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Home My WebLink About11-14-2011 Agenda Packet Municipal Services Committee November 14, 2011 - 3:00 PM City Hall Conference Room 3 AGENDA I. CALL TO ORDER A. Roll Call B. Announcements C. Agenda Modifications II. CONSENT AGENDA A. Minutes October 20, 2011 Special Meeting* B. Minutes October 24, 2011 Meeting** III. DISCUSSION ITEMS A. Ordinance No. 6378* (Coleman) AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF AUBURN, WASHINGTON, AMENDING ORDINANCE NO. 6339, THE 2011-2012 BIENNIAL BUDGET ORDINANCE AS AMENDED BY ORDINANCE NO. 6351, ORDINANCE NO. 6352, ORDINANCE NO. 6362 AND ORDINANCE 6370 AUTHORIZING AMENDMENT TO THE CITY OF AUBURN 2011-2012 BUDGET AS SET FORTH IN SCHEDULE "A" B. City Hall Remodel (Heineman) C. Resolution No. 4775 (Heineman) D. City Code 8.28 Review - Noise* E. City Code 8.24 Review - Fireworks* F. Matrix* IV. ADJOURNMENT Agendas and minutes are available to the public at the City Clerk's Office, on the City website (http://www.auburnwa.gov), and via e-mail. Complete agenda packets are available for review at the City Clerk's Office. *Denotes attachments included in the agenda packet. Municipal Services Committee October 20, 2011 - 10:00 AM City Hall Conference Room 3 MINUTES Special Meeting I. CALL TO ORDER A. Roll Call Chair Peloza called the meeting to order at 10:00 a.m. in Conference Room 3 on the second floor of City Hall, 25 West Main Street, Auburn WA. Members present: Chair Bill Peloza, Vice Chair Sue Singer, Member John Partridge. Staff present: Chief of Police Bob Lee, Assistant Chief of Police Bill Pierson, Police Commander David Colglazier and Police Secretary/Scribe Kathy Emmert. B. Announcements There were no announcements. C. Agenda Modifications There were no agenda modifications. II. CONSENT AGENDA There were no items on the Consent Agenda. III. DISCUSSION ITEMS A. Fireworks (Lee) Committee to review City fireworks policy, citizen noise concerns and recommend solutions. Chair Peloza began by reviewing all the material in the packet, as well as, the additional information regarding how other communities in the area handle the sale of fireworks. The Chair explained the goal is to create a better quality of life for the residents surrounding the fireworks sale and discharge areas. The Committee discussed the possibility of requesting a reduction in discharge hours recognizing the City cannot mandate any changes on the reservation. The Committee does wish to create a cooperative working relationship and are open to discussions in conjunction with the Muckleshoot Fireworks Commissioner. It is not the intent of the Committee to regulate other than applicable laws the sale of fireworks, but rather address the noise element generated by the discharge of fireworks on reservation property. The Committee agreed that discussion items for the 11/14 meeting would include a review of the City's noise ordinance (ACC 8.28) and the fireworks ordinance (ACC 8.24). Page 1 of 2 CA.0 IV. ADJOURNMENT The meeting adjourned at 11:05 a.m. The next regular meeting of the Committee is Monday, October 24, 2011. Signed this ______ day of November, 2011. _____________________________________ _____________________________________ Bill Peloza, Chair Kathy Emmert, Police Secretary/Scribe Page 2 of 2 CA.0 Municipal Services Committee October 24, 2011 - 3:00 PM City Hall Conference Room 3 MINUTES I. CALL TO ORDER A. Executive Session An Executive Session was called at 3 p.m. before any business of the Committee was discussed. The purpose of the Executive Session was the discussion of potential litigation with legal counsel (RCW 42.30.110(1)(i). Present for the discussion were Chair Peloza, Member Partridge, Mayor Lewis, Assistant City Attorney Steve Gross, and Planning Director Kevin Snyder. B. Roll Call Chair Peloza called the meeting to order at 3:12 p.m. following the Executive Session. The meeting was held in Conference Room 3 on the second floor of City Hall, 25 