HomeMy WebLinkAbout09-06-2011 c,TroF_ *.�`* � Public Works Committee
September 6, 2011 - 3:30 PM
, _ _. : Annex Room 2
WASHINGTON; MINUTES
I. CALL TO ORDER
Chairman Rich Wagner called the meeting to order at 3:30 p.m. in Conference
Room #2, located on the second floor of Aubum City Hall, One East Main 8treet,
Auburn, Washington.
A. Roll Call
Chairman Wagner, Vice=Chair Bill Peloza, and Member Haugen were
present. Also present during the meeting were: Mayor Pete B. Lewis,
Councilmember John Partridge, Public WorRs Director Dennis Dowdy, City
_ _
EngineedAssistant Director Dennis Selle, Assistant City Engineer Ingrid
Gaub, Utilities Engineer Dan Repp, Traffic Engineer Pablo Para,
Engineering Aide Amber Mund, Project Engineer Ryan Vondrak, Street
Systems Engineer Seth Wickstrom, Project Engineer Leah Dunsdon,
Maintenance and Operations Manager Randy Bailey, Planning Director
Kevin Snyder, finance Director Sheiley Coieman, and Public Works
Secretary Jennifer Fiigsby.
Members of the public in attendance included: Wayne Osborne and Largo
Wales.
B. Announcements
There were no announcements.
C. Agenda Modifications
There were no agenda moiiifications..
II. CONSENT AGENDA
A. Approvaf of Minutes
Councilmember Peloza rimoved and Councilinember
Haugen seconded to Approve the minutes from the August.l5, 2011 Public
Works Committee Meeting, as corrected.
Vice-Chair Peloza noted a scrivener's error on page 3, Item III. A.
Motion Carried Unanimously. 3-0.
B. Right-Of-Way Use Permif.No. 09-14 (Mund) .
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Councilmember Peloza moved and Councilmember
_ _ _ _
Haugen seconded to App"rove Amendment No. 2 to Right-of-Way Use
Permit No. 09-14 for Mohawk Plastics LLC.
Engineering Aide Mund explained that Mohawk Northern Plastics has
applied for a second amendment to their existing Right-of-Way Use Permit
because they discove�ed they have additional conduits in the Right-of-Way
for which fhey do not have a permit. Amendment No. 2 adds three PVC
conduits to the existing permit.
Chairman Wagnerasked if the Ciry inspected the installation of the casings
that were approved in Amendment No. 1. Engineering Aide Mund answered
that a Construction Permit is required and that permit is reviewed by City
staff, the installation is inspected, and the company submits as-builts to the
City upon completion.
Motion Carried Unanimously. 3-0.
C. Right-of-Way Use Fermit No. 11-17 (Mund)
Councilmember Peloia moved and Councilmember
Haugen.seconded to Approve Right-of-Way Use Permit No. 11-17 for the
City of Auburn Parks anii Recreation Annual Veterans' Day Parade.
Engineering Aide Mund reported that the deto.ur route for the Annual
Veterans' Day Parade has changed slightly from last year due to the
closure on Division Street from 1 st Street SEto 3rd StreetSE.
Chairman Wagner asked if the street to Veteran's Park is
closed. Engineering Aide Mund answered thaf only the eastbound direction
of the street will be closed.
Motion Carried Unanimously. 3-0.
D. Public Works Project No. CP1116 (Vondrak)
Councilmember Peloza moved and Councilmember
Haugen seconded to recommend that the City Council grant permission to
advertise for bids for Project No. CP1116, Downtown Pedestrian Lighting
Replacemeni.
Project Engineer Vondrak stated that the existing lighting bases will be
used, in response to a question asked by Chairman Wagner.
Vice-Chair Peloza asked about the style of the lighting fixtures. Project
Engineer Vondrak answered that the lights will be the same as the black
onesthat were instalied in the new City Hall Plaza.
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Vice-Chair Peloza and Chairman Wagner discussed the cost of the lighting.
Motion Carried Unanimously. 3-0.
E. Public Works Project No. CP1117 (Wickstrom)
Councilmember Peloza moved and Councilmember
Haugen seconded to recommend that the City Councii award Contract No.
