HomeMy WebLinkAbout10-17-2011 Public Works Committee October 17, 2011 - 3:30 PM Annex Room 2 AGENDA I. CALL TO ORDER A. Roll Call B. Announcements C. Agenda Modifications II. CONSENT AGENDA A. Approval of Minutes* (Dowdy) B. Right -of -Way Use Permit No. 09 -45* (Mund) Approve Right-of-Way Use Permit No. 09-45 Amendment No. 2 for The Boeing Company C. Agreement for Consulting Services* (Robertson) Approve an Agreement for Consulting Services with F isher Jurkovich Public Affairs, LLC D. Public Works Project No. CP1116* (Vondrak) Award Contract No. 11-20 to Northeast Electric LLC on their Low Bid of $463,600.00 for Project No. CP1116 Downtown Pedestr ian Lighting Replacement E. Public Works Project No. CP0701* (Vondrak) Approve Final Pay Estimate No. 6 to Contract No. 10 -04 in the amount of $7,783.87 and accept construction of Project No. CP 0701 8TH St NE and R St NE Signal F. Public Works Project No. C201A* (Sweeting) Approve Final Pay Estimate No. 2 to Contract No. 11 -17 in the Amount of $19,505.57 for a Total Contract Price of $215,378.0 6 with BRC Incorporated and accept construction of Project No. C201A, Residenti al Buildings Demolition III. RESOLUTIONS A. Resolution No. 4758* (Sweeting) A Resolution of the City of Auburn, Washington, Aut horizing the Mayor to Execute a Highways and Local Programs State Funding Agreeme nt Between the City of Auburn (The City) and the Washington State Departme nt of Transportation (The State) Relating to Project No. C201A, M Street SE U nderpass IV. DISCUSSION ITEMS A. Resolution No. 4760* (Heid) A Resolution of the City Council of the City of Aub urn, Washington, authorizing the
Mayor to take all necessary and appropriate steps t o formalize a Sister City relationship between the City of Auburn and Tamba, Japan B. Resolution No. 4761* (Heid) A Resolution of the City Council of the City of Aub urn, Washington, authorizing the Mayor to take all necessary and appropriate steps t o formalize a Sister City relationship between the City of Auburn and City of Pyeongchang, Republic of Korea C. Resolution No. 4759* (Bailey) A Resolution of the City Council of the City of Aub urn, Washington, Declaring Certain Items of Property as Surplus and Authorizin g their Disposal D. Auburn Hills Sewer Adjustment* (Coleman) E. Ordinance No. 6379* (Coleman) AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF AUB URN, WASHINGTON, AMENDING ORDINANCE NO. 6339, THE 2011-2 012 BIENNIAL BUDGET ORDINANCE AS AMENDED BY ORDINANCE NO. 6351, ORDINANCE NO. 6352, ORDINANCE NO. 6362, ORDINANCE 6370 AND OR DINANCE 6378 AUTHORIZING AMENDMENT TO THE CITY OF AUBURN 2011-20 12 BUDGET AS SET FORTH IN SCHEDULE "A" F. Utility Financial Condition* (Coleman) G. 2012 SOS Streets (Wickstrom) H. Auburn Way South / M Street SE Intersection Stu dy (Para) I. 2012-2017 Transportation Improvement Program (T IP) (Hankins) J. Capital Project Status Report* (Gaub) V. ADJOURNMENT Agendas and minutes are available to the public at the City Clerk's Office, on the City website (http://www.auburnwa.gov ), and via e-mail. Complete agenda packets are avai lable for review at the City Clerk's Office. *Denotes attachments included in the agenda packet.
AGENDA BILL APPROVAL FORM Agenda Subject: Approval of Minutes Date: October 12, 2011 Department: Public Works Attachments: October 3, 2011 Draft Minutes Budget Impact: $0 Administrative Recommendation:Public Works Committee to approve the minutes of th e October 3, 2011 Public Works Committee Meeting.Background Summary:Reviewed by Council Committees:Public Works Councilmember:Wagner Staff:Dowdy Meeting Date:October 17, 2011 Item Number:CA.A AUBURN * MORE THAN YOU IMAGINED CA.A
Public Works Committee October 3, 2011 - 3:30 PM Annex Room 2 MINUTES I. CALL TO ORDER Chairman Rich Wagner called the meeting to order at 3:30 p.m. in Conferen Room #2, located on the second floor of Auburn City Hall, One East Main S Auburn, Washington. A. Roll Call Chairman Wagner, Vice-Chair Bill Peloza, and Member Haugen we present. Also present during the meeting were: Coun cilmember Joh Partridge, Public Works Director Dennis Dowdy, City Engineer/Assi Director Dennis Selle, Assistant City Engineer Ingr id Gaub, Utilities Engineer Dan Repp, Traffic Engineer Pablo Para, Eng ineering Aide Amber Mund, Transportation Planner Joe Welsh, Proje ct Engineer Robert Lee, Project Engineer Jacob Sweeting, Financ e Director She Coleman, Planning Director Kevin Snyder, Assistant City Attorney Steven Gross, Principal Planner Jeff Dixon, Water U tility Engineer Cynthia Lamothe, Finance Accounting Manager Rhonda Ewing, and Public Works Department Secretary Jennifer Rigsby. Members of the public in attendance included: Tina Britton and her spouse, Ms. Griffin, Terrence Danysh, Partner, Dors ey & Whitney L representing the Robertson Properties Group (RPG), and Wayne Osborne. B. Announcements There were no announcements. C. Agenda Modifications There were two modifications to the Consent Agenda: C. Public Works Project No. CP1109 Award Small Works Contract No. 11-15 to Llyod Enterprises, Inc their Low Bid of $141,169.50 Plus Washington State Sales Tax o $13,411.10 for a Total Contract Price of $154,580.6 0 for Project CP1109, 2011 Storm Pipeline Repair and Replacement F. Public Works Utilities Maintenance Agreement Grant Permission to Enter into an Agreement with Ut ilities Servic Page 1 of 15 CA.A
Inc. Co. to Install a New Pump and Related Appurten ances and Perform Routine Maintenance and Inspection at Well 4 II. CONSENT AGENDA A. Approval of Minutes It was moved by Vice-Chair Peloza, seconded by Member Haugen,the Committee approve the minutes of the September 19, 2011 Pub Works Committee Meeting. Motion carried 3-0. B. Right-of-Way Use Permit No. 11-23 (Mund) Approve Right-of-Way Use Permit No. 11-23 for King County Metro Transit It was moved by Vice-Chair Peloza, seconded by Member Haugen,the Committee Approve Right-of-Way Use Permit No. 1 1-23 for Kin County Metro Transit. Engineering Aide Mund explained that King County Me tro Transit is applying for their 5-year Right-of-Way Use Permit, which is for all of bus stops that they have located in the City’s Righ t-of-Way. Chairman Wagner asked if the policy outlined in spe cial condition number 8 for the permit is a new policy. Engineerin g Aide Mund answered that condition number 8 is the same as it was in the applicant’s last permit. Assistant Director/City Engineer Sel le stated minimizing the number of individual bus stops in th e downtown zone the direction given to staff by the City Council. C hairman Wagner as that staff confirm with the Planning Department tha t the policy is the most current and desired policy. Member Haugen asked how many bus stops are covered under the permit. Engineering Aide Mund answered that there a re 189 King C Metro stops. Member Haugen confirmed with staff tha t the stops are monitored to ensure the Right-of-Way remains safe. Motion carried 3-0. C. Public Works Project No. CP1109 (Lee) Approve Award of Small Works Contract No. 11-15, to the Lowest Responsible Bidder for Project No. CP1109, 2011 Sto rm Pipeline Repair and Replacement - Phase 1 It was moved by Vice-Chair Peloza, seconded by Member Haugen,the Committee Approve award of Small Works Contract No. 11-15 t Lloyd Enterprises, Inc. for Project CP1109, 2011 St orm Pipeline Re and Replacement, for design only, as amended. Page 2 of 15 CA.A
Project Engineer Lee noted the agenda modification and the change the administrative recommendation. Project Engineer Lee stated that Lloyds Enterprises Inc is the low b and explained that a bidder did claim error as allo wed, which the sta confirmed. Chairman Wagner asked why the contract amount is su bstantially lo than the project’s budget. Lee answered that the contract is for pha s of the project and the budget covers both phase 1 a nd 2. Assistant Director/City Engineer Selle answered que stions asked by Member Haugen regarding the project’s timeline and completion da Assistant Director/City Engineer Selle stated that the size of pipe be used is consistent with the Comprehensive Plan and calculations fo project have been made to ensure that the size of p ipe is adequate now and in the future. Chairman Wagner asked if the improvements being mad e to the ou are related to the NPDES permit requirements. Proje ct Engineer Le stated that the improvements are not related to the permit requirem and they are a maintenance driven improvement. Chai rman Wagne verified that the improvement is for handling flow and not for water quality treatment. Utilities Engineer Repp stated that water is usuall y treated prior to discharge at an outfall because a water treatment f acility to treat at outfall would need to be very large, in response to a question asked Chairman Wagner. Project Engineer Lee stated that the project’s scop e for the 37 th Str site includes installation of a gate, which will be place approximately ft upstream of the outfall and will not be close to Mill Creek, in respo to a question asked by Vice-Chair Peloza. Chairman Wagner requested additional information on outfalls in the be presented to the Committee following comments ma de by Memb Haugen. Motion carried 3-0. D. Public Works Project No. CP0915 (Lee) Grant Permission to Enter into Consultant Agreement No. AG-C-409 with Golder Associates for Design, Survey and Environmen tal Services for Project No. CP0915, Well 1 Improvements - Phase II It was moved by Chair Peloza, seconded by Chairman Wagner, tha Page 3 of 15 CA.A
Committee grant permission to enter into Consultant Agreement No C-409 with Golder for Project No. CP0915, Well 1 Im provements. Project Engineer Lee stated that the agreement is f or the consultan contract for design of the improvements for Well 1. The scope of the project includes the design of the new transmission line from Well 1 the Howard Road Corrosion Control Treatment Facilit y and new sto lines on M Street SE. Lee reported that the replace ment of the utiliti M Street SE will be coordinated with the M Street S E Underpass pro schedule and the closure of M Street SE. Assistant Director/City Engineer Selle and Project Engineer Lee answered questions asked by Chairman Wagner regardi ng the not -exceed amount for the agreement. Chairman Wagner st ated that m justification for the discrepancy between the not-t o-exceed amount $808,400.00, stated on the agenda bill, and the con sultant cost of $489,000.00 listed on the budget status sheet may b e needed prior awarding the contract. Engineer Lee explained that the contract incl optional services for Construction Support by the c onsultant that is l in the budget status sheet under construction engin eering – consult Assistant Director/City Engineer Selle suggested th at the contract b awarded for $489.000.00. Chairman Wagner and Vice-Chair Peloza supported that suggestion. Vice-Chair Peloza asked about the project timeline. Proj ect Enginee Lee stated that the goal for the utility line repla cements is to go out construction early summer 2012 so that it coincides with the closure Street SE. Lee stated that the design of the well f acility will take long and be constructed in 2013. Assistant Director/City Engineer Selle explained ho w the constructio contract will be advertised for bid and award, in r esponse to a quest asked by Vice-Chair Peloza. Assistant Director/City Engineer Selle spoke about the corrosion co facility program and its purpose, in response to qu estions asked by Member Haugen. Assistant Director/City Engineer Sel le stated that goal is to have as many of the City’s water sources as possible runn through the facilities to lower the water pH system -wide to an appropriate level. Member Haugen stated that she would be voting again st entering in the consultant agreement for the project because of her concern regarding the loss of minerals in the City’s water supply, which she believes to be caused by running the water through corrosion contro facilities. Page 4 of 15 CA.A
Motion carried 2-1. Member Haugen voted against. E. Public Works Project No. CP0920 (Lee) Approve Final Pay Estimate No. 7 to Contract No. 10 -26 in the Amount of $20,381.99 and Accept Construction of Project No. C P0920 2009 AC Watermain Replacement It was moved by Vice-Chair Peloza, seconded by Member Haugen,the Committee Approve Final Pay Estimate No. 7 to C ontract No. 10 and accept construction of Project No. CP0920, 2009 AC Watermai Replacement. Chairman Wagner asked if any of the work done was r elated to the Verdana development. Project Engineer Lee stated th at the project scope was not related to the development and the pr oject replaced pipes. Project Engineer Lee answered questions asked by Ch airman Wag regarding who installed the pipes. Assistant Direct or/City Engineer S pointed out that the AC water pipes were commonly u sed and all of need to be replaced regardless of who installed the m initially. Project Engineer Lee provided additional informatio n regarding Cha Order No. 3 for the additional pavement overlay wor k following a questions asked by Vice-Chair Peloza. Project Engineer Lee stated that the contractor had a lot of issues w location of the water line which contributed to the liquidated damage amount, in response to a question asked by Vice-Cha ir Peloza. Motion carried 3-0. F. Public Works Utilities Maintenance Agreement (Lamot he) It was moved by Vice-Chair Peloza, seconded by Member Haugen,the Committee Approve the Agreement with Utilities Services Inc. C Install a New Pump and Related Appurtenances and Pe rform Routi Maintenance and Inspection at Well 4. Water Utility Engineer Lamothe explained that the f unds for the agreement are already budgeted. Motion carried 3-0. III. RESOLUTIONS A. Resolution No. 4753 (Sweeting) A Resolution of the City Council of the City of Aub urn, Washington, Page 5 of 15 CA.A
