HomeMy WebLinkAboutKPG Inc AG-C-406 AGREEMENT FOR PROFESSIONAL SERVICES
AG-C-406
THIS AGREEMENT made and entered into by and between the CITY OF
AUBURN, a Municipal Corporation in King County, Washington, hereinafter referred to
as "CITY" and KPG, Inc. whose address is 753 9t" Avenue North, Seattle, WA 98109,
hereinafter referred to as "CONSULTANT."
In consideration of the covenants and conditions of this Agreement, the parties
hereby agree as follows:
1. SCOPE OF WORK.
See Exhibit A, which is attached hereto and by this reference made a part of this
Agreement.
2. TERM.
The CONSULTANT shall not begin any work under this Agreement until
authorized in writing by the CITY. All work under this Agreement shall be completed by
December 31, 2011 and can be amended by both parties for succeeding years.
The established completion time shall not be extended because of any delays
attributable to the CONSULTANT, but may be extended by the CITY in the event of a
delay attributable to the CITY, or because of unavoidable delays caused by an act of
GOD or governmental actions or other conditions beyond the control of the
CONSULTANT. A prior supplemental Agreement issued by the CITY is required to
extend the established completion time.
3. COMPENSATION.
The total compensation for this Agreement shall not exceed $63,000, which
includes a Management Reserve Fund amount of $22,000. Expenditure of
Agreement for Professional Services AG-C-406
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Management Reserve Funds must be authorized by the CITY as set forth in Section 4
of this Agreement.
The CONSULTANT shall be paid by the CITY for direct non-salary cost, per
attached Exhibit C, at the actual cost to the CONSULTANT. Exhibit C is attached
hereto and by this reference made a part of this Agreement. These charges may
include, but are not limited to the following items: outside reproduction fees, courier
fees, subconsultant fees, and materials and supplies. The billing for non-salary cost,
directly identifiable with the project, shall be submitted as an itemized listing of charges
supported by copies of the original bills, invoices, expense accounts and miscellaneous
supporting data retained by the CONSULTANT. Copies of the original supporting
documents shall be supplied to the CITY upon request. All above charges must be
necessary for the services provided under the Agreement.
In the event services are required beyond those specified in the Scope of Work,
and not included in the compensation listed in this Agreement, a contract modification
shall be negotiated and approved by the CITY prior to any effort being expended on
such services or work shall be authorized in writing under the Management Reserve
Fund as detailed in Section 4.
4. MANAGEMENT.RESERVE FUND.
The CITY may establish a Management Reserve Fund to provide flexibility of
authorizing additional funds to the Agreement for allowable unforeseen costs, or
reimbursing the CONSULTANT for additional work beyond that already defined in this
Agreement. Such authorization(s) shall be in writing, prior to the CONSULTANT
expending any effort on such services, and shall not exceed $22,000. This fund may
be replenished in a subsequent supplemental agreement. Any changes requiring
additional costs in excess of the Management Reserve Fund shall be negotiated and
approved by the CITY prior to any effort being expended on such services.
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5. SUBCONTRACTING.
The CITY permits subcontracts for those items of work necessary for the
completion of the project. The CONSULTANT shall not subcontract for the
performance of any work under this AGREEMENT without prior written permission of
the CITY. No permission for subcontracting shall create, between the CITY and
subcontractor, any contractor or any other relationship.
Compensation for any subconsultant work is included in Section 3 of this
Agreement and all reimbursable direct labor, overhead, direct non-salary costs and
fixed fee costs for the subconsultant shall be substantiated in the same manner as
outlined in Section 3. All subcontracts exceeding $10,000 in cost shall contain all
applicable provisions of this AGREEMENT.
6. RESPONSIBILITY OF CONSULTANT.
The CONSULTANT shall be responsible for the professional quality, technical
accuracy, timely completion and the coordination of all studies, analysis, designs,
drawings, specifications, reports and other services performed by the CONSULTANT
under this Agreement. The CONSULTANT shall, without additional compensation,
correct or revise any errors, omissions or other deficiencies in its plans, designs,
drawings, specifications, reports and other services required. The CONSULTANT shall
perform its services to conform to generally-accepted professional engineering and the
requirements of the CITY.
Any approval by the CITY under this Agreement shall not in any way relieve the
CONSULTANT of responsibility for the technical accuracy and adequacy of its services.
Except as otherwise provided herein, neither the CITY'S review, approval or
acceptance of, nor payment for, any of the services shall be construed to operate as a
waiver of any rights under this Agreement or of any cause of action arising out of the
performance of this Agreement to the full extent of the law.
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7. INDEMNIFICATION/HOLD HARMLESS.
The CONSULTANT shall defend, indemnify and hold the CITY, its officers,
officials, volunteers, and employees harmless from any and all claims, injuries,
damages, losses, or suits, including attorney fees, arising out of or resulting from the
acts, errors or omissions of the CONSULTANT in performance of this Agreement,
except for injuries or damages caused by the sole negligence of the CITY.
8. INDEPENDENT CONTRACTOR/ASSIGNMENT.
The parties agree and understand that the CONSULTANT is an independent
contractor and not the agent or employee of the CITY and that no liability shall attach to
the CITY by reason of entering into this Agreement except as otherwise provided
herein. The parties agree that this Agreement may not be assigned in whole or in part
without the written consent of the CITY.
