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Home My WebLink About02-03-2003City of Auburn Law Enforcement Officers and Firsfighters Disability Board Monday, February 3, 2003 - 10:00 AM - Conference Room 2 MINUTES CALL TO ORDER Chair Kelly called the meeting to order at 10:00 AM in Conference Room 2 at Auburn City Hall, 25 West Main Street, Auburn, WA. Chair Jim Kelly and the following Board members were present: Chair Pro Tern Bud Larson, Member Stacey Brothers, Member Gene Cerino and Member Russ Vandver. Also present were Human Resources Director Brenda Heineman and Board Secretary Danielle Daskam. II. APPROVAL OF MINUTES Minutes of the January 6, 2002 LEOFF Board Meeting Member Brothers moved and Chair Pro Tern Larson seconded to approve the minutes with a correction to the second paragraph of Item IV.G.2 by adding the following sentence to the end of the paragraph: "Member Brothers voiced his belief and concern that the use of municipal resources to communicate a political message is inappropriate." MOTION CARRIED UNANIMOUSLY. 5-0. III. UNFINISHED BUSINESS A. PendinR Disability Leave/Retirement Applications Marion F. Dukes Effective Date of Disability: September 21, 2002 Last Day of Service: September 20, 2002 On October 7, 2002, the LEOFF Board approved disability leave for Marion Dukes effective September 21, 2002. In addition, the Board waived the requirement for monthly physician reports during Mr. Dukes' disability leave. On January 6, 2003, the Board referred Mr. Dukes to the Board physician, OMAC, for examination. The examination was LEOFF Board Minu~s Februa~ 3,2003 Page 1 City of Auburn Law Enforcement Officers and Firefighters Disability Board Monday, February 3, 2003.10:00 AM - Conference Room 2 conducted on January 29, 2003. The physician's report is expected in a couple weeks. Motion by Chair Pro Tem Larson, second by Member Brothers to continue Mr. Dukes' disability leave for an additional month. MOTION CARRIED UNANIMOUSLY. 5-0. B. Claims 1. Gordon Stephenson Claim for Payment in the amount of $4.20 for medical services received. (No Medicare or Regence explanation of benefits statements received.) On December 2, 2002 and January 6, 2003, Mr. Stephenson's claim was tabled pending receipt of the Medicare and Regence explanation of benefits statements. No new information was received. Motion by Chair Pro Tem Larson, second by Member Brothers to table Mr. Stephenson's claim for an additional month. MOTION CARRIED UNANIMOUSLY. 5-0. IV. NEW BUSINESS A. Disability Leave/Retirement Applications Stan Laatsch Effective Date of Disability: February 1, 2003 Last Day of Service: January 31, 2003 On January 23, 2003, LEOFF Board Chair Jim Kelly tentatively approved disability leave for Start Laatsch effective February 1, 2003, subject to full Board review and approval. Mr. Laatsch's application for disability leave/retirement includes physicians' statements from Dr. Mark Kim dated January 17, 2003 and Dr. Bruce Wandler dated January 21, 2003. Also included with the LEOFF Board Minutes Februa~ 3,2003 Page 2 City of Auburn Law Enforcement Officers and Firefighters Disability Board Monday, February 3, 2003 - 10:00 AM - Conference Room 2 application was a copy of the Supervisor's AccidentJlnjury Report for Police and Fire Personnel dated December 14, 2002 Motion by Member Cerino, second by Member Vandver to confirm Chair Kelly's action and place Mr. Laatsch on disability leave effective February 1, 2003 with last date of service on January 31, 2003. MOTION CARRIED UNANIMOUSLY. 