Authorizing the Mayor to Execute a Construction Loa n Agreement Between the City of Auburn and the Washington State Public Works Board Relating to the M Street SE Underpass Project (C201A) It was moved by Vice-Chair Peloza, seconded by Member Haugen,the Committee recommend that the City Council adopt Resolution N 4753. Chairman Wagner asked if the City qualifies for the “5-year deferral start-up systems” as outlined in the loan agreement. Project Engine Sweeting stated that the City does not qualify beca use the deferral new utility systems that do not have an existing cu stomer/revenue stream. Sweeting explained that the payments on the City’s loan wi deferred until completion of the project and during construction any amount that is drawn on will require interest only payments. Assistant City Attorney Gross answered questions as ked by Chairm Wagner regarding Termination for Convenience clause s. Vice-Chair Peloza asked if the Project Engineer Sweeting anticipate any problems with the required project signage. Pro ject Engineer Sweeting answered that all of the City projects hav e signs posted th describe the project and gives the start and comple tion dates. All th Public Works Board is requiring is that the signs c ontain additional information regarding their project funding. Chairm an Wagner reque that all funding partners be included on the projec t signs. Vice-Chai Peloza agreed. Project Engineer Sweeting answered questions asked by Vice-Chai Peloza regarding the effectiveness of the current p roject information signs. Project Engineer Sweeting briefed Member Haugen on the M Stree Underpass Project funding sources. Sweeting explain ed that Freigh Mobility Strategic Investment Board awarded the Cit y a $6,000,000.grant for construction only and when the project do es go to construc those funds will be used first. Sweeting stated tha t the Public Works Trust Fund Loan will be drawn on for construction t oward the later p the project. Chairman Wagner asked when the Transportation Impro vement Bo Grant will be awarded. Project Engineer Sweeting st ated the applica was submitted in August and staff expects to hear a bout the award November. Following the award, staff will come to t he Committee fo permission to advertise the project with the financ ial statement show how the construction will be funded, with or withou t the potential gra funds. Page 6 of 15 CA.A
Chairman Wagner noted three scrivener’s errors in the agenda bill a resolution. Motion carried 3-0. B. Resolution No. 4754 (Dowdy) A Resolution of the City Council of the City of Aub urn, Washington, Authorizing the Mayor to Confirm the Amounts Owed a nd Reimburse Pierce County, Puget Sound Energy and Cascade Water Allian ce for the Easement Fees that the City Agreed to Pay After the Annexation of the Area that Encompasses the Lake Tapps Parkway Draina ge Facilities that Empty into the Puget Sound Tailrace It was moved by Vice-Chair Peloza, seconded by Chairman Wagne that the Committee recommend City Council adopt Res olution No. 4 Director Dowdy referred to the Summary of City Fee Obligation and stated that the memo summarizes the history of even ts leading to fe that are due to Pierce County, Puget Sound Energy, and Cascade W Alliance. Chairman Wagner verified that there will also be an ongoin annual fee. Director Dowdy confirmed that there wil l be an annual b approximately $7,000.00 per year. Chairman Wagner asked why the City is obligated to pay Cascade Water Alliance (CWA). Director Dowdy answered that CWA now ow the Tail Race. Director Dowdy explained that Pierce County continu make payments even following annexation by the City and that is w the City now needs to make payment to Pierce County , in response question asked by Chairman Wagner. Director Dowdy responded to questions asked by Vice -Chair Peloza regarding the recorded documents listed in the summ ary memo. Member Haugen verified that the Right-of-Way parcels are all locate Pierce County. Director Dowdy confirmed that they a re. Member Haugen spoke about the concerns that she had when the C initially annexed into Pierce County. Motion carried 2-1. Member Haugen voted no. IV. DISCUSSION ITEMS A. Griffin Leak Adjustment Appeal (Coleman) Chairman Wagner stated that the appeal does not mee t the City’s current policy. Page 7 of 15 CA.A
Vice-Chair Peloza asked for the current balance of the total utility bill. Finance Director Coleman answered that as of August 31, 2011 balance was $704.21. Vice-Chair Peloza stated that he does not agree wit h the City’s curr policy and because the leak occurred in an extensio n from the mete customer should qualify for an adjustment. Chairman Wagner pointe out that under the circumstances described by Vice-Chair Peloza, a customer with a leak in their sprinkler system woul d also qualify for adjustment as well as the trailer parks. Vice-Chair Peloza stated that he believes that the Commi ttee shoul make an exception to the policy in this case. Chair man Wagner and Vice-Chair Peloza discussed whether or not a precedent w ould be s allowing exceptions to the administrative policy. Member Haugen verified that the Committee could rec ommend a change in the current policy. Chairman Wagner respo nded that a recommendation could be made, however he would be a gainst a ch to the policy. Finance Director Coleman answered questions asked b y Member Haugen regarding how City staff notifies customers of potential leak The Committee discussed the pros and cons of making exceptions policy. Finance Director Coleman stated that if the Committ ee made an exception to the policy the $500.00 adjustment woul d be applied. Coleman pointed out that the $704.21 balan ce also include fees for sanitary sewer, storm, and solid waste and the water portio $593.00. Vice-Chair Peloza made the recommendation of applying a $350.00 credit adjustment to the balance. Chairman Wagner s tated that he c not support the recommendation because it would set a precedent f making similar exceptions for a variety of water cu stomers. Vice-Ch Peloza reiterated his reasons for making an excepti on to the policy. Chairman Wagner stated that he feels the nu mber of custom making adjustment appeals would greatly increase if the Committee starts making exceptions to the policy. Member Haugen stated that she would be willing to r ecommend to Council making an exception to the policy in this c ase and allowing $350.00 credit adjustment to be made to the custome r’s account, as suggested by Vice-Chair Peloza. Page 8 of 15 CA.A
Chairman Wagner asked if the adjustment appeal woul d go to the C Council for approval. Finance Director Coleman veri fied that the Cit Council would be asked to grant final approval for the adjustment. Tina Britton introduced herself to the Committee as the daughter of property owner. Ms. Britton explained that when her mother became aware of the water leak on the property she did hav e a family memb locate and repair the leak. Ms. Britton questioned whether or not he mother had been notified about the potential leak. Ms. Britton quest the City’s procedure for notifying the property owner that t he adjustm appeal is being discussed at the Committee Meeting. Ms. Britton stated that the water line, in which th e leak occurred, run from the meter to an apartment that is on her mothe r’s property, wh contains a washroom, bathroom and bedroom and not t o a sprinkle system or water faucet. Ms. Britton discussed the timeline for the reading of the water meter the repair of the water leak and her mother’s subsequent conversat with the meter reader and the utilities’ customer service representat Finance Director Coleman reviewed the timeline for the meter readi and the customer’s billing cycle. Coleman stated that the water met was read on August 1 st and it showed an increase in consumption a the Accounting Specialist entered a service request for the Water Technician to go to the property. On August 4 th , the Water Technici reported that the water meter was not moving and th e water leak ha been repaired. The technician also noted that he sp oke with the pro owner on August 4 th . Chairman Wagner and Finance Director Colem discussed the procedure that should have been follo wed for reading meter and notifying the property owner of a potenti al water leak. Finance Director Coleman stated that there is no al ert system that w notify the City of a potential water leak other tha n the readings taken the meter readers, in response to a question asked by Ms. Britton. The Committee continued discussion of the timeline for the meter reading, the water leak repair and customer notific ation procedures the current City policy for eligible leak adjustmen ts. It was moved by Vice-Chair Peloza that based on the $704 balance the Committee recommend an adjustment of $350.00. C hairman Wagner asked if Vice-Chair Peloza would like to include justification making an exception to the policy and noted that Vi ce-Chair Peloza would have to justify the recommendation to the Cou ncil. Vice-Chai Peloza stated that he did not agree with the curren t policy, the leak occurred in the line from the meter to a building o n the property and Page 9 of 15 CA.A
in a line to a sprinkler system. Vice-Chair Peloza stated that he felt is fair to grant the $350.00 adjustment. Vice-Cha ir Peloza also commented on the positive payment history of the cu stomer and tha customer did take action to repair the leak as soon as they realized was one. Member Haugen asked if she could make an amendment to the motion. Chairman Wagner stated that the motion need ed to be mov forward and then an amendment could be made. Member Haugen seconded the motion. Chairman Wagner stated that he could support the mo tion if it noted the exception to policy is being made in this case because the wate is serving a building on the property that is habit able thus eliminatin potential for adjustment appeals being made in case s where the lea occur in sprinkler systems, trailer parks etc. Vice-Chair Peloza agreed to Chairman Wagner suggest ion. Finance Director Coleman answered questions asked b y Member Haugen regarding the billing for sanitary sewer. Assistant City Attorney Gross suggested that an ame ndment to the motion be made and include limiting the exception t o a single dwelli unit on the same line as the primary dwelling struc ture. The Commit agreed. Vice-Chair Peloza moved, and Member Haugen seconded , to recommend to the City Council that a leak adjustmen t credit in the amount of $350.00 be granted to the customer and th at this excepti the policy is limited to a single dwelling until th at is on the same line the primary dwelling structure, and amended. Motion carried 3-0. B. Auburn Gateway Project - Draft Development Agreemen t (Dixon) Principal Planner Dixon asked Assistant City Attorn ey Gross to mak some introductory comments prior to addressing the Committee’s questions. Assistant City Attorney Gross reminded the Committe e that the requ for approval of the Development Agreement (DA) is a quasi-judicial action under former Auburn City Code ACC 14.21, whi ch has been repealed and instructed the Committee that if they have specific questions outside of an open public meeting, in ord er to preserve th record, they need to supply their questions in writ ing and staff will su their answers in writing and that will all become p art of the record, a with other quasi-judicial actions. Page 10 of 15 CA.A
Planning Director Snyder added that any questions p osed at the Pu Works Committee meeting staff will answer and the a nswers will be provided to all of the Councilmembers to ensure the entire Council receives the same information. Chairman Wagner asked when the DA will go to the Ci ty Council for approval. Principal Planner Dixon answered that sta ff is asking at th October 3 rd Council Meeting, that the Council set the Public H earing October 17, 2011 and action would be anticipated at a subsequent meeting. Assistant City Attorney Gross stated that the Commi ttee with be discussing the DA as well and the Planned Action Or dinance (PAO)the PAO is a regular legislative Council function a nd not quasi-judic Principal Planner Dixon and Assistant City Attorney Gross reviewed Development Agreement Criteria with the Committee. Gross remind the Committee that under ACC 14.21, Council does no t need to find the developer meets all of the criteria in order to approve the DA, th Council needs to evaluate if any of the criteria ar e met. Principal Planner Dixon informed the Committee that there is also, a part of the package for the DA, a set of architectu ral and site design standards that the applicant has developed in conju nction with the City. Pursuant to the design standards, the applica nt is agreeing to bound to provide level of building design and site configuration for th project that is above the City standards. Chairman Wagner asked if staff has emphasized the i mportance of provision of open space in the project design. Prin cipal Planner Dixo responded there are sections of the design standard s that are orien to establishing criteria for provision of open spac e. Dixon cited page 181-182 of the Public Works Committee Agenda Packet; wh ich are pages of the design standards. Chairman Wagner asked if there was a traffic circul ation plan requir for the development. Dixon stated that the traffic circulation plan is o of the mitigation measures identified in the EIS an d applied to the p as part of the PAO. Principal Planner Dixon referen ced pages 217-2 of 233, in the agenda packet for where this require ment is found. Di explained that there is a Master Access and Onsite Circulation Plan Dixon said that because the developer did not have a specific site p for the proposal, the EIS and mitigation measures i dentify a subseq process for the developer to submit a traffic circu lation plan for their project. Page 11 of 15 CA.A
