HomeMy WebLinkAbout11-07-2011 crT,roF_ �"* • City Council Meeting
November 7, 2011 - 7:30 PM
, - Auburn City Hall
WASHINGTON MINUTES
I. CALL TO ORDER
A. Flag Salute
Mayor Peter B. Lewis called the meeting to order at 7:30 p.m. and led those in
attendance in the Pledge of Allegiance.
B. Roll Call
Councilmembers present: Rich Wagner, Sue Singer, Nancy Backus, Bill Peloza,
Lynn Norman, Virginia Haugen, and John Partridge.
Department Directors and staff members present: Public Works Director Dennis
Dowdy, City AttomeyDaniei B. Heid, Risk Manager Rob Roscoe, Police
Commander David Colglazier, Finance Director Shelley Coleman, Planning and
Development Director Kevin Snyder, Principal Plariner Jeff Dixon,
ProjecUConstruction Manager Steve Burke, Resource Conservation Manager
Deke Jones, City Engineer Dennis Seile, Traffic Engineer Pablo Para, Parks, Arts
and Recreation Director Daryl Faber, Community Services Manager Michael
Hursh, and City Clerk Danielle Daskam.
C. AnnouncemeMs, Appointments, and Presentations
1. Little Wolves Pack No. 432 Lakeland Hills
Mayor Lewis and the City Council recognized members of Little Wolves Pack
No. 432 in attendance this evening.
2. Proclamation - "Entrepreneurship Week"
Mayor Lewis read and presented a proclamation declaring November 14-20,
2011 aY"Entrepreneurship Week" in the city of Aubum to Auburn
Mountainview High School DECA representativesCaroline Ohashi and
Mariah Earle. DECA sEuderits Ohashi and Earle sp.oke of events being held
throughout the week which will target all age groups and promote
entrepreneurship.
3. Proclamation - "National American Indian Heritage Month"
Mayor Lewis read and presented a proGamation declaring November as
National American Indian Heritage Month in the city of Aubum to Hilda
Meryhew. MayorLewis:urged all citizens to recognize the important
contributions the American Indian people have made to our country and our
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communities.
As a representative of the Daughters of the American Revolution (DAR), Ms.
Meryhew spoke briefly regarding DAR's respect and support for Native
American customs and traditions. Ms. Meryhew also spoke regarding the
DAR's scholarship program and its support of Native American students.
4. Resource Management Program (Heineman)
Puget Sound Energy to recognize success ofi City of Auburn Resource
Management Program
Puget Sound Energy Resource Program Manager Ben Rupertand Puget
Sound Energy Community Services represerrtative Doug Corbin presented
the City with a$14,Q00'incentive check in recognition of the Gity's efforts in
its first year of a resource conservation pragram. Mr. Rupert reported that the
City's Resource Conservation program has already saved 4he City over
$30,000 in Puget Sound Energy resource expenses. He congratulated the
City, particularly ProjecUConstruction Manager Steve Burke and Resource
Conservation ManagerDeke,Jones for the implementatlon and
accomplishmeMs o.f the program.
D. Agenda Modifications
A revised Museum ServicesAgreement was Vansmitted for Resoiution No. 4757
and Resolution No. 4774 was added to the agenda.
II. CII7ZEN INPUT, PUBLIC HEARINGS & CORRESPONDENCE
A. Public Hearings
1. 2011 Annual Action Plan Amendment (Norman/Hursh)
City Council conduct a public hearing on theproposed Community
Development Block G�ant (CDBG) reallocation to its 2009, 2010 and
2011 Annual Action Plan
Community Services Manager Michael Hursh reviewed the proposed
amendments to 4he 2009, 2010 and 2011 Action Flans which will re-allocate
approximateiy $60,000 of unused Community Development Blodc Grant
funds. Planned projec[s include $50,000 for construction of Terry Home II
and $10,000 for rehabii'itation of City-owned.transitional housing.
