HomeMy WebLinkAbout11-07-2011 c�rroF_ =��* • Finance Committee
, November7, 2011 - 6:00 PM
, _ _ Annez Conference Room 1
WASH I NGTON MINUTES
I. CALL TO ORDER
Chair Nancy Bac.kus called the meeting to order at 6:01 p.m. in Conference Room t
located on the second floor of the City Hall Annex located at One East Main Street in
Aubum.
A. Roll Call
Chair Backus, Vice Chair Lynn Norman and Member Rich Wagner were present.
Also presenYwere: Mayor Peter B. Lewis, Councilmember John Partridge,
Councilmember Virginia Haugen, Finance Director Shelley Coleman, Planning
and Development Director KeVin Snyder, CityAttomey Daniel B. Heid, Public
Works Director Dennis Dowdy, Risk Manager Rob Roscoe, Community Services
Manager Michael Hursh, Wayne Osbome; Frank Lonergan, Auburn Area
Chamber of Commeroe President and Chief Operating Officer Nancy Wyatt,
Chamber Tourism Coordinator Debbie Luce, and City Clerk Danielle Daskam.
B. Announcements
There was no announcement.
C.. Agenda Modifications
Resolution No. 4774 was added as a discussion item.
II. CONSENT AGENDA
A. October 17, 2011 Minutes
Vice Chair Norman moved and Mem6er Wagnerseconded to approve the
October 17, 2011 minutes.
MOTION CARRIED UNANIMOUSLY. 3=0.
B. Claims Vouchecs (Coleman)
Claims check numbers 408466 through 408916 in the amount of
$3,312,613.37 and dated November 7, 2011.
Committee members reviewed the claims and payroll vouchers and briefly
discussed ctaims vouchers 408572, 408741, 408742, 408849, 408479, 408481,
408609, and 408759.
Vice Chair Norman moved and Member 1Nagner seconded to approve the claims
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and payroll vouchers.
MOTION CARRIED UNANIMOUSLY. 3-0.
C. Payroll Vouchers (Coleman)
Payroll check numbers 532309 to 532356 in the amount of $279,199,03
and electronic deposit transmissions in the amount of $1,206,571 J4 for a
grand total of $1,485,770.77 for the pay period covering October 13, 2011
to November 2,2011.
See claims vouchers for approval of payroll vouchers.
III. RESOLUTIONS
A. Resolution No. 4762 (Heineman)
A Resolution of the City Council of the City of Aubum, Washington,
declaring certain City property as surplus, and authoriiing the Mayor and
City Clerk to execute agreements beiween the City of Auburn and the State
of Washington for an exchange of property and for joint use and
maintenance of property
Referring to the Agreement to Exchange Real Property between the State of
Washington, Green River Community Coliege, and the City of Auburn, Member
Wagner questioned the use of the term "equivalent caowners" (the State and the
City) of the newly created and relocated Lea Hill Park. Risk Manager Rob Roscoe
explained that the State required that the State be designated as a co-owner of
the pa�lc as a condition of;the State grant funds fhat will be used to improve the
park. The City and the S4ate will be reflected on the tiUe of the park property.
Risk Manager Roscoe stated that the terms of the operation of the park
are ouUined in the joint use agreemerit. Member Wagner noted that the joint use
agreement refers to ball fieids use. Member Wagner questioned whether the
State would have any rights for the remainder of the park. Risk Manager Roscoe
stated that Green River Community College would be able to schedule use of the
remainder of the park through the Auburn Parks, Arts and Recreation Department
as isthe case with other City-owned recreation facilities. it is anticipated that the
College will have little use for the park.
Member Wagner ques4ioned whether the joint use agreement should be more
specific about the rights of the parties.
Chair Backus stated fhat Parks, Arts and Recreatian DirectorFaber indicated that
there would be I'tttle input from the State as to the use of the park. Mayor Lewis
added that the City and the State had a similarrelationship with Game Farm Park
for several years.
Vice Chair Norman moved and Member Wagner seconded to approve and
forward Resolution No. 4762 to the full Council for approvaL
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MOTION CARRIED UNANIMOUSLY. 3-0.
B. Resolution No. 4768 (Heid)
A Resolution of the City Council of the Ciry of Aubum, Washington,
supporting lnitiative 1183 concerning liquor: beer, wine, and spirits (hard
I'iquo�)Initiative Measure No. 1183 concerns liquor: beer, wine, and spirits
(hard liquor).This measure would close state liquor stores and sell their
assets; license private parties to sell and distribute spirits; set Iicense fees
based"on sales; regulate licensees; and change regulation of wine
distribution.lnterested persons will be afforded an opportunity to express
opposing views.
Mayor Lewis stated that the proposed ResoluUon was brought forward to the
Cauncil in light of recent events, including the Govemor's indication that the State
would no longershare the sales and liquor excise taxes with local govemments.
Initiative 1183 would require that the amount of funds the cities currently receive
from sales andliquor excise tax would continue. If 1183 fails, the City standsto
lose approximately $900,000 annually in tax revenue.
Vice Chair Norman moyed and Member Wagner seconded to approve and
forward Resolution No. 4768 to the full Council.
MOTION CARRIED UNANIMOUSLY. 3-0.
IV. DISCUSSION ITEMS
A. Ordinance No. 6378 (Coleman)
An Qrdinance of the City Council ofthe Ciry of Aubum, Washington,
amending Ordinance No. 6339, the 2011-2012 Bienniai Budget Ordinance
as amended by Ordinance No. 6351, Ordinance No. 6352, Ordinance No.