9. INSURANCE.
CONSULTANT shall procure and maintain for the duration of this Agreement,
insurance against claims for injuries to persons or damage to property which may arise
from or in connection with the performance of the work hereunder by the
CONSULTANT, its agents, representatives, or employees.
CONSULTANT'S maintenance of insurance as required by the Agreement shall
not be construed to limit the liability of the CONSULTANT to the coverage provided by
such insurance, or otherwise limit the City's recourse to any remedy available at law or
in equity.
CONSULTANT shall obtain insurance of the types and in the amounts described
below:
a. Automobile Liability insurance covering all owned, non-owned, hired and
leased vehicles, with a minimum combined single limit for bodily injury and
property damage of$1,000,000 per accident. Coverage shall be written on
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Insurance Services Office (ISO) form CA 00 01 or a substitute form providing
equivalent liability coverage. If necessary, the policy shall be endorsed to
provide contractual liability coverage.
b. Commercial General Liability insurance shall be written on ISO occurrence
form CG 00 01 and shall cover liability arising from premises, operations,
independent contractors, and personal injury and advertising injury, with limits
no less than $1,000,000 each occurrence, $2,000,000 general aggregate.
The CITY shall be named as an insured under the CONSULTANT'S
Commercial General Liability insurance policy with respect to the work
performed for the CITY using the applicable ISO Additional Insured
endorsement or equivalent.
c. Worker's Compensation coverage as required by the Industrial Insurance
laws of the State of Washington. If the consultant is a sole proprietor, the
parties agree that Industrial Insurance would be required if the
CONSULTANT had employees. However, the parties agree that a
CONSULTANT who has no employees would not be required to have
Worker's Compensation coverage.
d. Professional Liability insurance appropriate to the CONSULTANT'S
profession, with limits no less than $1,000,000 per claim and $1,000,000
policy aggregate limit.
The insurance policies are to contain, or be endorsed to contain, the following
provisions for Automobile Liability, Professional Liability, and Commercial General
Liability insurance:
a. The CONSULTANT'S insurance coverage shall be primary insurance as
respects the CITY. Any insurance, self insurance, or insurance pool
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August 23,2011
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coverage maintained by the CITY shall be excess of the CONSULTANT'S
insurance and shall not contribute with it.
b. The CONSULTANT'S insurance shall be endorsed to state that coverage
shall not be cancelled by either party,except after thirty (30) days prior written
notice has been given to the CITY by certified mail, return receipt requested.
All insurance shall be obtained from an insurance company authorized to do
business in the State of Washington. Insurance is to be placed with insurers with a
current A.M. Best rating of not less than A-:VII.
The.CONSULTANT shall furnish the City with certificates of insurance and a
copy of the amendatory endorsements, including but not necessarily limited to the
additional insured endorsement, evidencing the insurance coverage,required by this
section, before commencement of the work. The CITY reserves the right to require that
complete, certified copies of all required insurance policies be submitted to the CITY at
any time. The CITY will pay no progress payments under Section 3 until the
CONSULTANT has fully complied with this section.
10. NONDISCRIMINATION.
The CONSULTANT may not discriminate regarding any services or activities to
which this Agreement may apply directly or through contractual, hiring, or other
arrangements on the grounds of race, color,creed, religion, national origin, sex, age, or
where there is the presence of any sensory, mental or physical handicap.
11. OWNERSHIP OF RECORDS AND DOCUMENTS.
The CONSULTANT agrees that any and all drawings, computer discs,
documents, records, books, specifications, reports, estimates, summaries and such
other information and materials as the CONSULTANT may have accumulated,
prepared or obtained as part of providing services under the terms of this Agreement by
the CONSULTANT, shall belong to and shall remain the property of the CITY OF
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August 23, 2011
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AUBURN. In addition, the CONSULTANT agrees to maintain all books and records
relating to its operation and concerning this Agreement for a period of six (6) years
following the date that this Agreement is expired or otherwise terminated. The
CONSULTANT further agrees that the CITY may inspect any and all documents held by
the CONSULTANT and relating to this Agreement upon good cause at any reasonable
time within the six (6) year period. The CONSULTANT also agrees to provide to the
CITY, at the CITY'S request, the originals of all drawings, documents, and items
specified in this Section and information compiled in providing services to the CITY
under the terms of this Agreement.
12. CERTIFICATION REGARDING DEBARMENT, SUSPENSION, AND
OTHER RESPONSIBILITY MATTERS-PRIMARY COVERED TRANSACTIONS.
The-prospective primary participant certifies to the best of its knowledge and
belief, that it and its principals:
(a) Are not presently debarred,,suspended,proposed for debarment, declared
ineligible, or voluntarily.excluded from covered transactions by any federal
department or agency;
(b) Have not within a three-year period preceding this proposal been convicted of
or had a civil judgment rendered against them for commission or fraud or a
criminal offense in connection with obtaining, attempting to obtain, or
performing a public (federal, state, or local) transaction or contract under a
public transaction; violation of federal or state antitrust statues or commission
of embezzlement, theft, forgery, bribery, falsification or destruction of records,
making false statements, or receiving stolen property;
(c) Are not presently indicted for or otherwise criminally or civilly charged by a
governmental entity (federal, state, or local) with commission of any of the
offenses enumerated in paragraph "(b)" of this certification; and
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August 23,2011
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(d) Have not within a three-year period preceding this application/proposal had
one or more public transactions (federal, state, or local) terminated for cause
or default.
