HomeMy WebLinkAbout10-24-2011 Agenda Packet Municipal Services Committee October 24, 2011 - 3:00 PM City Hall Conference Room 3 AGENDA I. CALL TO ORDER A. Roll Call B. Announcements C. Agenda Modifications II. CONSENT AGENDA A. Municipal Services Minutes October 10, 2011* B. Public Works Contract No. 11 -21* (Dowdy) Award Small Works Contract No. 11-21, to SkyCorp, L td. on their low bid of $75,698.00 plus Washington State sales tax of $7,191.31 for a total contract price of $82,889.31 for Project No. MS1110, Jacobsen Tree Farm and Fields R esidential Buildings Demolition Project III. DISCUSSION ITEMS A. Resolution 4757* (Faber) A Resolution of the City Council of the City of Aub urn, Washington, authorizing the Mayor and City Clerk to execute the Museum Services Agree ment between the City of Auburn and the White River Valley Historical Society B. Animal Control & Licensing Quarterly Update (S nyder) C. Auburn Manor Mobile Home Park* (Coleman) D. Golf Course Working Capital Review* (Coleman) E. Ordinance No. 6379* (Coleman) An Ordinance of the City Council of the City of Aub urn, Washington, amending Ordinance No. 6339, the 2011-2012 Biennial Budget Ordinance, as amended by Ordinance No. 6351, Ordinance No. 6352, Ordinance No. 6362, Ordinance N o. 6370 and Ordinance No. 6378, authorizing amendment to the City of Auburn 2011-20 12 Budget as set forth in Schedule "A" F. Red Light Photo Enforcement Quarterly Update* (Lee ) G. Matrix* IV. ADJOURNMENT Agendas and minutes are available to the public at the City Clerk's Office, on the City website (http://www.auburnwa.gov ), and via e-mail. Complete agenda packets are avai lable for review at the City Clerk's Office. *Denotes attachments included in the agenda packet.
AGENDA BILL APPROVAL FORM Agenda Subject: Municipal Services Minutes October 10, 2011 Date: October 11, 2011 Department: Police Attachments: Minutes 10 -10 -11 Budget Impact: $0 Administrative Recommendation:Background Summary:For Info Only Reviewed by Council Committees:Councilmember:Staff:Meeting Date:October 24, 2011 Item Number:CA.A AUBURN * MORE THAN YOU IMAGINED CA.A
Municipal Services Committee October 10, 2011 - 3:00 PM City Hall Conference Room 3 MINUTES I. CALL TO ORDER A. Roll Call Chair Peloza called the meeting to order at 3:00 p.m. in Conference Room 3 on the second floor of City Hall, 25 West Main Street, Auburn WA. Members present : Chair Bill Peloza, Vice Chair Sue Singer, Member John Partridge. Staff present : Mayor Pete Lewis, Chief of Police Bob Lee, Publi c Works Director Dennis Dowdy, Finance Director Shell ey Coleman, Planning and Development Director Kevin Snyder, City Attorney Dan Heid, Assi stant City Attorney Doug Ruth, Assistant City Attorney Steve Gross, Assistant Public Works Direct or Dennis Selle, Principal Planner Jeff Dixon, Police Secretary/Scribe Kathy Emmert. Others prese nt: citizens Wayne Osborne and Nick Perius, Dorsey & Whitney representative Terry Danysn, Aubur n Reporter representative Robert Whale. B. Announcements There were no announcements. C. Agenda Modifications There were no agenda modifications. II. CONSENT AGENDA A. Municipal Services Minutes 9/26/11 Meeting Vice Chair Singer moved to accept the Consent Agend a. Member Partridge seconded. Chair Peloza concurred. MOTION CARRIED: 3:0 III. DISCUSSION ITEMS A. Auburn Gateway Project - Draft Development Agreemen t (Snyder) Review and discussion of draft Development Agreemen t (DA) for Auburn Gateway Project proposed by Robertson Properties Gr oup. Principal Planner Jeff Dixon provided and overview and summary of the draft development agreement between the City of Auburn and Robertson Properties Group for the property located at the far north end of Auburn and known as the Auburn Gateway Project. Committee members having had an opportunity to review the materials t hrough other committee presentations requested a few clarifications. The Committee supp orts this project. B. Auburn Gateway Project - Draft Planned Ordinance (Snyder) Review and discussion of draft Planned Action Ordin ance (PAO) for Auburn Page 1 of 2 CA.A
Gateway Project proposed by Robertson Properties Gr oup. Principal Planner Jeff Dixon provided background an d summarized the proposed Ordinance and explained how it related to the draft development a greement. The Committee supports the Ordinance recognizing there may be some fine tuning prior to it's presentation and implementation by the full Council as the project progresses. C. Solid Waste - Tipping Fees (Coleman) Finance Director Shelley Coleman presented informat ion regarding increased King County landfill costs (Tipping Fees) for haulers from $95 to $109 fo r a garbage ton. The City of Auburn anticipated an increase in these tipping fees for 2 012, and included the increase in its fee structure to citizens in the 2011 rate changes. King County Council will be reviewing the 2013 rates next year. D. Alleyway Speed Limits Director Dowdy and Assistant City Attorney Doug Rut h addressed the request of the Committee to revisit the possibility of establishing speed limit s in city alleyways.Legal consulted with both Judge Burns and the WSDOT. It is their opinion that stat e law prohibits setting a speed limit lower than 20 mph in an alleyway. The City has and will conti nue its policy of meeting with neightorhoods and when requested implement traffic calming measures s uch as humps and pillows in alleyways. E. Matrix The Matrix is updated as follows: Item 20 P - a correction to a date in the Status co lumn reflecting the effective date of the Animal Services Agreement to January 1, 2012 with actual o perations beginning January 1, 2013. Item 24 P - will reflect the "special" scheduled Mu nicipal Service Committee workshop date of October 20, 2011. IV. ADJOURNMENT The meeting adjourned at 3:50 p.m. The next meeting is scheduled for October 24, 2011 at 3 p.m. Signed this ____ day of October, 2011. __________________________________ _________________________________ Bill Peloza, Chair Kathy Emmert, Police Secretary/Scribe Page 2 of 2 CA.A
AGENDA BILL APPROVAL FORM Agenda Subject: Public Works Contract No. 11-21 Date: October 19, 2011 Department: Public Works Attachments: Budget Status Sheet Bid Tabulation Summary Vicinity Map Budget Impact: $0 Administrative Recommendation:Municipal Services Committee recommend City Council award Small Works Contract No. 11-21, to SkyCorp, Ltd. on their low bid of $75,698.00 plu s Washington State sales tax of $7,191.31 for a total contract price of $82,889.31 for Project No. MS1110, Jacobsen Tree Farm and Fields Residential Buildings Demolition Project.Background Summary:The purpose of this project is to demolish City-own ed residential buildings located at 12913 SE 294th Street, 13009 SE 294th Street and 32882 56th Ave S. The first two properties are known as the Jacobsen Tree Farm. Th e last property is known as the Fields Property. There is one residence located at each address, for a total of three residences. In addition, the 13009 SE 294th Street property also contains two sheds and a metal clad p ole barn. The metal clad pole barn will not be demolished because the City intends to use the barn for storage of ma terials for street maintenance needs on Lea Hill. The demolitio n will include the removal of hazardous materials (asbestos and lead paint), the severance of existing utilities, a nd the decommissioning of two existing water wells and three septic systems serving the properties. Demolition is anticipated to start in December 2011 and be complete in early 2012. The total project cost is estimated to be $113,267 and there is currently $142,000 available in the 50 5 (Facilities) fund for this project.A project budget contingency of $2 8,733 remains in the 505 (Facilities) fund. Reviewed by Council Committees:Municipal Services Councilmember:Peloza Staff:Dowdy Meeting Date:October 24, 2011 Item Number:CA.B AUBURN * MORE THAN YOU IMAGINED CA.B
Project No: MS1110Project Title: Project Manager: Leah Dunsdon Project Initiation Initiation Date: Sept. 12, 2011 Permision to Advertise Advertisement Date: Sept. 29, 2011 Contract Award Award Date: Change Order Approval Contract Final Acceptance Funding Prior Years 20112012 2013 Total 505.00.524.500.48 Fund 142,000 142,000 Total 0142,00000142,000 Activity Prior Years 20112012 2013 Total Design Engineering - City Costs**0 Design Engineering - Consultant Costs 2,500 2,500 Construction Contract Bid 82,889 82,889 Authorized Contingency (20%)16,578 16,578 Construction Engineering - City Costs**0 Construction Engineering - Consultant Costs11,300 11,300 Total 0113,26700113,267 Prior Years 20112012 2013 Total *505 Funds Budgeted ( )0(142,000)00(142,000)505 Funds Needed 0113,26700113,267 *505 Funds Project Contingency ( )0(28,733)00(28,733)505 Funds Required 00000 * ( # ) in the Budget Status Sections indicates Money the City h as available.**City Staff Costs are allocated from the General Engineering budget for Public Works staff.505 Facilities Budget Status BUDGET STATUS SHEET Jacobsen Tree Farm and Fields Residential Buildings Demolition Project Date: October 18, 2011 The "Future Years" column indicates the projected amount to be requested in future budgets.Funds Budgeted (Funds Available)Estimated Cost (Funds Needed)H:\PROJ\MS1110-Jacobsen Tree Farm & Fields Demo\Budget\BudgetStatusShe et.xls 10/18/2011 CA.B
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AGENDA BILL APPROVAL FORM Agenda Subject: Resolution 4757 Date: October 11, 2011 Department: Parks/Art and Recreation Attachments: White River Valley Historical Society By Laws Museum Services Agreement Farm Lease Extension Res 4172 Master Site Plan - Mary Olson Farm Parks Property Museum Lease Resolution 4757 Budget Impact: $0 Administrative Recommendation:To further the benefit to the citizens of Auburn an d the region, it is recommended that the Agreement between the City of Auburn and the Wh ite River Valley Historical Society be extended for another ten years.Background Summary:The City of Auburn and the White River Valley Histo rical Society have been in partnership since 1992 managing the White River Val ley Museum. This relationship has been formalized through a Museum Services Agreement which has been renewed multiple times, now expiring November 27, 2011. We ask to extend this Agreement for another ten years (2021) and for it to include lang uage which outlines the management of the Mary Olson Farm. Reviewed by Council Committees:Municipal Services, Planning And Community Developm ent Councilmember:Norman Staff:Faber Meeting Date:October 24, 2011 Item Number:DI.A AUBURN * MORE THAN YOU IMAGINED DI.A
