HomeMy WebLinkAbout09-26-2011 Agenda Packet
Municipal Services Committee
September 26, 2011 - 3:00 PM
City Hall Conference Room 3
AGENDA
I. CALL TO ORDER
A. Roll Call
B. Announcements
C. Agenda Modifications
II. CONSENT AGENDA
A. Municipal Services Minutes - September 12, 2011* (Lee)
III. ACTION
A. Poet Laureate Honorary Position* (Faber)
Seeking to establish a Poet Laureate Position that recognizes and honors a citizen
poet of exceptional talent and accomplishment. The Poet Laureate also
encourages appreciation of poetry and literary life in Auburn. Once a Poet
Laureate program and nomination process is established the Auburn Arts
Commission will forward a recommendation to the Mayor for final selection and
appointment.
The term of service for the next Poet Laureate will be three years, beginning in the
January of 2012. The award is honorific. There is no financial compensation for the
position.
Documents attached are the proposed application process.
IV. DISCUSSION ITEMS
A. Golf Course Working Capital Review* (Coleman)
B. Solid Waste Contract Effective October 1, 2011* (Coleman)
C. Matrix*
V. ADJOURNMENT
Agendas and minutes are available to the public at the City Clerk's Office, on the City website
(http://www.auburnwa.gov), and via e-mail. Complete agenda packets are available for
review at the City Clerk's Office.
*Denotes attachments included in the agenda packet.
AGENDA BILL APPROVAL FORM
Agenda Subject:
Municipal Services Minutes - September 12, 2011
Date:
September 14, 2011
Department:
Police
Attachments:
Municipal Services Minutes 9/12/11
Budget Impact:
$0
Administrative Recommendation:
Background Summary:
Info
Reviewed by Council Committees:
Councilmember:Peloza Staff:Lee
Meeting Date:September 26, 2011 Item Number:CA.0
AUBURN * MORE THAN YOU IMAGINEDCA.0
Municipal Services Committee
September 12, 2011 - 3:00 PM
City Hall Conference Room 3
MINUTES
I. CALL TO ORDER
A. Roll Call
Chair Peloza called the meeting to order at 3:00 p.m. in Conference Room
3 on the second floor of City Hall, 25 West Main Street, Auburn WA.
Members present: Chair Bill Peloza, Vice Chair Sue Singer. Members
Absent: Member John Partridge, excused. Staff Present: Mayor Pete
Lewis, Assistant Police Chief Bob Karnofski, Finance Director Shelley
Coleman, HR/Risk Management Director Brenda Heineman, IS Director
Lorrie Rempher, Risk Manager Rob Roscoe, Project Engineer Leah
Dunsdon, Police Secretary/Scribe Kathy Divelbiss. Others present: Largo
Wales, citizen and Auburn Reporter representative Robert Whale.
B. Announcements
There were no announcements.
C. Agenda Modifications
There was no modification to the agenda.
II. CONSENT AGENDA
A. Municipal Services Minutes 8/22/11
Vice Chair Singer moved to accept the Minutes as presented. Chair Peloza
concurred.
MOTION CARRIED: 2-0
B. Municipal Services Project No. 1110 (Dowdy)
Permission to initiate Project No. MS1110, Jacobsen Tree Farm and Fields
Residential Buildings Demolition Project
Director Heineman presented background information for this project and
requested permission to begin as soon as possible the demolition of all but one
building in order to deter potential criminal/vandalism activity. The metal clad pole
building will be used for storage of materials for street maintenance needs on Lea
Hill.
Vice Chair Singer moved to accept the recommendation. Chair Peloza concurred.
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MOTION CARRIED: 2-0
III. RESOLUTIONS
A. Resolution No. 4729 (Rempher)
A Resolution of the City Council of the City of Auburn, Washington,
approving the formation of the Community Connectivity Consortium, a
public corporation, authorizing the Mayor and City Clerk to enter into an
Interlocal Agreement establishing the Community Connectivity Consortium
between the City and other government agencies for the construction and
management of fiber optic projects, and approving the charter of the
Community Connectivity Consortium
Vice Chair Singer moved to accept Resolution No. 4729 and forward to the
full Council for approval. Chair Peloza concurred.