Director Dowdy pointed out that on page 22 of 41 of the Auburn Gateway Architectural and Site Design Standards, th e internal stree circulation design standards are included. Principal Planner answered questions asked by Chair man Wagner regarding review of the development standards for C 4, Mixed Use Commercial Zoning and their relationship to vesting periods defined the DA. It was answered that the development agreem ent provides the C4 standards to be vested for the 15-year period. Health and life safety items from other codes would not be vested. Federal and sta mandates would also not be vested. Principal Planner Dixon responded to questions aske d by Vice-Cha Peloza regarding the height limits, which are found in the zoning co was answered that the C4 standards provide a 45-foot height limit th can be exceeded on a one to one basis for additiona l setback beyon the required setbacks of the zoning district Dixon answered questions asked by Chairman Wagner regard ing th permitting of each individual building. It was answ ered that the PAO forth a process at subsequent permitting for submit tal of an environmental checklist application along with the specific applicatio and review by staff for conformance with the PAO cr iteria. Principal Planner Dixon explained that the develope r did not want to subject to different Right-of-Way dedication widths, so the DA will lo the amount of dedication necessary for the Right-of -Way but the technical standards related to the construction the mselves may cha in response to a question asked by Chairman Wagner about the “footprint design.” Principal Planner Dixon and Planning Director Snyde r responded to questions asked by Chairman Wagner regarding the po tential cost o flood storage compensation proposed to be made avai lable to the developer after securing rights from the Port of Se attle. Chairman Wagner asked for more specific language that clarif ies the “consideration” or cost to the City and/or the developer for provis ion flood storage capacity. Planning Director Snyder and Assistant City Attorne y Gross answer question asked by Chairman Wagner regarding the rol e of the Hear Examiner related to amendments of the development a greement. It answered that the DA provides for major amendments to be decide the Hearing Examiner similar to other quasi-judicial decisions deleg to the Hearing Examiner. The Committee and staff reviewed the Project Site P lan – Attachme Page 12 of 15 CA.A
and discussed possible needed traffic improvements and related co and responsibility of cost. The concern was for the number of intersections that would need a traffic signalizati on in the future. Sta offered to draft language to address. The DA recogn izes that there funding “gap”. Asst PW Director Selle noted that the mitigation me a identify road and intersection improvements associa ted with each p of the project. Planning Director Snyder and Principal Planner Dixo n addressed questions asked by Chairman Wagner regarding the Ci ty’s commitm level to reprioritizing the work on I Street NE in the city’s Capital Facilities Plan and Transportation Improvement prog ram. Chairman Wagner asked for different language to be used in t he DA regarding far I Street NE will be moved up on the priority li st. “Pursue” was changed to “consider”. Chairman Wagner stated that he is in favor of the p roject. Principal Planner Dixon spoke about the excerpts of the relevant Comprehensive plan policies and the narrative of th e historical cont the Northeast Auburn Special Areas Plan, which is p art of the Comprehensive Plan in response to a question asked by Vice-Chair Peloza, page 142. C. Auburn Gateway Project - Draft Planned Action Ordin ance (Dixon) An Ordinance of the City Council of the City of Aub urn, Washington, Relating to Special Area Plans, Amending Section 16 .06.020 of the Auburn City Code and Adding a New Chapter, 18.80 "Northeas t Auburn Special Area Plan and Auburn Gateway Planned Action" Theret o Principal Planner Dixon stated that the ordinance i s an instrument u SEPA that allows a developer to have an expedited e nvironmental review process as part of their permitting through the City. The ordinance would add a new chapter in the zoning cod e that deals w planned actions and defines what constitutes a plan ned action. The ordinance also brings forward the mitigation measur es from the EIS documents and applies them to the project. The Committee and staff discussed some of the langu age used in th ordinance. Within the PAO, Page 196, Item F, Public involvement, t public involvement steps were discussed. Staff desc ribed the public meeting process that occurred. The notice of the up coming hearing related to the DA was also discussed. The Committee and staff discussed past and future public review of the proj ect. Vice Chair Peloza pointed out that page 219 lists t raffic improvemen The Committee reviewed the phases for street improv ements, outlin the PAO. The mitigation measures do not assign fina ncial Page 13 of 15 CA.A
responsibility. Assistant City Attorney Gross verified the changes in language requested by Chairman Wagner in the DA. He sought c larification if existing language satisfied his previous concern. Principal Planner Dixon pointed out that on page 99 of 233 in the agenda packet reads, “While a number of transportat ion utility improvements in and around the proposed project are needed to be made concurrent with the initial construction of the project, the parties agree that the infrastructure construction may be done in multiple increments.” Chairman Wagner stated that t he statement satisfied his concerns regarding the responsibility and cost of the transportation improvements and no changes to the l anguage were needed in the DA. There were no other questions. D. Capital Project Status Report (Gaub) Item 1 – CP0701 – 8 th & R Street Traffic Signal: Vice-Chair Peloza commented that the Metro bus stop west of Pike Stre et is still causi traffic congestion. Item 15 – CP0916 – West Valley Highway SR18 to W Main: Chairm Wagner asked for a project update. Assistant City E ngineer Gaub reported that the contractor is working on the road work, the undergr utilities are complete, and the stone columns for s tability of the fill sections are complete. The contractor is also worki ng on the slope stabilization and relocation of the ditch adjacent to the wetland area. Assistant City Engineer Gaub stated that the primary concern now is weather. Chairman Wagner asked if there is a possibility of a delay. Assistant City Engineer Gaub stated that the contractor is stil trying to have the road open before the end of Octo ber but it is dependant on weather. Item 17 – C207A – A Street NW Corridor Phase 1: Chairman Wagn asked for a project update. Assistant City Engineer Gaub stated tha roadway fill north of the existing Mohawk road is i n place along with preload. The preload needs to go through a minimum of a 45 day pe to consolidate the existing soils. The contractor i s working on compl the preloading of 10 th Street. Over the last few weeks the contracto been working on the utilities between the 3 rd and 5 th Street intersec next to the Post Office. Assistant City Engineer Ga ub stated that the have been issues with the other utilities in the ar ea. The contractor also begun work on the mitigation site at the end o f Clay Street. Chairman Wagner asked what type of work is being do ne at the Page 14 of 15 CA.A
mitigation site. Gaub stated that there is 22 acres worth of wetland mitigation work, which includes mowing, creating ha bitat features an channels, which will be connected to a WSDOT ditch in the area. Item 33 – CP1024 – AWS and M Street SE Intersection Improvements: Chairman Wagner asked when the c-curb at the M S SE and 17 th Street SE intersection will be installed. Traffic Engineer Para answered that the notices regarding the inters ection have bee mailed and he is scheduling the message boards to g o up. King Co should be completing the work within the next two w eeks. Traffic Engineer Para answered questions asked by C hairman Wag regarding the White River Amphitheater traffic. Item 38 – CP1101 – 2011 Local Street Pavement Preservation Pha 1: Chairman Wagner asked about small sections of road way that ar near the project areas, but not included. Assistant Director/City Eng Selle answered that there is an area near a project location that was included because that portion of the roadway needs to be rebuilt. Assistant Director/City Engineer Selle answered que stions asked by Chairman Wagner regarding the possibility of deep p atching the roadway. V. ADJOURNMENT There being no further business to come before the Public Works Committee, the meeting was adjourned at 545 p.m. Approved this ______ day of ______, 2011. Rich Wagner_____________________ Jennifer Rigsby __________________ Chairman Public Works Department Secretary Page 15 of 15 CA.A
AGENDA BILL APPROVAL FORM Agenda Subject: Right-of-Way Use Permit No. 09-45 Date: October 11, 2011 Department: Public Works Attachments: Special Conditions Area Map Proposed Offsite Wells Map Budget Impact: $0 Administrative Recommendation:Public Works Committee approve Right-of-Way Use Per mit No. 09-45 Amendment No. 2 for The Boeing Company. Background Summary:The Boeing Company has applied for a second amendme nt to their existing five year Right-of-Way Use Permit to place 11 additional monitoring wells in t he right-of-way at various locations in the city. B oeing is conducting an investigation of off-site groundwater quality impacts. The proposed monitoring wells are to be located in the right of way on Lund Road, Wester n Avenue, Clay Street, H Street NW and West Main Street, just east of the SR-167 overpass. Please se e the attached maps. Amendment No. 2 allows the 11 new wells to be added to the original permit with the wells previously placed under Amendment No. 1 (5 wells) and the orig inal permit (1 well). The original permit and Amendment No. 1 expire on January 26, 2015. Reviewed by Council Committees:Public Works Councilmember:Wagner Staff:Mund Meeting Date:October 17, 2011 Item Number:CA.B AUBURN * MORE THAN YOU IMAGINED CA.B
Right-of-Way Use Permit # 09-45 Amendment #2 Specia l Conditions The special conditions of this ROW Use Permit are: 1) Applicant’s failure to comply with any special provisi ons/conditions of this permit will be terms for immediate termination. 2) Applicant shall maintain current insurance throughout the life of the permit and provide the City with proof that they are insured. Proof of insurance shall be sent to City of Auburn, Amber Mund, Engineering Aide, 25 We st Main Street, Auburn, WA 98001. 3) Applicant is to provide a signed and notarized Hold Harmless agreement. 4) Applicant shall notify the City 24-hours in advance of performing monitoring operations by calling the Construction Manager at 253-804-5082. 5) Applicant shall perform monitoring on Monday, Tuesd ay, Wednesday, Thursday or Friday only, between the hours of 9 am and 3 pm. 6) Applicant shall provide the City of Auburn’s Water Quality Program Coordinator, Chris Thorn (25 West Main Street, Auburn, WA 98001, 253-804-5065) with copies (1 paper, 1 CD) of all monitoring data concurrent wit h applicant’s submittal to the Washington State Department of Ecology. 7) Applicant shall upon expiration of this permit eit her: a) Apply for a new permit following the then curren t permit process if wells are to be used for continued monitoring or b) Provide documentation that the monitoring wells h ave been properly abandoned if no longer needed. 8) The City reserves the right to adjust the terms and conditions or revoke this Right-of- Way Use Permit pending the following considerations: a) Public complaints involving perceived issues impacting pu blic use of the ROW affected by the permit. b) Public comment or other community interest concerns. c) Any emerging issue or change in use of the ROW that may impact the public interest, as follows: • The remaining capacity of the rights-of-way to accommo date other uses if the applicant’s proposed use is granted. • The effect, if any, on public health, safety, and wel fare if the authorization is granted. • Such other factors as may demonstrate that the grant t o use the rights-of-way will serve the community interest. CA.B
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¬«167 ¬«18 ¬«167 ¬«18 !!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!AGW165 AGW153 AGW152 AGW136 AGW135 AGW134 AGW133 AGW131 AGW130 AGW129 AGW128 AGW127 AGW125 AGW118 AGW117 AGW116 AGW115 AGW104 AGW103 AGW085 AGW083 AGW082 AGW081 AGW080 AGW079 AGW077 AGW076 AGW069 AGW068 AGW065 AGW064 AGW050 AGW044 AGW040 AGW037 AGW033 AGW032 AGW030 AGW029 AGW025 AGW023 AGW022 AGW021 AGW016 AGW012 AGW112R AGW110R AGW059R AGW031R AGW006R AGW001R AGW190(I)AGW189(I)AGW188(I)AGW187(I)AGW186(I)AGW185(D)AGW184(I)AGW183(D)AGW181(I)AGW180(D)AGW178(D)AGW176(I)AGW175(I)AGW174(I)AGW173(I)AGW172(I)AGW171(D)AGW169(D)AGW167(D)AGW161(I)AGW160(I)AGW159(D)AGW157(I)AGW154(I)AGW149(I)AGW148(I)AGW147(I)AGW146(D)AGW144(I)AGW140(I)AGW139(I)AGW034(D)AGW132 AGW086 AGW084 AGW078 AGW067 AGW066 AGW049 AGW048 AGW047 AGW046 AGW043 AGW042 AGW041 AGW039 AGW038 AGW028 AGW027 AGW026 AGW024 AGW020 AGW018 AGW017 AGW015 AGW014 AGW013 AGW011 AGW010 AGW009 AGW106R AGW058R AGW053R AGW002R AGW182(I)AGW179(I)AGW177(I)AGW170(I)AGW168(I)AGW166(I)AGW164(I)AGW163(I)AGW162(I)AGW158(I)AGW156(I)AGW155(I)AGW151(I)AGW150(I)AGW145(I)AGW143(D)AGW142(D)AGW141(I)AGW138(D)AGW137(I)AGW126(I)AGW105(I)AGW073(D)AGW072(I)AGW035(D)AGW098R(D)AGW095R(I)AGW060R(I)AGW057R(I)AGW055R(I)YMCA City of Auburn Unincorporated King County 17-13 GSA Property Junior Achievement Area 1 AMB Property Boeing Auburn Property SR 167 C St SW BN Inc Rd Interurban Trail West Valley Hwy W Main St Main St Algona Blvd N Perimeter Rd Celery Ave Aleshire Ave SR 167 Ramp Chicago Ave 1st Ave S E Main St 15th St SW Auburn Way S 3rd Ave N 1st Ave N 29th St SE 21 17th St SE 6th Ave N 12th St SE 8th Ave N 1st St NE Supermall Dr 2nd St NE 11th Ave N A St SW Lund Rd Algona Blvd S 5th Ave N vd S Blvd S 3rd St NE Broadway 2nd St SE 2nd St NW B St SE 4 9th Ave N Milwaukee Ave N Clay St A St NW 2nd Ave S C St NW 24th St SE D St NW 23rd St SE 10th St SE 32nd St SE H St NW 2nd Ave N S Division St D St SW 13th St SE Auburn Ave F St SW 6th St SE 7th St SE E St SW 7th Ave N 1st St SW G St SW C St SE 10th Ave N 15th St SE 28 O St SW Mountain View Dr Boundary Blvd 22 Stanley Ave N Division St C Street SW Ramp Junction Blvd 16th St SE Warde St Auburn Way N 8th St SW F St NW G St NW Western Ave 14th St SE Cross St SE Industry Dr SW Industry Dr N 1st St NW 37th Pl SE 9th St SE 11th St SE A St NE Mount View Dr B St SW B St NE 1st St SE Seattle Blvd N D Pl SE Perimeter Rd 4th Ave N B St SE Private Rd 8th St SE 3rd St SW BN Inc Rd D St SE 14th St SE Private Rd 24th St SE C St SE 23rd SR 18 Ramp D St SE 3rd St SW 10th Ave N 2nd Ave S C St SE D St SE 11t 2nd Ave N D St SE Broadway SR 167 D Pl S D St SE D St SE SR 18 Ramp Supermall Access Rd C St SE S B St SE e Rd C St SE 3rd Ave N A St NE 26th St S 3rd St NE B St SE B St NE 2nd St NW C Ct SE B St NW Hopping St 2nd St SW 1st St SW 1st St SW 3rd St NW D St NE City of Algona AMB 17-08 17-68 17-62 17-45 17-16 17-70 17-07 17-10 17-04 17-06 17-66 OO DD GG EE FF HH II JJ KK PP T Y X W V U K J I H G D C B A 01,0002,000 Scale in Feet Base map source: Geometrix 2003; Aerial Photo Sourc e: I3_Imagery_Prime_World_2D; Parcel Data Source: K ing County GIS 2010 Boeing Auburn Auburn, Washington Proposed Well Locations Figure 2 Y:\Projects\025164\MapDocs\080.083\Site Wide Wells\Summer 2011 Proposed Wells r0.mxd 8/19/2011 NAD 198 3 HARN StatePlane Washington North FIPS 4601 Feet Legend Proposed Wells - Current Phase of Work !Proposed Deep Well Location !Proposed Intermediate Well Location !Proposed Multilevel CMT Monitoring Wells Proposed Wells from Spring 2011 Work Plan - Waiting for Site Access !Proposed Wells Existing Features !Existing Wells Boeing Property King County Property Boundary City Limits Intermediate Groundwater Zone TCE Plume (5 ug/L Concentration Contour June 2011)Note 1. Black and white reproduction of this color original may reduce its effectiveness and lead to incorrect interpretation.Wells in ROW CA.B
