HomeMy WebLinkAbout11-21-2011 Agenda Packet Public Works Committee November 21, 2011 - 3:30 PM Annex Room 2 AGENDA I. CALL TO ORDER A. Roll Call B. Announcements C. Agenda Modifications II. CONSENT AGENDA A. Approval of Minutes* (Dowdy) B. Right -of -Way Use Permit No. 11 -31* (Mund) Approve Right-of-Way Use Permit No. 11-31 for Aubur n Adventist Academy C. Public Works Project No. CP0921* (Lee) Grant Permission to Initiate Project No. CP0921 Bi-Annual Sanitary Sewer Repair & Replacement D. Public Works Annual On -Call Professional Services* (Gaub) Approve the Annual On-Call Professional Service Agr eements and Amendments for 2012 E. Public Works Project No. CP1121* (Wickstrom) Grant Permission to Advertise for Bids for Project No. CP1121, 2011 Local Street Pavement Reconstruction - Phase 2 F. Public Works Project No. CP1005* (Vondrak) Approve Change Order No. 3 in the Amount of $102,25 0 to Contract No. 11-08 for Work on Project No. CP1005 South Division Street Pr omenade G. Public Works Project No. CP0756* (Sweeting) Approve Final Pay Estimate No. 4 to Contract No. 11 -02 in the amount of $78,549.44 for a total contract price of $486,927.1 4 with Hoffman Construction, Inc. and accept construction of Project No. CP0756 - Lea Hill Pump Stations Decommissioning Phase 2 III. ORDINANCES A. Ordinance No. 6391* (Carlaw) An Ordinance of the City Council of the City of Aub urn, Washington, Amending Chapter 13.41 of the Auburn City Code Relating to U tility Systems Development Charge IV. DISCUSSION ITEMS
A. 2011 Comprehensive Plan Amendments* (Dixon) Planning Commission Recommendation on the 2011 Annu al Comprehensive Plan Amendments B. Resolution No. 4765* (Snyder) A Resolution of the City Council of the City of Aub urn, Washington authorizing the Mayor and City Clerk to execute a Memorandum of Agr eement with Ceradimm, LLC replacing and superseding the Master Developmen t Agreement with Alpert International, LLLP previously approved by passage of Resolution No. 4663 C. Traffic Signal Timing (Para) D. Striping and Pavement Marking Contract (Para) E. Capital Project Status Report* (Gaub) V. ADJOURNMENT Agendas and minutes are available to the public at the City Clerk's Office, on the City website (http://www.auburnwa.gov ), and via e-mail. Complete agenda packets are avai lable for review at the City Clerk's Office. *Denotes attachments included in the agenda packet.
AGENDA BILL APPROVAL FORM Agenda Subject: Approval of Minutes Date: November 16, 2011 Department: Public Works Attachments: November 7, 2011 Draft Minutes Budget Impact: $0 Administrative Recommendation:Public Works Committee to approve the minutes of th e November 7, 2011 Public Works Committee Meeting.Background Summary:Reviewed by Council Committees:Public Works Councilmember:Wagner Staff:Dowdy Meeting Date:November 21, 2011 Item Number:CA.A AUBURN * MORE THAN YOU IMAGINED CA.A
Public Works Committee November 7, 2011 - 3:30 PM Annex Room 2 MINUTES I. CALL TO ORDER Chairman Rich Wagner called the meeting to order at 3:30 p.m. in Conference Room #2, located on the second floor of Auburn City Hall, One East Main Street, Auburn, Washington. A. Roll Call Chairman Wagner, Vice-Chair Bill Peloza, and Member Haugen were present. Also present during the meeting were: Mayo r Pete B. Lewis, Public Works Director Dennis Dowdy, City Engineer/Assistan t Director Dennis Selle, Assistant City Engineer Ingrid Gaub, Utiliti es Engineer Dan Repp, Traffic Engineer Pablo Para, Finance Director Shell ey Coleman, Financial Planning Manager Martin Chaw, Planning Director Kev in Snyder, Water Utility Engineer Cynthia Lamothe, Engineering Aide Amber Mund, Project Engineer Ryan Vondrak, Project Engineer Ryan Vondra k, Project Engineer Leah Dunsdon, City Attorney Dan Heid, Risk Manager Rob Roscoe, and Public Works Secretary Jennifer Rigsby. Members of the public in attendance included: Roger Tucker from Environmental Works, Myla Montgomery and Joanne Nor man from Terry Homes, and Citizen Wayne Osborne. B. Announcements There were no announcements. C. Agenda Modifications There were two modifications to the agenda adding o ne Resolution for action and three discussion items. II. CONSENT AGENDA A. Approval of Minutes Councilmember Peloza moved and Councilmember Haugen seconded to Approve the Public Works Committ ee Meeting minutes for date, October 17, 2011. Motion Carried Unanimously. 3-0. B. Public Works Project No. CP0909 (Vondrak) Page 1 of 10 CA.A
Councilmember Peloza moved and Councilmember Haugen seconded to recommend that the City Council grant permission to advertise for bids from Project No. CP0909, Academy Booster Pump Station. Project Engineer Vondrak stated that staff is seeki ng permission to bid for Project No. CP0909 which is the second of two pump stations to be constructed, as identified in the Comprehensive Pla n, the first being the Lakeland Hills Booster Pump Station, which is in co nstruction. Vondrak explained that the Academy Booster Pump Station wil l be constructed in order to meet the required fire flow in the Academy water service area. Project Engineer Vondrak answered questions asked b y Chairman Wagner regarding the project’s budget status sheet. Chairm an Wagner asked why the project is not being funded 100% by bonds inste ad of a mixture of bond and capital funding. Assistant City Engineer Gaub e xplained that all bond monies have been allocated to projects and the othe r water projects that are being funded with utility bond monies are alrea dy under construction. Member Haugen asked for an example of the projects in construction. Project Engineer Vondrak answered tha t the Lakeland Hills Booster Pump Station Project is under construction and Assistant City Engineer Gaub added that the Reservoir 6 and SCADA projects are also under construction. Vice-Chair Peloza asked for the minimum and maximum requirements for fire flow supply. Water Utility Engineer Lamothe an swered that the minimum in a residential area is 1,500 gallons per minute (gpm) and in commercial areas, it is 2,500 gpm. Lamothe stated that followi ng construction of the booster pump station the City will be able to accom modate 1,500 gpm and 2,500 gpm for the different land uses in the entire Academy build out area, in response to a question asked by Member Haugen. Chairman Wagner asked what the fire flow is in the Lakeland Hills area. Project Engineer Vondrak answered that the fi re flow is 3,125 gpm. Vice-Chair Peloza requested additional information identifying areas in the City that have low fire flow. Chairman Wagner sugge sted Vice-Chair Peloza schedule a meeting with Water Utility Engineer Lamo the. Member Haugen requested the information be discussed at a Committ ee Meeting. Motion Carried Unanimously. 3-0. C. Public Works Project No. C201A (Sweeting) Councilmember Peloza moved and Councilmember Wagner seconded to recommend that the City Council grant permission to enter into Supplemental Agreement No. 6 to Consulta nt Agreement No. AG-C-344 with CH2M Hill Inc. for construction management , inspection, survey, Page 2 of 10 CA.A
and engineering for Project No. C201A, M Street SE Underpass Project. Project Engineer Sweeting reported that CH2M Hill h as been the lead consultant for all of the design work and Right-of-Way acquisition for the M Street SE Underpass Project and staff has been very happy with their performance, in response to an inquiry made by Chai rman Wagner. Sweeting stated that CH2M Hill has come in at or below budget for all of their tasks to date and they have staff that is ready to begin work on the construction management portion of the project. Chairman Wagner asked if soils were a concern in re lationship to the project. Project Engineer Sweeting stated that subs urface conditions and soils have been studied extensively and the most im portant aspect is to make sure that the groundwater level is lower than the excavation depth. Groundwater levels have been monitored for t he past two years and the monitoring was completed as part of the design phase. The scope of work being presented to the Committee is for the co nstruction phase of the project. Project Engineer Sweeting responded to questions as ked by Member Haugen regarding pumps that are used to remove rain water. Project Engineer Sweeting stated that the consultan t will be providing all of the construction staking except for staking of the walls and bridge,( Jennifer, confirm this with Jacob, I thought he did not inclu de the bridge) in response to a question asked by Chairman Wagner. Sweeting answered questions asked by Vice-Chair Pel oza regarding the clearance for the bridge and excavation. Mayor Lewis addressed concerns voiced by Member Hau gen regarding the groundwater and aquifer studies. Mayor Lewis reques ted that a summary of the groundwater monitoring data be provided to the Council Members. Assistant City Engineer Gaub responded to questions asked by Vice-Chair Peloza regarding Traffic Mitigations Fees relating to the project budget. Project Engineer Sweeting stated that the interest rate for the Public Works Trust Fund Loan is 0.5% in response to a question a sked by Vice-Chair Peloza. Chairman Wagner asked if the City applied f or a larger loan amount than what is reflected on the budget status sheet. Project Engineer Sweeting answered yes, but the amount reflected on the Budget Status Sheet is the portion of the loan allowance needed t o be drawn assuming that the TIB grant for $3M is granted to the City. Motion Carried. 2-1. Those voting no: Haugen . Page 3 of 10 CA.A
D. Public Works Project No. C507B (Dunsdon) Councilmember Peloza moved and Councilmember Wagner seconded to recommend that the City Council approve Final Pay Estimate No. 5 to Contract No. 11-03 in the amount of $2,059.80 with Pacific Northwest Earthworks LLC and accept constru ction of Project No. C507B, Auburn/Pacific Trail – Skinner Road/3 rd Avenue SE (Phase 2). Motion Carried Unanimously. 3-0. III. RESOLUTIONS A. Resolution No. 4682 (Sweeting) A Resolution of the City Council of the City of Aub urn, Washington, Authorizing the Mayor to Execute an Interagency Agr eement with King County for the Purpose of Constructing a Relocated King County Sanitary Sewer Line for the M Street Underpass Project (C201 A) Councilmember Peloza moved and Councilmember Haugen seconded to recommend that the City Council adopt Resolution No. 4682 Project Engineer Sweeting explained that King Count y does not want the City to connect additional new side sewers to their trunk line. The City line will collect services and then will connect to the County line, in response to a question asked by Chairman Wagner. Assistant Director/City Engineer Selle stated that King County prefers, as a matter of policy, all private side sewer connection s to tie into the City’s main which in turn will tie into the County’s main, in r esponse to a question asked by Vice-Chair Peloza. Member Haugen asked if there is a storm system that would drain water from under the underpass. Project Engineer Sweeting explained that there will be a system of inlets at the bottom of the bas in that will collect water which will then be pumped up into the storm pond wh ere it will infiltrate back into the ground; however, the storm drainage system is not part of the County’s sanitary sewer system. Motion Carried Unanimously. 3-0. B. Resolution No. 4755 (Mund) A Resolution of the City Council of the City of Aub urn, Washington, Receiving a Petition for Vacation and Setting a Pub lic Hearing to Consider the Vacation of 8th Street NE West of A Street NE w ithin the City of Auburn, Washington Councilmember Peloza moved and Councilmember Haugen seconded to recommend that the City Council adopt Resolution Page 4 of 10 CA.A
No. 4755. Engineering Aide Mund reported that Terry Homes app lied for a Right-of-Way Vacation of 8th Street NE, west of A Street NE and Resolution No. 4755 sets the date of the Public Hearing for Decemb er 5, 2011. Mund noted that the staff report will be updated prior to the Public Hearing and will reflect the details on the Puget Sound Energy easem ent that is needed for the vacation. Vice-Chair Peloza asked what the benefit to Terry H omes will be if the City grants the vacation. Assistant Director/City Engine er Selle answered that the size of the applicant’s property will increase. Chairman Wagner stated that the area of vacation is 4,400 sq ft, in respon se to an inquiry made by Vice-Chair Peloza. Engineering Aide Mund stated that vacation of the R ight-of-Way will allow the applicant to build a larger building and the be nefit to the City is that it reduces the City’s Right-of-Way maintenance and wou ld increase the amount of the property taxes the City receives, in response to a question asked by Member Haugen. Member Haugen spoke against the vacation of alleys and streets by the City. Motion Carried Unanimously. 3-0. C. Resolution No. 4774 (Heineman) A Resolution of the City Council of the City of Aub urn, Washington, Declaring an Emergency with Respect to Repair of th e Roof of the Mountain View Cemetery Building Structure at 2020 Mountain V iew Drive, Auburn WA 98001 Councilmember Peloza moved and Councilmember Wagner seconded to recommend that the City Council adopt Resolution No. 4774. Resolution No. 4774 was added to the agenda via an agenda modification dated November 7, 2011. Risk Manager Roscoe stated that the building in nee d of roof repairs is the main cemetery office space. Finance Director Coleman responded to questions ask ed by Chairman Wagner regarding the transfer of funds to the cemet ery included in the budget amendment. Chairman Wagner asked if the tran sfer amount would increase due to the repairs made to the roof. Rosco e responded that the funds being used to repair the roof will come out o f the Facilities budget which is separate from the Cemetery budget. Risk Manager Roscoe answered questions asked by Mem ber Haugen Page 5 of 10 CA.A
regarding the materials being used to replace the r oof and the approximate cost. Roscoe said that the replacement will probabl y cost between $40,000.00 and $45,000.00. Roscoe reported that the leaks in the roof are causing damage to the building. Risk Manager Roscoe explained how the funds from th e Facilities fund will be used to pay for the roof replacement. Mayor Lewis stated that the cemetery an enterprise fund separate from the Parks Department and is managed by Parks Department officials in response to comments made by Member Haugen. Member Haugen voiced her concerns about the fact th at the roof of the cemetery needed replacement and stated that she wil l vote against recommending City Council adopt Resolution No. 4774 at the Committee level, but will vote in favor of adoption of the Re solution at the City Council Meeting. Motion Carried. 2-1. Those voting no: Haugen . IV. DISCUSSION ITEMS A. Resolution No. 4768 (Heid) A Resolution of the City Council of the City of Aub urn, Washington, Supporting Initiative 1183 Concerning Liquor: Beer, Wine, and Spirits (Hard Liquor) City Attorney Heid stated that he was requested to draft a resolution, within the parameters that the state law allows, supporting In itiative 1183, which has potential benefits for law enforcement funding and it does restructure how hard liquor is sold in the state. Mayor Lewis spoke about the Governor’s new budget a nd how the City will be impacted if Initiative 1183 is not approved. Chairman Wagner spoke in favor of Resolution No. 47 68. Member Haugen stated that she will be voting agains t adoption of Resolution No. 4768. Vice-Chair Peloza stated that he supported adoption of Resolution No. 4768. B. Ordinance No. 6378 (Coleman) Finance Director Coleman provided some background i nformation regarding the difference between Budget Amendment N o. 5 and the previously discussed Budget Amendment No. 6. Finance Director Coleman answered questions asked b y Chairman Wagner Page 6 of 10 CA.A
regarding the changes to how the transfers of funds into the Arterial Street Fund and Trails Fund are made. Finance Director Coleman answered questions asked b y Chairman Wagner regarding the transfer of funds into the Cemetery F und. The Committee and Mayor Lewis discussed the possible need for review of the Cemetery budget by the Municipal Services Committee in the f uture. Chairman Wagner spoke about the possibility of a pr ivate partnership that may benefit the Cemetery. Member Haugen verified that the Cemetery has its ow n maintenance staff and the Parks Department does not provide maintenan ce staff. Mayor Lewis verified that to be correct. C. Utility Depreciation Funding (Coleman) Finance Director Coleman provided a more detailed e xplanation of the system reinvestment to the Committee, in response t o a request made be Vice-Chair Peloza. Chairman Wagner discussed the difference between ra ising funds for new facilities by borrowing money and raising rates to pay off bonds, referred to as intergenerational equity, versus funding depreci ation “as you go” out of rates. Chairman Wagner spoke about the past Committee disc ussions relating to the Committee’s agreement to phase in the funding o f facilities depreciation. Finance Director Coleman discussed the options for system reinvestment, Option 1 – Replacement Cost, and Option 2 – Depreci ation Net of Debt Principal, which is the approach selected by Auburn City Council during the most recent rate study in 2009. Finance Director Coleman reviewed the pros and cons of system reinvestment as outlined in the PowerPoint presenta tion included in the Committee Meeting agenda packet. Finance Director Coleman answered questions asked b y Vice-Chair Peloza regarding the formula used to calculate Option 2. The Committee and Finance Director Coleman reviewed the utility system reinvestment practices of neighboring jurisdictions . Finance Director Coleman explained that the Public Works Committee previously decided to start utility enterprise fund recovery of 10% of depreciation in 2012 and increasing the amount by 1 0% until full coverage is reached. Now staff and the Committee are discuss ing whether this Page 7 of 10 CA.A
