City of Auburn
25 West Main Street
Auburn, WA 98001
TheLocalAgencyhavingcomplied,orherebyagreeingtocomply,withthetermsandconditionssetforthin(1)Title23,U.S.CodeHighways,(2)
theregulationsissuedpursuantthereto,(3)OfficeofManagementandBudget CircularsA-102,A-87andA-133,(4)thepoliciesandprocedures
promulgatedbytheWashingtonStateDepartmentofTransportation,and(5)thefederalaidprojectagreemententeredintobetweentheStateand
FederalGovernment,relativetotheaboveproject,theWashingtonStateDepartmentofTransportationwillauthorizetheLocalAgencytoproceedon
theprojectbyaseparatenotification.Federalfundswhich aretobeobligatedfortheprojectmaynotexceedtheamountshownhereinonliner,
column3,withoutwrittenauthoritybytheState,subjectto theapprovaloftheFederalHighwayAdministration.Allprojectcostsnotreimbursedby
the Federal Government shall be the responsibility of the Local Agency.
Project Description
Description of Work
Name Length
Termini
Auburn Way South Corridor Improvements Phase 1 0.14 mile
Auburn Way South (SR-164), between Dogwood Street SE to Fir Street SE
Type of Work
Estimate of Funding
(1)(2)(3)
PE
Right of Way
Construction
a. Agency
b. Other
d. State
e. Total PE Cost Estimate (a+b+c+d)
Consultant 99,000.00
2,000.00
195,000.00
f. Agency
g. Other
i. State
j. Total R/W Cost Estimate (f+g+h+i)
k. Contract
l. Other
m. Other
o. Agency
p. State
q. Total CN Cost Estimate (k+l+m+n+o+p)
r. Total Project Cost Estimate (e+j+q)195,000.00
99,000.00
1,000.001,000.00
95,000.00100,000.00
Federal Funds
Estimated
Funds
Estimated Agency
Project Funds
Estimated Total
1
This project will design and construct pedestrian improvements along Auburn Way South between Dogwood St SE and
Fir St SE that are consistent with WSDOT’s SR-164 Route Development Plan. This project includes sidewalk
improvements, access management including a median island, a mid-block pedestrian crossing, street lighting, and
upgrading the signal at Dogwood Street SE to countdown pedestrian signal heads and ADA compliant push buttons.
95,000.00100,000.00
For OSC WSDOT Use Only
Project No.
Agreement No.
CFDA No. 20.205
Federal Aid
Participation
Ratio for PE
Federal Aid
Participation
Ratio for RW
Federal Aid
Participation
Ratio for CN
100 %
%
%
(Catalog of Federal Domestic Assistance)
Peter B. Lewis, Mayor
Agency (non-participating)94,000.0094,000.00
h. Other
c. Other
n. Other
DOTForm 140-039 EF
Revised 05/09
EXHIBIT A
RES.C
Construction Method of Financing (Check Method Selected)
State Ad and Award
Method A - Advance Payment - Agency Share of total construction cost (based on contract award)
Method B - Withhold from gas tax the Agency's share of total construction cost (line 4, column 2) in the amount of
$at $per month formonths.
Local Force or Local Ad and Award
Method C - Agency cost incurred with partial reimbursement
The Local Agency further stipulates that pursuant to said Title 23, regulations and policies and procedures, and as
a condition to payment of the federal funds obligated, it accepts and will comply with the applicable provisions set
forth below. Adopted by official action on
August 15 2011,, Resolution/Ordinance No.Resolution No. 4743
2
Provisions
CertaintypesofworkandservicesshallbeprovidedbytheStateonthis
projectasrequestedbytheAgencyanddescribedintheTypeofWorkabove.
Inaddition,theStatewillfurnishqualifiedpersonnelfor thesupervisionand
inspectionoftheworkinprogress.OnLocalAgencyadvertisedandawarded
projects,thesupervisionandinspectionshallbelimitedtoensuringallworkis
inconformancewithapprovedplans,specifications,andfederalaid
requirements.Thesalaryofsuchengineerorothersupervisorandallother
salariesandcostsincurredbyStateforcesupontheproject willbeconsidereda
costthereof.AllcostsrelatedtothisprojectincurredbyemployeesoftheState
inthecustomarymanneronhighwaypayrollsandvouchersshallbechargedas
costs of the project.
I. Scope of Work
TheAgencyshallprovideallthework,labor,materials,and services
necessarytoperformtheprojectwhichisdescribedandsetforthindetailinthe
“Project Description” and “Type of Work.”
WhentheStateactsforandonbehalfoftheAgency,theStateshallbe
deemedanagentoftheAgencyandshallperformtheservicesdescribedand
indicatedin“TypeofWork”onthefaceofthisagreement,inaccordancewith
plansandspecificationsasproposedbytheAgencyandapprovedbytheState
and the Federal Highway Administration.
WhentheStateactsfortheAgencybutisnotsubjecttotherightofcontrol
bytheAgency,theStateshallhavetherighttoperformtheworksubjecttothe
ordinary procedures of the State and Federal Highway Administration.
II. Delegation of Authority
TheStateiswillingtofulfilltheresponsibilitiestotheFederalGovernment
bytheadministrationofthisproject.TheAgencyagreesthattheStateshall
havethefullauthoritytocarryoutthisadministration.TheStateshallreview,
process,andapprovedocumentsrequiredforfederalaidreimbursementin
accordancewithfederalrequirements.IftheStateadvertisesandawardsthe
contract,theStatewillfurtheractfortheAgencyinallmattersconcerningthe
projectasrequestedbytheAgency.IftheLocalAgencyadvertisesandawards
theproject,theStateshallreviewtheworktoensureconformitywiththe
approved plans and specifications.
III. Project Administration
IV. Availability of Records
Allprojectrecordsinsupportofallcostsincurredandactualexpenditures
keptbytheAgencyaretobemaintainedinaccordancewithlocalgovernment
accountingproceduresprescribedbytheWashingtonStateAuditor’sOffice,the
U.S.DepartmentofTransportation,andtheWashingtonStateDepartmentof
Transportation.TherecordsshallbeopentoinspectionbytheStateandFederal
Governmentatallreasonabletimesandshallberetainedand madeavailablefor
suchinspectionforaperiodofnotlessthanthreeyearsfrom thefinalpayment
ofanyfederalaidfundstotheAgency.Copiesofsaidrecordsshallbe
furnished to the State and/or Federal Government upon request.
TheAgencyagreesthatonfederalaidhighwayconstructionprojects,the
currentfederalaidregulationswhichapplytoliquidateddamagesrelativeto
thebasisoffederalparticipationintheprojectcostshall beapplicableinthe
event the contractor fails to complete the contract within the contract time.
V. Compliance with Provisions
TheAgencyshallnotincuranyfederalaidparticipationcostsonany
classificationofworkonthisprojectuntilauthorizedinwritingbytheStatefor
each classification. The classifications of work for projects are:
1. Preliminary engineering.
2. Right of way acquisition.
3. Project construction.
Intheeventthatrightofwayacquisition,oractualconstructionoftheroad,
forwhichpreliminaryengineeringisundertakenisnotstartedbytheclosingof
thetenthfiscalyearfollowingthefiscalyearinwhichtheagreementis
executed,theAgencywillrepaytotheStatethesumorsumsof federalfunds
paid to the Agency under the terms of this agreement (see Section IX).
TheAgencyagreesthatallstagesofconstructionnecessary toprovidethe
initiallyplannedcompletefacilitywithinthelimitsofthisprojectwillconform
toatleasttheminimumvaluessetbyapprovedstatewidedesignstandards
applicabletothisclassofhighways,eventhoughsuchadditionalworkis
financed without federal aid participation.
VI. Payment and Partial Reimbursement
Thetotalcostoftheproject,includingallreviewandengineeringcostsand
otherexpensesoftheState,istobepaidbytheAgencyandbytheFederal
Government.Federalfundingshallbeinaccordancewiththe Federal
TransportationAct,asamended,andOfficeofManagementandBudget
circularsA-102,A-87andA-133.TheStateshallnotbeultimatelyresponsible
foranyofthecostsoftheproject.TheAgencyshallbeultimatelyresponsible
forallcostsassociatedwiththeprojectwhicharenotreimbursedbythe
FederalGovernment.Nothinginthisagreementshallbeconstruedasa
promisebytheStateastotheamountornatureoffederalparticipationinthis
project.
TheAgencyshallbillthestateforfederalaidprojectcosts incurredin
conformitywithapplicablefederalandstatelaws.Theagencyshallminimize
thetimeelapsedbetweenreceiptoffederalaidfundsandsubsequentpayment
ofincurredcosts.ExpendituresbytheLocalAgencyformaintenance,general
administration,supervision,andotheroverheadshallnot beeligibleforfederal
participationunlessacurrentindirectcostplanhasbeenpreparedin
accordancewiththeregulationsoutlinedinthefederalOfficeofManagement
& Budget (OMB) circular A-87, and retained for audit.
TheStatewillpayforStateincurredcostsontheproject.Following
payment,theStateshallbilltheFederalGovernmentforreimbursementof
thosecostseligibleforfederalparticipationtotheextentthatsuchcostsare
attributableandproperlyallocabletothisproject.TheStateshallbillthe
AgencyforthatportionofStatecostswhichwerenotreimbursedbythe
Federal Government (see Section IX).
1. Project Construction Costs
Projectconstructionfinancingwillbeaccomplishedbyone ofthethree
methods as indicated in this agreement.
DOTForm 140-039 EF
Revised 05/09
RES.C
DOTForm 140-039 EF
Revised 05/09 3
TheStateshallbilltheAgencyforallcostsincurredbytheStaterelativeto
theproject.TheStateshallalsobilltheAgencyforthefederalfundspaidbythe
StatetotheAgencyforprojectcostswhicharesubsequently determinedtobe
ineligible for federal participation (see Section IX).
MethodA –TheAgencywillplacewiththeState,within(20)daysafter the
executionoftheconstructioncontract,anadvanceintheamountofthe
Agency’sshareofthetotalconstructioncostbasedonthecontractaward.The
StatewillnotifytheAgencyoftheexactamounttobedepositedwiththeState.
TheStatewillpayallcostsincurredunderthecontractupon presentationof
progressbillingsfromthecontractor.Followingsuchpayments,theStatewill
submitabillingtotheFederalGovernmentforthefederalaidparticipation
shareofthecost.Whentheprojectissubstantiallycompletedandfinalactual
costsoftheprojectcanbedetermined,theStatewillpresenttheAgencywitha
finalbillingshowingtheamountduetheStateortheamountduetheAgency.
ThisbillingwillbeclearedbyeitherapaymentfromtheAgencytotheStateor
by a refund from the State to the Agency.
MethodB –TheAgency’sshareofthetotalconstructioncostasshownon
thefaceofthisagreementshallbewithheldfromitsmonthly fueltax
allotments.Thefaceofthisagreementestablishesthemonthsinwhichthe
withholdingshalltakeplaceandtheexactamounttobewithheldeachmonth.
TheextentofwithholdingwillbeconfirmedbyletterfromtheStateatthetime
ofcontractaward.Uponreceiptofprogressbillingsfromthecontractor,the
StatewillsubmitsuchbillingstotheFederalGovernmentforpaymentofits
participating portion of such billings.
MethodC –TheAgencymaysubmitvoucherstotheStateintheformat
prescribedbytheState,induplicate,notmorethanonceper monthforthose
costseligibleforFederalparticipationtotheextentthat suchcostsaredirectly
attributableandproperlyallocabletothisproject.ExpendituresbytheLocal
Agencyformaintenance,generaladministration,supervision,andother
overheadshallnotbeeligibleforFederalparticipationunlessclaimedundera
previously approved indirect cost plan.
TheStateshallreimbursetheAgencyfortheFederalshareof eligibleproject
costsuptotheamountshownonthefaceofthisagreement.Atthetimeof
audit,theAgencywillprovidedocumentationofallcostsincurredonthe
project.
TheAgency,ifservicesofaconsultantarerequired,shallberesponsiblefor
auditoftheconsultant’srecordstodetermineeligiblefederalaidcostsonthe
project.ThereportofsaidauditshallbeintheAgency’sfilesandmade
available to the State and the Federal Government.
VII. Audit of Federal Consultant Contracts
AnauditshallbeconductedbytheWSDOTInternalAuditOfficein
accordancewithgenerallyacceptedgovernmentalauditing standardsasissued
bytheUnitedStatesGeneralAccountingOfficebythe ComptrollerGeneralof
theUnitedStates;WSDOTManualM27-50,ConsultantAuthorization,
Selection,andAgreementAdministration;memorandaofunderstanding
betweenWSDOTandFHWA;andOfficeofManagementandBudget Circular
A-133.
Ifuponaudititisfoundthatoverpaymentorparticipationoffederalmoney
inineligibleitemsofcosthasoccurred,theAgencyshallreimbursetheStatefor
the amount of such overpayment or excess participation (see Section IX).
TheAgencyagreesthatifpaymentorarrangementforpayment ofanyofthe
State’sbillingrelativetotheproject(e.g.,Stateforcework,projectcancellation,
overpayment,costineligibleforfederalparticipation,etc.)isnotmadetothe
Statewithin45daysaftertheAgencyhasbeenbilled,theStateshalleffect
reimbursementofthetotalsumduefromtheregularmonthlyfueltax
allotmentstotheAgencyfromtheMotorVehicleFund.NoadditionalFederal
projectfundingwillbeapproveduntilfullpaymentisreceivedunlessotherwise
directed the Director of Highways and Local Programs.