AGENDA BILL APPROVAL FORM Agenda Subject: Agreement for Consulting Services Date: October 4, 2011 Department: Administration Attachments: Agreement for Services Scope fo Work Budget Impact: Not to exceed $50,000 Administrative Recommendation:Public Works Committee recommend that the City Coun cil approve an Agreement for Consulting Services with Fisher Jurkovich Public Af fairs, LLC.Background Summary:Fisher Jurkovich Public Affairs will be providing a comprehensive communication and stakeholder management plan in support of the Auburn Area Chamb er of Commerce proposed 2012 transportation ballot measure. Reviewed by Council Committees:Finance, Public Works Councilmember:Wagner Staff:Robertson Meeting Date:October 17, 2011 Item Number:CA.C AUBURN * MORE THAN YOU IMAGINED CA.C
Page 1 of 7 CITY OF AUBURN AGREEMENT FOR CONSULTING SERVICES THIS AGREEMENT made and entered into on this 17th day of October, 2011, by and between the City of Auburn, a municipal corporation of the State of Washington, hereinafter referred to as “City” and, Fisher Jurkovich Public A ffairs, LLC hereinafter referred to as the “Consultant.” W I T N E S S E T H : WHEREAS, the City is in need of services of individuals, employee s or firms to provide communications and public education services; and, WHEREAS, the City desires to retain the Consultant to provide ce rtain services in connection with the City’s work on said project; and, WHEREAS, the Consultant is qualified and able to provide consulting s ervices in connection with the City’s needs for the above-described work/proje ct, and is willing and agreeable to provide such services upon the terms and conditions herein contained. NOW, THEREFORE, the parties hereto agree as follows: 1. Scope of Services. The Consultant agrees to perform in a good and professional manner the tasks described on Exhibit “A” attached hereto and incorporated herein by this r eference. (The tasks described on Exhibit “A” shall be individually referred to as a “task,” and collectively referred to as the “services.”) The Consultant shall perform the services as an independent contractor and shall not be deemed, by virtue of this Agree ment and the performance thereof, to have entered into any partnership, joint vent ure, employment or other relationship with the City. 2. Additional Services. From time to time hereafter, the parties hereto may agree to the performance by the Consultant of additional services with respect to related work or projects. Any such agreement(s) shall be set forth in writing and shall be execut ed by the respective parties prior to the Consultant’s performance of the services there under, except as may be provided to the contrary in Section 3 of this Agreement. Upon proper completion and execution of an addendum (agreement for additional services), such addendum shall be incorporated into this Agreement and shall have the same force and e ffect as if the terms of such addendum were a part of this Agreement as originally exe cuted. The performance of services pursuant to an addendum shall be subject to the terms and conditions of this Agreement except where the addendum provides to the contrary, in which case the terms and conditions of any such addendum shall control. In all other respects, any addendum shall supplement and be construed in accorda nce with the terms and conditions of this Agreement. CA.C
Page 2 of 7 3. Performance of Additional Services Prior to Execution of an Addendum. The parties hereby agree that situations may arise in which s ervices other than those described on Exhibit “A” are desired by the City and the time period for the completion of such services makes the execution of addendum impractical prior to the commencement of the Consultant’s performance of the requested servi ces. The Consultant hereby agrees that it shall perform such services u pon the oral request of an authorized representative of the City pending execution of an addendu m, at a rate of compensation to be agreed to in connection therewith. The invoice pro cedure for any such additional services shall be as described in Section 7 of this Agreement. 4. Consultant’s Representations. The Consultant hereby represents and warrants that he has all nec essary licenses and certifications to perform the services provided for herein, and is qualified to perform such services. 5. City’s Responsibilities. The City shall do the following in a timely manner so as not to de lay the services of the Consultant: a. Designate in writing a person to act as the City’s representat ive with respect to the services. The City’s designee shall have complete authority to transmit instructions, receive information, interpret and define the City’s policies and decisions with respect to the services. b. Furnish the Consultant with all information, criteria, objectives, schedules and standards for the project and the services provided for herein. c. Arrange for access to the property or facilities as re quired for the Consultant to perform the services provided for herein d. Examine and evaluate all studies, reports, memoranda, plans, ske tches, and other documents prepared by the Consultant and render decisions regarding suc h documents in a timely manner to prevent delay of the services. 6. Acceptable Standards. The Consultant shall be responsible to provide, in connection with the services contemplated in this Agreement, work product and services of a qual ity and professional standard acceptable to the City. 7. Compensation. As compensation for the Consultant’s performance of the services provided for herein, the City shall pay the Consultant an amount not to exceed Six Thousand, Five Hundred Dollars ($6,500) per month plus mileage at $.51 per mile, copy cha rges and any graphics and material production charges that are required but not provided or p roduced by the City. The Consultant shall submit to the City an invoice or sta tement of time spent on tasks included in the scope of work provided herein, and the City shal l process the invoice or statement in the next billing/claim cycle following receipt of the invoice or statement, and shall remit payment to the Consultant thereafter in the normal course, subject to any conditions or provisions in this Agreement or addendum. CA.C
Page 3 of 7 8. Time for Performance and Term of Agreement. The Term of this Agreement shall commence on the date hereof and shall terminate upon completion of the performance of the scope of work provided herein , but not later than April 30, 2012 unless otherwise agreed to in writing by the parties. 9. Ownership and Use of Documents. All documents, reports, memoranda, diagrams, sketches, plans, surveys, d esign calculations, working drawings and any other materials created or otherwise prepared by the Consultant as part of his performance of this Agreement (the “Work Products”) shall be owned by and become the property of the City, and may be us ed by the City for any purpose beneficial to the City. 10. Records Inspection and Audit. All compensation payments shall be subject to the adjustments for any amounts found upon audit or otherwise to have been improperly invoiced, and all re cords and books of accounts pertaining to any work performed under this Agreement sha ll be subject to inspection and audit by the City for a period of up to three (3) years from the final payment for work performed under this Agreement. 11. Continuation of Performance. In the event that any dispute or conflict arises between the parties w hile this Contract is in effect, the Consultant agrees that, notwithstanding such dispute or conflict, the Cons ultant shall continue to make a good faith effort to cooperate and continue work toward successful completion of assigned duties and responsibilities. 12. Administration of Agreement. This Agreement shall be administered by Brad Jurkovich, on behalf of the Consultant, and by the Mayor of the City, or designee, on behalf of the Cit y. Any written notices required by the terms of this Agreement shall be served on o r mailed to the following addresses: City of Auburn Auburn City Hall 25 West Main Auburn, WA 98001-4998 (253) 931-3000 FAX (253) 931-3053 Consultant Brad Jurkovich Fisher Jurkovich Public Affairs, LLC [address] 360.481.3454 13. Notices. All notices or communications permitted or required to be given unde r this Agreement shall be in writing and shall be deemed to have been duly given if d elivered in person or deposited in the United States mail, postage prepaid, for maili ng by certified mail, return receipt requested, and addressed, if to a party of this Agreem ent, to the address for the party set forth above, or if to a person not a party to this Ag reement, to the address designated by a party to this Agreement in the foregoing manner. CA.C
Page 4 of 7 Any party may change his, her or its address by giving notic e in writing, stating his, her or its new address, to any other party, all pursuant to the procedur e set forth in this section of the Agreement. 14. Indemnification. The Consultant shall indemnify, defend and hold harmless the City and its officers, agents and employees, or any of them from any and all claims , actions, suits, liability, loss, costs, expenses, and damages of any nature whatsoever, incl uding attorney fees, by any reason of or arising out of the act or omission of the Consultant , its officers, agents, employees, or any of them relating to or arising out of the p erformance of this Agreement except for injuries and damages caused by the sole negligence of the City. If a final judgment is rendered against the City, its officers, agents, empl oyees and/or any of them, or jointly against the City and the Consultant and their respective officers, agents and employees, or any of them, the Consultant shall satisfy the sa me to the extent that such judgment was due to the Consultant’s negligent acts or omissions. 15. Assignment. Neither party to this Agreement shall assign any right or ob ligation hereunder in whole or in part, without the prior written consent of the other party heret o. No assignment or transfer of any interest under this Agreement shall be deemed to releas e the assignor from any liability or obligation under this Agreement, or to cause a ny such liability or obligation to be reduced to a secondary liability or obligation. 16. Amendment, Modification or Waiver. No amendment, modification or waiver of any condition, provision or term of this Agreement shall be valid or of any effect unless made in wri ting, signed by the party or parties to be bound, or such party’s or parties’ duly authorized re presentative(s) and specifying with particularity the nature and extent of such am endment, modification or waiver. Any waiver by any party of any default of the othe r party shall not effect or impair any right arising from any subsequent default. Nothing herein shall limit the remedies or rights of the pa rties hereto under and pursuant to this Agreement. 17. Termination and Suspension. Either party may terminate this Agreement upon written notice to the other party if the other party fails substantially to perform in accordance wit h the terms of this Agreement through no fault of the party terminating the Agreement. The City may terminate this Agreement upon not less than seven (7) days written notice to the Consultant if the services provided for herein are no longer needed from the Consultant. If this Agreement is terminated through no fault of the Consultant, the Consultant sha ll be compensated for services performed prior to termination. CA.C
Page 5 of 7 18. Parties in Interest. This Agreement shall be binding upon, and the benefits and obligati ons provided for herein shall inure to and bind, the parties hereto and their respect ive successors and assigns, provided that this section shall not be deemed to permit a ny transfer or assignment otherwise prohibited by this Agreement. This Agreem ent is for the exclusive benefit of the parties hereto and it does not create a contrac tual relationship with or exist for the benefit of any third party, including contractors, sub-contractor s and their sureties. 19. Costs to Prevailing Party. In the event of such litigation or other legal action, to enforce any rights, responsibilities or obligations under this Agreement, the prevailing parties sha ll be entitled to receive its reasonable costs and attorney’s fees. 20. Applicable Law. This Agreement and the rights of the parties hereunder shall b e governed by the interpreted in accordance with the laws of the State of Washing ton and venue for any action hereunder shall be in of the county in Washington State in which the property or project is located, and if not site specific, then in King County, Washington; provided, however, that it is agreed and understood that any applicable statut e of limitation shall commence no later than the substantial completion by the Consultant of the servi ces. 21. Captions, Headings and Titles. All captions, headings or titles in the paragraphs or sections of this Agreement are inserted for convenience of reference only and shall not constitute a part of this Agreement or act as a limitation of the scope of the particul ar paragraph or sections to which they apply. As used herein, where appropriate, the singular shall include the plural and vice versa and masculine, feminine and neuter expressions shall be interchangeable. Interpretation or construction of this Agreement shall not be affe cted by any determination as to who is the drafter of this Agreement, this A greement having been drafted by mutual agreement of the parties. 22. Severable Provisions. Each provision of this Agreement is intended to be severable. If any provision hereof is illegal or invalid for any reason whatsoever, such illegality or invalidity shall not affect the validity of the remainder of this Agreement. 23. Entire Agreement. This Agreement contains the entire understanding of the parties hereto in respect to the transactions contemplated hereby and supersedes all prior agre ements and understandings between the parties with respect to such subject matter. 24. Counterparts. This Agreement may be executed in multiple counterparts, ea ch of which shall be one and the same Agreement and shall become effective when one or m ore counterparts have been signed by each of the parties and delivered to the other party. IN WITNESS WHEREOF, the parties hereto have caused this Agre ement to be executed effective the day and year first set forth above. CA.C