6362 and Ordinance No. 6370 authorizing amendment to the City of Auburn
201.1-2012 Budget as set forth in Schedule"A"
Finance Director Coleman explained that Ordinance No. 6378 makes the final
changes to the 2011 Budget. The amendment recognizes revenue and grant
funding received and public employee pension cor�tribution rate adjustments.
Vice Chair Norman questioned whether reverting to utiiity biiling every other
month rather than moMhly would realize cost savings. Fnance Director Coleman
estimated that the monthly 6illing process adds$50,000 over the cost of billing
every two months.
Member Wagner stated that he championed the change to monthly biliing
believing that the City would have fewer late paying customers. However, the
change in the billing process has not changed the bill-paying practices bf
customers.
Committee members agreed to discuss the proposal to revert utility billing to every
two months at a future meeting.
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B. Ordinance No. 6380
An Ordinance of the City Council of the City of Auburn, Washington,
authorizing the levy of regular property taxes by the City of Auburn for
collection in 2012
Finance Director Coleman stated that Ordinance No, 6380 sets the property tax
levy for 2012.. The levy includes a one percent increase over the 2011 levy and
property taxes on new construction. The leVy is based on a recent assessed
valuation of$7.1 biilion.
The Ordinance will be discussed further at the 6udget work session on November
17, 2011.
C. Resolution No. 4767 (Coleman)
A Resolution of the City Councii of the City of Aubum, Washington,
authorizing the Mayor and the City Clerk to execute an Agreement for
Services between the Ciry of Auburn and the Auburn Area Chamber of
Commerce to operate a Visitor information center, promote tourism
awareness within the Cityand to provide services associated with
supporting the City's economic development efforts
Auburn Area Chamber of Commerce President and Chief Operating Officer Nancy
Wyatt and the Chamber's Tourism Coordinator Debbie Luce were present to
answer any questions with regard to the Chamber's status report and
accomplishments in 2011 related to the visitor information center; economic
development„and tourism. The agreement for services is unchanged for 2012.
D. Resolution No. 4682 (Dowdy)
A Resolution of the City Council of the City,of Auburn, Washington,
Authorizing the Mayor to Execute an Interagency Agreement with King
County for the Pu.rpose of Constructing a Relocated King County Sanitary
Sewer Line for the M Street Underpass Project (C201 A)
Public Works Director powdy stated that Resolution No. 4862 authorizes an
agreement with King Counry for the relocation of the Metro sanitary sewer main
for the M Street SE Underpass project.
The relocation of the line is included in the design of the project construction. The
agreement wilt obligate the City to construct the relocated sewer main and King
County to pay for its relocation. The agreement is beneficial to the City as it will
eliminate a separate contractor for the relocation work.
E. Resolution No. 4763_,(Hursh)
A Resolution of the City Council of the City of Auburn, Washington, relating
to the amendment of the 2009, 2010 and 2011 Annual Action Pian updates
of the Consolidated Plan
Community Services Manager Hursh stated the proposed amendment to the
2009, 2010 and 2011 Action Plans wiil re-allocate approximately$fi0,000 of
unused Community Developmerrt Block Grant funds: Planned projects include
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$50,000 for construction of Terry Home II and $10,000 for rehabilitation of City-
owned transitional housing.
F. Resolution No. 4764 (Hursh)
A�Resolution of#he City Council of the City of Aubum, Washington,
adopting the 2012 Community Development Block Grant Action Plan for the
Consolidated Plan fo�years 2010 to 2014
Community Services Manager Hursh stated the preparation of an annual action
plan is required by the U.S. Department of Housing and Urban Development
(HUD) in order for the City to receive federal funds under the CDBG program. The
City's 2012 CDBG allocation is anticipated to be approximately$400,000.
G. Resolution No. 4765 (Snyder)
Memorandum of Agreement and Option Agreement with Ceradimm LLC
Resolution No. 4765 would replace and supersede the Master Development
Agreement approved by Resolution No. 4663. Recently, Alpert International LLLP
combined its operdtions with Ceradimm, LLC so the execution of the
Memorandum of Agreement and/or option to Purchase Real Property would occur
with Ceradimm, LLC, of which Spencer Aipert is a member.
Planning and Development Director Snyder stated that staff continue to work on
additional langu_age reiating to rfght of first refusal, which will be included in the
final form presented to the full Council at a future date.
H. Resolution No. 4766 (Snyder)
Exclusive Agency ListingAgreement with Jones Lang LaSalle Americas,
Inc.
Planning and Development Director Snyder explained that Jones Lang LaSalle
will provide professionaf real estate brokerage serVices to assist the City in
• marketing and negotiafing forlease or sale of City-owned properties for
commercial and/or re.sidential land uses. The Resolution will be presented to the
full Council for approval at a future date.
I. Resolution No. 4774
A Resolution of the Gity Council of the City of Auburn, Washington,
declaring an emergency with respect to repair of the roof of the Mountain
View Cemetery building structure at 2020 Mountain View Drive, Auburn,
WA 98001
Risk Manager Roscoe reported that the cemete.rybuilding roof is lealting, and
immediate repairs are needed to prevent further cJamage to the structure.
Previous attempts to repair the roof have not been successfuf. The cost of the
roof replacement is$42,000. Resolution No. 4774 declares an emergency as it.is
crucial that the building's roof be repaired as soon as possible to prevent further
damage.
V. ADJOURNMENT
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There being no further business to come before the Committee, the meeting adjourned
a4 6:54 p.m.
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APPROVED the a�� day of November, 2011.
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' Nancy a cus, Chair Danielle Daskam, City Glerk
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