Where the prospective primary participant is unable to certify to any of the
statements in this certification, such prospective participant shall attach an explanation
to this proposal.
13. TERMINATION OF AGREEMENT.
This Agreement may be terminated by either party upon twenty (20) days written
notice to the other party, and based upon any cause. In the event of termination due to
the fault of other(s) than the CONSULTANT, the CONSULTANT shall be paid by the
CITY for services performed to the date of termination.
Upon receipt of a termination notice under the above paragraph, the
CONSULTANT shall (1) promptly discontinue all services affected as directed by the
written notice, and (2) deliver to the CITY all data, drawings, specifications, reports,
estimates, summaries, and such other information and materials as the CONSULTANT
may have accumulated, prepared or obtained in performing this Agreement, whether
completed or in process.
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August 23,2011
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14. GENERAL PROVISIONS.
14.1. This Agreement shall be governed by the laws, regulations and ordinances
of the City of Auburn,the State of Washington, King County, and where applicable,
Federal laws.
14.2. All claims, disputes and other matters in question arising out of, or relating
to, this Agreement or the breach hereof, except with respect to claims which have been
waived, will be decided by a court of competent jurisdiction in King County, Washington.
Pending final decision of a dispute hereunder, the CONSULTANT and the CITY shall
proceed diligently with the performance of the services and obligations herein.
14.3. In the event that any dispute or conflict arises between the parties while
this Agreement is in effect, the CONSULTANT agrees that, notwithstanding such
dispute or conflict,the CONSULTANT shall continue to make a good faith effort to
cooperate and continue work toward successful completion of assigned duties and
responsibilities.
14.4. The.CITY and the CONSULTANT respectively bind themselves, their
partners, successors, assigns, and legal representatives to the other party to this
Agreement with respect to all covenants to this Agreement.
14.5. This Agreement represents the entire and integrated Agreement between
the CITY and the CONSULTANT and supersedes all prior negotiations, representations
or agreements either oral or written. This Agreement may be amended only by written
instrument signed by both the CITY and the CONSULTANT.
14.6. Should it become necessary to enforce any term or obligation of this
Agreement, then all costs of enforcement including reasonable attorneys fees and
expenses and court costs shall be paid to the substantially,prevailing party.
14.7. The CONSULTANT agrees to comply with all local, state and federal laws
applicable to its performance as of the date of this Agreement.
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August 23,2011
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14.8. If any provision of this Agreement is invalid or unenforceable, the
remaining provisions shall remain in force and effect.
14.9. This Agreement shall be administered by Paul Fuesel on behalf of the
CONSULTANT, and by the Mayor of the CITY, or designee, on behalf of the CITY. Any
written notices required by the terms of this Agreement shall be served on or mailed to
the following addresses:
City of Auburn KPG, Inc.
Attn: Elizabeth Chamberlain Attn: Paul Fuesel
25 W Main Street 753 9th Avenue North
Auburn WA 98001 Seattle, WA 98109
Phone: 253.931.3092 Phone: 206.286.1640
Fax: 253. 804.3114 Fax: 206.286.1639
E-mail: echamberlain @auburnwa.gov E-mail: fuesel @kpg.com
14.10. All notices or communications permitted or required to be given under
this Agreement shall be in writing and shall be delivered in person or deposited in the
United States mail, postage prepaid. Any such delivery shall be deemed to have been
duly given if mailed by certified mail, return receipt requested, and addressed to the
address for the party set forth in 13.9 or if to such other person designated by a party to
receive such notice. It is provided, however, that mailing such notices or
communications by certified mail, return receipt requested is an option, not a
requirement, unless specifically demanded or otherwise agreed.
Any party may change his, her, or its address by giving notice in writing, stating
his, her, or its new address, to any other party, all pursuant to the procedure set forth in
this section of the Agreement.
14.11. This Agreement may be executed in multiple counterparts, each of which
shall be one and the same Agreement and shall become effective when one or more
counterparts have been signed by each of the parties and delivered to the other party.
Agreement for Professional Services AG-C-406
August 23,2011
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lir. WNW
441.14.402
■
Pet-r B. Lewis, Mayor
Date AUG 2 9 2011
ATTEST:
PI �u'c' ej
Danielle E. Daskam, City Clerk
APPROVED AS TO FORM:
X11
,-J Daniel B. Heid, City Attorney
KPprinc
BY: a..
Title: Project M.nager
Federal Tax ID # 91-1477622
Agreement for Professional Services AG-C-406
August 23, 2011
Page 11 of 11
Exhibit A
SCOPE OF SERVICES
During the term of this AGREEMENT, KPG, INC. (Consultant) shall perform professional
services for the City of Auburn (City) in connection with the following project:
Project No: CP1115
City Hall NW Corner Plaza Improvements
August 23, 2011
A. PROJECT DESCRIPTION/BACKGROUND
The City of Auburn desires to improve the NW Plaza entrance to City Hall (A St. NW and 151 St
NW). Improvements will be similar to the existing plaza improvements completed recently at the
SE corner of City Hall, including possible sidewalk improvements, pavement improvements,
ADA Ramp, possible lighting improvements, City Hall wall sign, and related site furnishings and
landscape.