Page 6 of 7 CITY OF AUBURN CONSULTANT ____________________________________ ____________________________________ Peter B. Lewis, Mayor Name: Title: Attest: ____________________________________ Danielle E. Daskam City Clerk Approved as to form: ____________________________________ Daniel B. Heid, City Attorney CA.C
Page 7 of 7 STATE OF WASHINGTON ) ) ss. COUNTY OF _____________ ) ON THIS day of , 2011, before me, personally appeared Brad Jurkovich, known to me to be the and of the Contractor, the company that executed the within and foregoing instrument, and acknowledged said instrument to be the free and voluntary act and deed of said company, for the uses and purposes therein mentioned, and on oath stated that they were authorized to execute said inst rument. GIVEN under my hand and official seal this day of , 2011. _______________________________________ NOTARY PUBLIC in and for the State of Washington, residing at ___________________ My Commission Expires: __________________ CA.C
Exihibit A City of Auburn Agreement Consulting Services Fisher Jurkovich Public Affairs, LLC SCOPE OF WORK – TASKS • Meet with appropriate City staff to develop a Compr ehensive Communication and Stakeholder Management Plan related to a proposed Auburn Transp ortation Improvement Program (substitute new project name when identified). • Work with City staff to determine a research method to efficiently and effectively solicit public opinion regarding proposed transportation needs and improvements within the City of Auburn. • Work with City staff to develop a public education process to inform Auburn citizens on proposed transportation needs and improvements incl uded in the Transportation Improvement Program. • Work with City staff to develop a business and comm unity group outreach plan to provide factual information regarding the Transportation Im provement Program. • Meet with appropriate City staff and other consulta nts to evaluate options and alternatives related to the proposed Auburn Transportation Impro vement Program and any final ballot measures. • Work with City staff to develop an education outrea ch plan to provide all citizens within the City boundaries with factual information related to any ballot measure. • Provide factual findings as needed to the Mayor and City council and other groups as requested on any work plan developments. TIMELINE The tasks identified herein shall begin on October 18, 2011 and be completed by the 30 th day of April, 2012, provided that any summary report may be sched uled thereafter, as requested in writing by the City. COMPENSATION The Consultant shall be paid six-thousand five-hund red dollars per month ($6,500) plus all normal, usu al and customary expenses including mileage reimbursem ent, during the Term of the Timeline of this Agreement for the services identified herein. The Consultant will submit monthly invoices to the City on CA.C
the first of each month starting November 1, 2011 a nd concluding with a final billing on May 1, 2012. Total Compensation not to exceed $50,000.00 CA.C
AGENDA BILL APPROVAL FORM Agenda Subject: Public Works Project No. CP1116 Date: October 11, 2011 Department: Public Works Attachments: Budget Status Sheet Bid Tabulation Summary Vicinity Map Budget Impact: $0 Administrative Recommendation:Public Works Committee recommend City Council award Contract No. 11-20, to Northeast Electric, LLC on their low bid of $463,60 0.00 for Project No. CP1116 Downtown Pedestrian Lighting Replacement.Background Summary:The project will replace 62 of the existing teal pe destrian lights in the downtown area with the new Downtown standard black pedestrian lights. Location s are as shown on the attached map. Construction is anticipated to begin in November 20 11 and be completed by February 2012. A project budget contingency of $0 remains in the L ocal Revitalization Fund. Reviewed by Council Committees:Public Works Councilmember:Wagner Staff:Vondrak Meeting Date:October 17, 2011 Item Number:CA.D AUBURN * MORE THAN YOU IMAGINED CA.D
Project No: CP1116Project Title: Project Manager: Ryan L Vondrak Project Update Initiation Date: September 6, 2011 Permision to Advertise Advertisement Date: September 6, 2011 Contract Award Award Date: ___________ Change Order Approval Contract Final Acceptance Funding Prior Years 20112012 2013 Total 330 Local Revitalization Funds 485,000 485,000 Total 0485,00000485,000 Activity Prior Years 20112012 2013 Total Design Engineering - City Costs 2,516 2,516 Construction Contract Bid 463,600 463,600 Authorized Contingency 10,600 10,600 Construction Engineering - City Costs 8,284 8,284 Total 0485,00000485,000 Prior Years 20112012 2013 Total *330 Funds Budgeted ( )0(485,000)00(485,000)330 Funds Needed 0485,00000485,000 *330 Fund Project Contingency ( )00000 330 Funds Required 00000 * ( # ) in the Budget Status Sections indicates Money the City h as available.330 Local Revitalization Funds Budget Status Funds Budgeted (Funds Available)Estimated Cost (Funds Needed)BUDGET STATUS SHEET Downtown Pedestrian Lighting Replacement Date: October 11, 2011 The "Future Years" column indicates the projected amount to be requested in future budgets.H:\PROJ\CP1116 Dwntown Ped Lighting\Budget\Downtown Ped L ighting - BudgetStatusSheet.xls1 of 1 CA.D
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AGENDA BILL APPROVAL FORM Agenda Subject: Public Works Project No. CP0701 Date: October 11, 2011 Department: Public Works Attachments: Budget Status Sheet Final Pay Estimate Vicinity Map Budget Impact: $0 Administrative Recommendation:Public Works Committee recommend City Council appro ve Final Pay Estimate No. 6 to Contract No. 10-04 in the amount of $7,783.87 and a ccept construction of Project No. CP0701 8TH St NE and R St NE Signal.Background Summary:The 8th St NE and R St NE Signal project consisted of constructing a new traffic signal system, instal ling an intelligent transportation system (ITS), and roa d channelization at the intersection of 8th St NE a nd R St NE. A project budget contingency of $22,057 remains in the 102 arterial street fund. Reviewed by Council Committees:Public Works Councilmember:Wagner Staff:Vondrak Meeting Date:October 17, 2011 Item Number:CA.E AUBURN * MORE THAN YOU IMAGINED CA.E
Project No: C P0701Project Title: Project Manager: Ryan L Vondrak Project Update Initiation Date: October 23, 2006 Permision to Advertise Advertisement Date: June 1, 2010 Contract Award Award Date: July 6, 2010 Change Order Approval Contract Final Acceptance Funding Prior Years 20102011 2012 Total Federal Grant 141,803108,197 250,000 102 Fund**259,110169,300428,410 328 Fund 5,7145,714 Total141,803367,307175,0140684,124 **Reflects the current request in Budget Amendment #2 being con sidered by Council.Activity Prior Years 20102011 2012 Total Design Engineering - City Costs45,37525,855 71,230 Design Engineering - Consultant Fees95,04737,044 132,091 State Fees 5,5005,500 ROW 1,381 1,381 Construction Contract Bid 254,48348,905303,388 Change Order #1 27,176 27,176 Change Order #2 29,16929,169 Line Ite m Changes 32,26032,260 Construction Engineering - City Costs22,75023,26946,019 Construction Engineering - Consultant Costs 13,85313,853 Total141,803367,307152,9570662,067 Prior Years 20102011 2012 Total *102 Funds Budgeted ( )(141,803)(367,307)(169,300)0(678,4 10)102 Funds Needed141,803367,307147,2430656,353 *102 Fund Project Contingency ( )00(22,057)0(22,057)102 Funds Required 00000 Prior Years 20102011 2012 Total *102 Funds Budgeted ( )00(5,714)0(5,714)102 Funds Needed 005,71405,714 *102 Fund Project Contingency ( )00000 102 Funds Required 00000 * ( # ) in the Budget Status Sections indicates Money the City h as available.328 Capital Improvements Budget Status Estimated Cost (Funds Needed)102 Arterial Street Budget Status Funds Budgeted (Funds Available)BUDGET STATUS SHEET 8th St NE and R St NE Signal Project Date: October 11, 2011 The "Future Years" column indicates the projected amount to be requested in future budgets.H:\PROJ\CP0701-8thRStNESignal\Budget\8th and R St Budget Statu s Sheet.xls1 of 1 CA.E
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AGENDA BILL APPROVAL FORM Agenda Subject: Public Works Project No. C201A Date: October 11, 2011 Department: Public Works Attachments: Budget Status Sheet Final Pay Estimate Vicinity Map Budget Impact: $0 Administrative Recommendation:Public Works Committee recommend City Council appro ve Final Pay Estimate No. 2 to Contract No. 11-17 in the amount of $19,505.57 for a total contract price of $215,378.06 with BRC Incorporated and accept construction of Pr oject No. C201A, Residential Buildings Demolition.Background Summary:This project demolished structures on nine resident ial properties that were purchased for the M Street SE Underpass project. The structures were demolished a s part of the City's property management efforts an d will help the City maintain a safe and secure area. Trees, shrubs, and other vegetation were left in p lace and gravel was set where the existing structures ar e removed. This portion of the contract was paid fo r using budgeted M Street Underpass project property management/right-of-way funds. The project also demolished the City owned resident ial structure at 9404 South 352nd Street, which was in Cedar Lane Park. This structure formally housed the park's caretaker but since the caretaker was no longer needed, the residence was vacated. The cost to bring the structure up to standards where it may be rentable would have been $50,000 - $60,000, whic h exceeded the cost of demolition. This portion of the contract was paid for using funds allocated for this demolition in the Facilities budget. The total cost of the demolition was $266,378, whic h is $13,622 less than the original amount anticipa ted. The entire $30,000 allocated for the Cedar Lanes pr operty demolition in the Facilities budget was spen t. The $13,622 contingency will remain in the M Street Underpass project budget to be used towards construction. Reviewed by Council Committees:Public Works Councilmember:Wagner Staff:Sweeting Meeting Date:October 17, 2011 Item Number:CA.F AUBURN * MORE THAN YOU IMAGINED CA.F
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Project No: C201AProject Title: Project Manager: Jacob Sweeting Initiation/Consultant Agreement Initiation Date: 2/24/2003 (M St Underpass) Permision to Advertise Advertisement Date: 6/14/2011 Contract Award Award Date: 7/05/2011 Change Order Approval Contract Final Acceptance Funding Prior Years 20112012 Future Years Total 102 Fund - Traffic Impact Fees (M Street Underpass)250,000 250,000 Facilities Demolition Budget 30,000 30,000 0 Total 0280,00000280,000 ActivityPrior Years 20112012 Future Years Total Demolition Construction Contract 170,119 170,119 Change Order 1 18,232 18,232 Line Item Changes 27,027 27,027 Demolition - City Inspection and Mangement10,000 10,000 Demolition - Asbestos Abatement 41,000 41,000 Total 0266,37800266,378 Prior Years 20112012 Future Years Total *102 Funds Budgeted ( )0(250,000)00(250,000)102 Funds Needed 0236,37800236,378 *102 Fund Project Contingency ( )0 (13,622)00(13,622)102 Funds Required 00000 Prior Years 20112012 Future Years Total *Funds Budgeted ( )0(30,000)00(30,000)Funds Needed 030,0000030,000 *Fund Project Contingency ( )00000 Funds Required 00000 * ( # ) in the Budget Status Sections indicates Money the City h as available.Funds Budgeted (Funds Available)Estimated Cost (Funds Needed)BUDGET STATUS SHEET Residential Buildings Demolition Date: 10/10/2011 The "Future Years" column indicates the projected amount to be requested in future budgets.102 Arterial Street Budget Status Facilities Management Budget CA.F
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AGENDA BILL APPROVAL FORM Agenda Subject: Resolution No. 4758 Date: October 11, 2011 Department: Public Works Attachments: Resolution No. 4758 Exhibit A Budget Impact: $0 Administrative Recommendation:Public Works Committee recommend that the City Coun cil adopt Resolution No. 4758.Background Summary:Resolution No. 4758 authorizes the Mayor to execute a Highways and Local Programs State Funding Agreement with the State to obligate Freight Mobili ty Strategic Investment Board (FMSIB) funds in the amount of $6,000,000 for the construction of the M Street SE Underpass project. This grant was awarded in 2003 for the construction of the M Street Underpass and the Auburn Black Diamond By-Pass Road (a new connection between Aubu rn Black Diamond Road and M Street SE). Since the City has decided to move forward with the underpass now and postpone the by-pass road until more is known of the Muckleshoot Tribe's future dev elopment and a potential new off-ramp from SR-18, FMSIB has agreed to allow their funds to be entirel y spent on the underpass construction. The City has also applied for a Transportation Impr ovement Board (TIB) grant and expects to hear the outcome in mid-November 2011. Reviewed by Council Committees:Finance, Public Works Councilmember:Wagner Staff:Sweeting Meeting Date:October 17, 2011 Item Number:RES.0 AUBURN * MORE THAN YOU IMAGINED RES.0
----------------------------- Resolution No. 4758 October 6, 2011 Page 1 R ESOLUTION NO. 4758 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AUBURN, WASHINGTON, AUTHORIZING THE MAYOR TO EXECUTE A HIGHWAYS AND LOCAL PROGRAMS STATE FUNDING AGREEMENT BETWEEN THE CITY OF AUBURN (THE CITY) AND THE WASHINGTON STATE DEPARTMENT OF TRANSPORTATION (THE STATE) RELATING TO PROJECT NO. C201A, M STREET SE UNDERPASS WHEREAS, the City desires to improve the safety, capacit y, and efficiency of the crossing of M Street SE and the BNSF Stampede Pass Railway; and WHEREAS, lowering M Street SE below the tracks and const ructing a railroad bridge over the tracks will improve the safety , capacity, and efficiency of M Street SE at the crossing; and WHEREAS, the City received a grant in the amount of $6,000,000 from the Freight Mobility Strategic Investment Board (FMSI B) to assist in the construction of the M Street SE Underpass; and WHEREAS, it is in the best interest of the City to use grant monies to finance capital improvements to the street system. WHEREAS, the Washington State Department of Transport ation is a State agency responsible for the administration of FMSIB fu nds for transportation projects; and RES.0