As revised 12/31/2009 White River Valley Historical Society By-laws PURPOSE AND MISSION STATEMENT The purpose of the White River Valley Historical So ciety, a 501(c) (3) not-for-profit-corporation, is to provide public education primari ly through activities at the White River Valley Museum and Olson Farm. Public education is provided through the collection, preservation, research, interpretation and exhibiti on of artifacts, documents, and photographs relevant to the history of the White Ri ver Valley region. Events and objects of state, national and international history if associated and relevant to the history of the White River Valley are also appropri ate for public education. The geographic region defined as the service area of th e Historical Society is as follows: to the north, Orillia Road; to the west, Military Road ; to the south, the northern boarder of the Pierce County line or the southern boundary of the City of Auburn as it extends into Pierce County; to the southeast, 400 th Road or Wabash Road; and to the east, Lake Holm Road the Soos Creek Water Shed, and the Upper Green River Valley to Flaming Geyser park. I. SOCIETY MEMBERSHIP A. MEMBERSHIP. Upon receipt of dues any person may be enrolled as a member of the Society who is interested in the hist ory of the area known by pioneers as the White River Valley, of south King C ounty, Washington. B. DUES AND FEES. The schedule for all annual dues and other fees will be set or modified by the Board. C. NONDISCRIMINATION. No person shall be discrimin ated against for Society membership on the basis of race, color, rel igion, sex, age or national origin. II. GOVERNMENT A. GENERAL POWERS. The affairs of the Society shal l be managed by its board of directors, (Board). B. NUMBER. The total Board size is seventeen (17) members. The Board shall consist of nine (9) Society members elected b y the general membership of the Society, and eight (8) Society members appointe d by the City of Auburn. C. TERMS AND TENURE. The regular term for Board me mbers shall be three years. Society Board members shall be electe d at the Annual Meeting; City of Auburn Board members shall also be appointed at that time. A Board member may not hold such office for more than two consecut ive terms, but after one year out of office may be re-elected to the Board. DI.A
As revised 12/31/2009 D. VACANCIES. Any vacancy occurring in the Board o r any directorship to be filled by reason of an increase in the number of directors shall be filled by the Board. A director elected to fill a vacancy shall be elected for the unexpired term of the director’s predecessor in office. E. OFFICERS. The officers of the Board will consis t of a President, Vice President, Secretary, and Treasurer. F. ELECTION AND TERM OF OFFICE. Directly after the Annual meeting, Officers shall be elected by the Board from amongst the current Board members. Officers shall hold office for one year or for two, one year terms or until their successor is elected. A Board member may return to office after one year out of office. In case of a vacancy arising in any office , it may be filled for the un-expired term by appointment of the Board. G. BOARD MEMBERS EMERITI. Board Members Emeriti sh all be appointed by the Board to honor their years of serv ice, senior status, and skills as advisors. Board Members Emeriti are invited to all Board meetings but are not required to attend and are not allowed to vote. Th eir opinions may be voiced and considered during Board meetings. H. CONFLICT OF INTEREST. Any possible conflict of interest on the part of a director shall be disclosed to the Board. When a ny such interest becomes a matter of Board Action, such director shall not vot e or use personal influence on the matter. The director may, however, briefly sta te a position on the matter, and answer pertinent questions of Board members. The m inutes of all actions taken on such matters shall clearly reflect that these re quirements have been met. I. COMPENSATION. Directors shall not receive any salaries for their services, but by resolution of the Board, expenses of attendance may be allowed for each regular or special meeting. J. ANNUAL AUDIT. The WRVHS shall obtain an annual audited financial statement prepared by an independent Certified Publ ic Accountant. In lieu of an annual audited financial statement, the President s hall appoint a three (3) member Audit Committee form the Board of Director’s in Nov ember of each year. The committee shall audit the books of record and provi de a written report to the Finance Committee and the Board of Director’s withi n thirty- (30) days from completion of the audit. III. DUTIES OF OFFICERS A. PRESIDENT. The President shall be the principal executive officer of the Society. The President shall preside at all meetin gs of the Society; appoint the chairpersons of all committees with the assistance of the Board; keep in touch with these committees to see that their duties are carried out promptly, correctly, and in proper coordination with each other; meet re gularly with the Museum Director to assure that day to day management follo ws the Board’s plans; and make and carry out plans for the growth and progres s of the Society. DI.A
As revised 12/31/2009 B. VICE PRESIDENT. The Vice President shall assist the President in the discharge of the President’s duties as the Presiden t may direct, and shall perform such other duties as may be assigned by the Preside nt or Board. The Vice President shall assume the duties of the President in case he/she is absent. C. SECRETARY. The Secretary shall be responsible f or the minutes of all Board meetings; shall record attendance; issue noti ces in accordance with the bylaws or as required by law; and assure that meeti ngs comply with the State of Washington Open Meeting Law. In the absence of the Secretary, the President can appoint a person to act as Secretary for that m eeting. The Secretary will review the bylaws for currency on a biannual basis. D. TREASURER. The Treasurer shall be the principal accounting and financial officer of the Society and shall serve as chairperson of the Finance Committee; and perform all duties incident to the o ffice of treasurer and such other duties as may be assigned by the Board Presid ent. The Treasurer and the Finance Committee shall provide monthly reports of financial status to the Board for their approval. E. ATTENDANCE. Officers and Board members who are unexcused from more than three consecutive meetings of the Board, or who fail to carry out their duties promptly and efficiently, may be removed by a majority vote of the Board, and shall be notified by the President. F. SUCCESSION. At close of his/her term of office, each officer shall turn over all records of office to his or her successor. IV. EMPLOYED STAFF A. MUSEUM DIRECTOR. As set forth in the Museum Ser vices Agreement, the City of Auburn shall employ a Museum Director w ho shall be the chief operational officer of the Society. Subject to the Board, the Museum Director shall have general direction over the operations of the S ociety; shall implement all policies of the Board; shall submit to the Board or its committees such reports as the Board may require; shall assist in the preparat ion of an annual budget for presentation to and adoption by the Board; shall as sure that personnel policies in the museum mirror those of the City of Auburn; prov ide staff support to the Board; and shall perform such other functions as the Board may direct. The Museum Director (or his/her designee) shall attend all mee tings of the Board and its committees without vote. The Museum Director shall report directly to the City of Auburn Director of Park, Arts, and Recreation. B. EMPLOYEES OF THE CITY. As set forth in the Muse um Service Agreement the City of Auburn shall employ personnel in addition to the Museum Director as needed to staff the Museum. The City s taff employed at the museum shall report directly to, and are accountable to th e Museum Director or his/her designates. DI.A
As revised 12/31/2009 C. EMPLOYEES OF THE SOCIETY. Such employed staff a s may be necessary to support the organization shall be hire d and discharged by the Museum Director and paid by the Society. The employ ed staff shall report directly to, and are accountable to the Museum Director or h is/her designates. The employees of the Society shall be managed following personnel policies that as closely as is practically possible mirror those of the City of Auburn. V. MEETINGS A. PROCEDURE. Robert’s Rules of Order, current e dition, shall govern all matters of procedure not covered in these bylaws. B. ANNUAL MEETING. An Annual Meeting shall be held each December during which new Board members are elected. Office rs will be selected by the Board directly following the Annual Meeting. C. BOARD MEETINGS. The Board of Directors shall me et at least bimonthly. The Board shall hold meetings as needed , upon call of the President or of the Secretary, or any three members of the Bo ard. D. QUORUM. Those present or by proxy at an Annual or other membership meeting shall constitute a quorum. Five board memb ers including the presiding officer, secretary or clerk designee and board memb ers is considered a quorum for board meetings. E. OPEN MEETINGS. All Board and Annual Meetings will comply with the State of Washington Open Meeting Law. F. CLOSED MEETINGS. Closed meetings may be held to consider matters relating to individual employees, proprietary infor mation, litigation, and other matters requiring the confidential advice of counse l, commercial or financial information obtained from a person on a confidentia l basis, or the purchase of property or services whenever the premature exposur e of such purchase would compromise the business interest of the Society. G. VOTING PROCEDURE. Each Member of the Society sh all at every Annual Meeting be entitled to one vote per issue. Each Member of the Board shall at every Board meeting be entitled to one vot e per issue. All votes may be given in person or by proxy. Proxy votes may be ma de in writing to be presented as such time as the in-person votes are being count ed. Key matters will be decided by vote that may be taken by voice, show of hands, or by ballot. VI. COMMITTEES A. STANDING COMMITTEES. Standing committees of the Board may include Collections, Nomination, Finance, Public Re lations, and such other committees as deemed necessary by the Board. At le ast one Board member DI.A
As revised 12/31/2009 shall be appointed to each committee, and one emplo yee of the Museum shall staff each committee. B. TASK FORCES. Short-term assignments may be give n to a group appointed by the President. These Task Forces shal l be assigned a specific project, with a completion date. VII. NOMINATING COMMITTEE. A. The Society President shall appoint a Nominating Committee of no less than three persons to make recommendations to fill the upcoming year Board vacancies. B. The slate shall be announced at the November Boa rd meeting. VIII. ARTIFACT COLLECTIONS A. ARTIFACT DONATION. People may donate historical materials to the White River Valley Museum for which a receipt shall be issued. All gifts are made without restrictions, per the museum’s Deed of Gift Policy. B. COLLECTIONS POLICIES. The artifact collection w ill be managed by strict adherence to the Society’s Collection Policy and the Society’s Native American Collections Policy. C. ARTIFACT LOAN. Artifacts may be loaned or borro wed for display with other museums. Loans shall be managed in strict co mpliance to the museum’s Collections Policy. IX. INDEMNIFICATION OF BOARD MEMBERS AND OFFICERS A. BOARD AND OFFICERS LIABILITY INSURANCE. The Soc iety will indemnify to at least one million dollars, each Boa rd member and Officer, holding harmless from claims assessed against said Board me mber or Officer because of his or her role as Board member or Officer, except where such expenses, costs, and attorney’s fees are proven to have been incurre d through that Board Member’s or Officer’s malfeasance. X. MANNER OF WRITTEN NOTICE A. Any notice in writing required by law or by thes e by-laws to be given to any person may be delivered personally, by email, o r may be given by depositing the same in the post office or letter box in a post paid envelope addressed to such person at such address as appears on the books of t he Society. Notice my mail or email shall be deemed to be given at the time wh en the same shall be mailed. XI. MISCELLANEOUS A. CONTRACTS. The Board may authorize any office r or agent of the Society, in addition to the officers authorized by the bylaws, to enter into any contract or execute and deliver any instrument in t he name of, and on behalf of, the Society. Such authority may be general or con fined to specific instances. DI.A
