HomeMy WebLinkAboutAgenda Modification No. 2«S sib 11)A I
To: Public Works Committee
From: Dennis Dowdy, Public Works Director
CC: Mayor
City Clerk
Councilmembers
Dennis Selle Assistant Director /City Engineer
Ingrid Gaub, Assistant City Engineer
Date: November 18, 2011
Interoffice Memorandum
Engineering Division
Re: Agenda Modification for the November 21, 2011 Public Works Committee Meeting
This modification transmits the addition of the following agenda item:
II. CONSENT AGENDA
H. Public Works Project No. C201A* (Sweeting)
Permission to Advertise for Bids for Project No. C201A, M Street Underpass Project
III. RESOLUTIONS
A. Resolution No. 4776 *Resolution No. 4776* (Sweetini
A Resolution of the City Council of the City of Auburn, Washington, Authorizing the
Mayor to Accept a Grant from the Washington State Transportation Improvement
Board for Construction of the M Street SE Underpass Project
Page 1 of 1
Au.Bu.-..
CCIY +
AGENDA BILL APPROVAL FORM
WASHINGTON
Agenda Subject:
Date:
Advertise Project No. C201 A
November 18, 2011
Department:
Attachments:
Budget Impact:
Public Works
Budget Status Sheet
$0
Administrative Recommendation:
Public Works Committee recommend City Council grant permission to advertise for bids for Project No.
C201A — M Street SE Underpass
Background Summary:
The M Street SE Underpass project will lower and widen M Street SE from 3rd Street SE to 8th Street SE
to create a grade separated crossing at the BNSF railroad tracks with sidewalks, bicycle lanes, 5- lanes,
and street lighting. Construction is anticipated to start in February 2012 and finish in mid -2013.
The total project costs are estimated at $23,111,174 and are budgeted as follows-
- Developer traffic mitigation and impact fees collected by the City: $5,016,150
- Other City funds (REET2, unrestricted street revenue, 430 Water Fund): $1,440,410
- Public Works Trust Fund Loan (30 -year term @ 0.5% interest): $3,226,963
- State and Federal Grants = $918721372
- Port of Seattle, Port of Tacoma, BNSF = $2,020,800- King County = $1,534,479
Reviewed by Council & Committees:
Reviewed by Departments & Divisions:
❑ Arts Commission COUNCIL COMMITTEES:
❑ Building ❑ M &O
❑ Airport ❑ Finance
❑ Cemetery ❑ Mayor
❑ Hearing Examiner ❑ Municipal Serv.
❑ Finance ❑ Parks
❑ Human Services ❑ Planning & CD
❑ Fire ❑ Planning
❑ Park Board ®Public Works
❑ Legal ❑ Police
❑ Planning Comm. ❑ Other
® Public Works ❑ Human Resources
Action:
Committee Approval: ❑Yes ❑No
Council Approval: ❑Yes ❑No Call for Public Hearing
Referred to Until
Tabled Until
Councilmember: Wagner
Staff: Dowd
Meeting Date: November 21, 2011
Item Number:
Al2
a 1 1:131 1 1: tl:� za 1� �: � �
AUBURN - M Street SE
BUDGET STATUS SHEET
Project No: C201A Project Title: M Street SE Underpass Project
Project Manager: Jacob Sweeting
Initiation Date: February 24, 2003
Advertisement Date:
Award Date:
Date: November 18, 2011
to Advertise
O
2011 Mid Year BA
1ConPermission
00
Contract Award
Q
Change Order Approval
®
tract Final Acceptance
Funds Budqeted (Funds Available)
Funding
Prior Years
2011
2012
2013
Total
102 Fund - Traffic Impact Fees
2,195,160
1,500,000
661,400
(8,684,828)
4,356,560
102 Fund - Unrestricted Street Revenue
3,624,511
150,000
7,884,735
8,935,000
150,000
102 Fund - Traffic Mitigation Fees
660,000
(611,172)
660,000
REET2
169,420
970,580
1 361,000
250,172
1,140,000
430 Water Fund
150,000
150,000
Federal Grants
419,792
452,580
872,372
FMSIB Grant (State)
3,291,535
2,708,465
6,000,000
TI B Grant
1,500,000
1,500,000
3,000,000
King County
180,139
54,940
1,299,400
1,534,479
Ports of Seattle and Tacoma
771,400
771,400
1,542,800
BNSF
478,000
478,000
Public Works Trust Fund Loan
3,226,963
3,226,963
Total Funding
3,624,511
3,128,100
7,673,735
8,684,828
23,111,174
Estimated Cost (Funds Needed)*
Activity
Prior Years
2011
2012
2013
Total
Total Design Costs
2,276,398
400,199
2,676,597
Total Right of Way Costs
1,348,113
2,086,464
3,434,577
Construction Contract Estimate
5,076,000
6,840,000
11,916,000
Authorized Contingency
564,000
760,000
1,324,000
BNSF Construction Work
1,260,000
500,000
1,760,000
Construction Engineering (Consultant)
30,265
969,735
800,000
1,800,000
Construction Engineering (City)
165,000
35,000
200,000
State (Permits, Plan Review)
Construction Costs
30,265
8,034,735
8,935,000
17,000,000
PROJECT TOTAL ESTIMATED COSTS
3,624,511
2,516,928
8,034,735
8,935,000
23,111,174
* Costs do not include the Auburn Black Diamond Road By -Pass Road
102 Arterial Street Budqet Status
430 Water Budqet Status
Prior Years
2011
2012
2013
Total
** 102 Funds Budgeted or Anticipated ()
(3,624,511)
(3,128,100)
(7,523,735)
(8,684,828)
(22,961,174)
102 Funds Needed
3,624,511
2,516,928
7,884,735
8,935,000
22,961,174
102 Project Contingency
(611,172)