approach is still feasible based on the financial f orecasts of the utilities. The Committee and staff reviewed the ramifications of delaying contributions for 3 years and 5 years. Finance Director Coleman stated that staff is looki ng for policy direction from Council on whether or not the City should fund depreciation as a financial policy for the utilities or should the Ci ty delay implementing funding of depreciation for 3-5 years. The Committee and Mayor Lewis reviewed the argument s for and against each policy question, provided by staff. Finance Director Coleman asked if the Committee wou ld like to raise utility rates to cover the established policy or to delay f or 3 – 5 years. Finance Director Coleman discussed the factors that are contributing to a decrease in the City’s water usage, in response to a question asked by Vice-Chair Peloza. Mayor Lewis requested future discussion be schedule d on the rate structure and profit and loss for each utility. Chairman Wagner asked for a Committee consensus to delay the depreciation funding for the water and sanitary sew er facilities, but not delay the storm drainage utility depreciation funding, fo r at least 3 years to try and keep rate increases as low as possible. The Committ ee agreed. Vice-Chair Peloza stated that the next rate study n eeds to include reduction of revenue and the factors that contribute to the r eduction. D. Capital Project Status Report (Gaub) Item 9 – CP1006 – Lakeland Hills Reservoir 6: Chairman Wagner asked if there has been any feedback from neighbors. Assis tant City Engineer Gaub stated that the reservoir is in the coating pr ocess and staff has addressed all of the concerns from neighbors. Assistant City Engineer Gaub stated that if a proje ct is behind schedule or if there is an issue it will be noted in the Status co lumn on the CPS Report, in response to a question asked by Vice-Chair Peloza. Item 7 – CP817 – 2009 Sewer & Storm Pump Station Replacement – Phase B Ellingson: Assistant City Engineer Gaub stated the project sh ould be complete in a month and work was suspended becau se the contractor was waiting for a part to arrive, in response to a question asked by Vice-Chair Peloza. Page 8 of 10 CA.A
Item 15 – C207A – A Street NW Corridor – Phase 1: The Committee and staff reviewed a map provided by Assistant City Eng ineer Gaub that showed the Post Office’s proposed improvements to t heir parking lot and the potential new access on A Street NW. The Commit tee expressed concern that their proposed 90 degree parking angle design, instead of the current angle parking design, may require removal o f the current curb barrier that prevents vehicles from colliding when backing out of parking spaces. Item 19 – C201A – M Street Underpass Project: Chairman Wagner commented favorably on the amount of patching being done on M Street SE as part of the Arterial Preservation Project. Item 23 – CP1109 – 2011 Storm Pipeline Repair and Replacement Phase 2: Citizen Wayne Osborne asked if 6th Place NE is sti ll included in the project. Assistant City Engineer Gaub stated that 6 th Place NE in included in the 2011 Local Street Pavement Preservation Proj ect Phase 2. Item 30 – CP1024 – AWS and M Street SE Intersection Improvements: Chairman Wagner asked if there was any negative fe edback regarding the new turn restrictions at the M Street SE/17th Street SE intersection. Traffic Engineer Para answered that t he minimal feedback he has received has been positive. Vice-Chair Peloza reported that the statuses on Ite ms E and F have changed. E. Resolution No. 4765 (Snyder) A Resolution of the City Council of the City of Aub urn, Washington, Authorizing the Mayor and City Clerk to Execute a M emorandum of Agreements with Ceradimm, LLC Replacing and Superse ding the Master Development Agreement with Alpert International, LL LP Previously Approved by Passage of Resolution No. 4663 Resolution No. 4765 was added to the agenda via an agenda modification dated November 3, 2011. Mayor Lewis stated that there is new information th at was just received and the discussion item needs to be postponed. Planning Director Snyder stated that both Resolution No. 4765 and Resolution No. 47 66 has been removed from the Council agenda but may be discussed by the Committee. City Attorney Heid addressed concerns brought forwa rd by Vice-Chair Peloza regarding right of first refusal opportuniti es included in the agreement. F. Additional Discussion Page 9 of 10 CA.A
Chairman Wagner asked that Planning Director Snyder attend the next Public Works Committee Meeting to listen to discuss ion regarding signal timing and level of service in corridors versus int ersections. Chairman Wagner reported that he is working of with Auburn High School to see if they would like to participate in the City’s LED street light conversion. Director Dowdy addressed questions asked by Chairma n Wagner regarding asphalt recycling technology. Chairman Wagner asked if staff could provide a viewing for the Committee of videos that show the different types of asphalt. V. ADJOURNMENT There being no further business to come before the Public Works Committee, the meeting was adjourned at 5:08 p.m. Approved this 21st day of November. Page 10 of 10 CA.A
AGENDA BILL APPROVAL FORM Agenda Subject: Right-of-Way Use Permit No. 11-31 Date: November 14, 2011 Department: Public Works Attachments: Special Conditions Map Budget Impact: $0 Administrative Recommendation:Public Works Committee approve Right-of-Way Use Per mit No. 11-31 for Auburn Adventist Academy.Background Summary:Auburn Adventist Academy has requested a Right-of-W ay Use Permit for a half-marathon fundraising event to support education on Sunday, April 29, 201 2 from 6 am to 12 pm. The route for the half-marath on course (13 mi) starts on 32nd Street SE and heads e ast to Academy Drive SE, south to east at Lemon Tree Lane SE to 35th Way SE to Orchard Street SE to 37th Street SE to 148th Ave SE and out into King County where there is a turn-around for the course and it comes back into the City the way it went out . The runners are to move with the direction of traff ic and stay inside the coned area on either side of the street. The applicant will provide for and set up a ll traffic control, no parking notification and Pol ice and/or certified flaggers are to control intersection duri ng the event. The race course is to be cleared of a ll runners prior to removal of any traffic control or Police and/or certified flaggers. The applicant is also required to notify the surrounding neighborhoods an d residents of the event including parking restrict ions, road closures and controlled intersection prior to the event. Please see attached conditions and cours e map for additional requirements and event details. Reviewed by Council Committees:Public Works Councilmember:Wagner Staff:Mund Meeting Date:November 21, 2011 Item Number:CA.B AUBURN * MORE THAN YOU IMAGINED CA.B
Right-of-Way Use Permit Special Conditions for ROW Use Permit #11-31 Staff recommends approval of the permit, subject to the following conditions: 1. Applicant’s failure to comply with any provisions/con ditions of this permit shall be terms for immediate termination. 2. Applicant shall comply with the City’s nuisance code u nder ACC 8.12 3. Applicant shall keep the public ROW free of litter a nd drink or food waste. 4. Applicant shall maintain current insurance throughout the life of the permit and provide the City with proof that they ar e insured. 5. The City reserves the right to adjust the terms and conditions or revoke this Right-of-Way Use Permit pending the following con siderations: a. Public complaints involving perceived issues impacting public use of the ROW affected by the permit. b. Public comment or other community interest concerns. c. Any emerging issue or change in use of the ROW that m ay impact the public interest, as follows: i. The remaining capacity of the rights-of-way to accomm odate other uses if the applicant’s proposed use is granted. ii. The effect, if any, on public health, safety, and welfare if the authorization is granted. iii. Such other factors as may demonstrate that the gra nt to use the rights-of-way will serve the community interest. 6. Applicant will send notification to neighborhood pr ior to event to acknowledge the run and event. The notification is to include information regarding the street closures, no parking r estrictions and Police or Flagger controlled intersections. 7. Applicant will provide set up and removal of traffi c control for the event. 8. Applicant is to assure the right-of-way area will be open for emergency response if needed. 9. Applicant will coordinate and provide for off-duty Police personnel or Certified Flaggers to control marked intersections durin g the entire event. CA.B
10. Applicant shall set up no parking notification signs t wo days prior to the event for the event that state the event date and ti me, applicant contact information and Right of Way Use Permit Number. 11. Applicant shall cone off race course on both sides of the street, 6-8 feet from the curb. Race course shall follow the direction o f traffic flow. 12. Participants are to remain within marked course rout e, either on sidewalk or within closed roadway areas. 13. Race course is to be cleared of all participants prior to removal of any traffic control devices or off-duty Police or Certified Flaggers. 14. Access to and from those parcels that are owned by pri vate parties in the area of the street closures shall be maintained. 15. Cones and traffic control devices on Academy Dr SE a nd in the Lemon Tree Neighborhood shall be placed so as to not block ad jacent driveway access or side streets. CA.B
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AGENDA BILL APPROVAL FORM Agenda Subject: Public Works Project No. CP0921 Date: November 15, 2011 Department: Public Works Attachments: Budget Status Sheet Vicinity Map Budget Impact: $0 Administrative Recommendation:Public Works Committee grant permission to initiate Project No. CP0921 Bi-Annual Sanitary Sewer Repair & Replacement.Background Summary:This project will construct sanitary sewer conveyan ce improvements to repair damaged lines and/or replace problem lines as shown on the attached map. Improvements include replacement of 1,775 feet of 8-inch diameter sewer main, 250 feet of 4-inch wate r main, and 300 linear feet of internal slip-lining as follows: 1) Auburn Way South (at 7th St SE) - internal spot repair 2) 4th Street SE (F St SE to H St SE) - replace 8-i nch main 3) D Street SW (3rd St SW) - replace of 8-inch sewe r main and 4-inch water main 4) H Street SE (in sewer easement between H St SE a nd Alley east of H St SE) - replace 8-inch main 5) 3rd Street SE (north of 3rd St SE, in easement w est of R St SE) - replace 8-inch main 6) Main Street (south of Main St, in easement west of R St SE) - replace 8-inch sewer main 7) 1st Street NE (north of 1st St NE, in easement e ast of K St SE) - replace sewer main 8) L Street SE (at 120 L St SE) - internal spot rep air 9) SE 320th Street (at 10815 SE 320th St) - replace side sewer in right of way. Additionally 2,500 square yards of asphalt pavement will be repaired as part of this work. This project is partially funded with 2010 Utility Bond proceeds. Reviewed by Council Committees:Public Works Councilmember:Wagner Staff:Lee Meeting Date:November 21, 2011 Item Number:CA.C AUBURN * MORE THAN YOU IMAGINED CA.C
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Project No: CP0921Project Title: Project Manager: Robert Lee Project Update Initiation Date: _________ Permision to Advertise Advertisement Date: ________ Contract Award Award Date: ___________ Change Order Approval Contract Final Acceptance Funding Prior Years 20112012 Future Years Total 431 Fund - Sewer 50,5330223,100273,633 431 Fund - Sewer (Bond Funds)0150,000612,000762,000 Total50,533150,000835,10001,035,633 Activity Prior Years20112012Future Years Total Design Engineering - City Costs50,53367,6000118,133 Construction Estimate 750,000750,000 Project Contingency (15%)112,500112,500 Construction Engineering - City Costs 55,00055,000 Total50,53367,600917,50001,035,633 Prior Years20112012Future Years Total *431 Funds Budgeted ( )(50,533)(150,000)(835,100)0(1,035,633)431 Funds Needed 50,53367,600917,50001,035,633 *431 Fund Project Contingency ( )0 (82,400)000 431 Funds Required 0082,40000 * ( # ) in the Budget Status Sections indicates Money the City h as available.BUDGET STATUS SHEET Bi-Annual Sewer Repair/Replacement Date: November 14, 2011 431 Sewer Budget Status The "Future Years" column indicates the projected amount to be requested in future budgets.Funds Budgeted (Funds Available)Estimated Cost (Funds Needed)H:\PROJ\CP0921-2009-2010 Sewer Repair & Replacement\Budget\CP092 1 BudgetStatusSheet.xls1 of 1 CA.C
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AGENDA BILL APPROVAL FORM Agenda Subject: Public Works Annual On-Call Professional Services Date: November 14, 2011 Department: Public Works Attachments: On -Call Service and Consulting Contracts Budget Impact: $0 Administrative Recommendation:Public Works Committee recommend that the City Coun cil approve the Annual On-Call Professional Service Agreements and Amendments for 2012 Background Summary:The annual on-all agreements are used to supplement the City's staff resources or to perform specializ ed services not available within the City. Having thes e resources available provides the City with the fl exibility to complete small tasks or project in an efficient and timely manner as they are needed through out th e year. Each agreement is written to provide the total "Not to Exceed" amount for the year, however, actual expenditures under each agreement are authorized by the City through specific Task Orders. Each Task Order provides a specific Scope of Work, Schedule, and Budget for the work to be completed by the consultant. In addition, the Budget for each Task O rder must be available in the City's current budget either through professional services or associated capital project budgets prior to approval of the Ta sk Order. Attached is a list of the agreements and their prop osed amendments for 2012 including each agreements "Not to Exceed" amount. The majority of the agreeme nts require a time extension only as there is sufficient balance remaining in the current agreeme nts to carry out anticipated 2012 work. Reviewed by Council Committees:Public Works Councilmember:Wagner Staff:Gaub Meeting Date:November 21, 2011 Item Number:CA.D AUBURN * MORE THAN YOU IMAGINED CA.D
Pro fessional ServicesContract NumberFirm Name 2011 Expenditures 2011 Remaining Balance Proposed 2012 Amendment Amount Proposed 2012 Total Contract Amount Geotechnical Engineering The consultant performs geotechnical investigations as needed.AG-C-356Terracon Consultants $0$23,436$0 $23,436 Land Survey The Land Survey consultant may perform topographic, design, construct ion and boundary surveys as necessary to supplement the City survey Crew.AG-C-358Parametrix $0$26,107$0 $26,107 Wetland and Environmental The wetland and environmental services provided by the consultan t may include environmental permitting, wetland delineation, wetland mi tigation development and wetland system monitoring.AG-C-355The Watershed Company $8,959$9,376$20,624 $30,000 Landscape Architecture The consultant may provide services related to the planning and construction for park facility projects and/or Public Works projects as necessary.AG-C-357Robert W. Droll Landscape Architects $0$30,000$0 $30,000 Transportation Modeling The consultant may provide modeling services related to planning and design for the City's transporation systems that may be related to both capi tal and development projects as well as general system needs.NewFehr and Peers $0$0$20,000 $20,000 NPDES Support This consultant provides support as requested by the City for impl mentation and reporting required by the City's NPDES Phase 2 Permit.AG-C-398Brown and Caldwell $5,505$14,495$50,000 $64,495 Water Modeling The consultant may provide modeling services related to planning and design for the City's water system that may be related to both capital an d development projects as well as general system needs.AG-C-363Carollo Engineers $0$90,667$60,000 $150,667 Sanitary Sewer and Storm Water Modeling The consultant may provide modeling services related to planning and design for the City's sanitary sewer and storm drainage systems that may be relat ed to both capital and development projects as well as general system needs.AG-C-362Brown and Caldwell $188,298$43,650$100,000 $143,650 Services Contract NumberFirm Name 2011 Expenditures 2011 Remaining Balance Proposed 2012 Amendment Amount Proposed 2012 Total Contract Amount Appraisal and Appraisal Review These consultants provide appraisal services for property and right-of -way valuation for all departments within the City. Where necessa ry, the consultants may also provide appraisal review services.New New The Granger Company Appraisal Group of the Northwest $0$0 $25,000 $25,000 $25,000 $25,000 Wetland Invasive Species Maintenance Perform spraying of invasive species in and adjacent to wetland a reas. Potential areas for spray treatments include the Mohawk Plastics Wetland Mitig ation site, the S. 277 th St Reconstruction Wetland Mitigation sites, the Auburn Environme ntal Park and the Inter-Urban Trail.NewNorthwest Aquatic Eco-Systems $0$0$30,000$30,000 City of Auburn On-Call Service and Consulting Contracts The City currently engages in several On-Call Annual Professional Service and Service Contracts for a variety of purposes. These services are used to supplement the existing City resources when necessary, and to improve the City's timeliness and flexibil Annual Consultant Summary.xls CA.D
