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Home My WebLink About09-26-2011 � � .� Planning and Community cn,-oF_ -:�'� Development °' ` �C�-� September 26, 2011 - 5:30 PM wASH��cror� Annex Conference Room 2 MINUTES I. CALL TO ORDER A. Roll Call Committee members present were: Chair Lynn Norman and Vice Chair Nancy Backus. Committee member excused: John Partridge. Staff members present included: Mayor Pete Lewis; Director Kevin Snyder, Planning Manager Elizabeth Chamberlain, Arts Coordinator Maija McKnight, City Engineer Dennis Selle, CoMract Economic Development Pianner William� Thomas, Assistant City Attorney Steven Gross, Principal Planner Jeff Dixon, and Planning and Community Development Secretary Tina Kriss. Audience Members preserrt included: Largo Wales, Wayne Osborne, Robert Whale of the Aubum Reporter; and Terry Daynsh of Dorsey & Whitney LLP, representing Robertson Properties Group (RPG). B. Announcements There were no announcements. G.` Agenda Modiflcations ' There were no agenda modifications. II. CONSENT AGENDA ` � - � A. Minutes - Septembec 12, 2011 (Snyder) Councilmember BacKus moved and Councilmember Norman seconded to Approve the minutes of September 12, 2011. Motion Carried Unanimously. 2-0. III. DISCUSSION ITEMS A. Poet Laureate Honorary Position (McKnight) , Arts CoordinatorMaija:McKnight provided information to Committee;on seeking to establish a Poet Laureate Position that recognizes and honors a citizen poet of exceptional talent and accomplishment. The Poet Laureate:also encourages �+� Page 1 of 4 ► . appreciate of poetrysnd literary life. Once a Poet Laureate program and nomination process is established the Auburn Arts Commission will forward a recommendation to the Mayor for final selection and appoirrtment. The term of service for the ne� Poet Laureate will be three years, beginning in January of 2012.The award is honorific with no financial compensation for the position. Committee and Ms. McKnight reviewed the program. Committee would like to add in the last bullet point, under the caption "Who is eligible to be nominated Poet Laureate of City of Aubum", P8 of 153, "or emplovee or contract employee of the City of Auburn". B. Auburn Gateway Project - Draft Development Agreement (Dixon) Assistant City Attorney Steven Gross provided a brief introduction and reminded the Committee this is a Quasi-Judicial action to be made as the process continues. It will be a Quasi-Judicial action because the decision to enter into the DA is a determination of the legal rights of the applicant, Robertson Property Group, under formerAubum City Code 14.21. Council wili be asked to consider the application based various fac[ors, because it is a Quasi-Judicial action Council is acting as a fact finder and a final determinate in this issue. The decision and process is subject to the appearance fairness doctrine under State Law which means information, testimony; or documents obtained regarding this decision are to be received in an open and transparent manner. As the process proceeds, Council Members can send questions to Department Directors in writing and responses can be provided (in writing) to the applicant,the City Council, and any other members ofthe public involved (to comply with the appearance of fairness doctrine). Planning Director Snyder eicplained this is not on the agenda for action but"discussion only.:� Principal Pianner Jeff Dixon provided the staff report on this item. The DA is a voluntary contract between a local jurisdiction and the property owner within the jurisdiction that sets forth ks standards and conditions that will govem the development of the property. In August 2011, City Council granted an extension tothe provisional approval of the zoning and comprehensive plan changes prior to expiration. The extension was needed in order to affo�d some additional time for bringing these policy documents to the committees and ultimately, the Council. Irr August the City Council granted the extension and approved Ordinance No. 6371 that provided a 4-month extension to tfie end of the year. Principal Planner Dixon reviewed the documents provided for the Draft Development Agreement. Committee and staff reviewed the terms of the agreement and vesting. Land use, location and the project definition were reviewed. Project reporting, coordination, approvals, flood storage, design and Page 2 of 4 i . construction were discussed. Principal Planner Dixon discussed Transportation, U#ility and Infrastructure improvements as shown in the draft DA. State Environmental Protection Agency adequacy and modifications were reviewed. City post approval requirements and all other documentation provided were