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Home My WebLink About10-03-2011 c�noF_ =��* Finance Comm.ittee October 3, 2011 - 6:00 PM Annex Conference Room 1 wnsH i Ncrorv MIN UTES I. CALL TO ORDER Chair Nancy Backus called the meeting to order at 6:00 p.m. in Conference Room 1 located on the second floor of the City Hall Annex located at One East Main Street in Auburn. A. Roll Call Chair Backus and Member Rich Wagner were present. Vice Ghair Lynn Norman was excused. Also preseert were: City Attorney Daniel B. Heid, Public Works Director Dennis bowdy, Finance DirectorShelley Goleman, Risk Manager Rob Roscoe, and City Clerk Danielle Daskam. B. Announcements There was no announcement.. C. Agenda Modifications The agenda was modified to include an additional discussion item relating to a Pubiic Works contract with Utilities Services, Inc. II. CONSENT AGENDA A. September 19, 2011 Minutes Member Wagner moved and Chair Backus secoricJed to approve the September 19, 2011 minutes. MOTION CARRIED UNANIMOUSLY. 2-0. B. Ciaims Vouchers (Goleman) Claims check numbers 407721 through 408052 in the amount of $3,494,94620 ancl dated October 3, 2011. Committee members reviewed the claims and payroll vouchers and briefly discussed claims vouChers 407748, 407782, 407836, 407932, and 407982. Member Wagner moved and Chair Backus seconded to approve the claims and payroll vouchers. MOTION CARRIED UNANIMOUSLY. 2-0. C. Payroil Vouchers (Coleman) Page 1 of 3 Payrolf check numbers 532194 to 532256 in the amount of $308,306.18 and electronic deposit transmissions in #he amount of $1,177,954.68 for a grand total of $1,486;260.86 for the pay period covering September 15, 2011 to September 28, 2011 . See claims vouchers for approval of payroll vouchers. III. DISCUSSION ITEMS A. Ordinance No. 6373 (WagnedHeid) An Ordinance of the Gity Council of the City of Auburn, Washington, amending Section 2.51,020 of the Auburn City Code relating to compensation of Council members and the Deputy Mayor Committee members reviewed Ordinance No. 6373: Chair Backus noted that the _. proposed,ordinance prodides that a Councilmember will receive $50.00 per meeting for attendance at the meetings of regional boards, commissions or committees up to a maximum of four meetings per month. Chair Backus questioned whether a Councilmember should receive the additional compensation provided for in the proposed ordinance, if fhat Councilmember is already receiving compensa#ion from the entity.. Chair Backus cited the Valley Regional Fire Authority as an example. City Attorney Heid suggested additional verbiage to the effect "excepting the meetings of those regional boards, commissions or committees for which the Counalmembers receives separate compensation from.the regional board, commission or committee" Committee inembers concurred. B. Resolution No. 4753 (Dowdy) A Resolution of the City Council of the City of Aubum, Wastiington, authorizing;he Mayor to execute a Construction Loan Agreement between the City of Auburn and the YUashington State Public Works Board relating to the M Street SE.Underpass;Project (C201A) Public Works Direct_or powdy explained that Resolution No. 4753 authorizes a Constructian Loan Agreement with the Washington State Public Works Trust Fund Board for the design; property acquisition, and construction of the M Street Underpass Project. The loan will allow the City to proceed with bidding the project by the end of the year. Direcfor powdy also statedthat the City would like to ensure the earliest possible allocation of the funds from the State. The Ciry is not obligated to take the full loan amount. C. Resolution No. 4754 (Dowdy) A Resolution of the City Council of the City of Aubum, Washington, authorizing the Mayor to confirm the amounts owed and reimburse Pierce County, Puget Sound Energy and Cascad.e Water Ailiance for the easement fees that the City agreed to pay after the annexation of the area that encompasses the Lake Tapps Parkway Drainage Facilities that empty into the Puget Sound Tailrace Page 2 of 3 Public Works Director powdy explained that in 2000, the City Council adopted Resolution No. 3249 approving a pre-annezation agreement with Pierce County. Under the agreement, the City of Aubum agreed fo take ownership of the drainage facilities for the Lake Tapps Parkway being constructed by Pierce County and the developer unde[a separate agreement. In 2011, the City approved the annexation that included the referenced drainage facilities. Howeyer, the requirement to transfer the drainage facilities thaYempty into the Puget Sound Energy tailrace was overlooked by Pierce County and the city, and the County continued to pay Puget Sound Energy for the easement until 2010. The necessary deeds and easements have now been executed and recorded, and the City has taken ownership of the 4&inch storm main and outfall. The resolution authorizes paymerit of past due fees to Pierce County; Puget Sound Energy and Cascade WaterAlliance. The annual payment to Cascade Water Alliance for the easement is approximately$7,000. IV. ADJOURNMENT There being no further business to come before the Committee, the meeting adjoumed at 625 p.m. APPROVED THE � DAY OF OCTOBER, 2011. � /� an ackus, Chair anielle Daskam, Ciry Clerk c� Page 3 of 3