West Main Street, Auburn WA. Members present: Chair Bill Peloza, Member John Partridge. Members absent (excused): Vice Chair Sue Singer . Staff present: Mayor Pete Lewis, Chief of Police Bob Lee, Assistant Chief of Police Bob Karnofski, Public Works Director Dennis Dowdy, Finance Director Shelley Coleman, HR/Risk Management Director Brenda Heineman, Parks & Recreation Director Daryl Faber, Museum Director Patricia Cosgrove, Project Engineer Leah Dunsdon and Police Secretary/Scribe Kathy Emmert. Others present: Councilmember Virginia Haugen, citizen Wayne Osborne, and Auburn Reporter representative Robert Whale. C. Announcements There were no announcements. D. Agenda Modifications There were no agenda modifications. II. CONSENT AGENDA A. Municipal Services Minutes October 10, 2011 B. Public Works Contract No. 11-21 (Dowdy) Award Small Works Contract No. 11-21, to SkyCorp, Ltd. on their low bid of $75,698.00 plus Washington State sales tax of $7,191.31 for a total contract price of $82,889.31 for Project No. MS1110, Jacobsen Tree Farm and Fields Residential Buildings Demolition Project Member Partridge moved to accept the Minutes as presented and to forward Public Works Contract No. 11-21 to the full Council for approval. Chair Peloza concurred. MOTION CARRIED: 2-0 Page 1 of 3 CA.0 III. DISCUSSION ITEMS A. Resolution 4757 (Faber) A Resolution of the City Council of the City of Auburn, Washington, authorizing the Mayor and City Clerk to execute the Museum Services Agreement between the City of Auburn and the White River Valley Historical Society Director Faber explained this is the third ten-year extension and carries this successful working relationship between the City and the White River Valley Historical Society to 2021. It was noted additional signatories should be added to the agreement. The Committee supports the Resolution. B. Animal Control & Licensing Quarterly Update (Snyder) Director Heineman updated the Committee indicating that as of September 30 the City had collected $133,000.00 in license fees which trends to the projected $206,000.00 for the year as anticipated. King County is not aggressively selling licenses on the City's behalf since they know the City will be ending it's participation in the King County Animal Control in 2013. With the hiring of a promotions/marketing person for the City who will have responsibility for the canvassers for licensing, it is fully anticipated the City will reach it's target of $240,000.00 annually for licensing fees. Director Heineman is developing a time line for the overall project in conjunction with the Auburn Valley Humane Society (AVHS) and will be meeting with their Board to integrate their timeline into the City's allowing all participants an opportunity to know exactly who is responsible for what and when. C. Auburn Manor Mobile Home Park (Coleman) Director Coleman presented the Committee with an update on the concerns the City has with this residential parks water usage and possible leaks. A copy of the letter to the park manager was provided as well, requesting the basis for the sub-billing to the park's residents. D. Golf Course Working Capital Review (Coleman) Directors Faber and Coleman presented the update outlining the excellent month September represented for revenue. Director Faber indicated September 2010 generated $147,000.00 in revenue. September 2011 generated $169,000.00, a $22,000.00 increase. The projected budget is $172,000.00 for the same period. While this continues to close the gap, there will still be a shortfall at year end. Copper Falls had an excellent month due to several large golf tournaments utilizing the banquet/catering facilities. The national consultant has visited the course and the draft report is anticipated in early November with the final report which will be presented to the Committee in early December. There was a discussion related to gift certificates which will be researched and the results provided to the Committee. The new