11-19 to Doolittle Construction LLC on theirJow bid of$95,150.00 for
Project No. CP1117, Arterial and CollectorCrackseal Projec#.
Street Systems Engineer Wickstrom said that Doolittle Construction is the
same contractor thatShe City has used for the past two years and they have
a good working relationship with the Ciry, in response to questions asked by
Chairman Wagner.
Motion Carried Unanimously. 3-0.
III. RESOLUTIONS
A. Resolution No. 4733_ (Mund)
A Resolution of the City Council of the City ofAuburn, Washington,
Authorizing the Renewal of PWA 06-22 and Amending the Terms of the
Agreement
Councilmember Peloza moved and Councilmember
Haugen seconded fo recommend that the City Councii adopt Resolution
No. 4733.
Engineering Aide Mund�expiained that if AboveNet Communications wanted
to provide service witHin the City lirriits they would have to apply fora
Franchise Agreement and upon approval.of thatagreement the Public Way
Agreement would no longer be in effect,'in response to a guestion asked by
Ghairman Wagner.
Director powdy st_ated that the conduit just passes through the City,
following a ques4ion,asked by Member Haugen. Engineering Aide Mund
stated that she did not have a complete list of customers served by
AboveNet Communications.
Motion Carried Unanimously. 3-0.
B. Resolution No. 4749 (Dunsdon)
A Resolution of City Council of the City of Auburn, Washington, Authorizing
the Mayor and City Glerk to Negotiate and Execute an Agre,ement with the
City of Tacoma to Provide a Wholesale Connection for tfie 132nd Avenue
SETacoma Pipeline 5Jnfertie Improvement Project (CP1103)
Councilmember Peloza moved and Councilmember
Haugen seconded to recommend that tlie City Council adopt Resolution
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No. 4749.
Chairman Wagner asked how confident staff is that the estimate from the
City of Tacoma is acourate. Project Engineer Dunsdon answered that this is
the second intertie fhat the City has done with Tacoma and the first intertie
on B Street NW had final costs slightly higher than their original
estimate. This increase was attributed to the intertie being Jocated under the
BPA power lines which had not been encountered by the Cify of Tacoma
before. For this intertie, the Ciry of Tacoma believes that the estimate for
the 132nd Avenue SE intertie is much more accurate than the previous
estimate for B Street.NW to Project Engineer Dunsdon.
Project Engineer Dunsdon and the Committee reviewed the budget status
sheet.
Chairman Wagner asked how the intertie will affect future agreements to
purchase water.Assistant Director/Ciry Engineer Selle.stated that the
physical connection still needs to be in place regardless of virhere water is
being purchased form.
Motion Carried Unanimously. 3-0.
IV. DISCUSSION ITEMS
A. Transportation Benefit District Draft Ordinance (Dowdy)
Director powdy presented the draft Ordiriance for the Transportation Benefit
DistricT(TBD) to the Committee. Dowdy stated that staff used similar
ordinances from Bellingham and Bremerton to develop the draft ordinance.
Director powdystated that staff is recommending that a formation of a TBD
be Citywide and that any revenue must meet the requirementsof the
Revised Gode of VNashingtion (RCWj. Douudy explained thaYthe RCW is
specific.regarding the steps that need to be taken to define projects that
qualify for a TBD,for example, capital projects must be included in the
regional Transportafion Improvement Program (TIP) or State plan.
Chairman Wagner asked how long the process is for adding projects to the
regional TIP. Directorpowdy answered that it is an annual process and the
timing for submitting projects to the regiqnal TIP and theState plan are the
same and begins with fhe Gity's TIP document. D'irector powdy and Mayor
Lewis reviewed that process of submitting projects to the regional TIP and
the State with the Committee. Chairman Wagner asked staff to prepare a
timeline for both processes and their deadlines for the Committee's
information.
Director powdy clarified the development of`a material change policy that
. would be used to address plan changes, as noted in Section 3.23.020, Item
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F of the draft ordinance, following questions about the item asked by
Chairman Wagner.
