HomeMy WebLinkAbout10-24-2011 : ��-�-- '��' Municipal Services Committee
CITY Of � -. +-
.AUBURN October 24, 2011 - 3:00 PM
City Hali Conference Room 3
:,'" �_w... �v,�,iu��e,'rc>n MINUTES
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I. CALL TO ORDER
A. Executive Session
An Executive Session was called at 3 p.m. before any business of the Committee was discussed.
The purpose of the Executive Session was the discussion of potentiai litigation with legal counsel
(RCW 42.30.110(1)(i). Present for the discussion were ChairPeloza, Member Partridge, Mayor
Lewis, Assistant Ciry Attorney Steve Gross, and Planning Director Kevin Snyder.
B. Roll Call
Chair Peloza called tfie meeting to order at 3:12 p.m. following the Executive Session. The
meeting was held in Conferenoe Room 3 on tHe second floor of City Hall, 25 West Main Street,
Auburn WA. Members_p�esenC Chair Bill Peioza, Member.John Partridge. ,Me.mbers_absent
�excused): Vice'Chair Sue Singer . Sta_ff_present: Mayor Pete Lewis, Chief of Police Bob Lee,
Assistarn Chief of Police Bo6 Kamofski, PubliaWorks Director Dennis Dowdy, Finance Director
Shelley Coleman, HR/Risk Managemem Director Brenda Heineman,Parks & Recreation Director
Daryl Faber, Museum Director'Patricia Cosgrove, Project Engineer Leah Dunsdon and Police
Secretary/Scribe Kathy Emmert. Ot_hers_present Councilmember Virginia Haugen, citizen Wayne
Osborne, and Aubum Reporter representative Robert Whale.
C. Announcements
There were no announcements.
D. Agenda Modifications
There were no agenda modifications.
IL CONSENT AGENDA
A. Municipal Services Minutes October 10, 2011
B. Public Works Contract No. 11-21 (Dowdy)
Award Small Works.Contract Na 11-21, to SkyCorp, Ltd. on their low bid of
$75,698:00 plus Washington State sales tax of $7,191.31 for a total contract
price of $82,889.31 for Project No. MS1110, Jacobsen Tree Farm and
Fields Residential Buildings Demolition Project
Member Partridge moved to accept,the Minutes as piesented and ro forward Public Works
Contract No. 11-21 to the full Council for approval. Ghair Peloza concurred.
MOTION CARRIED:2-0
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III. DISCUSSION ITEMS
A. Resolution 4757 (Faber) �
A Resolution ofthe City Council of the City of Auburn, Washington,
authorizing tfie Mayorand City Clerk to execute the Museum Services
Agreement. between the City,of Aubum and the White River Valley
Historical Society
Director Faber explained this is the third ten-year extension and carries this successful working
relationship between the City and the White River Valley Historical Society to 2021. It was noted
additionalsignatories should beadded to the agreemenL The Committee supports the Resolution.
B. Animal Control & Licensing Quarterly Update (Snyder)
Director Heineman updated the Committee indicating,that as of September 30 the City had
collected$133,000.00 ih license fees which trends to the projected $206,000.00 for the year as
anticipated. King County'is not aggressively selling iicenses on the City'sbehalf since they know
the City will be ending iYs participation in the King County Animal Control in 2013. With the hiring
of a promotions/marketing person for the City who will have responsibility for the canvassers for
licensing, it is fully anticipated the City wili reach iYs target of $240,000.00 annually for licensing
fees. Director Heineman is developing a time line for4he overall project in conjunction with the
Auburn Valley Humane'Sociery (AVHS) and will be meeting.with theirBoard to integrate their
timeline into the City's allowing all participants an opportunity to know exactly who is responsible
for what and when.
C. Aubwrn Manor Mobile Home Rark (Coleman)
Director Coleman presented the Committee with an update on the concerns the City has with this
residential parks water usage and possible leaks. A copy of the letter to the park manager was
provided as well, requesting the basis for.the sub-billing to the park's residents.
D. Golf Course Working Capital Review (Coleman)
DirectorsFaber and Coleman presented the update outlining the excellent month September
represented fonrevenue. Director Faber indicated September 2010 generated $147,000.00 in
revenue. September2011 generated $169,000.00, a$22,000.00 increase. The projectedbudget
' is $172,000.00 for the same period. While this continues to close the gap, there will still be a
shortfall at year end. Copper Fails had an excellent month due to several large golf tournaments
utilizing the banqueUcatering facilities. The national wnsultant has visited the course and the draft
report is antidipated in early November with the final report which will be presented to the
Committee in early Oecember.
There was a discussion related to gitt certificates which will be researched and the results provided ,
to the Committee.
The new signage was discussed and it was recommended thatanother color be utilized since it is
difficult to read. Director Faber indicated this change shbuld not be difficult or expensive and he
will address the concerns.
E. Ordinance No. 6379 (Coleman)
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An Ordinance of the City Gouncil of the Gity of Auburn, Washington,
amending Ordinance'No. 6339, the 2011-2012 Biennial BudgeYOrdinance,
as amended by Ordinance`No. 6351, Ordinance No. 6352, Ordinance No.
6362, Ordinance No. 6370 and Ordinance No. 6378; authorizing .
amendment to the City of Auburn 2011-2012 Budget asset forth in
Schedule "A"
Director Coleman provided the Comminee with the background and detail (or.the budget
adjustments recommended for the 2011 fiscal year. Committee memberswere pro0ided witR
information,in response to their queries. It waspointed out that the budget is a plan and that while
there are budget lines for manyitems and projects, if there are no funds a4ailable the funds'are`not
spent. It was also mentioned that it is sometimes diificult to keep a global view of the budget when
specific items are highlighted for discussion purposes..
F. Red Light Photo Enfo�cement Duarterly Update (Lee)
� The quarterly report was presented by Assistant Police Chiei Karnofski. Statistical data continues
to confirm that photo enforcement is working. Because it is working, the City has not received
revenue to utilize toward trafficcalming measures. The recent addition of a school camere in
Lakeland Hills resulted in reduced issues even before it was activated.
Member Partridge commented on the improvement of the signage at the intersections with
cameras. it is much more in line with what is in other communities.
G. Matrix
The matrix is amended as foilows:
Item 24P - Fireworks Update -The status isamended to read the MSC held a special meeting on
October 20, 2011. MSC will review the noise and fireworks City Code at the November 14, 2011
meeting.
IV. ADJOURNMENT
The meeting adjourned at 4:50 p.m.
The next Municipal Services meeting is on Monday, November 14, 2011 at 3 p.m.
Signed this� ot November 2011.
,/.P� /��-!%l.v�// `� lM.�.LI�l^
iII Peloza, Chair KathyEmmert, lice Secretary/Scribe
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