signage was discussed and it was recommended that another color be utilized since it is difficult to read. Director Faber indicated this change should not be difficult or expensive and he will address the concerns. E. Ordinance No. 6379 (Coleman) Page 2 of 3 CA.0 An Ordinance of the City Council of the City of Auburn, Washington, amending Ordinance No. 6339, the 2011-2012 Biennial Budget Ordinance, as amended by Ordinance No. 6351, Ordinance No. 6352, Ordinance No. 6362, Ordinance No. 6370 and Ordinance No. 6378, authorizing amendment to the City of Auburn 2011-2012 Budget as set forth in Schedule "A" Director Coleman provided the Committee with the background and detail for the budget adjustments recommended for the 2011 fiscal year. Committee members were provided with information in response to their queries. It was pointed out that the budget is a plan and that while there are budget lines for many items and projects, if there are no funds available the funds are not spent. It was also mentioned that it is sometimes difficult to keep a global view of the budget when specific items are highlighted for discussion purposes. F. Red Light Photo Enforcement Quarterly Update (Lee) The quarterly report was presented by Assistant Police Chief Karnofski. Statistical data continues to confirm that photo enforcement is working. Because it is working, the City has not received revenue to utilize toward traffic calming measures. The recent addition of a school camera in Lakeland Hills resulted in reduced issues even before it was activated. Member Partridge commented on the improvement of the signage at the intersections with cameras. It is much more in line with what is in other communities. G. Matrix The matrix is amended as follows: Item 24P - Fireworks Update - The status is amended to read the MSC held a special meeting on October 20, 2011. MSC will review the noise and fireworks City Code at the November 14, 2011 meeting. IV. ADJOURNMENT The meeting adjourned at 4:50 p.m. The next Municipal Services meeting is on Monday, November 14, 2011 at 3 p.m. Signed this _____ day of November 2011. _________________________________ _________________________________ Bill Peloza, Chair Kathy Emmert, Police Secretary/Scribe Page 3 of 3 CA.0 AGENDA BILL APPROVAL FORM Agenda Subject: Ordinance No. 6378 Date: November 4, 2011 Department: Finance Attachments: Memo Ordinance Schedule A - Revised Budget Impact: -$128,480 Administrative Recommendation: City Council to introduce and adopt Ordinance No. 6378 Background Summary: Attached is proposed budget amendment #5 for your review. This budget amendment makes final changes to the 2011 budget as follows: Recognize revenue and grant funding received and public employee pension contribution rate adjustments. Approval of this budget amendment will reduce the 2011 budget, as amended, by $128,480 to $273,287,907. Details of this amendment is included in the attached staff memorandum. Reviewed by Council Committees: Finance, Municipal Services, Planning And Community Development, Public Works Councilmember:Backus Staff:Coleman Meeting Date:November 14, 2011 Item Number:DI.A AUBURN * MORE THAN YOU IMAGINEDDI.A Interoffice Memorandum To: City Council From: Shelley Coleman, Finance Director CC: Pete Lewis, Mayor Date: November 7, 2011 Re: 2011 Budget Amendment #5 Attached is proposed budget amendment #5 for your review. This budget amendment makes final changes to the 2011 budget as follows: Recognize revenues and grant funding received. Changes include: o nues. 2011 revenues for the Solid Waste Fund are adjusted consistent with the revised rates per the Council adopted June 2011 rate study. o Plannin Solid Waste reve g Department EPA grant for assessment of wetland mitigation sites in 2011 (per City resolution #4536) elopment Association Grant funding to assist Auburn Youth ent tribution rate adjustments. o he State recently announced changes to the contribution rates, with rates for employers change from 7.07% to 7.25% effective Sept Approv 80 to $273,287,907. Details of this amendment is included in Schedule A attached. 