As revised 12/31/2009 B. CHECKS, DRAFTS, ETC. All orders for the payme nt of money, or evidences of indebtedness issued in the name of the Society, shall be signed by such Society officers or agents as the Board shall determine. In the absence of such a determination, such instruments shall be sig ned by the treasurer or bookkeeper and countersigned by the Director or oth er Board member. C. DEPOSITS. All Society funds shall be deposite d to the credit of the Society in such banks, or other depositaries as the Board may select. D. GIFTS. The Board may accept on behalf of the Society any contribution, gift, bequest or devise for the general, or for any special Society purpose. E. RECORDS. The Society shall keep, at the museu m office complete books of account, minutes of the proceedings of dir ectors and committees having any authority of the Board, and a record with the n ames and addresses of directors. All Society records may be inspected by any director, or the director’s agent or attorney for any proper purpose at any rea sonable time. F. FISCAL YEAR. The fiscal year of the Society sh all end on December 31 of each year. XII. AMENDMENTS A. BYLAW AMENDMENT PROCEDURE. The Secretary shall review the bylaws on a biannual basis. Amendments to these by laws may be proposed in writing, and filed with the Secretary at any Board Meeting. The proposed amendments shall be read by the Secretary and may b e discussed. No action may be taken on such amendment until the next follo wing Board Meeting, due notice thereof being given to all members at least two weeks prior to such meeting. Or, the proposed amendments may be mailed to Board Members for their review before a Board Meeting at which time s ubsequent discussion and action shall be taken on that amendment. An amendm ent shall be adopted by a favorable vote of two-thirds of the members present . B. SUBMITTAL TO CITY OF AUBURN. Any proposed changed to Society bylaws, policies or procedures which conflict with the terms of the Museum Services Agreement with the City of Auburn must be submitted to the City of Auburn in writing for review and must be adopted by mutual consent of the Society and City. Revised and Dated: 12/31/2009 By Board Approval DI.A
____________________________ Museum Services Agreement Resolution No. 4757 Exhibit A September 30, 2011 Page 1 of 10 MUSEUM SERVICES AGREEMENT THIS AGREEMENT is made and entered into this ___ d ay of November _________, 2001 2011 by and between the CITY OF AUBURN, WASHINGTON, a m unicipal corporation of the State of Washington herein referred to as “CITY ”, and the WHITE RIVER VALLEY HISTORICAL SOCIETY, a Washington non-profit corpora tion, herein referred to as “SOCIETY”. WHEREAS, the SOCIETY has done an excellent job in the past to collect, preserve, exhibit, and interpret the history and prehistory o f the White River Valley and vicinity; and WHEREAS, the CITY recognizes that the SOCIETY’S Wh ite River Valley Historical Museum, herein referred to as “Museum”, is a major asset to the citizens of Auburn and the Valley-at-large; and WHEREAS, the CITY owns the historic Mary Olson Far m, the built environment of which is leased by the SOCIETY for purposes of accurate a nd economic restoration; and the SOCIETY desire to work together to continue and exp and the viability and services of the Museum including providing research, and technical support for other CITY departments on sites of historical interest; and WHEREAS, the CITY recognizes the value of restorat ion and development of the Mary Olson Farm funded largely through donations managed by the SOCIETY, developing this site as a major asset to the citizens of Auburn and the region; and WHEREAS, the Museum building located in Les Gove P ark, 918 “H” Street S.E., Auburn, Washington, and all artifacts, archives, ot her historic materials, fixtures, exhibition materials, furniture, equipment, and other personal property therein are the sole property of the SOCIETY; except the supplies, furniture, and equipm ent purchased by the CITY, which shall remain the sole property of the CITY; and DI.A
____________________________ Museum Services Agreement Resolution No. 4757 Exhibit A September 30, 2011 Page 2 of 10 WHEREAS, the land upon which the Museum building i s situated is the sole property of the CITY and this Agreement does not nullify any pr evious agreements between CITY and SOCIETY; and WHEREAS, CITY employees in the person of the Museu m Director and other museum CITY and SOCIETY staff members are assigned to develop and manage M ary Olson Farm programs to benefit the citizens of Auburn; and WHEREAS, the city did purchase the 60 acre MARY OLSON FARM property with the intention of preserving its natural and historical significance; and WHEREAS pursuant to the 2000 MASTER SITE PLAN atta ched hereto as Exhibit “1” the CITY and the SOCIETY plan to continue to restor e and rehabilitate the property for public access and education, NOW THEREFORE, THE CITY AND THE SOCIETY IN CONSIDE RATION OF THE CONDITIONS AND COVENANTS HEREIN DO AGREE AS FOLLOWS : Article 1. Governance. 1.1 Governing Body of the Museum. The Governing Body of the Museum is the Board of Di rectors of the SOCIETY. All members of the Board of Directors shall be members of the SOCIETY and shall, uphold the public trust placed in them and, as provided in the mission and goals statement of the SOCIETY, take upon themselves all the duties an d responsibilities which are required under the bylaws, policies, and agreements approved by the SOCIETY. 1.2 Number of Board of Directors. The number of Directors serving on the Board shall be no more than seventeen (17). 1.3 Selection of Members. A. Nine (9) members shall be elected by the General Membership of the SOCIETY in accordance with the SOCIETY bylaws. DI.A
____________________________ Museum Services Agreement Resolution No. 4757 Exhibit A September 30, 2011 Page 3 of 10 B. Eight (8) members shall be appointed by the Mayo r of the CITY with the approval of the Auburn City Council. C. Members Emeriti shall may be appointed by the SOCIETY to honor their years o f service and role in the community. Members Emeriti are non-voting members of the Board. Appointments and term will to be determined by the Board. Article 2. Responsibilities of the SOCIETY The SOCIETY with the assistance of the Museum Dire ctor shall be responsible for the following: A. Adopt or modify policies regulating activities s pecific to Museum operations, the management and use of collections, the use of facil ities, and other functions as it deems necessary or appropriate, modeling all polici es as closely as possible to those of the CITY. B. Develop long-term plans for the Museum which sha ll include development of revenue sources, articulation of capital improvemen ts programs , collections needs , use of facilities, fees for Museum services, and marketing strategies . C. Develop and implement programs for visitor servi ces, collection caretakers, and other Museum volunteers including many citizens of Auburn. D. Prepare and submit to the CITY a long-range plan outlining the operations, goals and objectives for the future. E. This Article does not prohibit the SOCIETY from carrying on other activities authorized by the SOCIETY’S charter, bylaws, or mis sion statement. F. Prepare and present an annual status report for the Mayor and City Council reviewing accomplishments and outlining the upcoming year goals and objectives. Article 3. Responsibilities of the CITY. DI.A
____________________________ Museum Services Agreement Resolution No. 4757 Exhibit A September 30, 2011 Page 4 of 10 The CITY shall be responsible for the following: A. Provide a Museum Director and other appropriate staff to further the mission and goals of the SOCIETY as set forth in the Bylaws of the SOCIETY provided that Auburn citizens clearly benefit from this service. B. Provide the following in-kind services to the Mu seum providing that Auburn citizens clearly benefit from this service: 1. Printing and mailing of newsletter and other bud geted brochures for programs, exhibits, or projects which further the m ission and goals of the SOCIETY as related to the Museum. 2. Maintenance and supplies for the exterior ground s of the Museum building. When expertise and time is available CIT Y personnel will be available to assist with exhibit installation, buil ding repairs and other related tasks. 3. Administrative and clerical support to assist th e Museum Director with his/her responsibilities in serving the general mis sion of the SOCIETY as directly related to the Museum. Article 4. Mary Olson Farm A. The CITY owns the Mary Olson Farm (hereinafter the “farm” when to be distinguished from the Museum [Museum and Farm] ) a nd manages it as a CITY park. The CITY thus provides oversight for the caretakers , holds title to the caretaker’s mobile, and provides for its routine outdoor maintenance. B. The CITY is responsible for all Farm utilitie s, security monitoring and insurance coverage (for events, programs and day to day open hours) as with other parks in the CITY system. DI.A
____________________________ Museum Services Agreement Resolution No. 4757 Exhibit A September 30, 2011 Page 5 of 10 C. CITY employees will develop programs and events for the Farm in coordination with the SOCIETY staff members, board and volunteer s. D. The SOCIETY is responsible for costs of progra ms and events at the Farm as well as collection of all associated revenues. Any revenue realized by said events will be retained by the SOCIETY for future improvements and e vents at the Farm and Museum which benefit the citizens of Auburn. Article 5. Staffing. 4 5 .1 Museum Director The Museum Director shall be employed by and compen sated by the CITY and shall receive all normal CITY benefits. The Museum Direc tor’s performance in regard to the administration of the Museum shall be reviewed annu ally in compliance with regular CITY Human Resources procedures. Prior to the revi ew, the M useum Director’s supervisor may meet with the President of the Board of Directors for a confidential evaluation of his/her performance . 4 . 