MOTION CARRIED: 2-0
IV. DISCUSSION ITEMS
A. Resolution No. 4748 (Rempher)
A Resolution of the City Council of the City of Auburn, Washington,
authorizing the Mayor and City Clerk to execute an Interlocal Agreement
between the City of Auburn and the City of Pacific for information services
technology
The City of Auburn currently has relationships with other smaller cities for
records management services/technology services. This Interlocal will
allow Auburn to provide this service for the City of Pacific. Due to the
workload of providing services, IS will be hiring an additional person,
however, the income from the Interlocal Agreements more than cover the
costs of this additional person.
The Committee supports the implementation of this Interlocal Agreement.
B. Animal Services (Heineman)
Director Heineman informed the Committee that King County Animal
Control is scheduled to present its options on September 13. While the City
is open to the County's presentation and will give it due consideration, given
the long term goals and plans the City has developed, the Committee feels
the facility and services contemplated by the Auburn Valley Humane
Society will better serve the citizens of Auburn.
Vice Chair Singer moved to forward the Auburn Valley Humane Society
proposal to the full Council for approval pending the review and comparison
of the King County proposal being presented on September 13. Chair
Peloza concurred.
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MOTION CARRIED: 2-0
C. Matrix
The following changes are made to the Matrix:
Item 20 P - All language after King County Animal Services removed.
Item 25 P - Removed from Matrix in its entirety.
V. ADJOURNMENT
The meeting adjourned at 3:35 p.m.
Next Municipal Services Meeting is September 26, 2011.
Signed this ____ day of September, 2011
_______________________________ ______________________________
Bill Peloza, Chair Kathy Divelbiss, Police Sec'y/Scribe
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AGENDA BILL APPROVAL FORM
Agenda Subject:
Poet Laureate Honorary Position
Date:
September 8, 2011
Department:
Parks/Art and Recreation
Attachments:
Poet Laureate Info
Budget Impact:
$0
Administrative Recommendation:
City Council approve honorary Auburn Poet Laureate Position
Background Summary:
Proposed by an Auburn resident and recommended by the Arts Commission, the
creation of a honorary Poet Laureate position would serve to recognize and celebrate
the literary arts as well as significant contributions of an individual.
Reviewed by Council Committees:
Municipal Services, Planning And Community Development
Councilmember:Peloza Staff:Faber
Meeting Date:September 26, 2011 Item Number:ACT.0
AUBURN * MORE THAN YOU IMAGINEDACT.0
City of Auburn Poet Laureate
About the Program
What is the City of Auburn Poet Laureate Position?
The City of Auburn Poet Laureate recognizes and honors a citizen poet of exceptional talent and
accomplishment. The Poet Laureate also encourages appreciation of poetry and literary life in
Auburn. Once a Poet Laureate program is established the Auburn Arts Commission will forward a
recommendation to the Mayor for final selection and appointment.
What is the Term of Service and Compensation?
The term of service for the next Poet Laureate will be three years, beginning in the January of
2012. The award is honorific. There is no financial compensation for the position.
Who is eligible to be nominated Poet Laureate of City of Auburn?
Residents of City of Auburn may nominate a poet for the Poet Laureate position by following the
application process offered in this document. Residents are encouraged to nominate poets from
all walks of life, and all poetry forms are welcome. Nominations for Auburn's Poet Laureate will be
accepted for poets who meet the following eligibility requirements:
• Poet must be a resident of Auburn for at least one year.
• Applicant and nominee must be at least 18 years old.
• Poet must have produced work of the highest caliber and have contributed substantial
service to the development of the literary arts as demonstrated by the submitted
application.
• Poet's submitted work samples may be on any topic; although consideration will be give
to works representative of Auburn and its history. All poetry forms will be considered.
• A poet may not self-nominate him or herself.
• No award will be given posthumously.
• Poet must not be a member or staff member of the current Auburn Arts Commission or
their immediate family or household.
What is the selection process for the Poet Laureate?
A panel drawn from members of the literary community will select three finalists from among the
nominations. The three finalists will be submitted to the Auburn Arts Commission for review,
approval, and recommendation. The Poet Laureate of Auburn will then be chosen by the Mayor
from among these nominees during the December 2011.
ACT.0
What are the obligations of the Poet Laureate?
City staff will coordinate a public ceremony honoring the new Poet Laureate in conjunction with
Uniquely Auburn or other public program. The Poet Laureate will be invited, but not required, to
schedule a free public program that will include readings and/or instruction.