1. Proposed Ordinance #6378 (budget adjustment #5) mary of proposed 2011 budget adjustments by fund and department (Schedule A) o Planning Department Housing and Community Dev Resources in property acquisition for Teen drop-in program. o Police Department federal Edward Byrne grants for overtime and emergency managem in 2011 Recognize public employee pension con T increasing from 5.31% to 7.07% effective July 1, 2011 and a second ember 1, 2011. al of this budget amendment will reduce the 2011 budget, as amended by -$128,4 Attachments: 2. Sum DI.A ORDINANCE NO. 6378 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF AUBURN, WASHINGTON, AMENDING ORDINANCE NO. 6339, THE 2011-2012 BIENNIAL BUDGET ORDINANCE AS AMENDED BY ORDINANCE NO. 6351, ORDINANCE NO. 6352, ORDINANCE NO. 6362 AND ORDINANCE 6370 AUTHORIZING AMENDMENT TO THE CITY OF AUBURN 2011-2012 BUDGET AS SET FORTH IN SCHEDULE “A” WHEREAS, the Auburn City Council at its regular meeting of December 6, 2010, adopted Ordinance No. 6339 which adopted the City of Auburn 2011-2012 Biennial budget; and WHEREAS, the Auburn City Council at its regular meeting of February 22, 2011, adopted Ordinance No. 6351 which amended Ordinance No. 6339 which adopted the City of Auburn 2011-2012 Biennial budget; and WHEREAS, the Auburn City Council at its regular meeting of April 4, 2011, adopted Ordinance No. 6352 which amended Ordinance No. 6351; and WHEREAS, the Auburn City Council at its regular meeting of July 18, 2011, adopted Ordinance No. 6362 which amended Ordinance No. 6352; and WHEREAS, the Auburn City Council at its regular meeting of September 6, 2011 adopted Ordinance No. 6370 which amended Ordinance 6362; and WHEREAS, the City of Auburn deems it necessary to appropriate additional funds to the various funds of the 2011 budget; and WHEREAS, this Ordinance has been approved by one more than the majority of all councilpersons in accordance with RCW 35A.34.200. ------------------------- Ordinance No. 6378 November 2, 2011 Page 1 of 3 DI.A NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN, WASHINGTON DO ORDAIN AS FOLLOWS: Section 1. Amendment of the 2011-2012 Biennial Budget. The 2011- 2012 Biennial Budget of the City of Auburn is amended pursuant to Chapter 35A.34 RCW, to reflect the revenues and expenditures as shown on Schedule “A” attached hereto and incorporated herein by reference. The Mayor of the City of Auburn, Washington is hereby authorized to utilize revenue and expenditure amounts shown on said Schedule “A”. A copy of said Schedule “A” is on file with the City Clerk and available for public inspection. Section 2. Severability. If any provision of this Ordinance or the application thereof to any person or circumstance is held to be invalid, the remainder of such code, ordinance or regulation or the application thereof to other person or circumstance shall not be affected. Section 3. Implementation. The Mayor is hereby authorized to implement such administrative procedures as may be necessary to carry out the directives of this legislation. Section 4. Effective Date. This Ordinance shall take effect and be in force five (5) days from and after its passage, approval and publication as provided by law. ------------------------- Ordinance No. 6378 November 2, 2011 Page 2 of 3 DI.A ------------------------- Ordinance No. 6378 November 2, 2011 Page 3 of 3 INTRODUCED: _______________ PASSED: ____________________ APPROVED: _________________ ____________________________ PETER B. LEWIS, MAYOR ATTEST: ____________________________ Danielle E. Daskam City Clerk APPROVED AS TO FORM: ____________________________ Daniel B. Heid City Attorney PUBLISHED:__________________ DI.A General Fund (#001) Beg. Fund Balance 2011 Revenues 2011 Expenditures Ending Fund Balance General Fund Adopted Budget 11,763,355 49,863,903 55,139,320 6,487,938 BA#1 (Adopted; ordinance #6351)- 46,000 