B. PROJECT ASSUMPTIONS
The following assumptions were made to provide direction to the design:
❑ KPG, Inc. and work performed by them will be referred to as "Consultant" in this
document.
❑ The City of Auburn and its staff will be referred to as"City" in this document.
❑ The City will print and produce additional copies of all documents as necessary for its
use beyond those identified in this scope of work.
❑ No permitting such as SEPA Checklist is required for this project. The City will provide all
necessary permitting for the project (i.e., Storm permit, building permit, and sign permit,
etc.)
❑ A building permit is required for the ADA ramp and railing. A sign permit is also
required for the new wall sign. The City will provide all coordination with the Building
Inspector.
❑ No structural or geotechnical design is required.
❑ No right-of-way is required.
Exhibit A
Agreement No.AG-C-406
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C. CONSULTANT DELIVERABLES
Deliverables prepared by the Consultant are identified at the end of each task in the scope of
work.
D. CITY PROVIDED ITEMS
The City will provide/prepare the following:
❑ Previously completed plaza plans and specifications.
❑ As available, street as-builts, showing right-of-way, storm water system as-builts, water
as-builts, and sewer as-builts, and plaza as-builts.
E. DESIGN CRITERIA
WSDOT Publications
a. Washington State Department of Transportation/American Public Works
Association (WSDOT/APWA), Standard Specifications for Road, Bridge, and
Municipal Construction, 2010 edition and applicable Amendments.
b. WSDOT/APWA Standard Plans for Roads, Bridge, and Municipal Construction.
City of Auburn Standards
c. Design and Construction Standards (latest edition), where applicable.
d. City of Auburn 2010 Standard Special Provisions
e. Drafting standards
f. Downtown Sidewalk Standards, where applicable
g. City of Auburn Surface Water Management Manual (Nov 2009)
Other Publications
h. Washington State Regulations, Accessibility Design for All (ADA).
F. SCOPE OF WORK
TASK 1 —MANAGEMENT/COORDINATION/ADMINISTRATION
1.1 The Consultant will provide continuous project management for the project duration (5
months).
1.2 The Consultant shall prepare monthly progress reports identifying work in progress,
upcoming work elements, and reporting of any delays, problems, or additional
information needs. The monthly progress reports shall be submitted with invoices. The
progress reports shall summarize start,finish, and percent complete for deliverable tasks
during billing period, percent complete of overall project elements, and anticipated
deliverable tasks for the next month. The Consultant shall also summarize in the
monthly progress reports problems encountered and actions taken for their resolution,
potential future delays, and issues/activities requiring City direction. Any elements that
may impact project completion time and cost shall be highlighted. Monthly invoices for
Exhibit A
Agreement No.AG-C-406
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work completed to date shall be submitted to the City. The invoices shall summarize budget,
expenditures and percent expended for deliverable tasks during the billing period, and
percent expended of overall project elements.
1.3 The Consultant shall prepare for and attend coordination/progress meetings with the City
during the project to discuss key issues and track progress (4 meetings). The
Consultant shall prepare a summary of key issues and action items for all meetings.
1.4 The Consultant shall prepare a simple project schedule and update as needed.
Task 1 Deliverables:
• Monthly progress reports(5 months).
• Meeting minutes (4).
Task 1 Assumptions:
• Design will be complete by December 2011
TASK 2—SURVEY AND BASE MAPPING
2.1 The Consultant shall perform field surveys within the project limits and prepare 1" = 20'
detailed topographic base maps of each street corridor.
2.2 The Consultant shall field verify the base map for accuracy.
2.3 The Consultant shall coordinate field utility locates for underground utilities, by calling
one-call prior to topographic survey updates for inclusion on the project base maps.
Task 2 Deliverables:
• Electronic Base Map showing utility locations, surface features, contours, and City provided
existing right-of-way.
Task 2 Assumptions:
• Basemap will be prepared in AutoCAD Civil 3D 2009 using City drafting standards and the
Consultant's field codes.
• Right-of-way acquisition will not be required.
• Existing right-of-way lines and lot lines will be provided by the City in AutoCAD format.
TASK 3—PUBLIC INVOLVEMENT
3.1 The Consultant shall prepare presentation materials (2 display boards or power point —
at City's discretion) and attend up to two (2) Council Committee meetings. Materials will
be coordinated with the City to be ready for Committee packet deadlines.
Exhibit A
Agreement No. AG-C-406
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Task 3 Deliverables:
• Meeting presentation materials including electronic copies of renderings and other drawings.
Task 3 Assumptions:
• No public involvement meetings are required such as an open house
TASK 4—PLAZA DESIGN CONCEPTS
4.1 The Consultant shall develop three (3) plaza design alternatives for the project. The
alternatives shall integrate/coordinate the features and design of the existing City Hall
Plaza Improvements project located on the SE corner of City Hall.
