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I. CALL TO ORDER
DRAFT
DOWNTOWN REDEVELOPMENT
COMMITTEE
AUGUST 9, 2011
MINUTES
Chair Lynn Norman called the meeting to order at 4:00 p.m. in Annex Conference Room 2,
located on the second floor of One East Main Street, Auburn, Washington. Committee
Members present were: Chair Lynn Norman, Vice Chair Nancy Backus, and Member Rich
Wagner.
Staff present included: Planning Manager Elizabeth Chamberlain and Support Clerk Bobbie
Hodgkinson.
Audience Members present were: Ronnie Roberts, Gosanko Chocolates
II. CONSENT AGENDA
A. Meeting Minutes — July 12, 2011
Vice Chair Backus moved and Member Wagner seconded to approve the consent
agenda items as presented.
MOTION CARRIED UNANIMOUSLY 3 -0
III. ACTION
A. Consultant Agreement AG -C -406
Planning Manager Elizabeth Chamberlain stated this is part of the next round of projects
to accomplish with the balance of the Local Revitalization Funds (LRF). At the May 24,
2011 Downtown Redevelopment Committee meeting, the Committee provided direction
to staff on which projects to move forward with. One of these projects is remodeling the
NW City Hall plaza entrance. The recommendation is for a consultant agreement with
KPG, Inc., to perform the design work for the northwest City Hall Plaza improvement.
As outlined in the Agenda Bill, the scope of the consultant agreement includes designing
improvements that will be similar to the existing plaza improvements completed recently
at the southeast corner of City Hall. It includes possible sidewalk improvements,
pavement improvements, ADA ramp, possible lighting improvements, City Hall wall sign,
and related site furnishings and landscape. The consultant contract is anticipated to not
exceed $63,000.
Ms. Chamberlain noted that we will be looking at carrying through some of the design
features of the front plaza. The ADA ramp is included in case improvements are
needed, and some additional survey work will be required to determine whether the
ramp meets current ADA standards. Sidewalk improvements are also included because,
until the actual design, it is not known how much of the sidewalk might need to be
replaced to meet standards.
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Downtown Redevelopment Committee Minutes August 9, 2011
The Budget Status Sheet has the design at about $63,000 which leaves some cushion in
case something comes up during the design phase. The estimate came back a little less
which leaves some surplus in Fund 330. Member Wagner inquired if the $63,000 falls
within the small works contact threshold. Ms. Chamberlain responded that the
professional services roster through Municipal Research Service Center was used to
select three consultants for the review and selection process. It was not an advertised
bid process.
Member Wagner wanted to know what will be done in the way of pavement on this
project. Ms. Chamberlain indicated it is primarily the lower level below the staircase
area similar to the SE corner of City Hall working in that similar paver pattern and would
not include the upper part near the doorway.
Chair Lynn Norman asked about the infrastructure. Ms. Chamberlain indicated this is
more of a surface project; it is a much smaller area and the level of grading and
excavation is minimal. There is an existing storm drain that will be improved to meet
current standards.
The handrails appear to meet ADA standards but, as part of the survey work, the height
of the railings will be checked for compliance. The Committee would like, as part of the
design scope, to look into adding railings to the staircase as was done with the new City
Hall Plaza.
Vice Chair Backus moved and Member Wagner seconded the motion to forward
Consultant Agreement AG -C -406 to full Council for consideration.
IV. DISCUSSION/ INFORMATION
A. Matrix
Ms. Chamberlain noted, Item 10, Downtown Incentives, that the Economic Development
staff may be ready to bring this item back for discussion at the next Downtown
Redevelopment meeting. The focus is on reviewing new incentives; however, the
Committee agreed that existing incentives should be included for a complete picture.
Director Snyder and Ms. Chamberlain met with the consultant last week to provide
comments and changes to the draft market analysis before sharing with the Mayor and
the Committee. As a result, that date can be bumped out.
V. ADJOURNMENT
There being no further business to come before the Downtown Redevelopment Committee,
Chair Norman adjourned the meeting at 4:11 p.m.
APPROVED THIS DAY OF
Lynn Norman, Chair Bobbie Hodgkinson, Support Clerk
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