AGENDA BILL APPROVAL FORM Agenda Subject: Public Works Project No. CP1121 Date: November 14, 2011 Department: Public Works Attachments: Budget Status Sheet Vicinity Map Budget Impact: $0 Administrative Recommendation:Public Works Committee recommend that the City Coun cil grant permission to advertise for bids for Project No. CP1121 2011 Local Street P avement Reconstruction Phase 2.Background Summary:The 2011 Local Street Pavement Reconstruction Proje ct - Phase 2 is the second and final phase of the 2011 Save Our Street (SOS) program. This project wi ll reconstruct 0.5 miles of local streets and overl ay 0.1 miles of local streets as shown on the attached map. This work is funded by the 103 (Local Street) Fund. This project will also replace undersized water mai ns; upgrade storm drainage lines; and replace a damaged sanitary sewer line as shown on the attache d map. This work will be funded by the respective utility funds. Advertising for bids for this project is anticipate d to begin in November 2011. Construction of this p roject is anticipated to begin in March 2012 and be complete by August 2012. A project budget contingency of $15,150 remains in the 103 (Local Street) Fund. A project increase of $46,237 within the 430 (Water ) Fund will be necessary, however it will not requi re a budget adjustment since it is anticipated that the budgeted expenditures in the 430 Fund will not be exceeded this year. A project budget contingency of $41,500 remains in the 431 (Sewer) Fund. A project budget contingency of $73,400 remains in the 432 (Storm) Fund. Reviewed by Council Committees:Public Works AUBURN * MORE THAN YOU IMAGINED CA.E
Councilmember:Wagner Staff:Wickstrom Meeting Date:November 21, 2011 Item Number:CA.E AUBURN * MORE THAN YOU IMAGINED CA.E
Project No: CP1121Project Title: Project Manager: Seth Wickstrom Initiation/Consultant Agreement Initiation Date: _De cember 6, 2010_______ Permission to Advertise Solicitation Date: ____________________ Contract Award Award Date: _______________________ Change Order Approval Contract Final Acceptance Funding Prior Years 20102011 2012 Total 103 Fund - Local Street Pavement Preservation 1,018,1501,018,150 430 Fund - Water (Funds Budgeted for Street Utility Improvements)100,000100,000 430 Fund - Water (Remaining Funds Budgeted for CP1002)149,163149,163 431 Fund - Sewer (Funds Budgeted for Street Utility Improvements)115,000115,000 432 Fund - Storm (Funds Budgeted for CP1121)425,400425,400 Total 001,807,71301,807,713 ActivityPrior Years20102011 2012 Total Design Engineer - City Costs*15,400 15,400 Construction Estimate 1,535,000 1,535,000 Project Contigency (10%)153,500 153,500 Construction Engineering - City Costs*20,000 20,000 Total 0015,4001,708,5001,723,900 *City staff costs for street design and construction are not charge d against the project budget and are not shown here.Prior Years 20102011 2012 Total **103 Funds Budgeted ( )00(1,018,150)0(1,018,150)103 Funds Needed 0001,003,0001,003,000 *103 Fund Project Contingency ( )00(1,018,150)0(15,150)103 Funds Required 0001,003,0000 Prior Years 20092010 Future Years Total **430 Funds Budgeted ( )00(249,163)0(249,163)430 Funds Needed 001,400294,000295,400 **430 Fund Project Contingency ( )00(247,763)00 430 Funds Required 0 0 0 294,000 46,237 Prior Years 20092010 Future Years Total **431 Funds Budgeted ( )00(115,000)0(115,000)431 Funds Needed 00073,50073,500 **431 Fund Project Contingency ( )00(115,000)0(41,500)431 Funds Required 0 0 0 73,500 0 Prior Years 20092010 Future Years Total **432 Funds Budgeted ( )00(425,400)0(425,400)432 Funds Needed 0014,000338,000352,000 **432 Fund Project Contingency ( )00(411,400)0(73,400)432 Funds Required 0 0 0 338,000 0 ** ( # ) in the Budget Status Sections indicates money the City has available.432 Storm Budget Status BUDGET STATUS SHEET 2011 Local Street Pavement Reconstruction - Phase 2 Date: November 14, 2011 The "Future Years" column indicates the projected amount to be requested in future budgets.431 Sewer Budget Status 103 Local Street Budget Status Funds Budgeted (Funds Available)Estimated Cost (Funds Needed)430 Water Budget Status CA.E
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AGENDA BILL APPROVAL FORM Agenda Subject: Public Works Project No. CP1005 Date: November 15, 2011 Department: Public Works Attachments: Budget Status Sheet Vicinity Map Budget Impact: $0 Administrative Recommendation:Public Works Committee recommend that the City Coun cil approve Change Order No. 3 in the amount of $102,250 to Contract No. 11-08 for work on Project No. CP1005 South Division Street Promenade Background Summary:Theproject includes the reconstruction of South Div ision Street between E/W Main St and 3rd St SE/SW including constructing approximately 1,300 LF of ne w asphalt, cement concrete, and pervious concrete roadway pavements, installing cement concrete and c oncrete unit paver sidewalks, street trees, landscaping and irrigation, street furniture, pedes trian and street lighting, City-owned fiber conduit s, aesthetic treatments at the intersections of Main S treet/South Division Street, 1st St/South Division Street, and 2nd St/South Division Street, constructing a ga teway arch, and installing a new decorative traffic signal at the intersection of Main Street/South Div ision Street. In addition, the project has construc ted approximately 1,500 LF of sanitary sewer lines, 1,2 00 LF of water mains, 900 LF of storm drainage improvements, including 705 LF of a storm detention facility and approximately 4,700 SY of infiltratio n area. The project has also coordinated with private utilities regarding undergrounding of power facili ties and relocating gas facilities. Change order #3 covers related costs to remove an a pproximate 8,300 gallon abandoned underground storage tank found within the right-of-way, includi ng costs for soil sampling and laboratory testing, costs for the associated petroleum contaminated soil reme diation work, and costs for all regulatory reportin g. The tank was located on the east side of South Divi sion Street, approximately 170 feet south of Main Street within the road right-of-way. Project construction began in June 2011 and is anti cipated to be complete by February 2012. A project increase of $102,250 within the Local Rev italization Fund (LRF) will be necessary, however i t will not require a budget adjustment since it is anticip ated that the budgeted expenditures in the LRF will not be exceeded this year. AUBURN * MORE THAN YOU IMAGINED CA.F
Reviewed by Council Committees:Public Works Councilmember:Wagner Staff:Vondrak Meeting Date:November 21, 2011 Item Number:CA.F AUBURN * MORE THAN YOU IMAGINED CA.F
1 of 1 Pro ject No: C P1005Project Title: Project Manager: Ryan L Vondrak Consultant Agreement Initiation Date: April 14, 2010 Project Update Advertisement Date: February 22, 2011 Contract Award Award Date: May 16, 2011 Change Order Approval Contract Final Acceptance Funding Prior Years 20102011 2012 Total Local Revitalization Funds (LR) - Bonds644,8553,656,0244,30 0,879 EDA Grant 395,2342,604,7663,000,000 Total 01,040,0896,260,79007,300,879 Activity Prior Years 20102011 2012 Total Design Engineering - City Costs 65,34853,393118,741 Design Engineering - Consultant Costs974,74180,7251,055,4 66 Design - Legal 118,215118,215 Construction Contract Bid 3,994,911100,0004,094,911 Change Order #1 34,96934,969 Change Order #2 92,57492,574 Change Order #3 102,250102,250 PSE (Power and Gas) Costs 350,102350,102 Authorized Contingency (5%)77,20377,203 Construction Engineering - City Costs 180,00020,000200,000 Construction Engineering - Consultant (Arch)64,10064,100 Construction Engineering - Consultant Costs 42,51938,70281,221 Total 01,040,0895,190,961158,7026,389,752 Prior Years 20102011 2012 Total *LR Funds Budgeted ( )0(644,855)(3,656,024)0(4,300,879)LR Funds Needed 0644,8553,526,11698,3954,269,366 *LR Fund Project Contingency ( )00(129,908)0(31,513)LR Funds Required 00098,3950 Prior Years 20102011 2012 Total *EDA Funds Budgeted ( )0(395,234)(2,604,766)0(3,000,000)EDA Funds Needed**0395,2341,664,84560,3072,120,386 *EDA Fund Project Contingency ( )00(939,921)0(879,614)EDA Funds Required 00060,3070 * ( # ) in the Budget Status Sections indicates Money the City h as available.** Assumes the City receiving 38% of the total eligible proje ct costs.Funds Budgeted (Funds Available)LR Funds Budget Status Estimated Cost (Funds Needed)BUDGET STATUS SHEET South Division Street Promenade project Date: November 14, 2011 The "Future Years" column indicates the projected amount to be requested in future budgets.EDA Funds Budget Status CA.F
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AGENDA BILL APPROVAL FORM Agenda Subject: Public Works Project No. CP0756 Date: November 10, 2011 Department: Public Works Attachments: Budget Status Sheet Final Pay Estimate Vicinity Map Budget Impact: $0 Administrative Recommendation:Public Works Committee recommend that the City Coun cil approve Final Pay Estimate No. 4 to Contract No. 11-02 in the amount of $78,549.44 for a total contract price of $486,927.14 with Hoffman Construction, Inc. and accept construction of Project No. CP0756 Lea Hill Pump Stations Decommissioning Phase 2.Background Summary:This project decommissioned the White Mountain Trai ls and Rainier Shadows sewer lift stations, and rep laced existing force main sewer lines with new gravity li nes. The new lines were connected to the new sewer pump station constructed by the Verdana development, loc ated within Kent's jurisdiction on Lea Hill. Phase 1 installed new gravity sewer lines in 124th Avenue SE and SE 304th Street. Phase 2 installed a gravity sewer line in 118th Avenue SE and connected the new lines to the new Verdana pump station and decommissioned the White Mountain Trails and Rainie r Shadows pump stations. The total phase 2 costs were $527,333. The total am ount budgeted for the project is $706,105, of which $390,000 is budgeted from bond proceeds, $16,800 is budgeted from the 432 Storm Repair and Replacement fund (to pay for emergency storm drain repair work completed dur ing the project construction), $79,700 is budgeted from the 431 Sewer Fund, and $219,605 is budgeted from the 4 31 Sewer Repair and Replacement Fund. A project contingency of $178,772 remains in the 431 Sewer Re pair and Replacement Fund. Reviewed by Council Committees:Public Works Councilmember:Wagner Staff:Sweeting Meeting Date:November 21, 2011 Item Number:CA.G AUBURN * MORE THAN YOU IMAGINED CA.G
Project No: CP0756 Project Title: Lea Hill Pump Stations Decommissioning Phase 2 Project Manager: Jacob Sweeting Project Initiation Initiation Date: 4/13/2007 (Phases 1 and 2) Permision to Advertise Advertisement Date: 5/24/2011 Contract Award Award Date: 6/20/2011 Change Order Approval Contract Final Acceptance Funding Prior Years (Actual)20112012 Future Years Total 431 Fund 2,40577,295 79,700 431 Fund Bond Proceeds 390,000 390,000 431 Fund Repair and Replacement 219,605 219,605 432 Fund Repair and Replacement 16,800 Total2,405703,70000689,305 ** Part of the Sanitary Sewer Facilities Improvement Program *** Part of the Sanitary Sewer Expansion Program Activity Prior Years (Actual)20112012 Future Years Total Design Engineering - City Costs2,40518,000 20,405 Construction Contract Bid 546,281 546,281 BUDGET STATUS SHEET Date: November 8, 2011 The "Future Years" column indicates the projected am ount to be requested in future budgets.Funds Budgeted (Funds Available)Estimated Cost (Funds Needed)Line Item Changes (59,353)(59,353)Construction Engineering - City Costs 20,000 20,000 Total 2,405524,92800527,333 Prior Years (Actual)20112012 Future Years Total *431 Funds Budgeted ( )(2,405)(686,900)00(689,305)431 Funds Needed 2,405508,12800510,533 *431 Fund Project Contingency ( )(178,772)(178,772)431 Funds Required Prior Years (Actual)20112012 Future Years Total *432 Funds Budgeted ( )0(16,800)00(16,800)432 Funds Needed 16,8000016,800 *432 Fund Project Contingency ( )00 432 Funds Required * ( # ) in the Budget Status Sections indicates Money the City has available.432 Storm Budget Status 431 Sewer Budget Status CA.G
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AGENDA BILL APPROVAL FORM Agenda Subject: Ordinance No. 6391 Date: November 15, 2011 Department: Public Works Attachments: Ordinance No. 6391 Chapter 13.41 Revisions Budget Impact: $0 Administrative Recommendation:Public Works Committee recommend that the City Coun cil introduce and adopt Ordinance No. 6391.Background Summary:Auburn City Code (ACC) 13.41 imposes a utility syst ems development charge (SDC) for the purpose of recovering a fair share of the costs of providing e xisting utility system infrastructure to serve new or redeveloped sites. The current SDC is calculated by the amount of new impervious surface constructed o n a site without consideration to the stormwater mana gement method used. The proposed revision to ACC 13.41 provides a reduction in the SDC if Low Impact Development (LID) techniques are used. The reduction is appropriate because the use of LID tec hniques more closely replicates predevelopment flow s, thereby reducing the hydraulic load on utility syst em infrastructure, system maintenance and capital improvement needs. Reviewed by Council Committees:Finance, Public Works Councilmember:Wagner Staff:Carlaw Meeting Date:November 21, 2011 Item Number:ORD.A AUBURN * MORE THAN YOU IMAGINED ORD.A
-------------------------------- Ordinance No. 6391 November 7, 2011 Page 1 of 7 ORDINANCE NO. 6 3 9 1 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF AUBURN, WASHINGTON, AMENDING CHAPTER 13.41 OF THE AUBURN CITY CODE RELATING TO UTILITY SYSTEMS DEVELOPMENT CHARGE WHEREAS, the City Council has determined that it is r easonable and in the public interest to enact and impose a utility system s development charge for the purpose of recovering a fair share of the costs of providing existing utility system infrastructure to serve new customers or revised uses o f existing customers, and WHEREAS, Low Impact Development storm water manageme nt and land development practices are designed to replicate the pre development hydrologic functions, and WHEREAS, replicating predevelopment flows reduces the hydraulic load on the existing storm utility system infrastructure there by reducing system maintenance and capital improvement needs, and WHEREAS, the City Council has determined that some system development charge credit be allowed for use of Low Im pact Development practices because they can reduce the impacts on City storm u tility infrastructure. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AU BURN, WASHINGTON, DO ORDAIN as follows: Section 1. Amendment to City Code. That Chapter 13.41 of the Auburn City Code be and the same hereby is amended t o read as follows: ORD.A
-------------------------------- Ordinance No. 6391 November 7, 2011 Page 2 of 7 Chapter 13.41 UTILITY SYSTEMS DEVELOPMENT CHARGE Sections: 13.41.010 Definitions. 13.41.020 Purpose. 13.41.030 Utility systems development charge imp osed – Rates – Review. 13.41.040 Collection. 13.41.050 Credits. 13.41.060 Segregation and use of revenues. 13.41.070 Appeals. 13.41.080 Scope. 13.41.010 Definitions. As used in this chapter, unless the context otherwi se requires: A. “Capacity facilities” includes but is not limit ed to: 1. Water system infrastructure including: water so urces, treatment facilities, interties, pump stations, pressure reducing stations, standby generators, reservoirs, distribution, and transmission mains and appurtenances needed for dis tribution, fire protection and pressure. 2. Sanitary sewer system infrastructure including: lift stations, standby generators, force mains, conveyance lines and appurtenances needed to collect and transport sewage for treatment and disposal or to eliminate a storm and sanitary sewer cross connection. 3. Storm drainage system infrastructure including: pump stations, standby generators, storage facilities, water quality facilities, strea m, creek or river improvements and conveyance lines needed to collect, transport and dispose of s torm drainage, eliminate storm and sanitary sewer cross connections, eliminate storm and surfac e water flooding and water quality problems, and treatment and disposal facilities. B. “Impervious surface,” for the purpose of calcul ating a system development charge and only as it pertains to this chapter, means a hard s urface area that prevents the entry of water into the soil mantle. Common impervious surfaces include , but are not limited to, roof tops, walkways, patios, concrete or asphalt paving. Open, uncovered , retention/detention facilities shall not be considered as impervious surfaces for the purpose o f SDC fee calculation. C. “Utility systems development charge” is a charg e imposed on new customers, or existing customers revising use of their property, in recogn ition of the previous investment of the city and its customers in the utility systems. (Ord. 6341 § 1, 2011; Ord. 6283 § 2, 2009; Ord. 5801 § 1, 2003; Ord. 4830 § 1, 1996; Ord. 4479 § 2, 1990; Ord . 3510 § 2, 1980.) D. “Parcel, non-single-family” means any parcel of developed land other than single-family or two-family (duplex) residential E. “Low impact development (LID)” means a storm wa ter management and land development strategy that emphasizes conservation a nd use of on-site natural features ORD.A