5 .2 Staff Reporting and Policies. A. All additional staff at the Museum, whether the position is funded by the CITY or the SOCIETY privately through grants or other sources , will report directly to the Museum Director and be subject to Museum policies a dopted by the SOCIETY. B. All volunteers at the Museum will report directl y to the Museum Director or staff assigned by the Director. C. The Museum Director and all additional staff hir ed by the CITY shall be subject to all Human Resource policies and procedures of CITY employees as well as museum professional policies adopted by the SOCIETY . Article 5 6 . Building, Land and Collection Ownership DI.A
____________________________ Museum Services Agreement Resolution No. 4757 Exhibit A September 30, 2011 Page 6 of 10 This Agreement does not affect the SOCIETY ownershi p of the Museum building (918 H Street SE) nor of the artifacts, archives, other historic mat erials, fixtures, exhibition materials, furniture, equipment, and other personal property within the Museum building; provided that, the CITY retains ownership of the su pplies, equipment and furniture purchased by the CITY. The CITY leases to the SOCI ETY a tract of land pursuant to a ninety-nine (99) year lease entered into August 20, 1971. A copy of the lease is attached hereto as Exhibit “2” and is incorporated herein by this reference. This Agreement does not affect the SOCIETY’S Lease (20 year) of the built environment of the Mary Olson Farm (28728 Green River Road) for purposes of economical and accurate restoration and development. A copy of the lease is attached hereto as Exhibit “3” and is incorporated herein by this reference. Article 6 7. Finances. A. The SOCIETY will develop an annual operating and capital improvements budget for the Museum and the Farm. B. The SOCIETY may develop grants and promote donat ions to the Museum for the operating budget, endowment, designated capital imp rovements at the Museum or Farm , and the Museum’s permanent collection. C. The SOCIETY shall keep accurate financial books and records in compliance with all accepted accounting standards. The SOCIETY shall prudently manage all gifts made to the SOCIETY, and expend contribut ions exclusively for the benefit intended. D. All financial records of the SOCIETY shall be su bject to examination by the CITY at any reasonable time upon written request. E. The CITY through the Museum Director will annual ly coordinate with the SOCIETY Board to develop an operating budget for th e Museum to determine DI.A
____________________________ Museum Services Agreement Resolution No. 4757 Exhibit A September 30, 2011 Page 7 of 10 the needs for the upcoming year. The CITY may cons ider funding special projects, programs, capital equipment, capital proj ects, personnel, or exhibits to take place at the Museum, which clearly demonstrate a benefit to the CITY. The CITY will consider allocations to the Museum as out lined in Article 3 as part of the normal annual CITY budget process. Article 7 8. Duration of Agreement. 7 8 .1 Duration. This Agreement shall be in effect for ten (10) year s from the date this Agreement is signed by the Mayor of the City of Auburn. 7 8 .2. Renewal. This Agreement may be renewed for an additional ten (10) years upon written request by the SOCIETY and approval by the CITY at least two m onths prior to the expiration of this agreement as set forth in article 7 8 .1. 7 8 .3. Amendment. This Agreement sets forth the full understanding of the SOCIETY and the CITY and may not be modified nor amended except by written amend ment duly executed by the SOCIETY and the CITY. 7 8 .4 Termination. A. This Agreement may be terminated by either party for any cause upon one hundred and eighty (180) days written notice to the other party. B. Upon receipt of a termination notice under the a bove paragraph, the CITY shall cease any and all support and all other in-kind ser vices for the SOCIETY at the end of one hundred and eighty (180) days. Any capi tal equipment which is purchased for use in the Museum by the CITY remains the property of the CITY. DI.A
____________________________ Museum Services Agreement Resolution No. 4757 Exhibit A September 30, 2011 Page 8 of 10 C. Upon termination of this Agreement, the Director s who have been appointed to the SOCIETY Board by the CITY may no longer be memb ers of the Board unless elected to the Board by the membership of the SOCIE TY. Article 8 9. SOCIETY Bylaws. 8 9 .1 Bylaws incorporated in this Agreement. The SOCIETY Bylaws are attached hereto as Exhibit “3 4 ” and are hereby incorporated hereto and incorporated herein by this reference. Any proposed changes to SOCIETY Bylaws, policies, or procedures which conflict with the ter ms of this Agreement must be submitted to the CITY for review and may be adopted by mutual consen t of the CITY and the SOCIETY. Article 9 10. Indemnification/Hold Harmless. The CITY and the SOCIETY agrees to defend, indemnify and hold harml ess the CITY, its elected and appointed officials, employees, and agents from any and all claims, demands, and/or causes of action of any kind or character wh atsoever arising out of or relating to the SOCIETY, its employees, consultants, subcontractors , or agents for any and all claims by any persons for alleged personal injury, death, or dama ge to their persons or property to the extent caused solely by negligent acts, errors, or omissio ns of the SOCIETY, its employees, agents, consultants, subcontractors, or representatives and arising out of its performance of this Agreement except where the claim, demand, and/or ca use of action arises solely as a result of the negligent acts, errors, or omissions of the CIT Y, its elected and appointed officials, employees, or agents. In the event that any suit o r claim for damages is brought against the CITY due to the actions of the SOCIETY, the SOCIETY will defend the CITY at its sole cost and expense; provided that the CITY retains the right t o participate in the said suit if any principle of governmental or public laws is involved; and if fin al judgment be rendered against the CITY and/or its officers, agents, or employees or any of them, or jointly against the CITY and the SOCIETY and their representative officers, agents, employees, or any of them, the SOCIETY DI.A
____________________________ Museum Services Agreement Resolution No. 4757 Exhibit A September 30, 2011 Page 9 of 10 agrees to fully satisfy the same and the SOCIETY sh all reimburse the CITY for any cost and expense which the CITY has incurred as a result of such claim or suit. The provisions of this section shall survive the ex piration or termination of this Agreement as to any suit or claimed alleged acts, e rrors, or omissions occurring during the term of this Agreement. Article 11 0 . Nondiscrimination. The SOCIETY may not discriminate regarding any serv ices, membership, staff, or activities to which this Agreement may apply direct ly or indirectly through contractual, hiring, or other arrangements on the grounds of race, color, c reed, religion, national origin, gender, age, or where there is the presence of any sensory, ment al, or physical disability. Article 11 2 . Insurance. The SOCIETY SHALL MAINTAIN THROUGHOUT THE TERM OF T HIS Agreement comprehensive general liability insurance in the am ount of one million dollars combined single limits per occurrence. The insurance policy shall name the CITY of Auburn as additional insured. The policy shall require a minimum of thi rty (30) days prior written notice to the CITY of any cancellation or expiration of the policy or any modification of any provisions of the policy. The SOCIETY shall maintain throughout the term of t his agreement no less than one million dollars combined single limits per occurrence Board and Officer’s Liability Insurance for all nine (9) SOCIETY elected Board members. The CITY shall maintain throughout the term of this agreement no less than one million dollars combined single limits per occurrence Board and Officer’s Liability Insurance for all eight (8) CIT Y appointees. Article 12 3 . Assignments. The CITY and the SOCIETY respectively bind themselv es, their partners, successors, assigns, and legal representatives to the other par ty to this Agreement with respect to all covenants to this Agreement. Neither the CITY nor the SOCIETY shall assign this Agreement DI.A
____________________________ Museum Services Agreement Resolution No. 4757 Exhibit A September 30, 2011 Page 10 of 10 without the written consent of the other party. No other governing or management agreement for the governance of the Museum may be signed by t he SOCIETY without prior written agreement by the CITY. Article 13 4. General Provision. This Agreement shall be governed by any applicable laws, regulations, and ordinances of the CITY, King County, the State of Washington, and where applicable, Federal laws. CITY OF AUBURN Peter B. Lewis, Mayor ATTEST: Danielle E. Daskam, City Clerk APPROVED AS TO FORM: Dan Heid, City Attorney DI.A
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-------------------------------- Resolution No. 4757 September 30, 2011 Page 1 of 2 RESOLUTION NO. 4 7 5 7 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AUBURN, WASHINGTON, AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE THE MUSEUM SERVICES AGREEMENT BETWEEN THE CITY OF AUBURN AND THE WHITE RIVER VALLEY HISTORICAL SOCIETY WHEREAS, the White River Valley Historical Society and the City of Auburn have a long history of cooperating on Museum relate d projects; and WHEREAS, among those projects have been contracts for Museum services and agreements in support of the City’s Museum and the historic Mary Olson Farm; and WHEREAS, it is advantageous for the Society and th e City to continue their contracts for services in support of the Museum loc ated in Les Gove Park, 918 “H” Street S.E., Auburn, Washington, and for the Mary O lson Farm located at 28728 Green River Road, Auburn, Washington. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AU BURN, WASHINGTON, HEREBY RESOLVES as follows: Section 1 . The Mayor and City Clerk are authorized to execu te the Museum Services Agreement between the City of Auburn and t he White River Valley Historical Society in substantial conformity with t he agreement a copy of which is attached hereto, marked as Exhibit “A” and incorpor ated herein by this reference. DI.A
-------------------------------- Resolution No. 4757 September 30, 2011 Page 2 of 2 Section 2 . The Mayor is hereby authorized to implement such administrative procedures as may be necessary to carry out the dir ectives of this legislation. Section 3. This Resolution shall take effect and be in full force and effect upon passage and signature hereon. DATED and SIGNED this ____ day of _________________, 2011. CITY OF AUBURN ______________________________ PETER B. LEWIS, MAYOR ATTEST: ____________________________ Danielle E. Daskam, City Clerk APPROVED AS TO FORM: ____________________________ Daniel B. Heid, City Attorney DI.A
AGENDA BILL APPROVAL FORM Agenda Subject: Auburn Manor Mobile Home Park Date: October 18, 2011 Department: Finance Attachments: Auburn Manor memo Budget Impact: $0 Administrative Recommendation:Background Summary:Update on Auburn Manor Mobile Home Park. Reviewed by Council Committees:Municipal Services Councilmember:Peloza Staff:Coleman Meeting Date:October 24, 2011 Item Number:DI.C AUBURN * MORE THAN YOU IMAGINED DI.C
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AGENDA BILL APPROVAL FORM Agenda Subject: Golf Course Working Capital Review Date: October 19, 2011 Department: Finance Attachments: memo Copper Falls - 3rd Quarter Budget Impact: $0 Administrative Recommendation:Background Summary:For discussion only. Reviewed by Council Committees:Municipal Services Councilmember:Peloza Staff:Coleman Meeting Date:October 24, 2011 Item Number:DI.D AUBURN * MORE THAN YOU IMAGINED DI.D
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Activity Annual Budget 2011 JanFebMarAprMayJunJulyAugSeptTotal % of Budget *Restaurant51,000.00825.461,113.351,108.401,329.301,94 9.252,357.052,557.192,649.363,735.9617,625.3234.56%Banquet/Catering 27,500.00 2,339.59 628.45 416.47 685.52 975.25 1,155.61 1,335.14 1,793.83 5,615.33 14,945.19 54.35%Total 78,500.00 3,165.05 1,741.80 1,524.87 2,014.82 2,924.50 3,512.66 3,892.33 4,443.19 9,351.29 32,570.51 41.49%Activity Annual Budget 2010 Jan - Sept 2010 % of Budget Restaurant51,000.0020,245.8739.70%Banquet/Catering 27,500.00 12,943.30 47.07%Total 78,500.00 33,189.17 42.28%Copper Falls 2011 2010 DI.D
