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Home My WebLink About09-06-2011 cmoF_ =�`* • Finance Committee September 6, 2011 - 6:00 PM , _ >_.,,_.._: Annex Conference Room 1 WASH INGTON, MINUTES - --_ _-- -----_-__-------- I. CALL TO ORDER Chair Nancy Backus called the meeting to order at 6:00 p.m. in Conference Room 1 located on the second floor of the City Hall Annex located at One East Main Street in Auburn. A. Roll Call I Chair Backus and Member Wagner were present. Vice Chairiynn Norman was ! excused. Aiso present were: Mayor Peter B. Lewis, Councilmember John I Partridge, GityAttorney Daniel B. Heid, Human Resources and Property/Risk Management Director Brenda Heineman, Economic Development Manager poug Lein, Public Works Director Dennis Dowdy, Planning and Development Director Kevin Snyder, Finance Director Shelley Coleman, Financial Planning Manager � Martin Chaw, Economic Developmerrt Planner Bill Thomas, and City Clerk , , Danielle Daskam. B. Announcements There was no announcement. � C.. Agenda Modifications Agenda modifications included the addition of claims and payroll vouchers, the aiidition of a discussion item �elating to animal services, a correction to the bad debt write-off reducing the amourtt to $41,305.14, and the addition of a discussion item relating to a proposed ordinance creating a transportation benefit district. II. CONSENT AGENDA � A. August 15, 2011 Minutes Member Wagner moved and Chair Backus seoonded to approve the August 15, j 2011 minutes. i MOTIQN CARRIED UNANIMOUSLY. 2-0. �I B. Claimsbouchers (Coleman) � Claims check numbers 406909 through 406349 in the amount of I $3,099,285.90 and one w'ire transfer in the amount of $5,000.00 and dated September 6, 2011. Committee members reviewed the claims and payroll vouchers and briefly Page 1 of 5 discussed claims vouchers 407000, 407018, 407177, 407255, 407251, 407277 and 407289. Member Wagner moved and Chair Backus seoonded to approve the claims and payroll vouchers. MOTION CARRIED UNANIMOUSLY. 2-0. C. Payroll Vouchers (Coleman) Payroll check numbers 532023 to 632116 in the amount.of $340,272.59 and electronic deposit transmissions in the amount of $1,160,060.45for a grand total of$1,500,333.04 for the pay period covering August t f, 2011 to August 31, 2011. See claims vouchers for approval of payroll vouchers. � D. Bad Debt Write-Off (Coleman) City Council approve the write-off of utility customer accounts in the amount of$41,305.14. Financial Planning Manager Chaw reported that the bad debt write-off in the amount of$41,305.14 consists of 23 utility accounts. The accourrts are more than six months oid and are deemed uncollectible due tobankruptcy or accounts associated with tribal land. City Attomey Heid stated that fhe City is unable to fiie liens against tribal lands. Member Wagner reported that the Public Works Committee will be reviewing the utilities policies and considering whether prepaid escrow accounts or some other method would be viable to,protect the City's inferests against delinquerrt utiliry accouMs. Member Wagner moved and Chair Backus seconded to approve the bad debt write-off. MOTION CARRIED UNANIMOUSLY. 2-0. II I. ORDINANCES A. Ordinance No. 6370 (Coleman) An Ordinance of the City Council of the Ciry of Auburn, Washington, amending Ordinance.No. 6339, the 2011-2012 Biennial Budget Ordinance as amended by Ordinance No. 6351, Ordinance No. 6352 and Ordinance No. 6362 authorizing ainendment to the City of Auburn 2011-2012 Budget as set forth in Schedule "A" Committee members reviswed Ordinance No..6370. Member Wagner moved and Chair Backus seconded to recommend City Council approval of Ordinance No. 6370. Page 2 of 5 MOTION CARRIED UNANIMOUSLY. 2-0. IV. RESOLUTIONS A. Resolution No. 4750 (Dowdy) A Resolution of the City Council of the City of Auburn, Washington declaring certain items of property as sarplus and authorizing their disposal Public Works Director powdy explained that Resolution No. 4750 calls for the surplus of various vehicles and equipment due to their high mileage, high hours, and high cost of repairs. Member Wagner moved and Chair Backus seconded to recommend City Council approval of Resolution No. 4750. MOTION CARRIED UNANIMOUSLY. 