-------------------------------- Ordinance No. 6391 November 7, 2011 Page 3 of 7 integrated with engineered, small-scale hydrologic controls to more closely mimic predevelopment hydrologic functions. Common LID de signs include, but are not limited to, bioretention areas, vegetated rooftops, porous asph alt pavement and porous concrete as designed in accordance with the City of Auburn Surf ace Water Management Manual and 2005 Low Impact Technical Guidance Manual for Puget Soun d published by the Puget Sound Action Team or most recent update. 13.41.020 Purpose. The city council has determined that it is reasonab le and in the public interest to enact and impose a utility systems development charge for the purpose of recovering a fair share of the costs of providing existing utility system infrastr ucture to serve new customers or revised uses of existing customers. The intent is to reimburse the city’s utility for the cost of construction of available capacity sanitary sewer, water and storm drainage facilities from those properties, which as part of their development and use create direct or indirect needs for those facilities. The city council finds that the public would benefit from a logical long-range approach to the financing of necessary general facilities. Experience has demons trated that the lack of such provision casts an unfair and unexpected burden on taxpayers and re sidences in the form of utility rates, taxes, bond interest costs and assessments when core, gene ral or central facilities become inadequate, causing a crisis. Operating from crisis to crisis i s wasteful, unsafe and not an acceptable method of operating local government; and debt financing s hould be minimized wherever possible. (Ord. 6341 § 1, 2011; Ord. 5801 § 1, 2003; Ord. 4830 § 1, 1996; Ord. 4479 § 2, 1990; Ord. 3510 § 1, 1980.) 13.41.030 Utility systems development charge impose d – Rates – Review. A. A sanitary sewer and water utility systems deve lopment charge is imposed upon all lands inside the boundary of the city, and all land s outside the boundary of the city which utilize either sanitary sewer facilities or water facilitie s or both of the city, and a storm drainage utility systems development charge is imposed upon all land s in the city, except those lands exempted under this chapter, which fees and charges shall be as set forth on the city of Auburn fee schedule. B. The utility systems development charge as set f orth in the city fee schedule will be computed to consider the future and/or current valu e of the utility system’s fixed assets, excluding contributions by developers, and outstanding bonded indebtedness, and will also consider an appropriate service unit. C. The utility systems development charge imposed shall be reviewed annually by the city council and the charges may be revised to reflect c hanges in utility asset value, depreciation of the utility system fixed assets, bonded indebtednes s, and the number of ERU, RCE or ESU customers served. (Ord. 6341 § 1, 2011; Ord. 5819 § 4, 2004; Ord. 5801 § 1, 2003; Ord. 5709 ORD.A
-------------------------------- Ordinance No. 6391 November 7, 2011 Page 4 of 7 § 1, 2002; Ord. 5619 § 2, 2001; Ord. 5125 § 2, 1998 ; Ord. 4830 § 1, 1996; Ord. 4479 § 2, 1990; Ord. 3510 § 1, 1980.) 13.41.040 Collection. The water, sanitary sewer and storm drainage utilit ies systems development charges are immediately due and payable upon obtaining a permit for connection to the city utility. Systems development charges for parcels that will utilize i nfiltration for storm water disposal are immediately due and payable upon obtaining a buildi ng permit to develop the parcel. A. For residential development for new development , redevelopment or a change in use, during the effective period of April 4, 2011, throu gh April 4, 2013, and prior to issuance of a permit application, the applicant may elect to record a co venant against title to the property on forms prepared and provided by the city that requires paym ent of water, sanitary sewer and storm drainage development charges due and owing, less an y credits awarded, by providing for automatic payment through escrow of these developme nt charges due and owing to be paid no later than at time of closing of the sale of the un it or at final inspection or issuance of certificat e of occupancy or 18 months from the date of issuance of the original building permit, whichever comes first. Failure to pay shall result in the fol lowing: 1. If 30 days after the city has sent the responsi ble party written notification of its obligation to pay the charges established in this c hapter the full amount remains unpaid, the responsible party shall be subject to the enforceme nt provisions of ACC 1.25.030 and 1.25.065. Written notification shall be by regular and certif ied mail and to the most current available contact information on file with the city. For the purposes of applying ACC 1.25.030 and 1.25.065, the responsible party shall constitute a property owner , the property(ies) for which a permit(s) has been issued shall constitute the property(ies) on w hich the violation is occurring, and the impact fee amount remaining unpaid shall constitute a viol ation occurring on the permitted property(ies) under these sections. 2. Any unpaid charges adopted by this chapter that are outstanding 30 days from the date the charges are due shall constitute a lien ag ainst the property(ies) for which a permit(s) have been issued in the amount of the unpaid charge s. In addition to the actions authorized in subsection (A)(1) of this section, the city may rec ord a lien against the permitted property(ies) in the amount of the unpaid charges and may immediatel y suspend any permits previously issued for the lot or unit associated with the current dev elopment activity and shall limit the granting of any future permits for the lot or unit until such t ime that all outstanding water, sanitary sewer and storm drainage development charges are paid in full . 3. The appeals process authorized in ACC 13.41.070 shall not apply to determinations made pursuant to this section. B. For nonresidential development composed of new development, redevelopment or a change in use and inclusive of commercial office an d retail uses, light and heavy manufacturing uses, but excluding warehousing and distribution us es, and institutional development including ORD.A
-------------------------------- Ordinance No. 6391 November 7, 2011 Page 5 of 7 but not limited to public and private schools and c olleges and hospitals, during the effective period of April 4, 2011, through April 4, 2013, and prior to the issuance of any permit application and following the execution of a payment agreement on forms prepared and provided by the city, the applicant may elect to pay water, sanitary sewe r and storm drainage development charges due and owing, less any credits awarded, no later t han prior to issuance of certificate of occupancy or 18 months from the date of issuance of the original building permit, whichever comes first. Failure to pay shall result in the fol lowing: 1. If 30 days after the city has sent the respons ible party written notification of its obligation to pay the charges established in this c hapter the full amount remains unpaid, the responsible party shall be subject to the enforceme nt provisions of ACC 1.25.030 and 1.25.065. Written notification shall be by regular and certif ied mail and to the most current available contact information on file with the city. For the purposes of applying ACC 1.25.030 and 1.25.065, the responsible party shall constitute a property owner , the property(ies) for which a permit(s) has been issued shall constitute the property(ies) on w hich the violation is occurring, and the impact fee amount remaining unpaid shall constitute a viol ation occurring on the permitted property(ies) under these sections. 2. Any unpaid charges adopted by this chapter that are outstanding 30 days from the date the charges are due shall constitute a lien ag ainst the property(ies) for which a permit(s) have been issued in the amount of the unpaid charge s. In addition to the actions authorized in subsection (B)(1) of this section, the city may rec ord a lien against the permitted property(ies) in the amount of the unpaid charges and may immediatel y suspend any permits previously issued for the lot or unit associated with the current dev elopment activity and shall limit the granting of any future permits for the lot or unit until such t ime that all outstanding water, sanitary sewer and storm drainage development charges are paid in full . 3. The appeals process authorized in ACC 13.41.070 shall not apply to determinations made pursuant to this section. (Ord. 6341 § 1, 2011 ; Ord. 5801 § 1, 2003; Ord. 4830 § 1, 1996; Ord. 4479 § 2, 1990; Ord. 3610 § 2, 1981; Ord. 3510 § 4, 1980.) 13.41.050 Credits. All system development charge credits shall be docu mented in writing as negotiated between the land developer and the city engineer. A. If a developer provides a capacity facility tha t benefits other properties as identified within the appropriate utility comprehensive plan, a syste ms development charge credit may be granted under the provisions of this chapter.(Ord. 6341 § 1 , 2011; Ord. 5801 § 1, 2003; Ord. 4830 § 1, 1996; Ord. 4479 § 2, 1990; Ord. 3510 § 5, 1980.) B. If a developer of any non-single-family parcel development as defined in ACC 13.41.010D, provides Low Impact Development (LID) f acilities as defined in ACC 13.41.010E, to manage on-site storm water then a credit shall be granted of up to 70% of the total amount of the system development charge. The credit amount is eq ual to the ratio (expressed as a percentage) ORD.A
-------------------------------- Ordinance No. 6391 November 7, 2011 Page 6 of 7 of the total impervious surface area managed by LID to the total area of impervious surface of the development. 13.41.060 Segregation and use of revenues. All funds derived from the utility systems developm ent charge are to be segregated by appropriate approved accounting practices from all other funds of the city, and that portion of the utility systems development charge calculated and c ollected on account of a utility shall be used for no other purpose than replacement, major repair , installing, constructing, and extending capacity facilities of the utility. (Ord. 6341 § 1, 2011; Ord. 5801 § 1, 2003; Ord. 4830 § 1, 1996; Ord. 4479 § 2, 1990; Ord. 3510 § 6, 1980.) 13.41.070 Appeals . Appeals of the public works director’s determinatio ns made pursuant to this chapter shall be filed with the public works department and shall be heard by the city’s hearing examiner pursuant to Chapter 18.66 ACC. Determinations on appeals sha ll be based on whether the decision being appealed was consistent with applicable state law a nd city codes. The hearing examiner’s determination shall be final unless appealed to the superior court of the county in which the property subject to the utility system development charges is located within the city of Auburn, in accordance with the procedures in RCW 34.05.510 thr ough 34.05.598, and with the appeal being filed with the city clerk within 30 days after issu ance of the decision of the hearing examiner. (Ord. 6341 § 1, 2011; Ord. 6182 § 3, 2008; Ord. 5801 § 1, 2003; Ord. 4830 § 1, 1996; Ord. 4479 § 2, 1990; Ord. 3510 § 7, 1980.) 13.41.080 Scope. The utility systems development charge provided for in this chapter is separate from and in addition to any applicable tax, assessment charge, or other fee otherwise provided by law. (Ord. 6341 § 1, 2011; Ord. 5801 § 1, 2003; Ord. 4830 § 1, 1996; Ord. 4493 § 2, 1991; Ord. 3510 § 8, 1980.) Section 2. Implementation. The Mayor is hereby authorized to implement such administrative procedures as may be necessa ry to carry out the directions of this legislation. Section 3. Severability. The provisions of this ordinance are declared to be separate and severable. The invalidi ty of any clause, sentence, paragraph, subdivision, section or portion of this ordin ance, or the invalidity of the application thereof to any person or circumstance shall n ot affect the validity of ORD.A
-------------------------------- Ordinance No. 6391 November 7, 2011 Page 7 of 7 the remainder of this ordinance, or the validity of i ts application to other persons or circumstances. Section 4. Effective date. This Ordinance shall take effect and be in force five days from and after its passage, approval and publication as provided by law. INTRODUCED: __________________ PASSED: _______________________ APPROVED: ____________________ CITY OF AUBURN ______________________________ PETER B. LEWIS MAYOR ATTEST: _________________________ Danielle E. Daskam, City Clerk APPROVED AS TO FORM: _________________________ Daniel B. Heid, City Attorney Published: _________________ ORD.A
Chapter 13.41 UTILITY SYSTEMS DEVELOPMENT CHARGE Sections: 13.41.010 Definitions. 13.41.020 Purpose. 13.41.030 Utility systems development charge imposed – Rates – Review. 13.41.040 Collection. 13.41.050 Credits. 13.41.060 Segregation and use of revenues. 13.41.070 Appeals. 13.41.080 Scope. 13.41.010 Definitions. As use d in this chapter, unless the context otherwise requires: A. “Capacity facilit ies” includes but is not limited to: 1. Water system infrastructure including: water sources, treatment fac ilities, interties, pump stations, pressure reducing stations, standby generators, reservoirs, distribution, and transmission mains and appurtenances needed for distribution, fire protection and pressure. 2. Sanitary sewer system infrastructure in cluding: lift stations, standby generators, force mains, conveyance lines and appurtenances needed to collect an d transport sewage for treatment and disposal or to eliminate a storm and sanitary sewer cross connection. 3. Storm drainage system infrastructure incl uding: pump stations, standby generators, storage facilities, water qua lity facilities, stream, cree k or river improvements and conveyance lines needed to collect, transport and dispose of st orm drainage, eliminate storm and sanitary sewer cross connections, eliminate storm and surface water flooding and water quality problems, and treatment and disposal faci lities. B. “Impervious surface,” for the purpose of calc ulating a system development charge and only as it pertains to this chapter, means a hard surface area that prevents the entry of water into the soil mantle. Common impervious surfaces include, but are not limited to, roof tops, walkways, patios, concrete or asphalt paving. Open, uncovered, re tention/detention facilities shall not be considered as impervious surfaces for the purpose of SDC fee calculation. C. “Utility systems development charge” is a charge imposed on new customers, or existing customers revising use of their property, in recogni tion of the previous investment of the city and ORD.A
its customers in the utility systems. (Ord. 6341 § 1, 2011; Ord. 6283 § 2, 2009; Ord. 5801 § 1, 2003; Ord. 4830 § 1, 1996; Ord. 4479 § 2, 1990; Ord. 3510 § 2, 1980.) D. “Parcel, non-single-family” means any parcel of developed land other than single-family or two-family (duplex) residential E. “Low impact development (LID)” means a storm water management a nd land development strategy applied at the parcel and subdivisio n scale that emphasizes conservation and use of on-site natural features integrated with engineered, sm all-scale hydrologic controls to more closely mimic predevelopment hydrologic functions. Common LID designs i nclude , but are not limit to, bioretention areas, vegetated rooftops, porous asphalt pavement and porous concrete as designed in accordance with the City of Auburn Surface Water Management Manual and 2005 Low Impact Technical Guidance Manual for P uget Sound published by the Puget Sound Action Team or most recent update. 13.41.020 Purpose. The city co uncil has determined that it is reasonable and in the pub lic interest to enact and impose a utility systems development charge for the purpose of recove ring a fair share of the costs of providing existing utility system infrastructure to serve ne w customers or revised uses of existing customers. The intent is to reimburse the city’s utilit y for the cost of construction of available capacity sanitary sewer, water and stor m drainage facilities from those properties, which as part of their development and use create direct or indirect needs for those facilities. The city council finds that the public would benefit from a logical long-range approach to the financing of necessary general fa cilities. Experience has demonstrated that the lack of such provision casts an unfair and unexpected burden on taxpayers and resi dences in the form of utility rates, taxes, bond interest costs and assessments when core, general or central f acilities become inadequate, causing a crisis. Operating from crisis to cris is is wasteful, unsafe and not an acceptable method of operating local government; and debt financing should be minimized wherever possible. (Ord. 6341 § 1, 2011; Ord. 5801 § 1, 2003; Ord. 4830 § 1, 1996; Ord. 4479 § 2, 1990; Ord. 3510 § 1, 1980.) 13.41.030 Utility systems development charge imposed – Rates – Review. A. A sanitary sewer and water utility systems development charge is imposed upon all lands insid e the boundary of the city, and all lands outs ide the boundary of the city which utilize either sanitary sewer facilities or water facilities or bot h of the city, and a storm drainage utility systems development charge is imposed upon all lands in the city, except thos e lands exempted under this chapter, which fees and charges shall be as set forth o n the city of Auburn fee schedule. B. The utility systems development charge as set forth in the city fee schedule will be computed to consider the future and/or current value of the utility system’s fixed assets, excluding ORD.A