AGENDA BILL APPROVAL FORM Agenda Subject: Ordinance No. 6379 Date: October 19, 2011 Department: Finance Attachments: BA#6 Budget Impact: $43,205,753 Administrative Recommendation:City Council to introduce and adopt Ordinance No. 6 379.Background Summary:Under State law, cities operating under a biennial budget are required to adopt a mid-term budget ordinance to amend second year appropri ations for changes incurred during the first half of the biennium. Ordinance No. 6379 amends the 2012 Adopted Budget (of the 2011-2012 biennium) as follows: - Updates revenue for forecasted changes in estimat ed beginning fund and working capital fund balances, water utility sales, and gen eral fund property taxes and electrical utility tax collections; - Recognizes spending authority granted under previ ous budget amendments; - Requests additional items for inclusion in the 20 12 budget; and - Amends the 2012 budget to reflect changes consist ent with the Preliminary 2012-17 Capital Facilities Plan. Detailed discussion of the above is included in the attached transmittal memorandum and supporting attachments. Reviewed by Council Committees:Finance, Municipal Services, Planning And Community Development, Public Works Councilmember:Backus Staff:Coleman Meeting Date:October 24, 2011 Item Number:DI.E AUBURN * MORE THAN YOU IMAGINED DI.E
Interoffice Memorandum To: City Council From: Shelley Coleman, Finance Director CC: Pete Lewis, Mayor Date: October 24, 2011 Re: 2012 B udget Amendment #6 Attached is proposed budget am endment #6 for your review 1 . Significant changes included in this amendment include the following: Revenue updates. The following changes are proposed to 2012 budgeted re venues: o Beginning fund balances : Beginning 2012 fund balances and working capital fund balances are adjusted to reflect estimated 2011 ending fund /working capital balances. Once actual 2011 ending balances are available (approximate ly 2 nd quarter 2012), beginning fund/working capi tal balances will be adjusted to reflect actuals. o Water utility water sales : Budgeted 2012 water sales is adjusted to reflect lower re venue collections due to water conservation efforts and a decrease in wholesale water sales. o General Fund revenues : Property taxes are increased by $400,000 reflecting prelimina ry property tax assessment information from King and Pierce counties and electrical utility tax revenues are increased by $368,000 reflecting generally hig her revenue collection trends. Recognize continued spending authority from previous b udget amendments. As the City operates on a biennial basis, some 2011 budget amendments approved have an ongoing fiscal impact (such as a new position added or amendments that revi se the ending fund balance for carryforward to the next year) for which 2012 spending authorit y is required to enable the City to fully fund these financial obligations. This budget amendm ent recognizes these on-going financial commitments. Additional 2012 Budget Requests. This proposed budget amendment include several requests for additional items for inclusion in the 2012 budget. Signficant items include: o Fleet Manager o Economic Development Manager o Police Officer (supernumerary ) to backfill an existing posi tion out on extended military leave o Crime Analyst o Police Secretary o SCORE jail costs to reflect actual higher jail bed days. o City Hall remodel 1 Previously approved (and pending) budget amendments include: #1: Ord 6351 (Feb 2011); #2: Ord 6352 (Apr 2011); #3: Ord 6362 (Jul 2011); #4: Ord 6370 (Sep 2011); #5 (Ord 6378 – pending Dec 2011) DI.E
o Traffic signal LED light replacement o Employer Pension Rate changes. The State of Washington manages the Public Employee Retirement System (PERS). PERS is fund ed by contributions from employees and employers, rates for which are determined by an actuarial an alysis by the State based on the current and forecasted financial needs of the PERS program. The State recently announced changes to the contribution rates, with rates for employers increasing from 5.31% to 7.07% effective July 1, 2011 and a second change from 7.07% to 7.25% effective September 1, 2011. Approval of this amendme nt would revise the City’s 2012 budget by $255,000 in the General Fund and $217,000 in the Cit y’s other funds. o Non-Paid Furlough policy. As you are aware, in December 20 09 due to weakness in the City’s financial condition, the City implemented a poli cy of reducing salaries and benefits equal to 40 hours of unpaid leave (non-paid furlough). Th ese reductions were negotiated with Teamsters Local Union #117 (outside teamsters) and app lied to non-affiliated employees and covered calendar year 2010. Subsequent discussio ns and agreements extended the non-paid furlough policy to calendar years 2011 and 2012. In addition, separate agreements with the Police commander s, Police non-commissioned employees and inside City teamsters collective bargaining u nits were also reached in 2010 whereby a percentage of their pay and/or the City’s VEBA contribution were offered in lieu of the non-paid furlough policy. The same was also appl ied to the Mayor, Council, and non-affiliated NAC employees, except the municipal judge. Simi lar agreements were reached for 2011 and 2012 with the Police commanders, Police non-co mmissioned employees, and inside City teamsters collective bargaining units. In 2011, the Mayor, Council, and non-affiliated NAC employees, except the municipal judge, continue the 2010 plan. Early in 2011, an agreement was negotiated with the Police Guild to move their medical plan from AWC Plan A to AWC Preferred Provider Option and no cost of living increases for 2011 and 2012. This budget adjustment amends the 2012 adopted budge t consistent with the negotiated agreements summarized above. For further detail on the proposed amendments to the 2012 budget, refer to Attachment 1 . 2012-2017 Capital Facility Plan revisions. The City’s six-year Capital Facilities Plan serves as one of the primary policy documents used to guide city-wide capi tal improvements consistent with the adopted Comprehensive Plan. The six-year CFP is updated each year to reflect changes to project scheduling, funding sources, and/or City policy and service needs. Modification of the 2012 adopted budget is needed to maintain alignment with the revised CFP. A schedule of significant changes in the six-year CFP is attached (Attachment 2 ). Council’s approval of the proposed amendments would re sult in an increase to the overall 2012 City budget of $43.2 million. DI.E
Table 1 below summarizes the 2012 budget, as amended, under this proposed Ordinance: Table 1: 2012 Budget As Amended As Adopted (Ord 6339) $181,454,903 Budget Adjustments General Fund 1,797,750 Parks Construction Fund 18,456,895 Capital Improvements Fund 3,282,059 Water Fund 5,926,668 Sewer Fund 6,260,255 Stormwater Fund 3,368,046 All Other Funds 4,114,080 Total BA#6 (Ord #6379) 43,205,753 Budget as Amended $224,660,656 Attachments: 1. Summary of proposed budget adjustments 2. Schedule of significant changes to 2012-2017 Capital Facilities Plan 3. Proposed Ordinance #6379 (budget adjustment #6) 4. Summary of proposed 2012 budget adjustments by fund and department (Schedule A) DI.E
Attachment 1 Summary of Proposed Budget Adjustments Previously Approved Budget Adjustments Budget Adjustment #1 (Ord 6351) 1. Probation Counselor 2. Council Secretary 3. Senior Center Assistant Budget Adjustment #3 (Ord 6362) 4. Community Services Crew Leader 5. Alive at 25 Defenisve Driving program 6. Street Vegetation Manager – mo ve funding to Stormwater Fund Budget Adjustment #4 (Ord 6370) 7. Marketing and Promotions Coordinator 8. Senior Accountant 9. Court Bailiff Other 10-12. Animal Shelter Interior, Exterior improvements and startup cost s (Res 4747) 13. Information Services support to Algona/Pacifi c/VRFA (Res 4683 & 4748) Proposed Budget Adjustments 14-36. See attached for details DI.E
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Attachment 2 Schedule of Significant Changes to 2012 Capital Facilities Plan DI.E
Fund 102 CFP -Capital Project Changes for 2012 Detail of Chan g e s f r o m P r io r Y e ar C F P A Street NW, Ph 1 1,687,500 AWS Corridor Improvement -Phase 1(574,300) M Street Grade Separation(5,435,300) I Street NE Corridor (40th St NE to 52nd St NE)409,300 So. 277th-AWN to Green River Brid g e(276,500) A Street NW, Ph 2 (162,000) West Valley Hwy Imp. (SR 18 to West Main)5,000 8th Street NE -U Turn Improvements332,000 AWN & 1st St NE Si g nal Improvements(20,000) Auburn Way So & M St SE Intersection75,000 F Street SE & 4th St SE Traffic Si g nal1,000 41st St. SE & A St SE Access Mana g ement Study2,000 104th Ave SE & Green River Road Stud y 3,000 Downtown Les Gove Non Motorized Imp. Study10,000 S 316th St Bicycle & Pedestrian Imp. Study5,000 37th St SE & R St SE Pedestrian Connecto r 1,000 Mary Olson Farm Improvements1,000 Lea Hill Pedestrian Improvement373,500 AWS Corridor Improvement (Fir St SE)2,736,700 Total Adjustment for Capital Projects (826,100) DI.E
Detail of Changes Park Acquisition / Development370,000 Isaac Evans Par k 25,000 Auburn Community Cente r 17,660,000 Veterans' Park Improvement(50,000) Les Gove Improvements25,000 Shaughnessy Park Improvements15,000 Game Farm Park 70,000 Roegner Park (130,000) Auburndale Park (25,000) Fenster Levee Setback, Phase 2B439,200 Net Adjustment for Capital Projects 18 ,3 9 9 ,2 0 0 Detail of Changes City Hall HVAC 626,500 City Hall Remodel500,000 Mohawks Plastics Site15,000 Public Art 30,000 Net Adjustment for Capital Projects 1,17 1,5 0 0 F u nd 3 2 1 C F P -C ap it al P r o j e c t C h ange s f o r 2 0 1 2 Fund 328 CFP -Capital Project Changes for 2012 Fund 330 CFP -Capital Project Changes for 2012 Detail of Changes Downtown Promenade Improvements145,000 Citywide Wayfinding Signage61,000 Downtown Pedestrian Lighting39,500 Downtown Sculpture Garden10,000 NW City Hall Plaza Improvemen t 388,000 Downtown Furniture25,000 Net Adjustment for Capital Projects 6 6 8 ,5 0 0 DI.E
Ut il it y F u nd s C F P -C ap it al P r o j e c t C h ange s f o r 2 0 1 2 Detail of Changes Well 1 Improvements580,000 Intertie Infrastructure503,000 Lakeland Hills Reservoir 6100,000 Lakeland Hills Booster Pump Station77,000 Academy Booster Pump Station2,752,700 Well 4 Intertie Pump Station Improvements100,000 MIT Master Meters 80,000 Water Resources protection program(17,500) Annual Reservoir repair & replacement(40,000) SCADA Upgrades 760,700 Fulmer Well Field Improvements200,000 M Street Grade Separation150,000 Lea Hill PRV Station Improvements(150,000) Deduct Meter Replacement50,000 A Street NW Corridor206,000 N e t Ad j u s t m e nt f o r C ap it al P r o j e c t s 5 ,3 5 1,9 0 0 Power Generators 100,000 Lea Hill Pump Station Decommissioning15,000 Ellingson Pump Station Replacement15,000 2009 - 2010 Sanitary Sewer Repair & Replace m 485,100 Water Utility Fund Sewer Utility Fund Net Adjustment for Capital Projects 6 15 ,10 0 S. 296th Street Pond Expansion, Phase 1 & 2550,000 Bry's Cove Pond Expansion75,000 Port of Seattle Mitigation project100,000 White River Storm Pump Station Replacement5,000 Auburn Way South Flooding, Phase 1 & 21,638,000 30th Street NE Area Flooding Phase 1250,000 Brannan Park Pump Station Relocation(50,000) Net Adjustment for Capital Projects 2 ,5 6 8 ,0 0 0 Storm Utility Fund DI.E
Attachment 3 Ordinance #6379 DI.E