IX. Payment of Billing
TheAgencywillnotpermitanychangestobemadeintheprovisionsfor
parkingregulationsandtrafficcontrolonthisprojectwithoutpriorapprovalof
theStateandFederalHighwayAdministration.TheAgencywillnotinstallor
permittobeinstalledanysigns,signals,ormarkingsnotin conformancewith
thestandardsapprovedbytheFederalHighwayAdministrationandMUTCD.
TheAgencywill,atitsownexpense,maintaintheimprovementcoveredby
this agreement.
X. Traffic Control, Signing, Marking, and Roadway
Maintenance
TheAgencyshallholdtheFederalGovernmentandtheStateharmlessfrom
andshallprocessanddefendatitsownexpenseallclaims,demands,orsuits,
whetheratlaworequitybroughtagainsttheAgency,State,orFederal
Government,arisingfromtheAgency’sexecution,performance,orfailureto
performanyoftheprovisionsofthisagreement,orofanyotheragreementor
contractconnectedwiththisagreement,orarisingbyreasonofthe
participationoftheStateorFederalGovernmentintheproject,PROVIDED,
nothinghereinshallrequiretheAgencytoreimbursetheStateortheFederal
Governmentfordamagesarisingoutofbodilyinjurytopersonsordamageto
propertycausedbyorresultingfromthesolenegligenceoftheFederal
Government or the State.
XI. Indemnity
No liability shall attach to the State or Federal Government except as
expressly provided herein.
TheAgencyherebyagreesthatitwillincorporateorcauseto be
incorporatedintoanycontractforconstructionwork,ormodificationthereof,
asdefinedintherulesandregulationsoftheSecretaryofLaborin41 CFR
Chapter60,whichispaidforinwholeorinpartwithfundsobtainedfromthe
FederalGovernmentorborrowedonthecreditoftheFederalGovernment
pursuanttoagrant,contract,loan,insurance,orguaranteeorunderstanding
pursuanttoanyfederalprograminvolvingsuchgrant,contract,loan,insurance,
orguarantee,therequiredcontractprovisionsforFederal-Aid Contracts
(FHWA 1273), located in Chapter 44 of the Local Agency Guidelines.
XII. Nondiscrimination Provision
TheAgencyfurtheragreesthatitwillbeboundbytheaboveequal
opportunityclausewithrespecttoitsownemploymentpracticeswhenit
participatesinfederallyassistedconstructionwork:Provided,thatifthe
applicantsoparticipatingisaStateorLocalGovernment,theaboveequal
opportunityclauseisnotapplicabletoanyagency,instrumentality,or
subdivisionofsuchgovernmentwhichdoesnotparticipateinworkonorunder
the contract.
The Agency also agrees:
(1)ToassistandcooperateactivelywiththeStateinobtainingthe
complianceofcontractorsandsubcontractorswiththeequalopportunityclause
and rules, regulations, and relevant orders of the Secretary of Labor.
(2)TofurnishtheStatesuchinformationasitmayrequireforthe
supervisionofsuchcomplianceandthatitwillotherwiseassisttheStateinthe
discharge of its primary responsibility for securing compliance.
(3)Torefrainfromenteringintoanycontractorcontractmodification
subjecttoExecutiveOrder11246ofSeptember24,1965,with acontractor
debarredfrom,orwhohasnotdemonstratedeligibilityfor,government
contractsandfederallyassistedconstructioncontractspursuanttothe
Executive Order.
(4)Tocarryoutsuchsanctionsandpenaltiesforviolationoftheequal
opportunityclauseasmaybeimposeduponcontractorsandsubcontractorsby
theState,FederalHighwayAdministration,ortheSecretaryofLaborpursuant
to Part II, subpart D of the Executive Order.
TheAgency,asasubrecipientoffederalfunds,shalladhere tothefederal
OfficeofManagementandBudget(OMB)CircularA-133aswellasall
applicablefederalandstatestatutesandregulations.Asubrecipientwho
expends$500,000ormoreinfederalawardsfromallsourcesduringagiven
fiscalyearshallhaveasingleorprogram-specificauditperformedforthatyear
inaccordancewiththeprovisionsofOMB CircularA-133.Uponconclusionof
theA-133audit,theAgencyshallberesponsibleforensuringthatacopyofthe
report is transmitted promptly to the State.
VIII. Single Audit Act
TheAgencyshallnotdiscriminateonthebasisofrace,color,national
origin,orsexintheawardandperformanceofanyUSDOT-assistedcontract
and/oragreementorintheadministrationofitsDBEprogram orthe
requirementsof49 CFRPart26.TheAgencyshalltakeallnecessaryand
reasonablestepsunder49 CFRPart26toensurenondiscriminationinthe
awardandadministrationofUSDOT-assistedcontractsandagreements.The
WSDOT’sDBEprogram,asrequiredby49 CFRPart26andasapprovedby
USDOT,isincorporatedbyreferenceinthisagreement.Implementationof
thisprogramisalegalobligationandfailuretocarryoutitstermsshallbe
treatedasaviolationofthisagreement.Uponnotification totheAgencyofits
failuretocarryoutitsapprovedprogram,theDepartmentmayimpose
sanctionsasprovidedforunderPart26andmay,inappropriatecases,referthe
matterforenforcementunder18U.S.C.1001and/ortheProgramFraud Civil
Remedies Act of 1986 (31 U.S.C. 3801 et seq.).
RES.C
4
TheSecretaryoftheWashingtonStateDepartmentofTransportationmay
terminate the contract in whole, or from time to time in part, whenever:
XIV. Termination for Public Convenience
(1)Therequisitefederalfundingbecomesunavailablethroughfailureof
appropriation or otherwise.
(2)Thecontractorispreventedfromproceedingwiththeworkasadirect
resultofanExecutiveOrderofthePresidentwithrespectto theprosecutionof
warorintheinterestofnationaldefense,oranExecutiveOrderofthePresident
or Governor of the State with respect to the preservation of energy resources.
(3)Thecontractorispreventedfromproceedingwiththeworkbyreasonof
apreliminary,special,orpermanentrestrainingorderofa courtofcompetent
jurisdictionwheretheissuanceofsuchorderisprimarilycausedbytheactsor
omissions of persons or agencies other than the contractor.
(4) The Secretary determines that such termination is in the best interests of
the State.
Fortheconvenienceofthepartiestothiscontract,itisagreedthatany
claimsand/orcausesofactionwhichtheLocalAgencyhasagainsttheStateof
Washington,growingoutofthiscontractortheprojectwith whichitis
concerned, shall be brought only in the Superior Court for Thurston County.
XV. Venue for Claims and/or Causes of Action
Theapprovingauthoritycertifies,tothebestofhisorherknowledgeand
belief, that:
XVI. Certification Regarding the Restrictions of the Use
of Federal Funds for Lobbying
(1)Nofederalappropriatedfundshavebeenpaidorwillbepaid,byoron
behalfoftheundersigned,toanypersonforinfluencingorattemptingto
influenceanofficeroremployeeofanyfederalagency,amemberof Congress,
anofficeroremployeeof Congress,oranemployeeofamemberof Congress
inconnectionwiththeawardingofanyfederalcontract,the makingofany
federalgrant,themakingofanyfederalloan,theenteringintoofany
cooperativeagreement,andtheextension,continuation,renewal,amendment,
or modification of any federal contract, grant, loan, or cooperative agreement.
(2)Ifanyfundsotherthanfederalappropriatedfundshavebeenpaidorwill
bepaidtoanypersonforinfluencingorattemptingtoinfluenceanofficeror
employeeofanyfederalagency,amemberof Congress,anofficeroremployee
of Congress,oranemployeeofamemberof Congressinconnectionwiththis
federalcontract,grant,loan,orcooperativeagreement,theundersignedshall
completeandsubmittheStandardForm-LLL,“DisclosureFormtoReport
Lobbying,” in accordance with its instructions.
(3)Theundersignedshallrequirethatthelanguageofthiscertificationbe
includedintheawarddocumentsforallsubawardsatalltiers(including
subgrants,andcontractsandsubcontractsundergrants,subgrants,loans,and
cooperativeagreements)whichexceed$100,000,andthatallsuch
subrecipients shall certify and disclose accordingly.
Thiscertificationisamaterialrepresentationoffactuponwhichreliance
wasplacedwhenthistransactionwasmadeorenteredinto.Submissionofthis
certificationasaprerequisiteformakingorenteringinto thistransaction
imposedbySection1352,Title31,U.S.Code.Anypersonwhofailstofilethe
requiredcertificationshallbesubjecttoacivilpenaltyofnotlessthan$10,000
and not more than $100,000 for each such failure.
Additional Provisions
Inaddition,theAgencyagreesthatifitfailsorrefusestocomplywiththese
undertakings, the State may take any or all of the following actions:
(a) Cancel, terminate, or suspend this agreement in whole or in part;
(b)RefrainfromextendinganyfurtherassistancetotheAgencyunderthe
programwithrespecttowhichthefailureorrefusaloccurreduntilsatisfactory
assurance of future compliance has been received from the Agency; and
(c) Refer the case to the Department of Justice for appropriate legal
proceedings.
TheAgencyherebyagreesthattheliquidateddamagesprovisionsof23 CFR
Part635,Subpart127,assupplemented,relativetotheamountofFederal
participationintheprojectcost,shallbeapplicableintheeventthecontractor
failstocompletethecontractwithinthecontracttime.Failuretoinclude
liquidateddamagesprovisionwillnotrelievetheAgencyfromreductionof
federal participation in accordance with this paragraph.
XIII. Liquidated Damages
DOTForm 140-039 EF
Revised 05/09
RES.C
RES.C
AGENDA BILL APPROVAL FORM
Agenda Subject:
Resolution No. 4744
Date:
August 10, 2011
Department:
Public Works
Attachments:
Resolution No. 4744
Attachment A
Vicinity Map
Budget Impact:
$0
Administrative Recommendation:
Public Work Committee to recommend City Council adopt Reolution No. 4744.
Background Summary:
Resolution No. 4744 authorizes the Mayor to grant an easement to Puget Sound Energy, Inc. (PSE) for
the purpose of relocating existing PSE utilities to a City owned parcel for the South Division Street
Promenade Project. This will allow the deactivation of approximately 700 linear feet of existing PSE
utilities along South Division Street and within an alley.
Reviewed by Council Committees:
Finance, Public Works
Councilmember:Wagner Staff:Vondrak
Meeting Date:August 15, 2011 Item Number:RES.D
AUBURN * MORE THAN YOU IMAGINEDRES.D
--------------------------------------
Resolution No. 4744
August 9, 2011
Page 1 of 2
RESOLUTION NO. 4744
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF AUBURN, WASHINGTON, AUTHORIZING THE
MAYOR TO GRANT AN EASEMENT TO PUGET SOUND
ENERGY FOR THE PURPOSE OF RELOCATING
UTILITIES FOR THE SOUTH DIVISION STREET
PROMENADE PROJECT (CP1005)
WHEREAS, the City is committed to constructing project CP1005 – South
Division Street Promenade Project; hereinafter referred to as the “Project”; and
WHEREAS, Puget Sound Energy, Inc. has existing gas facilities located
in an alley in the vicinity of the Project which will have to be deactivated and
relocated to accommodate the Project; and
WHEREAS, Puget Sound Energy, Inc. requires an easement to construct
and maintain gas lines to serve existing customers through City owned
property; and
WHEREAS, there is mutual benefit to the City and Puget Sound Energy,
Inc, in establishing the easement as existing gas lines can be deactivated to
accommodate construction of the Project and allows existing customers to
continue to be served.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN,
KING COUNTY, WASHINGTON, HEREBY RESOLVES as follows:
Section 1. The Mayor is authorized to grant to Puget Sound Energy,
Inc. and record with the offices of the King County Recorder the easement in
RES.D
--------------------------------------
Resolution No. 4744
August 9, 2011
Page 2 of 2
substantially the same form as described in Attachment A, attached hereto and
incorporated herein.
Section 2. The Mayor is hereby authorized to implement such other
administrative procedures as may be necessary to carry out the directives of
this legislation.
Section 3. This Resolution shall be in full force and effect upon
passage and signatures hereon.
Dated and Signed this _____ day of _________________, 2011.
CITY OF AUBURN
___________________________________
PETER B. LEWIS
MAYOR
ATTEST:
_________________________
Danielle E. Daskam, City Clerk
APPROVED AS TO FORM:
_________________________
Daniel B. Heid, City Attorney
RES.D
Gas Easement 11/1998
107043074/RW-079392
Page 1 of 3
RETURN ADDRESS:
Puget Sound Energy, Inc.
Attn: R/W Department (C. Biggs)
P.O. Box 97034 / EST-06W
Bellevue, WA 98009
EASEMENT
REFERENCE #:
GRANTOR: CITY OF AUBURN
GRANTEE: PUGET SOUND ENERGY, INC.
SHORT LEGAL: Portion of Tracts 2 through 10, River View Addition to Auburn
ASSESSOR’S PROPERTY TAX PARCEL: 733140-0135
For and in consideration of One Dollar ($1.00) and other valuable consideration in hand paid, CITY OF AUBURN
(“Grantor" herein), hereby conveys and warrants to PUGET SOUND ENERGY, INC., a Washington Corporation
("Grantee" herein), for the purposes hereinafter set forth, a nonexclusive perpetual easement over, under, along,
across, and through the following described real property ("Property" herein) in KING County, Washington:
SEE EXHIBIT “A” ATTACHED HERETO AND BY THIS REFERENCE MADE A PART HEREOF.
