HomeMy WebLinkAbout10-24-2011 � * Planning and Community
cmroF_ -=.�°" • Development
October 24, 2011 - 5:30 PM
WASHINGTON Annex Conference Room 2
MINUTES
I. CALL TO ORDER
Chair Norman called the meeting to order at 5:30 p.m. in Conference Room No.
2, located on the second floor of One Main Street Building, One East Main
Street, Auburn, WA.
A. Roll Call
Chair Norman, Vice-Chair Backus and Member Partridge were present. Also
present were Mayor Pete Lewis, Planning & Development Director Kevin Snyder,
Planning Manager Elizabeth Chamberfain, Assistant City Attomey Doug Ruth,
Risk Manager Rob Roscoe, Planning Intern Gary Yao, Finance Director Shelley
Coleman, Community Services Manager Hichae.l Hursh, Economic Development
Manager pough Lein, Engineering Aide Amber Mund, Museum Director Patricia
Cosgrove, Auburn Economic Development Manager poug Lein, City Engineer
Dennis Selle, Parks, Arts& Recreation DirectorDaryl Faber, and Planning and
Community Development Secretary Tina Kriss.
Members of the Public in attendance included: Wayne Osborne; Mike Horner of
Jones Lang LaSalle; Spencer Alpert, Phil Olbrechts, Hearing Examer; and Robert
Whale of the Auburn Reporter.
B. Announcements
1_ Hearing Examiner Annual Report (Snyder)
Hearing Examiner Phil Olbrechts provided an update on issues of common
concern on various development matters. Mr. Olbrechts informed Committee
the Public Works design standards state the Public Works Director makes a
final decision to grant deviations but City Code states the Hearing Examiner
makes the determination for subdidisions, a conflict that needs to be
addressed.
Mr. Olbrechts stated if the City is looking to continue streamlining their
development process, they may want to look into requiring short piats to
have up to nine (9) lots. Currently other jurisdictions have up to 9 and the
City provides only four,(4). Committee requested abrief summary of this
update from Hearing Examiner.
C. Agenda Modifications
A. Change of Order
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• Discussion Item IV. E. Community Services Update will be moved under
action item III. B.
B. Executive Session
At 5:36 p.m., Chair Norman recessed the meeting to executive session for
approximately ten (10)minutes. Committee, Mayor Lewis, Assistant Ciry Attomey
Doug Ruth, and Planning and Development Director Kevin Snyder were present.
At 5:48 p.m. the meeting was reconvened by Chair Norman.
II. CONSENT AGENDA
A. Minutes - October 10, 2011 (Snyder)
Councilmember Backus moved and Councilmember
Partridge seconded to Approve
Motion Carried Unanimously. 3-0.
III. ACTION
A. Resolution No. 4763 - 2011 Annual Action Plan Amendment (Hursh)
Community Services Manager Michael Hursh provided the staff report. The
preparation of an annual action pian is required by the U.S. Department of
Housing and Urban Development (HUD) to receive federal fund for Community
Development Biock grant (CDBG) program. The City of Auburn anticipates
approx. $60,000 of unused CDBG funds will be ayailable for projects. Proposed
projects include construction of Terry Home II ($50K)-and'rehabilitation of a Ciry-
owned transitional house ($10K). This change requires an
amendment. Committee and Community Ser"vices Manager Michael Hursh
discussed the various funds,amendments, and how they would be used.
Councilmember Backus moved and Councilmember Partridge seconded to
forvvard Resolution No. 4763—2011 Annual Action Flan Amendment to full City
Council for review and approval.
Motion Carried Unanimously. 3-0
B. Resolution No. 4764 - 2012 Annual Action Plan (Hursh)
. Community Services Manager Michael Mursh provided a briefing on the
2012 Annual Action Plan. The plan outlines proposed expenditures to
implement the City's efforts related to its CDBG projects. 2012 CDBG
funding is expected to be approximately $400,000. Committee and staff
discussed future fund availability and potential allocations for spending.
Councilmember Backus moved and Councilmember Partridge seconded to
forward Resolution No. Resolution No. 4764— 2012 Annual Action Plan to
full City Council forreview and approval.
