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Home My WebLink About08-22-2011 * � ��* �: 617Y'OF_-.�..=�.-r'_�..".�,�'' �; �- MUNICIPAL SERVICES COMMITTEE � �, �°�� J��l r �` WASHINGTUN August 22, 2011 AGENDA I. . CALL.. TO ORDER 3:00 PM, AUBURN CITY HALL, 25 W. MAIN STREET, CONFERENCE ROOM NO. .3, 2ND FLOOR ChairPeloza called.the meeting to order at 3 p.m. in Conference Room 3 on the second floor of City Hall, 25.West Main Street, Auburn WA. Members aresent: . , Chair Bill Peloza, Vice Chair Sue Singer, Member John Partridge. Staff oresent: , Mayor Pete Lewis, Police ChiefBob Lee, HR/Risk ManagementDirector Brenda Heineman, Public Works Director Dennis Dowdy, Planning Director Kevin ' Snyder, IS Director Lorrie Rempher, Government Relations Manager Carolyn Robertson,'Airport Manager Jamelle Garcia, Financial Planning Manager Martin Chaw, Employee Relatioris/Compensation Manager John Fletcher, ProjecUConstruction Manager Steve Burke, Financial Services Manager Rhonda Ewing, Police Secretary/Scribe Kathy Emmert. Ofhers oresent: Auburn Valley Humane Society Board members Paul Pumilia M.D., David Jarvey, Ti�ny Wiley, Don Edwards D.V.M., and Reed Astley, citizens Wayne Osborne and l:argo Whales and Auburn Reporter representative Robert Whale. II. AGENDA MODIFICATIONS III. CONSENT ITEMS A. Approval of Minutes of the August 8, 2011 Municipal Services Committee'Meeting Vice Chair Singermoved to accept the Minutes as presented. Member Partridge seconded. Chair Peloza concurred. MOTION CARRIED:,3-0 IV. ORDINANCES AND RESOLUTIONS (Action Items) A. Resolution No. 4734" (Coleman) A Resolution of the City Council of the City of Aubum, Washington, amending the City of Auburn Fee 6chedule relating to the Auburn Municipal Airport . Airport Manager Garcia explained the background and purpose of the proposed fees. Vice Chair Singer moved to forward to the full Council for acceptance. 'Member Partridge seconded. Chair Feloza concurred. MOTION CARRIED: 3-0 Page 1 � . . . Municipal Services.Minutes August 22, 2011 V: INFORMATION / DISCUSSION ITEMS A. Animai Control & Licensing Program (Snyder) Directors Snyder and Neineman updated the Committee: The City has 2 canvassers out ge�nerating additional licensing fees. After reviewing the marketing plan of the Auburn Valley Humane Society (AVHS), the City may corrfigure'what would have been a full time employee to manage the licensing program to include marketing other aspects of the city's enterprise funds with animal control and licensing included. B. Resol�ution No.4747" (Heineman) A Resolution of tFie Ciry Council of the City of Auburn, Washington, authorizing the Mayor and City Clerk to execute an agreement between the City of Autium and Auburn Valley Humane Society (AVHS) for animal control services Di�ector Heineman discussed the documents included in the packet and changes were recommended which will be made only with the consent of �the City Attorney. Representatives of the AVHS Board of Directors were in attendance and are amenable to the,'adjustments discussed. The Committee expressed support of this project. The packet of information will be updated and discussed at the upcoming Committee of the Whole (COV1� meeting to be held August 29, 2011. Following the COVV, the Resolution will be forwarded to the full Council for � acceptance at the September 6 meeting. C. Resolutio� No..4729' (Rempher) A Resolution of the City Council of the City of Auburn, Washington, approving tfie formation of the Community Connectivi.ty Consortium, a Public Corporation, authorizing the Mayor and City Clerk to enter into an Interlocal Agreement establishing the Community Connectivity Consortium ' between the City and other govemment agencies for the construction and ' management of fiber optic projects, and approving the charter of the Community Connectivity Consortium Director Rempher explained the purpose of this resolution is simply to accommodate the reorganized entityto which the City is already a member. By doing so, the-City remains an entity with a voice in the decisions and projects taken on by the Consortium. At this point there is no "dues" required of consortium members. However, if at some point in the future dues are required, the City could elect to remain a non-voting member which does not require dues payment. If that were to happen, the City would lose its voice in determining projects and priorities. The Committee supports this resolution. Page 2 Municipal Services Minutes August 22, 2011 D. Golf Course Working Capital Review" (Coleman) Financial Planning Manager Chaw discussed the documents in the packet outlining the 201.0 and 2011 comparison of all components of the golf course (golf, resfaurant, and banquet facilities)., These were put in context with the 2011 budget. The budget will be adjusted with Ordinance No. 6370 to reflect a more accurate picture of expected revenues and expenses for the remainder of 2011. It was noted that this enterprise fund is particularly dependent upon weatherand the economy, both of which has affected revenues in the past couple ofyears. The Mayor, CouncilmemberPeloza and Ciredtor Faber recently met with the Gopper Falls Restaurant operator and developed a strategy for future marketing including refaining a private,golf consulting firm charged with two specific goals. They are to (1) review all aspects of the finances and operations and (2) review policies. The Committee will continue to review the golf course working capital status monthly. E. Ordinance No. 6370* (Coleman) (BA#4) An Ordinance of the City Council of the City ofAubum, Washington, amending Ordinance No. 6339, the2011-2012 Biennial Budget Ordinance as amended by Ordinance No. 6351, Ordinance No. 6352 and Ordinance No. 6362 authorizing amendment to the City of Auburn 2011-2012 Budget as set forth in Schedule "A" Financial Plann,ing Manager Chaw responded to questions and clarified the items included in this amendment: The Committee supports this Ordinance. F. Airport— Northwest Skyraiders Memorandum of Understanding" (Coleman) Airport ManagerGarcia explained the puPpose of this MOU providing for this hobby group to utilize airport facilities, primarily Iocated on.the 3 southern acres of the airport. It will be used for.their competitions and - pleasure flying.of their tethered aircraft. In addiUon, there will be a $100 per month charge with using the facilities. It was noted the group's competitions with other similar organizations brings tourist dollars to Auburn which is viewed as a positive for•continuing to develop the relationship with this group. G. Matrix* The Matrix is amended as follows Item20P — remove the sentence "The newly formed Animal Control Task Force will update the Committee." from the Status language. Page 3 Municipal Services Minutes August 22, 2011 Item 25P — remove the language "Receiving monthly construction updates. electronically" from the Status language. VI: ADJOURN The meeting adjourned at 4:52 p.m. Next meeting — Monday, September 12, 2011 at 3 p.m. in City Hall. Signed this (2f�ay of September, 2011. `J CP�Pi T�e�03� ��.f� : , Bill Peloza, Chair Kat y Emm ; Police Secretary/Scribe Page 4