HomeMy WebLinkAbout09-19-2011 crrroF_.�`* � Public Works Committee
September 19, 2011 - 3:30 PM
Annex Room 2
ivnsH.►NCTON; MINUTES
I. CALL TO ORDER
Chairman Rich Wagner called the meeting to order at 3:30 p.m. in Conference Room
#2, located on the second floor of Aubum City Hall, One East Main Street,Auburn,
Washington.
A. Roll Call
Chairman Wagner, Vice-Chair Bill Peloza, and Member Haugen were
present. Aiso present during the meeting were: Mayor Pete B. Lewis,
Councilmember John Partridge, Public Works Director Dennis Dowdy, City
Engineer/Assistant Director Dennis Selle, Assistant City Engineer Ingrid
Gaub, Utilities Engineer Dan Repp, Traffic.Engineer Pabio Para, Traffic
Operations Engineer Scott Nutter, Maintenance and Operations Manager
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Randy Bailey, Project Engineer Leah Dunsdon, and Pubtic Works Secretary
Jennifer Rigsby.
Members of the public in attendance included: Wayne Osborne.
B. Announcements
There were no announcements.
C. Agenda Modifications
There were no agenda modifications.
II. CONSENT AGENDA
A. Approval of Minutes
Councilmember Peloza moved and Councilmember
Haugen seconded`to Approve the minutes of the September 6, 2011 Public
Works Committee Meeting, as amended.
Vice-Chair Peloza noted two scrivener's errors.
On page 5 of 8, fifth paragraph, Vice-Chair Peloza recommended the
minutes be changed to read, "...that the PCI be worded the same way in
the ordinance as it was presented by Director powdy#o the chamber." The
Committee agreed.
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On page 8 of 8, first,fuli paragraph, Vice-Chair Peloza recommended the
minutes be changed to read "....by the property management group. Vice-
Chair Peloza discussed.the matter with Jeff Oliphant and suggested a
management group sign be placed on the pond property for maintenance
contact information.°The Committee agreed.
Motion Carried Unanimously. 3-0.
B. Public Works Project No. CR0815 (Dunsdon)
Gouncilmember Peloza moved and Councilmember
Haugen seconded to Approve the Final,Fay Estimate No. 7 to CoMract No.09-
15 for Project No. CP0815, S 277th Stree# Reconstruction Phase III —Mary Oison
Farm — Material Procurement.
Project Engineer Dunsdon provided clarification on the Background Summary in
response to a question asked by Vice-Chair Peloza. Dunsdon explained that all of
the project related work was done on the Mary Olson Farmhouse. The funds were
originally allocated for the Thomas Nelson Farmhouse but were reallocated for the
Mary Olson Farmhouse when restoration of the Thomas Nelson Farmhouse
became infeasible.
Motion Carried Unanimously. 3-0.
I II. ORDINANCES
A. Ordinance No. 6377 (Dowdy)
An Ordinance of the City Gouncil of the City of Auburn, Washington,
Establishing a Transportation Benefit District Within the Corporate Limits of
the City of Auburn, Specifying the Maintenance and Preseroation of Existing
Transporta4ion Improvements, Providing for Additional Transportation
Improvements and Creating a New Chapter 3.23 of the Auburn City Code
Entitled "Auburn Transpqrtation Benefit District
Councilmember Peloza moved and Councilmember
Wagnerseconded to recommend that the City Council introduce and adopt
Ordinance No. 637Z, as amended.
Director powdystated thaYthe amendments to the ordinance that were
suggested by the Public Works and Finance Committees have been made
and reviewed the amendments with the Committee.
Vice-Chair Peloza asked for clarificatiorr regarding the use ofthe word
"modaP' in the ordinance. Director powdy answered that the City's arterial
street system is a connecfivity system for all modes of transportation and
must be ableto support all of those modes, i.e. bicyclists, transit, motorists,
etc.
