HomeMy WebLinkAbout12-05-2011 Finance Agenda Packet Finance Committee December 5, 2011 - 6:00 PM Annex Conference Room 1 AGENDA I.CALL TO ORDER A.Roll Call B.Announcements C.Agenda Modifications II.CONSENT AGENDA A. Claims Vouchers* (Coleman) Claims check numbers 407350 through 407720 in the a mount of $5,911,428.33 and dated December 5, 2011. B. Payroll Vouchers (Coleman) Payroll check numbers 532405 to 532492 in the amoun t of $339,053.36 and electronic deposit transmissions in the amount of $1,267,875.46 for a grand total of $1,606,928.82 for the pay period covering November 17, 2011 to November 30, 2011. C. November 21, 2011 Minutes* III.ORDINANCES A. Ordinance No. 6378* (Coleman) An Ordinance of the City Council of the City of Aub urn, Washington, amending Ordinance No. 6339, the 2011-2012 Biennial Budget O rdinance as amended by Ordinance No. 6351, Ordinance No. 6352, Ordinance N o. 6362 and Ordinance No. 6370 authorizing amendment to the City of Auburn 20 11-2012 Budget as set forth in Schedule "A" B. Ordinance No. 6379* (Coleman) An Ordinance of the City Council of the City of Aub urn, Washington, amending Ordinance No. 6339, the 2011-2012 Biennial Budget O rdinance as amended by Ordinance No. 6351, Ordinance No. 6352, Ordinance N o. 6362, Ordinance No. 6370 and Ordinance No. 6378 authorizing amendment t o the City of Auburn 2011-2012 Budget as set forth in Schedule "A" IV.RESOLUTIONS A. Resolution No. 4771* (Coleman) A Resolution of the City Council of the City of Aub urn, Washington, authorizing the Mayor and City Clerk to execute a contract with Was hington2 Advocates, LLC, for consulting services B. Resolution No. 4777* (Dowdy)
A Resolution of the City Council of the City of Aub urn, Washington, declaring certain items of property as surplus and authorizin g their disposal V.DISCUSSION ITEMS A. Ordinance No. 6395* (Coleman) An Ordinance of the City Council of the City of Aub urn, Washington, correcting language in Ordinance No. 6367, amending Section 8.08.180A of the Auburn City code relating to residential garbage and recycling service charges B. Resolution No. 4780* (Coleman) A Resolution of the City Council of the City of Aub urn, Washington, authorizing the Mayor to execute a Services Contract with the Seatt le-King County Department of Public Health for reimbursement of funds related to 2012 Local Hazardous Waste Management Program activities C. Resolution No. 4781* (Coleman) A Resolution of the City Council of the City of Aub urn, Washington, authorizing the acceptance and appropriation of grant funds in the amount of One Hundred Twelve Thousand Seven Hundred Seventy Two Dollars ($112,77 2.00), and authorizing the Mayor and City Clerk to execute an Interlocal Agree ment between King County and the City of Auburn to accept said funds for imp lementation of the 2012-2013 Waste Reduction and Recycling Grant Program D. VADIS Service Agreement AG -S -053* (Coleman) VI.ADJOURNMENT Agendas and minutes are available to the public at the City Clerk's Office, on the City website (http://www.auburnwa.gov ), and via e-mail. Complete agenda packets are avai lable for review at the City Clerk's Office. *Denotes attachments included in the agenda packet.
AGENDA BILL APPROVAL FORM Agenda Subject: Claims Vouchers Date: December 1, 2011 Department: Finance Attachments: Claims Vouchers Budget Impact: $0 Administrative Recommendation:City Council approve the Claims Vouchers.Background Summary:Reviewed by Council Committees:Finance Councilmember:Backus Staff:Coleman Meeting Date:December 5, 2011 Item Number:CA.A AUBURN * MORE THAN YOU IMAGINED CA.A
vchlist 11/30/2011 4:21:46PM Voucher List City of Auburn Page: 1 Bank code : 000 Voucher Date Vendor Invoice Description /Account Amount 409290 11/18/2011 132550 CHEVRON USA INC. 32067810 MOTORCYCLE GAS (32067810) - 10/6 - 11/6/11 001.21.521.200.31 707.01 Total : 707.01 409291 11/30/2011 370370 U S POSTMASTER REPLENISH POSTAGE Replenish bulk mail account permit no. 518.00.518.780.42 57000.00 Total : 51000.00 409292 11/30/2011 020404 WARNER BROS DISTRIBUTING INC LICENSES LICENSE FOR MOVIE AT THE AVE 001.33.575.280.41 500.00 USE TAX 001.33.575.280.41 47.50 USE TAX 001.237.200 47.50 Total : 500.00 409293 11/30/2011 264000 POTELCO PERMITS Permits for West Valley Highway Proj- 102.00.594.420.65 207.31 Total : 207.31 409294 11/30/2011 265220 PUGET SOUND ENERGY ORDER #105067795 Fees for extension of PSE commercial 102.00.594.420.65 67556.89 Total : 61556.89 409295 12/5/2011 016804 3 WIRE GROUP SERVICE 1066186 INVOICE #1066186 DISHWASHER REPAIR - SC 505.00.524.500.48 344.49 Total : 344.49 409296 12/5/2011 020380 ABRAHAM RITTER, PLLC, LAW OFFICE OF 0000236 INVOICE #0000236 PROFESSIONAL SERVICES Page: 1 CA.A
vchlist 11/30/2011 4:21:46PM Voucher List City of Auburn Page: 2 Bank code : 000 Voucher Date Vendor Invoice Description /Account Amount 409296 12/5/2011 020380 ABRAHAM RITTER, PLLC, LAW OFFICE OF Continued) 001.13.512.500.41 250.00 Total : 250.00 409297 12/5/2011 005503 ADT SECURITY SERVICES, INC. 116159062 ADT SECURITY SERVICES: CLUBHOUSE ALARM 437.00.576.680.41 49.49 116667940 OPEN PO FOR SECURITY SERVICE FOR PARKS 001.33.574.100.41 52.49 Total : 101.98 409298 12/5/2011 111620 ADVANCED SAFETY & FIRE SERVICE 130337 REPLACE STOCK - 550.141.100 221.70 Sales Tax 550.141.100 21.06 Total : 242.76 409299 12/5/2011 115190 AGRI SHOP, INC 018815/1 Payment on Invoice 018815/1 for (3) 001.32.532.200.35 6.54 19187/1 Supplies for Cemetery use. 436.00.536.200.31 49.44 19200/1 OPEN PO FOR MISC SUPPLIES FOR PARKS 001.33.576.100.31 14.30 19252/1 OPEN PO FOR MISC SUPPLIES FOR PARKS 001.33.576.100.31 137.37 19311/1 OPEN PO FOR MISC SUPPLIES FOR PARKS 001.33.576.100.31 16.53 19360/1 INVOICE #19360/1 MISC SUPPLIES Page: 2 CA.A
vchlist 11/30/2011 4:21:46PM Voucher List City of Auburn Page: 3 Bank code : 000 Voucher Date Vendor Invoice Description /Account Amount 409299 12/5/2011 115190 AGRI SHOP, INC Continued) 505.00.524.500.31 18.90 19383/1 INVOICE #19383/1 MISC SUPPLIES 505.00.524.500.31 25.71 19395/1 OPEN PO FOR MISC SUPPLIES FOR PARKS 001.33.576.100.31 5.72 19416/1 OPEN PO FOR MISC SUPPLIES FOR PARKS 001.33.576.100.31 54.64 19421/1 AGRI SHOP: COURSE SUPPLIES AND TOOLS 437.00.576.600.31 131.38 19422/1 AGRI SHOP: COURSE SUPPLIES AND TOOLS 437.00.576.600.31 25.70 19453/1 INVOICE #19453/1 MISC SUPPLIES 505.00.524.500.31 16.41 19458/1 INVOICE #19458/1 MISC SUPPLIES 505.00.524.500.31 36.10 Total : 538.74 409300 12/5/2011 005768 AIRPORT MANAGEMENT GROUP, LLC 4973 10/2011 (airport) repair leak in water 435.00.546.800.48 87896.88 4975 Stormwater system infrastructure repair 435.00.590.100.63 22, 011.69 4980 Blanket PO for 2011 mgmt services at 435.00.546.100.41 33, 842.71 Total : 641751.28 Page: 3 CA.A
vchlist 11/30/2011 4:21:46PM Voucher List City of Auburn Page: 4 Bank code : 000 Voucher Date Vendor Invoice Description /Account Amount 409301 12/5/2011 013301 AMERICAN DRY GOODS 100252 MEN'S CLOTHING FOR RESALE AT THE GOLF 437.00.576.680.34 502.18 Total : 502.18 409302 12/5/2011 113090 AMERICAN PLANNING ASSOC. 184201 -1187 APA MEMBERSHIP DUES 2012 STUART WAGNER 001.17.558.100.49 370.00 Total : 370.00 409303 12/5/2011 013835 AMERICAN SOLUTION FOR BUSINESS INV00956147 INVOICE #00956147 DENIM SHIRTS FOR 001.13.516.100.35 40.02 Total : 40.02 409304 12/5/2011 018183 ANDERSON, RONALD W. 111811INV BACKGROUND INVESTIGATION - DARRYL BROWN 001.13.516.710.41 650.00 112211INV BACKGROUND INVESTIGATION - ETHAN WYGANT 001.13.516.710.41 650.00 112511INV PRE - EMPLOYMENT EXAM FOR LATERAL POLICE 001.13.516.710.41 650.00 Total : 11950.00 409305 12/5/2011 020160 APEX FACILITY RESOURCES 11601 INVOICE #11601 FURNISHINGS FOR PRAB 321.00.576.802.65 27707.83 12387 Replace office chair for Evelyn McOsker 001.14.514.230.35 312.50 Sales Tax 001.14.514.230.35 29.69 Total : 31050.02 409306 12/5/2011 012168 APWA 15037 /DUES Page: 4 CA.A
vchlist 11/30/2011 4:21:46PM Voucher List City of Auburn Bank code : 000 Voucher Date Vendor Invoice Description /Account 409306 12/5/2011 012168 APWA 409307 12/5/2011 393720 ARAMARK UNIFORM SERVICES Continued) Renewal of Dues - 001.32.532.200.49 655- 5851667 INVOICE #655- 5851667 MAT CLEANING - GOLF 505.00.524.500.49 655- 5863230 INVOICE #655- 5863230 MAT CLEANING - 505.00.524.500.49 655- 5863231 INVOICE #655- 5863231 MAT CLEANING - JC 505.00.524.500.49 655- 5863232 INVOICE #655- 5863232 MAT CLEANING - 505.00.524.500.49 655- 5870538 OPEN PO FOR CLEANING OF SHOP TOWELS 001.33.576.100.41 655- 5875406 INVOICE #655- 5875406 MAT CLEANING - 505.00.524.500.49 655- 5875407 INVOICE #655- 5875407 MAT CLEANING - JC 505.00.524.500.49 655- 5875408 INVOICE #655- 5875408 MAT CLEANING - 505.00.524.500.49 655- 5875877 ARAMARK: MAT AND TOWEL SERVICE 437.00.576.600.41 655 - 5875878 INVOICE #655- 5875878 MAT CLEANING - GOLF 505.00.524.500.49 655- 5887343 Page: 5 Amount 798.00 Total : 798.00 95.48 11.83 25.84 11.83 61.19 11.83 25.84 11.83 18.10 16.64 Page: 5 CA.A
vchlist Voucher List Page: 6 11/30/2011 4:21:46PM City of Auburn Bank code : 000 Voucher Date Vendor Invoice Description /Account 409307 12/5/2011 393720 ARAMARK UNIFORM SERVICES (Continued) 655- 5887344 655- 5887345 409308 12/5/2011 020311 ASPEN MEADOWS APARTMENTS 2011 GRANT 409309 12/5/2011 014036 AST, PHILIP B. 111511 REIMB 409310 12/5/2011 110510 AT &T MOBILITY 82852769X11152011 409311 12/5/2011 114550 ATS I I NV 1010416 Amount INVOICE #655- 5887343 MAT CLEANING - 585.00 505.00.524.500.49 11.83 INVOICE #655- 5887344 MAT CLEANING - JC 55.58 505.00.524.500.49 25.84 INVOICE #655- 5887345 MAT CLEANING - 55.58 505.00.524.500.49 11.83 Total : 339.91 NEIGHBORHOOD MATCHING GRANT - 2011 001.17.562.100.41 47839.52 Total : 41839.52 WDM, CCS Certification renewal Phil Ast 430.00.534.800.49 42.00 Total : 42.00 AT & T Police Swat Van Cell /Sim 117.00.521.210.42 34.65 Sales Tax 117.00.521.210.42 4.18 Total : 38.83 Athens Technical Specialists Inc - 001.32.532.200.48 585.00 USE TAX 001.32.532.200.48 55.58 USE TAX 001.237.200 55.58 Total : 585.00 Page: 6 CA.A
vchlist Voucher List Page: 7 11/30/2011 4:21:46PM City of Auburn Bank code : 000 Voucher Date Vendor Invoice Description /Account 409312 12/5/2011 114710 AUBURN CHAMBER OF COMMERCE 22547 409313 12/5/2011 002493 AUBURN FOOD BANK 3RDQTR201 1 -GF1 102 409314 12/5/2011 115730 AUBURN TRAVEL FUND 30623063 3064 306530673068 409315 12/5/2011 004445 AUBURN VALLEY COLLISION INC CLAIM #11 - 006707 409316 12/5/2011 014723 BAKER, DELEE ANN 35121 Amount Partnership Luncheon on October 18, 001.11.513.100.43 120.00 Total : 120.00 2011 HS Invoicing GF -1102- 001.17.562.100.41 87750.00 Total : 81750.00 ADVANCE FOR HEATHER KITCHEN TO ATTEND 001.21.525.100.43 78.00 ADVANCE FOR SARAH MILLER TO ATTEND 001.21.525.100.43 78.00 ADVANCE FOR BRIAN WILLIAMS TO ATTEND 117.00.521.210.43 265.20 ADVANCE FOR LANCE PEARSON TO ATTEND 117.00.521.210.43 265.20 ADVANCE FOR BOB LEE TO ATTEND WASPC 001.21.521.100.43 78.20 ADVANCE FOR BILL PELOZA TO ATTEND 001.11.511.600.43 393.20 Total : 1,157.80 Install decals on new Water Svc Van 550.00.590.100.64 100.00 Total : 100.00 Page: 7 CA.A
vchlist 11/30/2011 4:21:46PM Voucher List City of Auburn Page: 8 Bank code : 000 Voucher Date Vendor Invoice Description /Account Amount 409316 12/5/2011 014723 BAKER, DELEE ANN Continued) BALLERINA ENCHANTMENT CLASSES AND KIDS 001.33.574.240.41 360.00 Total : 360.00 409317 12/5/2011 000470 BALL, LINDA 111611 REIMB REFRESHMENTS FOR EMPLOYEE TRAINING 001.13.516.100.49 25.13 Total : 25.13 409318 12/5/2011 006370 BANCHEROS GLASS & ETCHING, INC 9149 3 MUGS (HATKOFF, O'NEIL, SCOTT) 001.21.521.100.31 57.49 Total : 57.49 409319 12/5/2011 020395 BANKERS, MICHAEL & ERIC 064562 UTILITY REFUND - 4911 HIGHLAND CT SE 430.233.100 113.18 Total : 113.18 409320 12/5/2011 007253 BERGSTROM, SHANE 111311 REIMB WDM, CCS Cert. Renewal Shane Bergstrom 430.00.534.800.49 42.00 Total : 42.00 409321 12/5/2011 121540 BERNER, INC A038 -11 L INTERPRETER SERVICES RENDERED 11/14/11 001.13.512.500.41 112.50 Total : 112.50 409322 12/5/2011 016089 BERNIE MCRAVY & ASSOC 018042 UTILITY REFUND - 1314 57TH DR SE 430.233.100 389.36 Total : 389.36 409323 12/5/2011 008959 BIRD, FERESIKA 112811INV COURT INTERPRETER SERVICES RENDERED Page: 8 CA.A
vchlist Voucher List Page: 9 11/30/2011 4:21:46PM City of Auburn Bank code : 000 Voucher Date Vendor Invoice Description /Account Amount 409323 12/5/2011 008959 BIRD, FERESIKA Continued) 001.13.512.500.41 100.00 112911INV COURT INTERPRETER SERVICES RENDERED 001.13.512.500.41 100.00 Total : 200.00 409324 12/5/2011 014593 BLRB ARCHITECTS, P.S. 50956 INVOICE #50956 PROFESSIONAL SERVICES 321.00.576.802.65 87194.88 Total : 81194.88 409325 12/5/2011 122490 BLUMENTHAL UNIFORM CO, INC 896342 -01 INVOICE #896342 -01 UNIFORMS - PROBATION 001.13.512.510.49 547.41 899328 Grant Funded - Flashlights 001.21.525.100.49 101.90 Grant Funded - Lithium Batteries 001.21.525.100.49 25.95 Grant Funded - Utlility Belt LG 001.21.525.100.49 79.98 Grant Funded - Utility Belt XL 001.21.525.100.49 89.98 Grant Funded -Nylon Flashlight Holster 001.21.525.100.49 27.90 freight 001.21.525.100.49 4.95 Sales Tax 001.21.525.100.49 31.41 902192 UNIFORM ITEMS - GOULD - 902192 001.21.521.200.22 79.87 903901 UNIFORM SERVICE STRIPES - 903901 001.21.521.100.22 246.38 Page: 9 CA.A
vchlist 11/30/2011 4:21:46PM Voucher List City of Auburn Page: 10 Bank code : 000 Voucher Date Vendor Invoice Description /Account Amount 409325 12/5/2011 122490 BLUMENTHAL UNIFORM CO, INC Continued) 904816 UNIFORM ITEMS - WICKMAN - 904816 001.21.521.200.22 11.50 906212 -01 UNIFORM ITEMS - WICKMAN - 906212 -01 001.21.521.200.22 362.72 906457 NIK KITS - PATROL USE - 906457 001.21.521.200.31 511.47 908167 UNIFORM ITEMS - D JONES - 908167 001.21.521.200.22 43.80 Total : 2,165.22 409326 12/5/2011 020388 BRATSCH, TERRY & SARAH 007093 UTILITY REFUND - 1401 21ST ST SE 430.233.100 114.93 Total : 114.93 409327 12/5/2011 123420 BRATWEAR GROUP, LLC 321620 UNIFORMS FOR BIKE PATROL OFFICERS - 001.21.521.200.22 17399.04 ADDITIONAL USE TAX 001.21.521.200.22 2.56 ADDITIONAL USE TAX 001.237.200 2.56 Total : 1,399.04 409328 12/5/2011 011301 BREWER, JULIE 111711 REIMB MILEAGE & PARKING FOR MTG IN SEATTLE 001.33.573.201.43 29.54 Total : 29.54 409329 12/5/2011 012304 BROWN AND CALDWELL 14156051 AG -C -385, Stormwater Strategies & Design Page: 10 CA.A
vchlist 11/30/2011 4:21:46PM Voucher List City of Auburn Page: 11 Bank code : 000 Voucher Date Vendor Invoice Description /Account Amount 409329 12/5/2011 012304 BROWN AND CALDWELL Continued) 432.00.535.100.41 17228.52 Total : 1,228.52 409330 12/5/2011 019931 BUILDING BLOCK JANITORIAL 1020 CLEANING OF THE SENIOR CENTER FOLLOWING 001.33.574.210.41 195.00 Total : 195.00 409331 12/5/2011 020394 BURNS, H.C. 058547 UTILITY REFUND - 11825 SE 286TH ST 432.233.100 22.46 Total : 22.46 409332 12/5/2011 019932 BURRUM, RACHAEL 102711 REIMB MILEAGE TO MTGS 10/13 -10/27 001.33.575.300.43 59.27 Total : 59.27 409333 12/5/2011 000396 CAFE PACIFIC CATERING, INC 22474 LUNCH FOR PANELISTS ON ARTIST SELECTION 001.33.573.201.49 159.82 Total : 159.82 409334 12/5/2011 020276 CANNON, BONNIE CHRISTINE 35076 YOGA CALM FOR CHILDREN - 001.33.574.240.41 248.00 Total : 248.00 409335 12/5/2011 003237 CANNON, GAIL 110911 PC DONUTS FOR JURORS 10/17/11 AND 11/7/11 001.13.512.500.31 45.46 112311 PC DONUTS FOR JURORS 11/21/11 001.13.512.500.31 23.97 Total : 69.43 Page: 11 CA.A
vchlist 11/30/2011 4:21:46PM Voucher List City of Auburn Bank code : 000 Voucher Date Vendor Invoice Description /Account 409336 12/5/2011 013685 CAROLLO ENGINEERS, INC 0119112 409337 12/5/2011 240360 CASCADE HONEYBUCKETS 1- 379857 409338 12/5/2011 131540 CASH & CARRY 120759 409339 12/5/2011 370420 CENTURYLINK 70143310 409340 12/5/2011 370450 CENTURYLINK 120511 PHONES AG -C -3107 Water Comprehensive Plan, 430.00.590.100.65 NOVEMBER 2011 - RANGE HONEYBUCKET - 001.21.521.200.49 OPEN PO FOR MISC. PURCHASES FOR PARKS 001.33.574.240.31 Repair Date: 09 -19 -2011. Repair Voice 1 518.00.518.880.48 Sales Tax 518.00.518.880.48 PHONE CHARGES FOR NOVEMBER 2011 518.00.518.880.42 PHONE CHARGES FOR NOVEMBER 2011 505.00.524.500.42 PHONE CHARGES FOR NOVEMBER 2011 431.00.535.800.42 PHONE CHARGES FOR NOVEMBER 2011 436.00.536.100.42 PHONE CHARGES FOR NOVEMBER 2011 434.00.537.100.42 PHONE CHARGES FOR NOVEMBER 2011 430.00.534.100.42 PHONE CHARGES FOR NOVEMBER 2011 Page: 12 Amount 1,508.00 Total : 11508.00 134.50 Total : 134.50 16.38 Total : 16.38 Total : 304.00 28.88 332.88 1,179.07 44.66 17055.46 4.01 4.01 8.08 Page: 12 CA.A
vchlist 11/30/2011 4:21:46PM Voucher List City of Auburn Page: 13 Bank code : 000 Voucher Date Vendor Invoice Description /Account Amount 409340 12/5/2011 370450 CENTURYLINK Continued) 550.00.548.100.42 4.01 PHONE CHARGES FOR NOVEMBER 2011 430.00.534.800.42 17385.51 PHONE CHARGES FOR NOVEMBER 2011 432.00.535.900.42 725.11 PHONE CHARGES FOR NOVEMBER 2011 437.00.576.680.42 327.32 PHONE CHARGES FOR NOVEMBER 2011 001.33.574.220.42 132.80 Total : 41870.04 409341 12/5/2011 018649 CHRISTENSEN INC. 1003 -16 INVOICE #1003 -16 LES GOVE PROJECT 321.00.576.802.65 116, 062.70 LESS RETAINAGE 321.223.400 57299.67 Total : 110,763.03 409342 12/5/2011 131890 CHS - CENEX HARVEST STATES INC 124585 INVOICE #124585 PROPANE GAS - GOLF 505.00.524.500.47 17826.16 Total : 11826.16 409343 12/5/2011 132880 CHUCKALS INC 673602 -0 SPECIALTY STORAGE BOXES - 673602 -0 001.21.521.300.35 118.49 676371 -0 EVIDENCE STORAGE ITEMS - 676371 -0 001.21.521.300.35 153.28 680878 -0 EVIDENCE STORAGE BOXES - 680878 -0 001.21.521.300.35 178.19 Total : 449.96 409344 12/5/2011 115760 CITY OF AUBURN 120511 UTILITIES Page: 13 CA.A
vchlist Voucher List Page: 14 11/30/2011 4:21:46PM City of Auburn Bank code : 000 Voucher Date Vendor Invoice Description /Account Amount 409344 12/5/2011 115760 CITY OF AUBURN Continued) UTILITIES: WATER, SEWER, STORM - 505.00.524.500.47 17052.73 UTILITIES: WATER, SEWER, STORM - 001.33.576.100.47 17710.01 UTILITIES: WATER, SEWER, STORM - 001.42.542.300.47 20.88 UTILITIES: WATER, SEWER, STORM - 431.00.535.800.47 62.26 UTILITIES: WATER, SEWER, STORM - 430.00.534.800.47 258.83 UTILITIES: WATER, SEWER, STORM - 432.00.535.900.47 44.62 Total : 31149.33 409345 12/5/2011 015821 CLERGET, TRAVIS 111611 REIMB Annual cert renewal for Travis Clerget 430.00.534.800.49 42.00 Total : 42.00 409346 12/5/2011 009720 COASTWIDE LABORATORIES CT2367060 BLANKET PURCHASE ORDER FOR JANITORIAL 505.00.524.500.31 33.75 T2372566 BLANKET PURCHASE ORDER FOR JANITORIAL 505.00.524.500.31 649.43 T2372948 BLANKET PURCHASE ORDER FOR JANITORIAL 505.00.524.500.31 483.81 T2373991 BLANKET PURCHASE ORDER FOR JANITORIAL 505.00.524.500.31 17926.72 Total : 31026.21 409347 12/5/2011 010944 COGGE R, LYNNE 112311 I NV TRAINING FOR YOUTH FLAG FOOTBALL Page: 14 CA.A
vchlist Voucher List Page: 15 11/30/2011 4:21:46PM City of Auburn Bank code : 000 Voucher Date Vendor Invoice Description /Account Amount 409347 12/5/2011 010944 COGGER, LYNNE Continued) 001.33.574.240.41 250.00 Total : 250.00 409348 12/5/2011 133610 COLEMAN, SHELLY 112111 REIMB MILEAGE TO MTGS 9/28 - 11/21, SCORE LUNCH 001.14.514.100.49 35.95 MILEAGE TO MTGS 9/28 - 11/21, SCORE LUNCH 001.14.514.100.43 69.93 Total : 105.88 409349 12/5/2011 007461 COMCAST 8498340210658730 INTERNET LINK FOR CITY HALL - 518.00.518.880.42 114.95 8498340210658748 INTERNET LINK FOR JUSTICE CENTER - 518.00.518.880.42 114.95 Total : 229.90 409350 12/5/2011 134762 COSGROVE, PATRICIA 102611 REIMB MILEAGE /PARKING TO MTGS 10/3 -10/26 001.33.575.300.43 226.79 Total : 226.79 409351 12/5/2011 005855 COX, STEPHANIE ALISON OZ /SPLIT DIRECTORS SPLIT FOR WIZARD OF OZ 001.33.575.280.41 17594.40 Total : 11594.40 409352 12/5/2011 019022 CRAWFORD, EDWARD T. 111511INV SEPTEMBER /OCTOBER 2011 HEARING FEES 117.00.521.210.41 630.00 Total : 630.00 409353 12/5/2011 020397 CRYSTAL VIEW LLC 066872 UTILITY REFUND - 5141 MILL POND LOOP SE 430.233.100 40.89 Page: 15 CA.A
vchlist Voucher List Page: 16 11/30/2011 4:21:46PM City of Auburn Bank code : 000 Voucher Date Vendor Invoice Description /Account 409353 12/5/2011 020397 020397 CRYSTAL VIEW LLC (Continued) 409354 12/5/2011 009272 CSG SYSTEMS, INC. 75677 409355 12/5/2011 017749 CUENCA, BRUNO 111411INV 409356 12/5/2011 020364 CUES INC. 356044 409357 12/5/2011 016507 CULTURAL RESOURCE 2011 -119 Amount COURT INTERPRETER SERVICES RENDERED 001.13.512.500.41 100.00 Total : 100.00 NEEDED FOR NEW TV VAN, 6301 E- 431.00.535.800.35 Total : 40.89 Service - LASER, FOLD, INSERT, METER 430.00.534.110.41 17021.69 Service - LASER, FOLD, INSERT, METER 431.00.535.110.41 17021.69 Service - LASER, FOLD, INSERT, METER Total : 162.73 432.00.535.910.41 17021.69 Service - LASER, FOLD, INSERT, METER 434.00.537.110.41 17021.67 Postage for October 2011 Utility Bill 430.00.534.110.42 27158.17 Postage for October 2011 Utility Bill 431.00.535.110.42 27158.17 Postage for October 2011 Utility Bill 432.00.535.910.42 27158.17 Postage for October 2011 Utility Bill 434.00.537.110.42 27158.17 Total : 121719.42 COURT INTERPRETER SERVICES RENDERED 001.13.512.500.41 100.00 Total : 100.00 NEEDED FOR NEW TV VAN, 6301 E- 431.00.535.800.35 137.53 freight 431.00.535.800.35 11.08 Sales Tax 431.00.535.800.35 14.12 Total : 162.73 Page: 16 CA.A