contributions by developers, and outstanding bonded indebt edness, and will also consider an appropriate service unit. C. The utility systems development charge imposed shall be revie wed annually by the city council and the charges may be revised to reflect changes in utility asset value, depreciation of the utility system fixed assets, bonded i ndebtedness, and the number of ERU, RCE or ESU customers served. (Ord. 6341 § 1, 2011; Ord. 5819 § 4, 2004; Ord. 5801 § 1, 2003; Ord. 5709 § 1, 2002; Ord. 5619 § 2, 2001; Ord. 5125 § 2, 1998; Ord. 4830 § 1, 1996; Ord. 4479 § 2, 1990; Ord. 3510 § 1, 1980.) 13.41.040 Collection. The wate r, sanitary sewer and storm drainag e utilities systems development charges are immediately due and payable upon obtaining a permit for connection to the city utility. Systems development charges for parcels that will utilize infiltration for storm water disposal are immediately due and payable upon obtaining a building p ermit to develop the parcel. A. For residential development for new development, redevelop ment or a change in use, during the effective period of April 4, 2011, through Apr il 4, 2013, and prior to issuance of a permit application, the applicant may elect to record a covenant a gainst title to the property on forms prepared and provided by the city that requires payment of wa ter, sanitary sewer and storm drainage development charges due and owing, less any credits awarded, by providing for automatic payment through escrow of thes e development charges due and owing to be paid no later than at time of closing of the sale of the unit o r at final inspection or issuance of certificate of occupancy or 18 months from the date of issuan ce of the original building permit, whichever comes first. Failure to pay shall result in the following : 1. If 30 days after the city has sent the responsi ble party written notification of its obligation to pay the charges established in this c hapter the full amount remains unpaid, the responsible party shall be subject to the enforcement provisions of ACC 1.25.030 and 1.25.065 . Written notification shall be by regular and certified mail and to the most current available contact information on file with the city. For t he purposes of applying ACC 1.25.030 and 1.25.065 , the responsible party shall constitute a property owner, the property(ies) for which a permit(s) has been is sued shall constitute the property(ies) on which the violation is occurring, and the impact fee amou nt remaining unpaid shall constitute a violation occurring on the perm itted property(ies) under these sections. 2. Any unpaid charges adopted by this chapter that are outstanding 30 days from the date the charges are due shall constitute a lien against the property(ies) for which a permit(s) have been issued in the amount of the unpaid char ges. In addition to the actions authorized in subsection (A)(1) of this section, t he city may record a lien against the permitted property(ies) in the amount of the unpaid charges and may immediately suspend any permits previously issued for the lot or unit as sociated with the current development activity ORD.A
and shall limit the granting of any future permits for the lot or unit until such time that all outstanding water, sanitary sewer and storm dr ainage development charges are paid in full. 3. The appeals process authorized in ACC 13.41.070 shall not apply to determinations made pursuant to this section. B. For nonresidential development composed of new development, redevelopment or a change in use and inclusive of commercial office and retail uses, ligh t and heavy manufacturing uses, but excluding warehousing and distribution uses, and institutional development including but not limited to public and private schools and colleges and hospitals, during the effective period of April 4, 2011, through April 4, 2013, and prior to the issua nce of any permit application and following the execution of a payment agreement on forms pre pared and provided by the city, the applicant may elect to pay water, sanitary se wer and storm drainage development charges due and owing, less any credits awarded, no later than prio r to issuance of certif icate of occupancy or 18 months from the date of issuance of the origi nal building permit, whichever comes first. Failure to pay shall result in the following: 1. If 30 days after the city has sent the respon sible party written notification of its obligation to pay the charges established in this c hapter the full amount remains unpaid, the responsible party shall be subject to the enforcement provisions of ACC 1.25.030 and 1.25.065 . Written notification shall be by regular and certified mail and to the most current available contact information on file with the city. For t he purposes of applying ACC 1.25.030 and 1.25.065 , the responsible party shall constitute a property owner, the property(ies) for which a permit(s) has been is sued shall constitute the property(ies) on which the violation is occurring, and the impact fee amou nt remaining unpaid shall constitute a violation occurring on the perm itted property(ies) under these sections. 2. Any unpaid charges adopted by this chapter that are outstanding 30 days from the date the charges are due shall constitute a lien against the property(ies) for which a permit(s) have been issued in the amount of the unpaid char ges. In addition to the actions authorized in subsection (B)(1) of this section, t he city may record a lien against the permitted property(ies) in the amount of the unpaid charges and may immediately suspend any permits previously issued for the lot or unit as sociated with the current development activity and shall limit the granting of any future permits for the lot or unit until such time that all outstanding water, sanitary sewer and storm dr ainage development charges are paid in full. 3. The appeals process authorized in ACC 13.41.070 shall not apply to determinations made pursuant to this section. (Ord. 6341 § 1, 2011; Ord. 58 01 § 1, 2003; Ord. 4830 § 1, 1996; Ord. 4479 § 2, 1990; Ord. 3610 § 2, 1981; Ord. 3510 § 4, 1980.) 13.41.050 Credits. ORD.A
All system development charge credits shall be do cumented in writing as negotiated between the land developer and the city engineer. A. If a developer provides a capacity facility that benefits other properties as identified within the appropriate utility comprehensive plan, a syst ems development charge credit may be granted under the provisions of this chapter ., and as negotiated between the land developer and the city engineer. Any systems development charge credi ts granted will be documented in writing. (Ord. 6341 § 1, 2011; Ord. 5801 § 1, 2003; Ord. 4830 § 1, 1996; Ord. 4479 § 2, 1990; Ord. 3510 § 5, 1980.) B. If a developer of A a ny non-single-family parcel development as defined in ACC 13.4 1.010D, which installs provides Low Impact Development (LID) facilitie s as defined in ACC 13.41.010E, to manage on-site storm water then shall be granted a credit shall be granted against the systems development charge of up to 70% of the total amount of the system development charge . The credit amount is equal to the ratio (expressed as percent) determined by the ratio of the total impervious surface area managed by LID divided by to the total area of impervious surface of the development . 13.41.060 Segregation and use of revenues. All funds derived from the utility systems development charge are to be segregated by appropriate approved accounting practices from all other funds of the city, and that portion of the utility systems development char ge calculated and collected on account of a utility shall be used for no other purpose than replacement, major r epair, installing, constructing, and extending capacity facilities of the utility. (Ord. 6341 § 1, 2011; Ord. 5801 § 1, 2 003; Ord. 4830 § 1, 1996; Ord. 4479 § 2, 1990; Ord. 3510 § 6, 1980.) 13.41.070 Appeals. Appeal s of the public works director’s determinatio ns made pursuant to this chapter shall be filed with the public works department and shall be heard by the city’s hearing examiner pursuant to Chapter 18.66 ACC. Determinations on appeals shall be based on whether the decision being appealed was consistent with applicable state la w and city codes. The hearing examiner’s determination shall be final unless appealed to the superior court of the county in which the property subject to the utility system development ch arges is located within the city of Auburn, in accordance with the procedures in RCW 34.05.510 through 34.05.598, and with the appeal being filed with the city clerk within 30 days after issuance of the decis ion of the hearing examiner. (Ord. 6341 § 1, 2011; Ord. 6182 § 3, 2008; Ord. 5801 § 1, 2003; Ord. 4830 § 1, 1996; Ord. 4479 § 2, 1990; Ord. 3510 § 7, 1980.) 13.41.080 Scope. ORD.A
The utility systems development charge provided fo r in this chapter is separate from and in addition to any applicable tax, assessment charge, or other fee otherwise provided by law. (Ord. 6341 § 1, 2011; Ord. 5801 § 1, 2003; Ord. 4830 § 1, 1996; Ord. 4493 § 2, 1991; Ord. 3510 § 8, 1980.) ORD.A
AGENDA BILL APPROVAL FORM Agenda Subject: 2011 Comprehensive Plan Amendments Date: November 15, 2011 Department: Planning and Development Attachments: Memorandum Summary Matrix Budget Impact: $0 Administrative Recommendation:Discussion only.Background Summary:See memorandum attached. Reviewed by Council Committees:Planning And Community Development Other: Planning Commission Councilmember:Wagner Staff:Dixon Meeting Date:November 21, 2011 Item Number:DI.A AUBURN * MORE THAN YOU IMAGINED DI.A
Page 1 of 4 Memorandum To: Councilmember Rich Wagner, Chair, Public Works Comm ittee Councilmember Bill Peloza, Vice- Chair, Public Work s Committee Councilmember Virginia Haugen, Member, Public Work s Committee From: Jeff Dixon, Principal Planner Planning and Development Department Date: November 14, 2011 Re: 2011 Annual Comprehensive Plan Amendments & Planning Commission Recommendations Planning Commission Actions The Planning Commission held a public hearing on th e first group of comprehensive plan amendments on October 18, 2011. Amendments consist of those proposed to the Comprehensive Plan Map (CPM) and those affecting pl an Policies and Text (P/T) as follows: Case Number CPA11-0003: City of Auburn 2011 Comprehensive Plan City-Initia ted Map and Policy/Text Amendments MAP AMENDMENTS CPM #1 Map Amendment to Map 14.1, Change the Comprehensive Plan Designation for property containing city storm pond and compensatory flood s torage facility from Light Industrial to Public / Quasi - Public designation. CPM #2 Map Amendment to Natural Gas (petroleum) Pipelines, Map 6.2, Update references and information shown on this map. POLICY/TEXT AMENDMENTS P/T #1 Incorporate Auburn School District No. 408 Capital Facilities Plan 2011- 2017 P/T #2 Incorporate Dieringer School District Capital Facil ities Plan 2012-2017 P/T#3 Incorporate Federal Way Public Schools 2012 Capital Facilities Plan P/T #4 DI.A
Page 2 of 4 Incorporate Kent School District 2011/2012 – 2016/2 017 Capital Facilities Plan P/T #5 Incorporate City of Auburn Capital Facilities Plan 2012-2017 P/T #6 Comprehensive Transportation Plan - Chapter 3, Non-Motorized, add narrative of Bicycle Task Force in Section 3.2 - Bicycle Travel, Add Tab le 3-2 - Priority Bicycle Facilities Inventory, Add Figure 3-5, Bicycle Corridors and Co nnectors & Chapter 5, Non-Motorized, add 11 new policies to Section 5.3 Non-Motorized Sy stem. P/T #7 Comprehensive Drainage Plan (CDP) - Revise Plan Pro ject Number 13 (A&B), Flooding of 30th Street NE. - Executive Summary, Table ES-2; Chapter 6, Capital Improvements,; Chapter 7 Implementation Plan, & Implementation Pl an Timeline; Chapter 8, Financial Plan P/T #8 Update the previous conditionally-approved Northeas t Auburn/Robertson Properties Special Area Plan (Ordinance No. 6183) – Referenced within Chapter 14, Comprehensive Plan Map P/T #9 Revise for target population numbers & census data - Chapter 3, Land Use; Chapter 8, Economic Development, & Chapter 14, Comprehensive P lan Map P/T #9 Add new section on Climate change and greenhouse ga s emissions - Chapter 9, Environment, Objective 18.6 - Energy Efficiency, P/T #9 Recognize Economic Development Strategy Areas - Cha pter 3, Land Use, Chapter 8, Economic Development, pages, Chapter 14, Comprehens ive Plan Map P/T #9 Comprehensive Plan Appendix B, Reports and Studies, Incorporate the following documents: Downtown Urban Core Task Force Draft Fin al Report & Bicycle Task Force End Report P/T #9 In Policy LU-15 change the reference to "street lig hts" in the description of road improvements within the Residential Conservancy zon ing district to recognize that it is only required at intersections. Chapter 3, Land Use, Go al 7 - Residential Development, P/T #9 Clarify the term: "market factor" as used in this B uildable Lands Section Chapter 3, Land Use, Buildable Lands - Land Supply and Development Capacity P/T #9 Add policy statement to recognize support for and t ransition to alternatively powered vehicles Chapter 9, Environment, Objective 18.6, En ergy Efficiency. P/T #10 Revise discussion and/or policies to emphasize manu facturing land uses in industrial zones Chapter 3, Land Use; Chapter 8, Economic Deve lopment; Chapter 14, Comprehensive Plan Map. The Planning Commission held a public hearing on th e second group of comprehensive plan amendments on November 9, 2011 which consisted of t he following items: DI.A
Page 3 of 4 Case Number CPA11-0001: Private proposed Comprehens ive Plan Amendments by Terrace View Properties, LLC. CPM #3 Map amendment to Map No 14.1 to change the subject property’s land use designation from Light Commercial to Heavy Commercial for two p arcels located at 5680 A Street SE. Parcels Case Number CPA11-0002, Private proposed Comprehens ive Plan Amendments by Segale Properties, LLC. CPM #4 Map Amendment to Special Plan Areas, Map 14.1 and 1 4.2, for the addition of seven parcels to the Stuck River Road Special Plan Area t hat are owned by the property owner of other parcels within Stuck River Road Special Pl an Area and are adjacent to the current boundaries. P/T #11 Policy/Text revision to description and purpose of the Stuck River Road and Mount Rainer Vista Special Plan Areas, Chapter 14, Land Use Map Summary of Planning Commission Recommendations Attached to this memo is an updated summary table o utlining the 2011 Comprehensive Plan Amendments (Map and Policy/Text Amendments), staff’s recommendation, and the Planning Commission’s recommendation for each amendment. Background Materials Also included is the 2011 Comprehensive Plan Amendm ents’ working binder. The binder is organized by: • Staff Reports; • Environmental Review; • General Information and Correspondence (includes c omment letters from public); • Comprehensive Plan Map Amendments; and • Comprehensive Plan Policy/Text Amendments. In the front of the binder you will find an index t o the contents of the binder along with the schedule showing the remaining meeting dates leadin g to a City Council decision. Discussion Staff introduced and initially discussed the propos ed amendments at the June 27, 2011 PCDC meeting. At the November 21, 2011 Public Works Com mittee meeting, staff will review and discuss the proposed annual Comprehensive Plan amen dments and Planning Commission recommendations. DI.A
Page 4 of 4 If you have any questions on the 2011 Comprehensive Plan Amendments please contact me by email at jdixon@auburnwa.gov or at 253-804-5033. DI.A
Year 2011 Annual Comprehensive Plan Amendment Summa ry (CPM = Comprehensive Plan Map Amendment; P/T = Polic y/Text Amendment) Created: October 20, 2011 Revised November 7, 2011 Page 1 of 4 CPM # Title Description Staff Recommendation Planning Commission Recommendation PCDC Recommendation City Council Action Notes CPM # 1 Map No. 14.1 Comprehensive Plan Comprehensive Plan Map 14.1, change from Light Industrial to Public / Quasi -Public designation th e area containing city-owned stormwater and compensatory flood storage ponds constructed as mitigation for the City’s S 277th ST roadway Improvement project. Approval Approval There was no public comment at the PC hearing. Planning Commission voted unanimously to recommend approval. CPM #2 Natural Gas Pipelines, Map No. 6.2 Natural Gas Pipelines, Map 6.2 Update references and information shown on this map Approval Approval There was no public comment at the PC hearing. Planning Commission voted unanimously to recommend approval. CPM #3 Map No. 14.1, Comprehensive Plan Change mapped designation of two parcels on the east side of A ST SE from Light Commercial to Heavy Commercial Approval Approval Reccommended additional study of A St SE in the future Applicant seeks ability for greater range and var iety of uses for future development and marketability. At 11-9-11 hearing, Planning Commission inquired ab out future development plans; the applicant previously indicat ed there were none. At 11-9-11 hearing, Planning Commission recommended that A ST SE between Lakeland Hills Boulevard and Lake Tapps Parkway SE be studied in the future for possible future land u se designation changes. CPM # 4 Map No. 14.1, Comprehensive Plan & Map No 14.2 Special Plan Areas Enlarge the special plan areas to include 7 additional parcels under same ownership. (Add 8 parcels with modification) (See also related Policy/Text Amendment P/T #11) Approval with modification to include an additional parcel No. 3221059031, owned by Lisa Atkins, co-applicant. The Applicant concurs. Approval Applicant seeks to encompass property ho ldings within the special plan area designation. At the 11-9-11 hearing, Planning Commission recomme nded amending to include additional parcel (see staff re commendation). P/T # Title Description Staff Recommendation Planning Commission Recommendation PCDC Recommendation City Council Action Notes P/T #1 Auburn School District Capital Facilities Plan (2011 – 2017) Incorporate Auburn School District Capital Faciliti es Plan 2011 through 2017, adopted May 9, 2011 into the City of Auburn Comprehensive Plan. Approval Approval The Auburn School District repr esentative indicated he could not attend the planning commission public hearing due t o a conflict. There was no public comment at the PC hearing. The Planning Commission voted unanimously to recommend approval. DI.A