How will Poet Laureate nominations be evaluated?
The Poet Laureate will be chosen on the basis of three criteria:
• Excellence as evidenced by the submitted poetry sample
• Exemplary professionalism as evidenced by an established history of publication in
journals and books, special honors, awards, fellowships, and/or other recognition
• Advancement of poetry in Auburn communities as evidenced by a history of activity in
Auburn's literary community through readings, publications, public presentations and/or
teaching.
Re-nomination of Previously Nominated Poets
Nominations are not carried over in future years. If you wish to nominate someone who has been
nominated before, a new nomination application and materials must be submitted.
Nominator and Nominee Forms
• Download the form for the Nominator in PDF format
• Download the form for the Poet Nominee in PDF format
• Download the Application Guidelines in PDF format
For further information, contact
Maija McKnight, Arts Coordinator, City of Auburn, 253-804-5043, mmcknight@auburnwa.gov
ACT.0
City of Auburn Poet Laureate Nomination Form
2012-2014
Application Receipt Deadline November 30, 2011
This form must be submitted along with the other required materials. Please review the complete
application description and guidelines for both nom inees and poets before signing this form.
NOMINATOR Information
Nominator Name:________________________________________________
Address: ______________________________________________________
Phone: _______________________ Alt Phone: _____________________
Fax: _________________________ Email: ________________________
POET Information
Nominee (Poet) Name:_____________________________________________
Address: ______________________________________________________
Phone: _______________________ Alt Phone: _____________________
Fax: _________________________ Email: ________________________
If selected, I accept full responsibility for meeting all requirements of the City of Auburn to provide all information
requested by the Council, Arts Commission, and/or staff. I give my full permission for my name to be placed in
nomination for this position by the above nominator. I certify that the nominee information is true and accurate and that
the work sample submitted is an accurate representation of my work. If selected, the City of Auburn and the Auburn Arts
Commission have my permission to use my work sample, or a portion thereof, for publicity purposes.
_______________________________________________________________
Signature of Nominee (Poet) Date
The following materials must accompany the nomination form
1. ONE photograph of nominated poet (Please provide a good quality headshot
photo in color)
2. TEN poems (no more than 15 pages). Please see: Application Guidelines for a
complete description of required materials and how to apply.
3. Poet resume, bio or curriculum vitae
Please see complete application description and guidelines for additional materials you
may wish to have considered.
For further information, contact Maija McKnight, Arts Coordinator, City of Auburn, 253-
804-5043
ACT.0
Guidelines and Checklist
City of Auburn Poet Laureate 2012-2014
Application Receipt Deadline (not a postmark deadline)
November 30, 2011 at 5 pm
GUIDELINES CHECKLIST
DON’T
Do not staple any page in the collated sets of application materials
Do not use plastic sleeves, cover sheets, comb or spiral binding,
pocket folders or other presentation materials
DO
Do use 8 ½” x 11” white paper. Use one side only
leave enough margin on the left-hand side of the materials to allow for
3-hole punching
Do use 12-point type font or larger for all materials
Do provide copyright information where appropriate. All submissions
become part of the public record. Both published and non-published
poetry may be submitted
Do offer the photographer’s name (headshot of your Poet Nominee) so
that we may credit them in press releases
Do make a copy of the application for your records
APPLICATION MATERIALS CHECKLIST
Poet Nomination Form (signed by Poet Nominee)
Nominator’s Form (signed by Nominator)
Cover Letter (from Nominator) Use no more than 2 pages to introduce
your poet nominee, offer reasons why they meet all criteria, and offer
examples of why they have advanced poetry in Auburn
Poet’s Bio/Resume/Curriculum Vitae. Use no more than 2 pages
(compiled by Poet)
Supplemental Materials. Poet’s Awards, Press Releases, Letters of
Recommendation, List of published work. Use no more than 2 pages
to address the criteria of exemplary professionalism (compiled by poet
and nominee)
Ten poems: Use no more than 15 pages
Photograph of the Poet Nominee. Please offer high quality headshot
(close-up) in either black and white or color. This is the photo that will
be used for publicity purposes.