reviewed. The C4, Mixed Use Commercial Zoning district in effect on the effective date of this Agreement shall be applicable to the subject property for the entire fifteen (15) year term of the Agreement with three reviews at five (5) year increments during the fifteen (15) year term. Committee recommended removing the word "in" Section 5, P5 of 21, before the word "interpleaded". Assistant City Attorney Gross confirmed this revision will be made. Assistant City Attorney Gross pointed out that not all of the standards under Chapter14.21 are required in order to approve the application. Findings can include a portion of#he standards making it sufficient from a legal basis to approve the document. Planning Director Snyder stated planning staff will provide a staff report with staff recommendations of specific findings buYuitimately Council's will determine the findings independent of staff's recommended findings. Committee and staff discussed the request by RPG that the Ciry not be allowed to initiate amendments to 3he design standards. Staff would approve the amendments to the design standards as part of the changes for the DA and PAO during the fifteen (15) ye.ar period. Any amendments to the design standards could be initiated by RPG and brought before this Committee for review and. approval. Th.is language provides certainty to RPG in proceeding without the City initiating amendments during the fifteen (15) year period. Committee will be reviewing the documents and email questions to Planning Director Snyder and he will forward to the appropriate parties with a response directed to all City Council members and applicant. C. Auburn Gateway Project - Draft Planned Ordinance (Snyder) Principal Planner Dixon provided the background information on this item. Planning Director Snyder explained the Quasi-Judicial process used for the DA is not necessary in fhis instance as the PAO is a legislative action. Mr. Dixon reviewed the draft Planned Action Ordinance (PAO) summary with the Committee along with the draft ordinance and Planned Action Mitigafion Measures. Planning Director Snyder stated this will be going before Public Works Committee for discussion on October 3rd and to Municipal Services Committee the following Monday, October 10th far discussion. Staff would then seek action by the Committee at the October 10th meeting to recommend forwarding to full City Council. A Public Hearing, with the full Council is planned for October 17th and then final Council action planned for November 7th. Page 3 of 4 . � If there is public testimonythis will give Council a chance to ask any additional questions. This will provide an opportunity for staff to take notes based on Council's discussion and draft findings based on the criteria and answering the question if the proposed project meets that criteria. Council can concur, add or modify the findings as desired. D. Proposed Master Plan Code (Chamberlain) Planning Manager Elizabeth Chamberlain reviewed the proposed Master Plan Code amendment recommendations provided by the Planning Commission at the public hearing on September 7, 2011. Committee is pleased this is a voluntary process encouraged by incentives. Planning Manager Chamberlain stated the only public comment was from Richard Weinman representing Green River Community Coliege. The Committee did not have any further questions or comments. Ms. Chamberlain stated this item will be brought back to Committee at the October 24th meeting for action and if recommended approval, be on the November 7th City Council Agenda. E. Director's Report (Snyder) Planning Director Snyder stated the Comprehensive Downtown Parking Management Plan inventory and analysis has been completed by Planning Intern Gary Yao. Staff will be providing a draft report to the Committee at the October 24th meeting. Staff will be meeting with Mayor Lewis tomorrow to review stakeholder questions forinput and feedback and then shortly after staffwill be holding stakeholder irrterviews with a select group. Downtown business and property owners will take part in a survey aswell as citizens will have an opportunity to participate in a web based survey. The plan is.begin the survey work by mid-November. F. PCDC Status Matrix (Snyder) Chair Norman announced there are minor dafe changes in the Matrix. If Committee has questions please direct those to Planning Director Snyder. IV. ADJOURNMENT There being no furtherbusiness to come before the Rlanning and Community Development Committee, Chair Norman adjo ed the meeting at 6:24 p.m. APPROVED THIS �QAY OF /L�'-sz�-�c-��'z. /� � �l - -_ , Nancy B s - Vice-Chair Tina Kriss. Ptanr�ng 8 Developm�nt Secretary ' - Page 4 of 4