ORDINANCE NO. 6379 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF AUBURN, WASHINGTON, AM ENDING ORDINANCE NO. 6339, THE 2011-2012 BIENNIAL BUDGET ORDINANCE AS AMENDED BY ORDINANCE N O. 6351, ORDINANCE NO. 6352, ORDINANCE NO. 6362, ORDINANCE 6370 AND ORDINANCE 6378 AUTHORIZ ING AMENDMENT TO THE CITY OF AUBURN 2011-2012 B UDGET AS SET FORTH IN SCHEDULE “A” WHEREAS, the Auburn City Council at it s regular meeting of December 6, 2010, adopted Ordinance No. 6339 which adopted the Ci ty of Auburn 2011-2012 Biennial budget; and WHEREAS, the Auburn City Council at its regular meeting of February 22, 2011, adopted Ordinance No. 6351 whic h amended Ordinance No. 6339 which adopted the City of Auburn 2011 -2012 Biennial budget; and WHEREAS, the Auburn City Council at it s regular meeting of April 4, 2011, adopted Ordinance No. 6352 which am ended Ordinance No. 6351; and WHEREAS, the Auburn City Council at it s regular meeting of July 18, 2011, adopted Ordinance No. 6362 which am ended Ordinance No. 6352; and WHEREAS, the Auburn City Council at it s regular meeting of September 6, 2011 adopted Ordinance No. 6370 whic h amended Ordinance 6362; and WHEREAS, the Auburn City Council at it s regular meeting of December 5, 2011 adopted Ordinance No. 6378 whic h amended Ordinance 6370; and WHEREAS, the City of Auburn deems it necessary to appropriate additional funds to the various funds of the 2012 budget; and ------------------------- Ordinance No. 6379 October 17, 2011 Page 1 of 3 DI.E
WHEREAS, this Ordinance has been approved by one more than the majority of all councilpersons in accordance with RCW 35A.34.200. NOW THEREFORE, THE CITY COUNCI L OF THE CITY OF AUBURN, WASHINGTON DO ORDAIN AS FOLLOWS: Section 1. Amendment of the 2011-2012 Biennial Budget. The 2011-2012 Biennial Budget of the City of Auburn is amended pur suant to Chapter 35A.34 RCW, to reflect the revenues and expenditu res as shown on Schedule “A” attached hereto and incorporated herei n by reference. The Mayo r of the City of Auburn, Washington is hereby authorized to ut ilize revenue and expenditure amounts shown on said Schedule “A”. A copy of said Schedule “A” is on file with the City Clerk and available for public inspection. Section 2. Severability. If any provision of this Ordinance or the application thereof to any person or ci rcumstance is held to be invalid, the remainder of such code, ordi nance or regulation or the application ther eof to other person or circumstance shall not be affected. Section 3. Implementation. The Mayor is hereby authorized to implement such administrative procedures as may be necessary to carry out t he directives of this legislation. Section 4. Effective Date. This Ordinance shall take effect and be in force five (5) days from and after its pa ssage, approval and publication as provided by law. INTRODUCED: _______________ ------------------------- Ordinance No. 6379 October 17, 2011 Page 2 of 3 DI.E
------------------------- Ordinance No. 6379 October 17, 2011 Page 3 of 3 PASSED: ____________________ APPROVED: _________________ ____________________________ PETER B. LEWIS, MAYOR ATTEST: ____________________________ Danielle E. Daskam City Clerk APPROVED AS TO FORM: ____________________________ Daniel B. Heid City Attorney PUBLISHED:__________________ DI.E
Attachment 4 Ordinance #6379 Details (Schedule A) DI.E
General Fund (#001)Beg. Fund Balance 2012 Revenues 2012 Expenditures Ending Fund Balance General Fund 2012 Adopted Budget 10,487,938 49,252,800 54,612,340 5,128,398 BA#6 (Proposed)Adjust estimated beginning fund balance 1,064,250 1,064,250 Increase Property Tax 400,000 400,000 Electric Utility Tax 368,000 368,000 Mayor/Council Admin -Council Secretary per BA#1 Ordinance 6351 77,130 (77,130) Human Resources - EHM Probation Counselor per BA#2 Ordinance 6352 77,840 (77,840) HR-Community Service Crew leader per BA#3 Ordinance 6362 26,930 (26,930) Court Bailiff per BA#4 Ordinance 6370 31,040 (31,040) Alive @ 25 Defensive driving program revenue per BA#3 Ordinance 636 2 9,000 1 9,000 Alive @ 25 Defensive driving program per BA#3 Ordinance 6362 1,140 1 (1,140) Alive after 25 Defensive driving program revenue 4,500 2 4,500 Alive after 25 Defensive driving program 3,250 2 (3,250) Finance - Senior Accountant per BA#4 Ordinance 6370 49,120 (49,120) Planning Economic Development Manager 136,500 (136,500) Police - SCOS Schedule A Summary of 2012 Budget Adjustments by Fun d Budget Amendment # 6 Ordinance 6379 SCORE -Intergovernmental Jail Services 620,000 (620,000) Police Academy training costs 9,900 (9,900) Police Secretary 88,000 (88,000) Crime Analyst FTE plus office equipment ($2.5K)90,340 (90,340) Police Officer- supernumerary 94,490 (94,490) Public Works - Engineering-Traffic Signal LED lamp replacement 110,000 (110,000) Street/Vegetation Manager -50% Sal/Ben to Storm Fund per BA#3 Ord. 6362 (56,740) 4 56,740 Parks - Marketing & Promotions Coordinator offset by reduction in Animal Co ntrol Temp wages $37,980 per BA#4 Ordinance 6370 52,230 (52,230) Theater Rentals decrease $7K, Theater Tickets increase $13K, Thea ter Classes increase $12K; decrease Cultural Arts revenue $9.5K for programming @ Performance Arts Center 8,500 8,500 Senior Services - Contributions & Donations 8,500 3 8,500 Senior Services supplies funded by increase in donations & contribut ions 8,500 3 (8,500) Senior Center Assistant per BA#1 Ordinance 6351 52,010 (52,010) Downtown outdoor sculpture gallery project 10,000 (10,000) Parks- Move ArtRageous festival to downtown 4,000 (4,000) DI.E
General Fund (#001)Beg. Fund Balance 2012 Revenues 2012 Expenditures Ending Fund Balance Other Adjustments - Fire Insurance Premium Tax- change in revenue recognition (65,000) 5 (65,000) Transfer Out to Fire pension fund- Fire insurance premium tax to be received directly to Fire pension fund (65,000) 5 65,000 Transfer Out to Facilities Fund for AVHS 300,000 6 (300,000) Employer Pension Rate Increase effective 7/01/11 & 9/01/11 Mayor/Council 9,430 (9,430) Human Resources 33,830 (33,830) Finance 10,150 (10,150) City Attorney 16,410 (16,410) Planning 35,160 (35,160) Police 47,810 (47,810) Public Works 52,150 (52,150) Parks 40,590 (40,590) Streets 9,640 (9,640) Unpaid furlough day adjustment / VEBA contribution Mayor/Council (3,090) 3,090 Human Resources (21,560) 21,560 Finance (12,230) 12,230 City Attorney (19,480) 19,480 Planning (41,860) 41,860 Police (4,610) 4,610 Public Works (35,380) 35,380 Parks (46,020) 46,020 Streets - - (17,540) 17,540 BA#6 Total 1 ,064 ,250 733 ,500 1 ,774 ,080 23 ,670 BA#6 Total 1 ,064 ,250 733 ,500 1 ,774 ,080 23 ,670 2012 Revised Budge t 11,552,188 49,986,300 56,386,420 5,152,068 Total Resources / Expenditures 61,538,488 61,538,488 Arterial Street Fund (#102)Beg. Fund Balance 2012 Revenues 2012 Expenditures Ending Fund Balance 2012 Adopted Budget 265,018 14,715,500 14,806,900 173,618 BA#6 (Proposed)Adjust estimated beginning fund balance 982,406 982,406 Decrease Federal Grants per 2012-2017 CFP (4,737,300) (4,737,300) Increase State Grants per 2012-2017 CFP 6,980,900 6,980,900 Increase Interlocal Grants & Agreements per 2012-2017 CFP 1,429,100 1,429,100 Increase Contributions per 2012-2017 CFP 200,000 200,000 Reduce Public Works Trust Fund loan per 2012-2017 CFP (6,000,000) (6,000,000) Transfer In -Impact Fees per 2012-2017 CFP 522,000 7 522,000 Transfer In -REET 2 per 2012-2017 CFP 75,000 9 75,000 Transfer In Fund 328 per 2012-2017 CFP 50,000 10 50,000 Decrease Construction Projects per 2012-2017 CFP - - (826,100) 826,100 BA#6 Total 982,406 (1,480,300) (826,100) 328,206 2012 Revised Budge t 1,247,424 13,235,200 13,980,800 501,824 Total Resources / Expenditures 14,482,624 14,482,624 DI.E
Local Street Fund (#103)Beg. Fund Balance 2012 Revenues 2012 Expenditures Ending Fund Balance 2012 Adopted Budget 1,095,806 2,155,000 2,000,000 1,250,806 BA#6 (Proposed)Adjust estimated beginning fund balance (277,271) (277,271) Employer Pension Rate Increase effective 7/01/11 & 9/01/11 1,960 (1,960) Unpaid furlough day adjustment - - (1,850) 1,850 BA#6 Total (277,271) - 110 (277,381) 2012 Revised Budge t 818,535 2,155,000 2,000,110 973,425 Total Resources / Expenditures 2,973,535 2,973,535 Hotel Motel Fund (#104)Beg. Fund Balance 2012 Revenues 2012 Expenditures Ending Fund Balance 2012 Adopted Budget 15,726 79,400 85,000 10,126 BA#6 (Proposed)A djust estimated beginning fund balanc e (5,274) - - (5,274) BA#6 Total (5,274) - - (5,274) 2012 Revised Budge t 10,452 79,400 85,000 4,852 Total Resources / Expenditures 89,852 89,852 Arterial Street Preservation Fund (#105)Beg. Fund Balance 2012 Revenues 2012 Expenditures Ending Fund Balance 2012 Adopted Budget 35,089 1,501,500 1,500,000 36,589 BA#6 (Proposed )A d jtt itdbiifdbl 412761 412761 A djust estimated beginning fund balanc e 412,761 - - 412,761 BA#6 Total 412,761 - - 412,761 2012 Revised Budge t 447,850 1,501,500 1,500,000 449,350 Total Resources / Expenditures 1,949,350 1,949,350 Drug Forfeiture Fund (#117)Beg. Fund Balance 2012 Revenues 2012 Expenditures Ending Fund Balance 2012 Adopted Budget 513,237 298,700 298,230 513,707 BA#6 (Proposed )Adjust estimated beginning fund balance 168,633 - - 168,633 BA#6 Total 168,633 - - 168,633 2012 Revised Budge t 681,870 298,700 298,230 682,340 Total Resources / Expenditures 980,570 980,570 DI.E
Housing and Community Development Grant Fund (#119)Beg. Fund Balance 2012 Revenues 2012 Expenditures Ending Fund Balance 2012 Adopted Budget 66,876 450,000 439,220 77,656 BA#6 (Proposed )Adjust estimated beginning fund balance (54,507) (54,507) Unpaid furlough day adjustment - - (1,470) 1,470 BA#6 Total (54,507) - (1,470) (53,037) 2012 Revised Budge t 12,369 450,000 437,750 24,619 Total Resources / Expenditures 462,369 462,369 Recreation Trails Fund (#120)Beg. Fund Balance 2012 Revenues 2012 Expenditures Ending Fund Balance 2012 Adopted Budget 15,377 7,200 - 22,577 BA#6 (Proposed)- - - - BA#6 Total - - - - 2012 Revised Budge t 15,377 7,200 - 22,577 Total Resources / Expenditures 22,577 22,577 Business Improvement Area Fund (#121)Beg. Fund Balance 2012 Revenues 2012 Expenditures Ending Fund Balance 2012 Adopted Budget 43,496 54,100 54,000 43,596 BA#6 (Proposed )Adjust estimated beginning fund balance (34,827) - - (34,827) BA#6 Total (34,827) - - (34,827) 2012 Revised Budge t 8,669 54,100 54,000 8,769 Total Resources / Expenditures 62,769 62,769 Cumulative Reserve Fund (#122)Beg. Fund Balance 2012 Revenues 2012 Expenditures Ending Fund Balance 2012 Adopted Budget 5,601,564 24,000 - 5,625,564 BA#6 (Proposed )Adjust estimated beginning fund balance (369,882) - - (369,882) BA#6 Total (369,882) - - (369,882) 2012 Revised Budge t 5,231,682 24,000 - 5,255,682 Total Resources / Expenditures 5,255,682 5,255,682 DI.E
Mitigation Fees Fund (#124)Beg. Fund Balance 2012 Revenues 2012 Expenditures Ending Fund Balance 2012 Adopted Budget 1,665,773 902,000 1,120,700 1,447,073 BA#6 (Proposed )Adjust estimated beginning fund balance 78,393 78,393 Transfer Out Impact Fees to Fund 102 per 2012-2017 CFP 522,000 7 522,000 Transfer Out Impact Fees to Fund 328 per 2012-2017 CFP 15,000 8 15,000 - - - - BA#6 Total 78,393 537,000 - 615,393 2012 Revised Budge t 1,744,166 1,439,000 1,120,700 2,062,466 Total Resources / Expenditures 3,183,166 3,183,166 1998 Library Fund (#229)Beg. Fund Balance 2012 Revenues 2012 Expenditures Ending Fund Balance 2012 Adopted Budget 339,120 288,100 286,900 340,320 BA#6 (Proposed )Adjust estimated beginning fund balance (292,062) - - (292,062) BA#6 Total (292,062) - - (292,062) 2012 Revised Budge t 47,058 288,100 286,900 48,258 Total Resources / Expenditures 335,158 335,158 2010 Annex A&B Bond Debt Fund (#230)Beg. Fund Balance 2012 Revenues 2012 Expenditures Ending Fund Balance 2012 Adopted Budget - 1,696,100 1,696,100 - BA#6 (Proposed)- - - - BA#6 Total - - - - 2012 Revised Budge t - 1,696,100 1,696,100 - Total Resources / Expenditures 1,696,100 1,696,100 2010 C&D Local Revitalization Debt Fund (#231)Beg. Fund Balance 2012 Revenues 2012 Expenditures Ending Fund Balance 2012 Adopted Budget 62,700 595,600 595,400 62,900 BA#6 (Proposed )Adjust estimated beginning fund balance 13,901 - - 13,901 BA#6 Total 13,901 - - 13,901 2012 Revised Budge t 76,601 595,600 595,400 76,801 Total Resources / Expenditures 672,201 672,201 DI.E