vchlist Voucher List Page: 17 11/30/2011 4:21:46PM City of Auburn Bank code : 000 Voucher Date Vendor Invoice Description /Account Amount 409357 12/5/2011 016507 CULTURAL RESOURCE (Continued) AG -C -405 Cultural Resource Consultants, 330.00.594.100.65 12, 985.00 Total : 12,985.00 409358 12/5/2011 019498 CUSTOM COATING CONSULTANTS LLC 29234 Requisition, Custom Coating 430.00.590.100.68 97522.60 Testing for Lakeland Hills Reservoir - 430.00.590.100.68 17229.90 Total : 107752.50 409359 12/5/2011 140000 D & L SUPPLY & MFG INC 271574 INVOICE #271574 MISC SUPPLIES 505.00.524.500.31 2.19 271927 INVOICE #271927 MISC SUPPLIES - JC 505.00.524.500.31 350.39 Total : 352.58 409360 12/5/2011 007919 DANIELI, ANN E. 10/20- 11/3/11INV PRO -TEM SERVICES RENDERED 10/20; 10/27; 001.13.512.500.41 17400.00 111011INV PRO -TEM SERVICES RENDERED 11/10/11; 001.13.512.500.41 400.00 111511INV PRO -TEM SERVICES RENDERED 11/10/11; 001.13.512.500.41 200.00 111711INV PRO -TEM SERVICES RENDERED 11/10/11; 001.13.512.500.41 400.00 Total : 2,400.00 409361 12/5/2011 000304 DELL MARKETING L.P. XFK2F8558 Dell PowerEdge 710 Server to replace Page: 17 CA.A
vchlist 11/30/2011 4:21:46PM Voucher List City of Auburn Page: 18 Bank code : 000 Voucher Date Vendor Invoice Description /Account Amount 409361 12/5/2011 000304 DELL MARKETING L.P. Continued) 518.00.518.880.64 57022.32 Sales Tax 518.00.518.880.64 477.12 XFK6N5314 Dell M410HD Projector with 2- Year 518.00.518.880.35 17294.56 Sales Tax 518.00.518.880.35 122.98 Total : 61916.98 409362 12/5/2011 391650 DEPARTMENT OF LICENSING LICENSES CONCEALED PISTOL LICENSES 651.237.104 510.00 Total : 510.00 409363 12/5/2011 016503 DINGFIELD, PETER 190048 LIGHTING SERVICES FOR AUBURN AVE THEATER 001.33.575.280.41 260.00 190049 LIGHTING SERVICES FOR AUBURN AVE THEATER 001.33.575.280.41 220.00 Total : 480.00 409364 12/5/2011 142280 DON SMALL& SONS OIL DIST CO 175 2ND HALF PP TAX ON PARKING LOT LOCATED 505.00.524.500.45 17555.62 Total : 11555.62 409365 12/5/2011 142333 DONUT & MUFFIN FACTORY 15 OPEN PO FOR DONUTS FOR MISC PARKS 001.33.574.240.31 49.20 Total : 49.20 409366 12/5/2011 019444 DOWLING INC. 111711/MILLER WEATHERIZATION -- KATHLEEN MILLER'S ROOF 119.00.559.200.63 27000.00 Page: 18 CA.A
vchlist 11/30/2011 4:21:46PM Voucher List City of Auburn Page: 19 Bank code : 000 Voucher Date Vendor Invoice Description /Account Amount 409366 12/5/2011 019444 DOWLING INC. Continued) HOUSING REPAIR -- KATHLEEN MILLER'S ROOF 119.00.559.200.63 3,426.83 111711INV WEATHERIZATION-- STELLA ROINE'S ROOF 119.00.559.200.63 27000.00 HOUSING REPAIR -- STELLA ROINE'S ROOF 119.00.559.200.63 27349.34 Total : 91776.17 409367 12/5/2011 003968 DUNBAR ARMORED INC 2980256 NOV SREVICE FOR PARKS & COURT 001.13.512.500.41 591.46 2980257 NOV SREVICE FOR PARKS & COURT 001.33.574.100.41 421.05 2980533 BANK BAG PICK -UP 437.00.576.680.41 627.06 Total : 11639.57 409368 12/5/2011 143200 DYNAMIC LANGUAGE CENTER 266529 Translation of English Multifamily 434.00.537.120.41 134.76 Total : 134.76 409369 12/5/2011 150420 ECONOLITE CONTROL PROD, INC 94804 Econolite - Traffice Signal Control 001.32.532.200.48 17133.33 Total : 11133.33 409370 12/5/2011 008859 EDWARDS, NOLAND 9989802 INTERPRETER SERVICES RENDERED 11/9/11 001.13.512.500.41 100.00 9989804 COURT INTERPRETER SERVICES RENDERED Page: 19 CA.A
vchlist Voucher List Page: 20 11/30/2011 4:21:46PM City of Auburn Bank code : 000 Voucher Date Vendor Invoice Description /Account 409370 12/5/2011 008859 EDWARDS, NOLAND 409371 12/5/2011 014081 EMBROIDERY PLUS Continued) 14590 14624 Amount 001.13.512.500.41 100.00 Total : 200.00 Grant Funded - Volunteer T- shirts 001.21.525.100.49 389.55 Grant Funded - Instructor Shirts L /K520 001.21.525.100.49 72.00 Grant Funded - Volunteer Shirts CS412/413 001.21.525.100.49 276.00 Grant Funded - Volunteer Shirts K /1_500LS 001.21.525.100.49 126.00 Grant Funded - Instructor 3XL Shirt L520 001.21.525.100.49 21.00 Grant Funded - Instructor Jacket L794 001.21.525.100.49 128.00 Grant Funded - Instructor Jacket J794 001.21.525.100.49 427.00 freight 001.21.525.100.49 28.00 Sales Tax 001.21.525.100.49 139.42 Grant Funded - Instructor Shirts L /K520 001.21.525.100.49 54.00 Grant Funded - Instructor XXL L520 001.21.525.100.49 40.00 Grant Funded - Safety Vests 001.21.525.100.49 351.00 freight 001.21.525.100.49 15.00 Sales Tax 001.21.525.100.49 43.70 Total : 2,110.67 Page: 20 CA.A
vchlist Voucher List Page: 21 11/30/2011 4:21:46PM City of Auburn Bank code : 000 Voucher Date Vendor Invoice Description /Account Amount 409372 12/5/2011 020401 EMERALD CITY FOODS 067660 UTILITY REFUND - 201 CLAY ST NW #A -3 434.233.100 244.36 Total : 244.36 409373 12/5/2011 001471 EMPLOYMENT SECURITY DEPT SR #4675 Grant Funded AmeriCorps position 001.21.525.100.49 37000.00 Shared Funding AmeriCorps position 001.21.525.100.49 37000.00 Total : 61000.00 409374 12/5/2011 007013 ENTERPRISESEATTLE 3133 2011 Public Sector Partner 001.17.558.100.51 20, 000.00 Total : 20,000.00 409375 12/5/2011 151770 EQUIFAX INFORMATION SVS, INC 6717382 INVOICE #6717382 CREDIT CHECKS 001.13.516.100.49 34.22 Total : 34.22 409376 12/5/2011 017551 EVERGREEN FIRE & SECURITY RETAINAGE PROJECT - MEL'S LOT VIDEO SURVEILLANCE 518.223.400 275.26 Total : 275.26 409377 12/5/2011 007114 FASTENAL CO WAAUB36643 FASTENAL BLANKET PURCHASE ORDER FOR 550.00.548.680.31 47.74 WAAUB36838 FASTENAL BLANKET PURCHASE ORDER FOR 550.00.548.680.31 0.97 WAAUB36913 FASTENAL BLANKET PURCHASE ORDER FOR 550.00.548.100.31 1.77 WAAUB36940 Page: 21 CA.A
vchlist Voucher List Page: 22 11/30/2011 4:21:46PM City of Auburn Bank code : 000 Voucher Date Vendor Invoice Description /Account Amount 409377 12/5/2011 007114 FASTENAL CO Continued) FASTENAL BLANKET PURCHASE ORDER FOR 550.00.548.680.35 33.12 WAAUB36955 FASTENAL BLANKET PURCHASE ORDER FOR 550.141.100 16.16 Total : 99.76 409378 12/5/2011 013069 FEDERAL WAY SCHOOL DISTRICT AR08413 Rental (10.5 hours) of Commons at Kilo 434.00.537.120.41 45.00 Total : 45.00 409379 12/5/2011 160600 FERRELLGAS 1054511665 Grant Funded - Propane Tank Fill for CERT 001.21.525.100.49 9.18 Grant Funded - Hazmat Fee for Propane 001.21.525.100.49 1.00 Sales Tax 001.21.525.100.49 0.97 1054862592 OPEN PO FOR PROPANE FOR GAME FARM SHOP 001.33.576.100.31 428.78 Total : 439.93 409380 12/5/2011 008661 FIRE PROTECTION INC. 1700 409381 12/5/2011 161410 FLEX -PLAN SERVICES, INC. 184951 409382 12/5/2011 018869 FLOOR COVERINGS INC. 6905 INVOICE #1700 FIRE ALARM TRIP FEE AND 505.00.524.500.48 295.66 Total : 295.66 BLANKET PURCHASE ORDER - 001.14.514.230.41 217.70 Total : 217.70 Page: 22 CA.A
vchlist 11/30/2011 4:21:46PM Voucher List City of Auburn Page: 23 Bank code : 000 Voucher Date Vendor Invoice Description /Account Amount 409382 12/5/2011 018869 FLOOR COVERINGS INC. Continued) INVOICE #6905 CARPET AND INSTALL - PRAB 321.00.576.802.65 4, 072.50 Total : 41072.50 409383 12/5/2011 020413 FRANCISCAN MEDICAL GROUP 130314 REQUIRED PRE - EMPLOYMENT CLEARANCE FOR 001.13.516.710.41 364.00 Total : 364.00 409384 12/5/2011 020375 FRANZ, JOSH 111011 REIMB REIMBURSEMENT FOR JOB REQUIRED CDL 432.00.535.900.31 100.00 Total : 100.00 409385 12/5/2011 007674 FRAUSE GROUP, INC 1011 -7650A 2011 Neighborhood Natural Yard Care 430.00.534.100.41 26.00 2011 Neighborhood Natural Yard Care 432.00.535.100.41 26.00 Total : 52.00 409386 12/5/2011 162250 FRED MEYER STORES- CUST CHARGE 562225 RECREATION ITEMS: FOOD, EQUIPMENT AND 001.33.574.240.31 69.88 562230 RECREATION ITEMS: FOOD, EQUIPMENT AND 001.33.574.240.31 32.19 RECREATION ITEMS: FOOD, EQUIPMENT AND 001.33.574.220.31 249.60 RECREATION ITEMS: FOOD, EQUIPMENT AND 001.33.574.240.31 27.11 Total : 378.78 409387 12/5/2011 170090 G O S PRINTING CORP 77368 Printing services Page: 23 CA.A
vchlist Voucher List Page: 24 11/30/2011 4:21:46PM City of Auburn Bank code : 000 Voucher Date Vendor Invoice Description /Account Amount 409387 12/5/2011 170090 G O S PRINTING CORP Continued) 518.00.518.780.41 707.29 Total : 707.29 409388 12/5/2011 009418 GARDNER, DONALD M 35185 BEGINNING AND INTERMEDIATE GUITAR 001.33.574.240.41 280.00 Total : 280.00 409389 12/5/2011 016101 GEIST, KENNETH RICK 35209 AKI- JUJITSU CLASSES: - 001.33.574.240.41 140.00 Total : 140.00 409390 12/5/2011 020235 GEOTECH CONSULTANTS INC 33753 Phase 2 Enviro Study for Promenade, 330.00.594.300.65 210.00 Total : 210.00 409391 12/5/2011 019276 GLOBAL SECURITY AND 4052478 SECURITY MONITORING AT THE FARM 001.33.576.100.41 179.85 4054214 SECURITY MONITORING AT THE FARM 001.33.575.300.41 130.03 Total : 309.88 409392 12/5/2011 020398 GODDEN, BRIAN & ANNE 067064 UTILITY REFUND - 3221 20TH ST SE 430.233.100 177.30 Total : 177.30 409393 12/5/2011 171380 GODFATHER'S PIZZA, INC. 561965 PIZZA FOR PARKS AND REC. PROGRAMS 001.33.574.240.31 81.17 Total : 81.17 Page: 24 CA.A
vchlist Voucher List Page: 25 11130/2011 4:21:46PM City of Auburn Bank code 000 Voucher Date Vendor Invoice Description/Account Amount 409394 12/5/2011 012454 GOODBYE GRAFFITI SEATTLE 15086 p EVER CLEAN PROGRAM FOR THE NEXT THREE i97 1 S SL,— U 001.33.574 100.41 390.92 Total 390.92 409396 12/5/2011 171620 GOSNEY MOTOR PARTS, INC 513375 GOSNEY MOTOR PARTS/BLANKET PURCHASE 550.00.548.100.31 58.37 522709 GOSNEY MOTOR PARTS/BLANKET PURCHASE 550.00.548.680.35 11.32 522713 GOSNEY MOTOR PARTS/BLANKET PURCHASE 550.00.548.100.35 16.52 522742 GOSNEY MOTOR PARTS/BLANKET PURCHASE 550.00.548.100.31 39.14 523011 GOSNEY MOTOR PARTS/BLANKET PURCHASE 550.141 100 24.60 523014 GOSNEY MOTOR PARTS/BLANKET PURCHASE 550.141 100 58.41 523028 GOSNEY MOTOR PARTS/BLANKET PURCHASE 550.00.548.100.22 54 73 523038 GOSNEY MOTOR PARTS/BLANKET PURCHASE 550.141 100 7.64 523060 GOSNEY MOTOR PARTS/BLANKET PURCHASE 550.141 100 7.64 523087 GOSNEY MOTOR PARTS 1 BLANKET PURCHASE 550.141 100 40.79 523110 Page: 25 CA.A
vchlist 11/30/2011 4:21:46PM Voucher List City of Auburn Page: 26 Bank code : 000 Voucher Date Vendor Invoice Description /Account Amount 409396 12/5/2011 171620 GOSNEY MOTOR PARTS, INC Continued) GOSNEY MOTOR PARTS / BLANKET PURCHASE 550.00.548.680.35 24.07 RETURN 550.00.548.100.31 39.14 523163 GOSNEY MOTOR PARTS / BLANKET PURCHASE 550.141.100 10.94 523267 GOSNEY MOTOR PARTS / BLANKET PURCHASE 550.00.548.680.35 164.64 GOSNEY MOTOR PARTS / BLANKET PURCHASE 550.00.548.100.31 72.27 523294 GOSNEY MOTOR PARTS / BLANKET PURCHASE 550.00.548.680.35 64.70 523311 GOSNEY MOTOR PARTS / BLANKET PURCHASE 550.00.548.680.35 8.94 523323 GOSNEY MOTOR PARTS / BLANKET PURCHASE 550.00.548.680.35 39.30 523400 GOSNEY MOTOR PARTS / BLANKET PURCHASE 550.141.100 3.37 523406 GOSNEY MOTOR PARTS / BLANKET PURCHASE 550.141.100 17.22 523481 GOSNEY MOTOR PARTS / BLANKET PURCHASE 550.00.548.680.31 348.96 GOSNEY MOTOR PARTS / BLANKET PURCHASE 550.141.100 695.99 523517 GOSNEY MOTOR PARTS / BLANKET PURCHASE 550.00.548.100.31 72.27 Page: 26 CA.A
vchlist 11/30/2011 4:21:46PM Voucher List City of Auburn Page: 27 Bank code : 000 Voucher Date Vendor Invoice Description /Account Amount 409396 12/5/2011 171620 GOSNEY MOTOR PARTS, INC Continued) 523539 GOSNEY MOTOR PARTS / BLANKET PURCHASE 550.141.100 62.94 523565 GOSNEY MOTOR PARTS / BLANKET PURCHASE 550.00.548.680.35 24.08 523587 GOSNEY MOTOR PARTS / BLANKET PURCHASE 550.141.100 67.43 RETURN 550.00.548.100.31 117.82 523609 GOSNEY MOTOR PARTS / BLANKET PURCHASE 550.00.548.680.35 236.91 RETURN 550.00.548.100.31 236.91 523841 GOSNEY MOTOR PARTS / BLANKET PURCHASE 550.00.548.680.35 130.31 523940 GOSNEY MOTOR PARTS / BLANKET PURCHASE 001.42.542.300.31 337.64 523946 GOSNEY MOTOR PARTS / BLANKET PURCHASE 431.00.535.800.31 4.37 524090 GOSNEY MOTOR PARTS / BLANKET PURCHASE 550.00.548.100.31 7.11 524092 GOSNEY MOTOR PARTS / BLANKET PURCHASE 550.00.548.100.31 29.28 524177 OPEN PO FOR MISC PARTS FOR PARKS MAINT. 001.33.576.100.31 6.54 524222 Page: 27 CA.A
vchlist 11/30/2011 4:21:46PM Voucher List City of Auburn Page: 28 Bank code : 000 Voucher Date Vendor Invoice Description /Account Amount 409396 12/5/2011 171620 GOSNEY MOTOR PARTS, INC Continued) OPEN PO FOR MISC PARTS FOR PARKS MAINT. 001.33.576.100.31 8.52 524272 GOSNEY MOTOR PARTS / BLANKET PURCHASE 550.141.100 33.73 524337 OPEN PO FOR MISC PARTS FOR PARKS MAINT. 001.33.576.100.31 7.53 524559 GOSNEY MOTOR PARTS / BLANKET PURCHASE 550.00.548.100.31 18.60 524607 GOSNEY MOTOR PARTS: EQUIPMENT SUPPLIES 437.00.576.600.31 47.33 524727 GOSNEY MOTOR PARTS: EQUIPMENT SUPPLIES 437.00.576.600.31 24.30 524792 GOSNEY MOTOR PARTS / BLANKET PURCHASE 550.141.100 31.01 Total : 21332.45 409397 12/5/2011 010577 GRACE'S CLEANING SERVICE 103111INV OPEN PO FOR CLEANING SERVICE AT PARKS 001.33.574.100.41 105.00 Total : 105.00 409398 12/5/2011 172310 GREEN RIVER COMM COLLEGE 1- 3RDQTR2011- BG1105 2011 CDBG Invoicing BG -1105- 119.00.559.200.41 28, 399.88 Total : 287399.88 409399 12/5/2011 172400 GRIFFIS HEATING INC S -9436 WEATHERIZATION-- SHIRLEY RUBLY'S FURNACE 119.00.559.200.63 17349.19 Page: 28 CA.A
vchlist Voucher List Page: 29 11/30/2011 4:21:46PM City of Auburn Bank code : 000 Voucher Date Vendor Invoice Description /Account Amount 409399 12/5/2011 172400 172400 GRIFFIS HEATING INC Continued) Total : 11349.19 409400 12/5/2011 020408 GUTIERREZ, JOSE 1379430 PARKS REFUND 001.347.699 300.00 Total : 300.00 409401 12/5/2011 011700 HAINES, JON ERIC 12/10/11 PERF 2 PERFORMANCES ON DECEMBER 10TH, 2011: 001.33.575.280.41 17000.00 Total : 11000.00 409402 12/5/2011 004932 HAMILTON, PS, ROBERT 110911INV PRO -TEM SERVICES RENDERED 11/9/11 001.13.512.500.41 100.00 111811INV PRO -TEM SERVICES RENDERED 11/18/11 001.13.512.500.41 87.50 112111INV PRO -TEM SERVICES RENDERED 11/21/11 001.13.512.500.41 100.00 Total : 287.50 409403 12/5/2011 000387 HAMILTON, STEVE 12/10/11 PERF 2 PERFORMANCES (STEVE THE PRETTY GOOD 001.33.575.280.41 17000.00 Total : 11000.00 409404 12/5/2011 014718 HART'S GYMNASTIC CENTER 35159 PRESCHOOL GYMNASTIC CLASSES: - 001.33.574.240.41 160.00 Total : 160.00 409405 12/5/2011 017249 HASH, ERIN 111011 REIMB MILEAGE REIMB 10/13 -11/10 001.33.575.300.43 72.04 Page: 29 CA.A
vchlist Voucher List Page: 30 11/30/2011 4:21:46PM City of Auburn Bank code : 000 Voucher Date Vendor Invoice Description /Account Amount 409405 12/5/2011 017249 017249 HASH, ERIN Continued) Total : 72.04 409406 12/5/2011 007306 HAVEN TECHNOLOGY CORP 13864 QUOTE - INTERCOM TO BE INSTALLED AT 505.00.524.500.48 797.18 USE TAX 505.00.524.500.48 75.73 USE TAX 505.237.200 75.73 Total : 797.18 409407 12/5/2011 011670 HD SUPPLY WATERWORKS, LTD 3992170 REPLACE 12" EXPANSION JOINT AT HOWARD 430.00.534.800.35 17560.00 freight 430.00.534.800.35 75.00 Sales Tax 430.00.534.800.35 155.34 Total : 11790.34 409408 12/5/2011 181230 HEAD - QUARTERS 24665 PORTABLE TOILET SERVICE FOR THE WHITE 001.33.575.300.45 125.50 24744 TOILET RENTAL FOR VETERAN'S DAY 001.33.576.100.45 460.25 Total : 585.75 409409 12/5/2011 002794 HEALTHFORCE OCCMED 6281 INVOICE #6281 PRE - EMPLOYMENT DRUG 001.13.516.100.41 50.00 Total : 50.00 409410 12/5/2011 007734 HEIMBACH, GEORGIA 35054 OIL PAINTING CLASSES: - 001.33.574.210.41 252.00 Page: 30 CA.A
vchlist Voucher List Page: 31 11/30/2011 4:21:46PM City of Auburn Bank code : 000 Voucher Date Vendor Invoice Description /Account 409410 12/5/2011 007734 007734 HEIMBACH, GEORGIA (Continued) 409411 12/5/2011 020402 HENRICH, MICHAEL 101811INV 112111INV 409412 12/5/2011 181730 HERNDAY, SUSAN 390W 409413 12/5/2011 020391 HUGHES, THOMAS 032073 409414 12/5/2011 183150 HUMAN RESOURCE SERVICES NW 112211INV 409415 12/5/2011 183200 HUNTER, ALLEN 111011 REIMB 409416 12/5/2011 183300 HYDRAULIC INSTALLATION 6550765537 Grant Funded - Disaster Prep Instructor 001.21.525.100.41 Grant Funded -CERT Instructor 001.21.525.100.41 DESIGN SERVICES 001.33.575.300.41 UTILITY REFUND - 1408 11TH ST NE 430.233.100 Amount Total : 252.00 140.00 140.00 Total : 280.00 885.00 Total : 885.00 Total : UNEMPLOYMENT COMPENSATION MANAGEMENT 501.00.517.700.41 Total BAT Certification Renewal Allen Hunter 430.00.534.800.49 WDM, CCS Certification Renewal Allen 430.00.534.800.49 HYDRAULIC INSTALLATION & REPAIR, INC./ 550.00.548.680.35 HYDRAULIC INSTALLATION & REPAIR, INC./ Total : 282.26 282.26 207.00 207.00 42.00 42.00 84.00 26.10 Page: 31 CA.A
vchlist Voucher List Page: 32 11/30/2011 4:21:46PM City of Auburn Bank code : 000 Voucher Date Vendor Invoice Description /Account 409416 12/5/2011 183300 HYDRAULIC INSTALLATION (Continued) 409417 12/5/2011 190360 IMAGE MASTERS INC 106443 106463 409418 12/5/2011 190510 INCA ENGINEERS INC 50502883 50511678 409419 12/5/2011 019646 INCH, RICHARD D 111611INV 3152 409420 12/5/2011 007855 INTEGRA TELECOM 8971973 Amount 550.00.548.680.35 129.42 Total : 155.52 HATKOFF RETIREMENT PLAQUE - 106443 001.21.521.100.31 39.75 INVOICE #106463 MISC SUPPLIES 001.13.512.500.41 109.06 Total : 148.81 AG -C -379: CP0916: West Valley Highway 102.00.594.420.65 297497.21 AG -C -379: CP0916: West Valley Highway 102.00.594.420.65 15, 837.09 Total : 45,334.30 HOUSING REPAIR -- SHIRLEY RUBLY'S 119.00.559.200.63 27319.21 HOUSING REPAIR -- MARILYN WHITE'S BACK 119.00.559.200.63 870.53 Total : 31189.74 Nov business phones & internet service 437.00.576.680.42 267.90 Nov business phones & internet service 518.00.518.880.42 17653.54 Nov business phones & internet service 001.33.575.280.42 127.55 Nov business phones & internet service Page: 32 CA.A
vchlist Voucher List Page: 33 11/30/2011 4:21:46PM City of Auburn Bank code : 000 Voucher Date Vendor Invoice Description /Account Amount 409420 12/5/2011 007855 INTEGRA TELECOM Continued) 436.00.536.100.42 76.59 Nov business phones & internet service 001.33.574.100.42 37.67 Nov business phones & internet service 430.00.534.800.42 37.67 Total : 21200.92 409421 12/5/2011 015621 INTERCOM LANGUAGE SERV, INC 11 -202 INVOICE #11 -202 INTERPRETER SERVICES 001.13.512.500.41 955.00 Total : 955.00 409422 12/5/2011 017527 IRISH, FRANK 065861 UTILITY REFUND - 5154 S 329TH PL 432.233.100 9.90 Total : 9.90 409423 12/5/2011 017804 JAN HOY DESIGN 40872 DESIGN SERVICES FOR THE MUSEUM 001.33.575.300.41 200.00 Total : 200.00 409424 12/5/2011 017188 JASON ENGINEERING & CONSULTING 11014 -004 Materials Testing for Promenade - 330.00.594.100.65 27950.00 11017 -001 Requisition, Jason Engineering, Project 105.00.595.100.65 415.00 11019 -003 Requisition, Jason Engineering, Project 102.00.594.420.65 17715.00 Total : 51080.00 409425 12/5/2011 020389 JESTER, JIM & KAREN 011327 UTILITY REFUND - 1200 68TH ST SE 431.233.100 107.29 Page: 33 CA.A
vchlist 11/30/2011 4:21:46PM Voucher List City of Auburn Page: 34 Bank code : 000 Voucher Date Vendor Invoice Description /Account Amount 409425 12/5/2011 020389 020389 JESTER, JIM & KAREN Continued) Total : 107.29 409426 12/5/2011 019628 JOHN S REALTY 009757 UTILITY REFUND - 1119 R ST NW 430.233.100 27.02 Total : 27.02 409427 12/5/2011 005949 K C ADMIN BLDG FILING FEES Blanket PO for filing fees - liens 430.00.534.110.41 17240.00 Total : 11240.00 409428 12/5/2011 210870 K C PET LICENSE PET LICENSES PET LICENSES SOLD BY CITY CLERKS FROM 651.237.103 27740.00 PET LICENSES SOLD BY PARKS FROM 651.237.103 120.00 PET LICENSES SOLD FROM 9/8/2011 THRU 651.237.103 900.00 PET LICENSES SOLD BY CANVASSER MATT 651.237.103 37360.00 PET LICENSES SOLD BY CANVASSER PEARL 651.237.103 27395.00 Total : 91515.00 409429 12/5/2011 015952 KEIGHER, JAMES 12/11/11 PERF PEFORMANCE ON DECEMBER 11 TH, 2011 001.33.575.280.41 27000.00 Total : 21000.00 409430 12/5/2011 016644 KEITHLY BARBER ASSOCIATES INC. 10- 1011671 INVOICE #10- 1011671 PROFESSIONAL 321.00.576.802.65 399.40 Total : 399.40 409431 12/5/2011 211530 KELLER SUPPLY CO S005226157.001 INVOICE #S005226157.001 HOT WATER Page: 34 CA.A
vchlist 11/30/2011 4:21:46PM Voucher List City of Auburn Page: 35 Bank code : 000 Voucher Date Vendor Invoice Description /Account Amount 409431 12/5/2011 211530 KELLER SUPPLY CO Continued) 505.00.524.500.31 214.50 Total : 214.50 409432 12/5/2011 211920 KENT NURSERY 24440 PLANTS FOR VARIOUS PARKS 001.33.576.100.31 568.30 Total : 568.30 409433 12/5/2011 212140 KEY BANK 0954 GFOA - REGISTRATION FOR DONDI TO ATTEND 001.14.514.230.49 195.00 AT &T - MONTHLY CHARGE FOR IPAD 001.14.514.100.42 14.99 AICPA - GOVERMENTAL ACCTG BOOKS 001.14.514.230.49 478.20 APA MEMBERSHIP FOR JANICE 001.14.514.230.49 219.00 EFFECTIVE PROMOTIONS - COLOR YOUR 434.00.537.120.31 17470.00 MCBEE - BANK DEPOSIT SLIP ORDERS 001.17.558.100.31 92.76 MCBEE - BANK DEPOSIT SLIP ORDERS 001.14.514.230.31 92.76 USE TAX 001.14.514.230.49 45.43 USE TAX 434.00.537.120.31 139.65 USE TAX 001.237.200 45.43 USE TAX 434.237.200 139.65 2769 King Co- Filing Fee Marchini Meadows Suit 001.32.532.200.41 232.49 Hotel accomodations for APWA Fall Page: 35 CA.A
