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HomeMy WebLinkAbout10-17-2011 CI'IYOF -� �.;r�w .,.�'' , AV"BUl�l �I LES GOVE COMMUNITY CAMPUS COMMITTEE -- WASHINGTON . October 17, 2011 MINUTES L CALL TO ORDER Chair Rich Wagner cailed the: meeting to order at 11:00 A.M. in the City of Aubum Councii Chambers located on the first floor of Gity Hall', 25 W. Main Street, Auburn WA. Committee members present were: Chair Rich Wagner, Vice Chai� Lynn Norman and Member Bill Peloza. Staff members present included: Mayor Pete Lewis, Director of Human Resources/Risk & Property Management Brenda Heineman, Arts & Events Manager, Julie Brewer, Planning Director Kevin Snyder, Finance Director Sheliey Coleman, Project/Construction Manager Steven Burke, Parks, Arts and Recreation Director Daryl Faber, Arts . Coordinator Maija McKnight, Community Services Manager Michael Hursh, Temporary Cultural; Diversity Liaison Ralph, Ibarra and Human Resources Assistant Cheryl Abner: Also in attendance was: Consultant Tom Bates, BLRB Architects II. APPROVAL OF MINUTES Vice Chair Norman made a motion to approve the minutes of the March 11; 2011 meeting. Member Peloia seconded. Minutes approved unanimously 3-0. Discussion A. National Development Council InvoNement in Community Center Project ManagerHursli gaye::a brief overview of his and the Mayor's meeting with the National Development Council (NDC). The NDC is a non-profit organization whose mission is to 'increase the flow of capital for investment, jobs and community development to distressed communities , throughout the counfry. NDC builds.on behalf of municipal governments and is creative in how the funding can happen to make projects like the Community Center occur. Manager Hursh will be working on a Request for Proposals (RFP) which is tlie next step in soliciting devetopers like Page 1 Communitv Center Committee Minutes March 11.2011 NDC, and an opportunity to engage #hem to give some strategy to us about how we are going to take the next steps. NDC would finance through general bond issues and a long term lease to the City. The Mayor would like to move, fonNard and enter into negotiations with NDC to start the process.. RFP is the next step. lf the Council decides to move forward with the RFP, Mayqr Lewis will continue fo work with Congressman Dave Reichert and others on the veterans side and ask if they want to be invoived as well, because then there wilf be an outfit that could build their facility. He wants to get the message to the veterans and Director of Veterans' Affairs, John Lee fhat we may have a way of building a facility that they can then lease directly. Vice Chair Norman made a motion that we proceed with an RFP for National Developmenf Council for general Request foc Proposals for development secvices .of the Community Center. Member Peloza seconded. Chair Wagner concurred. Chair Wagner reiterated his passion for keeping diversity as part of the goal of the Community Centec The Committee is to meet again within six (6) weeks; eight (8) weeks if more time is required: B. Activity Programming Plans The Activity Cente� & Gymnasium opened Monday, October 17, 2011, with a dedication celetiration. Director Faber distributed handouts of the new Center and gave an overview of the various activities offered. Today was their first activity for the indoor playground where several children participated. Organized programs. include Birthday Party Package§,- Specialized Recreation, Adult Sports, Preschool Programs, Family Fun and Youth Sports. The Mayor would like to see ping-pong added as one of the sport activities. If no programmed activities are scheduled, the gym is always open to the public. Participants can take advantage of a variety of fun programs throughout the year. C. Activity Center Construction Update Manager Burke gave an update on the construction phase of the project. We received e temporary occupancy; permit on the Activity Center that gives us thirty (30) days to convert it into a permanent occupancy permit. There are a number of small items to complete and are in the process of being completed.. 1%Ve are on track for LEED Gold. Manager Burke has a LEED meeting to review documents within the next two weeks. Consultants Ron Harpel and Dennis Kabba will represenf BLRB at the meeting to 4ake place at BLRB's Tacoma office. Page 2 . � . Communitv Center Committee Minutes March 11, 2011 '� D. Community Center Artwork Project Status Arts Coordinator Maija McKnight' reported that the artwork at the Actiyity Center was completed by Artist Bruce Myers. Member Peloza suggested there be a depiction under each art piece to explain what it means. Coordinator McKnight wanted to bring to the_ Gommittee the potential of changing the focus of the artwork within the Community Center with more focus on the vuood and not the glass piece that was ,to hang over the receptioni§t area. Artist Pacquette would like to expantl the wood concept. The :main focus would be above the:fireplace and touch stones throughout so the wood becomes the theme throughout the building.. in 2009, Artist Pacquette 'received a letter that the Community Center project was on a temporary hold. She has done no new work since that time. She has been paicJ halfiof her contract of$85,000. It was suggest_ed and agreed that Artist Pacquette re-quote what the new concept is and provide the Committee with some sketches and description of what the wood would look like after it is finished. Gonsultant Ba4es recommends a meeting take place wi4h Artist Pacquette to understand what the potential of the artwork is. There also needs to be a backup plan in the event of any unforeseen. reason(s) that would preclude Artist Pacquette for completing the artwork. II. ADJOURNMENT There being no furtherbusiness, the meeting adjoumed at 12:05 P.M. APPROVED THE �DAY OF JANUARY 2012 ��- C" " � ��>�'�� g Cheryl Atine�, H.R. Assistant Rich Wa ner, C air Rage.3