5-0. B. Appeals No appeal was filed. C. Medical/Hearin,qNision Claims 1. Raymond Sherman Request for reimbursement of eye exam deductible, lenses and frames expenses dated September 17, 2002 received January 10, 2003: Eye Exam Deductible Progressive Lenses (less discount) Frames (plus tax & less discount) $ 5.00 $277.4O $ 98.19 LEOFF Board Policy 9.02(A)(2) provides for reimbursement for lenses and frames as follows: Progressive Lenses Frames $100.00 $ 90.00 Motion by Chair Pro Tem Larson, second by Member Cerino to approve payment in the amount of $190.00. Board members discussed the date of service, September 17, 2002, and the Board policy requiring submission of claims (other than prescription) within 90 days of the date processed by insurance. Board members noted that an Explanation of Benefits statement was not enclosed for the eye examination. LEOFF Board Minutes February 3, 2003 Page 3 City of Auburn Law Enforcement Officers and Firsfighters Disability Board Monday, February 3, 2003 - 10:00 AM - Conference Room 2 Chair Pro Tem Larson and Member Cerino withdrew their motion and second. Motion by Member Brothers, second by Member Cerino to table the claim pending receipt of the Explanation of Benefits Statement for the examination. MOTION CARRIED UNANIMOUSLY. 5-0. Vic Shivel¥ Request for reimbursement of lenses and frames dated January 16, 2003: Progressive Lenses Frames $139.00 $195.00 LEOFF Board Policy 9.02(A)(2) provides for reimbursement for lenses and frames as follows: Progressive Lenses Frames $100.00 9o.0o Motion by Member Cerino, second by Member Brothers to approve reimbursement in the amount of $190.00, which is the maximum benefit allowed under Board policy. MOTION CARRIED UNANIMOUSLY. 5-0. John Baker Request for pre-approval of hearing aids purchased from other than the Board designated hearing aid provider in the amount of $5,900.00 and batteries in the amount of $41.50. Motion by Member Brothers, second by Member Vandver to table the claim pending receipt of a cost analysis by the Board designated hearing aid provider, Costco Hearing Aid Center. MOTION CARRIED UNANIMOUSLY. 5-0. LEOFF Board Minutes Februa~ 3,2003 Page 4 City of Auburn Law Enforcement Officers and Firefighters Disability Board Monday, February 3, 2003 - '10:00 AM - Conference Room 2 Alan Kosko Mr. Kosko's claim was added as an agenda modification. Request for reimbursement of dental surgery costs in the total amount of $1,960.16 itemized as follows: Services received on December 5, 2002 - $1,842.00 Services received on September 11, 2002 117.00 Service charge on account 1.16 Board members reviewed copies of LEOFF Board minutes from the January 7 and April 1, 2002 LEOFF Board meeting and supporting claim materials from Mr. Kosko's previous dental claims. On January 7, 2002 the Board approved up to a maximum of $10,028 for the dental procedure. On April 1, 2002 the Board authorized payment for dental expenses in the amount of $7,876.40 leaving a balance of $2,151.60 of the original pre-approved amount. Motion by Member Brothers, second by Chair Pro Tem Larson to authorize reimbursement of $1,842.00 and $117.00 for a total of $1,959.00. MOTION CARRIED UNANIMOUSLY. 5-0. Chair Kelly requested that the Board Secretary advise Mr. Kosko in writing of the status of his claim and the balance of his pre- approved amount for the dental procedure; and further advise that the Board does not reimburse service charges on accounts. Correspondence Letter dated January 21, 2003 from Chair Jim Kelly to retiree John Wickstrom. Discussion Board members discussed the Board's process for purchasing hearing aids and the range of costs for hearing aids. Chair Kelly noted that the Board policy establishing the Costco Hearing Aid Center as the Board's designated hearing aid provider was established in 1997 and may be appropriate for review. LEOFF Board Minutes February 3, 2003 Page 5 City of Auburn Law Enforcement Officers and Firefighters Disability Board Monday, February 3, 2003 - 10:00 AM - Conference Room 2 Motion by Member Brothers, second by Member Vandver to conduct an analysis of costs for hearing aids utilizing four to five vendors and Human Resources Brenda Heineman as a volunteer examinee. MOTION CARRIED UNANIMOUSLY. 5-0. ADJOURNMENT There being no further business to come before the adjourned at 10:35 PM. APPROVED THE ~ DAY OF MARCH, 2003. Board, the meeting Jim ~(elly, Board Cha'~'~ Da'hielle Daskam, Board Secretary LEOFF Board Minutes February 3, 2003 Page 6