Mayor Lewis opened the public hearing at Z:50 p.m. No one requested to
speak regarding the Action Plan amendments, and the hearing was closed.
2. 2012 Community Development Block Grant Annual Action Plan
(Norman/Hursh)
Ciry Council to conduct a public hearing o.n the proposed 2012
Community Development Block Grant_(CDBG) Annual Action Plan
Community Senrices'Manager Hursh briefly spoke regarding the 2011
Annual Action Plan. The preparation of an annual action plan is required by
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the U.S. Department of Housing and Urban Development (HUD) in order for
the City to receive federal funds under the CDBG program. The City's 2012
CDBG allocation is anticipated to be approximately$400,000. A public
hearing is required tiy HUD to gatherpublic input about the proposed 2011
Action Flan section of the City's Consolidated Housing and Communiry
Development Plan.
Mayor Lewisopened the public hearing at 7:51 p.m. There being no public
comment, the hearing was closed.
3. DevelopmentAgreement with Aubum Properties Inc. Related to the
Aubum Gateway Project (Norman/Snyder)
City Council conduct a public hearing on Deyelopment Agreement
between the City of Au6um and the Robertson Fropertie§ Group (aka .
Auburn Properties) for the development of the Auburn Gateway Project
Principal Pianner Jeff Dixo.n explained that the City Council is conducting a
public hearing and collecting input on the proposed development agreement
between.the City and Auburn Properties Inc. (also known as Robertson
Properties Group), the ownerof the Valley Six Drive-in theaters and adjacent
properties, to redevelop their property with retail,office, and upper story
multi-familyresidential uses. The future develapment, known as the Auburn
Gateway, consists of approximately 70 acres located east of Auburn Way
North, west of the extension of I Street NE, south of South 277th Street, and
North of 45th Street NE.
Mr. Dixon explained that a development agreement is a voluntary contract
between the City and a property owner far the purpose of specifying the
standards and conditions that will govem developmeM of the property for the
term of the agreement.
The Development Agreement with Auburn Properties is one of two remaining
development agreements authorized under the former Aubum City Code
Chapter 14.21, which sets out the City's requirements for development
agreements and to which:these projects are vested. More specifically,
Section ACC 14:21:010.6 provides four criteria that the City Council must
find that the proposal meets in whole or in part for approval.
Development Agreements are authorized under state law, RCW 36.706 and
this law provides that a;public hearing must be conducfed prior to a decision.
The required pubiic notice of the hearing was accomplished by pubiishing the
in newspaper, posting the site and ma'iling notices to nearby property
owners.
Mr. Dixon stated that after the public hearing tonight, it is anticipated that
Resolution No. 4756 on the development agreement wiil be brought back to
the City Council for actiomat a subsequent meeting when the proposed
development agreement and planned action ordinance can be considered
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together.
City Attorney Heid explained that the Council's consideration of the
Development Agreerrient is a quasiyudicial mattec City Attomey Heid
instructed that if a Councilmember has been approached regarding the
agreement outside the official hearing process, it would be appropriate to
disclose the contact.
Councilmember Haugen inquired whether the development will affect the
road surfaces in the north,end of the city. Public Works Directorpowdy
stated tha4 the project will be providing some improvements for future
capaciiy related to the deveiopmerrt.
Councilmember Wagner disciosed that he was approached bya reporter for
the local newspaperand asked about some of the details of the proposed
agreement. Councilmember Wagner reported that he provided the reporter
with information tHat is already available publicly.
Mayor Lewis opened the hearing at 7:57 p.m.
John Manavian, representing Aubum Properties Inc., spake in favor of the
DevelopmeM AgreemeM, and thanked staff and Council for their time and
effort.
There being no further testimony, the hearing was closed.
B. Audience Participation
This is the place on the agenda where [he public is invited to speak to the
City Counci!on any issue. Those wishing to speak are reminded to sign in
on the form provided..