Task 4 Deliverables:
■ 3 Plaza Alternatives; colored renderings including plan view and visualization. These can
be provided on display board or other mechanism. Electronic copies shall be provided to
the City in PDF format.
Task 4 Assumptions:
• City Hall NW Corner Plaza design will be developed enough to identify preferred pavement
design.
TASK 5 — DESIGN
5.1 The Consultant will prepare and develop 60% Plans and Specifications for review by the
City. The 60% submittal will incorporate all comments received from the City's review
and selection of the preferred Plaza Design Alternative and will be a complete set of
Contract Documents. The following is the anticipated sheet count for all plan submittals:
❑ Cover Sheet (1 sheet)
o General Sheet-Abbreviations, Legend, Index and Survey Data (1 sheet)
• Project Survey Datum Information
❑ Site Preparation Plan (1" =20'/ 1 sheet) including the following:
• Limits of Clearing
• Demolition
• Utility removal/relocations and abandonment
❑ Plaza Plans (1" =20'/ 1 sheet) including the following:
• Pavement Layout
• Curb location
• Sidewalk replacement location and width
o Plaza Details (3 sheets)
• Custom Details
Exhibit A
Agreement No.AG-C-406
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•
• Installation Details
o Landscape Plan and Details (1" =20'/2 sheets)
• Locations of planting areas with call-outs of plant types
• Construction notes will not be provided
• Installation details plan
❑ Irrigation Plans and Details (1" =20'/ 1 sheet)
o Illumination Plan (1" = 20'/ 1 sheet)
• Location of illumination poles
• J-boxes, conduit runs, and wiring
❑ Illumination Details (1 sheet)
o City Hall Sign Plan and Details (1 sheet)
5.2 The Consultant will prepare 90% Plans and Specifications for review and approval by
the City. The 90% submittal will include all comments received from the 60% review and
will be a complete set of Contract Documents.
5.3 The Consultant will prepare 99% Plans and Specifications for review and approval by
the City. The 99% submittal will include all comments received from the 90% review and
will be a complete set of Contract Documents.
5.4 The Consultant will prepare 100% Final Plans and Specifications approval by the City.
The 100% submittal will include all comments received from the 99% review and will be
a bid ready complete set of Contract Documents.
5.5 The Consultant will calculate quantities and prepare construction cost estimates in
support of the 60%, 90%, 99%, 100% Final plans.
5.6 The Consultant will prepare 60%, 90%, 99%, and 100% specifications for review and
approval by the City. Specifications will be based on 2010 WSDOT Standard
Specifications, using contract boilerplate and general special provisions provided by the
City.
Task 5 Deliverables:
• 60%, 90%, and 99% plan submittals, will each be provided in (6) half size bound sets and
(1) unbound set.
• 60%, 90% and 99% Special provision submittal will each be provided in (6) bound sets and
(1)electronic word format using track changes.
• (1) hard copy and (1) electronic copy in PDF format of the 60%, 90% and 99% Plan and
special provision summary of responses to previous review submittal comments by the City.
• For bid set, One (1) full size set of original drawings will be in 24 x 36 inch 4 mil mylar copy
format, unbound. Drawing borders will be set for 22 x 34 inch to accommodate half size 11
x 17 inch drawings. Sealed by an engineer/architect licensed in Washington State as
appropriate.
Exhibit A
Agreement No.AG-C-406
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• One (1) set of Bid Document specifications, unbound hard copy and one electronic copy in
Word format. Sealed by an engineer/architect licensed in Washington State as appropriate.
• One (1) final cost estimate sealed by an engineer licensed in Washington State.
• The Consultant shall provide the City with electronic files of design files, base maps, plans
and other contract documents. All drawings shall be provided in AutoCAD 2009 format.
TASK 6— BID PHASE SUPPORT
6.1 The Consultant shall answer questions presented by contractors during the bidding
process, as requested by the City.
6.2 The Consultant shall prepared one (1) bid addendum, if required, and as requested by
the City.
Task 6 Deliverables:
• Bid Addendum, if required.
TASK 7— CONSTRUCTION SUPPORT
7.1 The Consultant shall attend the pre-construction conference and assist the City.
7.2 The Consultant shall prepare written and oral responses to Contractor questions
regarding the intent of the contract documents and Contractor RFI's when requested by
the City.
7.3 The Consultant shall review shop drawings, samples, test reports, and other data
submitted by the Contractor for compliance with the information required by the contract
documents,when requested by the City.
7.4 The Consultant shall assist the City in preparing change orders as necessary.
7.5 The Consultant shall attend up to five(5)construction meetings.
7.6 The Consultant shall prepare record drawings per City's requirements within sixty (60)
days after all construction and the final inspection has been performed. The City shall
provide inspector's reports and records, as required, and redlined markups of
construction drawings. The City shall provide the original mylar drawings for
Consultant's use in preparing record drawings. The Consultant shall prepare both
handwritten and electronic copies. The Consultant shall proved the original mylars with
handwritten markups and digital files (AutoCAD 2009 format) as final Record Drawings.
Task 7 Deliverables:
• Review and respond to RFI's, when asked by City.
• Review of shop drawings submittals and other related materials, when asked by City.
• Attendance at the Preconstruction Conference.
Exhibit A
Agreement No. AG-C-406
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• On-site Construction Meetings—5 budgeted.