Except as may be otherwise set forth herein Grantee's rights shall be exercised upon that portion of the Property
("Easement Area" herein) described as follows:
An Easement Area 10 feet in width having 5 feet of such width on each side of a centerline described as follows:
THE CENTERLINE OF GRANTEE’S FACILITIES AS CONSTRUCTED, TO BE CONSTRUCTED,
EXTENDED OR RELOCATED WITHIN THE ABOVE DESCRIBED REAL PROPERTY.
1. Purpose. Grantee shall have the right to use the easement area to construct, operate, maintain, repair,
replace, improve, remove, enlarge one or more utility systems for purposes of transmission, distribution and sale of
gas. Such system may include, but are not limited to:
Underground facilities. Pipes, pipelines, mains, laterals, conduits, regulators and feeders
for gas; fiber optic cable and other lines, cables and facilities for communications; semi-buried or
ground-mounted facilities and pads, manholes, meters, fixtures, attachments and any and all other
facilities or appurtenances necessary or convenient to any or all of the foregoing.
Following the initial construction of all or a portion of its systems, Grantee may, from time to time, construct
such additional facilities as it may require for such systems. Grantee shall have the right of access to the Easement
Area over and across the Property to enable Grantee to exercise its rights hereunder. Grantee shall compensate
Grantor for any damage to the Property caused by the exercise of such right of access by Grantee.
2. Easement Area Clearing and Maintenance. Grantee shall have the right to cut, remove and dispose of
any and all brush, trees or other vegetation in the Easement Area. Grantee shall also have the right to control, on a
continuing basis and by any prudent and reasonable means, the establishment and growth of brush, trees or other
vegetation in the Easement Area.
3. Grantor's Use of Easement Area. Grantor reserves the right to use the Easement Area for any purpose
not inconsistent with the rights herein granted, provided, however, Grantor shall not construct or maintain any
buildings, structures or other objects on the Easement Area and Grantor shall do no blasting within 300 feet of
Grantee's facilities without Grantee's prior written consent.
4. Indemnity. Grantee agrees to indemnify Grantor from and against liability incurred by Grantor as a result
of Grantee’s negligence in the exercise of the rights herein granted to Grantee, but nothing herein shall require
Grantee to indemnify Grantor for that portion of any such liability attributable to the negligence of Grantor or the
negligence of others.
5. Abandonment. The rights herein granted shall continue until such time as Grantee ceases to use the
Easement Area for a period of five (5) successive years, in which event, this easement shall terminate and all rights
hereunder, and any improvements remaining in the Easement Area, shall revert to or otherwise become the property
of Grantor; provided, however, that no abandonment shall be deemed to have occurred by reason of Grantee’s failure
to initially install its systems on the Easement Area within any period of time from the date hereof.
6. Successors and Assigns. Grantee shall have the right to assign, apportion or otherwise transfer any or
all of its rights, benefits, privileges and interests arising in and under this easement. Without limiting the generality of
ATTACHMENT A
Resolution No. 4744
Attachment A
August 9, 2011
Page 1 of 2
RES.D
Gas Easement 11/1998
107043074/RW-079392
Page 2 of 3
the foregoing, the rights and obligations of the parties shall inure to the benefit of and be binding upon their respective
successors and assigns.
DATED this ________ day of ____________________________________, 2011.
GRANTOR:
CITY OF AUBURN, a Washington Municipal Corporation
BY: ___________________________________
ITS: ___________________________________
STATE OF WASHINGTON )
) SS
COUNTY OF )
On this _______ day of ______________________, 2011, before me, the undersigned, a Notary Public in and
for the State of Washington, duly commissioned and sworn, personally appeared
________________________________________________________, to me known to be the person(s) who signed
as ______________________________________________________, of CITY OF AUBURN, the municipal
corporation that executed the within and foregoing instrument, and acknowledged said instrument to be ________
free and voluntary act and deed and the free and voluntary act and deed of CITY OF AUBURN for the uses and
purposes therein mentioned; and on oath stated that ________ was authorized to execute the said instrument on
behalf of said CITY OF AUBURN.
IN WITNESS WHEREOF I have hereunto set my hand and official seal the day and year first above written.
_______________________________________
(Signature of Notary)
_______________________________________
(Print or stamp name of Notary)
NOTARY PUBLIC in and for the State of
Washington, residing at ___________________
My Appointment Expires: __________________
Notary seal, text and all notations must not be placed within 1” margins
Resolution No. 4744
Attachment A
August 9, 2011
Page 2 of 2
RES.D
EXHIBIT “A”
THAT PORTION OF TRACTS 2 THROUGH 8, RIVER VIEW ADDITION TO AUBURN, ACCORDING TO THE PLAT
THEREOF, RECORDED IN VOLUME 9 OF PLATS, PAGE(S) 90, RECORDS OF KING COUNTY, WASHINGTON,
LYING SOUTH OF THE NORTH 116 FEET THEREOF; LESS THAT PORTION FOR ALLEYS AND STREET;
TOGETHER WITH TRACT 9 OF SAID PLAT, LESS PORTIONS FOR ALLEY AND STREET; AND TOGETHER WITH
TRACT 10 OF SAID PLAT, LESS ALLEYS AND STREET; ALSO EXCEPT THAT PORTION OF SAID TRACTS 8
AND 10 LYING EAST OF THE WEST 543.06 FEET OF TRACT 10 AND TRACT 10 EXTENDED NORTHERLY.
SITUATE IN THE COUNTY OF KING, STATE OF WASHINGTON.
Resolution No. 4744
Attachment A
August 9, 2011
Page 3 of 3
RES.D
RES.D
AGENDA BILL APPROVAL FORM
Agenda Subject:
Bad Debt Write-Off
Date:
August 8, 2011
Department:
Finance
Attachments:
Bad Debt Memo
Exhibit A - Write Off
Budget Impact:
$0
Administrative Recommendation:
City Council approve the write-off of utility customer accounts.
Background Summary:
The Finance Department staff has reviewed the aged receivable balances for the utility customer
accounts. Bad debt for the utility accounts represents approximately one tenth of one percent of annual
revenue. The Finance Department staff is recommending that the outstanding utility customer account
balances (listed in Exhibit A) that have been deemed uncollectible be written off.
Reviewed by Council Committees:
Finance, Public Works
Councilmember:Backus Staff:Coleman
Meeting Date:August 15, 2011 Item Number:DI.A
AUBURN * MORE THAN YOU IMAGINEDDI.A
Page 1 of 1
Interoffice Memorandum
To: Shelley Coleman
From: Mark Gregg
CC: Rhonda Ewing
Date: Aug. 1, 2011
Re: Bad Debt Write-offs
A review has been performed of the aged receivable balances for both utility accounts and the
miscellaneous accounts receivable. Attached is a detail listing of the following accounts.
Utility Customer Accounts
Services $15,139.60
Penalties $2,861.81
Total Utility Accounts $18,001.41
Utility Accounts on Tribal Land $27,181.36
Total $45,182.77
These accounts are greater than six months old and:
• The customer has filed bankruptcy, or;
• The accounts are located on tribal land.
The above accounts have been deemed uncollectible. We are requesting that these accounts be
written-off as bad debt.
DI.A
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DI.A
AGENDA BILL APPROVAL FORM
Agenda Subject:
Utility Billing Issue
Date:
August 8, 2011
Department:
Finance
Attachments:
Utility Billing Process
Budget Impact:
$0
Administrative Recommendation:
Background Summary:
See attached document.
Reviewed by Council Committees:
Public Works
Councilmember:Backus Staff:Coleman
Meeting Date:August 15, 2011 Item Number:DI.B
AUBURN * MORE THAN YOU IMAGINEDDI.B
DI.B
DI.B
DI.B
DI.B
DI.B
DI.B
DI.B
DI.B
DI.B
DI.B
AGENDA BILL APPROVAL FORM
Agenda Subject:
Ordinance No. 6370
Date:
August 8, 2011
Department:
Finance
Attachments:
Memo
Ordinance No. 6370
Budget Adjustment No. 4 Summary
Budget Impact:
-$248,300
Administrative Recommendation:
City Council to introduce and adopt Ordinance No. 6370
Background Summary:
Ordinance No. 6370 decreases the 2011-12 biennial budget, as amended, to $273,392,387. Proposed
amendments authorized by this Ordinance include addition of 3 new FTE positions:
1) Senior Accountant
2) Bailiff/Court Security Officer
3) Marketing and Promotions Coordinator
Other adjustments include correction of revenue funding for the Wayfinding project in the Local
Revitalization Fund, adjusting the City Hall Annex Debt funding to allocate evenly between REET and
Utility funds and to reduce revenue and expense budget for the Golf Course.
Reviewed by Council Committees:
Finance, Municipal Services, Planning And Community Development, Public Works
Councilmember:Backus Staff:Coleman
Meeting Date:August 15, 2011 Item Number:DI.C
AUBURN * MORE THAN YOU IMAGINEDDI.C
Interoffice Memorandum
To: City Council
From: Shelley Coleman, Finance Director
CC: Pete Lewis, Mayor
Date: August 10, 2011
Re: 2011 Budget Amendment #4
Attached is proposed budget amendment #4 for your review. Schedule A summarizes, by fund, the
proposed changes to the City’s 2011 Budget, inclusive of previously authorized budget amendments 1 .
Council’s approval of this proposed amendment would have the following effects:
Creation of a Senior Accountant (1FTE; $31,850): This proposal would create a new Senior
Accountant position in the Finance Department effective September 1, 2011. Over the past several
years, responsibilities for governmental accounting have grown and have become more voluminous and
complex. Duties of this new position will include management of the City’s Comprehensive Annual
Financial Report, management of the CAFR reporting module, and GASB financial reporting and
compliance.
Creation of a Bailiff/Court Security Officer (1FTE; $7,400 net budget impact): This proposal
would terminate the City’s existing contract for courtroom security services and bring this function in-
house effective September 1, 2011. The fiscal impact of creating this new position for the last four
months of 2011 is $25,780 and will be offset by contracted security services savings of $18,380, for a net
impact of $7,400.
Creation of a Marketing and Promotions Coordinator (1FTE; $0 budget impact): This
proposal would terminate the City’s existing contract for animal control services and bring this function in-
house effective September 1, 2011. By bringing this position in-house, the City would have greater
control over this service and maximize the amount of revenue generated through animal licensing. Also,
this position will market and promote other areas in the City that generate revenues.
Correct where the Wayfinding project is budgeted ($0 net budget impact): This proposal
moves the $61,000 budget for the Wayfinding project from the City’s General Fund to the Local
Revitalization Fund.
1 Budget amendments #1, #2, and #3, as approved by Ordinances 6351, 6352 and 6362, respectively.
DI.C
Increase REET 1 Transfer out and reduce Facilities Fund Transfer out to the City Hall
Annex Debt Service Fund 230 ($0 net budget impact): This proposal would allocate the debt service
evenly between REET 1 and the Utility Funds. Currently the utility funds pay Interfund rent for the Annex
Building to the Facilities fund; this same amount is transferred out of the Facilities Fund to Fund 230 for
debt service.
Reduce the Golf Course budget due to lowered revenues & expenses (-$82,000): Due to
lower than anticipated revenues and expenses for the Golf Course enterprise fund, this proposal
reduces budgeted revenues and expenses for Golf Course operations. To ensure sufficient working
capital to support operations, an inter-fund transfer of $400,000 from the City’s General Fund to the Golf
Course Fund will be made, as previously reviewed and approved by Council.
Council’s approval of the proposed amendments would result in a net reduction to the overall City budget of
$248,300.
Table 1 below summarizes the 2011 budget, as amended, under this proposed Ordinance:
Table 1: 2011 Budget As Amended
As Adopted (Ord 6339) $243,008,811
Budget Adjustments
#1 (Ord 6351) 51,500
#2 (Ord 6352)
#3 (Ord 6362)
17,099,284
13,481,092
#4 (Prop Ord 6370) -248,300
Budget as Amended $273,392,387
Additional detail regarding the proposed amendments can be found in Schedule A.
Attachments:
Proposed Ordinance #6370 (budget adjustment #4)
Summary of proposed 2011 budget adjustments by fund and department (Schedule A)
f:\budget directory\2011 budget\amendments\ba#3\transmittal memo - final budget amendment #3 draft.docx
DI.C
ORDINANCE NO. 6370
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
AUBURN, WASHINGTON, AMENDING ORDINANCE NO.
6339, THE 2011-2012 BIENNIAL BUDGET ORDINANCE AS
AMENDED BY ORDINANCE NO. 6351, ORDINANCE NO.
6352 AND ORDINANCE NO. 6362 AUTHORIZING
AMENDMENT TO THE CITY OF AUBURN 2011-2012
BUDGET AS SET FORTH IN SCHEDULE “A”
WHEREAS, the Auburn City Council at its regular meeting of December 6,
2010, adopted Ordinance No. 6339 which adopted the City of Auburn 2011-2012
Biennial budget; and
WHEREAS, the Auburn City Council at its regular meeting of February 22,
2011, adopted Ordinance No. 6351 which amended Ordinance No. 6339 which
adopted the City of Auburn 2011-2012 Biennial budget; and
WHEREAS, the Auburn City Council at its regular meeting of April 4, 2011,
adopted Ordinance No. 6352 which amended Ordinance No. 6351; and
WHEREAS, the Auburn City Council at its regular meeting of July 18, 2011,
adopted Ordinance No. 6362 which amended Ordinance No. 6352; and
WHEREAS, the City of Auburn deems it necessary to appropriate additional
funds to the various funds of the 2011 budget; and
WHEREAS, this Ordinance has been approved by one more than the
majority of all councilpersons in accordance with RCW 35A.34.200.
NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN,
WASHINGTON DO ORDAIN AS FOLLOWS:
-------------------------
Ordinance No. 6370
August 2, 2011
Page 1 of 3
DI.C
Section 1. Amendment of the 2011-2012 Biennial Budget. The 2011-
2012 Biennial Budget of the City of Auburn is amended pursuant to Chapter 35A.34
RCW, to reflect the revenues and expenditures as shown on Schedule “A” attached
hereto and incorporated herein by reference. The Mayor of the City of Auburn,
Washington is hereby authorized to utilize revenue and expenditure amounts
shown on said Schedule “A”. A copy of said Schedule “A” is on file with the City
Clerk and available for public inspection.
Section 2. Severability. If any provision of this Ordinance or the
application thereof to any person or circumstance is held to be invalid, the
remainder of such code, ordinance or regulation or the application thereof to other
person or circumstance shall not be affected.
Section 3. Implementation. The Mayor is hereby authorized to
implement such administrative procedures as may be necessary to carry out the
directives of this legislation.
Section 4. Effective Date. This Ordinance shall take effect and be in
force five (5) days from and after its passage, approval and publication as provided
by law.
INTRODUCED: _______________
PASSED: ____________________
APPROVED: _________________
____________________________
PETER B. LEWIS, MAYOR
-------------------------
Ordinance No. 6370
August 2, 2011
Page 2 of 3
DI.C
-------------------------
Ordinance No. 6370
August 2, 2011
Page 3 of 3
ATTEST:
____________________________
Danielle E. Daskam
City Clerk
APPROVED AS TO FORM:
____________________________
Daniel B. Heid
City Attorney
PUBLISHED:__________________
DI.C
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3
5
2
)
2,
1
5
6
,
9
0
0
-
2
,
1
2
3
,
8
1
0
3
3
,
0
9
0
BA
#
3
(
A
d
o
p
t
e
d
;
o
r
d
i
n
a
n
c
e
#
6
3
6
2
)
3,
0
4
6
,
8
3
5
1
0
4
,
9
0
0
5
3
,
5
7
0
3
,
0
9
8
,
1
6
5
BA
#
4
(pr
o
p
o
s
e
d
)
Ne
w
F
T
E
-
S
e
n
i
o
r
A
c
c
o
u
n
t
a
n
t
-
E
s
t
i
m
a
t
e
p
r
o
r
a
t
e
d
f
o
r
4
m
o
n
t
h
s
4,
7
8
0
(
4
,
7
8
0
)
Re
d
u
c
e
I
n
t
e
r
f
u
n
d
p
a
y
m
e
n
t
f
o
r
A
n
n
e
x
R
e
n
t
-
-
(
3
5
,
1
0
0
)
3
35
,
1
0
0
BA
#
4
T
o
t
a
l
-
-
(
3
0
,
3
2
0
)
3
0
,
3
2
0
Re
v
i
s
e
d
B
u
d
g
e
t
16
,
0
2
1
,
9
7
9
1
8
,
0
6
1
,
2
0
0
2
7
,
7
8
6
,
1
6
0
6
,
2
9
7
,
0
1
9
To
t
a
l
R
e
s
o
u
r
c
e
s
/
E
x
p
e
n
d
i
t
u
r
e
s
34
,
0
8
3
,
1
7
9
34
,
0
8
3
,
1
7
9
St
o
r
m
D
r
a
i
n
a
g
e
F
u
n
d
(
#
4
3
2
)
Be
g
.
F
u
n
d
Ba
l
a
n
c
e
20
1
1
Re
v
e
n
u
e
s
2
0
1
1
Ex
p
e
n
d
i
t
u
r
e
s
En
d
i
n
g
F
u
n
d
Ba
l
a
n
c
e
Ad
o
p
t
e
d
B
u
d
g
e
t
7,
6
9
5
,
9
8
2
7
,
2
1
3
,
7
0
0
1
3
,
0
6
6
,
9
5
0
1
,
8
4
2
,
7
3
2
BA
#
1
(
A
d
o
p
t
e
d
;
o
r
d
i
n
a
n
c
e
#
6
3
5
1
)
-
-
-
-
BA
#
2
(
A
d
o
p
t
e
d
;
o
r
d
i
n
a
n
c
e
#
6
3
5
2
)
1,
3
0
4
,
2
6
0
-
1
,
2
6
4
,
4
1
0
3
9
,
8
5
0
BA
#
3
(
A
d
o
p
t
e
d
;
o
r
d
i
n
a
n
c
e
#
6
3
6
2
)
79
5
,
2
9
6
6
0
,
8
0
0
5
7
,
8
0
0
7
9
8
,
2
9
6
BA
#
4
(pr
o
p
o
s
e
d
)
Ne
w
F
T
E
-
S
e
n
i
o
r
A
c
c
o
u
n
t
a
n
t
-
E
s
t
i
m
a
t
e
p
r
o
r
a
t
e
d
f
o
r
4
m
o
n
t
h
s
3,
1
9
0
(
3
,
1
9
0
)
Re
d
u
c
e
I
n
t
e
r
f
u
n
d
p
a
y
m
e
n
t
f
o
r
A
n
n
e
x
R
e
n
t
-
-
(
3
5
,
1
0
0
)
3
35
,
1
0
0
BA
#
4
T
o
t
a
l
-
-
(
3
1
,
9
1
0
)
3
1
,
9
1
0
Re
v
i
s
e
d
B
u
d
g
e
t
9,
7
9
5
,
5
3
8
7
,
2
7
4
,
5
0
0
1
4
,
3
5
7
,
2
5
0
2
,
7
1
2
,
7
8
8
To
t
a
l
R
e
s
o
u
r
c
e
s
/
E
x
p
e
n
d
i
t
u
r
e
s
17
,
0
7
0
,
0
3
8
17
,
0
7
0
,
0
3
8
8
DI.C
So
l
i
d
W
a
s
t
e
F
u
n
d
(
#
4
3
4
)
Be
g
.
F
u
n
d
Ba
l
a
n
c
e
20
1
1
Re
v
e
n
u
e
s
2
0
1
1
Ex
p
e
n
d
i
t
u
r
e
s
En
d
i
n
g
F
u
n
d
Ba
l
a
n
c
e
Ad
o
p
t
e
d
B
u
d
g
e
t
80
0
,
4
0
6
9
,
5
1
3
,
8
0
0
9
,
8
8
3
,
4
7
0
4
3
0
,
7
3
6
BA
#
1
(
A
d
o
p
t
e
d
;
o
r
d
i
n
a
n
c
e
#
6
3
5
1
)
-
-
-
-
BA
#
2
(
A
d
o
p
t
e
d
;
o
r
d
i
n
a
n
c
e
#
6
3
5
2
)
-
-
(
8
,
9
9
0
)
8
,
9
9
0
BA
#
3
(
A
d
o
p
t
e
d
;
o
r
d
i
n
a
n
c
e
#
6
3
6
2
)
(2
4
,
7
1
6
)
1
6
,
2
3
0
1
6
,
2
3
0
(
2
4
,
7
1
6
)
BA
#
4
(pr
o
p
o
s
e
d
)
Ne
w
F
T
E
-
S
e
n
i
o
r
A
c
c
o
u
n
t
a
n
t
-
E
s
t
i
m
a
t
e
p
r
o
r
a
t
e
d
f
o
r
4
m
o
n
t
h
s
-
-
1
,
6
0
0
(
1
,
6
0
0
)
BA
#
4
T
o
t
a
l
-
-
1
,
6
0
0
(
1
,
6
0
0
)
Re
v
i
s
e
d
B
u
d
g
e
t
77
5
,
6
9
0
9
,
5
3
0
,
0
3
0
9
,
8
9
2
,
3
1
0
4
1
3
,
4
1
0
To
t
a
l
R
e
s
o
u
r
c
e
s
/
E
x
p
e
n
d
i
t
u
r
e
s
10
,
3
0
5
,
7
2
0
10
,
3
0
5
,
7
2
0
Ai
r
p
o
r
t
F
u
n
d
(
#
4
3
5
)
Be
g
.
F
u
n
d
Ba
l
a
n
c
e
20
1
1
Re
v
e
n
u
e
s
2
0
1
1
Ex
p
e
n
d
i
t
u
r
e
s
En
d
i
n
g
F
u
n
d
Ba
l
a
n
c
e
Ad
o
p
t
e
d
B
u
d
g
e
t
70
8
,
3
4
2
6
3
9
,
3
8
0
7
6
9
,
1
9
0
5
7
8
,
5
3
2
BA
#
1
(
A
d
o
p
t
e
d
;
o
r
d
i
n
a
n
c
e
#
6
3
5
1
)
-
-
-
-
BA
#
2
(
A
d
o
p
t
e
d
;
o
r
d
i
n
a
n
c
e
#
6
3
5
2
)
19
1
,
7
0
0
4
0
6
,
3
5
0
6
0
8
,
0
8
0
(
1
0
,
0
3
0
)
BA
#
3
(
A
d
o
p
t
e
d
;
o
r
d
i
n
a
n
c
e
#
6
3
6
2
)
68
,
9
6
7
-
-
6
8
,
9
6
7
BA
#
4
(
p
r
o
p
o
s
e
d
)
-
-
-
-
BA
#
4
T
o
t
a
l
-
-
-
-
Re
v
i
s
e
d
B
u
d
g
e
t
96
9
,
0
0
9
1
,
0
4
5
,
7
3
0
1
,
3
7
7
,
2
7
0
6
3
7
,
4
6
9
To
t
a
l
R
e
s
o
u
r
c
e
s
/
E
x
p
e
n
d
i
t
u
r
e
s
2,
0
1
4
,
7
3
9
2,
0
1
4
,
7
3
9
Ce
m
e
t
e
r
y
F
u
n
d
(
#
4
3
6
)
Be
g
.
F
u
n
d
Ba
l
a
n
c
e
20
1
1
Re
v
e
n
u
e
s
2
0
1
1
Ex
p
e
n
d
i
t
u
r
e
s
En
d
i
n
g
F
u
n
d
Ba
l
a
n
c
e
Ad
o
p
t
e
d
B
u
d
g
e
t
30
0
,
3
2
8
9
2
4
,
8
0
0
1
,
0
7
8
,
9
3
0
1
4
6
,
1
9
8
BA
#
1
(
A
d
o
p
t
e
d
;
o
r
d
i
n
a
n
c
e
#
6
3
5
1
)
-
-
-
-
BA
#
2
(
A
d
o
p
t
e
d
;
o
r
d
i
n
a
n
c
e
#
6
3
5
2
)
-
-
(
9
,
0
8
0
)
9
,
0
8
0
BA
#
3
(
A
d
o
p
t
e
d
;
o
r
d
i
n
a
n
c
e
#
6
3
6
2
)
(1
7
6
,
1
9
9
)
-
(
2
8
,
5
0
0
)
(
1
4
7
,
6
9
9
)
BA
#
4
(pr
o
p
o
s
e
d
)
Ne
w
F
T
E
-
S
e
n
i
o
r
A
c
c
o
u
n
t
a
n
t
-
E
s
t
i
m
a
t
e
p
r
o
r
a
t
e
d
f
o
r
4
m
o
n
t
h
s
-
-
9
5
0
(
9
5
0
)
BA
#
4
T
o
t
a
l
-
-
9
5
0
(
9
5
0
)
Re
v
i
s
e
d
B
u
d
g
e
t
12
4
,
1
2
9
9
2
4
,
8
0
0
1
,
0
4
2
,
3
0
0
6
,
6
2
9
To
t
a
l
R
e
s
o
u
r
c
e
s
/
E
x
p
e
n
d
i
t
u
r
e
s
1,
0
4
8
,
9
2
9
1,
0
4
8
,
9
2
9
9
DI.C
Go
l
f
C
o
u
r
s
e
F
u
n
d
(
#
4
3
7
)
Be
g
.
F
u
n
d
Ba
l
a
n
c
e
20
1
1
Re
v
e
n
u
e
s
2
0
1
1
Ex
p
e
n
d
i
t
u
r
e
s
En
d
i
n
g
F
u
n
d
Ba
l
a
n
c
e
Ad
o
p
t
e
d
B
u
d
g
e
t
22
8
,
6
6
8
1
,
8
0
6
,
2
0
0
1
,
9
3
9
,
3
8
0
9
5
,
4
8
8
BA
#
1
(
A
d
o
p
t
e
d
;
o
r
d
i
n
a
n
c
e
#
6
3
5
1
)
-
-
-
-
BA
#
2
(
A
d
o
p
t
e
d
;
o
r
d
i
n
a
n
c
e
#
6
3
5
2
)
-
-
(
1
0
,
8
4
0
)
1
0
,
8
4
0
BA
#
3
(
A
d
o
p
t
e
d
;
o
r
d
i
n
a
n
c
e
#
6
3
6
2
)
(2
2
4
,
9
1
6
)
4
0
0
,
0
0
0
-
1
7
5
,
0
8
4
BA
#
4
(pr
o
p
o
s
e
d
)
Re
d
u
c
e
R
e
v
e
n
u
e
E
s
t
i
m
a
t
e
s
(8
2
,
0
0
0
)
-
(8
2
,
0
0
0
)
Re
d
u
c
e
O
t
h
e
r
W
a
g
e
s
(4
6
,
0
0
0
)
4
6
,
0
0
0
Re
d
u
c
e
S
m
a
l
l
T
o
o
l
s
&
M
i
n
o
r
E
q
u
i
p
m
e
n
t
(1
,
0
0
0
)
1
,
0
0
0
Re
d
u
c
e
R
e
p
a
i
r
s
&
M
a
i
n
t
e
n
a
n
c
e
(1
8
,
0
0
0
)
1
8
,
0
0
0
Re
d
u
c
e
P
r
o
f
e
s
s
i
o
n
a
l
S
e
r
v
i
c
e
s
(7
,
0
0
0
)
7
,
0
0
0
Re
d
u
c
e
I
n
v
e
n
t
o
r
y
(1
0
,
0
0
0
)
1
0
,
0
0
0
BA
#
4
T
o
t
a
l
-
(
8
2
,
0
0
0
)
(
8
2
,
0
0
0
)
-
Re
v
i
s
e
d
B
u
d
g
e
t
3,
7
5
2
2
,
1
2
4
,
2
0
0
1
,
8
4
6
,
5
4
0
2
8
1
,
4
1
2
To
t
a
l
R
e
s
o
u
r
c
e
s
/
E
x
p
e
n
d
i
t
u
r
e
s
2,
1
2
7
,
9
5
2
2,
1
2
7
,
9
5
2
In
s
u
r
a
n
c
e
F
u
n
d
(
#
5
0
1
)
Be
g
.