vchlist 11/30/2011 4:21:46PM Voucher List City of Auburn Page: 36 Bank code : 000 Voucher Date Vendor Invoice Description /Account Amount 409433 12/5/2011 212140 KEY BANK Continued) 001.32.532.200.43 336.27 Monthly Data Charge for iPad- 001.32.532.200.42 14.99 GENERAC GUARDIAN CHOKE SOLENOID #OD8591 550.00.548.680.35 24.25 PACK & POP" TRAFFIC CONES 001.21.521.200.35 399.96 freight 001.21.521.200.35 5.00 5010 FLEX CUFFS (100 PER 60X)- 001.21.521.200.35 204.32 PRO -LOK STAINLESS STEEL SLIM JIM #LTO13 001.21.521.200.35 67.45 freight 001.21.521.200.31 24.99 USE TAX 550.00.548.680.35 2.30 USE TAX 001.21.521.200.35 20.74 USE TAX 550.237.200 2.30 USE TAX 001.237.200 20.74 Sales Tax 550.00.548.680.35 7.45 Sales Tax 001.21.521.200.35 37.67 3650 Keybank MasterCard - 001.356.903 132.00 Keybank Mastercard - 001.15.515.100.49 58.69 3668 HARVEST FEST SUPPLIES Page: 36 CA.A
vchlist Voucher List Page: 37 11/30/2011 4:21:46PM City of Auburn Bank code : 000 Voucher Date Vendor Invoice Description /Account 409433 12/5/2011 212140 KEY BANK Continued) Amount 001.33.574.220.31 98.52 PIZZA FOR GYM OPEN HOUSE 001.33.574.100.31 65.70 SUPPLIES FOR SENIOR VOLUNTEER LUNCHEON 001.33.574.210.31 22.89 ISTOCKPHOTO LP SERVICE 001.33.574.220.44 350.00 AT & T CHARGE, FABER 001.33.574.100.42 14.99 MOVIE, AROUND THE BELL 001.33.574.240.49 20.00 BIRTHDAY CARDS FOR STAFF 001.33.574.100.31 9.60 ROTARY LUNCHEON, FABER 001.33.574.100.43 30.00 USE TAX 001.33.574.210.31 2.17 SUPPLIES FOR SPECIALIZED REC 001.33.574.240.31 260.72 BALED STRAW, HARVEST FEST 001.33.574.240.31 26.25 HARVEST FEST SUPPLIES 001.33.574.240.31 203.99 SPECIALIZED REC SUPPLIES 001.33.574.240.31 34.80 PIZZA FOR AROUND THE BELL PROGRAM 001.33.574.240.49 57.08 LATE NIGHT SUPPLIES 001.33.574.240.31 26.25 HARVEST FEST SUPPLIES 001.33.574.240.31 52.49 LATE NIGHT SUPPLIES 001.33.574.240.31 120.44 HARVEST FEST SUPPLIES Page: 37 CA.A
vchlist Voucher List Page: 38 11/30/2011 4:21:46PM City of Auburn Bank code : 000 Voucher Date Vendor Invoice Description /Account 409433 12/5/2011 212140 KEY BANK Continued) 3676 Amount 001.33.574.240.31 55.81 LATE NIGHT SUPPLIES 001.33.574.240.31 72.05 HARVEST FEST SUPPLIES 001.33.574.240.31 72.05 THEATER SUPPLIES 001.33.575.280.41 144.28 TANDEM SPORT VOLLEYBALL TRIPLE NET 001.33.574.210.31 161.30 SEATTLE THUNDERBIRDS, SENIOR OUTING 001.33.574.210.49 154.00 HARVEST FEST PIZZA 001.33.574.240.31 76.65 HARVEST FEST SUPPLIES 001.33.574.240.31 17.02 SCROOGE, THE MUSICAL, SPECIALIZED REC 001.33.574.240.49 146.50 FACEBOOK AD, "MAGICAL OFFER" STEFFAN 001.33.573.201.44 54.99 PIZZA, BIRTHDAY PARTY PACKAGE 001.33.574.240.31 43.80 USE TAX 001.33.574.210.31 15.32 USE TAX 001.33.574.220.44 33.26 USE TAX 001.237.200 50.75 LOWES C412AO AEP BOARDWALK MATERIALS 321.00.576.802.65 9.71 STARBUCKS REFRESHMENTS FOR AEP 001.17.558.100.49 56.72 PIZZA FOR VOLUNTEERS PLANTING PROJECT 001.17.558.100.49 165.70 Page: 38 CA.A
vchlist Voucher List Page: 39 11/30/2011 4:21:46PM City of Auburn Bank code : 000 Voucher Date Vendor Invoice Description /Account 409433 12/5/2011 212140 KEY BANK Continued) 8360 Amount REFRESHMENTS FOR VOLUNTEERS PLANTING 001.17.558.100.49 51.81 AT & T DATA PLAN FOR KEVIN SNYDER IPAD 001.17.558.100.42 14.99 FUEL FOR CITY VEHICLE WHILE TRAVELING 001.17.558.100.43 30.80 DINNER FOR KEVIN SNYDER AND ELIZABETH 001.17.558.100.49 28.27 TRIMET PARKING WHILE AT APA CONFERENCE 001.17.558.100.43 10.00 KEVIN SNDYER MEAL WITH ATTENDING APA 001.17.558.100.49 8.95 BURGERVILLE MEAL KEVIN SNYDER AND 001.17.558.100.49 16.50 PARKING IN CITY OF PORTLAND KEVIN 001.17.558.100.43 2.40 KEVIN SNYDER AND ELIZABETH CHAMBERLAIN 001.17.558.100.49 77.00 STAR PARK PARKING PORTLAND RED LION 001.17.558.100.43 5.00 ENZIAN INN DON HILL ATTENDANCE AT ICC 001.17.524.200.43 211.48 DOUG LEIN, BILL THOMAS AND KEVIN SNYDER 001.17.558.100.49 225.00 C412AO AEP BOARDWALK SUPPLIES 321.00.576.802.65 46.54 RED LION INN HOTEL ACCLOMADATIONS FOR 001.17.558.100.43 482.06 CREDIT CARD USAGE - 001.13.516.100.44 25.00 ORCA CARDS FOR NOVEMBER 001.13.516.100.49 17200.00 AT &T DATA Page: 39 CA.A
vchlist 11/30/2011 4:21:46PM Voucher List City of Auburn Page: 40 Bank code : 000 Voucher Date Vendor Invoice Description /Account Amount 409433 12/5/2011 212140 KEY BANK Continued) 001.13.516.100.42 14.99 CREDIT CARD USAGE - 001.33.576.100.31 84.83 9738 AIRFARE - L PEARSON - CNOA 117.00.521.210.49 291.40 AIRFARE - B WILLIAMS - CNOA 117.00.521.210.49 291.40 HINSHAWS - MOTORCYCLE SUPPLIES 001.21.521.200.31 24.08 BUDGET CAR RENTAL - CNOA - B WILLIAMS 117.00.521.210.49 248.79 HOTELS.COM - PREPAY CNOA HOTEL - B 117.00.521.210.43 361.23 PACIFICNORT - TRAINING /MEMBERSHIP - DOLL 001.21.521.210.49 60.00 NORTHERN QUEST RESORT- 1ST NIGHT - 001.21.521.230.43 113.07 NORTHERN QUEST RESORT - 2 NIGHT - 001.21.521.230.43 113.07 SORENSON FORENSICS - TRENTMAN HOMICIDE 117.00.521.210.41 245.00 REGISTRATION /MEMBERSHIP CNOA - L PEARSON 117.00.521.210.49 420.00 REGISTRATION /MEMBERSHIP CNOA - B 117.00.521.210.49 420.00 RAY ALLEN - K9 SUPPLIES 001.21.521.200.31 59.95 AT &T DATA - BOB LEE IPAD 001.21.521.100.49 14.99 K9 STORM - K9 SUPPLIES 001.21.521.200.31 160.90 SERVICE FEE - EXCHANGE RATE K9 STORM 001.21.521.200.31 3.21 Page: 40 CA.A
vchlist 11/30/2011 4:21:46PM Voucher List City of Auburn Page: 41 Bank code : 000 Voucher Date Vendor Invoice Description /Account Amount 409433 12/5/2011 212140 KEY BANK Continued) USE TAX 001.21.521.200.31 20.98 USE TAX 001.237.200 20.98 Total : 12,095.25 409434 12/5/2011 003341 KING COUNTY OFFICE OF FINANCE WRIA9 -5745 WRIA 9 -5745 SECOND TRIMESTER OF 2011 001.98.558.100.41 67788.67 Total : 61788.67 409435 12/5/2011 002357 KING COUNTY TRAFFIC STORES 205505 KING COUNTY TRAFFIC STORES/ BLANKET 550.00.548.680.35 92.08 Total : 92.08 409436 12/5/2011 211210 KING COUNTY UMPIRES ASSOC 11/17/11INV OFFICIALS FOR YOUTH SOCCER 001.33.574.240.41 47126.00 Total : 41126.00 409437 12/5/2011 018438 KITCHEN, HEATHER 111711 REIMB Grant Funded - Employee Expense 001.21.525.100.43 36.00 Total : 36.00 409438 12/5/2011 019490 KPFF CONSULTING ENGINEERS 1011 - 111079 AG -C -402, CP1008,Bridge Load Rating 102.00.594.420.65 57906.22 AG -C -402 Bridge Load Rating Project 102.00.594.420.65 27409.88 Total : 81316.10 409439 12/5/2011 018685 KPG, INC. 106011 AG -C -406, NW City Hall Improvements, 330.00.594.300.65 87081.51 Page: 41 CA.A
vchlist Voucher List Page: 42 11/30/2011 4:21:46PM City of Auburn Bank code : 000 Voucher Date Vendor Invoice Description /Account 409439 12/5/2011 018685 018685 KPG, INC. (Continued) 409440 12/5/2011 003712 KRAZAN & ASSOCIATES, INC. 0668232 -1274 409441 12/5/2011 020383 LARSON, JOHN REFUND 409442 12/5/2011 017810 LE, DAN H. 111411INV 409443 12/5/2011 019777 LEE, CHERYL 2011 SENIOR REBATE 409444 12/5/2011 020312 LEIN, DOUG 111611 REIMB Amount Total : 81081.51 AG- S- 0437 CP0817B- Ellingson Sewer Pump 431.00.590.100.68 17540.60 Total : 11540.60 HANGAR 1014, DAMAGE /SECURITY DEP 435.399.501 17417.23 Total : 11417.23 COURT INTERPRETER SERVICES RENDERED 001.13.512.500.41 80.00 Total : 80.00 2011 SENIOR REBATE PROGRAM 430.343.401 95.36 2011 SENIOR REBATE PROGRAM 431.343.501 275.12 2011 SENIOR REBATE PROGRAM 432.343.831 86.62 2011 SENIOR REBATE PROGRAM 434.343.751 67.80 Total : 524.90 PARKING 9/7/11 AT PSRC SEATTLE 001.17.558.100.43 12.00 PARKING FEES STATE OF WASHINGTON ED 001.17.558.100.43 15.00 PARKING SEATTLE ARTS DISTRICT MEETING 001.17.558.100.43 10.00 PARKING AT PSRC ON 7/20 AND 8/3/11 Page: 42 CA.A
vchlist Voucher List Page: 43 11/30/2011 4:21:46PM City of Auburn Bank code : 000 Voucher Date Vendor Invoice Description /Account 409444 12/5/2011 020312 LEIN, DOUG 409445 12/5/2011 221710 LES SCHWAB TIRES Continued) 001.17.558.100.43 PARKING STATE OF WASHINGTON MEETING ON 001.17.558.100.43 BUS TICKET IN FROM TAMBA TO OSAK AIRPORT 001.17.558.100.43 ENT. SEATTLEEB5 MEETING PARKING 8/15/11 001.17.558.100.43 10/26/11 STATE OF WASHINGTON MEETING 001.17.558.100.43 PARKING KING COUNTY EXEC OFFICE ON 001.17.558.100.43 366223 LES SCHWAB TIRES / BLANKET PURCHASE 550.00.548.680.35 366373 LES SCHWAB TIRES / BLANKET PURCHASE 550.141.100 366419 LES SCHWAB TIRES / BLANKET PURCHASE 550.00.548.680.35 366424 LES SCHWAB TIRES / BLANKET PURCHASE 550.00.548.680.48 366432 LES SCHWAB TIRES / BLANKET PURCHASE 550.00.548.680.35 366514 LES SCHWAB TIRES / BLANKET PURCHASE 550.00.548.100.31 366643 LES SCHWAB TIRES / BLANKET PURCHASE 550.00.548.680.35 366797 Total : Amount 37.50 13.00 10.00 12.00 14.00 18.00 141.50 90.92 665.30 108.08 61.59 90.92 98.51 90.61 Page: 43 CA.A
vchlist 11/30/2011 4:21:46PM Voucher List City of Auburn Page: 44 Bank code : 000 Voucher Date Vendor Invoice Description /Account Amount 409445 12/5/2011 221710 LES SCHWAB TIRES Continued) LES SCHWAB TIRES / BLANKET PURCHASE 550.00.548.680.48 61.59 367307 LES SCHWAB TIRES / BLANKET PURCHASE 550.00.548.680.48 109.50 367410 LES SCHWAB TIRES / BLANKET PURCHASE 550.00.548.680.48 420.62 367415 LES SCHWAB TIRES / BLANKET PURCHASE 550.00.548.680.48 61.59 367416 LES SCHWAB TIRES / BLANKET PURCHASE 550.00.548.680.35 108.08 367514 LES SCHWAB TIRES / BLANKET PURCHASE 550.00.548.680.48 61.59 367695 LES SCHWAB TIRES / BLANKET PURCHASE 550.00.548.680.48 172.19 Total : 673.47 409446 12/5/2011 020407 LEUI, JAYSON 1379432 PARKS REFUND 001.347.699 85.00 Total : 85.00 409447 12/5/2011 221890 LIFE ASSIST, INC 581946 Grant Funded -Wool Blankets 001.21.525.100.49 424.20 Sales Tax 001.21.525.100.49 40.30 Total : 464.50 409448 12/5/2011 000044 LIM, VANNARA S. 2011- NOV -07 Page: 44 CA.A
vchlist Voucher List Page: 45 11/3012011 4:21.46PM City of Auburn Bank code 000 Voucher Date Vendor Invoice Description/Account Amount 409448 12/5/2011 000044 LIM,VANNARA S. Continued)COURT INTERPRETER SERVICES RENDERED 001 13.512.500.41 1 00.00 Total 100.00 409449 12/5/2011 222280 LLOYD ENTERPRISES INC 156102 Recycled concrete and washed rock for 09y S 436.00.536.200.31 Total 917.69 409451 12/5/2011 222200 LOWE'S HIW INC 09101 BLANKET PURCHASE ORDER FOR 505.00.524.500.31 22.73 09210 BLANKET PURCHASE ORDER FOR 505.00.524.500.31 9.57 09840 LOWE'S HIW INC./BLANKET PURCHASE 430.00.534.800.31 42.61 09908 FLASHLIGHTS-RECORDS AREA-09908 001.21.521.300.35 38.27 09971 BLANKET PURCHASE ORDER FOR 505.00.524.500.31 18.59 11445 OPEN PO FOR MISC.PURCHASES FOR PARKS 001.33.576.100.31 712 11740 BLANKET PURCHASE ORDER FOR 505.00.524.500.31 14.21 12230 STORAGE BINS 001.33.574.240.31 24.68 12957 BLANKET PURCHASE ORDER FOR Page: 45 CA.A
vchlist 11/30/2011 4:21:46PM Voucher List City of Auburn Page: 46 Bank code : 000 Voucher Date Vendor Invoice Description /Account Amount 409451 12/5/2011 222200 LOWE'S HIW, INC Continued) 505.00.524.500.31 80.88 17039 Grant Funded -Pry Bars 001.21.525.100.49 127.88 Grant Funded - Headlamps 001.21.525.100.49 17245.12 Grant Funded - Kneepads 001.21.525.100.49 339.32 Sales Tax 001.21.525.100.49 162.67 20769 BLANKET PURCHASE ORDER FOR 505.00.524.500.31 17.39 23321 MISC. SUPPLIES FOR PARKS MAINT. 001.33.576.100.31 61.25 23322 LOWE'S HIW, INC. / BLANKET PURCHASE 001.42.542.300.31 87.58 23332 LOWE'S HIW, INC. / BLANKET PURCHASE 550.00.548.150.35 72.82 23413 BLANKET PURCHASE ORDER FOR 505.00.524.500.31 47.11 23566 LOWE'S HIW, INC. / BLANKET PURCHASE 001.42.542.300.31 141.78 24025 LOWE'S HIW, INC. / BLANKET PURCHASE 001.42.542.300.31 18.54 24061 OPEN PO FOR MISC. PURCHASES FOR PARKS 001.33.576.100.31 14.69 24063 Page: 46 CA.A
vchlist 11/30/2011 4:21:46PM Voucher List City of Auburn Page: 47 Bank code : 000 Voucher Date Vendor Invoice Description /Account Amount 409451 12/5/2011 222200 LOWE'S HIW, INC Continued) MISC. SUPPLIES; SHOVELS, TAPE, NUTS, 437.00.576.600.31 66.74 24118 OPEN PO FOR MISC. PURCHASES FOR PARKS 001.33.576.100.31 8.83 24133 MISC. SUPPLIES; SHOVELS, TAPE, NUTS, 437.00.576.600.31 38.18 24156 LOWE'S HIW, INC. / BLANKET PURCHASE 001.42.542.300.31 27.89 24179 OPEN PO FOR MISC. PURCHASES FOR PARKS 001.33.576.100.31 17.62 24232 BLANKET PURCHASE ORDER FOR 505.00.524.500.31 3.42 24240 LOWE'S HIW, INC. / BLANKET PURCHASE 550.00.548.150.35 250.72 24242 OPEN PO FOR MISC. PURCHASES FOR PARKS 001.33.576.100.31 21.86 24245 BLANKET PURCHASE ORDER FOR 505.00.524.500.31 77.34 24254 LOWE'S HIW, INC. / BLANKET PURCHASE 550.00.548.150.35 60.58 24275 LOWE'S HIW, INC. / BLANKET PURCHASE 431.00.535.800.31 5.66 24298 OPEN PO FOR MISC. PURCHASES FOR PARKS 001.33.576.100.31 36.38 Page: 47 CA.A
vchlist 11/30/2011 4:21:46PM Voucher List City of Auburn Page: 48 Bank code : 000 Voucher Date Vendor Invoice Description /Account Amount 409451 12/5/2011 222200 LOWE'S HIW, INC Continued) 24315 LOWE'S HIW, INC. / BLANKET PURCHASE 431.00.535.800.31 5.43 24425 LOWE'S HIW, INC. / BLANKET PURCHASE 550.00.548.150.35 64.15 24462 LOWE'S HIW, INC. / BLANKET PURCHASE 432.00.535.900.35 43.73 24485 OPEN PO FOR MISC. PURCHASES FOR PARKS 001.33.576.100.31 18.59 24533 BLANKET PURCHASE ORDER FOR 505.00.524.500.31 51.79 24552 OPEN PO FOR MISC. PURCHASES FOR PARKS 001.33.576.100.31 245.83 24569 LOWE'S HIW, INC. / BLANKET PURCHASE 001.42.542.300.31 115.37 24593 MISC. SUPPLIES FOR PARKS MAINT. 001.33.576.100.31 35.58 24686 LOWE'S HIW, INC. / BLANKET PURCHASE 431.00.535.800.31 26.94 24745 Supplies for cemetery use. 436.00.536.200.31 95.92 24953 LOWE'S HIW, INC. / BLANKET PURCHASE 001.42.542.300.31 67.59 24961 Blanket PO for Miscellaneous Page: 48 CA.A
vchlist 11/30/2011 4:21:46PM Voucher List City of Auburn Page: 49 Bank code : 000 Voucher Date Vendor Invoice Description /Account Amount 409451 12/5/2011 222200 LOWE'S HIW, INC Continued) 001.32.532.200.31 5.80 25171 LOWE'S HIW, INC. / BLANKET PURCHASE 431.00.535.800.35 11.23 25193 BLANKET PURCHASE ORDER FOR 505.00.524.500.31 16.80 25195 LOWE'S HIW, INC. / BLANKET PURCHASE 431.00.535.800.31 39.78 43435 LOWE'S HIW, INC. / BLANKET PURCHASE 430.00.534.800.31 18.52 Total : 41073.08 409452 12/5/2011 012034 LOZI E R, RAD I N E 11 /22/11 PC OPEN PO FOR PETTY CASH REIM. FOR THE 001.33.574.210.31 99.62 OPEN PO FOR PETTY CASH REIM. FOR THE 001.33.574.210.43 96.81 Total : 196.43 409453 12/5/2011 020400 LUMBER LIQUIDATORS #001 067169 UTILITY REFUND - 1720 PIKE ST NE #1 434.233.100 600.00 Total : 600.00 409454 12/5/2011 010463 LYNDEN PRECAST LLC 11633 8 grave liners and 3 vaults for resale 436.00.536.200.34 17824.00 Total : 11824.00 409455 12/5/2011 230210 MACK, WILLIAM 110311INV Grant Funded -CERT Instructor 001.21.525.100.41 87.50 Page: 49 CA.A
vchlist Voucher List Page: 50 11/30/2011 4:21:46PM City of Auburn Bank code : 000 Voucher Date Vendor Invoice Description /Account 409455 12/5/2011 230210 230210 MACK, WILLIAM (Continued) 409456 12/5/2011 020386 MARTIN, MORRAE O C00109786 409457 12/5/2011 020409 MCGOWAN, EVA ELENA PATINO OZ /SUPERVISION 409458 12/5/2011 231930 MCKINSTRY CO 2845211 2847011 2848411 2886111 2886511 2886611 409459 12/5/2011 017991 MEHL, JULIE 112811 PC Amount Total : 87.50 BAIL REFUND - M MARTIN 651.237.172 17000.00 Total : 11000.00 SUPERVISION OF CHILDREN FOR THE AUBURN 001.33.575.280.41 210.00 Total : 210.00 JOB #284659 TROUBLEHSHOOT CU2, REMOVED 505.00.524.500.48 47840.01 JOB #288019 TROUBLESHOOT FOR KITCHEN 505.00.524.500.48 637.29 JOB #288365 AHU 1 NOT MOVING ANY AIR - 505.00.524.500.48 145.63 INVOICE #2886111 TROUBLESHOT AND 505.00.524.500.48 47989.44 JOB #288295 COIL CLEANING 505.00.524.500.48 832.13 JOB #288296 SOUTH SIDE UNIT PUMP 505.00.524.500.41 351.49 Total : 117795.99 MOVIE TICKET FOR LATE NIGHT PRIZE 001.33.574.240.31 10.00 PARKING, FABER Page: 50 CA.A
vchlist 11/30/2011 4:21:46PM Voucher List City of Auburn Page: 51 Bank code : 000 Voucher Date Vendor Invoice Description /Account Amount 409459 12/5/2011 017991 MEHL, JULIE Continued) 001.33.574.100.43 16.00 PARKING FOR CONFERENCE, RUSTON 001.33.574.240.43 18.00 PARKING FOR CONFERENCE, PACHCIARZ 001.33.573.901.43 16.00 FOOD HANDLERS PERMIT, ALEXANDER & 001.33.574.240.49 20.00 MOSS REMOVAL FOR BOCCE COURTS 001.33.576.100.31 21.86 SUPPLIES FOR AROUND THE BELL 001.33.574.240.31 21.90 Total : 123.76 409460 12/5/2011 017550 MESSAGEWARE INC MPS9186 Messageware AttachView 2010 for Outlook 518.00.518.880.48 564.00 USE TAX 518.00.518.880.48 53.58 USE TAX 518.237.200 53.58 Total : 564.00 409461 12/5/2011 233000 MICROFLEX INC 00020317 October 2011 Tax Audit Program 001.14.514.230.41 75.75 Total : 75.75 409462 12/5/2011 010342 MILLER, SARAH 111711 RE I M B Grant Funded - Conference Reimbursement 001.21.525.100.43 717.26 Total : 717.26 409463 12/5/2011 014274 MONSON, TRISHA 120511 PC FINANCE: COFFEE FOR AIRPORT ADV. 001.14.514.100.31 14.18 Page: 51 CA.A
vchlist 11/30/2011 4:21:46PM Voucher List City of Auburn Page: 52 Bank code : 000 Voucher Date Vendor Invoice Description /Account Amount 409463 12/5/2011 014274 MONSON, TRISHA Continued) EMERGENCY MGMT: CERT. GRADUATION CAKE 001.21.525.100.31 17.99 EMERGENCY MGMT: PARTS FOR RADIOS AND 001.21.525.100.31 8.96 HR: REFRESHMENTS FOR EMPLOYEE BENEFITS 001.13.516.100.31 30.31 PLANNING: PARKING FEE FOR ATTENDANCE 001.17.558.100.43 12.00 Total : 83.44 409464 12/5/2011 019525 MOON SECURITY SERVICES INC 553420 INVOICE #553420 EHM FOR OCTOBER 2011 001.13.512.510.41 312.00 Total : 312.00 409465 12/5/2011 020406 MORAVEC, LINDA 1379431 PARKS REFUND 001.347.699 48.00 Total : 48.00 409466 12/5/2011 012516 NATIONAL CONSTRUCTION RENTAL 3306682 C412AO MONTHLY TOILET RENTAL INV 3306682 321.00.576.802.65 59.50 Total : 59.50 409467 12/5/2011 241510 MEMBERSHIP LOC KBOX 4047 34029 National League of Cities dues for 001.11.513.100.49 37813.00 Total : 31813.00 409468 12/5/2011 241800 NATL ALLIANCE FOR YOUTH SPORTS 21784 19 WRESTLING COACH CERTIFICATES 001.33.574.240.49 380.00 Total : 380.00 409469 12/5/2011 020047 NGF CONSLTING, INC. 100054 Page: 52 CA.A
vchlist Voucher List Page: 53 11/30/2011 4:21:46PM City of Auburn Bank code : 000 Voucher Date Vendor Invoice Description /Account 409469 12/5/2011 020047 NGF CONSLTING, INC. Continued) 409470 12/5/2011 242200 NICAISE, THOMAS 111611 REIMB 409471 12/5/2011 020366 NIEMEN GLASS OF KENT 12737 409472 12/5/2011 242580 NORMED 41313 - 621081 Amount Operations review City of Auburn Golf 437.00.576.610.41 57647.75 Total : 51647.75 Annual cert. renewal for Thomas Nicaise 430.00.534.800.49 42.00 Annual BAT renewal Thomas Nicaise 430.00.534.800.49 42.00 Total : 84.00 WEATHERIZATION- -JUDY INKSTER'S WINDOW 119.00.559.200.63 481.60 Total : 481.60 Grant Funded -SAM Splint 001.21.525.100.49 98.88 Grant Funded - Rolled Gauze 001.21.525.100.49 73.20 Grant Funded -N95 Masks 001.21.525.100.49 10.77 Grant Funded -Cold Pack 001.21.525.100.49 42.00 Grant Funded -Sm Nitrile Gloves 001.21.525.100.49 8.36 Grant Funded -M Nitrile Gloves 001.21.525.100.49 58.52 Grant Funded -L Nitrile Gloves 001.21.525.100.49 75.24 Grant Funded -XL Nitrile Gloves 001.21.525.100.49 75.24 Sales Tax 001.21.525.100.49 42.01 Page: 53 CA.A
vchlist Voucher List Page: 54 11/30/2011 4:21:46PM City of Auburn Bank code : 000 Voucher Date Vendor Invoice Description /Account 409472 12/5/2011 242580 242580 NORMED 409473 12/5/2011 151180 NORTHWEST RACING ASSOC., LP 409474 12/5/2011 250210 OFFICE DEPOT Continued) AUBURN TOURISM BOARD SETUP /TEARDOWN FOR WEDDING SHOW 104.00.557.300.41 1405677769 OPEN PO FOR SUPPLIES FOR SENIOR CENTER 001.33.574.210.31 583364769001 Blanket PO for Miscellaneious Office 001.32.532.200.31 584747732001 CREDIT FOR MEDIA BINDER RETURN - 001.21.521.300.31 584755368001 OPEN PO FOR SUPPLIES FOR SENIOR CENTER 001.33.574.210.31 585300565001 SPECIALTY BINDERS - 585300565001 001.21.521.300.31 585300684001 MARKERS - 585300684001 001.21.521.300.31 585317229001 INVOICE #585317229001 MISC SUPPLIES 001.13.516.100.31 585481194001 OFFICE SUPPLIES - PD 585481194001 001.21.521.100.31 585694531001 INVOICE #585694531001 MISC SUPPLIES 001.13.516.100.31 585695220001 INVOICE #585695220001 MISC SUPPLIES Amount Total : 484.22 610.00 Total : 610.00 29.15 89.91 17.29 181.48 379.31 4.22 100.60 103.66 72.73 Page: 54 CA.A
vchlist Voucher List Page: 55 11/30/2011 4:21:46PM City of Auburn Bank code : 000 Voucher Date Vendor Invoice Description /Account 409474 12/5/2011 250210 OFFICE DEPOT (Continued) 001.13.516.100.31 585841555001 Office supplies 518.00.518.780.31 585903576001 Blanket PO for Miscellaneious Office 001.32.532.200.31 586077083001 binders, AA batteries, tape, post it 001.14.514.230.31 586122729001 POCKET TABS - RECORDS - 586122729001 001.21.521.300.31 586156452001 PLANNER SAMPLES - PD - 586156452001 001.21.521.100.31 586156452002 PLANNER SAMPLE - 58615642002 001.21.521.100.31 586156560001 PLANNER SAMPLE - 586156560001 001.21.521.100.31 Total : 409475 12/5/2011 122670 OFFICEMAX CONTRACT INC 001528 Citywide Paper Supply 518.00.518.780.31 065791 OFFICEMAX SUPPLY ORDER INVOICE NO.065791 001.15.514.300.31 065869 OFFICEMAX SUPPLY ORDER INVOICE NO.065869 001.15.514.300.31 086829 Citywide Paper Supply Amount 42.57 109.76 79.67 87.23 6.55 70.13 1.68 4.80 1,200.70 328.50 42.83 220.45 Page: 55 CA.A
vchlist 11/30/2011 4:21:46PM Voucher List City of Auburn Page: 56 Bank code : 000 Voucher Date Vendor Invoice Description /Account Amount 409475 12/5/2011 122670 OFFICEMAX CONTRACT INC Continued) 518.00.518.780.31 17156.65 113097 OfficeMax- 001.15.515.100.31 718.33 129834 INVOICE #129834 MISC SUPPLIES 001.13.512.500.31 408.28 130089 INVOICE #130089 MISC SUPPLIES 001.13.512.500.31 110.22 143142 OPEN PO FOR PARKS AND REC FOR OFFICE 001.33.574.220.31 56.09 154505 Printing services - packets 518.00.518.780.41 267.46 171595 Printing Services - Packets 518.00.518.780.41 405.01 182123 Citywide Paper Supply 518.00.518.780.31 657.00 200280 OPEN PO FOR PARKS AND REC FOR OFFICE 001.33.574.220.31 105.60 200411 OPEN PO FOR PARKS AND REC FOR OFFICE 001.33.574.220.31 17.52 211629 INVOICE #211629 MISC SUPPLIES 001.13.512.500.31 7.50 249284 INVOICE #249284 ECONOMATS - PRAB 001.33.574.100.31 394.11 251184 Page: 56 CA.A