• Change Order Documentation.
• Record Drawings (original mylars and electronic files)
Exhibit A
Agreement No. AG-C-406
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HOUR AND FEE ESTIMATE , EXHIBIT B
Project: City of Auburn • Architecture
City Hall NW Corner Plaza Improvements I a"d ^mhitect1le
• Civil Engineering
August 1,2011 •
Labor Hour Estimate Total Fee
*Senior *Project *Project *Designer ' *CAD l *Survey *Office
Description Engr/Urbn Manager Engr/Urbn Engr/Urbn Technician I Crew Admin ,
$ 213.97 $ 131.61 $ 118.15 $ 76.19. $ 94.00 $ 134.15 $ 122.47 Fee
Task 1-Management/Coordination/Administration
1.1 -Management and administration(5 months) 0. 5 0 f 0 0 0 j 0 $ 658.05
1.2 Prepare monthly progress reports 1 3 0 0 0 0 j 3 $ 976.22
13 Prepare and attend progress meetings with City;(4) 2 8 6 0 0 0 0 $ 2,189.72
1.4 Prepare and update simple project schedule 0 - 2 0 0 0 0 1 $ 385.69
Reimbursable expenses-see breakdown for details $ 50.00
Task Totals 3 18 6 0 — 0 0 I 4 $ 4,259.68
Task 2-Survey and Base Mapping. .
2.1 Perform field survey and prepare topo maps 0 1 1 0 8 10 I 0 $ 2,343.23
2.2 Field verify base maps for accuracy 0 0 0 4 2 0 0 $ 492.78
2.3 Coordinate field utility locates 0 0 4 0 0 0 I 0 $ 472.61
Reimbursable expenses-see breakdown for details I I $ 1,100.00
Task Totals 0 1' 1 i- 4 ' 10 10 ! 0 $• 4,408.62
Task 3-Public Involvement •
3.1 Prepare and attend Council Committee meetings(2) 4 4 0 j 0 0 0 r 0 $ 1,382.32
Reimbursable expenses-see breakdown for details f I . $ 350.00
Task Totals 4 4 0 I 0 0 0 I 0 $ 1,732.32
•
Task 4-Plaza Design Concepts
4.1 Develop plaza design alternatives(3) 2 0 12 24 0 0 0 $ .3,674.40
Reimbursable expenses-see breakdown for details I I I $ 50.00
Task Total I 2 0 12 I 24 0 0 I 0 $ 3,724.40
Task 5-Design
5.1 Prepare 60%Final Plans for review and City Approval i 1 4 12 I 16 24 0 0 $ - 5,633.38
5.2 Prepare 90%Final Plans for review and City Approval i 1 4 8 16 20 0 0 $ 4,784.76
5.3 Prepare 99%Final Plans for review and City Approval i 1 4 4 8 8 0 0 $ 2,574.58
5.4 Prepare 100%Final Plans for review and City Approval I 1 4 4 8 8 0 0 $ 2,574.58
5.5 Prepare cost estimates in support of 60,90,99,100,Final Plans I 1 4 6 12 0 0 0 $ 2,363.64
5.6 Prepare 60%,90%,99%,100%Final Specifications j 1 4 12 12 0 r 0 0 $ 3,072.55
Reimbursable expenses-see breakdown for details I $ 300.00
Task Total I 6 24 46 72 60 I 0 0 $ 21,303.48
' 8/3/2011
HOUR AND FEE ESTIMATE EXHIBIT B
Project: City of Auburn • Architecture •
City Hall NW Corner Plaza Improvements Lands a ArchitCOII1fe
• civil Enginaring •
August 1,2011
Labor.Hour Estimate Total Fee
"Senior 1 ."Project 'Project, "Designer I *CAD `Survey "Office
Description Engr/Urbn.l Manager Engr/Urbn Engr/Urbn I Technician Crew Admin
$ 213.97 $ ;131.61 $ 118.15 .$-. 76.19 $ 94.00 $ 134.15 $ 122.47 Fee
Task 6-Bid Phase Support
6.1 Answer questions presented by contractors 0 2 0 0 1 0 0 0 $ 263.22
6.2 Prepare bid addendum,if required(1) 0 4 4 0 0 0. 0 $ 999.04
6.3 Prepare contractor award recommendation 0 4 0 0 1 0 0 0 $ 526.44
Reimbursable expenses-see breakdown for details , 0 0 0 , . 0 0 0 1 $
Task Total 0 ! 10 4 0 0 0 0 1 $ 1,788.70
Task 7-Construction Support
7.1 Attend pre construction conference and assist the City 0 1 2_ 2 0 1 0 0 0 $ __. 499.52
7.2 Prepare written&oral responses regarding RFI's 0 ; 2 4 0 I 0 0 0 $ 735.82
7.3 Review data submitted by Contractor for compliance 0 1 2 4 0 1 0 0 0 $ 735.82
7A Prepare record drawings 60 days after construction 0 0 4 0 4 _ 0 0 , $• 848.62
Reimbursable expenses-see breakdown for details _ 0 l 0 0 0 i 0 0 0 $ 550.00
Task Total - 0 , 20 28 0 1 12 ' .0 0 $ 3,369.79
Total Direct Salary Costs $ 13,251.34
Total Overhead @ 163.63% $ 21,683.17
Total Fixed Fee @ 15% $ 3,012.31
Total Reimbursable Expenses $ 1,850.00
Total Estimated Fee: $ 40,586.98
Hourly rates are based on the following:
Direct Salary Costs $. 74.25 $ 45.67 $ 41.00 $ 26.44 $ 32.62 $46.55 $ 42.50
Overhead @ 163.63% '$ 121.50 $ 74.73 $ 67.09 $ 43.26 $ 53.38 $ 76.17 $. 69.54 163.63%