For further information, contact Maija McKnight, Arts Coordinator, City of Auburn,
253-804-5043
ACT.0
AGENDA BILL APPROVAL FORM
Agenda Subject:
Golf Course Working Capital Review
Date:
September 22, 2011
Department:
Finance
Attachments:
Golf course
Budget Impact:
$0
Administrative Recommendation:
Background Summary:
Reviewed by Council Committees:
Municipal Services
Councilmember:Peloza Staff:Coleman
Meeting Date:September 26, 2011 Item Number:DI.0
AUBURN * MORE THAN YOU IMAGINEDDI.0
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Interoffice Memorandum
To: Shelley Coleman
From: Rhonda Ewing
CC:
Date: September 12, 2011
Re: Solid Waste Contract –Billed by City of Auburn - Effective October 1, 2011
The solid waste contract, billed by the City of Auburn, is effective October 1, 2011. The
following are the service change highlights:
x 35-gallon cart service will be offered at the 32-gallon customer can service rate. 35-gallon carts
are scheduled to be delivered the week of September 12th.
x 384 West Hill customers that are currently billed by Waste Management will now be billed by
City of Auburn. 200 additional customers will be incorporated due to mandatory service
requirements.
x Compostables (formerly Yard Waste) will be collected weekly, year-round.
x 35- and 64-gallon compostables service will be offered in addition to the standard 96-gallon
compostables service.
x Re-delivery fee will apply for customers who cancel and restart compostables service within
seven months.
x Compostables cart cleaning/deodorizing will be available for a fee.
x All recycling dumpsters will be painted blue by December 31, 2011.
x 35-gallon recycle cart option will be available in addition to the 64- and 96-gallon recycle carts.
x 64-gallon blue recycle carts will be delivered to all duplexes, triplexes, and fourplexes (one for
each unit).
x Recycle carts will be delivered to individual residences in mobile home parks (with property
manager’s permission).
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AGENDA BILL APPROVAL FORM
Agenda Subject:
Matrix
Date:
September 22, 2011
Department:
Police
Attachments:
Matrix
Budget Impact:
$0
Administrative Recommendation:
Background Summary:
Reviewed by Council Committees:
Councilmember:Staff:
Meeting Date:September 26, 2011 Item Number:DI.C
AUBURN * MORE THAN YOU IMAGINEDDI.C
MUNICIPAL SERVICES COMMITTEE PROJECT - GOAL MATRIX
NO.PROJECT DESCRIPTIONLEADCOSTREVIEW DATE EST. COMPL.
DATE STATUS
10PRed Light Photo EnforcementBob LeeOctober 24, 2011
Quarterly Reports: Jan (Prev Oct-Dec); April (Prev Jan-Mar);
July (Prev Apr-June); October (Prev July-Sept) 2nd meeting of
the month. Revised signage under construction.
20PAnimal Control and RescueBrenda HeinemanOn-Going
Council meeting 6/21 approved 2.5 year ILA for King
County Animal Services. The newly formed Animal
Control Task Force will update the Committee.
24PFireworks UpdateBob Lee On-Going MSC will have a work session to draft a proposal for
fireworks control. Date of meeting TBD.
26PGraffiti ProgramPlanning/PoliceOn-GoingHotline Phone No. 931-3048 Ext. 7
27PAnimal Control Licensing ProgramKevin Snyder
Quarterly Reports: Jan (Prev Oct-Dec); April (Prev Jan-Mar);
July (Prev Apr-June); October (Prev July-Sept) 2nd meeting of
the month
28 PSolid Waste Rate ReviewShelley ColemanJune 2012
Review rate structure, solid waste fund balance and
CPI application. Has the revised Rate Model done it's
job? The Committee as a goal will pursue a minimum
10% commercial subsidy reduction until the cross-
sector commercial subsidy is removed.
e:\mayor\Matrix 9-14-11.xls
29P Golf Course Working Capital Review and
Future Plans Shelley Coleman Review changed monthly at the second meeting
each month.
NO.ITEM OF INTEREST
3 IShopping Cart UpdateRandy BaileyJanuary 23, 2012 January (Prev July-Dec), July (Prev Jan-June)
9 IPolice Chaplain's ProgramBob LeeJanuary 9, 2012
Charteris - organization to which Chaplains for PD
and VRFA belong - mechanism for "petty cash" for
Chaplain associated expenses
Last Revision Date: 9/14/11
e:\mayor\Matrix 9-14-11.xls
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