135,360 (89,360) BA#2 (Adopted; ordinance #6352)650,000 195,270 620,080 225,190 BA#3 (Adopted; ordinance #6362)2,968,999 46,441 24,580 2,990,860 BA#4 (Adopted; ordinance #6370)- (61,000) (38,330) (22,670) BA#5 (Proposed) Planning Direct Federal Grant -Carry forward EPA grant for assessment of active wetland mitigation sites per res. 4536 31,300 31,300 - Police Federal Grant - Edward Byrne; fund Police overtime 33,630 33,630 - Indirect Federal Grant -Emergency Management Performance Grant 4,560 4,560 - Parks Insurance Recoveries related to Auburn theater equipment replacement 5,500 5,500 Minor equipment for theater funded by insurance recovery proceeds 5,500 (5,500) State Employer Pension Rate Increase effective 7/01/11 Mayor/Council 3,350 (3,350) Human Resources 11,960 (11,960) Finance 2,640 (2,640) City Attorney 5,170 (5,170) Planning 9,950 (9,950) Police 8,820 (8,820) Public Works 20,050 (20,050) Parks 15,590 (15,590) Streets 500 (500) Changes to meet GASB 54 Requirements - Record MVFT revenues directly to Fund 102 Reduce MVFT revenue - to be recorded in Fund 102 & Fund 120 (537,100) (537,100) Reduce Trsfr Out of Motor Vehicle Fuel Tax to Fund 102 (530,000) 530,000 Reduce Trsfr Out of Motor Vehicle Fuel Tax to Fund 120 (7,100) 7,100 BA#5 Total - (462,110) (384,080) (78,030) Revised Budget 15,382,354 49,628,504 55,496,930 9,513,928 Total Resources / Expenditures 65,010,858 65,010,858 Schedule A Summary of Budget Adjustments by Fund Budget Amendment # 5 Ordinance 6378 Page 1 of 7 DI.A Arterial Street Fund (#102) Beg. Fund Balance 2011 Revenues 2011 Expenditures Ending Fund Balance Adopted Budget 383,118 13,210,200 13,328,300 265,018 BA#1 (Adopted; ordinance #6351)- - - - BA#2 (Adopted; ordinance #6352)736,300 1,842,200 2,608,500 (30,000) BA#3 (Adopted; ordinance #6362)647,926 578,330 618,330 607,926 BA#4 (Adopted; ordinance #6370)- - - - BA#5 (proposed) Changes to meet GASB 54 Requirements - Record MVFT revenues directly to Fund 102 Reduce Trsfr In of Motor Vehicle Fuel Tax from Gen Fund (530,000) - (530,000) Recognize Motor Vehicle Fuel Tax revenue 530,000 530,000 BA#5 Total - - - - Revised Budget 1,767,344 15,630,730 16,555,130 842,944 Total Resources / Expenditures 17,398,074 17,398,074 Local Street Fund (#103) Beg. Fund Balance 2011 Revenues 2011 Expenditures Ending Fund Balance Adopted Budget 940,806 2,155,000 2,000,000 1,095,806 BA#1 (Adopted; ordinance #6351)- - - - BA#2 (Adopted; ordinance #6352)400,000 - 398,216 1,784 BA#3 (Adopted; ordinance #6362)721,769 - 1,000,000 (278,231) BA#4 (Adopted; ordinance #6370)- - - - BA#5 (proposed) Employer Pension Rate Increase effective 7/01/11 - - 824 (824) BA#5 Total - - 824 (824) Revised Budget 2,062,575 2,155,000 3,399,040 818,535 Total Resources / Expenditures 4,217,575 4,217,575 Housing and Community Development Grant Fund (#119) Beg. Fund Balance 2011 Revenues 2011 Expenditures Ending Fund Balance Adopted Budget 99,286 510,000 542,410 66,876 BA#1 (Adopted; ordinance #6351)- - - - BA#2 (Adopted; ordinance #6352)- - (1,480) 1,480 BA#3 (Adopted; ordinance #6362)(55,987) (55,987) BA#4 (Adopted; ordinance #6370)- - - - BA#5 (proposed) Recognize receipt of HCDA grant funding for Auburn Youth Resources Increase budgeted grant funding 140,400 140,400 Increase expense budget for property acquisition - - 140,400 (140,400) BA#5 Total - 140,400 140,400 - Revised Budget 43,299 650,400 681,330 12,369 Total Resources / Expenditures 693,699 693,699 Page 2 of 7 DI.A Recreation Trails Fund (#120) Beg. Fund Balance 2011 Revenues 2011 Expenditures Ending Fund Balance Adopted Budget 8,177 7,200 - 15,377 BA#1 (Adopted; ordinance #6351)- - - - BA#2 (Adopted; ordinance #6352)- - - - BA#3 (Adopted; ordinance #6362)17 - - 17 BA#4 (Adopted; ordinance #6370)- - - - BA#5 (proposed) Changes to meet GASB 54 Requirements - Record MVFT revenues directly to Fund 102 Reduce Trsfr In of Motor Vehicle Fuel Tax from Gen. Fund (7,100) (7,100) Budget Motor Vehicle Fuel Tax revenue 7,100 7,100 BA#5 Total - - - - Revised