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• Motion Passed Unanimously. 3-0
C. Resolution No. 4757 - Museum Services Contract (Faber)
Parks, Arts, and Recreational Manager Daryl Faber provided the staff report for
the Museum Services Contract. The Ciry of Auburn and the White River Valley
Historical Society have been in partnership since 1992 managing the White River
Valley Museum under contract, expiring November 27, 2011. Staff's
recommendation is to extend this contract for an additional ten years to 2021 and
to add language to include the management of Mary Olson Farm.
Councilmember Backus moved and Councilmember Partridge seconded to
forward Resolution No. Resolution No. 4757— Museum Services Contract to full
City Council for review and approval.
Motion Passed Unanimously. 3-0
D. Resolution No. 4765 - Memorandum of Agreement and Option to Purchase
Real Property with Ceradimm, LLC (Snyder)
Planning & Community Development Director Kevin Snyder provided the staff
report on Resolution No. 4765. The Auburn City Council previously entered into a
Master Development Agreement with Alpert International LLLP for development of
properties belonging to the City and assistance in development proposals for
other neighboring properties in the downtown area. City staff has jointly identified
the need to clarify roles and responsibilities currently assigned to Alpert
intemational, LLLP in the Master Development Agreement; the more appropriate
agreement instrument to do so would be a Memorandum of Agreement and
associated Option to Purchase Real Property. The approval of Resolution No.
4765 would replace and supersede the Master Development Agreement currently
in effect as of the Council's passage of Resolution No. 4663. In add'Rion, Alpert
Intemational LLLP has recently combined its operations with Ceradimm, LLC so
the execution of the Memorandum of Agreement and/or Optiorrto Purchase Real
Property would occur witFi Ceradimm, LLC of�wliich Spencer.Alpert is a member.
Planning Director Snyde�provided a hanclout�to Committee with changes to page
125 of 233, detailing the of negotiations. Gommittee and staff reviewed the
changes. - -
Councilmember Backus moved and Councilmember Partridge seconded to
forward Resolution No. Resolufion No. 4765 —Memorandum of Agreement and
Option to Purchase Real Property with Ceradimm, LLC with the revised language
on page 125of 233 to full Gity Council for consideration.
Motion Passed Unanimously. 3-0
E. Resolution No. 4766 - Exclusive Agency Listing Agreement with Jones Lang
LaSalle (Snyder)
Planning & Development Director Kevin Snyder provided the background
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• information on Resolution No. 4766. The City of Aubum owns certain real property
in the area of Auburn commonly referred to as Downtown Auburn and desires to
see these properties developed with commercial and/or residential land uses in
conformance with previously adopted design standards and guidelines.
City staff believes that the Ciry is in nesd of professional real estate brokerage
services to assist the City in marketing and negotiations for lease or sale of these
City owned properties for commercial and/or residential land uses. City staff has
identified Jones Lang LaSalle as the recommended provider of professionai reai
estate services for the City. Director Snyder stated this agreement is for City
owned property only and the agreement will commence upon City Council
approval of Resolution No. 4766
Committee asked if the City could use property for municipal use; Director Snyder
answered "yes°, under the Exclusive Agency Lease Listing Agreement, page 137
of 233, 6. (d) the City would'voluntarily remove the property from the listing
agreement and notify Jones Lang La Salle.
Councilmember Backus moved and Councilmember Partridge seconded to
forward Resolution No. Resolution No. 4765— Memorandum of Agreement and
Option to Purchase Real Property with Ceradimm, LLC with the revised language
on page 125 of 233 to full City Council for consideration.
Motion Passed Unanimously. 3-0
IV. DISCUSSION ITEMS
A. Agreement to Exchange Real Property - Green River Community College.
(Heineman)
Parks, Arts, and Recreation Director Daryl Faber and Risk Manager Rob Roscoe
provided the staff report on the Agreement to Exchange Real Property with Green
River Community College:The property declarescertain City property as surplus,
and authorizes the Mayor and City Clerk to execute and agreement between the
City of Auburn and the State of Washington for an exchange of property for joint
use and maintenance of property and the College's contribution of$1.5 million
toward athletic improvements that the Ciry wilf have constructed on the Martin
property in the course of relocating Lea Hill Park to that site. Director Faber
provided a handout showing the Lea Hill Rark post construction. Committee and
staff discussed the terms of the agreement, and City's responsibility under the
contract.