Mayor Lewis answered questions asked by Chairman Wagner regarding the
schedule for TBD Board Meetings as defined in Section 323.020, Item
B. Mayor Lewis pointed out that the State{aw dictates that the meeting shall
take place on the same dates as scheduled City Council Meeting, when
possible, but may be rescheduled if it is nof possible to hold both meetings
on the same date.
The Committee and Mayor Lewis discussed Section 323.050, Dissolution
of District. Chairman Wagner asked for additional information regarding the
State's definition of"DistricYs anticipated responsibilities." Director powdy
provided additional clarification that was provided at the Committee of the.
Whole presentation from Finance Director Coleman regarding suggestions
from the Bond Council..
Chairman Wagner stated that he felt the draft Ordinance was ready to be
voted on by the full City Council.
Director powdy stated that staff suggested, to the Chamber of Commerce,
a system wide average pavement condition index (PCI)of 80 with no
arterial pavement segment being less than 70 when the City has sustained
. the system, in resporise to a question asked by Vice-Chair
Peloza. Chairman Wagnersuggested that the PCl be worded the same way
in the ordinance.as it was presented by Director powdy to the
Chamber. Staff will revise the draft ordinance for consistency.
Chairman Wagner discussed the difference between forming a TBD.and
funding projects through the GO Bond. Mayor Lewis discussed the level of
transparency that a TBD has, which lends to more public support. Member
Haugen asked about how the TBD advisqry committee members are
chosen. Chairman VNagner answered that the advisory committee would be
nominated by the Mayor and confirmed by the City Council, as per the
ordinance. Member Haugen stated that she was not in favor of the
ordinance because of the nomination process. Mayor Lewis pointed out that
tFie City Council, acting in its role as the governing body of the district,
would approve the committee members and suggested an open nomination
process. Mayor Lewis stated that the nominees would also probably be
reviewed by the Public Works and Finance Committees.
Member Haugen asked when the formation of a TBD would be on the
ballot. Mayor Lewis said that there is no timeline until after the TBD is
established. Director powdy said that it would be beneficial for the
ordinance to be adopted as soon as possible:
Chairman Wagner spoke about the advantage of the transparency of the
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TBD for the voters. Director powdy confinned that not only would the TBD
ailow flexibility in the Variety of sources of funding,but for each source of
funding, the funds are earrnarked for specific projects.
Director powdy stated that the Ordinance will 6e taken to the Finance
Committee for discussion and to Public Works for action and then to the full
CounciL
B. Resoiution No. 475U (Bailey)
A Resolution of the City Council of the Cify of Auburn, Washington
Declaring Certain Items of Property as Surpius and Authorizing Their
Disposal
This topic was discussed prior to Discussion Item A.
Maintenance.and Operations Manager Bailey reviewed the mileage and
hours of usage for each vehicle to be disposed of on the list .
Chairman Wagner spoke about past discussions regarding upgrading the
paving boxes. Maintenance and Operations Manager Bailey stated that it
was determined that`it would be more cost effective for the City to rent a
paving boxfor one month peryear compared to the cost of purchasing a
new paving box.
The Committee unanimously supported adoption of Resolution No. 4750 to
the Finance Committee.
C. Capital Project Status Report (Gaub)
Item 1 — CP08t5— Mary Olson Farm Phase II &lll: Chairman Wagner
asked if tFiere are any plans included in the project to improve the trail from
the parking lot to the farm. Assistant City Engineer Gaub stated that the
project on the capital project status list is#or procurement of materials only
and that there is no piiysical construction work. The parking lot
improvement projecYthat was completed last year only made improvements
to the parking area and did not include the trail work.
Item 17— CP0916—West Valley Highway SR18 to W Main
Street`. Assistant City Engineer Gaub stated West Valley Highway has been
closed fora week and drivers have been finding altemate routes. There was
some driver confusion at the start of the closure;but since then everything
is going well, in response to a question asked by Chairman
Wagner. Chairman'iNagner asked if the closure signs will be on the SR167
reader board through.October 22nd. Assistant City Engineer Gaub
confirmed that the message would remain on the reader board for the
duration of the closure.