----------------------------- Resolution No. 4758 October 6, 2011 Page 2 WHEREAS, the Washington State Department of Transport ation requires a Highways and Local Programs State Funding Agreement to utilize these FMSIB funds. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN, WASHINGTON, HEREBY RESOLVES as follows: Section 1. The Mayor is hereby authorized to execute a Highways and Local Programs State Funding Agreement between the Ci ty and the State for the Construction Phase in the total amount of $6,000,0 00 in substantial conformity with the agreement attached hereto, marked as Exhibit “A” and incorporated herein by this reference. In addition, t he Mayor is hereby authorized to execute any necessary supplemental agreeme nts for all future phases of the project. Section 2. That the Mayor is hereby authorized to implement such administrative procedures as may be necessary to carry out the directives of this legislation. Section 3. That this Resolution shall take effect and be in full force upon passage and signatures hereon. Dated and Signed this _____ day of ____________, 201 1. CITY OF AUBURN RES.0
----------------------------- Resolution No. 4758 October 6, 2011 Page 3 PETER B. LEWIS MAYOR ATTEST: ______________________ Danielle E. Daskam, City Clerk APPROVED AS TO FORM: _____________________ Daniel B. Heid, City Attorney RES.0
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AGENDA BILL APPROVAL FORM Agenda Subject: Resolution No. 4760 Date: October 11, 2011 Department: Administration Attachments: Resolution No. 4760 Budget Impact: $0 Administrative Recommendation:City Council adopt Resolution No. 4760.Background Summary:Since 1968, the City of Auburn has had a Sister Cit y relationship with the Kasugo-cho, Japan. Recently, the Japanese city of Kasugo-cho wa s merged with several other neighborhing cities for form a new city, Tamba. Both cities desire to continue to work together to promote cultural and economic development opportunities between the two cities. R esolution No. 4760 authorizes the Mayor to execute the necessary documents with Siste r City associations and with Tamba, Japan to support community cultural and econ omic exchange activities. A1.13 Reviewed by Council Committees:Finance, Public Works Councilmember:Backus Staff:Heid Meeting Date:October 17, 2011 Item Number:DI.A AUBURN * MORE THAN YOU IMAGINED DI.A
RESOLUTION NO. 4 7 6 0 A RESOLUTION OFTHE CITY COUNCIL OF THE CITY OF AUBURN, WASHINGTON, AUTHORIZING THE MAYOR TO TAKE ALL NECESSARYAND APPROPRIATE STEPS TO FORMALIZEA SISTER CITYRELATIONSHIP BETWEEN THE CITY OF AUBURN AND TAMBA, JAPAN WHEREAS, since 1968, the City of Aubum has had a sister cityrelationship withKasugo-cho, Japan, and the two citieshave enjoyedmany opportunities for the two communities to interact; and WHEREAS, recently the Japanese city of Kasugo-cho, was merged with several other neighboring cities to form the new, combined City of Tamba WHEREAS, the City of Aubum has met with representatives of the City of Tamba, Japan, to promote desiredcultural and economicdevelopment opportunities between the City of Aubum and City ofTamba, Japan; and WHEREAS, the cities of Auburn and Tamba, Japan, have: expressed their desire to worlc together, to continue working together, to promote trade, economic development, education, culturalexchange, and tourism between the two cities; and WHEREAS, the people of Aubum and theAubum business community have expressed their interests in and intentions of facilitating public and private relationships and enhancing trade, economic development, education, cultural exchange, and tourism involving the Aubum Community and the community of Tamba, Japan; and Resolution No. 4760 October 10, 2011 Page 1 of 2 DI.A
WHEREAS, the City Council also wishes to work with sister cityassociations and citizens involved in such pursuits to develop ancl continue the relationships that can existwith sister cities in the international community.NOW, THEREFORE, THE CITYCOUNCIL OF THECITY OF AUBURN,WASHINGTON, HEREBY RESOLVES as follows:Section 7. The Mayor is herebyauthorized and directed tonegotiate and execu4e agreements and documents with sister city associations and with Tamba,Japan to support comrr unity cultural and economic exchange activities.Section 2. The Mayor is hereby authorized to implement such administrative procedures as may be necessary to carry outthe directives of this legislation.Section 3. This Resolution shall takeeffect and be in fullforce and effect upon passage and signature hereon.DATED and SIGNED this_day of 2011.CITYOF AUBURN ATTEST:: PETER B. LEWIS, MAYOR Danielle E. Daskam, City Clerk APP ED A FOR :D 'eIB. Hei , ' Attomey Resotution No. 4760 October 10, 2011 Page 2 of 2 DI.A
AGENDA BILL APPROVAL FORM Agenda Subject: Resolution No. 4761 Date: October 11, 2011 Department: Administration Attachments: Resolution No. 4761 Budget Impact: $0 Administrative Recommendation:City Council adopt Resolution No. 4761.Background Summary:The City of Auburn and the City of Pyeongchang (Rep ublic of Korea) representatives have met to promote desired cultural and economic d evelopment opportunities between the two cities. Both cities have expressed a desire to work together to promote trade, economic development, education, cultural exchange, and tourism between the two cities. Resolution No. 4761 authorizes the Mayor to negotia te and execute agreements and documents with Sister City associations and with Py eongchang to support community cultural and economic exchange activities. A1.13 Reviewed by Council Committees:Finance, Public Works Councilmember:Backus Staff:Heid Meeting Date:October 17, 2011 Item Number:DI.B AUBURN * MORE THAN YOU IMAGINED DI.B
RESOLUTION NO. 4 76 1 A RESOLUTION OF THE CITYCOUNCIL OFTHE CITY OF AUBURN, WASHINGTON, AUTHORIZING THE: MAYOR TO ?AKE ALL NECESSARY AND APPROPRIATE STEPS TO FORMALIZE A SISTER CITY RELAI'IONSHIP BETWEENTHECITY OF AUBURNANDCITY OF PYEONGCHANG, REPUBLIC OF KOREA WHEREAS, the City of Au6um has met with representatives of the City of Pyeongchang, Republic of Korea, to promote desiredcuitural and economic deyelopmentopportunities betweenthe City of Aubum and Pyeongcliang, Korea;and WHEREAS, the cities of Auburn and Pyeongchang; Korea, have expressed their desire to work together to promote trade, economic development, education,cultural exchange, and tourism between the two cities;.and WHEREAS, the people of Aubum and the Aubum business community have expressed their interests in and intentions of facilitating public andprivate relationships and enhancing trade, economic development, education, cultural exchange, and tourism involving theAubum Communiry and the popula4ion and business communities of Pyeongchang; Korea; and WHEREAS, the City Councit also wishe§ to work with its Sister City Associations and citizens involved in such pursuits to develop and continuethe relationships that can exist with sister cities in the intemational community..Resolution No. 4761 October 10„2011 Page 1 of 2 DI.B
NOW, THEREFORE, THE CITYCOUNCIL OFTHE CITY OF AUBURN,WASHINGTON, HEREBY RESOLVES as follows:Section 1. The Mayor is herebyauthorized and directed to negofiate and execute agreements and documents with sister city associations and with Pyeongchang, Korea, tosupport community cultural and economic exchange activities.SecGon 2. The Mayor is herebyauthorized to implement such administrative procedures as may be neces.sary to carry out thedirectives of this legislation. Section 3. This Resolution shall take effect and be in full force and effect.upon passage and "signature hereon.DATED and SIGNED this_day of 2011.CITY OF AUBURN PETER B. LEWIS, MAYOR ATTEST:DanielleE. Daskam, City Clerk APPOVEDAS TO FORM:.iel B. H " , ity A om Resolution No. 4761 October 10, 2011 Page 2 of 2 DI.B
AGENDA BILL APPROVAL FORM Agenda Subject: Resolution No. 4759 Date: October 7, 2011 Department: Public Works Attachments: Resolution No. 4759 Budget Impact: $0 Administrative Recommendation:City Council to adopt Resolution No. 4759 Background Summary:The Pubilc Works Department is recommending surplus of the vehicle listed below. The vehicle has been totalled. P038H - 2009 Ford Crown Victoria - VIN 2FAHP71V59X1 41264, Fixed Asset Number - 55000 P038H Reviewed by Council Committees:Finance, Planning And Community Development Councilmember:Backus Staff:Bailey Meeting Date:October 17, 2011 Item Number:DI.C AUBURN * MORE THAN YOU IMAGINED DI.C
----------------------------- Resolution No. 475 9 Page 1 of 2 RESOLUTION NO. 475 9 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AUBURN, WASHINGTON DECLARING CERTAIN ITEMS OF PROPERTY AS SURPLUS AND AUTHORIZING THEIR DISPOSAL WHEREAS, the City of Auburn Public Works Department ha s a number of items which are no longer of use to the City; and WHEREAS, it would be appropriate to surplus the prope rty and dispose of it by auction or other sale mechanism, or to dispose of it, in whole or in part, through gift to another governmental agency or an a ppropriate charitable non-profit entity, as deemed most expedient by the Mayor. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUB URN, WASHINGTON HEREBY RESOLVES as follows: Section 1. Purpose. That the property identified below is declared to be surplus, and the Mayor is authorized to dispose o f and convey such property through appropriate sale or donation to ano ther governmental agency or charitable non-profit entity. Public Works The following items are either totalled, worn and/or obsolete: P038H 2009 Ford Crown Victoria VIN: 2FAHP71V59X141 264 Section 2. Implementation. That the Mayor is authorized to implement such administrative procedures as may be necessa ry to carry out the directives of this legislation. DI.C
----------------------------- Resolution No. 475 9 Page 2 of 2 Section 3. Effective Date. That this Resolution shall take effect and be in full force upon passage and signatures hereon . Dated and Signed this _____ day of _________, 2011. CITY OF AUBURN ________________________________ PETER B. LEWIS ATTEST: MAYOR ______________________ Danielle E. Daskam, City Clerk City Clerk APPROVED AS TO FORM: _____________________ Daniel B. Heid, City Attorney DI.C
AGENDA BILL APPROVAL FORM Agenda Subject: Auburn Hills Sewer Adjustment Date: October 7, 2011 Department: Public Works Attachments: Auburn Hills Sewer Adj. Budget Impact: $0 Administrative Recommendation:City Council review a request for a sewer adjustmen t for Auburn Hills Mobile Home Park.Background Summary:Auburn Hills Mobile Home Park has had a history of leaks since 1996. In 2008 a City technician visited the park to investigate a possible leak. The park r epaired a leak early in 2009 and requested a leak adjustment at that time. The City visited the prope rty three times in 2009 attempting to verify the le ak was repaired and was unable to do so (see timeline). The City technician also visited the property in spring of 2010 attempting to verify leaks were repa ired. In the spring of 2011 park management again contacted the city to verify the leak was repaired. The technician was able to verify the leak was rep aired on 5/25/2011. The leak adjustment that was submitted in 2009 was granted based upon City policy 4.3 and 4.3.1. The Park has since questioned the basis of the adju stment and the City provided written documentation of the leak adjustment calculation. In July 2011 Commonwealth Real Estate Services, act ing of the behalf of Auburn Hills Mobile Home Park, contacted the City requesting a refund for th e full amount of sewer charges billed for the perio d of September 2007 through June 2010. The Finance Direc tor contacted Craig Hillis with Commonwealth asking for more specific information in regards to details and dates for the requested refund. On September 19, 2011, Commonwealth responded with the attached letter stating that the leak started in September 2007 and was finally repaired in June 2010. The request stands to approve a leak adjustment refund for ‘the full amount of sewer cha rges billed for the service during that period of t he service were not used.' Finance contends that the service was in use during this period of time and followed up with Craig Hil lis from Commonwealth. The request is actually to refun d the amount of the sewer charges attributed to the leak(s). Finance took the liberty of comparing water usage f or the months requested against 2006 consumption. The policy requires that we look back to the previo us year and base adjustments off of that consumption. However in this case consumption of th e same period of the previous year is often much higher than the period considered for adjustment. T herefore, if Finance were to adjust the sewer use p er the policy, the sewer bill would actually increase. Reviewed by Council Committees:Finance, Public Works Councilmember:Wagner Staff:Coleman Meeting Date:October 17, 2011 Item Number:DI.D AUBURN * MORE THAN YOU IMAGINED DI.D
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AGENDA BILL APPROVAL FORM Agenda Subject: Ordinance No. 6379 Date: October 12, 2011 Department: Finance Attachments: BA # 6 Budget Impact: $42,718,803 Administrative Recommendation:City Council to introduce and adopt Ordinance No. 6 379 Background Summary:Under State law, cities operating under a biennial budget are required to adopt a mid-term budget ordinance to amend second year appropriations for c hanges incurred during the first half of the biennium. Ordinance No. 6379 amends the 2012 Adopted Budget (of the 2011-2012 biennium) as follows: - Updates revenue for forecasted changes in estimat ed beginning fund and working capital fund balances, water utility sales, and general fund pro perty taxes and electrical utility tax collections; - Recognizes spending authority granted under previ ous budget amendments; - Requests additional items for inclusion in the 20 12 budget; and - Amends the 2012 budget to reflect changes consist ent with the Preliminary 2012-17 Capital Facilities Plan. Detailed discussion of the above is included in the attached transmittal memorandum and supporting attachments. Reviewed by Council Committees:Finance, Municipal Services, Planning And Community Development, Public Works Councilmember:Backus Staff:Coleman Meeting Date:October 17, 2011 Item Number:DI.E AUBURN * MORE THAN YOU IMAGINED DI.E