Fixed Fee @ 15% .$ 18.22 $ 11.21 $ 10.06 .$ 6.49 $ 8.01 $ 11.43• $ 10.43 15.00%
Total Labor Rate $ 213.97 I $ 131.61 I $ 118.15 I $ /6.19 I.$ 94.00 I $ 134.15 I $ f22.47
8/3/2011
HOUR AND FEE ESTIMATE EXHIBIT B
KPG
• Architecture •
Landscape Architecture
Project: City of Auburn • Civil Engineering •
City Hall NW Corner Plaza Improvements
August 1,2011
Reimbursable Breakdown Cost
Task 1-Management/Coordination/Administration
Mileage $ 50.00
Reproduction $ -
Total $ 50.00
Task 2-Survey and Base Mapping
Mileage $ 50.00
_ Reproduction —_---_—_, $ 50.00
APS-Potholing $ 1,000.00
Total $ 1,100.00
Task 3-Public Involvement
Mileage $ 50.00
Reproduction $ 300.00
Total $ 350.00
Task 4-Plaza Design Concepts
Mileage $ -
Reproduction $ 50.00
Total $ 50.00
Task 5-Design
Mileage $ 100.00
Reproduction $ 200.00
Total $ 300.00
Task 6-Bid Phase Support
Mileage $ -
Reproduction $ -
Total -
Task 7•Construction Support
Mileage $ 50.00
Reproduction $ 500.00
Total $ 550.00
Total Reimbursable Costs: $ 2,400.00
8/3/2011
HOUR AND FEE ESTIMATE EXHIBIT B
KPGr
Project: City of Auburn • Architecture •
Landscape Architecture
City Hall NW Corner Plaza Improvements • Civil snuineerin5 •
August 1,2011
City Hall NW corner Plaza Improvements
Task 1 -Management/Coordination/Administration $ 4,259.68
Task 2-Survey and Base Mapping $ 4,408.62
Task 3-Public Involvement $ 1,732.32
Task 4-Plaza Design Concepts $ 3,724.40
Task 5•Design $ 21,303.48
Task 6-Bid Phase Support $ 1,788.70
Task 7-Construction Support $ 3,369.79
Total Estimated Fee $ 40,586.98
•
8/3/2011
EXHIBIT C
DIRECT NON-SALARY REIMBURSABLE EXPENSES
• Outside Reproduction Fees
• Courier Fees
• Subconsultant Fees
• Materials and Supplies
• Mileage at $0.55/mile or the current approved IRS rate.
Subcontracts: The CONSULTANT, at the CITY'S request shall enter into subcontracts
with other consultants, such as appraisers and/or environmental consultants, etc. If
approved, the CITY shall reimburse the CONSULTANT for the actual cost of the
subcontracts.
Exhibit C
Agreement No.AG-C-406
Page 1 of 1
CONSULTANT INVOICES
CONSULTANT invoices should contain the following information:
• On CONSULTANT letterhead.
• A cover letter stating the status of each task. This should include items completed, percent
completed during the billing period and completion along with funding status.
• Internal invoice number and/or sequential numeric number (i.e.: progress payment # 10).
• Invoice date.
• Period of time invoice covers.
• Consultant Agreement # (i.e.: AG-C-115).
• Project number(s) listed (i.e.: PR562).
• CITY'S project manager listed.
• The hour(s) per person broken down by task(s) (attach timesheets, spreadsheet detailing
timesheets, or some other form of proof) along with type of work done (i.e.: design,
right-of-way, or construction) or task order number.
• Direct salary (base salaries)
• Indirect salary (benefits)
• Direct non-salary(i.e.: mileage, reproduction fees (i.e.: printing, copying), communication
fees (i.e.: telephone), supplies, computer charges, subconsultants), indirect non-salary
(overhead). The CITY does not pay for CONSULTANT meals unless part of a task requires
travel outside of the greater Seattle, Tacoma, and Everett area. These costs are to be
broken down and backup information is to be attached to invoice. Project managers are to
inform CONSULTANTS as to what is required for break down information and if backup
information is to be attached. Break out the same for subconsultant charges.
• Previous and remaining base contract amounts left in each task and total contract—total
authorized amount (bottom line figure). Add amendments to this base contract amount for
total authorized amount.
• Percentage of work completed to date compared to total amount of work (if required by the
project manager).
• Status of Management Reserve Fund (MRF) (i.e.: a certain task) until we can get an
amendment in place.
• Invoices for previous year are due by January 15th.
• For grant/special funded projects there might be other special information needed,
reference the LAG manual.