Sam Ball, Director of Capital Projects at Green River Community College, spoke
in favor of Resolution No. 4762, and thanked the Council for their time and efforts
related to the exchange of property between the City and the State of
Washington.
Frank Lonergan,1415 3rd Street SE in Auburn
Mr. Lonergan spoke regacding#heAubum Eroperties' development
agreemenf. He expres§ed concernthatthere was not sufficient time to review the
latest updated information Submitted by the developer. Mr. Lonergan also spoke
against Resolution IVos;4762 and 4768 and Resolution No. 4767 (not on the
Council agenda but discus§ed at the Finance Committee meeting).
C. Correspondence
There was no corresqondence for Council review.
III. COUNCIL COMMITTEE REPORTS
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A. Municipal Services
Chair Peloza reported the Municipal Services Committee held a special meeting
on October 20, 2011 to discuss fireworks. The Municipal Services Committee
met in regular session on October 24, 2011. The Committee discussed Project
No. MS1110, the Jacobsen Tree Farm and Fields Residential Buildings
Demolition Project, an agreement wfth the White River Valley Historical Society,
animal control and licensing, Aubum Manor Mobile Home Park utility biliing, golf
course working capital, and red light photo enforcement. The ne� regularmeeting
of'the Municipal Services Committee is scheduled for November 14, 2011 at 3:00
p.m.
B. Planning & Community Development
Chair Norman reported the Planning and Community Development Committee
met October 24, 2011. The Committee received an update from the Hearing
Examiner and reviewed Resolu,tion No. 4763 amending the 2009, 2010 and 2011
Annual Action Plans, ResoluUon No. 4764 relaUng to the 2012 Annual AcUon Plan,
Resolution No. 4757 approving a museum services agreement, Resolution No.
4765 relating to a memorandum of agreement with Ceradimm; LLC, and
Resolution No. 4766 relating to an exclusive agency listing agreement with Jones
Lang LaSalle. The Gommittee also discussed an.agreement to exchange
properly with Green Riyer Community College, Ordinance No. 6379 relating to
budget amendments, the downtown parking management study, Resolution No.
4755 regarding a petition for street vacation, Community Services Division work
efforts, and cluster subdivisions. The next regular meeting of the Planning and
Community DevelopmenYCommittee is scheduled for November 14, 2011 at 5:30
p.m.
C. Public Works
Chair Wagner reported the Public Works Committee met this afternoon at
3:30. The Committee discussed several itemsthat appear on this evening's
Consent Agenda, including Public Works Project No. CP0909, the Academy
Booster Pump Station Project; a consulting serVicesagreement with CH2M Hill
related to Project No. C201 A; and the final pay estimate for Projec[ No. C5078,
the Auburn/Pacific Trail Project: The Committee reviewed Resolution No. 4682
authorizing an agreement wkh King Countyfor the relocation of their sewer line
required for the M Sfreet Underpass Project and Resolution No. 4755 setting a
public hearing for the potential vacation of a portiori of 8th Street NE. The
Committee also discussed Resolution No. 4Z68 reiating to Initiative 1183,
Ordinance No. 6378 relating to a budget amendment, utility depreciation funding
policy, emergency roof repairs for the Cemetery building, Resolution Nos. 4765
and 4766, and capital projects. The next regular meeting of the Public Works
Committee is scheduled for November 21, 2011.
D. Flnance
Chair Backus reported the Finance Committee met this evening at 6:00. The
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Committee approved claims and payroli vouchers, including Gaims payments to
Buno Co.nstruction in the amount of$303,496.99, CH2M Hill in the amount of
$163,960.52, Puget Sound Energy in the amount ofi$137,903.97, RW Scott
Construction in the amount of$964,127.96, andTechnical Systems, Inc., in the
amount of $145,395.01. The Committee also reviewed Resolution No. 4762
related to an exchange of property between the City and the State and Resolution
No. 4768relating to Initiative 1183. The Committee also discussed Ordinance No.