Created: October 20, 2011 Revised November 7, 2011 Revised November 14, 2011 Page 2 of 4 P/T # Title Description Staff Recommendation Planning Commission Recommendation PCDC Recommendation City Council Action Notes P/T #2 Dieringer School District Capital Facilities Plan (2012 – 2017) Incorporate the Dieringer School District Capital Facilities Plan 2012-2017 adopted July 25, 2011 as part of the Auburn Comprehensive Plan. Approval Approval There was no public comment at the PC hearing. Planning Commission voted unanimously to recommend approval. P/T #3 Federal Way Capital Facilities Plan (2012) Incorporate Federal Way School District Capital Facilities Plan 2012 adopted June 14, 2011 by the Federal Way School Board into the City Comprehensive Plan. Approval Approval Sally McLean of the Federal Way School District testified in support of adoption at the 10-18-11 Planning Commission hea ring. Planning Commission voted unanimously to recommend approval. P/T #4 Kent School District Capital Facilities Plan (2011/2012 – 2016/2017) Incorporate Kent School District Capital Facilities Plan 2011-2012 to 2016-2017 adopted June 22, 2011 into the City of Auburn Comprehensive Plan. Approval Approval There was no public comment at the PC hearing. Planning Commission voted unanimously to recommend approval. P/T #5 City of Auburn’s 6-year Capital Facilities Plan 2012-2017 Incorporate the City of Auburn’s 6-year Capital Facilities Plan 2012-2017, into the City’s Comprehensive Plan. Approval Approval There was no public comment at the PC hearing. Planning Commission voted unanimously to recommend approval. P/T #6 Incorporate the work of the Bicycle Task Force Revise the separate Comprehensive Transportation Plan to incorporate the work of the Bicycle Task Force Approval Approval Some PC members expressed conce rn about multiple parallel bike routes, use of sharrows and bike boxes and the need for public education. Bicycle Task Force Chair, Terry Davis t estified in support the Comprehensive plan Amendment. Planning Commission voted 4 to 2 to recommend approval. P/T #7 Revise Plan Project Number 13 (A&B), Flooding of 30th Street NE. Comprehensive Drainage Plan Revise the separate document: Comprehensive Drainage Plan (CDP) to Revise Plan Project Number 13 (A&B), Flooding of 30th Street NE. Approval Approval The 2009 Comprehensive Drainage Plan recognized that additional modeling of the Project Number 13 (A&B), flooding o f 30th Street NE needed to be conducted to determine the appropri ate method of addressing flooding problems within this drainag e basin. The City has completed the modeling and has proposed to revise the following portions of the plan to include the resul ts and recommendation of this modeling effort. There was no public comment at the PC hearing. Pla nning Commission voted unanimously to recommend approval. DI.A
Created: October 20, 2011 Revised November 7, 2011 Revised November 14, 2011 Page 3 of 4 P/T # Title Description Staff Recommendation Planning Commission Recommendation PCDC Recommendation City Council Action Notes P/T #8 Update the Northeast Auburn/Robertso n Properties Special Area Plan Update the previous conditionally-approved Northeast Auburn/Robertson Properties Special Area Plan (Approved by City Council Ordinance No. 6183) – Referenced within Chapter 14, Comprehensive Plan Map Approval Approval The plan is being revised for t he following reasons: • acquisition and development of an additional 11 ac res by RPG subsequent to the original EIS; • RPG’s determination to conduct phased project deve lopment in two phases that could be developed independently or jointly; and, • Changes in intersection signalization • Changes in city regulations and development standa rds • Changes in surrounding development. There was no public comment at the PC hearing. Pla nning Commission voted unanimously to recommend approval. P/T # 9, Item A Revise for target population numbers & census data Revise for target population numbers & census data - Chapter 3, Land Use; Chapter 4, Housing and Chapter 8, Economic Development Approval Approval There was no public comment at the PC hearing. Planning Commission voted unanimously to recommend approval. P/T #9, Item B Add section on Climate change and greenhouse gas emissions Add new section on Climate change and greenhouse gas emissions - Chapter 9, Environment, Objective 18.6 - Energy Efficiency Approval Approval In 2010, the City completed an inventory of both municipal and community greenhouse gas emissions using a 2008 bas e year. The inventory, entitled “Greenhouse Gas Inventory f or the City of Auburn, Washington”, included base year estimates o f greenhouse gas emissions and emissions forecasts for years 201 5 and 2020. There was no public comment at the PC hearing. Pla nning Commission voted unanimously to recommend approval. P/T #9, Item C Recognize Economic Development Strategy Areas Recognize Economic Development Strategy Areas - Chapter 3, Land Use, Chapter 8, Economic Development, pages, Chapter 14, Comprehensive Plan Map Approval Approval There was no public comment at the PC hearing. Planning Commission voted unanimously to recommend approval. All items in P/T #9 were addressed in the same motion. P/T #9, Item D Incorporate documents into Comprehensive Plan Appendix B, Reports and Studies Comprehensive Plan Appendix B, Reports and Studies, Incorporate the following documents: Downtown Urban Core Task Force Draft Final Report & Bicycle Task Force End Report. Approval Approval There was no public comment at the PC hearing. Planning Commission voted unanimously to recommend approval. All items in P/T #9 were addressed in the same motion. P/T/ #9, Item E Reference to "street lights" in the Residential Conservancy zoning district, In Policy LU-15 change the reference to "street lights" in the description of road improvements within the Residential Conservancy zoning district, Chapter 3, Land Use, Goal 7 - Residential Development Approval Approval There was no public comment at the PC hearing. Planning Commission voted unanimously to recommend approval. All items in P/T #9 were addressed in the same motion. DI.A
Created: October 20, 2011 Revised November 7, 2011 Revised November 14, 2011 Page 4 of 4 P/T # Title Description Staff Recommendation Planning Commission Recommendation PCDC Recommendation City Council Action Notes P/T #9. Item F Clarify term: "market factor" as used in this Buildable Lands Section, Clarify the term: "market factor" as used in this Buildable Lands Section, Chapter 3, Land Use, Buildable Lands - Land Supply and Development Capacity Approval Approval There was no public comment at the PC hearing. Planning Commission voted unanimously to recommend approval. All items in P/T #9 were addressed in the same motion. P/T #9. Item G Add recognition of alternatively powered vehicles Add policy statement to recognize support for and transition to alternatively powered vehicles Chapte r 9, Environment, Objective 18.6, Energy Efficiency. Approval Approval There was no public comment at the PC hearing. Planning Commission voted unanimously to recommend approval. All items in P/T #9 were addressed in the same motion. P/T #10 Emphasize manufacturing land uses in industrial zones Revise discussion and policies to emphasize manufacturing land uses in industrial zones Chapter 3, Land Use; Chapter 8, Economic Development; Chapter 14, Comprehensive Plan Map Approval Approval There was no public comment at the PC hearing. Planning Commission voted unanimously to recommend approval. P/T #11 Amend White River Road and Mount Rainer Vista Special Plan Areas Amend White River Road and Mount Rainer Vista Special Plan Areas, Chapter 14, Comprehensive Plan Map for future plan preparation (See also related Map Amendment CPM #4) Approval Approval PC recommended amending the description and purpose of the Stuck River and Mount Rainier Vista Special Plan areas, Chapter 14, “Land Use Map”, to include study of industrial uses. Revision to the description and purpose of the St uck River and Mount Rainier Vista Special Plan areas in Chapter 1 4, Land Use Map. At 11-9-11 hearing, Planning Commission recommended amending the description and purpose of the Stuck R iver and Mount Rainier Vista Special Plan areas, Chapter 14, “Land Use Map”, as found on page 14-21 to include study the p otential of industrial uses among the other uses of the site in the future. “The land uses for the Stuck River Road Special Planning Area will be determined through the subare a planning process and the City Council’s adoption of the subarea plan. Potential land uses applied through the subarea planning process could include single-famil y residential, multi-family residential, commercial, institutional, industrial and recreational.” DI.A
AGENDA BILL APPROVAL FORM Agenda Subject: Resolution No. 4765 Date: November 15, 2011 Department: Planning and Development Attachments: Resolution No. 4765 Exhibit "1" MOA Exhibit "2" Option to Purchase Budget Impact: $0 Administrative Recommendation:For discussion only.Background Summary:The Planning and Community Development Committee at its regular October 24 2011 meeting recommended approval of Resolution No. 4765 to the full City Council. Subsequent to this meeting, staf f has worked with Ceradimm, LLC on certain modificati ons to the language of the Option Agreement in response to Committee questions and concerns at the October 24th meeting. Specifically, a new Section to the Option Agreement has been added entitled Sec tion 3 - Right of First Refusal. This Section is intended to provide a vehicle for the City and Cera dimm to quickly respond to any and all bona fide of fers from parties other than Ceradimm to purchase City o wned properties affected by the Option Agreement. At the Planning and Community Development Committee 's regular November 14, 2011 meeting, the Committee recommended approval of the modified Reso lution No. 4765 with a Committee recommended amendment to the Option Agreement. The Committee re commended amendment struck the references in the new Section 3 pertaining to the survival of the right of first refusal one year beyond the expirat ion of the Option Agreement. Staff has noted the Committee 's recommended amendment by striking out the affected language in Section 3. The Auburn City Council previously entered into a M aster Development Agreement with Alpert International LLLP for development of properties be longing to the City and assistance in development proposals for other neighboring properties in the d owntown area. This initial Master Development Agreement expired and the City entered into a subse quent refined Master Development Agreement with Alpert International LLLP on December 20, 2010 foll owing the Council's passage of Resolution No. 4663. Subsequent to the passage of Resolution No. 4663, A lpert International, LLLP and City staff have joint ly identified the need to clarify roles and responsibi lities currently assigned to Alpert International, LLLP in the Master Development Agreement to reduce uncertai nty in working relationships, set reasonable expectations in the delivery of services, increase the understanding of neighboring property owners andassist in the marketing of City owned properties . To address these needs, Alpert International, LLL P AUBURN * MORE THAN YOU IMAGINED DI.B
and City staff have identified a more appropriate a greement instrument would be a Memorandum of Agreement and associated Option to Purchase Real Pr operty. Reviewed by Council Committees:Finance, Planning And Community Development Other: Legal, Human Resources Councilmember:Wagner Staff:Snyder Meeting Date:November 21, 2011 Item Number:DI.B AUBURN * MORE THAN YOU IMAGINED DI.B
- - - - - - - - - - - - Resolution No. 4765 October 20, 2011 Page 1 R ESOLUTION NO. 4 7 6 5 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AUBURN WASHINGTON AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE A MEMORANDUM OF AGREEMENTS WITH CERADIMM, LLC REPLACING AND SUPERSEDING THE MASTER DEVELOPMENT AGREEMENT WITH ALPERT INTERNATIONAL, LLLP PREVIOUSLY APPROVED BY PASSAGE OF RESOLUTION NO. 4663 WHEREAS, the City Council of the City of Auburn, Wa shington, previously entered into a Master Development Agreement with Alp ert International LLLP for development of properties belonging to the City and assistance in development proposals for other neighboring properties in the dow ntown area; and, WHEREAS, that initial Master Development Agreement e xpired and the City entered into a subsequent refined Master Development Agreement with Alpert International LLLP following the Council’s passage of Resolution No. 4663; and, WHEREAS, subsequent to the passage of Resolution No. 4 663, Alpert International, LLLP and the City have jointly ident ified the need to clarify roles and responsibilities currently assigned to Alpert Internatio nal, LLLP in the Master Development Agreement to reduce uncertainty in workin g relationships, set reasonable expectations in the delivery of services, increase the und erstanding of neighboring property owners and assist in the marketing of City owne d properties; and, WHEREAS, the Auburn City Council believes that the ne eds expressed above can be best addressed through the replacement and supersed ing of Resolution No. 4663 with a Memorandum of Agreement and associated Opt ion to Purchase Real Property; and, WHEREAS, Alpert International LLLP has recently combin ed its operations with Ceradimm, LLC of which Spencer Alpert is a member and would remain the primary individual involved in working with the City of Aubu rn; NOW THEREFORE, IN LIGHT OF THE ABOVE FINDINGS, THE CITY COUNCIL OF THE CITY OF AUBURN, WASHINGTON, HEREBY R ESOLVES as follows: Section 1. That the Mayor of the City of Auburn and the A uburn City Clerk are hereby authorized to execute a Memorandum of Agreeme nt and Option to Purchase Real Property with Ceradimm, LLC, which Agreement an d Option shall be in substantial DI.B
- - - - - - - - - - - - Resolution No. 4765 October 20, 2011 Page 2 conformity with the Agreement attached hereto as Exhib it “1” and the Option attached hereto as Exhibit “2”, both of which are incorporated herein by reference. Section 2. That this Resolution and the agreements attached sh all replace and supersede the Master Development Agreement betwee n the City of Auburn and Alpert International, LLLP, and any other Agreement s authorized by Resolution No. 4663 passed by the Auburn City Council on December 20, 2010, and/or any other related agreements between the same parties prior th ereto. Section 3. That the Mayor is hereby authorized to implemen t such administrative procedures as may be necessary to carry out the directives of this legislation. Section 4. That this Resolution shall take effect and be in f ull force upon passage and signatures hereon. Dated and Signed this ______day of_____________________, 2011. CITY OF AUBURN ___________________________ PETER B. LEWIS, MAYOR ATTEST: __________________________ Danielle E. Daskam, City Clerk APPROVED AS TO FORM: __________________________ Daniel B. Heid, City Attorney DI.B
EXHIBIT “1” _________________, 2011 MEMORANDUM OF AGREEMENT Emma L. Alpert, Manager CERADIMM, LLC 701 Fifth Avenue, Suite 7100 Seattle, WA 98104 RE: City of Auburn Downtown Property Development Dear Ceradimm, LLC: This letter constitutes the Memorandum of Agr eement (MOA) between the parties, replacing and superseding the Master Development Agreement ente red into by and between the City of Auburn and Alpert International, dated Decem ber 20, 2010, and any other Agreements prior thereto. In addition to and contemporaneous with this M OA, the parties have entered into an Option Agreement whereby you have options to purchase certain parc els of real property of the City of Auburn. Your agreement to enter into this Agreement serves as the co nsideration for the Option Agreement. You agree to do the following: a. Market properties within Aubur n Junction to prospective devel opers, tenants or third party interests. b. Assist the City in the devel opment of marketing information and products for Auburn Junction. c. Work with the City and its listing agent in the direct marketing efforts of City properties. d. Assist the City in strategizing and planni ng for Auburn Junction. e. Assist the City in its coordina tion with private property owners in Auburn Junction and private property owners adjacent to Auburn Junction. f. Provide the City as requested or needed wi th updates to the Auburn Junction Conceptual Development Plan. g. Assist City staff as requested in presentations or communicat ions to City Council or its committees. h. Meet with City staff as requested to coordinate and strategize on marketing and development for Auburn Junction. DI.B