0
102 Funds Required
0
1 361,000
250,172
0
430 Water Budqet Status
** ( # ) in the Budget Status Sections indicates Money the City has available.
Prior Years
2011
2012
2013
Total
** 430 Funds Budgeted or Anticipated ()
(150,000)
(150,000)
430 Funds Needed
150,000
150,000
430 Project Contingency
0
430 Funds Required
0
** ( # ) in the Budget Status Sections indicates Money the City has available.
CCIY +
AGENDA BILL APPROVAL FORM
WASHINGTON
Agenda Subject:
Date:
Resolution No. 4776
November 18, 2011
Department:
Attachments:
Budget Impact:
Public Works
Resolution No. 4776
$0
Administrative Recommendation:
Public Works Committee recommend that City Council introduces and adopts Resolution No. 4776
Background Summary:
Resolution No. 4776 authorizes the Mayor to accept the Washington State Transportation Improvement
Board grant for $3,000,000 for the M Street SE Underpass project and authorized the Mayor to execute
any necessary agreements required by the Washington State Transportation Improvement Board for the
Project, expending up to the total amount of the grant of $3,000,000.
Although the City does not yet have the formal award notification and funding agreement, the
Transportation Improvement Board voted to award the grant to the City at its meeing on November 18,
2011. This grant completes the M Street SE Underpass project funding package.
Reviewed by Council & Committees:
Reviewed by Departments & Divisions:
❑ Arts Commission COUNCIL COMMITTEES:
❑ Building ❑ M &O
❑ Airport ® Finance
❑ Cemetery ❑ Mayor
❑ Hearing Examiner ❑ Municipal Serv.
❑ Finance ❑ Parks
❑ Human Services ❑ Planning & CD
❑ Fire ❑ Planning
❑ Park Board ®Public Works
❑ Legal ❑ Police
❑ Planning Comm. ❑ Other
® Public Works ❑ Human Resources
Action:
Committee Approval: ❑Yes ❑No
Council Approval: ❑Yes ❑No Call for Public Hearing
Referred to Until
Tabled Until
Councilmember: Wagner
Staff: Dowd
Meeting Date: November 21, 2011
Item Number:
Al2
a 1 1:131 1 1: tl:� Za 1� �: � �
RESOLUTION NO. 4776
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
AUBURN, WASHINGTON, AUTHORIZING THE MAYOR TO
ACCEPT A GRANT FROM THE WASHINGTON STATE
TRANSPORTATION IMPROVEMENT BOARD FOR
CONSTRUCTION OF THE M STREET SE UNDERPASS
PROJECT.
WHEREAS, the City desires to improve the safety, capacity, and efficiency of the
crossing of M Street SE and the BNSF Stampede Pass Railway; and
WHEREAS, lowering M Street SE below the tracks and constructing a railroad
bridge over the tracks will improve the safety, capacity, and efficiency of M Street SE at
the crossing; and
WHEREAS, the City received a grant in the amount of $3,000,000 from the
Washington State Transportation Improvement Board (TIB) to assist in the construction
of the M Street SE Underpass;
WHEREAS, it is in the best interest of the City to use Transportation
Improvement Board grant monies to finance capital improvements to the transportation
system.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN,
WASHINGTON, HEREBY RESOLVES as follows:
Section 1. That the Mayor is hereby authorized to accept the Washington State
Transportation Improvement Board grant for $3,000,000 for the M Street SE Underpass
project. In addition, the Mayor is hereby authorized to execute any necessary
-----------------------------
Resolution No. 4776
November 18, 2011
Page 1
agreements required by the Washington State Transportation Improvement Board for
the Project, and to expend up to the total amount of the grant of $3,000,000 in
accordance with the City's budget and the grant agreement.
Section 2. That the Mayor is authorized to implement such other administrative
procedures as may be necessary to carry out the directives of this legislation.
Section 3. That this Resolution shall take effect and be in full force upon
passage and signatures hereon.
Dated and Signed this day of , 2011.
CITY OF AUBURN
PETER B. LEWIS
MAYOR
ATTEST:
Danielle E. Daskam,
City Clerk
APPROVED AS TO FORM:
Daniel B. Heid,
City Attorney
-----------------------------
Resolution No. 4776
November 18, 2011
Page 2