Consultant Invoices
Agreement No.AG-C-406
Page 1 of 2
SAMPLE INVOICE
City of Auburn Invoice#: 5222
25 West Main Progress Payment#: 2
Auburn WA 98001 Invoice Date: February 10,2002
Attn: Scott Nutter(Project Engineer) Project Name:Thomas Nelson Farm
Agency Agreement#:AG-C-010 Project#: PR562
Engineering Services performed during the period of:January 2002
SAMPLE ENGINEERING,INC.
Personnel Hours Hourly Rate Amount
Mike Jones, Principal in Charge 1 $ 125.00 $ 125.00
Carla Maker, Architect 5 $ 72.00 $ 144.00
Joe Smith, Word Processing 10 $ 48.00 $ 480.00
Consultant Personnel Subtotal $ 749.00
Expenses(see attached documentation) Charges Multiplier Amount
Mike Jones, Principal in Charge 20 miles x1.1 $ 7.59
Carla Maker,Architect $ 30.00 x1.1 $ 33.00
Joe Smith,Word Processing $ 29.00 x1.1 $ 31.90
Consultant Expenses Subtotal $ 72.49
Consultant Total: $ 821.49
SUB CONSULTANTS(see attached documentation)
Subconsultant Hours Hourly Rate Amount
ABC Environmental, Inc.,Civil Engineer 10 $ 100.00 $ 1,000.00
Electrical Consulting, Electrical Engineer 5 $ 100.00 500.00
Mechanical Solutions, Mechanical Engineer 10 $ 100.00 MRF 1,000.00
Moving Company, Moving Consultant 2 $ 50.00 100.00
Subconsultant Subtotal $ 2,600.00
Subtotal x 1.1 Multiplier $ 2,860.00
Subconsultant Total: $ 2,860,00
TOTAL DUE THIS INVOICE $ 3,681.49
CONTRACT BREAKDOWN
Amount Total Invoiced % % Amount
Task Authorized Prior Invoiced This Invoice To Date Expended Completed Remaining
Original
Contract $22,000.00 $ 1,025.00 $ 2,681.49 $ 3,706.49 20% 25% $ 18,293.51
MRF* 2,500.00 0.00 1,000.00 1,0000.00 40% 45% 1,500.00
TOTAL $ 24,500.00 $ 1,025.00 $ 3,681.49 $ 4,706.49 - $ 19,793.51
Note: MRF=Management Reserve Fund
* Received a written authorization of MRF on 1/10/01 for Mechanical Engineer task in the amount of
$2,000.00.
Consultant Invoices
Agreement No.AG-C-406
Page 2 of 2
CITY OF
1\lJBt_JB.._N4 Peter B. Lewis, Mayor
WASHINGTON 25 West Main Street * Auburn WA 98001-4998 * www.auburnwa.gov * 253-931-3000
September 2, 2011
Paul Fuesel
KPG, Inc.
753 9th Avenue North
Seattle, WA 98109
RE: Agreement No. AG-C-406
Project No. CP1115, NW City Hall Plaza Improvements
Contract Execution
Dear Mr. Fuesel:
Enclosed please find an executed copy of the above-referenced Agreement. For the
City's tracking and record keeping purposes, please reference AG-C406 and Project No.
CP1115 on all correspondence and related material.
We must receive the certificate(s) of insurance, evidencing your insurance coverage as
required per Section 9, before we can issue a Notice to Proceed. Please send the
certificate(s) to JoAnne Andersen, Contracts Administration Specialist, at the address
listed at the top of this letterhead.
As the project manager, I am the designated contact for this agreement and all
amendments. Questions, assignments and coordination shall be routed through me.
You can contact me at 253-931-3092.
Sincerely,
NG r11/11
Elizabeth Chamberlain
Planning Manager
Planning Department
EC/ja/cw
Enclosure
cc: City Clerk
Elizabeth Chamberlain, Planning Manager
AG-C-406
CP1115 (File 2.20)
AUBURN * MORE THAN YOU IMAGINE[)
i
i
CITY OP
AUPeter B. Lewis, Mayor
WASHINGTON 25 West Ma(n Street * Auburn WA 98001-4998 * www.auburnwa.gov * 253-931-3000
February 20, 2013
I
Paul Fuesel
KPG, Inc. !
753 Ninth Avenue North
Seattle, WA 98109
RE: Agreement for Professional Services, AG-C-406
Project No. CP1115, NW City Hall Plaza Improvements
i
Dear Mr. Fuesel:
This letter is to inform you that the above-referenced Agreement for Professional
Services is being closed at this time. Our records indicate that we processed the
final payment for this agreement on May 1, 2012 for invoice #15412 in the amount j
of $21,999.51. If you feel that this Agreement for Professional Services should
not be closed, or if there are any outstanding invoices, please inform me by March
4, 2013.
Thank you for your firm's professional services in work related to the CP1115, NW i.
City Hall Plaza Improvements project. If you should have any questions, feel free
to give me a call at 253-931-3092.
Sincerely,
Elizabeth Chamberlain
Planning Services Manager
Planning and Development Department
I
EC/ja/mh
cc: Dani Daskam, City Clerk
AG-C-406
CP1115, NW City Hall Plaza Improvements
l
i
AUBU * MORE "I-HAN YOU IMAGINED
i