If you choose not to exercise th e Option Agreement – and the options to purchase the various parcels described therein – this MOA cont emplates that you would work with real estate professionals and developers to facilitate the development of the City owned parcels, and your compensation for those services would be from the real es tate professionals and developers who develop or sell to developers City owned parcels. You agree that the City is not obligated under this Agreement to compensate you for any work you perform under this Agreement except for any transacti on with Williams & Dame Development or its affiliate, in which event Cera dimm, LLC will be compensated for such work by either Williams & Dame or the City on terms simila r to those approved by the City for real estate professionals, as referenced above. Additionally, if requested by the Ci ty, you shall assist and advise the City with the planning and potential third party funding for a cultural arts center or other public facility (collectively, the “Public Facility”) to be potentially de veloped independently, in conjuncti on with the development of City property or properties, or elsewher e in downtown Auburn. Should such P ublic Facility be so planned by December 31, 2013, and if such Public Facility is fully funded and developed by the City, you shall be entitled to a fee equal to 1.5% of the total capital costs of such Public Facility project. Please acknowledge your agreement to the above Memorandum of Agreement by signing this letter below and returning a copy to me. Thank you very much. Sincerely CITY OF AUBURN ___________________________________ Peter B. Lewis, Mayor Attest: ___________________________________ Danielle Daskam, City Clerk Approved as to Form: ___________________________________ Daniel B. Heid, City Attorney CERADIMM, LLC By ________________________________ Emma L. Alpert, Manager Date: ______________________________ DI.B
- Page 1 - Exhibit “2” After Recording, Return to: Auburn City Clerk 25 West Main Street Auburn, WA 98001 OPTION TO PURCHASE REAL PROPERTY THIS OPTION AGREEMENT (“Agreement”) is made and entered into this ____ day of _______________, 20___, by and between the CITY OF AUBURN, a Washington municipal corporation (hereinafter “GRANTOR”) and Ceradimm, LLC, 701 Fifth Avenue, Suite 7100, Seattle, WA 98104, a Washington limited liab ility company (hereinafter “GRANTEE”). FOR GOOD AND VALUABLE CONSIDERATI ON, THE SUFFICIENCY OF WHICH IS HEREBY ACKNOWLEDGED, THE PARTIES AGREE as follows: 1. OPTION TO PURCHASE. The GRANTEE sha ll have the right to purchase the City Owned Parcels identified as Lots 1, 2, 3, 5, 6, 7, 9, 10, 11, 12, 13 and 14, in Exhibit ”A” & “B” (“City Ownership legal descriptions and ma p”), for the purchase price, lease arrangements or other alternative financial arrangements as determined below or enter into such other agreements for the purchase, lease, alternativ e financial arrangements and/or development of said City Owned Parcels as shall be negotiated fro m time to time by the Parties. The term of this Option Agreement shall be for a period of time ending on December 31, 2013, which right may be assigned by the GRANTEE to one or more as signees acceptable to the GRANTOR. For the purposes hereof, the Mayor of the City of A uburn shall be authoriz ed to approve such assignment(s) subject to approval by the Auburn City Council. It is provided, however, that as an alternative to the purchase of City Owned Parcels, the parties may negotiate and execute agreements for long-term leases of said City Owned Parcels. 2. PURCHASE PRICE OF CITY PARCELS. During the term of this Op tion Agreement, the GRANTEE shall have the right to purchase the City Owned Parcels, collectively or individually, for the purchase price determin ed through the process de scribed below. The purchase price for the City Owned Parcels, al ong with any City right-of-way that may be vacated, and rights pertaining to any City Own ed Parcels ultimately included in their development, shall be equitably negotiated in g ood faith by the parties during the term of this Option Agreement or any extension hereof, reflec tive of factors pertinent to their reasonable valuation as determined as of th e date of the execution of this Agreement, and based on the value DI.B
- Page 2 - of the land only, as the Parties agree that any buildings or improvements that may exist on the property are not of value to the intended development. The Parties further agree that if they are not able to successfully negotiate an agreed purchase price within sixty (60) calendar days from the date the GRANTEE exercises an option to purchase for any parcel(s) cove red by this Option, in order to en sure a fair purchase price for the City Owned Parcels and any other City-own ed property rights asso ciated therewith, the GRANTOR may engage an independent MAI appr aiser to determine the value of the City Owned Parcels, which valuation shall be the purchase price, except as set forth below. GRANTOR will provide the MAI appraisal to GRANT EE within thirty (30) calendar days of the end of the 60-day negotiation period. If the va luation of the GRANTOR’s MAI appraiser is not acceptable to the GRANTEE, the GRANTEE may e ngage an independent MAI appraiser to determine the valuation, and must provide it to GR ANTOR within thir ty (30) days of the receipt of GRANTOR’s appraisal. If the GRANTEE’s MAI appraiser determ ines a value that is within ten percent (10%) of th e GRANTOR’s MAI appraiser’s value, the lower valuation shall be used as the purchase price for the City Owned Parcel s. If the difference in valuation exceeds ten percent (10%), the GRANTOR’s MAI appraise r and the GRANTEE’s MAI appraiser shall within thirty (30) calendar days of the determin ation that the valuation exceeds ten percent (10%) select a third MAI appraiser and the three appraisers shall determine the valuation within sixty (60) calendar days, and that valu ation shall be the purchase price for the City Owned Parcels. Each party shall be responsible for the costs of its appraiser, and the tw o parties shall share, equally, in the costs of the third appraiser. Alternatively, if the parties agree to pursue l ong-term leases of said City Owned Parcels, including agreement on the length and terms of the leases, as an alternative to and instead of the purchase/sale of the parcels, if the parties cannot agree on the amount of lease payments, the parties shall employ a similar strategy for dete rmining valuation/payment amounts of the leases similar to the strategy described above. Any other arrangements co ntemplated by this Agreement shall be by mutual cons ent of the Parties. Any such purchase or lease of a Lot on whic h a building or structure is located shall include the following requirements: First, that all buildings or structures thereon shall be demolished/removed within ninety (90) days foll owing the purchase or l ease and the issuance of all permit(s) for site development or building constructi on, Provided that if no permit(s) for site development or building constructi on has/have been issued, then th e all buildings or structures thereon shall be demolished/removed within ei ghteen (18) months following the purchase or lease. The GRANTEE shall be responsible for their demolition/removal; Second, that the purchase and sale (or lease) ag reement shall contain terms a nd conditions requiring GRANTEE or its successor in interest to submit a complete application for development of the propert y within twelve months of the closing date, which development shall provide that vertical construction shall begin no later than twenty-four (24) months after the date the application is deemed complete If the buildings or structures thereon are not demolished/removed within the time-frame described above, or if either an application is not submitted within twelve months of the closing DI.B
- Page 3 - date, or vertical construction has not begun within twenty-four (24) months of the date the application is deemed complete, the sale/purchas e or lease of said parcel(s) shall be voided, rescinded, and nullified, and its title and/or possession shall automatically revert to the GRANTOR. Any purchase price paid to the GRANTOR shall be returned to the GRANTEE; however, GRANTEE shall not be entitled to a ny additional payments from the GRANTOR, including but not limited to interest or development costs, and the property For the purposes hereof, includ ing the Developer’s Rights/Opti ons to Purchase or Lease, as described herein below, “City Owned Parcels” shall also include par cels located within the four-block area bounded by Main Street to the North, A Street SW to the West, 2nd Street SW/SE to the South and A Street SE to the East, that are subsequently purchased by the GRANTOR during the term of this Agreement or any extension(s) thereof, and may include other “Outparcels” located within the area depict ed in Exhibit “B” (“ Downtown Redevelopment Area”) that are subsequently purchased by the GR ANTOR during the term of this Agreement or any extension(s) thereof, provided that “City Own ed Parcels” shall not include parcels that may be purchased by the GRANTOR within the identified target areas where the parcels are expressly purchased for municipal purposes. 3. RIGHT OF FIRST REFUSAL. In addition to the terms above, the parties further agree that if the GRANTOR receives an acceptable, bona fide offer to purchase any of the City Owned Parcels described herein during the term of this Agreement or within one year following the termination of this Agreement , the GRANTEE shall have a right of first refusal to purchase said City-owned parcel(s). In the event th e GRANTOR desires to se ll the Property to the OFFERER of such bona fide o ffer to purchase, then the GR ANTOR shall so notify GRANTEE in writing, specifying the proposed property address and/or description, the sale price and all other material terms and conditions of the proposed sale, together with a copy of the bona fide offer to purchase. In the event GRANTEE elects to exercise su ch right of first refusal and purchase said parcel(s), GRANTEE shall notify the GRANTOR of such intenti on, and shall memorialize the same in agreement documents executed and delive red to the GRANTOR within thirty (30) days of GRANTOR’s notice to GRANTEE of the bona fi de offer to purchase, and GRANTOR shall then sell said parcel(s) to GRANTEE on the terms of such bona fide offer to purchase. If such bona fide offer to purchase includes non-monetary terms or conditions that cannot reasonably be satisfied by GRANTEE (such as the provision of exchange pr operty or other non-monetary consideration), GRANTEE may provide cash cons ideration in lieu of such non-monetary conditions. In the event GRANTEE does not exercise such ri ght of first refusal within the thirty (30) day time period specified above, then the GRANTOR shall be free to sell the parcel(s) in strict accordance with the terms of the bona fide offer to purchase (without amendment thereto) to the buyer stated therein. If GRANTO R does not conclude such sale, then GRANTEE’s right of first refusal shall apply to all future bona fi de offers to purchase such parcel(s). DI.B
- Page 4 - It is provided, however, that the GRANTEE’s right of first refusal shall not survive beyond one year following the end of the term of this Option Agreement. IN WITNESS WHEREOF, the pa rties have caused this Agreement to be executed by their authorized representatives on the date first above written. CERADIMM, LLC By ________________________________ Emma L. Alpert, Manager GRANTOR OF AUBURN ___________________________________ Peter B. Lewis, Mayor Attest: ___________________________________ Danielle Daskam, City Clerk Approved as to Form: ___________________________________ Daniel B. Heid, City Attorney DI.B
- Page 5 - STATE OF WASHINGTON ) ) s s COUNTY OF KING ) On this day of , 20___, before me, the undersigned, a Notary Public in and for the State of Washington, duly commissioned and sworn, personally appeared Peter B. Lewis and Danielle Daskam, to me known as the Mayor and City Clerk, for the City of Auburn , the municipal corporation who executed the within and foregoing instrument, and acknowledged the said instrument to be the free and voluntary act and de ed of said municipal corporation, for the uses and purposes therein mentioned, and on oa th stated that they are authori zed to execute said instrument on behalf of said municipal corporation. GIVEN under my hand and official seal this day of , 20 . _______________________________________ N A M E _______________________________________ NOTARY PUBLIC in and for the State of Washington, residing at ___________________ My Commission Expires: __________________ STATE OF WASHINGTON ) ) ss. COUNTY OF KING ) ON THIS ______ day of ________________, 20____, before me, personally appeared ___________________ and ___________________, to me known to be the _______________ and ____________________ for Ceradimm, LLC, the compan y on whose behalf he/she/they executed the within and foregoing instrument, and acknowledged the said instrument to be the free and voluntary act and deed of said company, for the uses and purposes therein mentioned, and on oath stated that he/she/they is/are authorized to execute said instrument on behalf of said company. GIVEN under my hand and official seal this ______ day of ________________, 20____. _______________________________________ N A M E ______________________________________ NOTARY PUBLIC in and for the State of Washington, residing at ___________________ My Commission Expires: __________________ DI.B
- Page 6 - EXHIBIT “A” Lot # 1 – 7815700240 Lots 3 and 4, Block 5, Town of Slaughter, ac cording to the plat thereof recorded in Volume 2 of Plats, page 56, in King C ounty, Washington, subject to: Covenants, Conditions, Restrictions and Easements contai ned in the Lot Line Adjustment recorded January 17, 2006, under Recording Numb er 20060117002764; Agreement and the Terms and Conditions thereof regarding the Common Wall recorded October 1, 1947, under Recording Number 3729624, record s of King County Washington. [12 1 st Street SW, Auburn, WA 98002] Lot # 2 – 7815700225 Lots 1 and 2, Block 5, Town of Slaughter, ac cording to the plat thereof recorded in Volume 2 of Plats, page 56, in King County, Washington; together wi th that portion of the vacated alley adjacent thereto as pe r City of Auburn Ordinance Number 5842, recorded under King C ounty Recording Number 20040708002028. Subject to: The Easement and the Terms and Conditions therei n reserved by the City of Auburn affecting a portion of said premises within the vacated alley for utilities, recorded July 8, 2004, under Recording Number 20040708002028; the Agreement and the Terms and Conditions therein regarding the right to er ect pilasters, recorded October 1, 1947, under Recording Number 3729624. [101 S. Division Street, Auburn, WA 98002] Lot # 3 – 7815700250 That portion of the Northeast quarter of th e Southeast quarter of Section 13, Township 21 North, Range 4 East, WM, in King County Washington, being more particularly described as follows: Lots 5, 6 and the North half of Lots 7 and 8, Block 5, Town of Slaughter, according to the plat thereof record ed in. Volume 2 of Plats, page 56, records of King County, Washington, Except that portion of said Lot 5 conveye d to the City of Auburn under Recording Number 20010508002955, [That portion of Lot 5, Black 5, Town of Slaughter, according to the plat thereof recorde d in Volume 2 of Plats, page 56, records of King County, Washington, described as fo llows: Beginning at the southwest corner of said Lot 5, Thence north along the West margin of said.Lot.5, a distance of 10 feet, Thence southeasterly to the south margin of said Lot 5, The nce west along the south margin of said Lot 5, a distance of 10 feet to the point of beginning and containin g 50 square feet] Together with the South half of the vacated alley way abutting Lots 5, 6, 7 and 8, of said Block 5, as vacated under Or dinance No 5842 and record ed under Recording Number 20040708002028; And Together With the North Half of the vacated alley way abutting Lots 3 and 4, of said Block 5, as vacated under Ordinance Number 5842 and recorded under Recording Number 20040708002028, All Situat e in the County of King, State of Washington. DI.B
- Page 7 - Lot # 5 – 7815700295 Lot 4, Block 6, Town of Slaughter, recorded in Volume 2 of Plats, Page 56, records of King County, Washington. [2 1 st Street SE, Auburn, WA 98002] Lot # 6 – 7815700290 Lot 3, Block 6, Town of Slaughter, recorded in Volume 2 of Plats, Page 56, records of King County, Washington. Lot # 7 – 7815700285 Those Portions of Lots 1 and 2, Block 6, Town of Slaughter, according to the plat thereof recorded in Volume 2 of Plats, page 56, in King County, Washington, lying Westerly of a line described as follows: Beginning at a po int on the North line of said Lot 1 lying 62.5 feet Easterly of the Northwest Corner of said Lot 2; Thence South 00 ż 00’22” West 29.5 feet; Thence South 89 ż 56’53” West 19 feet; Thence South 00 ż 00’22” West 75.69 feet; Thence South 89 ż 56’19” West 43.52 feet to the West line of said Lot 2; Thence Southerly along said West line 15 feet to the Southwest corner of said Lot 2, being the terminus of said line, also known as Lot A of City of Auburn Lot Line Adjustment No 0003-95, recorded under King County Recording No 9502160960. Lot # 9 – 7815700300 Lot 5, Block 6, Town of Slaughter, recorded in Volume 2 of Plats, Page 56, records of King County, Washington. [122 S. Division Street] Lot # 10 – 7815700305 Lot 6, Block 6, Town of Slaughter, recorded in Volume 2 of Plats, Page 56, records of King County, Washington. Lot # 11 – 7815700310 Lot 7, Block 6, Town of Slaughter, recorded in Volume 2 of Plats, Page 56, records of King County, Washington. Lot # 12 – 7815700325 The North 29.80 feet of Lot 8 North 60 Feet of Lot 8, Block 6, Town of Slaughter, recorded in Volume 2 of Plats, Page 56, records of King County, Washington. [115 “A” Street SE, Auburn, WA 98001] Lot # 13 – 7815700326 The South 30.2 feet of the North 60 feet of Lot 8, Block 6, Town of Slaughter, recorded in Volume 2 of Plats, Page 56, records of King County, Washington. [117 “A” Street SE, Auburn, WA 98001] DI.B
- Page 8 - Lot # 14 – 7815700327 Lot 8, Block 6, Town of Slaughter, recorded in Volume 2 of Plats, Page 56, records of King County, Washington, Except the North 60 feet thereof. DI.B