2-0. V. DISCUSSION ITEMS A. Ordinance No. 6376 (Lein) An Ordinance of the City Council of the City of Auburn, Washington, amending Section 3.60.035 of the Auburn City Code regarding construction sales fax exemption EconomicDevelopment Managerpoug Lein preserrted Ordinance No. 6376, which amends Ordinance No.B342 authorizing certain exemptions to sales and use tax. The proposed ordinance expandsthe sales and use tax incentive program to investment.and expansion of smaller boutique retail space of less than 25,000 square feet.within the Downtown Urban Cerrter District and the creation of investment towards manufacturing jobs through change of occupancy and/or the expansion of or newdeveloped manufacturingspace within the Mi, M2 and EP zoned districts. B. Resolution No. 4748 (Rempher) A Resolution of the City C,ouncil of the City of Aubum, Washington, authorizing the Mayor and City Clerk to execute an Interlocal Agreement be4ween the City of Aubum andthe City of Pacific for information services technalogy Mayor Lewis explained that Resolution Na 4748 authorizes an Interlocal Agreemerd between the Gity and the Gity of Pacific for information services support. The City of Autium already supports the Pacific Police Department with Spillman Records Management software. The interlocal agreement extends service to network and,desktop support, virus and operating system patch management and technical services. Mayor lewis stated the agreemenYis full cost recovery. Member Wagner expressed concern with the last buliet item in.Exhibit A, Scope of Senrices, Services Provided, "technical research and recommendations" antl whether the item could be construed to apply to a Iarge project such as a SCADA Page 3 of 5 project. Mayor Lewis and Director Heineman explained that the services to be provided only extend to general network and desktop services. C. Resolution No. 4749 (Dowdy) A Resolution of City Council of the City of Aubum, Washington, Authorizing the Mayor and City Clerk to Negotiate and Execute an Agreement.with the City of Tacoma to Provide a Wholesale Connection for the 132nd Avenue SE Tacoma Pipeline 5 Intertie�Improvement'Project (CP1103j Public Works Director powdy explained that Resolution No. 4749 authorizes an irttertie project to connect the Ciry's water system on 132nd Avenue SE to the Tacoma Pipeline 5, similaF to an earlier intertie at B Street NW. D. GASB 54 (Coleman) Financial Planning Manager Chaw presentedinformation on Governmental Accounting Standards Board (GASB) Statement 54 relating to fund balance reporting and governmental fund type definitions. E. Animal Services Human Resources and Property/Risk Management Director Heineman preseMed the Committee with a copy of King County's initial review of the Aubum Valley Humane Society's proposal fo provide animal services to the City of Auburn. Director Heineman pointed out that the information prodided 6y King County is a draft with their final comments and analysis expected on September 13, 2011. Director Heineman briefly reviewed King Countyscomments relating to capital project contingencies, building maintenance, animal control vehicle, licensing revenues, hours of operation, capacity, public disciosure, euthanasia rate, and other cifies' experiences. There was brief discussion regarding animal services on the Muckleshoot Indian Tribe reservation. Director Heineman reported that King County Animal Control represeMatives will be meeting with her on September 13, 2011, to discuss their plan for all member cities. The City of Auburn represents 17%of King County Animal Control's revenue. Finance Director Coleman stated thatShe 2011-2012 Biennial Budgetwas adopted with funding forthe King County contract. The budget will have to be amended should the Ciry contract with Auburn Val�ey Humane.Society, and any capital improvements will need to be funded from undesignated General Fund balance. F. Transportation Benefit District Mayor Lewis presented a draft ordinance establishing a Transportation Benefit District. A Transportation Benefit District provides another tool for the levying of additional revenue sources for transportation improvements within the District. Page 4 of 5 The proposed Ordinance defines the Governing Board, which would be comprised of the Aubum City Council, defines the District, provides for an advisory committee, designates the use ofYhe funds, and provides-fo�the dissolution of the District. VI. ADJOURNMENT There being no further business to come before the Committee, the meeting adjoumed at 7:08 p,m. h APPROVED THE� DAY OF SEPTEMBER, 2011. ,��,�� Nancy a , Chair Danielle Daskam, City Clerk Page 5 of 5