Item 13 — CP1005—.South Division Street Promenade Project: Vice-Chair
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Peloza asked if the closure date of September 30th is still correct. Assistant
City Engineer Gaub stated that to be correct.
Item 14— CP0756— Lea Hill Pump Station Decommissioning Phase
2: Assistant City Engineer Gaub stated that there are a couple of repair
needs for storm and sewer recently that were completed yia change orders
under this project. These'included a sewer repair on Aubum Way South just
south of Main Street and two Storm culverts on 118th Ave SE.
Item 21- C201A — M Street Underpass: Assistant City Engineer Gaub stated
that staff has applied for a Transportation Improvement Board (TIB) Grant
to offset the Public Works Trust Fund Loan, in response to a question asked
by Chairman Wagner. Assistant City Engineer Gaub stated that staff has
submitted for a $3M grant and should know the outcome of the application
in November 2011.
Jtem 33 —CP1024—AWS and M Street SE Intersection.
Imorovements: Chairman Wagner asked how soon the left turn movements
at the 17th Street SE and M StreetSE intersection will be'in place. Traffic
Engineer Para said that the notices are going up within a week and the
barriers should be installed within the next 2-3 weeks.
Chairman Wagner asked if staff is researching any grants to cover the
estimated cost of the project. Traffic Engineer Para said 4hat staff is still
completing pre-design to get a more accurate estimate and wilt be returning
to the Public NVorks Committee with more information. Traffic Engineer Para
said#hat>the intersection will probably be a good grant candidate and one
the Muckieshoot Indian Tribe may also have some interest in.
Item D — CP1016 — Fenster Levee Pro�ject:Vice-Chair Peloza asked if the
levee project is connected.to the Park's project. Mayor Lewis answered that.
the only connection is that the levee and the park are in the same vicinity.
Vice-Chair Peloza;asked if:the roadway in_front of the 7-11 store at the
intersection of 8th Street NE and Harvey Road is scheduled for
repair. Assistanf Director/Cify Engineer Selle answered that staff is aware of
the damage to the roadway and repair is scheduled, but he did not know the
exact date.
Vice-Chair Pelozaasked if the "No Right'fum on Red" sign ai the
intersection of 124fh Street and SE 312th StreeTcan be removed. Assistant
Director/City Engineer Selle said that staff will look at the sight distance at
the intersection arid dete�mine if the sign may be removed.
At the request of a citizen, Vice-Chair Peloza asked if the timing on the
traffic light at the W Main Street and G Street intersection h.ad been
adjusted in the north/south direction. Mayor Lewis asked that staff double-
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check the timing.
Vice-Chair Feloza reported that the storm pond near the Lowe's store had
been cleaned up and repaired by the property management group. Vice-
Chair Peloza discussed the matter with Jeff Oliphant and suggested a
management group sign by placed on the property for maintenance contact
information.
Vice-Chair Peloza asked for the Mayors assistance in contacting the
property manager responsi6le for the private drive in front of the Appiebee's
restaurant because the pavement and storm drain is in need of repair.
Chairman Wagner asked if there has been a conscious effort by staff to
move the north/soufh traffic through the City more quickly than the
east/west traffic. Assistant Director/City Engineer Selle stated there have
not been recent changes to the signal timing; but there are continuing
efforts to synchronize the signals through tFie north/south corridors to .
address the peak commuter traffic: Chairmarr Wagner spoke about the
economic aspect of signal timing and asked;staff to do some research for
additional informat'ion. Mayor Lewis agreedthat additional policy
discussions should take place regarding signal timing and economic
development du.ring non-peaktimes.
Council member Peloza asked a question about when the pavement in the
vicinity of the intersection,of E Main and R,.Str@et SE is scheduled for repair.
Staff will review the condition of the pavement and report back to the
Committee.
V. ADJOURNMENT
There being no further business to come before the Public Works Committee,
the meefing was adjourned at 4:32 p.m.
Approved this 19th day of September, 2011.
i�� �r�.e.---
Rich Wagner � gsby
. Chairman PubliCWorks Departm ecretary
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