vchlist 11/30/2011 4:21:46PM Voucher List City of Auburn Page: 57 Bank code : 000 Voucher Date Vendor Invoice Description /Account Amount 409475 12/5/2011 122670 OFFICEMAX CONTRACT INC Continued) Printing services - packets 518.00.518.780.41 93.30 278731 INVOICE #278731 ECONOMATS - PRAB 001.33.574.100.31 98.53 516764 Citywide Paper Supply 518.00.518.780.31 262.80 581416 OPEN PO FOR PARKS AND REC FOR OFFICE 001.33.574.220.31 49.83 596683 INVOICE #596683 MISC SUPPLIES 001.13.512.500.31 330.67 829359 Citywide Paper Supply 518.00.518.780.31 492.75 877893 Printing Services - Packets 518.00.518.780.41 480.41 891935 Printing Services - Packets 518.00.518.780.41 416.09 891936 Printing Services - Packets 518.00.518.780.41 428.66 900352 OPEN PO FOR PARKS AND REC FOR OFFICE 001.33.575.300.31 65.70 901551 Citywide Paper Supply 518.00.518.780.31 171.15 988029 Printing Services - Packets 518.00.518.780.41 576.85 Page: 57 CA.A
vchlist Voucher List Page: 58 11/30/2011 4:21:46PM City of Auburn Bank code : 000 Voucher Date Vendor Invoice Description /Account 409475 12/5/2011 122670 OFFICEMAX CONTRACT INC (Continued) 988030 409476 12/5/2011 012740 OLYMPIC SECURITY SERVICES, INC S1 +0025666 409477 12/5/2011 013832 ORKIN, INC. 69065720 69546020 409478 12/5/2011 016417 PACIFIC COAST MEMORIALS, INC 11 -02922 409479 12/5/2011 260240 PACIFIC POWER PRODUCTS 837975 -00 409480 12/5/2011 261460 PARAMETRIX INC 16 -62799 Amount Printing Services - Packets 518.00.518.780.41 692.36 Total : 91054.65 INVOICE #SI +0025666 SECURITY SCREENERS 001.13.512.500.41 37040.00 Total : 31040.00 ORKIN: PEST CONTROL FOR THE MUSEUM 001.33.575.300.41 166.56 INVOICE #69546020 SCHEDULED SERVICE FOR 505.00.524.500.41 68.94 Total : 235.50 Crabtree marker for resale. 436.00.536.200.34 515.00 Total : 515.00 PACIFIC POWER PRODUCTS AKA PACIFIC 431.00.535.800.41 17621.27 Total : 11621.27 AG -C -3507 CP0817 White River Storm 432.00.590.100.68 47070.72 AG -C -350, Parametrix, White River Storm 432.00.590.100.68 77921.31 AG -C -350 White River Storm Station - 432.00.590.100.68 29.84 Page: 58 CA.A
vchlist 11/30/2011 4:21:46PM Voucher List City of Auburn Page: 59 Bank code : 000 Voucher Date Vendor Invoice Description /Account Amount 409480 12/5/2011 261460 261460 PARAMETRIX INC Continued) Total : 12,021.87 409481 12/5/2011 015127 PAST PERFECT SOFTWARE 90580726 HOSTING FEE FOR PHOTOS ON THE WEB 001.33.575.300.31 130.00 PPO UPGRADE SOFTWARE UPDATE 001.33.575.300.31 99.00 Total : 229.00 409482 12/5/2011 016025 PAUL YESTER PRODUCTIONS AAT110920 SOUND SERVICES AT AUBURN AVE THEATER 001.33.575.280.41 160.00 AAT111108/B SOUND SERVICES AT AUBURN AVE THEATER 001.33.575.280.41 290.00 Total : 450.00 409483 12/5/2011 012214 PEARL BUILDING SERVICES 3729 AG -S -045: JANITORIAL SERVICES AT THE 505.00.524.500.41 825.00 3730 AG -S -045: JANITORIAL SERVICES AT THE 505.00.524.500.41 125.00 3731 AG -S -045: JANITORIAL SERVICES AT THE 505.00.524.500.41 17900.00 3732 AG -S -045: JANITORIAL SERVICES AT THE 505.00.524.500.41 200.00 3733 AG -S -045: JANITORIAL SERVICES AT 505.00.524.500.41 350.00 3734 AG -S -045: JANITORIAL SERVICES AT THE 505.00.524.500.41 200.00 Page: 59 CA.A
vchlist 11/30/2011 4:21:46PM Voucher List City of Auburn Page: 60 Bank code : 000 Voucher Date Vendor Invoice Description /Account Amount 409483 12/5/2011 012214 PEARL BUILDING SERVICES Continued) 3735 AG -S -045: JANITORIAL SERVICES AT 505.00.524.500.41 40.00 Total : 31640.00 409484 12/5/2011 012323 PERFORMANCE ABATEMENT 02012007801 PROPOSAL - REMOVE AND DISPOSE UP TO 505.00.524.500.48 11, 733.00 Sales Tax 505.00.524.500.48 17118.44 Total : 12,851.44 409485 12/5/2011 015534 PETERSON, LESLEE JO 35909 MASSAGE SERVICES AT THE SENIOR CENTER: 001.33.574.210.41 48.00 Total : 48.00 409486 12/5/2011 020396 PHILLIPS RES GROUP 066278 UTILITY REFUND - 504 H ST NE 430.233.100 88.71 Total : 88.71 409487 12/5/2011 005950 PIERCE COUNTY AUDITOR FILING FEES BLANKET PO FOR FILING FEES -LIENS 430.00.534.110.41 124.00 Total : 124.00 409488 12/5/2011 263510 PLATT ELECTRIC 0509206 PLATT ELECTRIC / BLANLET PURCHASE ORDER 550.00.548.150.35 13.68 0513970 BLANKET PURCHASE ORDER FOR 505.00.524.500.31 132.19 0556613 BLANKET PURCHASE ORDER FOR 505.00.524.500.31 75.69 Page: 60 CA.A
vchlist Voucher List Page: 61 11/30/2011 4:21:46PM City of Auburn Bank code : 000 Voucher Date Vendor Invoice Description /Account 409488 12/5/2011 263510 PLATT ELECTRIC (Continued) 0559109 0568075 0573486 409489 12/5/2011 014282 PLATTER, TOMAS ANTHONY 111411 INV 409490 12/5/2011 015769 PROPERTIES NW OF GIG HARBOR 028183 409491 12/5/2011 016322 PROSPERITY COUNSELING AND 110911 INV 409492 12/5/2011 265220 PUGET SOUND ENERGY 0147418032 120511 ELEC /GAS Amount BLANKET PURCHASE ORDER FOR 505.00.524.500.31 34.96 PLATT ELECTRIC / BLANLET PURCHASE ORDER 001.42.542.300.31 55.94 PLATT ELECTRIC / BLANLET PURCHASE ORDER 001.42.542.300.31 223.77 Total : 536.23 PRO -TEM SERVICES RENDERED 11/14/11 001.13.512.500.41 187.50 Total : 187.50 UTILITY REFUND - 11220 SE 314TH PL 430.233.100 53.83 Total : 53.83 RESIDENTIAL TREATMENT SERVICES 001.13.512.510.41 57470.80 Total : 51470.80 Ext. of gas facilities for Prom. Proj. 330.00.594.100.65 147697.00 ELECTRIC & GAS CHARGES FOR OCTOBER - 505.00.524.500.47 30, 565.36 ELECTRIC & GAS CHARGES FOR OCTOBER - 001.33.576.100.47 87523.36 ELECTRIC & GAS CHARGES FOR OCTOBER - Page: 61 CA.A
vchlist Voucher List Page: 62 11/30/2011 4:21:46PM City of Auburn Bank code : 000 Voucher Date Vendor Invoice Description /Account Amount 409492 12/5/2011 265220 PUGET SOUND ENERGY Continued) 001.42.542.300.47 46, 392.57 ELECTRIC & GAS CHARGES FOR OCTOBER - 430.00.534.800.47 45, 790.41 ELECTRIC & GAS CHARGES FOR OCTOBER - 431.00.535.800.47 198.52 ELECTRIC & GAS CHARGES FOR OCTOBER - 432.00.535.900.47 846.97 ELECTRIC & GAS CHARGES FOR OCTOBER - 432.00.590.100.68 1.63 Total : 147,015.82 409493 12/5/2011 017762 PUGET SOUND PLANTS, INC. 76000 TREES AND SHRUBS FOR VARIOUS PARKS 001.33.576.100.31 87373.47 Total : 81373.47 409494 12/5/2011 270090 QUALITY FENCE BUILDERS, INC 23949 OPEN PO FOR MISC FENCE REPAIRS, PARKS 001.33.576.100.48 507.78 FURNISH AND INSTALL 9' HIGH WINDSCREEN 001.33.576.100.48 17372.34 Total : 11880.12 409495 12/5/2011 270210 QUIRING MONUMENTS, INC 122632 Marker and inscription for resale. 436.00.536.200.34 477.00 122633 Marker and inscription for resale. 436.00.536.200.34 80.00 Total : 557.00 409496 12/5/2011 016790 R.L. ALIA COMPANY 10 -24410 CP09227 City Hall Plaza Improvements, 330.00.594.200.65 17879.72 Total : 11879.72 Page: 62 CA.A
vchlist Voucher List Page: 63 11/30/2011 4:21:46PM City of Auburn Bank code : 000 Voucher Date Vendor Invoice Description /Account 409497 12/5/2011 012991 RECOVERY CENTER OF KING COUNTY 00000 -0633 409498 12/5/2011 011267 REDFLEX TRAFFIC SYSTEMS INC 34236 409499 12/5/2011 020392 REO HOMES NORTHWEST 050118 409500 12/5/2011 005129 REO WORLD -JIM CLIFFORD 066246 409501 12/5/2011 018875 RH2 ENGINEERING, INC 54855 409502 12/5/2011 020410 ROBBINS COMPANY 1720831 1720833 409503 12/5/2011 272610 ROCKHURST COLLEGE CONTINUING 1197928 -001 Amount INVOICE #00000 -0633 SERVICES RENDERED 001.13.512.510.41 67085.49 Total : 61085.49 2011 BLANKET PO - PHOTO ENFORCEMENT 001.21.521.200.41 557644.34 Total : 55, 644.34 UTILITY REFUND - 11522 SE 316TH PL 430.233.100 225.94 Total : 225.94 UTILITY REFUND - 710 63RD ST SE 431.233.100 92.48 Total : 92.48 AG -C -393 Lakeland Hills Reservoir 6- 430.00.590.100.68 87189.78 Total : 81189.78 PROPANE /CYLINDER RENTALS FOR PARKS AND 001.33.574.220.31 26.28 PROPANE /CYLINDER RENTALS FOR PARKS AND 001.33.574.210.31 13.14 Total : 39.42 WOMEN'S CONFERENCE -VAN TROJEN - 001.21.521.300.49 149.00 Page: 63 CA.A
vchlist 11/30/2011 4:21:46PM Voucher List City of Auburn Page: 64 Bank code : 000 Voucher Date Vendor Invoice Description /Account Amount 409503 12/5/2011 272610 272610 ROCKHURST COLLEGE CONTINUING (Continued) Total : 149.00 409504 12/5/2011 019120 ROSELLE, DAVID 111511 REIMB WDM, CCS Certification Renewal David 430.00.534.800.49 42.00 Total : 42.00 409505 12/5/2011 009835 RUSNAK, LAW OFFICES OF MATTHEW J. 111711 INV BLANKET PURCHASE ORDER FOR PUBLIC 001.13.512.500.41 267250.00 Total : 26,250.00 409506 12/5/2011 280000 S& B INC S B -22873 S & B INC. /BLANKET PURCHASE ORDER FOR 430.00.534.800.48 641.67 Total : 641.67 409507 12/5/2011 016381 SAFARILAND, LLC 111- 150493 EVIDENCE ROOM MATERIALS - 111- 150493 001.21.521.300.35 344.98 Total : 344.98 409508 12/5/2011 280505 SAM'S CLUB DIRECT 000064 ITEMS FOR LATE NIGHT ON 10/22/11. THIS 001.33.574.240.31 397.32 000065 CONCESSIONS FOR YOUTH COUNCIL 001.33.574.240.31 167.96 001310 SEPTEMBER SUPPER CLUB 001.33.574.210.31 105.52 001992 ITEMS FOR WELLNESS FAIR 001.33.574.210.31 373.01 002318 MISC. ITEMS FOR EMPLOYEE BENEFITS FAIR 001.13.516.100.49 34.21 Page: 64 CA.A
vchlist Voucher List Page: 65 11/30/2011 4:21:46PM City of Auburn Bank code : 000 Voucher Date Vendor Invoice Description /Account 409508 12/5/2011 280505 SAM'S CLUB DIRECT 409509 12/5/2011 014110 SATCOM DIRECT COMMUNICATIONS 409510 12/5/2011 020405 SAVORY, AN N ETTE Continued) 002339 003680 005566 005607 005644 009143 009860 7274904 7274905 1379429 ITEMS FOR WELLNESS FAIR 001.33.574.210.31 ITEMS FOR SENIOR WELLNESS. INVOICE 001.33.574.210.31 CANDY, PAPER PRODUCTS & COOKIE 001.33.574.240.31 ITEMS FOR WELLNESS FAIR 001.33.574.210.31 HOT DOGS, BUNS, PAPER PRODUCTS, CANDY 001.33.574.240.31 HOT DOGS, BUNS, PAPER PRODUCTS, CANDY 001.33.574.220.31 HOT DOGS, BUNS, PAPER PRODUCTS, CANDY 001.33.574.240.31 GRAHAM CRACKERS, CHOCOLATE AND FOIL FOR 001.33.574.240.31 Total Sat phones invoices for year 001.21.525.100.42 Sat phones invoices for year 001.21.525.100.42 PARKS REFUND Total : Amount 202.76 50.84 478.41 214.38 192.84 103.67 271.93 235.52 2,828.37 39.95 39.95 79.90 Page: 65 CA.A
vchlist 11/30/2011 4:21:46PM Voucher List City of Auburn Bank code : 000 Voucher Date Vendor Invoice Description /Account 409510 12/5/2011 020405 SAVORY, AN N ETTE 409511 12/5/2011 280870 SCARFF MOTORS, INC Continued) 514831 514905 514932 515025 515031 515781 515894 C90295 001.347.699 SCARFF MOTORS, INC. / BLANKET - 550.00.548.100.31 SCARFF MOTORS, INC. / BLANKET - 550.00.548.680.35 SCARFF MOTORS, INC. / BLANKET - 550.00.548.100.31 SCARFF MOTORS, INC. / BLANKET - 550.00.548.680.35 SCARFF MOTORS, INC. / BLANKET - 550.141.100 SCARFF MOTORS, INC. / BLANKET - 550.00.548.680.35 SCARFF MOTORS, INC. / BLANKET - 550.141.100 Back Up Alarm 550.00.590.100.64 Back Up Sensor 550.00.590.100.64 Install Kit 550.00.590.100.64 Amber LED Lights 550.00.590.100.64 Switch Panel (w /switches) 550.00.590.100.64 Page: 66 Amount 60.00 Total : 60.00 24.33 14.04 24.33 325.40 82.02 340.49 136.83 78.75 186.75 44.25 239.72 37.49 Page: 66 CA.A
vchlist Voucher List Page: 67 11/30/2011 4:21:46PM City of Auburn Bank code : 000 Voucher Date Vendor Invoice Description /Account Amount 409511 12/5/2011 280870 SCARFF MOTORS, INC Continued) Wire 550.00.590.100.64 35.00 freight 550.00.590.100.64 15.00 5 hours Labor 550.00.590.100.64 490.00 Sales Tax 550.00.590.100.64 107.06 Total : 2,132.80 409512 12/5/2011 020390 SCEHOVIC, RICHARD 018267 UTILITY REFUND - 5401 HIGHLAND DR SE 430.233.100 125.74 Total : 125.74 409513 12/5/2011 020399 SCHOBER, ESTATE OF NORMA 067133 UTILITY REFUND - 111 G ST SE 430.233.100 33.20 Total : 33.20 409514 12/5/2011 282040 SEATTLE TIMES 030785204 LEGAL AD #4145035 001.15.514.300.44 153.36 030785204 LEGAL AD #4146263 001.15.514.300.44 70.52 Total : 223.88 409515 12/5/2011 020414 SELVAR, MARTIN REBATE WATER UTILITY TOILET REBATE PROGRAM 430.00.534.100.41 100.00 Total : 100.00 409516 12/5/2011 282650 SEVERT, LINDA 12/10/11 PERF PERFORMANCE FOR BREAKFAST WITH SANTA Page: 67 CA.A
vchlist Voucher List Page: 68 11/30/2011 4:21:46PM City of Auburn Bank code : 000 Voucher Date Vendor Invoice Description /Account Amount 409516 12/5/2011 282650 SEVERT, LINDA Continued) 001.33.574.240.41 600.00 Total : 600.00 409517 12/5/2011 020411 SHINN, LORI A C00081914 BAIL REFUND - H BURT 651.237.172 17000.00 Total : 11000.00 409518 12/5/2011 001187 SHRED -IT WESTERN WASHINGTON 101138501 INVOICE #101138501 -COURT 001.13.512.500.49 37.12 INVOICE #101138501 - PROBATION 001.13.512.510.49 12.38 101143187 SHREDDING PD - 101143187 001.21.521.100.41 49.50 101146917 SHRED -IT WESTERN WASHINGTON / BLANKET 001.42.542.300.41 9.90 SHRED -IT WESTERN WASHINGTON / BLANKET 430.00.534.800.41 9.90 SHRED -IT WESTERN WASHINGTON / BLANKET 431.00.535.800.41 9.90 SHRED -IT WESTERN WASHINGTON / BLANKET 432.00.535.900.41 9.90 SHRED -IT WESTERN WASHINGTON / BLANKET 550.00.548.100.41 9.90 Total : 148.50 409519 12/5/2011 001004 SMITH, DANNY V. 12/9/11 PERF 409520 12/5/2011 009941 SO K C CULTURAL COALITION 111511 INV PERFORMANCE "CHRISTMAS WITH ELVIS" ON 001.33.575.280.41 27000.00 Total : 21000.00 Page: 68 CA.A
vchlist Voucher List Page: 69 11/30/2011 4:21:46PM City of Auburn Bank code : 000 Voucher Date Vendor Invoice Description /Account Amount 409520 12/5/2011 009941 SO K C CULTURAL COALITION Continued) ANNUAL MEMBERSHIP DUES FOR 2012 001.33.573.201.49 30.00 Total : 30.00 409521 12/5/2011 284470 SOLID WASTE ASSOC OF N AMERICA 2012 -51264 Annual SWANA membership - Joan Nelson 434.00.537.100.49 183.00 Total : 183.00 409522 12/5/2011 011874 SOUND MENTAL HEALTH CIT014 -1011 INVOICE #CIT014 -1011 REFERRALS FOR 001.13.512.510.41 37125.00 Total : 31125.00 409523 12/5/2011 005003 SOUND PUBLISHING INC. 410220 ADVERTISING FOR THE MUSEUM 001.33.575.300.44 336.00 410280 ACCT #50146199 OCT CITY ADS - WEBSITE 518.00.518.780.44 388.00 ADVERTISING GYMNASIUM OPEN 001.33.574.220.44 497.00 VARIOUS VETERANS DAY ADS IN THE SOUTH 001.33.573.901.44 641.00 VARIOUS VETERANS DAY ADS IN THE SOUTH 001.33.575.280.44 289.80 ADVERTISING CEMETERY SPECIAL EVENTS AND 436.00.536.200.44 500.00 ADVERTISING CEMETERY SPECIAL EVENTS AND 001.33.573.901.44 500.00 Total : 31151.80 409524 12/5/2011 284930 SOUND TURF FARMS 71396 Lawn turf - 130 Square feet for 436.00.536.200.31 53.56 Page: 69 CA.A
vchlist 11/30/2011 4:21:46PM Voucher List City of Auburn Page: 70 Bank code : 000 Voucher Date Vendor Invoice Description /Account Amount 409524 12/5/2011 284930 SOUND TURF FARMS Continued) ADDITIONAL USE TAX 436.00.536.200.31 0.10 ADDITIONAL USE TAX 436.237.200 0.10 Total : 53.56 409525 12/5/2011 019139 SOUTH SOUND DREAM CENTER 101 2011 HS Invoicing GF -1145- 001.17.562.100.41 57000.00 Total : 51000.00 409526 12/5/2011 012558 SOUTH SOUND PRINTING 20112235 Printing services 518.00.518.780.41 187.79 Total : 187.79 409527 12/5/2011 005507 SPORT SUPPLY GROUP, INC. 94296405 SPORTS SUPPLY GROUP: EQUIPMENT FOR 001.33.574.240.31 229.95 Total : 229.95 409528 12/5/2011 007208 SPRINGBROOK SOFTWARE, INC 0019127 Mass changes for solid waste rates in 434.00.537.110.41 600.00 Total : 600.00 409529 12/5/2011 019295 STAN BONHAM COMPANY INC Q46028 STAN BONHAM/RMT: EQUIPMENT SUPPLIES 437.00.576.600.31 37.67 Total : 37.67 409530 12/5/2011 017507 STATEWIDE SECURITY 35925 Mark Hanft worked with Colin Schmalz to 518.00.518.880.48 140.00 Sales Tax 518.00.518.880.48 13.30 Page: 70 CA.A
vchlist 11/30/2011 4:21:46PM Voucher List City of Auburn Page: 71 Bank code : 000 Voucher Date Vendor Invoice Description /Account Amount 409530 12/5/2011 017507 017507 STATEWIDE SECURITY Continued) Total : 153.30 409531 12/5/2011 003617 STOVER, RUTH NEIL 35216 ZUMBA CLASSES: - 001.33.574.240.41 196.00 35221 PILATES CLASSES: - 001.33.574.240.41 128.00 Total : 324.00 409532 12/5/2011 005668 SUMNER VETERINARY HOSPITAL 141560 MYK MEDICAL CARE - 141560 001.21.521.200.41 638.00 Total : 638.00 409533 12/5/2011 004725 SUNRISE GLASS 20042 HOUSING REPAIR- -EDINA FUSZEK'S WINDOW 119.00.559.200.63 252.59 Total : 252.59 409534 12/5/2011 017378 SVOBODA, GRANT 111211 PERF DJ SERVICE FOR 10/2/11 LATE NIGHT 001.33.574.240.41 250.00 Total : 250.00 409535 12/5/2011 290270 TACOMA SCREW PRODUCTS INC 15115466 TACOMA SCREW: SHOP SUPPLIES, BEARINGS 437.00.576.600.31 93.32 Total : 93.32 409536 12/5/2011 020385 TENTS & EVENTS PARTY RENTALS 41724 BOOTH PACK FOR WEDDING SHOW 104.00.557.300.41 17470.59 Total : 11470.59 409537 12/5/2011 018416 TEXAS AMERICA SAFETY CO 28165 Grant Funded - Leather Gloves Page: 71 CA.A
vchlist Voucher List Page: 72 11/30/2011 4:21:46PM City of Auburn Bank code : 000 Voucher Date Vendor Invoice Description /Account 409537 12/5/2011 018416 TEXAS AMERICA SAFETY CO 409538 409539 409540 409541 409542 12/5/2011 222370 THE LOCK SHOP 12/5/2011 020412 THOMAS, DIAMOND D Continued) 823915 C00103708 12/5/2011 015435 THUNDERING OAK ENTERPRISES INC 5320 12/5/2011 012331 FOOTJOY 12/5/2011 291800 TITUS, DUANE 4021275 111611REIMB 001.21.525.100.49 freight 001.21.525.100.49 USE TAX 001.21.525.100.49 USE TAX 001.237.200 INVOICE #823915 MISC SUPPLIES -AVHS 505.00.524.500.31 BAIL REFUND - J MARSHALL 651.237.172 Remove cottonwood trees Lea Hill 430.00.534.800.41 Sales Tax 430.00.534.800.41 SPECIAL ORDERS & FALL ITEMS 437.00.576.680.34 Reimbursement for job required 001.42.542.300.31 Total : Amount 80.66 25.54 10.09 10.09 106.20 86.00 Total : 86.00 Page: 72 481.53 Total : 481.53 100.00 Total : 100.00 1,825.00 173.38 Total : 11998.38 71.24 Total : 71.24 86.00 Total : 86.00 Page: 72 CA.A
vchlist 11/30/2011 4:21:46PM Voucher List City of Auburn Page: 73 Bank code : 000 Voucher Date Vendor Invoice Description /Account Amount 409543 12/5/2011 010582 T- MOBILE USA, INC. 453430792 Cell Phone /Sim Card Charges for SWAT 117.00.521.210.42 41.60 Sales Tax 117.00.521.210.42 8.78 Total : 50.38 409544 12/5/2011 291920 TOM MATSON DODGE 268014 TOM MATSON DODGE /BLANKET PURCHASE ORDER 550.00.548.680.35 35.79 Total : 35.79 409545 12/5/2011 370390 U S TESTING EQUIPMENT, LTD 1100903 QUOTE #10 -4- 2011 -001 rev 2 - KEY TO 001.13.512.500.48 699.38 Total : 699.38 409546 12/5/2011 013834 UNIFIRST CORPORATION 330 - 0747592 Rug and mat service for cemetery office. 436.00.536.200.49 62.08 ADDITIONAL USE TAX 436.00.536.200.49 0.11 ADDITIONAL USE TAX 436.237.200 0.11 Total : 62.08 409547 12/5/2011 370900 UNITED PARCEL SERVICE 00004799F2461 Shipping services 518.00.518.780.42 17.44 00004799F2471 Shipping services 518.00.518.780.42 15.61 0000890192471 Shipping services 518.00.518.780.42 54.78 Total : 87.83 Page: 73 CA.A
vchlist 11/30/2011 4:21:46PM Voucher List City of Auburn Page: 74 Bank code : 000 Voucher Date Vendor Invoice Description /Account Amount 409548 12/5/2011 380550 UNIVAR USA INC. KT156159 UNIVAR USA INC./BLANKET PURCHASE ORDER 430.00.534.800.31 621.62 KT376184 UNIVAR USA INC./BLANKET PURCHASE ORDER 430.00.534.800.31 120.00 Total : 501.62 409549 12/5/2011 004548 UP FOR GRABS, INC. 12/10/11 PERF RHYS THOMAS /UP FOR GRABS PERFORMANCE ON 001.33.575.280.41 17200.00 Total : 1,200.00 409550 12/5/2011 013139 US TRANSMISSIONS, INC. 15607 TRANSMISSION REPAIR TO #6305D 550.00.548.680.48 157.50 Sales Tax 550.00.548.680.48 14.96 Total : 172.46 409551 12/5/2011 371410 UTILITIES SERVICE CO. INC 7908C UTILTITIES SERVICE COMPANY INC. 430.00.534.800.48 37929.09 7940 UTILITIES SERVICE COMPANY / BLANKET 431.00.535.800.48 17877.79 Total : 5,806.88 409552 12/5/2011 371290 UTILITIES UNDERGROUND LOCATION 1100094 UTILITIES UNDERGROUND LOCATION /BLANKET 001.42.543.100.42 88.97 UTILITIES UNDERGROUND LOCATION /BLANKET 430.00.534.800.42 88.97 UTILITIES UNDERGROUND LOCATION /BLANKET 431.00.535.800.42 88.97 UTILITIES UNDERGROUND LOCATION /BLANKET Page: 74 CA.A
vchlist 11/30/2011 4:21:46PM Voucher List City of Auburn Page: 75 Bank code : 000 430.233.100 Voucher Date Vendor Invoice Description /Account Amount 409552 12/5/2011 371290 UTILITIES UNDERGROUND LOCATION Continued) TIEDOWN 29, DAMAGE /SECURITY DEP 432.00.535.900.42 88.99 147.04 Total : 355.90 409553 12/5/2011 380120 VALLEY AUTO REBUILD, INC. 65235 VALLEY AUTO REBUILD /BLANKET PURCHASE 550.00.548.680.48 93.07 65240 VALLEY AUTO REBUILD /BLANKET PURCHASE 550.00.548.680.48 136.87 65265 VALLEY AUTO REBUILD /BLANKET PURCHASE 550.00.548.680.48 93.08 Total : 323.02 409554 12/5/2011 020393 VALLEY PONTIAC 054431 UTILITY REFUND - 3104 AUBURN WAY N 430.233.100 47695.61 Total : 41695.61 409555 12/5/2011 020384 VAN SCHOONHOVEN, NICK REFUND TIEDOWN 29, DAMAGE /SECURITY DEP 435.399.501 147.04 Total : 1 47.04 409556 12/5/2011 380720 VELAZQUEZ, C. IVELISSE 111411INV INTERPRETER SERVICES RENDERED 11/14/11; 001.13.512.500.41 100.00 111711INV INTERPRETER SERVICES RENDERED 11/14/11; 001.13.512.500.41 100.00 111811INV INTERPRETER SERVICES RENDERED 11/14/11; 001.13.512.500.41 100.00 112811INV INTERPRETER SERVICES RENDERED 11/14/11; Page: 75 CA.A