F
u
n
d
Ba
l
a
n
c
e
20
1
1
Re
v
e
n
u
e
s
2
0
1
1
Ex
p
e
n
d
i
t
u
r
e
s
En
d
i
n
g
F
u
n
d
Ba
l
a
n
c
e
Ad
o
p
t
e
d
B
u
d
g
e
t
2,
4
0
3
,
0
6
9
3
,
7
0
0
5
8
,
7
0
0
2
,
3
4
8
,
0
6
9
BA
#
1
(
A
d
o
p
t
e
d
;
o
r
d
i
n
a
n
c
e
#
6
3
5
1
)
-
-
-
-
BA
#
2
(
A
d
o
p
t
e
d
;
o
r
d
i
n
a
n
c
e
#
6
3
5
2
)
-
-
-
-
BA
#
3
(
A
d
o
p
t
e
d
;
o
r
d
i
n
a
n
c
e
#
6
3
6
2
)
(3
6
,
2
3
7
)
-
1
2
0
,
0
0
0
(
1
5
6
,
2
3
7
)
BA
#
4
(
p
r
o
p
o
s
e
d
)
-
-
-
-
BA
#
4
T
o
t
a
l
-
-
-
-
Re
v
i
s
e
d
B
u
d
g
e
t
2,
3
6
6
,
8
3
2
3
,
7
0
0
1
7
8
,
7
0
0
2
,
1
9
1
,
8
3
2
To
t
a
l
R
e
s
o
u
r
c
e
s
/
E
x
p
e
n
d
i
t
u
r
e
s
2,
3
7
0
,
5
3
2
2,
3
7
0
,
5
3
2
Fa
c
i
l
i
t
i
e
s
F
u
n
d
(
#
5
0
5
)
Be
g
.
F
u
n
d
Ba
l
a
n
c
e
20
1
1
Re
v
e
n
u
e
s
2
0
1
1
Ex
p
e
n
d
i
t
u
r
e
s
En
d
i
n
g
F
u
n
d
Ba
l
a
n
c
e
Ad
o
p
t
e
d
B
u
d
g
e
t
30
7
,
5
3
9
3
,
9
9
9
,
3
0
0
3
,
9
6
0
,
4
0
0
3
4
6
,
4
3
9
BA
#
1
(
A
d
o
p
t
e
d
;
o
r
d
i
n
a
n
c
e
#
6
3
5
1
)
-
-
-
-
BA
#
2
(
A
d
o
p
t
e
d
;
o
r
d
i
n
a
n
c
e
#
6
3
5
2
)
30
,
0
0
0
2
6
,
7
9
0
6
1
,
1
1
0
(
4
,
3
2
0
)
BA
#
3
(
A
d
o
p
t
e
d
;
o
r
d
i
n
a
n
c
e
#
6
3
6
2
)
37
7
,
4
0
5
3
4
,
0
0
0
(
4
3
,
0
0
0
)
4
5
4
,
4
0
5
BA
#
4
(pr
o
p
o
s
e
d
)
Re
d
u
c
e
I
n
t
e
r
f
u
n
d
r
e
v
e
n
u
e
f
r
o
m
W
a
t
e
r
,
S
e
w
e
r
&
S
t
o
r
m
u
t
i
l
i
t
y
f
u
n
d
s
f
or
A
n
n
e
x
r
e
n
t
(1
0
5
,
3
0
0
)
3
(1
0
5
,
3
0
0
)
De
c
r
e
a
s
e
T
r
a
n
s
f
e
r
O
u
t
t
o
C
i
t
y
H
a
l
l
A
n
n
e
x
D
e
b
t
S
v
c
F
u
n
d
2
3
0
a
n
d
I
n
c
r
e
a
s
e
RE
E
T
1
T
r
a
n
s
f
e
r
f
o
r
c
o
r
r
e
s
p
o
n
d
i
n
g
a
m
o
u
n
t
-
-
(
1
0
5
,
3
0
0
)
2
10
5
,
3
0
0
BA
#
4
T
o
t
a
l
-
(
1
0
5
,
3
0
0
)
(
1
0
5
,
3
0
0
)
-
Re
v
i
s
e
d
B
u
d
g
e
t
71
4
,
9
4
4
3
,
9
5
4
,
7
9
0
3
,
8
7
3
,
2
1
0
7
9
6
,
5
2
4
To
t
a
l
R
e
s
o
u
r
c
e
s
/
E
x
p
e
n
d
i
t
u
r
e
s
4,
6
6
9
,
7
3
4
4,
6
6
9
,
7
3
4
10
DI.C
In
f
o
r
m
a
t
i
o
n
S
e
r
v
i
c
e
s
F
u
n
d
(
#
5
1
8
)
Be
g
.
F
u
n
d
Ba
l
a
n
c
e
20
1
1
Re
v
e
n
u
e
s
2
0
1
1
Ex
p
e
n
d
i
t
u
r
e
s
En
d
i
n
g
F
u
n
d
Ba
l
a
n
c
e
Ad
o
p
t
e
d
B
u
d
g
e
t
3,
5
4
6
,
5
7
7
4
,
2
7
1
,
6
7
0
5
,
7
2
0
,
4
5
0
2
,
0
9
7
,
7
9
7
BA
#
1
(
A
d
o
p
t
e
d
;
o
r
d
i
n
a
n
c
e
#
6
3
5
1
)
-
5
,
5
0
0
5
,
5
0
0
-
BA
#
2
(
A
d
o
p
t
e
d
;
o
r
d
i
n
a
n
c
e
#
6
3
5
2
)
10
8
,
0
0
0
2
1
7
,
0
0
0
3
0
2
,
0
8
0
2
2
,
9
2
0
BA
#
3
(
A
d
o
p
t
e
d
;
o
r
d
i
n
a
n
c
e
#
6
3
6
2
)
29
5
,
2
1
6
6
,
4
0
0
4
3
,
3
0
0
2
5
8
,
3
1
6
BA
#
4
(
p
r
o
p
o
s
e
d
)
-
-
-
-
BA
#
4
T
o
t
a
l
-
-
-
-
Re
v
i
s
e
d
B
u
d
g
e
t
3,
9
4
9
,
7
9
3
4
,
5
0
0
,
5
7
0
6
,
0
7
1
,
3
3
0
2
,
3
7
9
,
0
3
3
To
t
a
l
R
e
s
o
u
r
c
e
s
/
E
x
p
e
n
d
i
t
u
r
e
s
8,
4
5
0
,
3
6
3
8,
4
5
0
,
3
6
3
Eq
u
i
p
m
e
n
t
R
e
n
t
a
l
F
u
n
d
(
#
5
5
0
)
Be
g
.
F
u
n
d
Ba
l
a
n
c
e
20
1
1
Re
v
e
n
u
e
s
2
0
1
1
Ex
p
e
n
d
i
t
u
r
e
s
En
d
i
n
g
F
u
n
d
Ba
l
a
n
c
e
Ad
o
p
t
e
d
B
u
d
g
e
t
4,
8
5
7
,
6
5
4
2
,
8
2
7
,
1
0
0
4
,
8
2
5
,
8
0
0
2
,
8
5
8
,
9
5
4
BA
#
1
(
A
d
o
p
t
e
d
;
o
r
d
i
n
a
n
c
e
#
6
3
5
1
)
-
-
-
-
BA
#
2
(
A
d
o
p
t
e
d
;
o
r
d
i
n
a
n
c
e
#
6
3
5
2
)
15
1
,
6
0
0
-
1
4
4
,
0
7
0
7
,
5
3
0
BA
#
3
(
A
d
o
p
t
e
d
;
o
r
d
i
n
a
n
c
e
#
6
3
6
2
)
81
6
,
9
4
1
-
2
0
,
0
0
0
7
9
6
,
9
4
1
BA
#
4
(pr
o
p
o
s
e
d
)
Ne
w
F
T
E
-
S
e
n
i
o
r
A
c
c
o
u
n
t
a
n
t
-
E
s
t
i
m
a
t
e
p
r
o
r
a
t
e
d
f
o
r
4
m
o
n
t
h
s
-
-
6
4
0
(
6
4
0
)
BA
#
4
T
o
t
a
l
-
-
6
4
0
(
6
4
0
)
Re
v
i
s
e
d
B
u
d
g
e
t
5,
8
2
6
,
1
9
5
2
,
8
2
7
,
1
0
0
4
,
9
9
0
,
5
1
0
3
,
6
6
2
,
7
8
5
To
t
a
l
R
e
s
o
u
r
c
e
s
/
E
x
p
e
n
d
i
t
u
r
e
s
8,
6
5
3
,
2
9
5
8,
6
5
3
,
2
9
5
Fi
r
e
P
e
n
s
i
o
n
F
u
n
d
(
#
6
1
1
)
Be
g
.
F
u
n
d
Ba
l
a
n
c
e
20
1
1
Re
v
e
n
u
e
s
2
0
1
1
Ex
p
e
n
d
i
t
u
r
e
s
En
d
i
n
g
F
u
n
d
Ba
l
a
n
c
e
Ad
o
p
t
e
d
B
u
d
g
e
t
2,
7
8
9
,
8
4
2
9
0
,
0
0
0
1
4
6
,
9
1
0
2
,
7
3
2
,
9
3
2
BA
#
1
(
A
d
o
p
t
e
d
;
o
r
d
i
n
a
n
c
e
#
6
3
5
1
)
-
-
-
-
BA
#
2
(
A
d
o
p
t
e
d
;
o
r
d
i
n
a
n
c
e
#
6
3
5
2
)
-
-
(
2
4
0
)
2
4
0
BA
#
3
(
A
d
o
p
t
e
d
;
o
r
d
i
n
a
n
c
e
#
6
3
6
2
)
(9
,
6
6
1
)
-
-
(
9
,
6
6
1
)
BA
#
4
(pr
o
p
o
s
e
d
)
Ne
w
F
T
E
-
S
e
n
i
o
r
A
c
c
o
u
n
t
a
n
t
-
E
s
t
i
m
a
t
e
p
r
o
r
a
t
e
d
f
o
r
4
m
o
n
t
h
s
-
-
6
4
0
(
6
4
0
)
BA
#
4
T
o
t
a
l
-
-
6
4
0
(
6
4
0
)
Re
v
i
s
e
d
B
u
d
g
e
t
2,
7
8
0
,
1
8
1
9
0
,
0
0
0
1
4
7
,
3
1
0
2
,
7
2
2
,
8
7
1
To
t
a
l
R
e
s
o
u
r
c
e
s
/
E
x
p
e
n
d
i
t
u
r
e
s
2,
8
7
0
,
1
8
1
2,
8
7
0
,
1
8
1
11
DI.C
Ce
m
e
t
e
r
y
E
n
d
o
w
m
e
n
t
F
u
n
d
(
#
7
0
1
)
Be
g
.
F
u
n
d
Ba
l
a
n
c
e
20
1
1
Re
v
e
n
u
e
s
2
0
1
1
Ex
p
e
n
d
i
t
u
r
e
s
En
d
i
n
g
F
u
n
d
Ba
l
a
n
c
e
Ad
o
p
t
e
d
B
u
d
g
e
t
1,
5
2
8
,
9
6
2
5
4
,
5
0
0
3
1
,
3
0
0
1
,
5
5
2
,
1
6
2
BA
#
1
(
A
d
o
p
t
e
d
;
o
r
d
i
n
a
n
c
e
#
6
3
5
1
)
-
-
-
-
BA
#
2
(
A
d
o
p
t
e
d
;
o
r
d
i
n
a
n
c
e
#
6
3
5
2
)
-
-
-
-
BA
#
3
(
A
d
o
p
t
e
d
;
o
r
d
i
n
a
n
c
e
#
6
3
6
2
)
8,
1
4
5
-
-
8
,
1
4
5
BA
#
4
(
p
r
o
p
o
s
e
d
)
-
-
-
-
BA
#
4
T
o
t
a
l
-
-
-
-
Re
v
i
s
e
d
B
u
d
g
e
t
1,
5
3
7
,
1
0
7
5
4
,
5
0
0
3
1
,
3
0
0
1
,
5
6
0
,
3
0
7
To
t
a
l
R
e
s
o
u
r
c
e
s
/
E
x
p
e
n
d
i
t
u
r
e
s
1,
5
9
1
,
6
0
7
1,
5
9
1
,
6
0
7
Gr
a
n
d
T
o
t
a
l
-
A
l
l
F
u
n
d
s
Be
g
.