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2011-2012 MID-BIENNIAL BUDGET DEPARTMENTAL REQUESTS F:\Budget Directory\2012 Budget\Amendments\BA#6 - Midbiennia l Correction\[Summary of proposed amendments - FINA L.xlsx]GENERAL FUND OTHER FUNDS Previously 2012 BUDGET AMENDMENT REQUEST Approved New ExpendituresOffsettingNet BudgetExpendituresOffsett ingNet Budget Ref. Description Department FTESFTEs OngoingOnetimeTotalRevenuesImpactOngoingOnetimeTota lRevenuesImpact Revenue Source 1 EHM Probation Counselor: Continuation of position a pproved in 2011 (BA#1; Ord 6351). Cost of full-time position in 2012 is $77,84 0. HR/Probation 1.00 77,840 77,840 77,840 - GF Fund Balance 2 Council Secretary: Continuation of position approv ed in 2011 (BA#1; Ord 6351). Cost of full-time position in 2012 $77,130 Council 1.00 77,130 77,130 - 77,130 - GF Fund Balance 3 Senior Center Assistant: Continue funding approved in 2011 (BA#1; Ord 6351) for Senior Center Assistant. Expenses partially offset by expenditure savings in other wages. Parks -Senior Center 1.00 52,010 52,010 52,010 - GF Fund Balance 4 Community Service Crew Leader: Continuation of pos ition approved in 2011 (BA#3; Ord 6362) HR 1.00 26,930 26,930 26,930 - GF Fund Balance 5 Alive at 25 Defensive Driving program: Continuatio n of 2011 revenue-backed program. Cost of program estimated at $1,140 for su pplies, instructor fees and video; offset by revenues from participants of $9,000. (BA#3; Ord 6362) HR / Probation 1,140 1,140 9,000 (7,860) - Program participant fees 6 Street Vegetation Manager: Move 50% of position fu nding to Storm Utility (BA#3; Ord 6362). Public Works -Streets & Storm Utility (56,740) (56,740) (56,740) 56,740 56,740 56,740 - SWM Utility 7 Marketing & Promotions Coordinator: Continuation f unding of position authorized in 2011 (BA#4; Ord 6370). Cost of position is $90,18 0; partially offset by animal services budget in Planning other wages & benefits- cost savings ($37,950). Parks -Administration 1.00 52,230 52,230 52,230 - GF Fund Balance 8 Senior Accountant: Continuation of position approv ed in 2011 (BA#4; Ord 6370). Total cost of new position is $102,270; costs to be distributed based on current labor distribution of existing Sr. Accountant. GF share: $49,120; Other funds share: $53,150 Finance 1.00 49,120 49,120 49,120 53,150 53,150 53,150 GF Fund Balance 9 Court Bailiff: Continuation of Court Security Offic er/Bailiff authorized in 2011 (BA#4; Ord 6370). Cost of full-time position is $71,040 an d is partially offset by court security professional services savings ($40,000). HR / Court 1.00 31,040 31,040 31,040 - GF Fund Balance 10 Animal Shelter (Interior): Tenant improvements to p repare facility for use. Improvements include interior improvements by Donova n Bros, architectural services, vehicles, supplies, computer, phone, and licensing fees. Funded by $300K from GF. HR / Facilities 300,000 300,000 300,000 530,302 530,302 300,000 230,302 Facilities fund balance 11 Animal Shelter (Exterior): Capital Improvements for City Building in preparation for use as an animal Shelter by the Auburn Valley Humane Society. Requested funds for sewer connection ($25K), road access impr ($20K) an d exterior impr. Prelim est. HR / Facilities - - 79,490 79,490 79,490 Facilities fund balance 12 Animal Shelter (Startup Costs): Request for equipm ent and supplies for purchase prior to 2012 startup; Includes Licensing fee charge d by King Co ($1K); Vehicle with 6 kennel box ($55K); Supp/Eqt/Uniform ($6K); Computer s/Phones ($6K) HR / Facilities - - 68,000 68,000 68,000 Facilities fund balance RES #4683/#4748 13 Algona/Pacific: Information Services Support Speci alist to support Interlocal agreements with the City of Algona & City of Pacifi c. Partial offsetting revenue reimbursement from Cities of Algona ($12K), Pacific ($36K), VRFA ($24K - already budgeted). Information Services 1.00 - 86,740 - 86,740 48,000 38,740 Algona / Pacific / VRFA and Info Tech Fund Balance 2012 BUDGET AMENDMENT REQUEST Previously approved budget adjustments BA #1 (Ord 6351) BA #3 (Ord 6362) BA #4 (Ord 6370) RES #4747 Prepared by Financial Planning 10/12/2011 Page 1 of 3 DI.E
2011-2012 MID-BIENNIAL BUDGET DEPARTMENTAL REQUESTS F:\Budget Directory\2012 Budget\Amendments\BA#6 - M idbiennial Correction\[Summary of proposed amendmen ts - FINAL.xlsx]GENERAL FUND OTHER FUNDS Previously 2012 BUDGET AMENDMENT REQUEST Approved New ExpendituresOffsettingNet BudgetExpendituresOffsett ingNet Budget Ref. Description Department FTESFTEs OngoingOnetimeTotalRevenuesImpactOngoingOnetimeTota lRevenuesImpact Revenue Source 2012 BUDGET AMENDMENT REQUEST 14 SCORE Jail Costs: 15 ADP Bed Days requested to refl ect actual level of jail usage. 2012 Budget for SCORE assumed ADP of 100. Estimate of $620,000 is based on 15ADP x $112.50/day (2012 rates). Police- SCORE 620,000 620,000 620,000 - GF Fund Balance 15 Pension Rate Adjustement based on 7/1/11 & 9/01/11 rate changes by State of WA. All Funds 255,170 255,170 255,170 216,800 216,800 216,800 Various Funds 16 Traffic Signal LED Lamp replacement: Replace LED s ignal lamps citywide as the existing lamps are approaching the end of their use ful lives. Public Works - Engineering 110,000 110,000 110,000 - GF Fund Balance 17 Economic Development Manager. New FTE requested to provide city-wide marketing and business development efforts. Planning 1.00 136,500 136,500 136,500 18 Police Officer supernumerary for Eric Armstrong (e xtended military leave); Supernumerary position. Police - Operations 1.00 94,490 94,490 94,490 - GF Fund Balance 19 Crime Analyst: New Crime Analyst FTE requested to restore position frozen and eliminated. Position will help relieve Police Chief and Commanders of crime analysis duties, which can be quite specialized and complex. Police- Investigation 1.00 87,840 2,500 90,340 90,340 - GF Fund Balance 20 Police Secretary: New Police Secretary FTE request ed to restore position frozen and eliminated. Position will help relieve Police Chief and Commanders of administrative duties, allowing more time for management and publi c engagement. Police- Administration 1.00 88,000 88,000 88,000 - GF Fund Balance 21 Police Academy Costs: Basic law enforcement academ y training for new recruits. State Legislature is no longer fully funding the tr aining of new officer recruits. Cost to City is estimated at $3,283/recruit and assumes 3 recruits/yr. Police- Administration 9,900 9,900 9,900 GF Fund Balance 22 Move ArtRegeous festival to downtown. Funding incl udes $2.5K for additional entertainment and displays and $1.5K for increased advertising. Current resources budgeted for ArtRageous is $6.5K for event and $8.5 K for marketing ($15K total) Parks -Cultural Arts 4,000 4,000 4,000 - GF Fund Balance 23 Parks Senior Center Revenues: Adjust revenue & ex pense in Parks Senior Services program funded by donations Parks -Senior Center 8,500 8,500 8,500 - - GF Fund Balance 24 New Parks outdoor sculpture gallery: new annual al lotment request to fund rotating gallery exhibit in downtown core. Grant funded requ est through Planning Dept. Funding for $1K/yr stipend for installation, transp ortation, and insurance x 10 exhibits/yr Parks -Cultural Arts 10,000 10,000 10,000 - Grant Funding (Local Revitilization Grant Funding) 25 Furlough days salary and benefit adjustment: Cont inuation of furlough days-reduction of salary & benefits All Funds (201,770) (201,770) (201,770) (200,260) (200,260) (200,260) Various Funds 26 Parks Theater & Cultural Arts program revenue adju stment. Estimated revenues increasing from $102,000 to $110,500, or $8,500. Pr ograms include Theatre rentals/tickets/classes and Cultural arts. Parks-Theater & Cultural Arts - 8,500 (8,500) - GF Fund Balance 27 New Alive after 25 Defensive Driving program to en hance driving safety awareness. Program costs estimated at $3,250; offset by progra m revenues of $4,500 (based on 60 participants at $75/ea). HR / Probation 3,250 3,250 4,500 (1,250) - Program participant fees New Requests Prepared by Financial Planning 10/12/2011 Page 2 of 3 DI.E
2011-2012 MID-BIENNIAL BUDGET DEPARTMENTAL REQUESTS F:\Budget Directory\2012 Budget\Amendments\BA#6 - M idbiennial Correction\[Summary of proposed amendmen ts - FINAL.xlsx]GENERAL FUND OTHER FUNDS Previously 2012 BUDGET AMENDMENT REQUEST Approved New ExpendituresOffsettingNet BudgetExpendituresOffsett ingNet Budget Ref. Description Department FTESFTEs OngoingOnetimeTotalRevenuesImpactOngoingOnetimeTota lRevenuesImpact Revenue Source 2012 BUDGET AMENDMENT REQUEST 28 City hall remodel. Fund from available Fund 328 d owntown monies. Facilities -Capital Improvement fund 328 500,000 500,000 500,000 - Capital Improvement Fund 29 New Fleet Manager: Establish new FTE for fleet man ager position, reporting to M&O Manager and responsible for the daily activities re lated to fleet management. Funding from Fund Balance. Public Works-Equipment Rental 1.00 - - 103,650 103,650 103,650 - Equipment Rental Fund Balance 30 Senior Center Carpet Replacement: Replace carpet a t the Senior Center. Funding from fund balance. HR / Facilities - - 30,000 30,000 30,000 - Facilities Fund Balance 31 Netmotion Security Software: Software to troublesh oot connectivity issues with Valley Comm CAD and Other Systems. Funding from fun d balance. Information Services - - 25,000 25,000 25,000 - Info Tech Fund Balance 32 Electronic Records: Finalize upgrade of LaserFisch e Document Management Software. Funding from Fund Balance. Information Services - - 24,700 24,700 24,700 - Info Tech Fund Balance 33 SWM Reduce Professional Services: Reduce 2012 syst em and emerging issues in the Lea Hill annexation area. Will not affect current Le vels of Service. Public Works- Storm - - (50,000) (50,000) (50,000) Storm Utility 34 SWM Reduce Professional Services: Reduce 2012 flow monitoring contract. Will not affect current Levels of Service. Public Works- Storm - - (50,000) (50,000) (50,000) Storm Utility 35 SWM Reduce Professional Services: Delete 2012 SCAD A support. Will not affect current Levels of Service. Public Works- Storm - - (50,000) (50,000) (50,000) Storm Utility 36 Water Utility Prof Services Reduction: Reduce var ious professional services to make sufficient funds for water supply purchase. Service s include Conservation Public Ed; Technical Asst and Future Regulatory Reqts, Supply evaluation, and other services. Public Works - Water Utility (304,000) (304,000) (304,000) Water Utility Fund Balance TOTAL 7.00 6.00 1,474,680 364,400 1,839,080 30,500 1,808,580 (153,720) 1,274,032 1,120,312 1,088,090 32,222 New Requests (continued) Prepared by Financial Planning 10/12/2011 Page 3 of 3 DI.E
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AGENDA BILL APPROVAL FORM Agenda Subject: Utility Financial Condition Date: October 11, 2011 Department: Finance Attachments: Utility Financial Condition Presentation Budget Impact: $0 Administrative Recommendation:Background Summary:For discussion only. Reviewed by Council Committees:Finance, Public Works Councilmember:Backus Staff:Coleman Meeting Date:October 17, 2011 Item Number:DI.F AUBURN * MORE THAN YOU IMAGINED DI.F
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AGENDA BILL APPROVAL FORM Agenda Subject: Capital Project Status Report Date: October 12, 2011 Department: Public Works Attachments: Capital Project Status Report Budget Impact: $0 Administrative Recommendation:Background Summary:Reviewed by Council Committees:Public Works Councilmember:Wagner Staff:Gaub Meeting Date:October 17, 2011 Item Number:DI.K AUBURN * MORE THAN YOU IMAGINED DI.K
Date: October 11, 2011 Pr iority Total Group Art. St.Water Sewer Storm Other Total Estimated Design Adv.Const.Finish Project No.Proj. No.Location/Description (1-3)(102/105)(430)(431)(432)Funds Budget Cost %Date %Date Manager Status 1 CP0701 8th & R Street Traffic Signal: This project will develop and install a new traffic signal at the intersection.428,410 250,000 (Federal)5,714 (328) 684,124 662,067 100%Jun-10100%Jul-11Vondrak Work is complete and final payment is in process.2 C507B Auburn / Pacific Trail Phase 2:Striping of a bike path along Skinner Road and 3rd Ave SE in Pacific. This phase will be completed with a City of Pacific Federal Grant.17,578 109,300 (Fed Grant)45,770 (Pacific) 172,648 172,648 100%Mar-11100%Sep-11Dunsdon Work is complete, WSDOT Review complete, and final payment is in process.3 C201A Residential Building Demolition:This project will demolish the remaining residential buildings purchased as part of the M Street Underpass Project and the residential building located at Cedar Lanes Park. Part of M Street Underpass 30,000 (Facilities) 280,000 266,378 100%Jun-11100%Sep-11Sweeting Work is complete and final payment is in process.4 CP1004 South Auburn ITS Expansion Project:This project will provide new ITS infrastructure to connect 15th St. SW, C St. SW, A St. SE, 6th St. SE, and 41st St. SE adding approximately 14 signals to the existing system and cameras for three heavily congested corridors.110,000 $693,401 (Federal)$31,800 (IS) 835,201 835,201 100%Feb-1199%Oct-11Sweeting Work is nearly complete, troubleshooting the wireless connection on A Street SE between 17th and 6th Streets.5 CP1010 2010 Storm Drainage Repair/ Replacement:This project will remove sediment from Airport Ponds F and G, the ponds and Bioswale on Riverwalk Drive, and repair a damaged culvert crossing at SE 312th St. and 125th Ave SE.412,000 412,000 222,500 100%Aug-1099%Oct-11LeeWork is nearly complete.6 CP0756 Lea Hill Pump Sta. Decommissioning Phase 2:Phase 2 includes the decommissioning of 2 pump stations that will no longer be required due to the installation of a new pump station in the Verdana development, as well as finishing the work from Phase 1.689,305 689,305 651,286 100%May-1195%Dec-11Sweeting Work is underway, Both stations have been decommisioned . Emergency change order work for sewer repair on AWS and storm repairs on 118th Ave are complete.7 CP0817 2009 Sewer & Storm Pump Station Replacement - Phase C, White River:This project will complete maintenance and repairs at the White River storm pump station.2,801,200 2,801,200 2,375,100 100%Nov-1082%Nov-11Sweeting Project is in suspension, waiting on materials.8 CP1006 Lakeland Hills Reservoir 6:This project will complete the construction of a new reservoir serving the Lakeland Hills Service Area on Francis Ct. SE 3,030,000 3,030,000 2,600,000 100%Mar-1175%Jan-12DunsdonCoating work is underway.9 CP0817 2009 Sewer & Storm Pump Station Replacement - Phase B, Ellingson:This project will replace the Ellingson sewer pump station.3,332,410 3,332,410 2,745,437 100%Oct-1071%Feb-12SweetingWork is underway.10 CP1102 2011 Arterial Preservation Project:This project will perform pavement patching on 6 miles of arterial/collector street including the following:West Valley highway - 37th NW to S 287th Terrace Dr. NW - 56th Ave S to R St NW 4th St NE - AWN to K St NE E Main St - AWN to M St NE Lea Hill Road - 8th St NE to 124th Ave SE SE 304th /104th Ave SE - Lea Hill Road to 120th Ave SE 1,300,000 1,300,000 1,300,000 100%Jul-1170%Nov-11WickstromWork is underway.11 CP0803 37th St SE / R St SE Ped. Connector:Project consists of constructing a walking path/trail along 37th St SE alignment from Olympic St SE to R St SE.92,419 124,300 (State Grant) 216,719 197,708 100%Jul-1165%Dec-11DunsdonWork is underway.CAPITAL PROJECT STATUS REPORT Project Budget ($)Design Construction Page 1 of 6 DI.K