vchlist Voucher List Page: 76 11/30/2011 4:21:46PM City of Auburn Bank code : 000 Voucher Date Vendor Invoice Description /Account Amount 409556 12/5/2011 380720 VELAZQUEZ, C. IVELISSE Continued) 001.13.512.500.41 100.00 Total : 400.00 409557 12/5/2011 171890 W. W. GRAINGER, INC 9678853210 Grant Funded - Megaphones 001.21.525.100.49 17697.85 Sales Tax 001.21.525.100.49 161.29 Total : 11859.14 409558 12/5/2011 390690 WASPC - REGIONAL CITIES EHM 39250 INVOICE #39250 EHM FOR SEPTEMBER 2011 001.13.512.510.41 465.00 Total : 465.00 409559 12/5/2011 391470 WA STATE CRIM JUSTICE TRAINING 2013 -0179 INSTRUCTOR DEVELOPMENT - BETZ - 001.21.521.200.49 50.00 Total : 50.00 409560 12/5/2011 391561 WA STATE DEPT AGRICULTURE B.M00OY /RENEWAL B. MCCOY /2012 PESTICIDE LICENSE RENEWAL 437.00.576.600.49 33.00 K.VAN /RENEWAL K. VAN /2012 PESTICIDE LICENSE RENEWAL 437.00.576.600.49 33.00 Total : 66.00 409561 12/5/2011 321620 WA STATE DEPT ECOLOGY 2012- WAR000399 July 2011 - December 2011 Auburn 432.00.535.100.51 628.00 Total : 628.00 409562 12/5/2011 391530 WA STATE DEPT HEALTH N00655 Cost- review & approval - Lakeland Res 6 430.00.590.100.68 17626.00 Page: 76 CA.A
vchlist 11/30/2011 4:21:46PM Voucher List City of Auburn Page: 77 Bank code : 000 Voucher Date Vendor Invoice Description /Account Amount 409562 12/5/2011 391530 391530 WA STATE DEPT HEALTH Continued) Total : 11626.00 409563 12/5/2011 392520 WA STATE PATROL 112003208 INVOICE #112003208 BACKGROUND CHECKS 001.13.516.100.49 110.00 112003209 INVOICE #112003209 BACKGROUND CEHCKS 001.13.516.100.49 510.00 112003280 OCTOBER 2011 FINGERPRINTS - 112003280 651.237.105 616.00 Total : 11236.00 409564 12/5/2011 008741 WABASH FARMS 1484 C412AO AEP BOARDWALK PLANTINGS INV 1484 321.00.576.802.65 67089.72 1538 PLANTS FOR VARIOUS PARKS 001.33.576.100.31 372.82 ADDITIONAL USE TAX 001.33.576.100.31 3.09 ADDDITIONAL USE TAX 001.237.200 3.09 Total : 61462.54 409565 12/5/2011 014405 WALTERS, JOANNE S. 11/18/11 REIM REIM. FOR GROCERIES FOR THE SENIOR 001.33.574.210.31 255.85 Total : 255.85 409566 12/5/2011 393305 WANG, KEVIN 111411INV COURT INTERPRETER SERVICES RENDERED 001.13.512.500.41 80.00 Total : 80.00 409567 12/5/2011 393570 WATER MANAGEMENT LABS, INC 105925 WATER MANAGEMENT LABS, INC. / BLANKET Page: 77 CA.A
vchlist Voucher List Page: 78 11/30/2011 4:21:46PM City of Auburn Bank code : 000 Voucher Date Vendor Invoice Description /Account Amount 409567 12/5/2011 393570 WATER MANAGEMENT LABS, INC Continued) 430.00.534.800.41 186.00 106074 WATER MANAGEMENT LABS, INC. / BLANKET 430.00.534.800.41 320.00 106160 WATER MANAGEMENT LABS, INC. / BLANKET 430.00.534.800.41 206.00 Total : 712.00 409568 12/5/2011 008430 WATOA 100711 -9 Registration for the WATOA Fall 518.00.518.880.49 75.00 Total : 75.00 409569 12/5/2011 018105 WEBCHECK INC. 4293 Utilites Final Bill Estimates WebCheck 430.00.534.110.41 142.50 Utilites Final Bill Estimates WebCheck 431.00.535.110.41 142.50 Utilites Final Bill Estimates WebCheck 432.00.535.910.41 142.50 Utilites Final Bill Estimates WebCheck 434.00.537.110.41 142.50 Total : 570.00 409570 12/5/2011 324050 WESCOM COMMUNICATIONS 20810 CALIBRATE RADAR S/N XE09414 - 20810 001.21.521.200.41 87.60 20811 CALIBRATE RADAR - S/N 03791 -20811 001.21.521.200.41 87.60 Total : 175.20 409571 12/5/2011 394200 WEST COAST PAPER 7283711 Citywide paper supply Page: 78 CA.A
vchlist Voucher List Page: 79 11/30/2011 4:21:46PM City of Auburn Bank code : 000 Voucher Date Vendor Invoice Description /Account 409571 12/5/2011 394200 WEST COAST PAPER (Continued) 409572 12/5/2011 394250 WEST PUBLISHING GROUP 823811169 823871040 823911187 409573 12/5/2011 008051 WESTFIRE COASTAL INC. 300WC -9010 409574 12/5/2011 395160 WHITE KNIGHT SAFE & LOCK, INC 2416224246 409575 12/5/2011 014096 WHITE RIVER FENCE CO 111411INV 409576 12/5/2011 011495 WHITWORTH PEST SOLUTIONS INC. 156279 Amount 518.00.518.780.31 146.37 Total : 146.37 West - 001.15.515.100.49 17584.44 INVOICE #823871040 COURTROOM HANDBOOK 001.13.512.500.49 810.33 West - 001.15.515.100.49 185.00 Total : 21579.77 INVOICE #300WC -9010 ANNUAL CLEAN AGENT 505.00.524.500.41 323.03 Total : 323.03 Payment on Invoice 24162 for Key Blanks 001.32.532.200.31 47.96 OPEN PO FOR MISC LOCKS & KEYS 001.33.576.100.31 54.75 Total : 102.71 FENCE FOR OFF LEASH DOG PARK AT ROEGNER 001.33.576.100.41 67318.75 Total : 61318.75 INVOICE #156279 BASIC VISIT - JC 505.00.524.500.41 159.87 Page: 79 CA.A
vchlist Voucher List Page: 80 11/30/2011 4:21:46PM City of Auburn Bank code : 000 Voucher Date Vendor Invoice Description /Account 409576 12/5/2011 011495 011495 WHITWORTH PEST SOLUTIONS INC. (Continued) 409577 12/5/2011 395580 WILBUR- ELLIS, CO 5922637RI 409578 12/5/2011 003336 WILLIAMS, BRIAN 111511 REIMB 409579 12/5/2011 017800 WINDERMERE PM -SOUTH 064099 409580 12/5/2011 001693 WIRELESS ATTACHMENTS 2011705 2011706 409581 12/5/2011 017367 WPX COURIER 067167 Amount Total : 159.87 FERTILIZER 001.33.576.100.31 93.01 Total : 93.01 RENTAL CAR & GAS AT CNOA CONFERENCE IN 117.00.521.210.43 173.11 Total : 173.11 UTILITY REFUND - 3500 1 ST NE #102 430.233.100 66.28 Total : 66.28 AC wall chargers permium $9.95 ea for 518.00.518.880.31 119.40 Shipping and Handling 518.00.518.880.31 5.95 Sales Tax 518.00.518.880.31 11.34 Car charger premium $9.95 ea for the 518.00.518.880.31 417.90 AC wall chargers permium $9.95 ea for 518.00.518.880.31 179.10 Shipping and Handling 518.00.518.880.31 5.95 Sales Tax 518.00.518.880.31 56.72 Total : 796.36 Page: 80 CA.A
vchlist Voucher List Page: 81 11/30/2011 4:21:46PM City of Auburn Bank code : 000 Voucher Date Vendor Invoice Description /Account 409581 12/5/2011 017367 WPX COURIER 409582 12/5/2011 002411 YMCA OF GREATER SEATTLE 409583 12/5/2011 020381 YUSTE, DYLAN JESS 292 Vouchers for bank code : 000 292 Vouchers in this report Amount Continued) UTILITY REFUND - 3320 W VALLEY HY N 111 434.233.100 50.66 Total : 50.66 067451 UTILITY REFUND - 1620 PERIMETER RD 434.233.100 315.58 Total : 315.58 11/5/11 PERF ENTERTAINMENT FOR VET'S DAY 001.33.573.901.41 100.00 Total : 100.00 Bank total : 9127237.45 Total vouchers : 9121237.45 Page: 81 CA.A
vchlist Voucher List Page: 82 11/30/2011 4:21:46PM City of Auburn Bank code : 000 Voucher Date Vendor Invoice HEREBY CERTIFY THAT THE GOODS AND/ OR SERVICES CHARGED ON THE VOUCHERS LISTED HEREIN HAVE BEEN FURNISHED TO THE BEST OF MY KNOWLEDGE. I FURTHER CERTIFY THE CLAIMS HEREIN TO BE VALID AND CORRECT. DIRECTOR OF FINANCE WE, THE UNDERSIGNED FINANCE COMMITTEE OF THE AUBURN CITY COUNCIL, AUBURN WASHINGTON, DO HEREBY CERTIFY THAT VOUCHER #409290 THROUGH VOUCHER #409583 IN THE AMOUNT OF 912,237.45 ARE APPROVED THIS 5TH DAY OF DECEMBER, 2011. CHAIR MEMBER MEMBER Description /Account Amount Page: 82 CA.A
AGENDA BILL APPROVAL FORM Agenda Subject: Payroll Vouchers Date: November 30, 2011 Department: Finance Attachments: No Attachments Available Budget Impact: $0 Administrative Recommendation:Finance Committee approve the payroll vouchers.Background Summary:Reviewed by Council Committees:Finance Councilmember:Backus Staff:Coleman Meeting Date:December 5, 2011 Item Number:CA.B AUBURN * MORE THAN YOU IMAGINED CA.B
AGENDA BILL APPROVAL FORM Agenda Subject: November 21, 2011 Minutes Date: November 30, 2011 Department: Administration Attachments: Minutes Budget Impact: $0 Administrative Recommendation:Background Summary:Reviewed by Council Committees:Councilmember:Staff:Meeting Date:December 5, 2011 Item Number:CA.C AUBURN * MORE THAN YOU IMAGINED CA.C
Finance Committee November 21, 2011 - 6:00 PM Annex Conference Room 1 MINUTES I. CALL TO ORDER Chair Nancy Backus called the meeting to order at 6 :00 p.m. in Conference Room 1 located on the second floor of the City Hall Annex located at One East Main Street in Auburn. A. Roll Call Chair Backus, Vice Chair Lynn Norman, and Member Ri ch Wagner were present. Also present were: Mayor Peter B. Lewis, Councilme mber John Partridge, Councilmember-elect Largo Wales, Councilmember-elec t John Holman, Councilmember-elect Wayne Osborne, City Attorney Da niel B. Heid, Finance Director Shelley Coleman, Public Works Director Den nis Dowdy, Planning and Development Director Kevin Snyder, Planning Manager Elizabeth Chamberlain, Employee Relations and Compensation Manager John Fl etcher, Government Relations Manager Carolyn Robertson, and City Clerk Danielle Daskam. B. Announcements There was no announcement. C. Agenda Modifications Resolution No. 4776 was added as a discussion item. II. CONSENT AGENDA A. November 7, 2011 Minutes Vice Chair Norman moved and Member Wagner seconded to approve the November 7, 2011 minutes. MOTION CARRIED UNANIMOUSLY. 3-0. B. Claims Vouchers (Coleman) Claims check numbers 408917 through 409289 in the a mount of $5,398,589.02 and dated November 21, 2011. Committee members reviewed the claims and payroll v ouchers and briefly discussed claims vouchers 408932, 408954, 409124, 4 08983, 409009, 409026, 409034, 409075, 409080, 409098, 409240, 409261 and 409081. Vice Chair Norman moved and Member Wagner seconded to approve the claims Page 1 of 6 CA.C
and payroll vouchers. MOTION CARRIED UNANIMOUSLY. 3-0. C. Payroll Vouchers (Coleman) Payroll check numbers 532357 to 532404 in the amoun t of $786,662.24 and electronic deposit transmissions in the amount of $1,192,229.40 for a grand total of $1,978,891.64 for the pay period cov ering November 3, 2011 to November 16, 2011. See claims vouchers for approval of payroll voucher s. III. ORDINANCES A. Ordinance No. 6380 (Coleman) An Ordinance of the City Council of the City of Aub urn, Washington, authorizing the levy of regular property taxes by t he City of Auburn for collection in 2012 Ordinance No. 6380 sets the property tax levy for 2 012. In response to a question from Councilmember Wagner , Finance Director Coleman stated that City retains approximately $5 m illion banked levy capacity. She cautioned that the City is near its levy lid of $2.10; the City is currently levying $2.06. Vice Chair Norman moved and Member Wagner seconded to approve Ordinance No. 6380. MOTION CARRIED UNANIMOUSLY. 3-0. IV. RESOLUTIONS A. Resolution No. 4767 (Coleman) A Resolution of the City Council of the City of Aub urn, Washington, authorizing the Mayor and the City Clerk to execute an Agreement for Services between the City of Auburn and the Auburn Area Chamber of Commerce to operate a visitor information center, p romote tourism awareness within the City and to provide services a ssociated with supporting the City's economic development efforts Resolution No. 4767 approves a service agreement be tween the Auburn Area Chamber of Commerce and the City of Auburn. The Re solution was discussed at the November 7, 2011 Finance Committee meeting. Vice Chair Norman moved and Member Wagner seconded to approve Resolution No. 4767. MOTION CARRIED UNANIMOUSLY. 3-0. Page 2 of 6 CA.C
B. Resolution No. 4775 (Heineman) A Resolution of the City Council of the City of Aub urn, Washington, authorizing the Mayor and City Clerk to execute and publish an amended Deferred Compensation Plan for the City of Auburn t hat complies with the new provisions of federal law that deal with govern ment deferred compensation plans Employee Relations and Compensation Manager Fletche r explained that Resolution No. 4775 amends the deferred compensatio n plan for the City of Auburn to ensure compliance with the new provisions of federal law that deal with government deferred compensation plans. Vice Chair Norman moved and Member Wagner seconded to approve Resolution No. 4775. MOTION CARRIED UNANIMOUSLY. 3-0. V. DISCUSSION ITEMS A. Ordinance No. 6391 (Dowdy) An Ordinance of the City Council of the City of Aub urn, Washington, amending Chapter 13.41 of the Auburn City Code rela ting to Utility Systems Development Charge Public Works Director Dowdy stated that proposed Or dinance No. 6391 provides a reduction in utility system development charges i f Low Impact Development techniques are used by the developer. Developers can earn up to a seventy-percent reduction in system development charges. The use of Low Impact Development techniques more c losely replicates pre-development flows, thereby reducing the hydraulic l oad on utility system infrastructure, system maintenance, and capital imp rovement needs. B. Ordinance No. 6385 (Snyder) An Ordinance of the City Council of the City of Aub urn, Washington, amending Sections 14.03.101 and 14.03.030 of the Au burn City Code relating to project permit decisions and adding a n ew Chapter, Chapter 18.53 to the Auburn City Code relating to Master Pl ans Planning Manager Chamberlain presented Ordinance No . 6385, which will amend the zoning code to include a master plan concept th at would be applicable to institutional uses, such as a community college, an d potentially larger scale commercial uses. The code is structured to apply t o institutional uses on a minimum five acre site and commercial uses on a min imum ten acre site. Vice Chair Norman spoke in favor of the Ordinance. Member Wagner noted that the word "ratio" should be included after the statement "Residential floor area of up to 4.0" tha t appears in the incentives table Page 3 of 6 CA.C
on page 9 of the ordinance. C. Ordinance No. 6392 (Snyder) An Ordinance of the City Council of the City of Aub urn, Washington, amending the Fiorito Business Park Rezone approved under Ordinance No. 6297 Planning Manager Chamberlain explained that the Ord inance amends a previously approved business park rezone. The rezo ne affects three adjacent parcels located just north of 15th Street NW and ju st east of State Route 167. The amendment would increase the allowable building square footage by eight percent to accommodate a development application fo r an industrial laundry facility proposed for the site. The HCSA laundry f acility would have a first floor square footage of 102,822 square feet and a total b uilding square footage of 145,927. City Attorney Heid reminded the Committee that the matter before the Council is considered a quasi-judicial matter. It was noted that the proposed facility will provid e approximately 150 family wage jobs for Auburn. D. Resolution No. 4772 (Snyder) A Resolution of the City Council of the City of Aub urn, Washington, ratifying the amendments to the Pierce County Countywide Plan ning Policies related to a Vision 2040 consistency update and designation of three new Candidate Centers in Pierce County Planning Manager Chamberlain explained that Resolut ion No. 4772 amends the Pierce County Countywide Planning Policies. The am endments update the planning policies to be consistent with the Puget Sound Regional Council's Vision 2040 planning policies. The Planning and Community Development Committee re viewed the Resolution on November 14th and recommended approval. E. Resolution No. 4773 (Snyder) A Resolution of the City of Auburn, Washington, app roving and authorizing execution of the three interlocal agreements with P ierce County, thereby amending the Pierce County Countywide Planning Poli cies designating three new candidate regional centers. Planning Manager Chamberlain explained that jurisdi ctions submitted their applications to the Pierce County Regional Council for designation as regional centers: Cities of Sumner and Pacific for a new Manufacturin g and Industrial Center City of Tacoma for a new Manufacturing and Industri al Center City of University Place for a new Regional Growth Center Page 4 of 6 CA.C
The Planning and Community Development Committee re viewed the Resolution on November 14th and recommended approval. F. Resolution No. 4771 (Coleman) A Resolution of the City Council of the City of Aub urn, Washington, authorizing the Mayor and City Clerk to execute a c ontract with Washington2 Advocates, LLC, for consulting services Government Relations Manager Robertson stated that Resolution No. 4771 authorizes a contract with Washington Advocates LLC for consulting services. The contract represents a renewal of an existing co ntract. The City has had a contractual relationship with Washington Advocates for approximately five years. There are no changes to the contract terms and rate . G. Auburn School District Impact Fees (Coleman) The Committee members reviewed a letter from the Au burn School District submitting their annual report for fiscal year endi ng August 31, 2011 relating to school impact fees. H. September 2011 Financial Report (Coleman) Committee members reviewed the September 2011 Finan cial Report. Finance Director Coleman noted that revenues are slightly a head of predictions and expenditures are lower than anticipated. She also noted on the working capital spreadsheet that the Cemetery Fund is operating at a loss. I. Utility Billing – Monthly Billing vs Bi-Monthly Bil ling (Coleman) Finance Director Coleman presented information for discussion to review the cost difference between monthly utility billing versus b i-monthly billing. The approximate cost to bill monthly rather than every other month is approximately $49,700 annually. Finance Director Coleman recomme nded that, although the cost is greater, the City retain the monthly billin g practice to better serve the customers and collection. After further discussion, the Committee agreed to r etain the monthly utility billing process. J. Resolution No. 4776 A Resolution of the City Council of the City of Aub urn, Washington, authorizing the Mayor to accept a grant from the Wa shington State Transportation Improvement Board for construction o f the M Street SE Underpass Project Resolution No. 4776 was added to the agenda. Publi c Works Director Dowdy announced that Resolution No. 4776 authorizes the a cceptance of a Washington State Transportation Improvement Board grant in the amount of $3 million for the M Street Underpass Project. The grant completes th e M Street SE Underpass Project funding package. Page 5 of 6 CA.C
VI. ADJOURNMENT There being no further business to come before the Committee, the meeting adjourned at 6:46 p.m. APPROVED this _____ day of November, 2011. ______________________________ ________________________________ Nancy Backus, Chair Danielle Daskam, City Clerk Page 6 of 6 CA.C
AGENDA BILL APPROVAL FORM Agenda Subject: Ordinance No. 6378 Date: November 29, 2011 Department: Finance Attachments: Memo Ordinance No. 6378 and Schedule "A" Budget Impact: -$128,480 Administrative Recommendation:City Council introduce and adopt Ordinance No. 6378 .Background Summary:Attached is proposed budget amendment #5 for your r eview. This budget amendment makes final changes to the 2011 budget as follows: Recognize revenue and grant funding received and pu blic employee pension contribution rate adjustments. Approval of this budget amendment will reduce the 2 011 budget, as amended, by $128,480 to $273,287,907. Details of this amendment is included in the attach ed staff memorandum. F3.23 Reviewed by Council Committees:Finance, Municipal Services, Planning And Community Development, Public Works Councilmember:Backus Staff:Coleman Meeting Date:December 5, 2011 Item Number:ORD.A AUBURN * MORE THAN YOU IMAGINED ORD.A
Interoffice Memorandum To: City Council From: Shelley Coleman, Finance Director CC: Pete Lewis, Mayor Date: November 7, 2011 Re: 2011 B udget Amendment #5 Attached is proposed budget am endment #5 for your review. This bu dget amendment ma kes final changes to the 2011 budget as follows: Recognize revenues and grant funding received. Changes include: o nues. 2011 revenues for the Solid Waste Fund are adjus ted consistent with the revised rates per the Council adopted June 2011 rat e study. o Plannin Solid Waste reve g Department EPA grant for assessme nt of wetland mitigatio n sites in 2011 (per City resolution #4536) elopment Association Grant funding to assist Auburn Youth ent tribution rate adjustments. o he State recently announced changes to the contribution rates, with rates for employers change from 7.07% to 7.25% effective Sept Approv 80 to $273,287,907 . Details of this amendment is included in Schedule A attached. 1. Proposed Ordinance #6378 (budget adjustment #5) mary of proposed 2011 budget adjustments by fund and depa rtment (Schedule A) o Planning Department Housing and Community Dev Resources in property acquisition for Teen drop-in program. o Police Department federal Edward Byrne grants for overtime and e mergency managem in 2011 Recognize public employee pension con T increasing from 5.31% to 7.07% effective July 1, 2011 and a second ember 1, 2011. al of this budget amendment will reduce the 2011 budge t, as amended by -$128,4 Attachments: 2. Sum ORD.A
