HomeMy WebLinkAbout09-19-2011 cmroF_ �� * Finance Committee
September 19, 2011 - 6:00 PM
Annex Conference Room 1
' �vnsr+�NCroN MINUTES
I. CALL TO ORDER
Chair Nancy Backus called the meeting to order at 6:00 p.m. in Conference Room 1
located on the second floor of the City Hall Annex located at One East Main Street in
Auburn.
� A. Roll Call
Chair Backus, Vice Chair Lynn Norman, and Member Rich Wagner were present.
Also present were: MayorPeter B. Lewis, Councilmember John Partridge, City
' Attomey Daniel B. Heid, Public Works Director Dennis Dowdy, Information
Services Director Lorrie Rempher, Planning and Develapment Director Kevin
, Snyder, Financial Pianning Manager Martin Chaw, Finance Accounting Manager
Rhonda Ewing, Economic Development Planner Bill Thomas, Economic
Development Manager poug Lein; and City Clerlc Danielle Daskam.
B: Announcements
There was no announcement.
C. Agenda Modifications
There was no change to 4he agenda.
II. CONSENT AGENDA
A. September 12, 2011 Minutes
Vice Chair Norman moyed,and Member Wagner seconded to approve the
September 6, 2011 minutes.
MOTION CARRIED UNANIMOUSLY. 3-0.
B. Claims Vouchers (Coleman)
Claims check numbers 407350 through 407720 in the amount of
$5,911,428.33 and dated September 19, 2011.
Committee members,reviewed the claims and payroll vouchers and briefly
discussed claims vouchers 407444, 407700, 407525; 407618, and 407662.
Vice Chair Norman moved and Member Wagner seconded to approve the claims
and payroll vouchers.
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MOTION CARRIED UNANIMOUSLY. 3-0.
C. Payroll Vouchers (Coleman)
Payroll checknum6ers 532117 to 532193 in the amount of$822,373.66
and electronic deposit:transmissions in the amount of $1,142,938.33 for a
grand total of $1,965,31.1.99,for the pay period covering September 1, 2011
to September 14, 2011.
See ciaims vouchers for approval of payroll vouchers.
I I I. ORDINANCES
A. Ordinance No. 6376 (Snyder)
An Ordinance of the City Council ofthe City of Auburn, Washington,
repealing Section 3.60.035 of the Aubum City Code and creating a new
Section 3.60.036 of the Aubum City Code regarding construc4ion sales tax
refunds
Ordinance No. 6376 was previously reviewed by the Committee on September 6,
2011.
Vice Chair Norman moved and Member Wagner seconded to approve Ordinance
No. 6376.
MOTION CARRIED UNANIMOUSLY. 3-0.
IV. RESOLUTIONS
A. Resolution No. 4746 (Rempher)
A Resolution of the City Council of the City of Auburn, Washington,
declaring certain items of property as surplus and authorizing their disposal
Information Services Di�ector Rempher stated that the items requested for surplus
are non-repairable and/orotisolete.
Vice Chair Norman moved and Member Wagner seconded to approve Resolution
No. 4746.
MOTION CARRIED UNANIMOUSLY. 3-0.
B. Resoiution No. 4748 (Rempher)
A Resolution of the City Council of the Ciry of Auburn, Washington,
authorizing the Mayo� and Gity Clerk to execute an Interlocai Agreement
between the Ciry of Aubum and the City of Pacific for information services
technology
Resolution No. 4748 was reviewed by the Committee on September 6, 2011. The
resolution provides for an interlocal agreement with the City of Pacific for
ir�formation services technology and is a full cost recovery agreement.
Vice Chair Norman moved and Member Wagner seconded to approve Resolution
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No. 4748.
MOTION CARRIED UNANIMOl1SLY. 3-0.
V: DISCUSSION ITEMS
A. Ordinance No. 6377 (Dowdy)
An Ordinance of the City Council of the City of Auburn, Washington,
Establishing a Transportation Benefit District Within the Corporate Limits of
the City of Aubum,Specifying the Maintenance and Preservation of Existing
Transportation Improvements,,Providing for Additional Transportation
Improvements and Creating a New Chapter 323 of the Au6um City Code
Entitled "Auburn Transportation Benefit District
Mayor Lewis stated thatOrdinance No. 6377 establishes a Transportation Benefit
District (TBD) and was originally discussed at Public Works Committee meetings
and at the Jast Council retreat No particular funding sources are being proposed
at this time. Mayor Lewis pointed out that the ordinance provides for an advisory
committee to advise the City Council/TBD Governing Board on project priorities.
Committee members commented that the TBD provides for more transparency,
institutionalizes the advisory committee, and mayprove to be more competitive in
obtaining grant funding for transportation projects.
B. Resolution No. 4751 (Snyder)
A Resolution of the City Council of the City of Auburn, Washington
expressing support forproposed King Courrty Ordinance 2U11-0227
regarding Pacific Raceways
Planning and Development Director Snyder explained that Resolution No. 4751
expresses the City Council's support for King County Ordinance 2011-0227
pertaining to the establishment of a demonstration project designation for Pacific
Raceways for tFie purpose of creating and eValuating a master planning process
for the Raceways. The County ordinance envisions a master plan process for
Pacific Raceways along with the establishment of a development agreement and
a comprehensive environmental impact statement review. The process will allow
concemed citizens fo be more engaged in the process and provide multiple
opportunities for public corriment.
Member Wagner suggested that the Mayor's letter to the Counry emphasize that
the City at this point only endorses the process and not any particular plan.
Member Wagner also recommended substituting the word "alleviate" with
"address" in the second paragraph on page 2 of the resolution.
C. July 2011 Financial Report (Coleman)
Financial Planning Manager Chaw presented the July Financial Report and
distributed a substitute.spreadsheet entitled Sales Tax Summary, July 2011 Sales
Tax Distribution (for May 2011 retail activity).
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As of the end of July, Generai Fund revenues are sufficient to meet expenditu�es.
Revenues are higher due to stronger than anticipated collections in property and
sales taxes. Expendftures are slightly below budget due to timing of expenses.
Manager Chaw 6riefty reviewed the enterprise funds. The Water Utility is
operating at a loss due to lower water_usage by ratepayers. The Sewer Utility is
operating at a loss due to timing of payments to Metro forsewer services. Gol'f
Course revenues improved due to favorable weather conditions, but the fund
continues to operate at a loss as of July. The Cemetery Fund is operating at a
slight loss and wiil be monitored closely to determine if the year-to-date losses can
be reversed by the end of tfie year.
Member Wagner stated that it was a recent decision by Council to fund
depreciation in the Wate�and Sewer Utility funds. He questioned whether to
continue funtling depreciation in the two funds which are now operating at aloss.
Mayor Lewis requested that.the Public Works and Finance Committees discuss
depreciation and amortizabon of the utiliUes. Member Wagner requested fhat the
Public 1Norks Committee agenda also include the monthly financial reports for the
utility funds.
VI. ADJOURNMENT
There being no further business to come before the Committee, the meeting adjoumed
at 6:43 p.m.
d
APPROVED THE ��DAY OF OCTOBER, 2011.
�
Nancy §; Chair anielle Daskam, City Cierk
,
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