Committee was supportive with the City moving forvvard with the agreement. ,
B. Ordinance No. 6379 (Coleman)
Finance Director Sheiley Coleman provided the staff report for Ordinance No.
6379. Under State law, cities operating under a biennial budget are required to �
adopt a midterm budget ordinance to amend second year appropriations for
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� changes incurred during the first half of the biennium. Ordinance No. 6379
amends the 2012 Adopted Budget (of the 2011-2012 biennium).
Committee discussed several of the adjustments. Committee determined the
Community Centerand City Hall remodel budget items are merely place hoiders
with no commitment to spend money at this time; Committee is supportive of
Ordinance No. 6379.
C. Downtown Parking Managment Study* (Chamberlain/Yao)
Planning Manager Elizabeth Chamberlain and Planning Intern Gary Yao
presented this staff report. As part of the work on the Comprehensive
Downtown Parking Management Plan staff has completed the On-Street
and Off-Street Parking Supply and Demand Analysis; a deliverable of Task
1 : Supply/Demand Analysis. Planning Intern Yao provided a PowerPoint
presentation to review the draft Downtown Urban Center (DUC) On-Street
and Off-Street Parking Supply and Demand Analysis. Committee
highlighted the following items in response to the analysis:
1 . Spillovereffects: No physical barriers prevent parking in the DUC while
working at or patronizing establishments beyond its boundaries (and vise
versa). In collecting da#a after the Auburn Good OI' Day's event of 2011 , no
increase or spillover parking effects were observed.
2. With the noticeable exception of off-street long-term parking for Auburn
Regional Medical Center (ARMC) and Sound Transit, supply of parking is
not a problem for DUC Blocks. In combination with physical and
psychological factors, those highly occupied.blocks and those around them
exude an impression of unavailable short-term parking. Within the
ftamework of available data, validity of such impressions necessitates
verification via surveys of relevant stakeholders.
3. Signage would be helpful in educating the public on available parking.
D. Resolution No. 4755 (Mund) �. , �
.. ,
Terry Home, Inc has applied to the City for vacation of the right-of-way of 8th
Street NE, west of A Street NE:shown on Exfii6it "B". The applicant currently owns
two parcels immediately south of the right=of=way and isproposing to incorporate
the right-of-way into thei�development plans for these parcels. The application
has been reviewed by City staff and utility.purveyors who have an interest in 4his
right-of-way. Resolution No. 4755, if adopted 6y City Council, sets the date of the
public hearing for December 5, 2011. Committee was supportive of Resolu#ion
No. 4755.
E. Community S.ervices Update (Hursh)
Community Services Manager Michael Hursh provided an update on the
Community Services Division work efforts.and future planning. Community
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• � Seroices continues to extend staffs efforts to coordinate and meet the growing
needs of the community. Committee requested a summary report from
Communiry Services Manager Michael Hursh.
F. Cluster Subdivision (Snyderj
Planning & Development Director Snyder opened discussion on Cluster
Subdivisions. Director Snyder confirmed the Lea Hilf or West Hill areas are likely
to be one the few places clustersubdivisions would work. Committee is supportive
of having Cluster Subdivisions as a tooi (rather than making it prescriptive), wifh
language to provide for flexibility.
G. Director's Report (Snyder)
Committee and staff reviewed various projects within the City.
H. PCDC Status Matrix (Snyder)
Chair Norman requested Committee contact staff#or any questions or comments.
V. ADJOURNMENT •
There being no further business to come before the Planning and Community
Development Committee, Chair Norman a joumed fhe meeting at 8:15 p.m.
APPROVED THIS � DAY OF o � � Zv
1
,
Lynn o n, Chai
Tin <riss, Planning a d Development
Secretary
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