6378 amending the biennial budget, Ordinance No. 6380 setting the property tax
levy, Resolution No. 4767:authorizing an agreement with the Aubum Area
Chambec of Commerce, Resolution No: 4682 authorizing an interagency
agreement with King County, Resolution No. 4763 amending the Annual Action
Plans, Resolution No. 4764 approving the 2012 Annual Action Plan„Resolution
No. 4766 autfiorizing a Memorandum of Agreement with Ceradimm LLC,
Resolution Na 4766 approving an exclusive listing agreement with Jones Lang
LaSalle, and Resolution No. 4774 regarding emergenoy repairs to the Cemetery
building. The Committee also briefly disalssed utiliry billing. The next regular
meeting of the Finance Committee is scheduled for November 21, 2011.
E. Les Gove Community Campus
The Les Gove Community Campus Committee has not met since the last Council
meeting.
F. Downtown Redevelopment
Chair Norman reported the Downtown Redevelopment Committee met October
25, 2011.The Committee discussed the North City Hall Piaza Improvement
Project design alternatiyes, including upgrading piaza pavement; updating the
ADA ramp railing and IighUng, City Hall signage, and site furnishings:The next
meeting of the Downtowri Redevelopment Committee is scheduled for November
22, 2011.
G. Council Operations Committee
The Council Operations Committee has not met since the last Council meeting.
IV. REPORTS
At this time the Mayor and City Counci!may report on significant items
associated with fheir appoinfed posftions on state, regionaf and local
organizations.
A. From the Council
Deputy Mayor Singer reported on her work with Auburn Tourism Board. Deputy
Mayor Singer pointed out that the Tourism BoarcJ funding is derived from the
hotel/motel tax, which the hotel owners in the city requested the City impose on
them. Deputy Mayor Singer also reported on her attendance at the Economic
Development District Board meeting in Seattle andthe Sister Cities Association
annual meeting.
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Councilmember Partridge reported that he attended a meeting of the Auburn
Valley Humane Society Board where City of Auburn Human Resources Director
Heineman presented an update on the progress of the animal shelter
facility. Councilmember Partridge reminded that the Auburn Valley Humane
Society will be holding an open house at the shelter facility at 4910 A Street SE
this Sunday from 1:00 to 3:00 p.m.
Councilmember Norman commented on the success of the Veterans Day Parade
and reported that she learned that#he City's Veterans Day Parade appeared on
the news program in Honolulu, Hawaii.
Councilmember Backus reported on her attendance at the Valley Regional Fire
Authority special.budget meeting, a memorial service for Cameron Christian, the
White River Museum Halloween Ball, the Aubum Food Bank fund raising
breakfast, and the Veterans Day Parade and services.
Councilmember Peloza reminded that the National League of Cities (NLC) offers a
nee prescrip4ion discount prog�am that is available to City of Auburn residents.
Aubum is ranked fifteenth among the tap twenty ci6es in the United States for
prescription savings. Counoilmember Peloza al§o reported on his attendance at
the King Courriy Watec PolluUon Abatement Advisory Committee meeting, the
Water Resource Irnentory Area (WRIA) 9 meeting, the Cities and Schools Forum,
the Airport Advisory Board meeting, the ACAP fund raiser, Senior Center
4olunteers luncheon, the Sister Cities Association meeting, and Veterans Day
activfties.
Councilmember Haugen reported that she attended the memorial service for
Cameron Christian and the Veterans Day Parade.
B. From the Mayor
Mayor �ewis spoke regarding the annual Veterans Day Parade and activities and
his work to assist veterans retuming from war. MayorLewis commented on the
local economy and noted recent gains in jobs and businesses in Aubum, as well
as higher rates of sale for new and used houses. IVlayor Lewis also reported on
his attendance at the Aubum Food Bank fund raising breakfast and the memorial
service for Cameron Christian.
V. CONSEPIT AGENDA
A. Minutes of the October 17, 2011 Council Meeting
B. Claims Vouchers (Backus/Coleman)
Claims check numbers 408466 through 408916 in the amount of$3,312,613.37
and dated November 7, 2011.