E M A I N S T A U B U R N A V E N E C S T S W E S T S W W M A I N S T 1ST ST NE 1 S T S T S W A S T S W D S T N E A S T N W B S T S E A U B U R N W A Y N N D I V I S I O N S T 3 R D S T S E A P L S E A S T S E S D I V I S I O N S T B S T N W 2 N D S T N E 1 S T S T N W 2 N D S T S W 2 N D S T N W 2 N D S T S E B S T N E 1 S T S T S E C R O S S S T S E A U B U R N W A Y S D S T S E 3 R D S T S W D S T S W D S T N W C S T N W A S T N E T R A N S I T R D S W B S T S W Downtown Redevelopment Area Parcels Printed On: 11/15/11 Map ID: 3849 Information shown is for general reference purposes only and does not necessarily represent exact geographic or cartographic data as mapped. The City of Auburn makes no warranty as to its accuracy .Downtown Redevelopment Area Wells Fargo Block Buildings Parcels Wells Fargo Block Auburn Regional Medical Center City Hall Auburn Professional Plaza Transit Center Safeway West Auburn High School 1 2 3 5 6 7 9 10 11 12 13 14 080160240320 FEET 9:10:11:12:13:14:7:6:5:3:2:1:7815700240 7815700225 7815700250 7815700295 7815700290 7815700285 7815700300 7815700305 7815700310 7815700325 7815700326 7815700327 City Owned Properties Exhibit "B"DI.B
AGENDA BILL APPROVAL FORM Agenda Subject: Capital Project Status Report Date: November 16, 2011 Department: Public Works Attachments: Capital Project Status Report Budget Impact: $0 Administrative Recommendation:Background Summary:See attached report. Reviewed by Council Committees:Public Works Councilmember:Wagner Staff:Gaub Meeting Date:November 21, 2011 Item Number:DI.E AUBURN * MORE THAN YOU IMAGINED DI.E
Date: November 15, 2011 Pr iority Total Group Art. St.Water Sewer Storm Other Total Estimated Design Adv.Const.Finish Project No.Proj. No.Location/Description (1-3)(102/105)(430)(431)(432)Funds Budget Cost %Date %Date Manager Status 1 CP1010 2010 Storm Drainage Repair/ Replacement:This project will remove sediment from Airport Ponds F and G, the ponds and Bioswale on Riverwalk Drive, and repair a damaged culvert crossing at SE 312th St. and 125th Ave SE.412,000 412,000 222,500 100%Aug-10100%Oct-11Lee Final Payment is in process.2 CP1117 2011 Arterial and Collector Crackseal Project:This project will complete cracksealing on collector and arterial roadways throughout the City.140,000 140,000 140,000 100%Aug-11100%Nov-11Wickstrom Fianl payment is in process.3 CP0756 Lea Hill Pump Sta. Decommissioning Phase 2:Phase 2 includes the decommissioning of 2 pump stations that will no longer be required due to the installation of a new pump station in the Verdana development, as well as finishing the work from Phase 1.689,305 16,800 706,105 527,333 100%May-11100%Dec-11Sweeting Final Payment is in process.4 CP1004 South Auburn ITS Expansion Project:This project will provide new ITS infrastructure to connect 15th St. SW, C St. SW, A St. SE, 6th St. SE, and 41st St. SE adding approximately 14 signals to the existing system and cameras for three heavily congested corridors.110,000 $693,401 (Federal)$31,800 (IS) 835,201 835,201 100%Feb-1199%Nov-11Sweeting Work is nearly complete, troubleshooting the wireless connection on A Street SE between 17th and 6th Streets.5 CP1102 2011 Arterial Preservation Project:This project will perform pavement patching on 6 miles of arterial/collector street including the following:West Valley highway - 37th NW to S 287th Terrace Dr. NW - 56th Ave S to R St NW 4th St NE - AWN to K St NE E Main St - AWN to M St NE Lea Hill Road - 8th St NE to 124th Ave SE SE 304th /104th Ave SE - Lea Hill Road to 120th Ave SE 1,300,000 1,300,000 1,300,000 100%Jul-1197%Nov-11Wickstrom Work is underway. Lea hill Road patching remaining along with cracksealing in various locations and striping.6 CP0817 2009 Sewer & Storm Pump Station Replacement - Phase B, Ellingson:This project will replace the Ellingson sewer pump station.3,332,410 3,332,410 2,745,437 100%Oct-1085%Feb-12SweetingWork is underway.7 CP0817 2009 Sewer & Storm Pump Station Replacement - Phase C, White River:This project will complete maintenance and repairs at the White River storm pump station.2,801,200 2,801,200 2,375,100 100%Nov-1084%Dec-11Sweeting Work is in suspension due to material delivery.8 CP1006 Lakeland Hills Reservoir 6:This project will complete the construction of a new reservoir serving the Lakeland Hills Service Area on Francis Ct. SE 3,030,000 3,030,000 2,600,000 100%Mar-1182%Jan-12DunsdonCoating work is underway.9 CP0803 37th St SE / R St SE Ped. Connector:Project consists of constructing a walking path/trail along 37th St SE alignment from Olympic St SE to R St SE.92,419 124,300 (State Grant) 216,719 197,708 100%Jul-1180%Dec-11Dunsdon Work is nearly complete and waiting on lighting materials.10 C410A S. 277th Wetland Mitigation Monitoring:This project is an annual project to complete the requirement monitoring and maintenance of the wetland mitigation sites for the S. 277th Grade Separation Project. Sites are located on the North geodecke property and at the corner of 44th St NW and Frontage Road. Permits require the City to monitor the sites for 10 years.102,400 102,400 116,400 100%Apr-1170%Nov-11DunsdonWork is underway.CAPITAL PROJECT STATUS REPORT Project Budget ($)Design Construction Page 1 of 6 DI.E
Date: November 15, 2011 Pr iority Total Group Art. St.Water Sewer Storm Other Total Estimated Design Adv.Const.Finish Project No.Proj. No.Location/Description (1-3)(102/105)(430)(431)(432)Funds Budget Cost %Date %Date Manager Status CAPITAL PROJECT STATUS REPORT Project Budget ($)Design Construction 11 CP1005 South Division St. Promenade Project:The project includes the development of a comprehensive promenade on Division St. from Main St to 3rd St SE/SW. Improvements include upgrades to all utilities and new roadway corridor treatments. 3,000,000 (EDA)4,300,879 (LRF Bonds) 7,300,879 6,389,752 100%Mar-1167%Feb-12Vondrak Work is underway. 1st St. intersection is open. 2nd St. intersection to remain closed to late November, weather dependant. 12 CP0916 West Valley Highway - SR18 to W. Main:This project will reconstruct WVH between SR18 and W. Main, including signal improvements at W. Main.705,000 800,000 2,256,885 (TIB Grant)83,710 (124 Fund) 3,845,595 3,845,595 100%Jul-1166%Feb-12Sweeting Road Opened 10/19. Work is in suspension due to material procurement for the signal. It is anticipated that work will resume Jan. 2012.13 CP0909 Lakeland Hills Booster Pump Station:This project will update/replace the existing pump station in the Lakeland Hills water service area in order to meet fire flow demands.2,980,000 2,980,000 2,980,000 100%Oct-1065%Mar-12VondrakWork is underway.14 C207A 'A' Street NW Corridor - Phase 1:This project will complete the design and permitting efforts associated with the arterial street corridor ‘A’ Street NW from 14th Street NW south to 3rd Street NW. 1,202,545 (102 and TIF) 406,000 6,580,709 (Fed Grants)1,285,170 (Developer In-Kind)430,855 (Developer) 9,905,279 9,732,186 100%May-1136%Dec-12Gaub Pre-load is complete. Roadway connection from 3rd to 5th to be completed in 2011, weather permitting. Roadway connection from the existing roadway to 14th St NW and along 10th Street NW will be completed in 2012 due to pre-load requirements.15 C524A SCADA System Improvement:This project will upgrade the City's SCADA system to meet Public Works goals.2,666,200 1,994,500 1,014,000 5,674,700 4,998,512 100%Nov-0920%Dec-12Lee Implementation Contract executed. Preliminary Design Complete. Final design is underway and is approximately 60% complete.16 CP1109 2011 Storm Pipeline Repair and Replacement, Phase 1:This project will construct storm drainage repairs and improvements on academy drive Se, 37th Street NW, and 36th Street NE 232,400 232,400 219,090 100%Sep-1115%Nov-11LeeWork is undeway.17 CP1116 Downtown Pedestrian Lighting Replacement:This project will replace the existing teal lights that have reached the end of their service life with lights meeting the current downtown standards 485,000 (LRF Bond) 485,000 485,000 100%Sep-111%Feb-12Vondrak Material procurement in process. Work anticipated to begin Jan. 2012.18 C201A M Street Underpass (Grade Separation):The purpose of this project is to grade separate ‘M’ Street SE from the Burlington Northern Santa Fe Stampede Pass Rail line in Phase 1 and completion of the Auburn Black Diamond Road Bypass connection is a future phase.15,166,560 150,000 872,372 (Fed Grant)6,000,000 (FMSIB)1,534,479 (King Cty)1,542,800 (Ports)478,000 (BNSF)1,140,000 (REET2)6,226,963 (PWTF) 23,111,174 23,111,174 100%Dec-11Jul-13Sweeting Design, NEPA Approval, ROW Acquisition and Relocation are all complete. Bid Documents finalized and Construction anticipated to begin Feb. 2012. The Bypass Road has been separated from the Grade Separation as a 2nd Phase. TIB Grant application submitted 8/30/11. 19 CP0909 Academy Booster Pump Station:This project will update/replace the existing pump station in the Academy water service area in order to meet fire flow demands.13,041,031 3,041,031 3,022,500 97%Dec-11Dec-12Vondrak Bid Documents are being finalized.Page 2 of 6 DI.E
Date: November 15, 2011 Pr iority Total Group Art. St.Water Sewer Storm Other Total Estimated Design Adv.Const.Finish Project No.Proj. No.Location/Description (1-3)(102/105)(430)(431)(432)Funds Budget Cost %Date %Date Manager Status CAPITAL PROJECT STATUS REPORT Project Budget ($)Design Construction 20 CP1103 132nd Ave SE Tacoma Pipeline 5 Intertie: This project includes design and construction of infrastructure on 132nd Ave SE and the Tacoma Pipeline 5 for the purchase of water from adjacent purveyors.1993,000 993,000 967,500 75%Feb-12Dec-12DunsdonDesign work underway.21 CP0915 Well 1 Improvements:This project will rehabilitate or replace Well 1 so that it can function at full capacity.12,908,944 250,000 3,158,944 3,158,994 50%Jan-12Dec-12Lee Preliminary analysis report complete. Design work underway.22 CP1109 2011 Storm Pipeline Repair and Replacement, Phase 2:This project will construct storm drainage improvements on Hi-Crest Drive NW 1 165,000 165,000 178,310 30%Mar-12Aug-12LeeDesign work underway.23 CP1112 2011 Sidewalk Improvement Project:This project will complete repairs and replacement of existing sidewalks at various locations within the City.1180,000 180,000 180,000 5%Dec-11Mar-12WickstromDesign work underway.24 CP1120 Lea Hill Safe Routes to Schools Improvements:This project will complete improvements for safe walking routes to Hazelwood Elem., Lea Hill elem., and Rainer Middle School along 116th Ave. SE and SE 312 St., 1 398,500 (Federal)21,597 (ASD) 420,097 420,097 0%Apr-12Aug-12Dunsdon Grant Obligation is in process.25 CP1118 Auburn Way South Pedestrian Improvements - Dogwood to Fir Street:This project will construct a new street lighting system, landscaped median island, a designated mid-0block crosswalk, relocation of existing utility poles, and modifications to the existing signal at Dogwood St. This project also includes a public education element for pedestrian safety.1100,000 740,830 (State)100,000 (Federal) 940,860 940,860 0%Apr-13Oct-13Dunsdon Grant Obligation is in process.26 CP1119 Auburn Way South Corridor Improvements - Fir St. SE to Hemlock St. SE:This project will widen AWS between Fir and Hemlock Streets from 3 lanes to 5 lanes and includes new sidewalks, street lighting, transit improvements and install a new signal at Hemlock St.1 2,426,400 (TIB)606,600 (MIT) 3,033,000 3,033,000 0%Apr-13Oct-13Dunsdon Consultant Selection process underway.27 CP1108 2011/12 Citywide Storm Pond Cleaning:This project will complete the removal of sediment from 8 storm drainage ponds located throughout the City.2 417,600 417,600 417,600 90%Mar-12Sep-12Lee Contract documents are being finalized.28 CP0765 Lakeland Hills Reservoir Improvement:This project will provide various improvements at the reservoir, including painting, seismic upgrades, and facility modifications.2400,000 400,000 400,000 75%Apr-12Oct-12Vondrak Bid documents complete. Project is dependent upon completion of Reservoir 6 improvement.Page 3 of 6 DI.E
Date: November 15, 2011 Pr iority Total Group Art. St.Water Sewer Storm Other Total Estimated Design Adv.Const.Finish Project No.Proj. No.Location/Description (1-3)(102/105)(430)(431)(432)Funds Budget Cost %Date %Date Manager Status CAPITAL PROJECT STATUS REPORT Project Budget ($)Design Construction 29 CP1024 AWS and M Street SE Intersection Improvements:This project will construct improvements at the intersection to address capacity and safety concerns.275,000 75,000 975,000 10%Jun-12Jun-13Lee AWS/M St. SE - Installed protected left turn for east/west bound traffic on AWS turning onto M St. SE (Completed)17th/M St. SE - restrict left turn movements from 17th to M. (Completed)AWS/M St. SE Pre-Design - determine the ultimate configuration and footprint of the intersection, including addressing the westbound AWS to northbound M St. SE turning movement, access control, and bike accommodations for crossing AWS. Costs being developed based on PWC preferred options.30 CP0906 2009 Gateway Project:This project will construct a new gateway sign at East Valley Highway and Lake Tapps Parkway.3 100,000 (Gen Fund) 100,000 100,000 30%HoldHoldLee Easement acquisition completed. Project on hold.31 CP0624 Well 5 Upgrade:This project will construct a new well facility including emergency generator and disinfection capability.3 751,900 751,900 751,900 0%Jan-11Dec-11Lee Consultant scoping in process.32 C512A Well 4 Improvements:This project will construct a new building to house a standby generator, disinfection equipment, and restroom facilities for staff.3630,000 630,000 630,000 0%Mar-12Dec-12Dunsdon Consultant scoping in process. Work being coordinated w/ Facilities Generator Project.33 C229A BNSF/EVH Pedestrian Undercrossing:This project will construct a pedestrian undercrossing of both East Valley Highway (A St SE) and the BNSF rail tracks just north of the White River.3 385,000 (State) 385,000 9,000,000 60%HoldHoldDunsdon Final design on hold pending BNSF issues. Additional funds will be required to complete design, environmental permitting, and construction. TOTAL9,1 73,924 17,957,075 6,016,215 6,109,000 41,846,280 81,102,494 86,996,749 Page 4 of 6 DI.E
Date: November 15, 2011 Total SOS Water Sewer Storm Other Total Estimated Design Adv.Const.Finish Project No.Proj. No.Location/Description (103)(430)(431)(432)Funds Budget Cost %Date %Date Manager Status Wickstrom 2011 Program approved by Council Committee.34 CP1101 2011 Local Street Pavement Preservation - Phase 1:This project will rehabilitate and rebuild deficient pavement on local streets in and around the City's downtown area. This Phase 1 project includes the patching and overlay of concrete and asphalt streets.1,800,000 - - - - 1,800,000 1,783 ,603 100%Jun-11100%Nov-11WickstromFinal payment in process 35 CP1121 2011 Local Street Pavement Preservation - Phase 2:This project will rehabilitate and rebuild deficient pavement on local streets in and around the City's downtown area. This Phase 2 project includes the reconstruction of 6th Pl NE off of 6th St, 2nd St. NE between R St and O St, H St SE between 2nd St. and 4th St., and G/3rd St SW between Main and E St, including utility improvements within these streets.1,018,150 249,163 115,000 425,000 - 1,807,313 1,723,900 95%Nov-11Aug-12WickstromDesign work is underway.2,818,150 249,163 115,000 425,000 - 3,607,313 3,507,503 TOTAL SOS PROGRAM 2011 & 20122,818,150 249,163 115,000 425,000 - 3,607,313 3,507,503 2011 SOS Program: This project will complete pavement preservation of local streets through a combination of contracts.2011 SOS Program Subtotals SOS PROGRAM STATUS REPORT Project Budget ($)Design Construction Page 5 of 6 DI.E
Date: November 15, 2011 Total Total Design Adv.Const.Finish Staff Action No.Proj.#Location/Description Budget Estimated Cost %Date %Date Manager Committee Status A CP0922 City Hall Plaza Improvements:The project includes the renovation of the City Hall Plaza a rea, including landscaping, water features, and various surface treatments. Thi s includes the expanded Plaza on the Marvel site.2,352,648 $ 2,321,627 $ 100%Aug-10100%Jun-11ChamberlainDRC Final Pay is in process. Funding is approximately 1.66M in LRF Bonding and 0.69M in 328 funding.B MS1110 Jacobsen Tree Farm and Fields Residential Buildings Demolition:This project will demolish the existing buildings located on the Jacobsen Tree Farm and on the Fields properties.142,000 $ 113,267 $ 100%Oct-110%Jan-12DunsdonMSC Pre-construction meeting scheduled for 11/22.C MS1115 Cemetery Re-Roof (Emergency Work)This project will complete the re-roofing of the Cemetery administration building.42,500 $ 42,500 $ N/AN/A0%Dec-11MooreMSCContract work underway.D CP1115 City Hall NW Plaza Improvements:This project will renovate the NW entrance to City Hall simil ar to the recent improvements on the south side of City Hall. Work w ill include new pavement, updated lighting, ADA Ramp upgrades and new City Hall signage.475,977 $ 458,570 $ 40%Dec-11May-12ChamberlainDRCConsultant work is u nderway E CP1016 Fenster Levee Project:This project will complete new levee improvements on the Fenste r Levee along the Green River.539,100 $ 539,100 $ 60%N/ADec-12AndersenPCDC Work will be completed by King County. Funding is from a Grant and matching storm funds.F MS1003 Airport Storm Water Inventory/Survey:This is a survey to complete a composite drawing and as-built information related to the Airport's storm drainage system.148,235 $ 148,235 $ N/AN/AApr-11GarciaMSC Report is completed and PWC briefed 4/18/11. A subsequent technical memorandum, Storm Drainage System Problems and Solutions, is currently being finalized. It is anticipated that this report will be presented to the Airport Advisory Committee at their December meeting.G MS0802 Airport Re-Roof:This project will complete roof improvement to the Airport build ings as needed.200,000 $ TBDTBDTBDBurkeMSC Bids Rejected because they were 50% over the City's estimate. Airport Board considering alternative coating product instead of roof replacement.OTHER PROJECTS - ACTION BY OTHER COMMITTEES Page 6 of 6 DI.E