Budget 8,194 7,200 - 15,394 Total Resources / Expenditures 15,394 15,394 Business Improvement Area Fund (#121) Beg. Fund Balance 2011 Revenues 2011 Expenditures Ending Fund Balance Adopted Budget 44,396 53,100 54,000 43,496 BA#1 (Adopted; ordinance #6351)- - - - BA#2 (Adopted; ordinance #6352)512 (9,248) 26,000 (34,736) BA#3 (Adopted; ordinance #6362)(91) - - (91) BA#4 (Adopted; ordinance #6370)- - - - BA#5 (proposed) Increase operating budget for higher than anticipated expenses - - 5,000 (5,000) BA#5 Total - - 5,000 (5,000) Revised Budget 44,817 43,852 85,000 3,669 Total Resources / Expenditures 88,669 88,669 Cumulative Reserve Fund (#122) Beg. Fund Balance 2011 Revenues 2011 Expenditures Ending Fund Balance Adopted Budget 5,623,464 23,000 44,900 5,601,564 BA#1 (Adopted; ordinance #6351)- - - - BA#2 (Adopted; ordinance #6352)78,450 - 78,450 - BA#3 (Adopted; ordinance #6362)30,118 - 400,000 (369,882) BA#4 (Adopted; ordinance #6370)- - - - BA#5 (proposed) Transfer Out to Cemetery Fund to support cash flow needs - - 200,000 (200,000) BA#5 Total - - 200,000 (200,000) Revised Budget 5,732,032 23,000 723,350 5,031,682 Total Resources / Expenditures 5,755,032 5,755,032 Page 3 of 7 DI.A Mitigation Fees Fund (#124) Beg. Fund Balance 2011 Revenues 2011 Expenditures Ending Fund Balance Adopted Budget 3,444,973 900,000 2,679,200 1,665,773 BA#1 (Adopted; ordinance #6351)- - - - BA#2 (Adopted; ordinance #6352)601,170 - 601,170 - BA#3 (Adopted; ordinance #6362)290,693 - - 290,693 BA#4 (Adopted; ordinance #6370)- - - - BA#5 (proposed) Increase expenses to reflect higher Fire Impact & Mitigation collections (used for Station #34 construction)- - 212,300 (212,300) BA#5 Total - - 212,300 (212,300) Revised Budget 4,336,836 900,000 3,492,670 1,744,166 Total Resources / Expenditures 5,236,836 5,236,836 Municipal Park Construction Fund (#321) Beg. Fund Balance 2011 Revenues 2011 Expenditures Ending Fund Balance Adopted Budget 374,368 19,089,200 19,261,700 201,868 BA#1 (Adopted; ordinance #6351)- - - - BA#2 (Adopted; ordinance #6352)219,120 2,225,280 2,444,400 - BA#3 (Adopted; ordinance #6362)(246,405) 130,000 - (116,405) BA#4 (Adopted; ordinance #6370)- - - - BA#5 (proposed) Federal Grant funding for Game Farm Soccer Field lighting 83,200 83,200 BA#5 Total - 83,200 - 83,200 Revised Budget 347,083 21,527,680 21,706,100 168,663 Total Resources / Expenditures 21,874,763 21,874,763 Water Fund (#430) Beg. Fund Balance 2011 Revenues 2011 Expenditures Ending Fund Balance Adopted Budget 19,168,199 10,918,400 27,509,320 2,577,279 BA#1 (Adopted; ordinance #6351)- - - - BA#2 (Adopted; ordinance #6352)2,113,700 - 2,081,270 32,430 BA#3 (Adopted; ordinance #6362)324,168 209,000 47,580 485,588 BA#4 (Adopted; ordinance #6370)- - (30,320) 30,320 BA#5 (proposed) Reduce Estimated Water Sales revenue due to lower usage (1,180,900) (1,180,900) Recognize water billing adjustment 600,000 600,000 Employer Pension Rate Increase effective 7/01/11 23,140 (23,140) BA#5 Total - (580,900) 23,140 (604,040) Revised Budget 21,606,067 10,546,500 29,630,990 2,521,577 Total Resources / Expenditures 32,152,567 32,152,567 Page 4 of 7 DI.A Sewer Fund (#431) Beg. Fund Balance 2011 Revenues 2011 Expenditures Ending Fund Balance Adopted Budget 10,818,244 17,956,300 25,602,100 3,172,444 BA#1 (Adopted; ordinance #6351)- - 37,000 (37,000) BA#2 (Adopted; ordinance #6352)2,156,900 - 2,123,810 33,090 BA#3 (Adopted; ordinance #6362)3,046,835 104,900 53,570 3,098,165 BA#4 (Adopted; ordinance #6370)- - (30,320) 30,320 BA#5 (proposed) Recognize grant funding for January 2011 storm Indirect Federal Grant 34,400 - 34,400 State Grant 5,600 - 5,600 Grant funded expenses 40,000 (40,000) Employer Pension Rate Increase effective 7/01/11 13,000 (13,000) BA#5 Total - 40,000 53,000 (13,000) Revised Budget 16,021,979 18,101,200 27,839,160 6,284,019 Total Resources / Expenditures 34,123,179 34,123,179 Storm Drainage Fund (#432) Beg. Fund Balance 2011 Revenues 2011 Expenditures Ending Fund Balance Adopted