ORDINANCE NO 6378 AN ORDINANCE OF THECITY COUNCIL OF THE CITY OF AUBURN, WASHINGTON, AMENDING ORDINANCE NO 6339, THE 2011-2012 BIENNIAL BUDGET ORDINANCEAS AMENDED BY ORDINANCE NO 6351, ORDINANCE NO 6352, ORDINANCE NO 6362 AND ORDINANCE 6370 AUTHORIZINGAMENDMENT TOTHE CITY OF AUBURN 2011-2012 BUDGET AS SET FORTH IN SCHEDULE "A"WHEREAS, the Auburn City Council at its regular meeting ofDecember 6,2010, adopted Ordinance No 6339which adoptedtheCity of Auburn 2011-2012 Biennial budget; and WHEREAS, the Auburn City Council at its regular meeting of February 22,2011, adopted Ordinance No 6351 whichamended Ordinance No 6339 which adopted the City of Auburn 2011-2012 Biennial budget; and WHEREAS, the Auburn City Council at its regular meeting of April 4, 2011,adopted Ordinance No 6352whichamended Ordinance No 6351, and WHEREAS, the Auburn City Council at its regular meeting ofJuly 18, 2011,adoptedOrdinance No 6362 whichamended Ordinance No 6352, and WHEREAS, theAuburn City Council at its regular meeting of September 6,2011 adopted Ordinance No 6370whichamended Ordinance 6362, and WHEREAS, the City of Auburn deems it necessary to appropriate additional funds tothevarious funds of the 2011 budget; and WHEREAS, thisOrdinance has been approved by one more than the majority of all councilpersons in accordance with RCW 35A.34 200 Ordinance No 6378 November 2, 2011 Page 1 of 3 ORD.A
NOW THEREFORE, THECITY COUNCIL OF THE CITY OF AUBURN,WASHINGTON DO ORDAIN AS FOLLOWS Section 1. Amendment of the 2011-2012 Biennial Budget. The 2011-2012 BiennialBudget of the City of Auburn is amended pursuant to Chapter 35A.34 RCW, to reflect the revenues and expenditures as shown on Schedule "A" attached hereto and incorporated herein by referenceTheMayor of the City of Auburn,Washington is herebyauthorized to utilize revenue and expenditure amounts shown on said Schedule "A" A copy of said Schedule "A" is on file with the City Clerk and available for public inspection Section 2. Severability If anyprovision of this Ordinance or the application thereof to any person or circumstance is held to be invalid, the remainderof such code, ordinance orregulation or the application thereof to other person or circumstance shall not be affected Section 3. Implementation The Mayor is hereby authorized to implement such administrativeprocedures as may be necessary to carry out the directives of thislegislation Section 4. Effective Date This Ordinance shall take effect and be in forcefive (5) daysfrom and after its passage, approval and publication as provided by law Ordinance No. 6378 November 2, 2011 Page 2 of 3 ORD.A
INTRODUCED PASSED APPROVED PETER B LEWIS, MAYOR ATTEST Danielle E Daskam City Clerk APPROVED AS TO FORM pip I 1AO niel B Hei.City Attorney PUBLISHED Ordinance No 6378 November 2, 2011 Page 3 of 3 ORD.A
Schedule A Summary of Budget Adjustments by Fund BudgetAmendment#5 Ordinance 6378 Beg.Fund 2011 Ending Fund General Fund(#001) Balance Revenues 2011 Expenditures Balance General Fund Adopted Budget 11,763,355 49,863,903 55,139,320 6,487,938 BA#1(Adopted;ordinance#6351) 46,000 135,360 89,360)BA#2(Adopted;ordinance#6352) 650,000 195,270 620,080225,190 BA#3(Adopted;ordinance#6362) 2,968,999 46,441 24,580 2,990,860 BA#4(Adopted;ordinance#6370)61,000) 38,330) 22,670)BA#5(Proposed)Planning Direct FederalGrant-Carry forward EPA grant for assessment of activewetland mitigation sites per res.4536 31,300 31,300 Police Federal Grant Edward Byrne;fund Police overtime 33,630 33,630 Indirect Federal Grant-Emergency Management Performance Grant 4,560 4,560 Parks Insurance Recoveries related to Auburn theater equipment replacement 5,500 5,500 Minor equipment for theater funded by insurance recovery proceeds 5,500 5,500)State Employer Pension Rate Increase effective 7/01/11 Mayor/Council 3,350 3,350)Human Resources 11,960 11,960)Finance 2,640 2,640)City Attorney 5,170 5,170)Planning 9,950 9,950)Police 8,820 8,820)Public Works 20,050 20,050)Parks 15,590 15,590)Streets 500 500)Changes to meet GASB 54 Requirements Record MVFT revenuesdirectly to Fund 102 Reduce MVFT revenue to be recorded in Fund 102&Fund 120 537,100) 537,100)Reduce Trsfr Out of Motor Vehicle Fuel Tax to Fund 102 530,000) 530,000 Reduce Trsfr Out of Motor Vehicle Fuel Tax to Fund 120 7,100) 7,100 BA#5 Total 462,110) 384,080) 78,030)Revised Budget 15,382,354 49,628,504 55,496,930 9,513,928 Total Resources/Expenditures 65,010,858 65,010,858 Page 1 of 9 ORD.A
Schedule A Summary of Budget Adjustments byFund BudgetAmendment#5 Ordinance 6378 Beg.Fund 2011 Ending Fund Arterial Street Fund(#102)Balance Revenues 2011 Expenditures Balance Adopted Budget 383,118 13,210,200 13,328,300 265,018 BA#1(Adopted;ordinance#6351)BA#2(Adopted;ordinance#6352) 736,300 1,842,200 2,608,500 30,000)BA#3(Adopted;ordinance#6362) 647,926 578,330618,330607,926 BA#4(Adopted;ordinance#6370) BA#5(proposed)Changes to meet GASB 54 Requirements-Record MVFT revenuesdirectly to Fund 102 Reduce Trsfr In of Motor Vehicle Fuel Tax from Gen Fund 530,000) 530,000)RecognizeMotor Vehicle Fuel Tax revenue 530,000 530,000 BA#5 Total Revised Budget 1,767,344 15,630,730 16,555,130 842,944 Total Resources/Expenditures 17,398,074 17,398,074 Beg.Fund 2011 Ending Fund LocalStreet Fund(#103) Balance Revenues 2011 Expenditures Balance Adopted Budget 940,806 2,155,000 2,000,000 1,095,806 BA#1(Adopted;ordinance#6351)BA#2(Adopted;ordinance#6352) 400,000 398,216 1,784 BA#3(Adopted;ordinance#6362) 721,769 1,000,000 278,231)BA#4(Adopted;ordinance#6370) BA#5(proposed)Employer Pension Rate Increase effective 7101/11 824 824)BA#5 Total 824 824)Revised Budget 2,062,575 2,155,000 3,399,040818,535 Total Resources/Expenditures 4,217,575 4,217,575 Page 2 of 9 ORD.A
Schedule A Summary ofBudget Adjustments by Fund BudgetAmendment#5 Ordinance 6378 Beg.Fund 2011 Ending Fund Housing and Community Development Grant Fund(#119)Balance Revenues 2011 Expenditures Balance Adopted Budget 99,286 510,000 542,410 66,876 BA#1(Adopted;ordinance#6351)BA#2(Adopted;ordinance#6352) 1,480) 1,480 BA#3(Adopted;ordinance#6362) 55,987) 55,987)BA#4(Adopted;ordinance#6370)BA#5(proposed)Recognize receipt of HCDA grant funding for Auburn Youth Resources Increase budgeted grant funding 140,400 140,400 Increase expense budget for property acquisition 140,400 140,400)BA#5 Total 140,400 140,400 Revised Budget 43,299 650,400 681,330 12,369 Total Resources/Expenditures 693,699 693,699 Beg.Fund 2011 Ending Fund Recreation Trails Fund(#120) Balance Revenues 2011 Expenditures Balance Adopted Budget 8,177 7,200 15,377 BA#1(Adopted;ordinance#6351) BA#2(Adopted;ordinance#6352)BA#3(Adopted;ordinance#6362) 17 17 BA#4(Adopted;ordinance#6370) BA#5(proposed)Changes to meetGASB 54 Requirements Record MVFT revenuesdirectly to Fund 102 Reduce Trsfr In of Motor Vehicle Fuel Tax from Gen.Fund 7,100) 7,100)Budget Motor Vehicle Fuel Tax revenue 7,100 7,100 BA#6 Total Revised Budget 8,194 7,200 15,394 Total Resources/Expenditures 15,394 15,394 Page 3 of 9 ORD.A
Schedule A Summary ofBudget Adjustments by Fund Budget Amendment#5 Ordinance 6378 Beg.Fund 2011 Ending Fund Business Improvement Area Fund(#121) Balance Revenues 2011 Expenditures Balance Adopted Budget 44,396 53,100 54,000 43,496 BA#1(Adopted;ordinance#6351)BA#2(Adopted;ordinance#6352) 512 9,248) 26,000 34,736)BA#3(Adopted;ordinance#6362)91) 91)BA#4(Adopted;ordinance#6370)BA#5(proposed)Increase operating budget forhigher than anticipated expenses 5,000 5,000)BA#5 Total 5,000 5,000)Revised Budget 44,817 43,852 85,000 3,669 Total Resources/Expenditures 88,669 88,669 Beg.Fund 2011 Ending Fund Cumulative Reserve Fund(#122) Balance Revenues 2011 Expenditures Balance Adopted Budget 5,623,464 23,000 44,900 5,601,564 BA#1(Adopted;ordinance#6351)BA#2(Adopted;ordinance#6352) 78,450 78,450 BA#3(Adopted;ordinance#6362) 30,118 400,000 369,882)BA#4(Adopted;ordinance#6370)BA#5(proposed)Transfer Out to Cemetery Fund to support cash flow needs 200,000 200,000)BA#5 Total 200,000 200,000)Revised Budget 5,732,032 23,000 723,350 5,031,682 Total Resources/Expenditures 5,755,032 5,755,032 Beg.Fund 2011 Ending Fund Mitigation Fees Fund(#124) Balance Revenues 2011 Expenditures Balance Adopted Budget 3,444,973 900,000 2,679,200 1,665,773 BA#1(Adopted;ordinance#6351)BA#2(Adopted;ordinance#6352) 601,170 601,170 BA#3(Adopted;ordinance#6362) 290,693 290,693 BA#4(Adopted;ordinance#6370)BA#5(proposed)Increase expenses to reflect higher Fire Impact&Mitigationcollections(used for Station#34 construction) 212,300 212,300)BA#5 Total 212,300 212,300)Revised Budget 4,336,836 900,000 3,492,670 1,744,166 Total Resources/Expenditures 5,236,836 5,236,836 Page 4 of 9 ORD.A
Schedule A Summary of Budget Adjustments by Fund Budget Amendment#5 Ordinance 6378 Beg.Fund 2011 Ending Fund Municipal Park Construction Fund(#321) Balance Revenues 2011 Expenditures Balance Adopted Budget 374,368 19,089,200 19,261,700 201,868 BA#1(Adopted;ordinance#6351) BA#2(Adopted;ordinance#6352) 219,120 2,225,280 2,444,400 BA#3(Adopted;ordinance#6362) 246,405) 130,000 116,405)BA#4(Adopted;ordinance#6370)BA#5(proposed)Federal Grant funding for Game Farm Soccer Field lighting 83,200 83,200 BA#5 Total 83,200 83,200 Revised Budget 347,083 21,527,680 21,706,100 168,663 Total Resources/Expenditures 21,874,763 21,874,763 Beg.Fund 2011 Ending Fund Water Fund(#430)Balance Revenues 2011 Expenditures Balance Adopted Budget 19,168,199 10,918,400 27,509,320 2,577,279 BA#1(Adopted;ordinance#6351)BA#2(Adopted;ordinance#6352) 2,113,700 2,081,270 32,430 BA#3(Adopted;ordinance#6362) 324,168 209,000 47,580 485,588 BA#4(Adopted;ordinance#6370)30,320) 30,320 BA#5(proposed)Reduce Estimated Water Sales revenue due to lower usage 1,180,900) 1,180,900)Recognize water billing adjustment 600,000 600,000 Employer Pension Rate Increase effective 7/01/11 23,140 23,140)BA#5 Total 680,900) 23,140 604,040)Revised Budget 21,606,067 10,646,500 29,630,990 2,521,577 Total Resources/Expenditures 32,152,567 32,152,567 Page 5 of 9 ORD.A
Schedule A Summary ofBudget Adjustments by Fund BudgetAmendment#5 Ordinance 6378 Beg.Fund 2011 Ending Fund Sewer Fund(#431) Balance Revenues 2011 Expenditures Balance Adopted Budget 10,818,244 17,956,300 25,602,100 3,172,444 BA#1(Adopted;ordinance#6351)37,000 37,000)BA#2(Adopted;ordinance#6352) 2,156,900 2,123,810 33,090 BA#3(Adopted;ordinance#6362) 3,046,835 104,900 53,570 3,098,165 BA#4(Adopted;ordinance#6370) 30,320) 30,320 BA#5(proposed)Recognizegrant funding forJanuary 2011 storm Indirect Federal Grant 34,400 34,400 State Grant 5,600 5,600 Grant funded expenses 40,000 40,000)Employer Pension Rate Increase effective 7/01/11 13,000 13,000)BA#5 Total 40,000 53,000 13,000)Revised Budget 16,021,979 18,101,200 27,839,160 6,284,019 Total Resources/Expenditures 34,123,179 34,123,179 Beg.Fund 2011 Ending Fund Storm Drainage Fund(#432) Balance Revenues 2011 Expenditures Balance Adopted Budget 7,695,982 7,213,700 13,066,950 1,842,732 BA#1(Adopted;ordinance#6351) BA#2(Adopted;ordinance#6352) 1,304,260 1,264,410 39,850 BA#3(Adopted;ordinance#6362) 795,296 60,800 57,800 798,296 BA#4(Adopted;ordinance#6370) 31,910) 31,910 BA#5(proposed)Employer PensionRate Increase effective 7/01/11 22,080 22,080)BA#5 Total 22,080 22,080)Revised Budget 9,795,538 7,274,500 14,379,330 2,690,708 Total Resources I Expenditures 17,070,038 17,070,038 Page 6 of 9 ORD.A
Schedule A Summary ofBudget Adjustments by Fund BudgetAmendment#5 Ordinance 6378 Beg.Fund 2011 Ending Fund Solid Waste Fund(#434) Balance Revenues 2011 Expenditures Balance Adopted Budget 800,406 9,513,800 9,883,470 430,736 BA#1(Adopted;ordinance#6351)BA#2(Adopted;ordinance#6352) 8,990) 8,990 BA#3(Adopted;ordinance#6362) 24,716) 16,230 16,230 24,716)BA#4(Adopted;ordinance#6370)1,600 1,600)BA#5(proposed)Adjust fund revenues and expenses perJune 2011 rate study Increase solid waste service revenues 450,930 450,930 Adjust est.Waste Management fees 475,340 475,340)Employer PensionRate Increase effective 7/01/11 2,310 2,310)BA#5 Total 450,930 477,650 26,720)Revised Budget 775,690 9,980,960 10,369,960 386,690 Total Resources/Expenditures 10,756,650 10,756,650 Beg.Fund 2011 Ending Fund Cemetery Fund(#436) Balance Revenues 2011 Expenditures Balance Adopted Budget 300,328 924,800 1,078,930 146,198 BA#1(Adopted;ordinance#6351)BA#2(Adopted;ordinance#6352) 9,080) 9,080 BA#3(Adopted;ordinance#6362) 176,199) 28,500) 147,699)BA#4(Adopted;ordinance#6370)950 950)BA#5(proposed)Transfer In from Cumulative Reserve Fund to meet cash flow needs 200,000 200,000 BA#5 Total 200,000 200,000 Revised Budget 124,129 1,124,800 1,042,300 206,629 Total Resources/Expenditures 1,248,929 1,248,929 Page 7 of 9 ORD.A
ScheduleA Summary of Budget Adjustments by Fund Budget Amendment#5 Ordinance 6378 Beg.Fund 2011 Ending Fund Golf Course Fund(#437) Balance Revenues 2011 Expenditures Balance Adopted Budget 228,668 1,806,200 1,939,380 95,488 BA#1(Adopted;ordinance#6351)BA#2(Adopted;ordinance#6352) 10,840) 10,840 BA#3(Adopted;ordinance#6362) 224,916) 400,000 176,084 BA#4(Adopted;ordinance#6370)82,000) 82,000)BA#5(proposed)Employer Pension Rate Increase effective 7/01/11 3,190 3,190)Carry forward 2010 principal&interestpayment of Interfund loan(to bepaid in 2011)39,600 39,600)BA#5 Total 42,790 42,790)Revised Budget 3,752 2,124,200 1,889,330 238,622 Total Resources/Expenditures 2,127,952 2,127,952 Beg.Fund 2011 Ending Fund Insurance Fund(#501) Balance Revenues 2011 Expenditures Balance Adopted Budget 2,403,069 3,700 58,700 2,348,069 BA#1(Adopted;ordinance#6351)BA#2(Adopted;ordinance#6352)BA#3(Adopted;ordinance#6362) 36,237)120,000 156,237)BA#4(Adopted;ordinance#6370) BA#5(proposed)Increase Estimated Unemployment Claims 10,000 10,000)BA#5 Total 10,000 10,000)Revised Budget 2,366,832 3,700 188,700 2,181,832 Total Resources/Expenditures 2,370,532 2,370,532 Beg.Fund 2011 Ending Fund Facilities Fund(#505) Balance Revenues 2011 Expenditures Balance Adopted Budget 307,539 3,999,300 3,960,400 346,439 BA#1(Adopted;ordinance#6351) BA#2(Adopted;ordinance#6352) 30,000 26,790 61,110 4,320)BA#3(Adopted;ordinance#6362) 377,405 34,000 43,000) 454,405 BA#4(Adopted;ordinance#6370)105,300) 105,300)Revised Budget 714,944 3,954,790 3,873,210 796,624 Total Resources/Expenditures 4,669,734 4,669,734 Page 8 of 9 ORD.A
Schedule A Summary of Budget Adjustments by Fund Budget Amendment#5 Ordinance 6378 Beg.Fund 2011 Ending Fund Information Services Fund(#518) Balance Revenues 2011 Expenditures Balance Adopted Budget 3,546,577 4,271,670 5,720,450 2,097,797 BA#1(Adopted;ordinance#6351)5,500 5,500 BA#2(Adopted;ordinance#6352) 108,000 217,000 302,080 22,920 BA#3(Adopted;ordinance#6362) 295,216 6,400 43,300258,316 BA#4(Adopted;ordinance#6370) 24,000 18,400 5,600 BA#5(proposed)Employer Pension Rate Increase effective 7/01/11 8,840 8,840)BA#5 Total 8,840 8,840)Revised Budget 3,949,793 4,524,570 6,098,570 2,375,793 Total Resources I Expenditures 8,474,363 8,474,363 Beg.Fund 2011 Ending Fund Equipment Rental Fund(#550) Balance Revenues 2011 Expenditures Balance Adopted Budget 4,857,654 2,827,100 4,825,800 2,858,954 BA#1(Adopted;ordinance#6351)BA#2(Adopted;ordinance#6352) 151,600 144,070 7,530 BA#3(Adopted;ordinance#6362) 816,941 20,000796,941 BA#4(Adopted;ordinance#6370)640 640)BA#5(proposed)Employer Pension Rate Increase effective 7/01/11 1,800 1,800)BA#5 Total 1,800 1,800)Revised Budget 5,826,195 2,827,100 4,992,310 3,660,985 Total Resources/Expenditures 8,653,295 8,653,295 Beg.Fund 2011 Ending Fund Grand Total All Funds Balance Revenues 2011 Expenditures Balance Adopted Budget 88,306,158 154,702,653 203,375,808 39,633,003 BA#1(Adopted;ordinance#6351) 51,500 177,860 126,360)BA#2(Adopted;ordinance#6352)11,357,642 5,741,642 16,784,946 314,338 BA#3(Adopted;ordinance#6362)10,454,281 3,026,811 2,374,861 11,106,231 BA#4(Adopted;ordinance#6370) 224,300) 190,650) 33,650)BA#5(proposed)128,480) 813,744 942,224)Revised Budget 110,118,081 163,169,826 223,336,569 49,951,338 Total Resources/Expenditures 273,287,907 273,287,907 Page 9 of 9 ORD.A
AGENDA BILL APPROVAL FORM Agenda Subject: Ordinance No. 6379 Date: November 29, 2011 Department: Finance Attachments: Memo Dept. Requests CFP Ordinance No. 6379 and Schedule "A" Budget Impact: $42,733,753 Administrative Recommendation:City Council introduce and adopt Ordinance No. 6379 .Background Summary:Under State law, cities operating under a biennial budget are required to adopt a mid-term budget ordinance to amend second year appropriation s for changes incurred during the first half of the biennium. Ordinance No. 6379 amends the 2012 Adopted Budget (of the 2011-2012 biennium) as follows: - Updates revenue for forecasted changes i n estimated beginning fund and working capital fund balances, water utility sales, and gen eral fund property taxes and electrical utility tax collections; - Recognizes spending authority granted under previ ous budget amendments; - Requests additional items for inclusion in the 20 12 budget; and - Amends the 2012 budget to reflect changes consist ent with the Preliminary 2012-17 Capital Facilities Plan. Detailed discussion of the above is included in the attached transmittal memorandum and supporting attachments. F3.23 Reviewed by Council Committees:Finance, Municipal Services, Planning And Community Development, Public Works Councilmember:Backus Staff:Coleman Meeting Date:December 5, 2011 Item Number:ORD.B AUBURN * MORE THAN YOU IMAGINED ORD.B
Interoffice Memorandum To: City Council From: Shelley Coleman, Finance Director CC: Pete Lewis, Mayor Date: November 29, 2011 Re: 2012 B udget Amendment #6 Attached is proposed budget am endment #6 for your review 1 . Significant changes included in this amendment include the following: Revenue updates. The following changes are proposed to 2012 budgeted re venues: o Beginning fund balances : Beginning 2012 fund balances and working capital fund balances are adjusted to reflect estimated 2011 ending fund /working capital balances. Once actual 2011 ending balances are available (approximate ly 2 nd quarter 2012), beginning fund/working capi tal balances will be adjusted to reflect actuals. o Water utility water sales : Budgeted 2012 water sales is adjusted to reflect lower re venue collections due to water conservation efforts and a decrease in wholesale water sales. o General Fund revenues : Property taxes are increased by $400,000 reflecting prelimina ry property tax assessment information from King and Pierce counties and electrical utility tax revenues are increased by $368,000 reflecting generally hig her revenue collection trends. Recognize continued spending authority from previous b udget amendments. As the City operates on a biennial basis, some 2011 budget amendments approved have an ongoing fiscal impact (such as a new position added or amendments that revi se the ending fund balance for carryforward to the next year) for which 2012 spending authorit y is required to enable the City to fully fund these financial obligations. This budget amendm ent recognizes these on-going financial commitments. Additional 2012 Budget Requests. This proposed budget amendment include several requests for additional items for inclusion in the 2012 budget. Significant items include: o Fleet Manager o Economic Development Manager o Police Officer (supernumerary ) to backfill an existing posi tion out on extended military leave o Crime Analyst o Police Secretary o SCORE jail costs to reflect actual higher jail bed days. o City Hall remodel 1 Previously approved (and pending) budget amendments include: #1: Ord 6351 (Feb 2011); #2: Ord 6352 (Apr 2011); #3: Ord 6362 (Jul 2011); #4: Ord 6370 (Sep 2011); #5 (Ord 6378 – pending Dec 2011) ORD.B
o Traffic signal LED light replacement o Employer Pension Rate changes. The State of Washington manages the Public Employee Retirement System (PERS). PERS is fund ed by contributions from employees and employers, rates for which are determined by an actuarial an alysis by the State based on the current and forecasted financial needs of the PERS program. The State recently announced changes to the contribution rates, with rates for employers increasing from 5.31% to 7.07% effective July 1, 2011 and a second change from 7.07% to 7.25% effective September 1, 2011. Approval of this amendme nt would revise the City’s 2012 budget by $255,000 in the General Fund and $217,000 in the Cit y’s other funds. o Non-Paid Furlough policy. As you are aware, in December 20 09 due to weakness in the City’s financial condition, the City implemented a poli cy of reducing salaries and benefits equal to 40 hours of unpaid leave (non-paid furlough). Th ese reductions were negotiated with Teamsters Local Union #117 (outside teamsters) and app lied to non-affiliated employees and covered calendar year 2010. Subsequent discussio ns and agreements extended the non-paid furlough policy to calendar years 2011 and 2012. In addition, separate agreements with the Police commander s, Police non-commissioned employees and inside City teamsters collective bargaining u nits were also reached in 2010 whereby a percentage of their pay and/or the City’s VEBA contribution were offered in lieu of the non-paid furlough policy. The same was also appl ied to the Mayor, Council, and non-affiliated NAC employees, except the municipal judge. Simi lar agreements were reached for 2011 and 2012 with the Police commanders, Police non-co mmissioned employees, and inside City Teamster’s collective bargaining units. In 2011, the Mayor, Council, and non-affiliated NAC employees, except the municipal judge, continue the 2010 plan. Early in 2011, an agreement was negotiated with the Police Guild to move their medical plan from AWC Plan A to AWC Preferred Provider Option and no cost of living increases for 2011 and 2012. This budget adjustment amends the 2012 adopted budge t consistent with the negotiated agreements summarized above. For further detail on the proposed amendments to the 2012 budget, refer to Attachment 1 . 2012-2017 Capital Facility Plan revisions. The City’s six-year Capital Facilities Plan serves as one of the primary policy documents used to guide city-wide capi tal improvements consistent with the adopted Comprehensive Plan. The six-year CFP is updated each year to reflect changes to project scheduling, funding sources, and/or City policy and service needs. Modification of the 2012 adopted budget is needed to maintain alignment with the revised CFP. A schedule of significant changes in the six-year CFP is attached (Attachment 2 ). Council’s approval of the proposed amendments would re sult in an increase to the overall 2012 City budget of $42.7 million. ORD.B