F
u
n
d
Ba
l
a
n
c
e
20
1
1
Re
v
e
n
u
e
s
2
0
1
1
Ex
p
e
n
d
i
t
u
r
e
s
En
d
i
n
g
F
u
n
d
Ba
l
a
n
c
e
Ad
o
p
t
e
d
B
u
d
g
e
t
88
,
3
0
6
,
1
5
8
1
5
4
,
7
0
2
,
6
5
3
2
0
3
,
3
7
5
,
8
0
8
3
9
,
6
3
3
,
0
0
3
BA
#
1
(
A
d
o
p
t
e
d
;
o
r
d
i
n
a
n
c
e
#
6
3
5
1
)
-
5
1
,
5
0
0
1
7
7
,
8
6
0
(
1
2
6
,
3
6
0
)
BA
#
2
(
A
d
o
p
t
e
d
;
o
r
d
i
n
a
n
c
e
#
6
3
5
2
)
11
,
3
5
7
,
6
4
2
5
,
7
4
1
,
6
4
2
1
6
,
7
8
4
,
9
4
6
3
1
4
,
3
3
8
BA
#
3
(
A
d
o
p
t
e
d
;
o
r
d
i
n
a
n
c
e
#
6
3
6
2
)
10
,
4
5
4
,
2
8
1
3
,
0
2
6
,
8
1
1
2
,
3
7
4
,
8
6
1
1
1
,
1
0
6
,
2
3
1
BA
#
4
(pr
o
p
o
s
e
d
)
-
(2
4
8
,
3
0
0
)
(
2
0
9
,
0
5
0
)
(
3
9
,
2
5
0
)
Re
v
i
s
e
d
B
u
d
g
e
t
11
0
,
1
1
8
,
0
8
1
1
6
3
,
2
7
4
,
3
0
6
2
2
2
,
5
0
4
,
4
2
5
5
0
,
8
8
7
,
9
6
2
To
t
a
l
R
e
s
o
u
r
c
e
s
/
E
x
p
e
n
d
i
t
u
r
e
s
27
3
,
3
9
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DI.C
AGENDA BILL APPROVAL FORM
Agenda Subject:
Ordinance No. 6371
Date:
August 8, 2011
Department:
Planning and Development
Attachments:
Ordinance No. 6371
Exhibit A - Draft Policy Review and
Action Schedule
Budget Impact:
$0
Administrative Recommendation:
No action required.
Background Summary:
For the last several years, the City of Auburn has been negotiating with Robertson Properties Group
(RPG) on future development of approximately 60 acres located east of Auburn Way North, west of the
extension of I ST NE, south of S 277 th ST, and North of 45th ST NE consisting of the Valley 6 Drive-In
Theater site and surrounding properties owned by Robertson Properties Group (RPG) and hereafter
referred to as the Auburn Gateway Project. The efforts around these negotiations have included the
preparation of Environmental Impact Statement (EIS) documentation, amendments to the City's
Comprehensive Plan and Zoning Code to authorize and apply the Mixed Use Commercial Zone (C-4),
preparation of a draft Development Agreement and preparation of a draft Planned Action Ordinance.
On June 16, 2008 the Auburn City Council passed Ordinance No. 6183 which amended the City's
Comprehensive plan (map and text), zoning (map and text) and included the adoption of a sub-area plan
related to the development of the Auburn Gateway Project at the Valley 6 Theater site and surrounding
properties by Robertson Properties Group (RPG). The zoning and comprehensive plan approvals have
been extended three times (Ordinance No 6219 extending to August 31 2009; Ordinance No. 6259
extending to August 31, 2010 and Ordinance No. 6321 extending to August 31, 2011.
The continued effectiveness expires on August 31, 2011 unless the City Council authorizes an additional
extension. The comprehensive plan and zoning designations currently applied to the Auburn Gateway
Project are conditioned upon the successful execution of a development agreement between the City and
Robertson Properties Group. These designations do not become permanent until the City Council
conducts a public hearing and approves the development agreement.
Planning and Development, Public Works and Legal Department staff has been actively working with
Robertson Properties Group to complete required studies, negotiations and documentation in order to
provide the City Council with substantive policy making opportunities that would facilitate the phased
AUBURN * MORE THAN YOU IMAGINEDDI.D
development of the Auburn Gateway Project. There has been significant progress on the part of the City
and RPG since the Council's last extension authorization and staff will be seeking Council authorization for
a limited extension (maximum of six months - December 30, 2011) of the conditional comprehensive plan
and zoning designations for the Auburn Gateway Project. This limited extension will provide the City
Council, staff and RPG adequate opportunity complete negotiations, documentation and substantive policy
making.
Recent advancements include:
EIS Addendum
Subsequent to the original EIS work, RPG and the City have been working on an addendum to the 2004
Draft and Final EIS documents. This addendum is almost complete pending staff's final review of updated
traffic analysis. Once the staff's review is complete, the findings of the traffic analysis will be incorporated
into the EIS addendum and staff will issue the addendum in accordance with SEPA procedures.
Development Agreement (DA) Draft Preparation
As previously noted a development agreement approved by the City Council is needed in order to
permanently apply the comprehensive plan and zoning designations to the Auburn Gateway Project. Staff
from the Planning and Development, Public Works and Legal Departments has been working with RPG to
negotiate the elements of the development agreement. A key element of the development agreement will
be the incorporation of architectural and site design standards for the Auburn Gateway Project to help
realize a higher aesthetic quality of development. A draft of the development agreement has been
prepared and will be presented to the Planning and Community Development Committee and other
Council Committees for review and discussion in the near future.
Planned Action Ordinance (PAO) Draft Preparation
With the imminent completion of the EIS addendum, staff will propose that the mitigation measures
identified in the EIS that are intended to reduce or avoid probable and significant adverse impacts be
applied to the project by the City Council's adoption of a Planned Action Ordinance that would create a
new chapter in the City's Zoning Code.
Northeast Auburn Special Plan Area Update
Chapter 14 of the City's Comprehensive Plan identifies the Northeast Auburn Special Plan Area that
covers properties east of Auburn Way North, west of the extension of I ST NE, south of 277 th ST and
north of approximately 45th ST NE (Exhibit 4). This Plan will be updated prior to the end of this year as
part of the City's 2011 Annual Comprehensive Plan docket to reflect the current development plans and
environmental documentation for the Auburn Gateway Project.
AUBURN * MORE THAN YOU IMAGINEDDI.D
Draft Policy Review and Action Schedule
With the substantial completion of the drafts of the Development Agreement and Planned Action
Ordinance and near future issuance of the EIS addendum, a significant amount of work product needed
for substantive policy making by the City Council has been or will be completed. To help the Committee
and City Council understand the remaining work needed to be done staff has prepared a draft schedule
through the remainder of the year.
Reviewed by Council Committees:
Planning And Community Development, Public Works Other: Legal
Councilmember:Norman Staff:Snyder
Meeting Date:August 15, 2011 Item Number:DI.D
AUBURN * MORE THAN YOU IMAGINEDDI.D
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Ordinance No. 6371
August 1, 2011
Page 1 of 4
ORDINANCE NO. 6371
AN ORDINANCE OF THE CITY COUNCIL OF THE
CITY OF AUBURN, WASHINGTON, AMENDING
ORDINANCE NO. 6321 TO EXTEND THE
EFFECTIVE DATE.
WHEREAS, on June 16, 2008 the Auburn City Council passed Ordinance
No. 6183 which amended the City’s Comprehensive Plan (map and text
amendments), zoning (map and text amendments) and included the adoption of
a sub-area plan related to the development of the Auburn Gateway Project by
Robertson Properties Group (RPG) (the Project Proponents); and
WHEREAS, on December 1, 2008 the City Council passed Ordinance No.
6219 extending the effective date of Ordinance No. 6183 until August 31, 2009;
and
WHEREAS, on August 17, 2009 the City Council passed Ordinance No.
6259 extending the effective date of Ordinance No. 6219 until August 31, 2010;
and
WHEREAS, on August 16, 2010 the City Council passed Ordinance No.
6321 extending the effective date of Ordinance No. 6259 until August 31, 2011;
and,
WHEREAS, the City staff and the Project Proponents have conducted
substantive negotiations for the Development Agreement required by the
Ordinance such that it is ready to be presented to the City Council, have
substantively completed an Environmental Impact Statement addendum
necessitated by the Proponent’s inclusion of additional properties within the
DI.D
- - - - - - - - - - - - - - - -
Ordinance No. 6371
August 1, 2011
Page 2 of 4
project area and necessitated by changes in circumstances over the intervening
time and have begun the process of seeking approval of the Development
Agreement and its associated Planned Action Ordinance through the City
Council; and
WHEREAS, staff believes that a limited extension of the deadline for
entering into a Development Agreement contained in Ordinance No. 6321 is
necessary for the City and the Proponent to complete all agreements, tasks and
legislative approval processes required of both parties to the Development
Agreement and as such, recommends said extension occur through December
30, 2011;
NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN,
WASHINGTON, HEREBY RESOLVES AS FOLLOWS:
Section 1. Section 1 of Ordinance No. 6321, amending Ordinance No.
6259, which amended Section 1 of Ordinance No. 6219, which amended Section
13 of Ordinance No. 6183 is amended to read as follows:
Section 13. Effective Date. This ordinance shall take effect and be
in force five days from and after its passage, approval, and publication as
provided by law; provided, that this ordinance shall not take effect unless
the City and RPG executed a development agreement for the Auburn
Gateway Project by August 31, 2011 December 30, 2011.
Section 2. Code provisions renumbered. The Code revisier is
authorized and directed to renumber the provisions of Ordinance 6183 as
amended that are to be codified from “18.31” to “18.39.”
DI.D
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Ordinance No. 6371
August 1, 2011
Page 3 of 4
Section 3. Code Amended. Ordinance No. 6183 and City Code
Chapter 18.39 is amended by adding a new section to read as follows:
18.39.060 Sunset provision.
The provisions of this Chapter shall automatically sunset, with no further
action of the City Council required, fifteen (15) years after the execution date of
the Development Agreement if the Development Agreement between the City
and Auburn Properties (or its successors) is terminated before the expiration
date set forth in the Development Agreement.
Section 4. Implementation. The Mayor is hereby authorized to
implement such administrative procedures as may be necessary to carry out the
directions of this legislation.
Section 5. Constitutionality or Invalidity. If any section, subsection
clause or phase of this Ordinance is for any reason held to be invalid or
unconstitutional such invalidity or unconstitutionality shall not affect the validity or
constitutionality of the remaining portions of this Ordinance, as it is being hereby
expressly declared that this Ordinance and each section, subsection, sentence,
clause and phrase hereof would have been prepared, proposed, adopted and
approved and ratified irrespective of the fact that any one or more section,
subsection, sentence, clause or phrase be declared invalid or unconstitutional.
Section 6. Recordation. Upon the passage, approval and publication of
this Ordinance as provided by law, the City Clerk of the City of Auburn shall
cause this Ordinance to be recorded in the office of the King County Records,
Elections and Licensing Services Division.
DI.D
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Ordinance No. 6371
August 1, 2011
Page 4 of 4
Section 7. Effective Date. This ordinance shall take effect and be
in force five (5) days from and after its passage, approval and publication, as
provided by law.
INTRODUCED: _________________
PASSED: ______________________
APPROVED: ___________________
CITY OF AUBURN
________________________________
PETER B. LEWIS
MAYOR
ATTEST:
____________________________
Danielle E. Daskam,
City Clerk
APPROVED AS TO FORM:
____________________________
Daniel B. Heid,
City Attorney
Published: ___________________
DI.D
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DI.D
AGENDA BILL APPROVAL FORM
Agenda Subject:
Ordinance No. 6372
Date:
August 9, 2011
Department:
Planning and Development
Attachments:
Ordinance No. 6372
Vicinity Map
Budget Impact:
$0
Administrative Recommendation:
No action required.
Background Summary:
Ordinance No. 6372 proposes to change the surface parking lot located at the SE corner of A Street NW
and 1st Street NW from City employee parking to 3-hour public parking. Attached is a vicinity map
showing the parking lot location.
The primary purpose for a modification to this surface parking lot is to provide additional public parking in
the vicinity of city hall for customers to city offices as well as for customers to downtown businesses. With
this proposed parking change, there remains sufficient parking for City employees within the parking
garage located at the NE corner of A Street NW and 1st Street NW and the surface parking lot located at
the NW corner of A Street NW and 1st Street NW. There are 39 employee parking spaces in the "Mel's
Lot" and 94 parking spaces in the parking garage giving a total of 133 employee parking spaces.
Appropriate signage will be installed notifying the public that the parking lot is available for 3-hour Public
Parking Monday-Friday and open parking on weekends.
Reviewed by Council Committees:
Planning And Community Development, Public Works Other: Legal
Councilmember:Norman Staff:Snyder
Meeting Date:August 15, 2011 Item Number:DI.E
AUBURN * MORE THAN YOU IMAGINEDDI.E
- - - - - - - - - - - - - - - -
Ordinance No. 6372
August 3, 2011
Page 1 of 5
ORDINANCE NO. 6 3 7 2
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY
OF AUBURN, WASHINGTON, AMENDING CHAPTER
10.40 OF THE AUBURN CITY CODE FOR THE PURPOSE
OF MODIFYING THE AUTHORIZATION AND LOCATION
FOR THREE HOUR NON-METERED PARKING FACILI-
TIES IN THE DOWNTOWN AREA OF AUBURN
WHEREAS, Chapter 10.40 of the Auburn City Code establishes standards, pro-
cedures, locations and penalties for the operation of municipal off-street parking facili-
ties; and
WHEREAS, Section 10.40.020 of the Auburn City Code identifies and establish-
es specific locations for three hour non-metered parking facilities unless otherwise post-
ed and further identifies that 11 A Street NW (Parcel No. 7816200100) is an employee
parking facility; and
WHEREAS, Section 10.40.035 of the Auburn City Code establishes Auburn city
vehicle parking and Auburn city employee permit parking facilities inclusive of 11 A
Street NW ; and
WHEREAS, in the last several years additional parking facilities for city employee
parking have been constructed; and
WHEREAS, the City Council finds that that there is a need for additional three
hour non-metered parking to support local business activity; and
WHEREAS, the City Council has determined that this additional parking need
can be met by converting the existing city employee parking designation for 11 A Street
NW to three-hour non-metered parking and that this conversion is in the public interest.