C. Payroll Vouchers (Backus/Coleman)
Payroll check numbers 532309 to 532356 in the amount of$279,199,03
and electronic deposit transmissions in the amount of $1,206,571.74 for a
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grand total.of $1,485,770.77 for the pay period covering October 13, 2011
to November 2, 2011.
D. Pubiic Works Project No. M81110 (Pelaza/Dowdy)
City Councif award Small Works Contract No. 11-21,to SkyCorp, Ltd. on
their low bid.of $75,698.00 pius Washington State salestax of$7,191.31 for
a totaf contract price of$82,889:31 forProject Na MS1110, Jacobsen Tree
Farm and Fields Residential Buildings Demolition Project
E. Call for Public Hearing (Backus/Coleman)
City Council call for a public hearing to be held November 21, 2011 to
receive public comments and suggestions with regard to the proposed mid-
biennial modifications to the 2011-2012 Adopted Biennial Budget.
F. PublicWorks Project No. C201A (Wagner/Dowdy)
City Council grant permission to enter into Supplemental Agreement No. 6
to Consuitant Agreement No. AG-C-344 with CH2M Hill,'Inc. for
construction managemerrt, administration, inspection, survey, and
engineering for Project No. C201A, M Street SE Underpass
G. Public Works Project No. C507B (WagnedDowdy)
City Council approve FnaF Pay Estimate No. 5 to Contract No. 11-03 in the
amount of $2,059.80 with Pacific Northwest Earthwo'rks LLC antl accept
_
construction of Project No. C5076, Aubum / Pacific Trail - Skinner Rd/3rd
Ave SE
H. Public Works Project No. GP0909 (WagnerlDowdy)
City Council grantpermission to advertise forbidsfor Project No. CP0909,
Academy Booster Pump Station Project
Deputy Mayor Singer moved and Counciimember Wagner seconded to approve
the Consent Agenda.
MOTION CARRIED. 6-1. Councilmember Haugen voted no.
VI. UNFINISHED BUSINESS
There was no unfinished business.
VII. NEW BUSINESS
There was no new business for Council consideration.
VIII. RESOLUTIONS
A. Resolution No. 4682 (WagnedDowdy)
A Resolution of the City Council of the-City of Auburn, Washington,
authorizing the Mayor to execute an Irtte�agency Agreement with King
Counry forthe purpose of constructing a relocated King County sanitary
sewer line for the M Street Underpass Project (C201A)
Councilmember Wagnermoved and Councilmember Peloza seconded to adopt
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Resolution No. 4682.
Resolution No. 4682 authorizes an agreement with King County to relocate their
sanitary sewer line required by the M Street Underpass Project.
In response to questions from Councilmember Haugen, Public Works Director
Dowdy stated that the M Street Underpass Project is fully funded, and the total
project cost is approximately$21 million.
MOTION CARRIED. 6-1. Councilmember Haugen voted no.
B. Resolution No. 4755 (Wagner/Dowdy)
A Resolution of the City Council of the City of Auburn, Washington,
receiving a,petition for yacation and setting a public hearing to consider the
vacation of 8th Street NE, west of A Street NE, within the City of Auburn,
Washington
Councilmember Wagner moved and Councilmember Peloza seconded to adopt
Resolution No. 4755.
MOTION CARRIED UNANIMOUSLY. 7-0.
C. Resolution No. 4757 (Norman/Faber)
A Resolution of the City Council of the City of Auburn, Washington,
authorizing the Mayor and City Clerk to execute the Museum Services
Agreement between the City of Auburn and the White River Valley
Historical Society
Councilmember Norman moved and Councilmember Backusseconded to adopt �
Resolution No. 4757.
Resolution No. 4757 relates to an agreement between the City and the White
River Valley Historical Society that has existed for over twenty years. The new
agreement extends the partnership and incorporates Mary Olson Farm.