Table 1 below summarizes the 2012 budget, as amended, under this proposed Ordinance: Table 1: 2012 Budget As Amended As Adopted (Ord 6339) $181,454,903 Budget Adjustments General Fund 1,862,750 Parks Construction Fund 18,456,895 Capital Improvements Fund 3,282,059 Water Fund 5,926,668 Sewer Fund 6,260,255 Stormwater Fund 3,368,046 All Other Funds 3,577,080 Total BA#6 (Ord #6379) 42,733,753 Budget as Amended $224,188,656 Attachments: 1. Summary of proposed budget adjustments 2. Schedule of significant changes to 2012-2017 Capital Facilities Plan 3. Proposed Ordinance #6379 (budget adjustment #6) 4. Summary of proposed 2012 budget adjustments by fund and department (Schedule A) ORD.B
Attachment 1 Summary of Proposed Budget Adjustments Previously Approved Budget Adjustments Budget Adjustment #1 (Ord 6351) 1. Probation Counselor 2. Council Secretary 3. Senior Center Assistant Budget Adjustment #3 (Ord 6362) 4. Community Services Crew Leader 5. Alive at 25 Defensive Driving program 6. Street Vegetation Manager – mo ve funding to Stormwater Fund Budget Adjustment #4 (Ord 6370) 7. Marketing and Promotions Coordinator 8. Senior Accountant 9. Court Bailiff Other 10-12. Animal Shelter Interior, Exterior improvements and startup cost s (Res 4747) 13. Information Services support to Algona/Pacifi c/VRFA (Res 4683 & 4748) Proposed Budget Adjustments 14-36. See attached for details ORD.B
2011
2011
2011
Attachment 2 Schedule of Significant Changes to 2012 Capital Facilities Plan ORD.B
Detail of Chan g e s f r o m P r io r Y e ar C F P A Street NW, Ph 1 1,687,500 AWS Corridor Improvement -Phase 1(574,300) M Street Grade Separation(5,435,300) I Street NE Corridor (40th St NE to 52nd St NE)409,300 So. 277th-AWN to Green River Brid g e(276,500) A Street NW, Ph 2 (162,000) West Valley Hwy Imp. (SR 18 to West Main)5,000 8th Street NE -U Turn Improvements332,000 AWN & 1st St NE Si g nal Improvements(20,000) Auburn Way So & M St SE Intersection75,000 F Street SE & 4th St SE Traffic Si g nal1,000 41st St. SE & A St SE Access Mana g ement Study2,000 104th Ave SE & Green River Road Stud y 3,000 Downtown Les Gove Non Motorized Imp. Study10,000 S 316th St Bicycle & Pedestrian Imp. Study5,000 37th St SE & R St SE Pedestrian Connecto r 1,000 Mary Olson Farm Improvements1,000 Lea Hill Pedestrian Improvement373,500 AWS Corridor Improvement (Fir St SE)2,736,700 Total Adjustment for Capital Projects (8 2 6 ,10 0 ) Fund 102 CFP -Capital Project Changes for 2012 ORD.B
Detail of Changes Park Acquisition / Development370,000 Isaac Evans Par k 25,000 Auburn Community Cente r 17,660,000 Veterans' Park Improvement(50,000) Les Gove Improvements25,000 Shaughnessy Park Improvements15,000 Game Farm Park 70,000 Roegner Park (130,000) Auburndale Park (25,000) Fenster Levee Setback, Phase 2B439,200 Net Adjustment for Capital Projects 18 ,3 9 9 ,2 0 0 Detail of Changes City Hall HVAC 626,500 City Hall Remodel500,000 Mohawks Plastics Site15,000 Public Art 30,000 Net Adjustment for Capital Projects 1,17 1,5 0 0 F u nd 3 2 1 C F P -C ap it al P r o j e c t C h ange s f o r 2 0 1 2 Fund 328 CFP -Capital Project Changes for 2012 Fund 330 CFP -Capital Project Changes for 2012 Detail of Changes Downtown Promenade Improvements145,000 Citywide Wayfinding Signage61,000 Downtown Pedestrian Lighting39,500 Downtown Sculpture Garden10,000 NW City Hall Plaza Improvemen t 388,000 Downtown Furniture25,000 Net Adjustment for Capital Projects 6 6 8 ,5 0 0 ORD.B
Ut il it y F u nd s C F P -C ap it al P r o j e c t C h ange s f o r 2 0 1 2 Detail of Changes Well 1 Improvements580,000 Intertie Infrastructure503,000 Lakeland Hills Reservoir 6100,000 Lakeland Hills Booster Pump Station77,000 Academy Booster Pump Station2,752,700 Well 4 Intertie Pump Station Improvements100,000 MIT Master Meters 80,000 Water Resources protection program(17,500) Annual Reservoir repair & replacement(40,000) SCADA Upgrades 760,700 Fulmer Well Field Improvements200,000 M Street Grade Separation150,000 Lea Hill PRV Station Improvements(150,000) Deduct Meter Replacement50,000 A Street NW Corridor206,000 N e t Ad j u s t m e nt f o r C ap it al P r o j e c t s 5 ,3 5 1,9 0 0 Power Generators 100,000 Lea Hill Pump Station Decommissioning15,000 Ellingson Pump Station Replacement15,000 2009 - 2010 Sanitary Sewer Repair & Replace m 485,100 Water Utility Fund Sewer Utility Fund Net Adjustment for Capital Projects 6 15 ,10 0 S. 296th Street Pond Expansion, Phase 1 & 2550,000 Bry's Cove Pond Expansion75,000 Port of Seattle Mitigation project100,000 White River Storm Pump Station Replacement5,000 Auburn Way South Flooding, Phase 1 & 21,638,000 30th Street NE Area Flooding Phase 1250,000 Brannan Park Pump Station Relocation(50,000) Net Adjustment for Capital Projects 2 ,5 6 8 ,0 0 0 Storm Utility Fund ORD.B
ORDINANCE NO 6379 AN ORDINANCE OF THE CITY COUNCIL OF THECITY OF AUBURN, WASHINGTON, AMENDING ORDINANCE NO 6339, THE 2011-2012 BIENNIALBUDGET ORDINANCE AS AMENDED BY ORDINANCE NO 6351, ORDINANCE NO 6352, ORDINANCE NO 6362, ORDINANCE 6370AND ORDINANCE 6378 AUTHORIZING AMENDMENT TO THE CITY OF AUBURN 2011-2012 BUDGET ASSET FORTH IN SCHEDULE "A"WHEREAS, the Auburn City Council at its regular meeting ofDecember 6,2010, adopted Ordinance No 6339 which adopted theCity of Auburn 2011-2012 Biennial budget; and WHEREAS, the Auburn City Council at its regularmeeting of February 22,2011, adopted Ordinance No 6351 whichamended Ordinance No 6339 which adoptedthe City of Auburn 2011-2012Biennial budget; and WHEREAS, theAuburn CityCouncil at its regular meeting of April 4, 2011,adoptedOrdinance No 6352 which amendedOrdinance No 6351, and WHEREAS, the Auburn CityCouncil at its regular meeting of July 18, 2011,adopted Ordinance No 6362which amended Ordinance No 6352, and WHEREAS, the Auburn City Council at its regular meeting of September 6,2011 adopted Ordinance No 6370 whichamended Ordinance 6362, and WHEREAS, the Auburn City Council at its regular meeting of December 5,2011 adopted Ordinance No 6378 whichamended Ordinance 6370, and WHEREAS, theCity of Auburn deems it necessary to appropriate additional funds to the various funds of the2012 budget; and Ordinance No. 6379 October 17, 2011 Page 1 of 3 ORD.B
WHEREAS, this Ordinance has been approved by one more than the majorityof all councilpersons in accordance with RCW 35A.34 200 NOW THEREFORE, THECITY COUNCIL OF THECITY OF AUBURN,WASHINGTON DO ORDAIN AS FOLLOWS Section 1. Amendment of the 2011-2012 Biennial Budget. The 2011-2012Biennial Budget of theCity of Auburn is amended pursuant to Chapter 35A.34 RCW, to reflect the revenues and expenditures as shown on Schedule "A" attached hereto and incorporated herein by reference The Mayorof the City of Auburn,Washington is hereby authorized to utilize revenue and expenditure amounts shown on said Schedule "A" A copy of said Schedule "A" is on file with the City Clerk and available for publicinspection Section 2. Severability If any provision of this Ordinance orthe application thereof to any person or circumstance is held to be invalid, the remainder of such code, ordinance orregulationor the application thereof to other person or circumstance shall not be affected Section 3, Implementation. The Mayor is hereby authorized to implement such administrativeprocedures as may be necessary to carryoutthe directives of this legislation Section 4. Effective Date. ThisOrdinance shall take effect and be in force five (5) days from and after its passage, approval and publication as provided by law Ordinance-Igo. 6379 October 17 2011 Page 2 of ORD.B
INTRODUCED PASSED APPROVED PETER B LEWIS, MAYOR ATTEST Danielle E Daskam City Clerk APPROVED AS TO FORM al%_, J Daniel B Hei•City Attorney PUBLISHED Ordinance No 6379 October 17, 2011 Page 3 of 3 ORD.B
Attachment 4 Ordinance#6379 Details(Schedule A)AUBURN * MORI THAN YOU IMAGINED ORD.B
Schedule A Summary of 2012 Budget Adjustments by Fund Budget Amendment#6 Ordinance 6379 Beg.Fund 2012 Ending Fund General Fund(#001) Balance Revenues 2012 Expenditures Balance General Fund 2012 Adopted Budget 10,487,938 49,252,800 54,612,340 5,128,398 BA#6(Proposed)Adjust estimated beginning fund balance 1,064250 1,064,250 Increase Property Tax 400,000 400,000 Electric Utility Tax 368,000 368,000 Mayor/Council Admin-Council Secretary per BA#1 Ordinance 6351 77,130 77,130)Human Resources EHM Probation Counselor per BA#2 Ordinance 6352 77,840 77,840)HR-Community Service Crew leader per BA#3 Ordinance 6362 26,930 26,930)CourtBailiff per BA#4 Ordinance 6370 31,040 31,040)Alive @ 25 Defensive driving program revenue per BA#3 Ordinance 6362 9,000 1 9,000 Alive(a)25 Defensive driving program per BA#3 Ordinance 6362 1,140 1 1,140)Alive after 25 Defensive driving program revenue 4,500 2 4,500 Alive after 25 Defensive driving program 3,250 23,250)Finance SeniorAccountant per BA#4 Ordinance 6370 49,120 49,120)Planning Economic Development Manager 136,500 136,500)Police SCORE-Intergovernmental Jail Services 620,000 620,000)Police Academy training costs 9,900 9,900)Police Secretary 88,000 88,000)Crime Analyst FTE plus office equipment($2.5K) 90,340 90,340)Police Officer-supernumerary 94,490 94,490)Public Works Engineering-Traffic Signal LED lamp replacement 110,000 110,000)StreetNegetation Manager-50%SaUBen to Storm Fund per BA#3 Ord.6362 56,740)4 56,740 Parks Marketing&Promotions Coordinator offset by reduction in AnimalControlTemp wages$37,980 per BA#4 Ordinance 6370 52,230 52,230)Theater Rentals decrease$7K,Theater Tickets increase$13K,TheaterClasses increase$12K,decrease Cultural Arts revenue$9.5K for programming Performance Arts Center 8,500 8,500 Senior Services Contributions&Donations 8,500 3 8,500 Senior Services supplies funded by increase in donations&contributions 8,500 3 8,500)Senior Center Assistant per BA#1 Ordinance 6351 52.010 52,010)Downtown outdoor sculpture gallery project 10.000 10,000)Parks-Move ArtRageous festival to downtown 4,000 4,000)Page 1 of 12 ORD.B
Schedule A Summary of 2012 Budget Adjustments by Fund Budget Amendment#6 Ordinance 6379 Beg.Fund 2012 Ending Fund General Fund(#001) Balance Revenues 2012 Expenditures Balance OtherAdjustments Transfer Out to Facilities Fund for AVHS 300,000 5 300,000)Employer Pension Rate Increase effective 7/01/11&9/01/11 Mayor/Council 9,430 9,430)Human Resources 33,830 33,830)Finance 10,150 10,150)City Attorney 16,410 16,410)Planning 35,16035,160)Police 47,810 47,810)Public Works 52,15052,150)Parks 40,590 40,590)Streets 9,640 9,640)Unpaid furlough day adjustment/VEBA contribution Mayor/Council 3,090) 3,090 Human Resources 21,560)21,560 Finance 12,230) 12,230 City Attorney 19,480) 19,480 Planning 41,860)41.860 Police 4,610) 4,610 Public Works 35,380)35,380 Parks 46,020)46,020 Streets 17,540) 17,540 BA#6 Total 1,064,250 798,500 1,839,080 23,670 2012 Revised Budget 11,552,188 50,051,300 56,451,420 5,152,068 Total Resources/Expenditures 61,603,488 61,603,488 Beg.Fund 2012 Ending Fund Arterial Street Fund(#102) Balance Revenues 2012 Expenditures Balance 2012 Adopted Budget 265,018 14,715,500 14,806,900 173,618 BA#6(Proposed)Adjust estimated beginning fund balance 982,406 982,406 DecreaseFederal Grants per 2012-2017 CFP 4,737,300) 4,737,300)Increase State Grants per 2012-2017 CFP 6,980,900 6,980.900 IncreaseInterlocal Grants&Agreements per 2012-2017 CFP 1.429,100 1,429,100 Increase Contributions per 2012-2017 CFP 200,000 200,000 Reduce Public Works Trust Fund loan per 2012-2017 CFP 6,000,000) 6,000,000)Transfer In-Impact Fees per 2012-2017 CFP 522,000 6 522,000 Transfer In-REET 2 per 2012-2017 CFP 75,000 8 75,000 Transfer In Fund 328 per 2012-2017 CFP 50,000 9 50,000 Decrease Construction Projects per 2012-2017 CFP 826,100) 826,100 BA#6 Total 982,406 1,480,300) 826,100) 328,206 2012 Revised Budget 1,247,424 13,235,20013,980,800 501,824 Total Resources I Expenditures 14,482,624 14,482,624 Page 2 of 12 ORD.B
Schedule A Summary of 2012 Budget Adjustments by Fund Budget Amendment#6 Ordinance 6379 Beg.Fund 2012 Ending Fund Local Street Fund(#103) Balance Revenues 2012 Expenditures Balance 2012 Adopted Budget 1,095,806 2,155,000 2,000,000 1,250,806 BA#6(Proposed)Adjust estimated beginning fund balance 277,271) 277,271)Employer Pension Rate Increase effective 7/01/11 8 9/01/11 1,960 1,960)Unpaid furlough day adjustment 1,850) 1,850 BA#6 Total 277,271) 110 277,381)2012 Revised Budget 818,535 2,155,000 2,000,110 973,425 Total Resources/Expenditures 2,973,535 2,973,535 Beg.Fund 2012 Ending Fund Hotel Motel Fund(#104) Balance Revenues 2012 Expenditures Balance 2012 Adopted Budget 15,726 79,40085,000 10,126 BA#6(Proposed)Adjust estimated beginning fund balance 5,274) 5,274)BA#6 Total 5,274) 5,274)2012 Revised Budget 10,452 79,400 85,000 4,852 Total Resources/Expenditures 89,852 89,852 Beg.Fund 2012 Ending Fund Arterial Street Preservation Fund(#105) Balance Revenues 2012 Expenditures Balance 2012 Adopted Budget 35,089 1,501,500 1,500,000 36,589 BA#6(Proposed)Adjust estimated beginning fundbalance 412,761 412,761 BA#6 Total 412,761 412,761 2012 Revised Budget 447,850 1,501,500 1,500,000 449,350 Total Resources/Expenditures 1,949,350 1,949,350 Beg.Fund 2012 Ending Fund Drug Forfeiture Fund(#117) Balance Revenues 2012 Expenditures Balance 2012 Adopted Budget 513,237 298,700 298,230 513,707 BA#6(Proposed)Adjust estimated beginning fund balance 168,633 168,633 BA#6 Total 168,633 168,833 2012 Revised Budget 681,870 298,700 298,230 682,340 Total Resources/Expenditures 980,570 980,570 Page 3 of 12 ORD.B
Schedule A Summary of 2012 Budget Adjustments by Fund BudgetAmendment#6 Ordinance 6379 Beg.Fund 2012 Ending Fund Housing and Community Development Grant Fund(#119)Balance Revenues 2012 Expenditures Balance 2012 Adopted Budget 66,876 450,000 439,220 77,656 BA#6(Proposed)Adjust estimated beginning fund balance 54,507) 54,507)Unpaid furlough day adjustment 1,470) 1,470 BA#6 Total 54,507)1,470)53,037)2012 Revised Budget 12,369 450,000 437,750 24,619 Total Resources/Expenditures 462,369 462,369 Beg.Fund 2012 Ending Fund Business Improvement Area Fund(#121) Balance Revenues 2012 Expenditures Balance 2012 Adopted Budget 43,496 54,100 54,000 43,596 BA#6(Proposed)Adjust estimated beginning fund balance 34,827) 34,827)BA#6 Total 34,827) 34,827)2012 Revised Budget 8,669 54,100 54,000 8,769 Total Resources/Expenditures 62,769 62,769 Beg.Fund 2012 Ending Fund Cumulative Reserve Fund(#122) Balance Revenues 2012 Expenditures Balance 2012 Adopted Budget 5,601,664 24,000 5,625,564 BA#6(Proposed)Adjust estimated beginning fund balance 369,88 369,882)BA#6 Total 369,882) 369,882)2012 Revised Budget 5,231,682 24,000 5,255,882 Total Resources I Expenditures 5,255,682 5,255,682 Page 4 0112 ORD.B
Schedule A Summary of 2012 BudgetAdjustments by Fund BudgetAmendment#6 Ordinance 6379 Beg.Fund 2012 Ending Fund Mitigation Fees Fund(#124) Balance Revenues 2012 Expenditures Balance 2012 Adopted Budget 1,665,773 902,000 1,120,700 1,447,073 BA#6(Proposed)Adjust estimated beginning fund balance 78,393 78,393 Transfer Out Impact Fees to Fund 102 per 2012-2017 CFP 522,000 6 522,000)Transfer Out Impact Fees to Fund 328 per 2012-2017 CFP 15,000 7 15,000)BA#6 Total 78,393 537,000 458,607)2012 Revised Budget 1,744,166 902,000 1,657,700 988,466 Total Resources/Expenditures 2,646,166 2,646,166 Beg.Fund 2012 Ending Fund 1998 Library Fund(#229) Balance Revenues 2012 Expenditures Balance 2012 AdoptedBudget 339,120 288,100 286,900 340,320 BA#6(Proposed)Adjust estimated beginning fund balance 292,062) 292,062)BA#6 Total 292,062) 292,062)2012 Revised Budget 47,058 288,100 286,900 48,258 Total Resources/Expenditures 335,158 335,158 Beg.Fund 2012 Ending Fund 2010 C&D Local Revitalization Debt Fund(#231)Balance Revenues 2012 Expenditures Balance 2012 Adopted Budget 62,700 595,600 585,400 62,900 BA#6(Proposed)Adjust estimated beginning fund balance 13,901 13,901 BA#6 Total 13,901 13,901 2012 Revised Budget 76,601 595,600595,400 76,801 Total Resources/Expenditures 672,201 672,201 Page 5 of 12 ORD.B
Schedule A Summary of 2012 Budget Adjustments by Fund BudgetAmendment#6 Ordinance 6379 Beg.Fund 2012 Ending Fund LID Guarantee Fund(#249) Balance Revenues 2012 Expenditures Balance 2012 Adopted Budget 52,500 500 11,000 42,000 BA#6(Proposed)Adjust estimated beginning fund balance 1,087 1,087 BA#6 Total 1,087 1,087 2012 Revised Budget 53,587600 11,000 43,087 Total Resources/Expenditures 54,087 54,087 Beg.Fund 2012 EndingFund Municipal Park Construction Fund(#321) Balance Revenues 2012 Expenditures Balance 2012 AdoptedBudget 201,868 1,874,100 1,979,100 96,868 BA#6(Proposed)Adjust estimated beginning fund balance 305,995 305,995 Decrease Property Taxes per 2012-2017 CFP 45,000) 45,000)IncreaseFederal grants per 2012-2017 CFP 167,900 167,900 Decrease State grants per 2012-2017 CFP 33,800) 33,800)IncreaseInterlocal grantsper 2012-2017 CFP 375,000 375,000 New Market Tax Credit per 2012-2017 CFP 5,102,800 5,102,800 HUD 108 Loan per 2012-2017 CFP 2,000,000 2,000,000 Proceeds from Sale(QALICB)per 2012-2017 CFP 8,000,000 8,000,000 Misc.Revenue per 2012-2017 CFP 1,878,100 1,878,100 Transfer In REET 1 per 2012-2017 CFP 679,10010 679,100 Transfer In from Storm Fund per 2012-2017 CFP 26,800 11 26,800 Increase Construction Projects per 2012-2017 CFP 18,399,200 18,399,200)BA#6 Total 305,995 18,150,900 18,399,200 57,695 2012 Revised Budget 507,863 20,025,000 20,378,300 154,563 Total Resources/Expenditures 20,532,863 20,532,863 Page 6 of 12 ORD.B
Schedule A Summary of 2012 Budget Adjustments by Fund Budget Amendment#6 Ordinance 6379 Beg.Fund 2012 Ending Fund Capital Improvements Fund(#328) Balance Revenues 2012 Expenditures Balance 2012 Adopted Budget 2,390,706 1,737,700 1,159,100 2,969,306 BA#6(Proposed)Adjust estimated beginning fund balance 3,267,059 3,267,059 Transfer In Traffic Impact for Mohawks plastics 15,000 7 15,000 Increase Construction Projects per 2012-2017 CFP 1,171,500 1,171,500)Increase REET 1 Transfer Out to City Hall Annex DebtSvcFund 230 and decrease Facilities Fund Transfer Out for corresponding amount. 105,000 12 105,000)Transfer Out REET 1 to Fund 321 per 2012-2017 CFP 679,100 10 679,100)Transfer Out REET 2 to Fund 102 per 2012-2017 CFP 75,000 8 75,000)Transfer Out to Fund 102 per 2012-2017 CFP 50,000 9 50,000)BA#6 Total 3,267,059 15,000 2,080,600 1,201,459 2012 Revised Budget 5,657,765 1,752,700 3,239,700 4,170,765 Total Resources I Expenditures 7,410,465 7,410,465 Beg.Fund 2012 Ending Fund Local Revitalization Fund(#330) Balance Revenues 2012 Expenditures Balance 2012 AdoptedBudget BA#6(Proposed)Adjust estimated beginning fund balance 806,907 806,907 Increase Direct 8 Indirect Federal grants per 2012-2017 CFP 116,100 116,100 Increase Construction projects per 2012-2017 CFP 668,500 668,500)BA#6 Total 806,907 116,100 668,500 254,507 2012 Revised Budget 806,907 116,100 668,500 254,507 Total Resources I Expenditures 923,007 923,007 Beg.Fund 2012 Ending Fund Water Fund(#430) Balance Revenues 2012 Expenditures Balance 2012 Adopted Budget 2,577,279 11,624,400 12,867,420 1,334,259 BA#6(Proposed)Adjust estimated beginning fund balance 7,080,418 7,080,418 Reduce Water Sales revenue 1,369,250) 1,369,250)Cell phone tower lease revenue 46,500 46,500 Build America Bonds Subsidy 169,000 169,000 Unpaid furlough day adjustment 48,260)48,260 Employer Pension Rate Increase effective 7/01/11 8 9/01/11 55,410 55,410)Senior Accountant per BA#4 Ordinance 6370 15,330 15,330)Reduce Interfund payment for Annex Rent per BA#4 Ordinance 6370 35,000) 13 35,000 Increase Debt Service per 2012-2017 CFP 34,870 34,870)Increase Construction Projects per 2012-2017 CFP 5,351,900 5,351,900)Reduce Administration professional services 104,000)104,000 Reduce Operations minor equipment 200,000) 200,000 BA#8 Total 7,080,418 1,153,750) 5.070,250 856,418 2012 Revised Budget 9,657,697 10,470,650 17,937,670 2,190,677 Total Resources/Expenditures 20,128,347 20,128,347 Page 7 of 12 ORD.B