LID Guarantee Fund (#249)Beg. Fund Balance 2012 Revenues 2012 Expenditures Ending Fund Balance 2012 Adopted Budget 52,500 500 11,000 42,000 BA#6 (Proposed )Adjust estimated beginning fund balance 1,087 - - 1,087 BA#6 Total 1,087 - - 1,087 2012 Revised Budge t 53,587 500 11,000 43,087 Total Resources / Expenditures 54,087 54,087 LID #250 (#250)Beg. Fund Balance 2012 Revenues 2012 Expenditures Ending Fund Balance 2012 Adopted Budget 447 55,600 55,500 547 BA#6 (Proposed)- - - - BA#6 Total - - - - 2012 Revised Budge t 447 55,600 55,500 547 Total Resources / Expenditures 56,047 56,047 LID #350 (#275)Beg. Fund Balance 2012 Revenues 2012 Expenditures Ending Fund Balance 2012 Adopted Budget - 7,200 7,200 - BA#6 (Proposed)- - - - BA#6 Total - - - - 2012 Revised Budge t - 7,200 7,200 - /Total Resources / Expenditures 7,200 7,200 Municipal Park Construction Fund (#321)Beg. Fund Balance 2012 Revenues 2012 Expenditures Ending Fund Balance 2012 Adopted Budget 201,868 1,874,100 1,979,100 96,868 BA#6 (Proposed )Adjust estimated beginning fund balance 305,995 305,995 Decrease Property Taxes per 2012-2017 CFP (45,000) (45,000) Increase Federal grants per 2012-2017 CFP 167,900 167,900 Decrease State grants per 2012-2017 CFP (33,800) (33,800) Increase Interlocal grants per 2012-2017 CFP 375,000 375,000 New Market Tax Credit per 2012-2017 CFP 5,102,800 5,102,800 HUD 108 Loan per 2012-2017 CFP 2,000,000 2,000,000 Proceeds from Sale (QALICB) per 2012-2017 CFP 8,000,000 8,000,000 Misc. Revenue per 2012-2017 CFP 1,878,100 1,878,100 Transfer In REET 1 per 2012-2017 CFP 679,100 11 679,100 Transfer In from Storm Fund per 2012-2017 CFP 26,800 12 26,800 Increase Construction Projects per 2012-2017 CFP - - 18,399,200 (18,399,200) BA#6 Total 305,995 18,150,900 18,399,200 57,695 2012 Revised Budge t 507,863 20,025,000 20,378,300 154,563 Total Resources / Expenditures 20,532,863 20,532,863 DI.E
Capital Improvements Fund (#328)Beg. Fund Balance 2012 Revenues 2012 Expenditures Ending Fund Balance 2012 Adopted Budget 2,390,706 1,737,700 1,159,100 2,969,306 BA#6 (Proposed )Adjust estimated beginning fund balance 3,267,059 3,267,059 Transfer In -Traffic Impact for Mohawks plastics 15,000 8 15,000 Increase Construction Projects per 2012-2017 CFP 1,171,500 (1,171,500) Increase REET 1 Transfer Out to City Hall Annex Debt Svc Fund 230 and decrease Facilities Fund Transfer Out for corresponding amount.105,000 13 (105,000) Transfer Out REET 1 to Fund 321 per 2012-2017 CFP 679,100 11 (679,100) Transfer Out REET 2 to Fund 102 per 2012-2017 CFP 75,000 9 (75,000) Transfer Out to Fund 102 per 2012-2017 CFP - - 50,000 10 (50,000) BA#6 Total 3,267,059 15,000 2,080,600 1,201,459 2012 Revised Budge t 5,657,765 1,752,700 3,239,700 4,170,765 Total Resources / Expenditures 7,410,465 7,410,465 Local Revitalization Fund (#330)Beg. Fund Balance 2012 Revenues 2012 Expenditures Ending Fund Balance 2012 Adopted Budget - - - - BA#6 (Proposed )A djust estimated beginning fund balanc e 806,907 806,907 Increase Direct & Indirect Federal grants per 2012-2017 CFP 116,100 116,100 Increase Construction projects per 2012-2017 CFP - - 668,500 (668,500) BA#6 Total 806,907 116,100 668,500 254,507 2012 Revised Budge t 806,907 116,100 668,500 254,507 Total Resources / Expenditures 923,007 923,007 Water Fund (#430)Beg. Fund Balance 2012 Revenues 2012 Expenditures Ending Fund Balance 2012 Adopted Budget 2,577,279 11,624,400 12,867,420 1,334,259 BA#6 (Proposed )Adjust estimated beginning fund balance 7,080,418 7,080,418 Reduce Water Sales revenue (1,369,250) (1,369,250) Cell phone tower lease revenue 46,500 46,500 Build America Bonds Subsidy 169,000 169,000 Unpaid furlough day adjustment (48,260) 48,260 Employer Pension Rate Increase effective 7/01/11 & 9/01/11 55,410 (55,410) Senior Accountant per BA#4 Ordinance 6370 15,330 (15,330) Reduce Interfund payment for Annex Rent per BA#4 Ordinance 6370 (35,000) 14 35,000 Increase Debt Service per 2012-2017 CFP 34,870 (34,870) Increase Construction Projects per 2012-2017 CFP 5,351,900 (5,351,900) Reduce Administration professional services (104,000) 104,000 Reduce Operations minor equipment - - (200,000) 200,000 BA#6 Total 7,080,418 (1,153,750) 5,070,250 856,418 2012 Revised Budge t 9,657,697 10,470,650 17,937,670 2,190,677 Total Resources / Expenditures 20,128,347 20,128,347 DI.E
Sewer Fund (#431)Beg. Fund Balance 2012 Revenues 2012 Expenditures Ending Fund Balance 2012 Adopted Budget 3,172,444 18,361,600 20,472,820 1,061,224 BA#6 (Proposed )Adjust estimated beginning fund balance 6,184,655 6,184,655 Build America Bonds Subsidy 75,600 75,600 Senior Accountant per BA#4 Ordinance 6370 15,330 (15,330) Reduce Interfund payment for Annex Rent per BA#4 Ordinance 6370 (35,000) 14 35,000 Increase Debt Service per 2012-2017 CFP 22,270 (22,270) Increase Construction Projects per 2012-2017 CFP 615,100 (615,100) Employer Pension Rate Increase effective 7/01/11 & 9/01/11 42,900 (42,900) Unpaid furlough day adjustment - - (33,600) 33,600 BA#6 Total 6,184,655 75,600 627,000 5,633,255 2012 Revised Budge t 9,357,099 18,437,200 21,099,820 6,694,479 Total Resources / Expenditures 27,794,299 27,794,299 Storm Drainage Fund (#432)Beg. Fund Balance 2012 Revenues 2012 Expenditures Ending Fund Balance 2012 Adopted Budget 1,842,732 7,923,300 8,323,710 1,442,322 BA#6 (Proposed )Adjust estimated beginning fund balance 3,804,846 3,804,846 Build America Bonds Subsidy 63,200 63,200 Street/Vegetation Manager -50% Sal/Ben to Storm Fund per BA#3 Ord. 6362 56,740 4 (56,740) Senior Accountant per BA#4 Ordinance 6370 10,230 (10,230) Employer Pension Rate Increase effective 7/01/11 & 9/01/11 51,530 (51,530) Unpaid furlough day adjustment (40,360) 40,360 Reduce System & Emerging issues in Lea Hill Annexation Area (50,000) 50,000 Reduce Flow monitoring contract (50,000) 50,000 Reduce SCADA support (50,000) 50,000 pp (,),Reduce Interfund payment for Annex Rent per BA#4 Ordinance 6370 (35,000) 14 35,000 Increase Debt Service per 2012-2017 CFP 18,590 (18,590) Decrease Port of Seattle funding received in prior years per 2012-2 017 CFP (500,000) (500,000) Transfer Out to Fund 321 per 2012-2017 CFP 26,800 12 (26,800) Increase Construction Projects per 2012-2017 CFP - - 2,568,000 (2,568,000) BA#6 Total 3,804,846 (436,800) 2,506,530 861,516 2012 Revised Budge t 5,647,578 7,486,500 10,830,240 2,303,838 Total Resources / Expenditures 13,134,078 13,134,078 DI.E
Solid Waste Fund (#434)Beg. Fund Balance 2012 Revenues 2012 Expenditures Ending Fund Balance 2012 Adopted Budget 430,736 9,513,800 9,910,560 33,976 BA#6 (Proposed )Adjust estimated beginning fund balance (41,736) (41,736) Adjust est. revenues consistent with June 2011 rate study 1,258,660 1,258,660 Adjust est. Waste Management fees consistent with June 2011 Ra te study 753,290 (753,290) Increase Household Hazardous Waste revenues & expenses 88,000 88,000 - Reduce Investment Income (2,000) (2,000) Senior Accountant per BA#4 Ordinance 6370 5,110 (5,110) Employer Pension Rate Increase effective 7/01/11 & 9/01/11 7,610 (7,610) Unpaid furlough day adjustment - - (9,150) 9,150 BA#6 Total (41,736) 1,344,660 844,860 458,064 2012 Revised Budge t 389,000 10,858,460 10,755,420 492,040 Total Resources / Expenditures 11,247,460 11,247,460 Airport Fund (#435)Beg. Fund Balance 2012 Revenues 2012 Expenditures Ending Fund Balance 2012 Adopted Budget 578,532 652,380 738,610 492,302 BA#6 (Proposed )Adjust estimated beginning fund balance 336,137 336,137 Employer Pension Rate Increase effective 7/01/11 & 9/01/11 330 (330) Unpaid furlough day adjustment (390) 390 Increase Construction Projects per 2012-2017 CFP - - 250,500 (250,500) BA#6 Total 336,137 - 250,440 85,697 2012 Revised Budge t 914,669 652,380 989,050 577,999 Total Resources / Expenditures 1,567,049 1,567,049 Cemetery Fund (#436)Beg. Fund Balance 2012 Revenues 2012 Expenditures Ending Fund Balance 2012 Adopted Budget 146,198 942,600 1,075,880 12,918 BA#6 (Proposed )Adjust estimated beginning fund balance 60,431 60,431 Senior Accountant per BA#4 Ordinance 6370 3,070 (3,070) Employer Pension Rate Increase effective 7/01/11 & 9/01/11 2,880 (2,880) Unpaid furlough day adjustment (9,240) 9,240 Reduce Temporary Wages (6,400) 6,400 Reduce Inventory for resale & minor equipment (16,000) 16,000 Reduce professional services (4,000) 4,000 Reduce advertising - - (4,900) 4,900 BA#6 Total 60,431 - (34,590) 95,021 2012 Revised Budge t 206,629 942,600 1,041,290 107,939 Total Resources / Expenditures 1,149,229 1,149,229 DI.E
Golf Course Fund (#437)Beg. Fund Balance 2012 Revenues 2012 Expenditures Ending Fund Balance 2012 Adopted Budget 95,488 1,877,700 1,943,550 29,638 BA#6 (Proposed )Adjust estimated beginning fund balance 185,924 185,924 Employer Pension Rate Increase effective 7/01/11 & 9/01/11 9,200 (9,200) Unpaid furlough day adjustment (10,910) 10,910 Reduce other wages (38,000) 38,000 Reduce other inventory for resale (10,000) 10,000 Reduce repairs & maintenance - - (17,000) 17,000 BA#6 Total 185,924 - (66,710) 252,634 2012 Revised Budge t 281,412 1,877,700 1,876,840 282,272 Total Resources / Expenditures 2,159,112 2,159,112 Insurance Fund (#501)Beg. Fund Balance 2012 Revenues 2012 Expenditures Ending Fund Balance 2012 Adopted Budget 2,348,069 3,800 58,700 2,293,169 BA#6 (Proposed )Adjust estimated beginning fund balance (156,237) - - (156,237) BA#6 Total (156,237) - - (156,237) 2012 Revised Budge t 2,191,832 3,800 58,700 2,136,932 Total Resources / Expenditures 2,195,632 2,195,632 Facilities Fund (#505)Beg. Fund Balance 2012 Revenues 2012 Expenditures Ending Fund Balance 2012 Adopted Budget 346,439 3,658,200 3,548,540 456,099 BA#6(Proposed)BA#6 (P ropose d)Adjust estimated beginning fund balance 450,085 450,085 Reduce Interfund revenue from Water, Sewer & Storm utility funds f or Annex rent(105,000) 14 (105,000) Decrease Transfer Out to City Hall Annex Debt Svc Fund 230 and Increase REET 1 Transfer for corresponding amount (105,000) 13 105,000 Senior Center carpet replacement 30,000 (30,000) Transfer In from General Fund for AVHS Tenant Improvements 300,000 6 300,000 AVHS Start up costs -Vehicle, Minor Equipment & Licensing Fee 68,000 (68,000) AVHS -Exterior Improvements 79,490 (79,490) AVHS -Interior Tenant Improvements 530,300 (530,300) Employer Pension Rate Increase effective 7/01/11 & 9/01/11 11,720 (11,720) Unpaid furlough day adjustment - - (9,840) 9,840 BA#6 Total 450,085 195,000 604,670 40,415 2012 Revised Budge t 796,524 3,853,200 4,153,210 496,514 Total Resources / Expenditures 4,649,724 4,649,724 DI.E