Chairman Wagner suggested that the goal of no pavement being at a
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Pavement Condition Index (PCI) below 70 be removed from the ordinance,
following corriments made by Director powc]y regarding the presentation of
the Transportation Benefits District to the Chamber of Commerce, but to
maintain the goal of bringing the system average up to a PCI of 80.
Member Haugen stated that she would not be voting in support of the
ordinance because she was not.satisfied with City Councilmembers acting
as the TBD Board. Chairman Wagner asked for suggestions on how the
board should be comprised, if`not of the Gity Councii. Member Haugen
suggested a public election process 6ut noted tliat elections are held ata
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considerable expense. Mayor Lewis pointed out that there is aState law
that requires the City Council, not the Mayor, act as the board'of govemors
and there is no allovirance for anything else regarilless of any vote.
Motion Carried..2-1. Those voting no: Haugen .
IV. DISCUSSION ITEMS
A. Capital Project Status Report (Gaub)
Item 13— CP1005— S.Division Street Promenade Project: Chairman
Wagner asked for a project_status update. Assistant City Engineer Gaub
stated that the majority of the underground:ufility work is complete and the
contractor is working on the intersection improvemerrts at Main and Division
Streets with the goal of having the intersection open by the enif of
September depending on weather conditions. The contractor will then �
continue working down the corridor.
Assistant City EngineerGaub reported that there is a delay with the light
and signal poles due to fabrication, but the majority of the work sho.uld be
completed tiythe end of December 2011. However,the completion of all
the work will not likely be until February 2012.
Chairman Wagner asked about the overhead and underground
power. Assistant Ci4y Engineer Gaub answered that the overhead lines on
Division Street have been reinoved a.nd there are.no more private utility
poles that will remain on D'ivision Street.
Chairman Wagner asked when the gateway sign will be installed. Assistant
City Engineer Gaub.said the due to the fabrication time frame the sign will
probably be installed;in December 201] or January 2012.
Assistant City Engineer Gaub stated that there are no bus stops on Division
Street within the Rromenade and staff has been meeting with Metro
regarding the bus routes through the downtown area to and from the Transit
Station, in response to questions asked by Ghairman Wagner. Assistant
City Engineer Gaub stated that the intent is for Metro to cross the new
promenade only at:2nd Street.
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Assistant City Engineer Gaub explained how'the buses will serve the
Wayland Arms apartments in response to a question asked by Member
Haugen.
Vice-Chair Peloza asked about the gas tank lhat the contractor
located. Assistant CityEngineer Gaub stated that a gas tank was found and
there iscontaminafed soil underneath of fhe tankas well as potentially
contaminated ground water. The analysis is being complete so that staff
can determine what cleari up is necessary and the extent of the
cleanup.Assistant City Engineer Gaub stated thatstaff is also trying to
determine ownership of the tank. Assistant Director/Gity EngineerSelle
stated that it is fairly common to find tanKs underground when working in
the downtown area.
Item 17— C207A—A Street NW Corridor Phase 1 : Chairman Wagner asked
if any progress has been made to discuss tfie impact of the project on the
Post Office with the Po$trriaster. Mayor Lewis stated that fie has had two
meeting scheduled wi4fi fhe Postmaster fhat have been cancelled and
rescheduled. Mayor Lewis said that projecf information has been provided
to the Post Office by himself and City staff:
Chairman Wagner asked about notifying the public of the turn restrictions
into and out ofthe Post Office parking lot. Mayor Lewis stated that there will.
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be notices posted in the newspaper and signage along the roadway.
The Committee and Maybr Lewis discussed different parking and access
scenarios thaf could be discussed with #fie Post Office representatives.
Vice-Chair Peloza commented on the condition of the Post Office parking
lot. Vice-Chair Peloza pointed out that fhe garbage in the parking lot had
been cleaned up but no other maintenance efforts have been made and the
lot is still in poo�condition.
Item 14— C401 A— S 277th Wetland Mitigation Monitorin� Member Haugen
asked for an update on the projecYs status. Assistant City Engineer Gaub
responded that the grading work is comptete. and the contractor is waiting
for the right time to complete the plant'ing work.
