HomeMy WebLinkAbout10-19-2011 VYhite:RlverYalley Historical Society
Board Meeting
October 19,2011, 1:30 to 3 p.m.
Muckleshoot Room, White River Valley Museum
AAembers presenN
Ronnie Beyersdorf, Jamie Bothell, Pat Cavanaugh, Megan Evans, Julie Herren; Mike Miller, Kim Perry, Judi Roland, Mark .
Thomeson
Members excused: Richard Artura, Tom Gampbell, Gator Chamberlain, Cam Cutler, Rhonda Larson, Lisa Scarff
Members not present: Ken Nelson, Gerry Honeysett
Steff present:
Patricia Cosgrove, Kristen Bruhahn, Rachael Burrum, Hilary Pittenger
I. Call to Order, Introductions, Approval of Minutes President Judi Roland
PresidentRoland caiied the meeGng to order and asked for the approval of the minutes for September 2011.
MOTION CARRIED
II. Staff Repbrt Hilary Pittenger
Hilary faoilitated a presentallon of museum web.site improvements undervvay providing instruction on the process
of search of"online archives. The museum has 10,000 online users a month who have the option of search or
ortlering copiesof archived photos and articles. Online PayPal services are now available for purchases and were
available for sale of Hop 8 Crops and Halloween Ball tickets.
Within 6 months, museum gift shopping wili:be accessible through the website.
III. Board President Repart President Roland
A. President Roland reviewed the museum oalendar noting the upcomin�committee meetings and upcoming
museum events Halloween Ball and the exhibit opening November 15 , 'Small Gifts'.
B. Museum Services Agreement(2011.-2021)..November 7'"the renewal of the 10 year contract of the
museum with the City of Aubum,with changes addressing the supports necessary for the Mary Olsen
Fartn,will occur during 4he city councii meeting. Board members are encouraged to attend and express
appreciation to the city.The museum is.a very lucky ins4itution as Ciry of Aubum provides many supports
to this 5013c charitable organization:
C. Nomination Committee:
Chair Megan Evans reportsdhere are 5 anticipated board positions to fill for next year and requests each .
standing board member W share with the nominating committee any ideas for prospective board
members, as well as reaffirtn willingness to serve. Patricia Cosgrove reminds each of us that our personal
circles of influence become our coilective circle of influence on behalf of the museum.
III. Committees
A. Finance Committee . Treasurer Ronnie Beyersdort
• Treasurer Beyersdorf reviewed the draft 2012 budget line by line, clarifying 2011 year to date
information and responding to boaM inquiries about items.The board will vote to approve the 2012
budget at the November meeting.
Secondary to the de.tails of the budget information;and of high relevance to the financial status of the
museum, is the 4ital necessity of iecognition of the impact of low participation by boarcl members.
Board membership includes agreement to provide support for the museum. Beyond suppoit fo�the
scheduled events as defined within the board contract, members are encouraged to consider
shopping at the museum'giR store which has a chartning artay of books, novefties and gift items.
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• Patricia Cosgrove reviewed updates on the Other Peoples Money(OPM) report; Noting fulfiilment of
the Capitaf Campaign goals, granis awarded, appliptions pending, and application§in development.
No applications are denied this morrth_
B. Colleotions ManagemeM Committee Jamie Bothell
Next meeting is rescheduled for October 24'"2011.
C. P.R. Committee Patricia Cosgrove
• No acfion.
D. Education 8 Events Committee Mike Miller
• Committee chair Mike Miller, badc from 6 weeks of practicing retirement, reports that the'HoPs 8
Crops'event was a hit eaming a$4,400 profit well exceeding last yeaPs$1,200 profit.
E. Halloween Costume Ball Committee Kim Perry
Committee members each reported:,
• Sponsorships fall$650.00 short of amount budgeted.
._ Program funds fall$1,100 above budgeted amount.
. Auction-most auction itertis are set; deliver donation baskets to museum now. Cakes to be auctioned
are provided by casino within the contract for the event.
• Ticket Sales/'fable Captains-Names of attendees must be provided to Kristen
• Decorations-All b.oard members imited to engage in set up&take down on the day of the event:
• Music: a tianil, Red Zone,will perform for a fee of$500.00.
• Daryl Faber will serVe as event.Master of Ceremonies.
IV. Staff Report Patricia Cosgrove
A. Museum we6site presentaUon was moyed to opening of thismeeting. Sce item II above.
B. Patricia Cosgrove proposes implementation of a new approach to fhe annual boarcJ orierttation which is
scheduled for January 1 B'"2012.The use of the oriernation meeting time wiil shift from focus on
establishing committees to an individual assignment focus.A suggested agenda will be presented for
discussion at the November 2011 board meeting.
V. Board Member Comments around Tabie President Roland
Adjoum 2:37 Motion to adjoum requested and carried.
Submitted Respectfulry by Julie Herren
Next Board Meeting: November 16'", 2011 1:30 to 3 p.m.
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