MOTION CARRIED UNANIMOUSLY. 7-0
D. Resolution No. 4762,, (Backus/Heineman)
A Resolution of the City Council of the City ofAubum, Washington,
declaring certain City property as surplus, and authorizing the Mayor and
Ciry Clerk to execute agreements between the City of Aubum and the State
of Washington for an eicchange of property and for joint use and
maintenance of property
Councilmember Backus moved and Councilmember Norman seconded to adopt
Resolution No. 4762.
The resolution authorizes an exchange of property between the City and the State
for property located near Green River Community College.
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Counciimember Haugen expressed concern regarding the use of the property by
Green River Community College and its impact on the neighboring residential
area.
MOTION CARRIED. 6-1. Councilmember Haugen voted no.
E. Resol�tion No. 4763 (Norman/Hursh)
A.Resolution of the City Council of the City of Aubum, Washington, relating
to the amendment of the 2009, 2010 and 2011 Annual Action Plan updates
of the Consolidated Plan
Councilmember Norman moved and Councilmember Backus seconded to adopY
Resolution No. 4763.
MOTION CARRIED UNANIMOUSLY. 7-0.
F. Resolution No. 4764 (Norman/Hursh)
A Reso(ution of the City Council of the City of Auburn, Washington,
adopting 4he 2012 Community Developmerrt Block Grant Action Plan for the
Consolidated Plan for years 2010 to 20T4
Counciimember Norman moved and Councilmember Backus seconded to adopt
Resolution No. 4764.
MOTION CARRIED UNANIMOUSLY. 7-0.
G; Resolution No.4768 (Backus/Heid)
A Resolution of the City Council of the City of Auburn, Washington,
supporting I.nitiative 1183 concerning liquor: 6eer, wine, and spirits (hard
liquor)Initiative Measure No. 1183 concems liquor: beer, wine, and spirits
(hard liquor).This measure would close state I.iguor stores and sell their
assets; license priv_ate parties to sell arid distriliute spirits; set license fees
based on sales; regulate licensees; and change regulation of wine
distribution.
Councilmember 6ackus moved and Councilmember Norman seconded to adopt
Resolution No. 4768.
Mayor Lewis offered an apportunity for members of the audience to express an
opposing view. No one from the audience requested to address the Council.
Councilmember Backu"s stated that the passage of Initiative 1183 will ensure that
the cities continue to receiye taxe.s from the s_ale of liquor. The Governor has
identified in her proposed budget amendment that the cities will lose their funding
from iiquor sales if Initiative 1183 fails.
Councilmember Haugen spoke against Resolution No. 4768.
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In response to questions from Councilmember Partridge, Mayor Lewis reported
that if initiative 1183 fails, the City will lase approximately$900,000 in tax revenue
from the sale of liquor.
MOTION CARRIED. 6-1. Councilmember Haugen voted no.
H. Resolution No. 4774
A Resolution of the City Council of the City of Aubum, Washington,
declaring an emergency with respect to repa'ir of the roof of the Mountain
View Cemetery building structure at 2020 Mountain View Drive, Auburn,
WA 98001
Councilmemtier Wagnermoved and Councilmember Peloza seconded to adopt
Resblution No. 4774.
CouncilmemberWagnerstated that staff have attempted to repair the roof;
however, the repairs'have not been successful.
In response to a question from Councilmember Partridge, City Attomey Heid
stated that the project is considered an emergency because the leaking roof
threafens the integrity of the building. The City does not haye time to put the job
outfor bid as it is crucial that the building's roof be repaired as soon as possible to
prevent further damage.
MOTION CARRIE0. 6-1. Councilmember Haugen voted no.
1X. ADJOURNMENT
There being no further business to come before the Council, the meeting adjourned at
8:54 p.m.
ED the /� day of November, 2011.
- --� /�a,���
Peter B. Lewis, Mayor Danielle Daskam, City Clerk
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