Budget 7,695,982 7,213,700 13,066,950 1,842,732 BA#1 (Adopted; ordinance #6351)- - - - BA#2 (Adopted; ordinance #6352)1,304,260 - 1,264,410 39,850 BA#3 (Adopted; ordinance #6362)795,296 60,800 57,800 798,296 BA#4 (Adopted; ordinance #6370)- - (31,910) 31,910 BA#5 (proposed) Employer Pension Rate Increase effective 7/01/11 22,080 (22,080) BA#5 Total - - 22,080 (22,080) Revised Budget 9,795,538 7,274,500 14,379,330 2,690,708 Total Resources / Expenditures 17,070,038 17,070,038 Solid Waste Fund (#434) Beg. Fund Balance 2011 Revenues 2011 Expenditures Ending Fund Balance Adopted Budget 800,406 9,513,800 9,883,470 430,736 BA#1 (Adopted; ordinance #6351)- - - - BA#2 (Adopted; ordinance #6352)- - (8,990) 8,990 BA#3 (Adopted; ordinance #6362)(24,716) 16,230 16,230 (24,716) BA#4 (Adopted; ordinance #6370)- - 1,600 (1,600) BA#5 (proposed) Adjust fund revenues and expenses per June 2011 rate study Increase solid waste service revenues 450,930 450,930 Adjust est. Waste Management fees 475,340 (475,340) Employer Pension Rate Increase effective 7/01/11 - - 2,310 (2,310) BA#5 Total - 450,930 477,650 (26,720) Revised Budget 775,690 9,980,960 10,369,960 386,690 Total Resources / Expenditures 10,756,650 10,756,650 Page 5 of 7 DI.A Cemetery Fund (#436) Beg. Fund Balance 2011 Revenues 2011 Expenditures Ending Fund Balance Adopted Budget 300,328 924,800 1,078,930 146,198 BA#1 (Adopted; ordinance #6351)- - - - BA#2 (Adopted; ordinance #6352)- - (9,080) 9,080 BA#3 (Adopted; ordinance #6362)(176,199) - (28,500) (147,699) BA#4 (Adopted; ordinance #6370)- - 950 (950) BA#5 (proposed) Transfer In from Cumulative Reserve Fund to meet cash flow needs 200,000 200,000 - - - BA#5 Total - 200,000 - 200,000 Revised Budget 124,129 1,124,800 1,042,300 206,629 Total Resources / Expenditures 1,248,929 1,248,929 Golf Course Fund (#437) Beg. Fund Balance 2011 Revenues 2011 Expenditures Ending Fund Balance Adopted Budget 228,668 1,806,200 1,939,380 95,488 BA#1 (Adopted; ordinance #6351)- - - - BA#2 (Adopted; ordinance #6352)- - (10,840) 10,840 BA#3 (Adopted; ordinance #6362)(224,916) 400,000 - 175,084 BA#4 (Adopted; ordinance #6370)- (82,000) (82,000) - BA#5 (proposed) Employer Pension Rate Increase effective 7/01/11 3,190 (3,190) Carry forward 2010 principal & interest payment of Interfund loan (to be paid in 2011) - - 39,600 (39,600) BA#5 Total - - 42,790 (42,790) Revised Budget 3,752 2,124,200 1,889,330 238,622 Total Resources / Expenditures 2,127,952 2,127,952 Facilities Fund (#505) Beg. Fund Balance 2011 Revenues 2011 Expenditures Ending Fund Balance Adopted Budget 307,539 3,999,300 3,960,400 346,439 BA#1 (Adopted; ordinance #6351)- - - - BA#2 (Adopted; ordinance #6352)30,000 26,790 61,110 (4,320) BA#3 (Adopted; ordinance #6362)377,405 34,000 (43,000) 454,405 BA#4 (Adopted; ordinance #6370)- (105,300) (105,300) - BA#5 (proposed)- - - - BA#5 Total - - - - Revised Budget 714,944 3,954,790 3,873,210 796,524 Total Resources / Expenditures 4,669,734 4,669,734 Page 6 of 7 DI.A Information Services Fund (#518) Beg. Fund Balance 2011 Revenues 2011 Expenditures Ending Fund Balance Adopted Budget 3,546,577 4,271,670 5,720,450 2,097,797 BA#1 (Adopted; ordinance #6351)- 5,500 5,500 - BA#2 (Adopted; ordinance #6352)108,000 217,000 302,080 22,920 BA#3 (Adopted; ordinance #6362)295,216 6,400 43,300 258,316 BA#4 (Adopted; ordinance #6370)- 24,000 18,400 5,600 BA#5 (proposed) Employer Pension Rate Increase effective 7/01/11 - - 8,840 (8,840) BA#5 Total - - 8,840 (8,840) Revised Budget 3,949,793 4,524,570 6,098,570 2,375,793 Total Resources / Expenditures 8,474,363 8,474,363 Equipment Rental Fund (#550) Beg. Fund Balance 2011 Revenues 2011 Expenditures Ending Fund Balance Adopted Budget 4,857,654 2,827,100 4,825,800 2,858,954 BA#1 (Adopted; ordinance #6351)- - - - BA#2 (Adopted; ordinance #6352)151,600 - 144,070 7,530 BA#3 (Adopted; ordinance #6362)816,941 - 20,000 796,941 BA#4 (Adopted; ordinance #6370)- - 640 (640) BA#5 (proposed) Employer Pension Rate Increase effective 7/01/11 - - 1,800 (1,800) BA#5 Total - - 1,800 (1,800) Revised Budget 5,826,195 2,827,100 4,992,310 3,660,985 Total Resources / Expenditures 8,653,295 8,653,295 Grand Total - All Funds Beg. Fund Balance 2011 Revenues 2011 Expenditures Ending Fund Balance Adopted Budget 88,306,158 154,702,653 203,375,808 39,633,003 BA#1 (Adopted; ordinance #6351)- 51,500 177,860 (126,360) BA#2 (Adopted; ordinance #6352)11,357,642 5,741,642 16,784,946 314,338 BA#3 (Adopted; ordinance #6362)10,454,281 3,026,811 2,374,861 11,106,231 BA#4 (Adopted; ordinance #6370)- (224,300) (190,650) (33,650) BA#5 (proposed)- (128,480) 803,744 (932,224) Revised Budget 110,118,081 163,169,826 223,326,569 49,961,338 Total Resources / Expenditures 273,287,907 273,287,907 Page 7 of 7 DI.A DI.D DI.D DI.D DI.D DI.E DI.E DI.E DI.E DI.E DI.E MU N I C I P A L S E R V I C E S C O M M I T T E E P R O J E C T - G O A L M A T R I X NO . P R O J E C T D E S C R I P T I O N L E A D C O S T R E V I E W D A T E ES T . C O M P L . DA T E ST A T U S 10 P R e d L i g h t P h o t o E n f o r c e m e n t B o b L e e 1 / 2 3 / 2 0 1 2 Qu a r t e r l y R e p o r t s : Ja n ( P r e v O c t - D e c ) ; Ap r i l ( P r e v J a n - M a r ) ; Ju l y ( P r e v A p r - J u n e ) ; Oc t o b e r ( P r e v J u l y - S e p t ) 2n d m e e t i n g o f th e m o n t h . Re v i s e d s i g n a g e u n d e r c o n s t r u c t i o n . 20 P A n i m a l C o n t r o l a n d R e s c u e B r e n d a H e i n e m a n O n - G o i n g Co u n c i l m e e t i n g 6 / 2 1 a p p r o v e d 2 . 5 y e a r I L A f o r K i n g Co u n t y A n i m a l S e r v i c e s . O n 9 / 1 9 / 1 1 C o u n c i l ap p r o v e d R e s o l u t i o n N o . 4 7 4 7 f o r P r o f e s s i o n a l Se r v i c e s A g r e e m e n t . ( A n i m a l S h e l t e r a n d S e r v i c e be g i n n i n g J a n u a r y 1 , 2 0 1 2 w i t h a c t u a l o p e r a t i o n s be g i n n i n g J a n u a r y 1 , 2 0 1 3 . ) 24 P F i r e w o r k s U p d a t e B o b L e e On - G o i n g MS C h e l d a s p e c i a l m e e t i n g o n 1 0 / 2 0 / 1 1 . M S C w i l l re v i e w t h e n o i s e a n d f i r e w o r k s c i t y c o d e a t i t ' s 11 / 1 4 / 1 1 m e e t i n g . 26 P G r a f f i t i P r o g r a m P l a n n i n g / P o l i c e O n - G o i n g H o t l i n e P h o n e N o . 93 1 - 3 0 4 8 E x t . 7 27 P A n i m a l C o n t r o l L i c e n s i n g P r o g r a m K e v i n S n y d e r 1 / 2 3 / 2 0 1 2 Qu a r t e r l y R e p o r t s : Ja n ( P r e v O c t - D e c ) ; Ap r i l ( P r e v J a n - M a r ) ; Ju l y ( P r e v A p r - J u n e ) ; Oc t o b e r ( P r e v J u l y - S e p t ) 2n d m e e t i n g o f th e m o n t h 28 P S o l i d W a s t e R a t e R e v i e w S h e l l e y C o l e m a n J u n e 2 0 1 2 Re v i e w r a t e s t r u c t u r e , s o l i d w a s t e f u n d b a l a n c e a n d CP I a p p l i c a t i o n . H a s t h e r e v i s e d R a t e M o d e l d o n e i t ' s jo b ? T h e C o m m i t t e e a s a g o a l w i l l p u r s u e a m i n i m u m 10 % c o m m e r c i a l s u b s i d y r e d u c t i o n u n t i l t h e c r o s s - se c t o r c o m m e r c i a l s u b s i d y i s r e m o v e d . 29 P Go l f C o u r s e W o r k i n g C a p i t a l R e v i e w a n d Fu t u r e P l a n s Sh e l l e y C o l e m a n 1 1 / 2 1 / 2 0 1 1 O n - G o i n g Re v i e w c h a n g e d m o n t h l y a t t h e s e c o n d m e e t i n g ea c h m o n t h . NO . I T E M O F I N T E R E S T 3 I S h o p p i n g C a r t U p d a t e R a n d y B a i l e y 1 / 2 3 / 2 0 1 2 Ja n u a r y ( P r e v J u l y - D e c ) , Ju l y ( P r e v J a n - J u n e ) 9 I P o l i c e C h a p l a i n ' s P r o g r a m B o b L e e 1 / 9 / 2 0 1 2 Ch a r t e r i s - o r g a n i z a t i o n t o w h i c h C h a p l a i n s f o r P D an d V R F A b e l o n g - m e c h a n i s m f o r " p e t t y c a s h " f o r Ch a p l a i n a s s o c i a t e d e x p e n s e s La s t R e v i s i o n D a t e : 1 0 / 2 6 / 1 1 e: \ m a y o r \ P D F C o n v e r t . 1 4 5 6 . 1 . M a t r i x _ 1 0 - 2 6 - 1 1 . x l s DI.F