Information Services Fund (#518)Beg. Fund Balance 2012 Revenues 2012 Expenditures Ending Fund Balance 2012 Adopted Budget 2,097,797 4,351,070 5,006,990 1,441,877 BA#6 (Proposed )Adjust estimated beginning fund balance 286,836 - - 286,836 Increase intergovernmental service revenue for technical support - Algo na - 12,000 - 12,000 Increase intergovernmental service revenue for technical support - Pacif ic 36,000 36,000 New FTE for intergovernmental technical support 86,740 (86,740) NetMotion security software 25,000 (25,000) Upgrade Laser fiche document management software 24,700 (24,700) Employer Pension Rate Increase effective 7/01/11 & 9/01/11 29,240 (29,240) Unpaid furlough day adjustment - - (27,280) 27,280 BA#6 Total 286,836 48,000 138,400 196,436 2012 Revised Budge t 2,384,633 4,399,070 5,145,390 1,638,313 Total Resources / Expenditures 6,783,703 6,783,703 Equipment Rental Fund (#550)Beg. Fund Balance 2012 Revenues 2012 Expenditures Ending Fund Balance 2012 Adopted Budget 2,858,954 3,073,250 3,098,660 2,833,544 BA#6 (Proposed )Adjust estimated beginning fund balance 803,831 803,831 Senior Accountant per BA#4 Ordinance 6370 2,040 (2,040) New FTE -Fleet Manager 103,650 (103,650) Employer Pension Rate Increase effective 7/01/11 & 9/01/11 3,820 (3,820) Unpaid furlough day adjustment - - (7,670) 7,670 BA#6 Total 803,831 - 101,840 701,991 2012 Revised Budge t 3,662,785 3,073,250 3,200,500 3,535,535 TotalResources/Expenditures 6736035 6736035 T o t a l R esources / E xpen dit ures 6 ,736 ,035 6 ,736 ,035 Fire Pension Fund (#611)Beg. Fund Balance 2012 Revenues 2012 Expenditures Ending Fund Balance 2012 Adopted Budget 2,732,932 90,000 147,450 2,675,482 BA#6 (Proposed )Adjust estimated beginning fund balance (10,061) (10,061) Fire insurance premium-change in revenue recognition 65,000 5 65,000 Reduce transfer in from General Fund for Fire insurance premium (65,000) 5 (65,000) Senior Accountant per BA#4 Ordinance 6370 2,040 (2,040) Employer Pension Rate Increase effective 7/01/11 & 9/01/11 200 (200) Unpaid furlough day adjustment - - (240) 240 BA#6 Total (10,061) - 2,000 (12,061) 2012 Revised Budge t 2,722,871 90,000 149,450 2,663,421 Total Resources / Expenditures 2,812,871 2,812,871 DI.E
Cemetery Endowment Fund (#701)Beg. Fund Balance 2012 Revenues 2012 Expenditures Ending Fund Balance 2012 Adopted Budget 1,552,162 54,700 22,300 1,584,562 BA#6 (Proposed )Adj us t es ti ma t e d b eg i nn i ng f un d b a l anc e 8,145 - - 8,145 BA#6 Total 8,145 - - 8,145 2012 Revised Budge t 1,560,307 54,700 22,300 1,592,707 Total Resources / Expenditures 1,615,007 1,615,007 Grand Total - All Funds Beg. Fund Balance 2012 Revenues 2012 Expenditures Ending Fund Balance 2012 Adopted Budget 43,633,003 137,821,900 147,921,880 33,533,023 BA#6 (Proposed )25,060,843 18,144,910 32,139,610 11,066,143 2012 Revised Budge t 68,693,846 155,966,810 180,061,490 44,599,166 Total Resources / Expenditures 224,660,656 224,660,656 October 19, 2011 Prepared by Auburn Financial Planning F:\Budget Directory\2012 Budget\Amendments\BA#6\Budget Adjustments Su mmary DI.E
AGENDA BILL APPROVAL FORM Agenda Subject: Red Light Photo Enforcement Quarterly Update Date: October 11, 2011 Department: Police Attachments: Redflex Quarterly Update Budget Impact: $0 Administrative Recommendation:Background Summary:For Info Only Reviewed by Council Committees:Councilmember:Staff:Lee Meeting Date:October 24, 2011 Item Number:DI.F AUBURN * MORE THAN YOU IMAGINED DI.F
1 PhotoSafe Auburn Third Quarter Report Jan-Jun 2008, 2009, 2010 & 2011 DI.F
2 PURPOSE The City of Auburn launched the Traffic Safety and Enforcement Camera program, PhotoSafe on June 30 th , 2006 initially at two intersections and one additional intersection in December 2006. Further the program was expanded to school zone s afety cameras resulting in 17 cameras throughout the city. The primary goal of the program is to improve traffic safe ty through reduction of red light violations and associated collisions, and to reduce incidents of s peeding in designated school zones. While the goal is to improve public safety on our city stree ts, realized revenue from the program can now be dedicated to other areas of the city under the umbrella of traffic calming. Cameras can not be placed at all intersections and e very stretch of roadway. Creating safety through road design and environmental design can now be funded. Neighborhood meetings are the primary source of information use d to determine safety issues on city streets. Others sources are City Engineers, Police and state statistical data. The program currently includes 3 intersections and 6 school zones. INTERSECTIONS: 2006 June Auburn Way South and 4 th SE (two approaches) Auburn Way South and M SE (two approaches) December Harvey and 8 th NE (one approach) SCHOOL SPEED ZONES 2006 November Mt. Baker/ Gildo Rey School Zone (two approaches) 2007 November Chinook Elementary School Zone (two approaches) Dick Scobee School Zone (two approaches) 2009 September Lea Hill Elementary School Zone (two approaches) Arthur Jacobsen School Zone (two approaches) 2011 September Lakeland Hills Elementary (two approaches) Surveys are regularly conducted to locate new intersections and s chool zones to be added in an effort to improve public safety. The following charts depict 3rd Quarter Violation and Infraction d ata at the designated locations. DI.F
3 RED LIGHT VIOLATION REDUCTION Third Quarter 2008 - 2011 Violation Reductions 0 200 400 600 800 1,000 1,200 1,400 1,600 1,800 4th/AWS-SB4th/AWS-NBM/AWS-WBM/AWS-NB8th/Harvey 2008 2009 2010 2011 4th/AWS-SB 4th/AWS-NB M/AWS-WB M/AWS-NB 8th/Harvey TOTALS 2008 1,778 1,651 1,124 108 691 5,352 2009 1,502 1,276 1,030 92 534 4,434 2010 1,229 923 856 84 160 3,252 2011 1,336 988 669 47 194 3,234 % reduction Viol-Infrac -24.9% -40.2% -40.5% -56.5% -71.9% -39.6% DI.F
4 Third Quarter 2010 vs. 2011 Red-light Violations vs. Infractions Issued 0 1,000 2,000 3,000 4,000 5,000 6,000 2008200920102011 Violations Infractions 2008 2009 2010 2011 Total Violations 5,352 4,434 3,252 3,234 16,272 Infractions 4,606 3,764 2,669 2,582 13,621 % of Infractions issued to reported violations -13.9% -15.1% -17.9% -20.2% -16.3% • 3rd Quarter Violations have decreased 39.6% since 2008 • 3rd Quarter Violations decreased 17.2% from 2008 to 2009 • 3rd Quarter Violations decreased 26.7% from 2009 to 2010 • 3rd Quarter Violations decreased 0.6% from 2010 to 2011 • 3rd Quarter Infractions have decreased 43.9% since 2008 • 3rd Quarter Infractions decreased 18.3% from 2008 to 2009 • 3rd Quarter Infractions decreased 29.1% from 2009 to 2010 • 3rd Quarter Infractions decreased 3.3% from 2010 to 2011 This takes into account violations reported that officers did not accept due to unreadab le or obstructed plates, emergency vehicles, inclimate weather and visuall y confirming the violations etc. DI.F
5 SCHOOL ZONE SPEED ENFORCEMENT 0 500 1,000 1,500 2,000 2,500 3,000 ScobeeChinookMt. BakerLea HillArthur Jacobsen Lakeland Hills 2008 2009 2010 2011 All Schools • 3 rd Quarter Infractions decreased 23.8% from 2008 to 2009 • 3 rd Quarter Infractions decreased 44% with the additions of a complete year of data with Lea Hill and Arthur Jacobsen from 2010 to 2011 Scobee 2008 - 2011 • 3rd Quarter Infractions have decreased 64.6% from 2008 to 2011 • 3rd Quarter Infractions decreased 5.2% from 2008 to 2009 • 3rd Quarter Infractions decreased 51.1% from 2009 to 2010 • 3rd Quarter Infractions decreased 23.3% from 2010 to 2011 Chinook 2008 - 2011 • 3rd Quarter Infractions have decreased 63.9% from 2008 to 2011 • 3rd Quarter Infractions decreased 2.0% from 2008 to 2009 • 3rd Quarter Infractions decreased 50.9% from 2009 to 2010 • 3rd Quarter Infractions decreased 25% from 2010 to 2011 Scobee Chinook Mt. Baker Lea Hill Arth Jacobsen Lakeland Hills Total 2008 250 1,744 1,322 0 0 0 3,316 2009 237 1,709 581 0 0 0 2,527 2010 116 840 348 1,639 2,578 0 5,521 2011 89 630 366 945 1,627 0 3,090 %+/- -64.6 % -63.9 % -72.3% -42 .4% -36.9 % 0% DI.F
6 Mt. Baker 2008 - 2011 • 3rd Quarter Infractions have decreased 72.3% from 2008 to 2011 • 3rd Quarter Infractions decrease 56.1% from 2008 to 2009 • 3rd Quarter Infractions decreased 40.1% from 2009 to 2010 • 3rd Quarter Infractions increased 5.1% from 2010 to 2011 Lea Hill 2010 - 2011 • 3rd Quarter Infractions decreased 42.4% from 2010 to 2011 Arthur Jacobson 2010 - 2011 • 3rd Quarter Infractions decreased 36.9% from 2010 to 2011 Lakeland Hills 2011 • Active September 2011 with a 30 day-warning period. Infractions will be s ent out beginning in October. COLLISION DATA The following chart shows the number of reported collisions and in juries through the 3rd Quarter of 2010 and 2011 at the 3 intersections that have PhotoSafe enfor cment. The intersections at 4 th SE and Auburn Way South and “M” Street SE and Auburn Way South became active in June of 2006. The intersection of 8 th NE and Harvey Road became active in November of 2007. 0 1 2 3 4 5 6 7 8 9 10 AWS & "M" ST8th & Harvey4th & AWS 2010 Collisions 2010 Injuries 2011 Collisions 2011 Injuries 3rd Quarter AWS & “M” St. 8 th & Harvey 4 th & AWS 2010 Collisions 10 5 4 2010 Injuries 4 2 1 2011 Collisions 8 6 2 2011 Injuries 3 2 2 DI.F
7 FINANCIAL INFORMATION The following financial information provided by the Auburn finance de partment for PhotoSafe Auburn receipts and invoices through the 3rd quarter of 2011 (Se ptember not included). Once all expenses are paid to manage and operate the photo enforcement program, the Auburn city council authorized the remaining money ge nerated through PhotoSafe to be used for traffic calming measures throughout the City. REDFLEX invoices the city their cost of running the equipment and management of the system. In addition to those costs the various fees for 2011 are noted below: Revenue $598,721 Expenses Redflex Invoice $534,377 Court Clerk $43,264 Temporary Judge $9,650 Legal Costs $2,384 Officer Review $5,101 Admin. Overhead $74,347 Traffic Engineering Cost $0 $669,123 Year to date $70,401 Life to date balance $42,635 DI.F
8 Conclusion The number of violations at photo enforced intersections has been reduce d and increased public safety. The same results can be said for photo enforc ed school zones. This can only lead to one conclusion that the presence of photo enforcement has reduced traffic violations in the City, thus increasing public safety . The Auburn PhotoSafe program has shown a significant reduction in vi olations reported, and has had a positive impact on public safety. DI.F
AGENDA BILL APPROVAL FORM Agenda Subject: Matrix Date: October 11, 2011 Department: Police Attachments: Matrix Budget Impact: $0 Administrative Recommendation:Background Summary:For Info Only Reviewed by Council Committees:Councilmember:Staff:Meeting Date:October 24, 2011 Item Number:DI.G AUBURN * MORE THAN YOU IMAGINED DI.G
MUNICIPAL SERVICES COMMITTEE PROJECT - GOAL MATRIX NO.PROJECT DESCRIPTIONLEADCOSTREVIEW DATE EST. COMPL. DATE STATUS 10PRed Light Photo EnforcementBob Lee1/23/2012 Quarterly Reports: Jan (Prev Oct-Dec); April (Prev Jan-Mar); July (Prev Apr-June); October (Prev July-Sept) 2nd meeting of the month. Revised signage under construction.20PAnimal Control and RescueBrenda HeinemanOn-Going Council meeting 6/21 approved 2.5 year ILA for King County Animal Services. On 9/19/11 Council approved Resolution No. 4747 for Professional Services Agreement. (Animal Shelter and Service beginning January 1, 2012 with actual operations beginning January 1, 2013.)24PFireworks UpdateBob Lee On-Going MSC will have a workshop to draft a proposal for fireworks control. Date of meeting 10/20/11.26PGraffiti ProgramPlanning/PoliceOn-GoingHotline Phone No. 931-3048 Ext. 7 27PAnimal Control Licensing ProgramKevin Snyder1/23/2012 Quarterly Reports: Jan (Prev Oct-Dec); April (Prev Jan-Mar); July (Prev Apr-June); October (Prev July-Sept) 2nd meeting of the month 28 PSolid Waste Rate ReviewShelley ColemanJune 2012 Review rate structure, solid waste fund balance and CPI application. Has the revised Rate Model done it's job? The Committee as a goal will pursue a minimum 10% commercial subsidy reduction until the cross-sector commercial subsidy is removed.29P Golf Course Working Capital Review and Future Plans Shelley Coleman11/21/2011On-Going Review changed monthly at the second meeting each month.NO.ITEM OF INTEREST 3 IShopping Cart UpdateRandy Bailey1/23/2012 January (Prev July-Dec), July (Prev Jan-June)9 IPolice Chaplain's ProgramBob Lee1/9/2012 Charteris - organization to which Chaplains for PD and VRFA belong - mechanism for "petty cash" for Chaplain associated expenses Last Revision Date: 10/11/11 e:\mayor\PDFConvert.1419.1.Matrix_10-11-11.xls DI.G