Item 23 —G201 A— M.Street SE Underpass Pro�ect: Chairman Wagner
asked for a status update. Assistant City Engineer Gaub reported that the
design work is complefe, the Right-Of-Way acquisition is complete and staff
has submitted for the Transportation Improvement Board (TIB) grant and
should hearthe award results in November. The project shouldbe
advertised for bids in December 2011.
Chairman Wagner.asked about the work currently being done by Puget
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Sound Energy (PSE). Assistant City Engineer Gaub stated that PSE is
relocating the overhead transmission lines, which cannot be
undergrounded, and will soon be relocating their gas main that is in the
area.
Chairman Wagner asked when the storm water pond work wiil �
begin. Assistant City Engineer Gaub answered that work will probably not
begin until summer 2012. Assistant City Engineer Gaub stated that staff
anticipates the project will go out to bid in December 2011„ the contract to
be awarded in Fekiruary 2012 and project construction to begin"'in March or
April of 2012. Assistant City Engineer Gaub confirmed that the storm pond
construction is part of the project budget and not the storm water budget, in
response to a ques4ion asked by Chairman Wagner.
Assistant City Engineer Gaub answered questions asked by Member
Haugen regarding the Ciry`s ownership of 4he property that was formerly
600 M Street SE: Assistant City Engineer Gaub reported that PSE is
working in front of the property, relocating their overhead lines. Member
Haugen commented on the liter that is on the City property.
Member Haugen asked how many houses on M Street SE wili be removed
and if the Park Apartmenfs will be removed. Assistant City Engineer Gaub
stated that the houses that were going to be removed for the M Street
project are already demolished and that the apartments will not be
removetl. Chairman Wagner asked if projectinformation has been provided
to apartment residents. Mayor Lewis stated that he gave project maps to
the managers of the complex and asked staff to redistribute the maps.
Item 33— CF0765 - Lakeland Hills Reservoir Improvements: Assistant City
Engineer Gaub stated that the project is waiting on the comptetion of
Reservoir 6 and also on completion of the booster station work begin done
next to Reservoir 5. Assistant City Engineer Gaub explained that Reservoir
5 cannot be taking offline to make the improvements until Reservoir 6 is
complete, in response to a question asked by Member Haugen.
Item 40—2011 Local Street Pavement Preservation Phase 2: Chairman
Wagner asked if the rebuiid work include.d in the project scope wili be able
to 6e completed in the uVinter months. Assistant City Engineer Gaub
answered that the construction will probably begin in January 2012 and the
utility can begin at that time. Once the utility work is complete, the time
should be appropriate to start work on the pavement.
Vice-Chair Peloza asked if work on H Street SE will be completed at the
same time. Assistant City Engineer Gaub stated that H Street SE is part of
the project.
Chairman Wagner asked if all of the streets;in the projecYs scope are
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concrete. Assistant City Engineer Gaub answered that there is a mixture of
existing concrete and asphalt streets.
Assistant Director/Gity Engineer Selle stated that asphalt p.aveme.nt is the
City standard, particularly for residential streets and concrete may be
considered for truck routes or at intersec#ions, in response to questions
asked by Member Haugen and Chairman Wagner.
Item B—CP1115—NW City Hall Plaza Improvemerrts: Assistant City
Enginee.r Gaub answered questions asked by Chairman Wagner regarding
the project design.
Mayor Lewis stated that one of the primary costs for the project is the
reconstruction of the ramp access for ADA compliance.
Item.E— MS1003 —Airport Storm Water Inventory/Surve� Utilitie.s Engineer
Repp stated thathe is waiting to receive the technical memo from#he
consultant, in response to a question asked by Vice-Chair Peloza.
V. AWOURNMENT
There being no further business to come before the Public Works Committee,
the meefing was adjourned at 4:10 p.m.
—�C �`'�s,�"'�—
Rich Wagner ennifer Rigs
. Chairman Public Works De _ rtment Secretary
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