DI.E
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Ordinance No. 6372
August 3, 2011
Page 2 of 5
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN, WASH-
INGTON, DO ORDAIN as follows:
Section 1. Amendment to City Code. That Section 10.40.020 of the Auburn
City Code be and the same hereby is amended by creating and adding the following
Sections of the City Code, to read as follows:
10.40.020 Municipal off-street parking facilities.
A. Unless posted otherwise, or as otherwise indicated in ACC 10.40.035 or in this or
another section of the city code, the municipal off-street parking facilities operated by
the city listed hereinbelow are established as three-hour nonmetered parking zones,
which three-hour parking limitation shall exist from 9:00 a.m. to 6:00 p.m. daily,
excluding Sundays and holidays:
1. 110 “A” Street NW (parcel number 0492000370);
2. 115 “A” Street NW (parcel number 0492000461) (employee parking);
3. 11 “A” Street NW (parcel number 7816200100) (employee parking);
4. 36 W. Main Street (parcel number 7815700115);
5. 1 First Street NE (parcel number 04292000595);
6. 110 Second Street SW (parcel number 7815700815) (Auburn Station parking
garage);
7. 21 S Division Street (parcel number 7815700135);
8. 180 First Street NE (parcel number 0483000080);
9. 137 E. Main Street (parcel number 0489000040);
10. 7 “B” Street SE (parcel number 733140135);
11. 359 E. Main Street (parcel number 0489000005);
12. 222 “A” Street SW (parcel number 0492000115);
DI.E
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Ordinance No. 6372
August 3, 2011
Page 3 of 5
13. 23 “A” Street SW (parcel number 7815700170). It is provided, however, that
parking at 23 “A” Street SW shall be short-term 15-minute parking between the
hours of 5:00 a.m. to 9:00 a.m. and 5:00 p.m. to 6:30 p.m. Monday through Friday.
B. Unless posted otherwise, or as otherwise indicated in ACC 10.40.035 or in this or
another section of the city code, the municipal off-street parking facilities operated by
the city listed hereinbelow are established as two-hour nonmetered parking zones,
which two-hour parking limitation shall exist from 7:00 a.m. to 6:00 p.m. daily, excluding
Saturdays, Sundays and holidays:
340 E. Main Street (parcel numbers 7331400460, 7331400485, 7331400486,
7331400500 and 7331400510) (Auburn Justice Center); provided, that vehicles
with daily stamped parking passes issued by the Auburn municipal court or the
police department may park for longer than two hours.
C. The Auburn police chief is herewith granted, subject to the approval of the mayor,
authority to declare parking moratoriums on parking lots where he finds such moratoria
in the best interest of the citizens of Auburn. During such moratoria, the Auburn police
chief is further granted, subject to the approval of the mayor, authority to declare
restrictions on parking and uses for such parking, to control parking and vehicular traffic
within the city. (Ord. 5857 § 1, 2004; Ord. 5740 § 2, 2003; Ord. 5111 § 2, 1998; Ord.
4603 § 2, 1993; Ord. 4055 § 1, 1985; Ord. 3748 § 2, 1982; 1957 code § 9.26.010.)
Section 2. Amendment to City Code. That Section 10.40.035 of the Auburn
City Code be and the same hereby is amended by creating and adding the following
Sections of the City Code, to read as follows:
10.40.035 Auburn city vehicle parking and Auburn city employee permit parking
established.
A. Parking for Auburn city vehicles and permit parking for Auburn city employees is
established at the following locations:
1. The municipal off-street parking lot located at the southwest corner of 1st and
“A” Streets Northwest (11 “A” Street Northwest).
1 2. The leased lot at 222 “A” Street Northwest (off of Third Street Northwest).
2 3. The municipal off-street parking lot located at 115 “A” Street Northwest.
DI.E
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Ordinance No. 6372
August 3, 2011
Page 4 of 5
3 4. The parking lot at 120, 124 and 128 “A” Street Northwest.
B. The lots included in subsection A of this section shall be posted with signs reading
“Parking by Permit Only, Monday through Friday, 7:00 a.m. to 6:00 p.m. Others
Impounded” and “Free, Unlimited Parking Evenings, Weekends and Holidays.”
C. Parking for Auburn city vehicles and permit parking for Auburn city employees, which
is not available for “Free, Unlimited Parking Evenings, Weekends and Holidays,” is
established at the following locations:
1. 20 “D” Street Southeast (parcel number 8698100030);
2. 102 “D” Street Southeast (parcel number 8698100040);
3. 26 “D” Street, Southeast (parcel number 8698100035).
D. Parking spaces exclusively for assigned city vehicle parking on municipal off-street
parking lots shall be marked by the traffic engineer at the direction of the mayor. (Ord.
5872 § 1, 2004; Ord. 5857 § 3, 2004; Ord. 5730 § 1, 2003; Ord. 5653 § 1, 2002; Ord.
5111 § 2, 1998; Ord. 4977 § 1, 1997; Ord. 4360 § 2, 1989; Ord. 3711 § 2, 1982.)
Section 3. Implementation. The Mayor is hereby authorized to implement
such administrative procedures as may be necessary to carry out the directions of this
legislation.
Section 4. Severability. The provisions of this ordinance are declared to be
separate and severable. The invalidity of any clause, sentence, paragraph, subdivision,
section or portion of this ordinance, or the invalidity of the application thereof to any per-
son or circumstance shall not affect the validity of the remainder of this ordinance, or the
validity of its application to other persons or circumstances.
Section 5. Effective date. This ordinance shall take effect and be in force five
days from and after its passage, approval, and publication as provided by law.
INTRODUCED:___________________
DI.E
- - - - - - - - - - - - - - - -
Ordinance No. 6372
August 3, 2011
Page 5 of 5
PASSED: _______________________
APPROVED:_____________________
CITY OF AUBURN
________________________________
PETER B. LEWIS
MAYOR
ATTEST:
________________________________
Danielle E. Daskam, City Clerk
APPROVED AS TO FORM:
________________________________
Daniel B. Heid, City Attorney
Published: _______________________
DI.E
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DI.E
AGENDA BILL APPROVAL FORM
Agenda Subject:
Capital Project Status Report
Date:
August 10, 2011
Department:
Public Works
Attachments:
Capital Project Status Report
Budget Impact:
$0
Administrative Recommendation:
Background Summary:
See attached report.
Reviewed by Council Committees:
Public Works
Councilmember:Wagner Staff:Gaub
Meeting Date:August 15, 2011 Item Number:DI.G
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R
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t
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a
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n
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p
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c
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s
t
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c
t
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b
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d
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s
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n
a
l
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m
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m
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t
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a
t
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.
Ma
i
n
.
1
7
0
5
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0
0
0
80
0
,
0
0
0
2
,
2
5
6
,
8
8
5
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I
B
G
r
a
n
t
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83
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7
1
0
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2
4
F
u
n
d
)
3,
8
4
5
,
5
9
5
3
,
8
4
5
,
5
9
5
1
0
0
%
J
u
l
-
1
1
0
%
D
e
c
-
1
1
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w
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e
t
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g
Pr
e
-
c
o
n
s
t
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c
t
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o
n
m
e
e
t
i
n
g
sc
h
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d
u
l
e
d
f
o
r
9
/
1
7
.
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t
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c
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p
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l
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r
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t
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be
g
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n
8
/
2
9
t
h
r
o
u
g
h
1
0
/
2
2
.
19
CP
0
8
0
3
37
t
h
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t
S
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R
S
t
S
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P
e
d
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o
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r
:
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c
t
c
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s
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f
c
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t
r
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t
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g
a
w
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l
k
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g
p
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t
h
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t
r
a
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g
3
7
t
h
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t
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f
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t
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t
a
t
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r
a
n
t
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21
6
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7
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1
9
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,
7
0
8
1
0
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%
J
u
l
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1
1
D
e
c
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1
1
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u
n
s
d
o
n
A
w
a
r
d
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n
p
r
o
c
e
s
s
.
20
CP
1
1
1
7
20
1
1
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r
t
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Pr
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t
:
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p
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Ci
t
y
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1
1
4
0
,
0
0
0
14
0
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0
0
0
1
4
0
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0
0
0
1
0
0
%
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u
g
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1
1
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c
t
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m
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d
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s
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d
s
w
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l
o
p
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n
8
/
2
3
.
21
C2
0
1
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M
S
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e
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U
n
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r
p
a
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(
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r
a
d
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S
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p
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)
:
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e
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r
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t
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m
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u
r
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n
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p
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1
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By
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1
6
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0
5
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4
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0
1
5
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0
0
8
7
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7
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r
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n
t
)
6,
0
0
0
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0
0
0
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M
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I
B
)
23
5
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1
0
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i
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g
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t
y
)
1,
5
4
3
,
0
0
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o
r
t
s
)
47
8
,
0
0
0
(B
N
S
F
)
15
,
3
3
0
,
8
7
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2
2
,
1
3
1
,
0
0
0
9
5
%
D
e
c
-
1
1
D
e
c
-
1
3
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w
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e
t
i
n
g
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n
s
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k
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y
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y
p
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d
f
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m
t
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Gr
a
d
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t
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2
n
d
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a
s
e
.
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A
A
p
p
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a
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co
m
p
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e
t
e
.
R
O
W
Ac
q
u
i
s
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t
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o
n
,
R
e
l
o
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a
t
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n
,
an
d
t
h
e
W
S
D
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T
R
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W
ce
r
t
i
f
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c
a
t
i
o
n
a
r
e
c
o
m
p
l
e
t
e
.
Pa
g
e
2
o
f
6
DI.G
Da
t
e
:
A
u
g
u
s
t
1
0
,
2
0
1
1
Pr
i
o
r
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t
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To
t
a
l
Gr
o
u
p
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t
.
S
t
.
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t
e
r
Se
w
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r
St
o
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h
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r
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t
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l
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t
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v
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n
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t
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n
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h
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o
j
e
c
t
No
.
Pr
o
j
.
N
o
.
Lo
c
a
t
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o
n
/
D
e
s
c
r
i
p
t
i
o
n
(1
-
3
)
(1
0
2
/
1
0
5
)
(4
3
0
)
(4
3
1
)
(4
3
2
)
Fu
n
d
s
Bu
d
g
e
t
Co
s
t
%
Da
t
e
%
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t
e
Ma
n
a
g
e
r
St
a
t
u
s
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P
I
T
A
L
P
R
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J
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T
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T
A
T
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P
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T
Pr
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j
e
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t
B
u
d
g
e
t
(
$
)
De
s
i
g
n
C
o
n
s
t
r
u
c
t
i
o
n
22
CP
0
9
0
9
Ac
a
d
e
m
y
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o
o
s
t
e
r
P
u
m
p
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t
a
t
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n
:
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i
s
p
r
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j
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t
w
i
l
l
u
p
d
a
t
e
/
r
e
p
l
a
c
e
t
h
e
e
x
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s
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n
g
p
u
m
p
st
a
t
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n
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n
t
h
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A
c
a
d
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y
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t
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e
r
v
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c
e
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r
e
a
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r
d
e
r
to
m
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t
f
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r
e
f
l
o
w
d
e
m
a
n
d
s
.
1
5
,
3
3
7
,
5
4
2
5,
3
3
7
,
5
4
2
3
,
2
4
0
,
5
0
0
9
2
%
N
o
v
-
1
1
D
e
c
-
1
2
V
o
n
d
r
a
k
Co
n
s
u
l
t
a
n
t
w
o
r
k
i
s
un
d
e
r
w
a
y
.
23
CP
1
1
0
9
20
1
1
S
t
o
r
m
P
i
p
e
l
i
n
e
R
e
p
a
i
r
a
n
d
Re
p
l
a
c
e
m
e
n
t
,
P
h
a
s
e
1
:
Th
i
s
p
r
o
j
e
c
t
w
i
l
l
c
o
n
s
t
r
u
c
t
s
t
o
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m
d
r
a
i
n
a
g
e
re
p
a
i
r
s
a
n
d
i
m
p
r
o
v
e
m
e
n
t
s
o
n
a
c
a
d
e
m
y
d
r
i
v
e
Se
,
3
7
t
h
S
t
r
e
e
t
N
W
,
a
n
d
3
6
t
h
S
t
r
e
e
t
N
E
1
23
2
,
4
0
0
2
3
2
,
4
0
0
2
3
2
,
4
0
0
6
0
%
S
e
p
-
1
1
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c
t
-
1
1
L
e
e
Fi
n
a
l
C
o
n
t
r
c
t
d
o
c
u
m
e
n
t
s
be
i
n
g
d
e
v
e
l
o
p
e
d
.