Date: October 11, 2011 Pr iority Total Group Art. St.Water Sewer Storm Other Total Estimated Design Adv.Const.Finish Project No.Proj. No.Location/Description (1-3)(102/105)(430)(431)(432)Funds Budget Cost %Date %Date Manager Status CAPITAL PROJECT STATUS REPORT Project Budget ($)Design Construction 12 CP0909 Lakeland Hills Booster Pump Station:This project will update/replace the existing pump station in the Lakeland Hills water service area in order to meet fire flow demands.2,980,000 2,980,000 2,980,000 100%Oct-1060%Mar-12VondrakWork is underway.13 C410A S. 277th Wetland Mitigation Monitoring:This project is an annual project to complete the requirement monitoring and maintenance of the wetland mitigation sites for the S. 277th Grade Separation Project. Sites are located on the North geodecke property and at the corner of 44th St NW and Frontage Road. Permits require the City to monitor the sites for 10 years.102,400 102,400 116,400 100%Apr-1155%Nov-11DunsdonWork is underway.14 CP1005 South Division St. Promenade Project:The project includes the development of a comprehensive promenade on Division St. from Main St to 3rd St SE/SW. Improvements include upgrades to all utilities and new roadway corridor treatments. 3,000,000 (EDA)5,200,000 (LRF Bonds) 8,200,000 6,049,541 100%Mar-1155%Feb-12Vondrak Work is underway. 1st street intersection to remain closed to late October, weather dependant. 15 CP0916 West Valley Highway - SR18 to W. Main:This project will reconstruct WVH between SR18 and W. Main, including signal improvements at W. Main.705,000 800,000 2,256,885 (TIB Grant)83,710 (124 Fund) 3,845,595 3,845,595 100%Jul-1150%Dec-11Sweeting Work is underway, road closure through 10/22.16 C207A 'A' Street NW Corridor - Phase 1:This project will complete the design and permitting efforts associated with the arterial street corridor ‘A’ Street NW from 14th Street NW south to 3rd Street NW. 1,202,545 (102 and TIF) 406,000 6,580,709 (Fed Grants)1,285,170 (Developer In-Kind)430,855 (Developer) 9,905,279 9,732,186 100%May-1125%Dec-12Gaub Utility work underway. Pre-load is complete. Roadway connection from 3rd to 5th to be completed in 2011, weather permitting. Roadway connection from the existing roadway to 14th St NW and along 10th Street NW will be completed in 2012 due to pre-load requirements.17 C524A SCADA System Improvement:This project will upgrade the City's SCADA system to meet Public Works goals.2,666,200 1,994,500 1,014,000 5,674,700 4,998,512 100%Nov-0914%Dec-12Lee Implementation Contract executed. Preliminary Design Complete. Final design is underway and is approximately 50% complete.18 CP1117 2011 Arterial and Collector Crackseal Project:This project will complete cracksealing on collector and arterial roadways throughout the City.140,000 140,000 140,000 100%Aug-1110%Oct-11Wickstrom Work is underway, but is weather depandent.19 CP1109 2011 Storm Pipeline Repair and Replacement, Phase 1:This project will construct storm drainage repairs and improvements on academy drive Se, 37th Street NW, and 36th Street NE 232,400 232,400 219,090 100%Sep-110%Nov-11Lee Work anticipated to begin in late October.20 CP1116 Downtown Pedestrian Lighting Replacement:This project will replace the existing teal lights that have reached the end of their service life with lights meeting the current downtown standards 1 485,000 (LRF Bond) 485,000 485,000 100%Sep-11Feb-12VondrakAward in process.Page 2 of 6 DI.K
Date: October 11, 2011 Pr iority Total Group Art. St.Water Sewer Storm Other Total Estimated Design Adv.Const.Finish Project No.Proj. No.Location/Description (1-3)(102/105)(430)(431)(432)Funds Budget Cost %Date %Date Manager Status CAPITAL PROJECT STATUS REPORT Project Budget ($)Design Construction 21 C201A M Street Underpass (Grade Separation):The purpose of this project is to grade separate ‘M’ Street SE from the Burlington Northern Santa Fe Stampede Pass Rail line in Phase 1 and completion of the Auburn Black Diamond Road Bypass connection is a future phase.16,052,400 150,000 872,372 (Fed Grant)6,000,000 (FMSIB)235,100 (King Cty)1,543,000 (Ports)478,000 (BNSF) 15,330,872 22,131,000 100%Dec-11Dec-13Sweeting Design, NEPA Approval, ROW Acquisition, Relocation, and the WSDOT ROW certification are all complete. The Bypass Road has been separated from the Grade Separation as a 2nd Phase. TIB Grant application submitted 8/30/11.22 CP0909 Academy Booster Pump Station:This project will update/replace the existing pump station in the Academy water service area in order to meet fire flow demands.15,337,542 5,337,542 3,240,500 95%Nov-11Dec-12Vondrak Consultant work is underway.23 CP1103 132nd Ave SE Tacoma Pipeline 5 Intertie: This project includes design and construction of infrastructure on 132nd Ave SE and the Tacoma Pipeline 5 for the purchase of water from adjacent purveyors.1490,000 490,000 967,500 70%Feb-12Dec-12DunsdonDesign work underway.24 CP0915 Well 1 Improvements:This project will rehabilitate or replace Well 1 so that it can function at full capacity.12,908,944 250,000 3,158,944 3,158,994 45%Jan-12Dec-12Lee Preliminary analysis report complete. Design work underway.25 CP1109 2011 Storm Pipeline Repair and Replacement, Phase 2:This project will construct storm drainage improvements on Hi-Crest Drive NW 1 165,000 165,000 178,310 30%Mar-12Aug-12LeeDesign work underway.26 CP1112 2011 Sidewalk Improvement Project:This project will complete repairs and replacement of existing sidewalks at various locations within the City.1180,000 180,000 180,000 5%Dec-11Mar-12WickstromDesign work underway.27 CPXXXX Lea Hill Safe Routes to Schools Improvements:This project will complete improvements for safe walking routes to Hazelwood Elem., Lea Hill elem., and Rainer Middle School along 116th Ave. SE and SE 312 St., 1 398,500 (Federal)21,597 (ASD) 420,097 420,097 0%Apr-12Aug-12Dunsdon Grant Obligation is in process.28 CP1118 Auburn Way South Pedestrian Improvements - Dogwood to Fir Street:This project will construct a new street lighting system, landscaped median island, a designated mid-0block crosswalk, relocation of existing utility poles, and modifications to the existing signal at Dogwood St. This project also includes a public education element for pedestrian safety.1100,000 740,830 (State)100,000 (Federal) 940,860 940,860 0%Apr-13Oct-13Dunsdon Grant Obligation is in process.29 CP1119 Auburn Way South Corridor Improvements - Fir St. SE to Hemlock St. SE:This project will widen AWS between Fir and Hemlock Streets from 3 lanes to 5 lanes and includes new sidewalks, street lighting, transit improvements and install a new signal at Hemlock St.1 2,426,400 (TIB)606,600 (MIT) 3,033,000 3,033,000 0%Apr-13Oct-13Dunsdon Grant Obligation is in process.30 CP1108 2011/12 Citywide Storm Pond Cleaning:This project will complete the removal of sediment from 8 storm drainage ponds located throughout the City.2 417,600 417,600 417,600 90%Mar-12Sep-12Lee Contract documents are being finalized.Page 3 of 6 DI.K
Date: October 11, 2011 Pr iority Total Group Art. St.Water Sewer Storm Other Total Estimated Design Adv.Const.Finish Project No.Proj. No.Location/Description (1-3)(102/105)(430)(431)(432)Funds Budget Cost %Date %Date Manager Status CAPITAL PROJECT STATUS REPORT Project Budget ($)Design Construction 31 CP0765 Lakeland Hills Reservoir Improvement:This project will provide various improvements at the reservoir, including painting, seismic upgrades, and facility modifications.2400,000 400,000 400,000 75%Apr-12Oct-12Vondrak Bid documents complete. Project is dependent upon completion of Reservoir 6 improvement.32 CP1024 AWS and M Street SE Intersection Improvements:This project will construct improvements at the intersection to address capacity and safety concerns.275,000 75,000 975,000 10%Jun-12Jun-13Lee AWS/M St. SE - Installed protected left turn for east/west bound traffic on AWS turning onto M St. SE (Completed)17th/M St. SE - restrict left turn movements from 17th to M. Public Notice in process, installation after notices complete.AWS/M St. SE Pre-Design - determine the ultimate configuration and footprint of the intersection, including addressing the westbound AWS to northbound M St. SE turning movement, access control, and bike accommodations for crossing AWS. (Scheduled to be completed by Sept 1st)33 CP0906 2009 Gateway Project:This project will construct a new gateway sign at East Valley Highway and Lake Tapps Parkway.3 100,000 (Gen Fund) 100,000 100,000 30%HoldHoldLee Easement acquisition completed. Project on hold.34 CP0624 Well 5 Upgrade:This project will construct a new well facility including emergency generator and disinfection capability.3 751,900 751,900 751,900 0%Jan-11Dec-11Lee Consultant scoping in process.35 C512A Well 4 Improvements:This project will construct a new building to house a standby generator, disinfection equipment, and restroom facilities for staff.3630,000 630,000 630,000 0%Mar-12Dec-12Dunsdon Consultant scoping in process. Work being coordinated w/ Facilities Generator Project.36 C229A BNSF/EVH Pedestrian Undercrossing:This project will construct a pedestrian undercrossing of both East Valley Highway (A St SE) and the BNSF rail tracks just north of the White River.3 385,000 (State) 385,000 9,000,000 60%HoldHoldDunsdon Final design on hold pending BNSF issues. Additional funds will be required to complete design, environmental permitting, and construction. TOTAL10,505,752 19,750,586 6,016,215 6,092,200 34,520,043 77,134,796 87,119,410 Page 4 of 6 DI.K
Date: October 11, 2011 Total SOS Water Sewer Storm Other Total Estimated Design Adv.Const.Finish Project No.Proj. No.Location/Description (103)(430)(431)(432)Funds Budget Cost %Date %Date Manager Status Wickstrom 2011 Program approved by Council Committee.37 CP1101 2011 Local Street Pavement Preservation - Phase 1:This project will rehabilitate and rebuild deficient pavement on local streets in and around the City's downtown area. This Phase 1 project includes the patching and overlay of concrete and asphalt streets.1,800,000 - - - - 1,800,000 1,783 ,603 100%Jun-1190%Nov-11Wickstrom Work is underway, chip seals and paving are complete. Restoration and striping work in process.38 CP11##2011 Local Street Pavement Preservation - Phase 2:This project will rehabilitate and rebuild deficient pavement on local streets in and around the City's downtown area. This Phase 2 project includes the reconstruction of 6th Pl NE off of 6th St, 2nd St. NE between R St and O St, H St SE between 2nd St. and 4th St., and G/3rd St SW between Main and E St, including utility improvements within these streets.850,000 450,000 - 4 25,000 - 1,725,000 1,725,000 85%Nov-11Jul-12WickstromDesign work is underway.2,650,000 450,000 - 425,000 - 3,525,000 3,508,603 TOTAL SOS PROGRAM 2011 & 20122,650,000 450,000 - 425,000 - 3,525,000 3,508,603 Design Construction 2011 SOS Program: This project will complete pavement preservation of local streets through a combination of contracts.2011 SOS Program Subtotals SOS PROGRAM STATUS REPORT Project Budget ($)Page 5 of 6 DI.K
Date: October 11, 2011 Total Total Design Adv.Const.Finish Staff Action No.Proj.#Location/Description Budget Estimated Cost %Date %Date Manager Committee Status A CP0922 City Hall Plaza Improvements:The project includes the renovation of the City Hall Plaza a rea, including landscaping, water features, and various surface treatments. Thi s includes the expanded Plaza on the Marvel site.2,352,648 $ 2,321,627 $ 100%Aug-10100%Jun-11ChamberlainDRC Final Pay is in process. Funding is approximately 1.66M in LRF Bonding and 0.69M in 328 funding.B CP1115 NW City Hall Plaza Improvements:This project will renovate the NW entrance to City Hall simil ar to the recent improvements on the south side of City Hall. Work w ill include new pavement, updated lighting, ADA Ramp upgrades and new City Hall signage.475,977 $ 458,570 $ 10%Dec-11May-12ChamberlainDRCConsultant work is u nderway C MS1110 Jacobsen Tree Farm and Fields Residential Buildings Demolition:This project will demolish the existing buildings located on the Jacobsen Tree Farm and on the Fields properties.142,000 $ 190,000 $ 100%Oct-11Jan-12DunsdonMSCBids open 10/18.D CP1016 Fenster Levee Project:This project will complete new levee improvements on the Fenste r Levee along the Green River.539,100 $ 539,100 $ 60%N/ADec-12AndersenPCDC Work will be completed by King County. Funding is from a Grant and matching storm funds.E MS1003 Airport Storm Water Inventory/Survey:This is a survey to complete a composite drawing and as-built information related to the Airport's storm drainage system.148,235 $ 148,235 $ N/AN/AApr-11GarciaMSC Report is completed and PWC briefed 4/18/11. Analysis of needed improvements is underway.F MS0802 Airport Re-Roof:This project will complete roof improvement to the Airport build ings as needed.200,000 $ 200,000 $ 100%Jan-11TBDBurkeMSC Bids Rejected because they were 50% over the City's estimate. New product being tried in place of roof replacement.OTHER PROJECTS - ACTION BY OTHER COMMITTEES Page 6 of 6 DI.K