24
CP
0
9
1
5
We
l
l
1
I
m
p
r
o
v
e
m
e
n
t
s
:
Th
i
s
p
r
o
j
e
c
t
w
i
l
l
r
e
h
a
b
i
l
i
t
a
t
e
o
r
r
e
p
l
a
c
e
W
e
l
l
1
s
o
th
a
t
i
t
c
a
n
f
u
n
c
t
i
o
n
a
t
f
u
l
l
c
a
p
a
c
i
t
y
.
1
2
,
4
7
0
,
0
0
0
2,
4
7
0
,
0
0
0
3
,
1
0
0
,
0
0
0
4
5
%
J
a
n
-
1
2
D
e
c
-
1
2
L
e
e
Pr
e
l
i
m
i
n
a
r
y
a
n
a
l
y
s
i
s
r
e
p
o
r
t
co
m
p
l
e
t
e
.
S
c
o
p
i
n
g
o
f
ne
e
d
e
d
i
m
p
r
o
v
e
m
e
n
t
s
un
d
e
r
w
a
y
.
25
CP
1
1
0
3
13
2
n
d
A
v
e
S
E
T
a
c
o
m
a
P
i
p
e
l
i
n
e
5
I
n
t
e
r
t
i
e
:
Th
i
s
p
r
o
j
e
c
t
i
n
c
l
u
d
e
s
d
e
s
i
g
n
a
n
d
c
o
n
s
t
r
u
c
t
i
o
n
o
f
in
f
r
a
s
t
r
u
c
t
u
r
e
o
n
1
3
2
n
d
A
v
e
S
E
a
n
d
t
h
e
T
a
c
o
m
a
Pi
p
e
l
i
n
e
5
f
o
r
t
h
e
p
u
r
c
h
a
s
e
o
f
w
a
t
e
r
f
r
o
m
a
d
j
a
c
e
n
t
pu
r
v
e
y
o
r
s
.
1
4
9
0
,
0
0
0
49
0
,
0
0
0
9
6
7
,
5
0
0
4
0
%
F
e
b
-
1
2
D
e
c
-
1
2
D
u
n
s
d
o
n
D
e
s
i
g
n
w
o
r
k
u
n
d
e
r
w
a
y
.
26
CP
1
1
0
9
20
1
1
S
t
o
r
m
P
i
p
e
l
i
n
e
R
e
p
a
i
r
a
n
d
Re
p
l
a
c
e
m
e
n
t
,
P
h
a
s
e
2
:
Th
i
s
p
r
o
j
e
c
t
w
i
l
l
c
o
n
s
t
r
u
c
t
s
t
o
r
m
d
r
a
i
n
a
g
e
im
p
r
o
v
e
m
e
n
t
s
o
n
H
i
-
C
r
e
s
t
D
r
i
v
e
N
W
1
20
0
,
0
0
0
2
0
0
,
0
0
0
2
0
0
,
0
0
0
3
0
%
M
a
r
-
1
2
A
u
g
-
1
2
L
e
e
D
e
s
i
g
n
w
o
r
k
u
n
d
e
r
w
a
y
.
27
CP
1
1
1
2
20
1
1
S
i
d
e
w
a
l
k
I
m
p
r
o
v
e
m
e
n
t
P
r
o
j
e
c
t
:
Th
i
s
p
r
o
j
e
c
t
w
i
l
l
c
o
m
p
l
e
t
e
r
e
p
a
i
r
s
a
n
d
r
e
p
l
a
c
m
e
n
t
of
e
x
i
s
t
i
n
g
s
i
d
e
w
a
l
k
s
a
t
v
a
r
i
o
u
s
l
o
c
a
t
i
o
n
s
w
i
t
h
i
n
th
e
C
i
t
y
.
1
1
8
0
,
0
0
0
18
0
,
0
0
0
1
8
0
,
0
0
0
5
%
O
c
t
-
1
1
D
e
c
-
1
1
W
i
c
k
s
t
r
o
m
D
e
s
i
g
n
w
o
r
k
u
n
d
e
r
w
a
y
.
28
CP
X
X
X
X
Le
a
H
i
l
l
S
a
f
e
R
o
u
t
e
s
t
o
S
c
h
o
o
l
s
Im
p
r
o
v
e
m
e
n
t
s
:
Th
i
s
p
r
o
j
e
c
t
w
i
l
l
c
o
m
p
l
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t
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i
m
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v
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m
e
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t
s
f
o
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sa
f
e
w
a
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k
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a
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l
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e
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l
l
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l
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m
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d
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r
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i
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l
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l
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11
6
t
h
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v
e
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E
a
n
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E
3
1
2
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t
.
,
1
3
9
8
,
5
0
0
(F
e
d
e
r
a
l
)
21
,
5
9
7
(A
S
D
)
42
0
,
0
9
7
4
2
0
,
0
9
7
0
%
A
p
r
-
1
2
A
u
g
-
1
2
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u
n
s
d
o
n
Gr
a
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t
O
b
l
i
g
a
t
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o
n
i
s
i
n
pr
o
c
e
s
s
.
29
CP
1
1
0
8
20
1
1
C
i
t
y
w
i
d
e
S
t
o
r
m
P
o
n
d
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l
e
a
n
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n
g
:
Th
i
s
p
r
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j
e
c
t
w
i
l
l
c
o
m
p
l
e
t
e
t
h
e
r
e
m
o
v
a
l
o
f
se
d
i
m
e
n
t
f
r
o
m
8
s
t
o
r
m
d
r
a
i
n
a
g
e
p
o
n
d
s
lo
c
a
t
e
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t
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r
o
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o
u
t
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h
e
C
i
t
y
.
2
41
7
,
6
0
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4
1
7
,
6
0
0
4
1
7
,
6
0
0
9
0
%
M
a
r
-
1
2
S
e
p
-
1
2
L
e
e
Co
n
t
r
a
c
t
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o
c
u
m
e
n
t
s
a
r
e
be
i
n
g
f
i
n
a
l
i
z
e
d
.
30
CP
0
7
6
5
La
k
e
l
a
n
d
H
i
l
l
s
R
e
s
e
r
v
o
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r
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m
p
r
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v
e
m
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t
:
Th
i
s
p
r
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j
e
c
t
w
i
l
l
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d
e
v
a
r
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o
u
s
i
m
p
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v
e
m
e
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t
s
a
t
th
e
r
e
s
e
r
v
o
i
r
,
i
n
c
l
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d
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n
g
p
a
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t
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g
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s
e
i
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m
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c
up
g
r
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s
,
a
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d
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a
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t
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s
.
2
4
0
0
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0
0
0
40
0
,
0
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0
4
0
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0
0
0
7
5
%
A
p
r
-
1
2
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c
t
-
1
2
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o
n
d
r
a
k
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d
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m
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p
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.
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o
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t
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d
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co
m
p
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o
f
R
e
s
e
r
v
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o
r
6
im
p
r
o
v
e
m
e
n
t
.
31
CP
1
0
2
4
AW
S
a
n
d
M
S
t
r
e
e
t
S
E
I
n
t
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r
s
e
c
t
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n
Im
p
r
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t
s
:
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i
s
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c
t
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t
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t
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e
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t
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t
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d
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co
n
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e
r
n
s
.
2
7
5
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0
0
0
75
,
0
0
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7
5
,
0
0
0
1
0
%
J
u
n
-
1
2
J
u
n
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1
3
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e
e
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S
/
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S
E
-
In
s
t
a
l
l
e
d
pr
o
t
e
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l
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f
t
t
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s
t
/
w
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b
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r
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f
f
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t
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n
g
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o
M
S
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S
E
(C
o
m
p
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d
)
17
t
h
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M
S
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re
s
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r
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1
7
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h
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o
M.
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u
b
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c
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p
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s
t
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l
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t
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co
m
p
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t
e
.
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S
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r
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s
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t
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r
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h
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t
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s
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t
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in
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we
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g
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t
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u
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1
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2
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t
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0
2
/
1
0
5
)
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3
0
)
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3
1
)
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3
2
)
Fu
n
d
s
Bu
d
g
e
t
Co
s
t
%
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t
e
%
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t
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n
a
g
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r
St
a
t
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s
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T
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L
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R
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Pr
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t
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u
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g
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t
(
$
)
De
s
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g
n
C
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t
r
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c
t
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n
32
CP
0
9
0
6
20
0
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G
a
t
e
w
a
y
P
r
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j
e
c
t
:
Th
i
s
p
r
o
j
e
c
t
w
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l
l
c
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n
s
t
r
u
c
t
a
n
e
w
g
a
t
e
w
a
y
s
i
g
n
a
t
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s
t
V
a
l
l
e
y
H
i
g
h
w
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y
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n
d
L
a
k
e
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a
p
p
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r
k
w
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y
.
3
1
0
0
,
0
0
0
(G
e
n
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u
n
d
)
10
0
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0
0
0
1
0
0
,
0
0
0
3
0
%
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o
l
d
H
o
l
d
L
e
e
Ea
s
e
m
e
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t
a
c
q
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i
s
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n
co
m
p
l
e
t
e
d
.
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r
o
j
e
c
t
o
n
h
o
l
d
.
33
CP
0
6
2
4
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l
l
5
U
p
g
r
a
d
e
:
Th
i
s
p
r
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j
e
c
t
w
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c
o
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s
t
r
u
c
t
a
n
e
w
w
e
l
l
f
a
c
i
l
i
t
y
in
c
l
u
d
i
n
g
e
m
e
r
g
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n
c
y
g
e
n
e
r
a
t
o
r
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n
d
d
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s
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n
f
e
c
t
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o
n
ca
p
a
b
i
l
i
t
y
.
3
7
5
1
,
9
0
0
75
1
,
9
0
0
7
5
1
,
9
0
0
0
%
J
a
n
-
1
1
D
e
c
-
1
1
L
e
e
Co
n
s
u
l
t
a
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t
s
c
o
p
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n
g
i
n
pr
o
c
e
s
s
.
34
C5
1
2
A
We
l
l
4
I
m
p
r
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v
e
m
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t
s
:
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i
s
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t
w
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t
r
u
c
t
a
n
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w
b
u
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d
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n
g
t
o
h
o
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s
e
a
s
t
a
n
d
b
y
g
e
n
e
r
a
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r
,
d
i
s
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n
f
e
c
t
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o
n
e
q
u
i
p
m
e
n
t
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a
n
d
re
s
t
r
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o
m
f
a
c
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l
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t
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e
s
f
o
r
s
t
a
f
f
.
3
6
3
0
,
0
0
0
63
0
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0
0
0
6
3
0
,
0
0
0
0
%
M
a
r
-
1
2
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e
c
-
1
2
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u
n
s
d
o
n
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n
s
u
l
t
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n
t
s
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o
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g
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n
pr
o
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e
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s
.
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o
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k
b
e
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n
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co
o
r
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i
n
a
t
e
d
w
/
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a
c
i
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i
t
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e
s
Ge
n
e
r
a
t
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r
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r
o
j
e
c
t
.
35
C2
2
9
A
BN
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F
/
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V
H
P
e
d
e
s
t
r
i
a
n
U
n
d
e
r
c
r
o
s
s
i
n
g
:
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i
s
p
r
o
j
e
c
t
w
i
l
l
c
o
n
s
t
r
u
c
t
a
p
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d
e
s
t
r
i
a
n
un
d
e
r
c
r
o
s
s
i
n
g
o
f
b
o
t
h
E
a
s
t
V
a
l
l
e
y
H
i
g
h
w
a
y
(
A
S
t
SE
)
a
n
d
t
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e
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N
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r
a
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k
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r
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3
3
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5
,
0
0
0
(S
t
a
t
e
)
38
5
,
0
0
0
9
,
0
0
0
,
0
0
0
6
0
%
H
o
l
d
H
o
l
d
D
u
n
s
d
o
n
Fi
n
a
l
d
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s
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g
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pe
n
d
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g
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N
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i
s
s
u
e
s
.
Ad
d
i
t
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o
n
a
l
f
u
n
d
s
w
i
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b
e
re
q
u
i
r
e
d
t
o
c
o
m
p
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e
de
s
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g
n
,
e
n
v
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m
e
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t
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l
pe
r
m
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n
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c
t
i
o
n
.
T
O
T
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L
1
0
,
44
4
,
5
7
8
2
0
,
6
3
8
,
2
6
4
6
,
0
1
6
,
2
1
5
5
,
9
2
7
,
2
0
0
3
0
,
1
8
0
,
4
6
9
7
3
,
4
5
6
,
7
2
6
8
3
,
6
0
0
,
4
3
8
Pa
g
e
4
o
f
6
DI.G
Da
t
e
:
A
u
g
u
s
t
1
0
,
2
0
1
1
To
t
a
l
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S
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t
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r
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w
e
r
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o
r
m
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h
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r
To
t
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l
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t
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s
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n
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v
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n
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t
.
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n
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s
h
Pr
o
j
e
c
t
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.
Pr
o
j
.
N
o
.
Lo
c
a
t
i
o
n
/
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e
s
c
r
i
p
t
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o
n
(1
0
3
)
(4
3
0
)
(4
3
1
)
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3
2
)
Fu
n
d
s
Bu
d
g
e
t
Co
s
t
%
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t
e
%
Da
t
e
Ma
n
a
g
e
r
St
a
t
u
s
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c
k
s
t
r
o
m
20
1
0
P
r
o
g
r
a
m
a
p
p
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v
e
d
b
y
C
o
u
n
c
i
l
Co
m
m
i
t
t
e
e
.
36
CP
1
0
0
2
20
1
0
L
o
c
a
l
S
t
r
e
e
t
P
a
v
e
m
e
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t
P
r
e
s
e
r
v
a
t
i
o
n
:
Th
i
s
p
r
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j
e
c
t
w
i
l
l
r
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