Schedule A Summary of 2012 Budget Adjustments by Fund Budget Amendment#6 Ordinance 6379 Beg.Fund 2012 Ending Fund Sewer Fund(#431) Balance Revenues 2012 Expenditures Balance 2012 Adopted Budget 3,172,444 18,361,600 20,472,820 1,061,224 BA#6(Proposed)Adjust estimated beginning fund balance 6,184,655 6,184,655 Build America Bonds Subsidy 75,600 75,600 Senior Accountant per BA#4 Ordinance 6370 15,330 15,330)Reduce Interfund payment for Annex Rent per BA#4 Ordinance6370 35,000) 13 35,000 Increase Debt Service per 2012-2017 CFP 22,270 22,270)Increase Construction Projects per 2012-2017 CFP 615,100 615,100)Employer Pension Rate Increase effective 7/01/11&9/01/11 42,900 42,900)Unpaid furlough day adjustment 33,600)33,600 BA#6 Total 6,184,655 75,600627,000 5,633,255 2012 Revised Budget 9,357,099 18,437,200 21,099,820 6,694,479 Total Resources/Expenditures 27,794,299 27,794,299 Beg.Fund 2012 Ending Fund Storm Drainage Fund(#432) Balance Revenues 2012 Expenditures Balance 2012 Adopted Budget 1,842,732 7,923,300 8,323,710 1,442,322 BA#6(Proposed)Adjust estimated beginning fund balance 3,804,846 3,804,846 Build America Bonds Subsidy 63,200 63,200 Street/Vegetation Manager-50%Sal/Ben to Storm Fund per BA#3 Ord.6362 56,7404 56,740)Senior Accountant per BA#4 Ordinance 6370 10,230 10,230)Employer Pension Rate Increase effective 7/01/11&9/01/11 51.530 51,530)Unpaid furlough day adjustment 40,360)40,360 Reduce System&Emerging issues in Lea Hill Annexation Area 50,000)50,000 Reduce Flow monitoring contract 50,000)50,000 Reduce SCADA support 50,000)50,000 Reduce Interfund payment for Annex Rent per BA#4 Ordinance 6370 35,000) 13 35,000 Increase Debt Service per 2012-2017 CFP 18,590 18,590)Decrease Port of Seattle funding received in prior years per 2012-2017 CFP 500,000) 500,000)Transfer Out to Fund 321 per 2012-2017 CFP 26,800 11 26,800)Increase Construction Projects per 2012-2017 CFP 2,568,000 2,568,000)BA#6 Total 3,804,846 436,800) 2,506,530 861,516 2012 Revised Budget 5,647,578 7,486,500 10,830,240 2,303,838 Total Resources/Expenditures 13,134,078 13,134,078 Page 8 of 12 ORD.B
Schedule A Summary of 2012 Budget Adjustments by Fund BudgetAmendment#6 Ordinance 6379 Beg.Fund 2012 EndingFund Solid Waste Fund(#434) Balance Revenues 2012 Expenditures Balance 2012 Adopted Budget 430,736 9,513,800 9,910,560 33,976 BA#6(Proposed)Adjust estimated beginning fund balance 41,736) 41,736)Adjust est.revenues consistent with June 2011 rate study 1,258,660 1,258,660 Adjust est.Waste Management fees consistent with June 2011 rate study 753,290 753,290)Increase Household Hazardous Waste revenues&expenses 88,000 88,000 Reduce Investment Income 2,000) 2,000)Senior Accountant per BA#4 Ordinance 6370 5,110 5,110)Employer Pension Rate Increase effective 7/01/11&9/01/11 7,610 7,610)Unpaid furlough day adjustment 9,150) 9,150 BA#6 Total 41,736)1,344,660 844,860 458,064 2012 Revised Budget 389,000 10,858,460 10,755,420 492,040 Total Resources!Expenditures 11,247,460 11,247,460 Beg.Fund 2012 Ending Fund Airport Fund(#435)Balance Revenues 2012 Expenditures Balance 2012 Adopted Budget 578,532 652,380 738,610492,302 BA#6(Proposed)Adjust estimated beginning fund balance 336,137 336,137 Employer Pension Rate Increase effective 7/01/11&9/01/11 330 330)Unpaid furlough day adjustment 390) 390 Increase Construction Projects per 2012-2017 CFP 250,500 250,500)BA#6 Total 336,137 250,440 85,697 2012 Revised Budget 914,869 652,380 989,050 577,999 Total Resources I Expenditures 1,567,049 1,567,049 Beg.Fund 2012 Ending Fund Cemetery Fund(#436) Balance Revenues 2012 Expenditures Balance 2012 Adopted Budget 146,198 942,600 1,075,880 12,918 BAN(Proposed)Adjust estimated beginning fund balance 60,431 60,431 Senior Accountant per BA#4 Ordinance 6370 3,070 3,070)Employer Pension Rate Increase effective 7/01/11&9/01/11 2,880 2,880)Unpaid furlough day adjustment 9,240) 9,240 Reduce Temporary Wages 6,400) 6,400 Reduce Inventory for resale&minorequipment 16,000) 16,000 Reduce professional services 4,000) 4,000 Reduce advertising 4,900) 4,900 BA#8 Total 60,431 34,590)95,021 2012 Revised Budget 206,629 942,600 1,041,290 107,939 Total Resources/Expenditures 1,149,229 1,149,229 Page 9 of 12 ORD.B
Schedule A Summary of 2012 Budget Adjustments by Fund Budget Amendment#6 Ordinance 6379 Beg.Fund 2012 Ending Fund Golf Course Fund(#437) Balance Revenues 2012 Expenditures Balance 2012 Adopted Budget 95,488 1,877,700 1,943,550 29,638 BA#6(Proposed)Adjust estimated beginning fundbalance 185,924 185,924 Employer Pension Rate Increase effective 7/01/11&9/01/11 9,200 9200)Unpaid furlough day adjustment 10,910) 10,910 Reduce other wages 38.000)38,000 Reduce other inventory for resale 10,000) 10,000 Reduce repairs&maintenance 17,000) 17,000 BA#6 Total 185,924 66,710) 252,634 2012 Revised Budget 281,412 1,877,700 1,876,840 282,272 TotalResources/Expenditures 2,159,112 2,159,112 Beg.Fund 2012 Ending Fund Insurance Fund(#501) Balance Revenues 2012 Expenditures Balance 2012 Adopted Budget 2,348,069 3,800 58,700 2,293,169 BA#6(Proposed)Adjust estimated beginning fund balance 156,237) 156,237)BA#6 Total 156,237) 156,237)2012 Revised Budget 2,191,832 3,800 58,700 2,136,932 Total Resources/Expenditures 2,195,632 2,195,632 Beg.Fund 2012 Ending Fund Facilities Fund(#505) BalanceRevenues 2012 Expenditures Balance 2012 Adopted Budget 346,439 3,658,200 3,548,540 456,099 BA#6(Proposed)Adjust estimated beginning fund balance 450,085 450,085 Reduce Interfund revenue from Water,Sewer&Storm utility funds for Annex rent 105,000) 13 105,000)Decrease Transfer Out to City Hall Annex DebtSvcFund230 and Increase 105,000) 12 105,000 REET 1 Transfer for correspondingamount Senior Center carpet replacement 30,000 30,000)Transfer In from General Fund for AVHS Tenant Improvements 300,000 5 300,000 AVHS Stall up costs-Vehide,Minor Equipment&Licensing Fee 68,000 68,000)AVHS-Exterior Improvements 79,490 79,490)AVHS-Interior TenantImprovements 530,300 530,300)Employer Pension RateIncrease effective 7/01/11&9/01/11 11,720 11,720)Unpaid furlough day adjustment 9,840) 9,840 BA#6 Total 450,085 195,000 604,670 40,415 2012 Revised Budget 796,524 3,853,200 4,153,210 496,514 Total Resources/Expenditures 4,649,724 4,649,724 Page 10 of 12 ORD.B
Schedule A Summary of 2012 Budget Adjustments by Fund Budget Amendment#6 Ordinance 6379 Beg.Fund 2012 Ending Fund Information Services Fund(#518) Balance Revenues 2012 Expenditures Balance 2012 Adopted Budget 2,097,797 4,351,070 5,006,990 1,441,877 BA#6(Proposed)Adjust estimated beginning fund balance 286,836 286.836 Increase intergovernmental service revenue for technical support Algona 12,000 12,000 Increase intergovernmental service revenue for technical support Pacific 36,000 36,000 New FTE for intergovernmentaltechnical support 86,740 86,740)NetMotion security software 25.000 25,000)Upgrade Laser fiche document management software 24,700 24,700)Employer Pension Rate Increase effective 7/01/11&9/01/11 29,240 29,240)Unpaid furlough day adjustment 27,280) 27,280 BA#6 Total 286,836 48,000 138,400 196,436 2012 Revised Budget 2,384,633 4,399,070 5,145,390 1,638,313 Total Resources/Expenditures 6,783,703 6,783,703 Beg.Fund 2012 Ending Fund Equipment Rental Fund(#550) Balance Revenues 2012 Expenditures Balance 2012 Adopted Budget 2,858,954 3,073,250 3,098,660 2,833,544 BA#6(Proposed)Adjust estimated beginning fund balance 803,831 803.831 Senior Accountant per BA#4 Ordinance6370 2.040 2,040)New FTE-Fleet Manager 103,650 103,650)Employer Pension Rate Increase effective 7/01/11&9/01/11 3,820 3,820)Unpaid furlough day adjustment 7,670) 7,670 BA#6 Total 803,831 101,840 701,991 2012 Revised Budget 3,662,785 3,073,250 3,200,500 3,535,535 Total Resources/Expenditures 6,736,035 6,736,035 Beg.Fund 2012 Ending Fund Fire Pension Fund(#611) Balance Revenues 2012 Expenditures Balance 2012 AdoptedBudget 2,732,932 90,000 147,450 2,676,482 BA#6(Proposed)Adjust estimated beginning fund balance 10,061) 10,061)Senior Accountant per BA#4 Ordinance 6370 2,040 2,040)Employer Pension Rate Increase effective 7/01/11&9/01/11 200 200)Unpaid furlough day adjustment 240) 240 BA#6 Total 10,061) 2,000 12,061)2012 Revised Budget 2,722,871 90,000 149,450 2,863,421 Total Resources/Expenditures 2,812,871 2,812,871 Page 11 of 12 ORD.B
Schedule A Summary of 2012 Budget Adjustments by Fund Budget Amendment#6 Ordinance 6379 Beg.Fund 2012 Ending Fund Cemetery Endowment Fund(#701) Balance Revenues 2012 Expenditures Balance 2012 Adopted Budget 1,552,162 54,700 22,300 1,584,562 BA#6(Proposed)Adju s t estimated beginning fund balance 8,145 8,145 BA#6 Total 8,145 8,145 2012 Revised Budget 1,560,307 64,700 22,300 1,592,707 Total Resources/Expenditures 1,615,007 1,615,007 Beg.Fund 2012 Ending Fund Grand Total All Funds Balance Revenues 2012 Expenditures Balance 2012 AdoptedBudget 43,633,003 137,821,900 147,921,880 33,533,023 BA#6(Proposed) 25,060,843 17,672,910 32,741,610 9,992,143 2012 Revised Budget 68,693,846 155,494,810 180,663,490 43,525,166 Total Resources/Expenditures 224,188,656 224,188,656 November 28,2011 Prepared by Auburn Flnandal Planning F:1Budget Dlredery12012 BudgeMmerdmentstBNWIBudget Adjustments Summery Page 12 of 12 ORD.B
AGENDA BILL APPROVAL FORM Agenda Subject: Resolution No. 4771 Date: November 29, 2011 Department: Finance Attachments: Resolution No. 4771 and Contract memo Budget Impact: $0 Administrative Recommendation:City Council adopt Resolution No. 4771.Background Summary:Resolution No. 4771 authorizes the Mayor and City C lerk to execute an agreement for services with Washington2 Advocates, LLC, for consu lting services on various municipal functions, tasks, and projects. A3.16.3 Reviewed by Council Committees:Finance, Planning And Community Development Councilmember:Backus Staff:Coleman Meeting Date:December 5, 2011 Item Number:RES.A AUBURN * MORE THAN YOU IMAGINED RES.A
RESOLUTION NO 4 77 1 A RESOLUTION OF THECITY COUNCIL OF THE CITY OF AUBURN, WASHINGTON, AUTHORIZING THE MAYORANDCITY CLERK TO EXECUTE A CONTRACT WITH WASHINGTON ADVOCATES,LLC, FOR CONSULTINGSERVICES WHEREAS, theCity is engaged in or readying itselfto be engaged in various municipal functions, tasks and projects, and WHEREAS, itis in the City's best interests to have available the services of qualified consultants who will be able toassist the City on projects related to federal appropriations, and WHEREAS, the City desires to retain Washington Advocates, LLC to provide such services, and WHEREAS, Washington Advocates, LLC, is qualified andable to provide such consulting services in connection with the City's needs, and is willing and agreeabletoprovide such services upon the terms and conditions herein contained NOW, THEREFORE, THECITY COUNCIL OF THECITY OF AUBURN,WASHINGTON, HEREBYRESOLVES as follows Section 1 That the Mayor and the City Clerk are authorized to execute an agreement in substantial conformity with the Agreement attached hereto,marked as Exhibit "A" and incorporated herein by thisreference Section 2. That theMayor is authorized toimplement such administrative procedures as may be necessary to carry out the directivesof this legislation Resolution No4771 November 10 2011 Page 1 of 2 RES.A
Section 3. That this Resolution shall takeeffect and be in fullforce upon passage and signatures hereon Dated and Signed this day of 2011 CITY OF AUBURN PETER B LEWIS MAYOR ATTEST Danielle E Daskam,City Clerk ATTEST AS TO FORM Alb 1 Da r'e. H ity Attorney Resolution No 4771 November 10, 2011 Page 2 of 2 RES.A
Exhibit A Resolution No. 4771 CITY OF AUBURNAGREEMENT FOR PROFESSIONAUCONSULTING SERVICES THIS AGREEMENT made and entered into on this day of 2011, by and between the City of Auburn, a municipal corporation of theStateof Washington, hereinafter referred to as "City" and Washington2 Advocates, LLC,hereinafter referred to as the "Consultant."WITNESSETH WHEREAS, the City is engaged in or readying itself to be engaged in various municipal functions, tasks and projects, and,WHEREAS, it is in theCity's bestinterests to have available the services of qualified consultants who will be able to assist the City on projects related to federal appropriations, and,WHEREAS, the City desires to retain the Consultant to provide such services, and,WHEREAS, the Consultant is qualified and able to provide such consulting services in connection with the City's needs, and is willing and agreeable to providesuch services upon the terms and conditions herein contained NOW, THEREFORE, the parties hereto agree as follows 1 Scope of Services.The Consultant agrees to perform in a good and professional manner tasks related to projects involving theCity of Auburn also involvingfederal funding, including a Engaging in communicationwith appropriaterepresentativesof various agencies and entities whowould be involved in such projects, and b Advising and consulting withtheCityregarding approaches and strategies on how to promoteprojects advantageous to the City, and c. Engaging in such other related tasks asare assigned by the City 2 IndependentContractor The Consultant shall perform the services as an independent contractor and shall not be deemed, by virtue of this Agreement and the performance thereof, to haveentered intoany partnership, joint venture, employmentor otherrelationshipwith the City Page 1 of 7 RES.A
3 Performance ofAdditionalServices Priorto Execution of an Addendum The parties hereby agree that situations mayarise in whichservicesother than those described in Section 1 above are desired by theCity and the timeperiod for the completion of such services makes the execution of addendumimpractical prior to the commencementof the Consultant's performance of the requestedservices The Consultant herebyagrees that it shall perform such services upon the oral request of an authorized representative of the City pending execution of an addendum, at a rate of compensation to be agreed to in connection therewith The invoice procedurefor anysuch additionalservices shall be as described in Section 7 of this Agreement.4 Consultant's Representations The Consultant hereby represents and warrants that he has all necessary licenses and certifications to perform the services provided for herein, and is qualified to perform such services 5 City's Responsibilities.TheCity shall do the following ina timely manner soas not to delay the services of the Consultant:a Designate in writing a person to act as theCity's representative with respect to the services In advance of anysuch designation, the Mayor of the City of Auburn shall serve in such designated capacity The City's designee shallhave completeauthority to transmit instructions,receive information, interpret and definethe City's policies and decisions with respect to the services b Examine and evaluate any and all studies, reports, memoranda,plans, and other documents prepared by the Consultant in furtherance of the scope of services hereof, and renderdecisions regardingsuch documents in a timelymanner to preventdelay of the services.6 Acceptable Standards The Consultant shall be responsible to provide, in connection with the servicescontemplated in this Agreement, work product and services of a quality and professional standard acceptable to the City 7 Compensation As compensationfor the Consultant's performance of the services provided for herein, the Cityshallpay the Consultant a monthly fee of Fifteen Thousand Dollars ($15,000) during theterm hereof The Cityshall also pay the Consultant's reasonable travel expenses incurred in connection with work done in furtheranceof the scope of services hereof The Consultant shall submit to the City a monthlyinvoice or billing statement, and theCityshall process the invoice or statement in the next Page 2 of 7 RES.A
billing/claimcycle followingreceipt of the invoice or statement, and shall remit payment to the Consultant thereafter in thenormal course 8 Term of Agreement The Term of this Agreement shall commence on thedate hereof or on the 1st day of January, 2012, and shall terminate on the 31st day of December, 2012, unless otherwise agreed to in writing by theparties 9 Ownership and Use of Documents All documents, reports, memoranda, and any other materials created or otherwise preparedby the Consultant as part of his performanceof this Agreement (the "Work Products") shall be owned by and become the property of the City, and may be used by the City forany purpose beneficial tothe City 10 Records Inspection and Audit All compensation payments shall be subject to the adjustments forany amounts found upon audit or otherwise to have been improperlyinvoiced,and all records and books of accountspertaining toany work performed underthis Agreement shall be subject to inspection and audit by the City for a period of up to three (3) years from the final payment forwork performed under this Agreement 11 Continuation of Performance In the eventthat any dispute or conflictarises between the partieswhile this Contract is in effect, the Consultant agreesthat, notwithstanding such dispute or conflict, the Consultant shall continue to make a good faith effort to cooperate and continue work toward successful completion of assigned duties and responsibilities 12 Administration of Agreement This Agreement shall be administered byNina Collier, on behalf of the Consultant, and by the Mayor of the City, ordesignee, on behalf of the City Any written notices required by the terms of this Agreement shall be served on or mailed to thefollowing addresses City of Auburn Consultant Auburn City Hall Washington2 Advocates, LLC 25 West Main Street P 0 Box 1462 Auburn, WA 98001-4998 Bellevue, WA 98009 253) 931-3000, 425) 467-6900,Fax (253) 288-3132 Fax (425) 467-1037 nina collier @Washington2advocates corn Page 3 of 7 RES.A
13 Notices All notices or communications permittedorrequired to be given under this Agreement shall be in writing and shall be deemed to have been duly given if delivered in person or deposited in the United States mail, postageprepaid, for mailing by certified mail, return receiptrequested, and addressed, if to a party of this Agreement, to the addressfor the party set forth above, or if to a person not a party to this Agreement, to the addressdesignated by a party to this Agreement in the foregoing manner Anypartymay change his, her or its address by givingnotice in writing, stating his, her or its new address, to any other party, all pursuant to the procedure set forth in this section of the Agreement.14 Insurance The Consultant shall be responsible for maintaining, during the term of this Agreement and at its sole cost and expense, the types of insurancecoverages and in the amountsdescribed below The Consultant shall furnish evidence,satisfactory to the City, of all such policies During the term hereof, the Consultant shalltake out and maintain in full force and effect the following insurance policies.a. Comprehensive public liability insurance, including automobile and property damage, insuring the City and the Consultantagainst loss or liability fordamages for personalinjury, death orproperty damage arising out of or in connection withthe performance by the Consultantof its obligations hereunder, with minimum liability limits of $1,000,00000 combined single limit forpersonalinjury, death or propertydamage in anyone occurrence b Such workmen's compensation and other similar insurance as may be required by law c. Professional liability insurance with minimumliability limits of$1,000,000 15 Indemnification The Consultant shall indemnify andhold harmless theCity and its officers,agents and employees, or any of them from any and all claims, actions, suits,liability, loss, costs, expenses, and damages of any nature whatsoever, by any reason of or arising out of the negligent act or omission of the Consultant, its officers, agents, employees, or any of them relating toor arising out of the performance of this Agreement. If a final judgment is rendered against the City,its officers, agents, employees and/orany of them, or jointly against theCity and the Consultant and their respectiveofficers, agents and employees, or any of them, the Consultant shall satisfy the same to the extentthat such judgment was due to the Consultant's negligent acts or omissions Page 4 of 7 RES.A
16 Assignment.Neither party to this Agreement shall assignanyright or obligation hereunder in wholeor in part, without the priorwritten consentof the other party hereto No assignment or transferof any interest under this Agreement shall be deemed to release the assignor from any liability or obligationunder this Agreement, or to cause any suchliability orobligation tobe reducedto a secondary liability or obligation 17 Amendment, Modificationor Waiver No amendment, modification or waiver of any condition, provision or term of this Agreement shall be valid or of any effect unless made in writing, signed by the party or parties to be bound, or such party's or parties' duly authorized representative(s) and specifyingwith particularity the nature and extentof such amendment, modificationor waiver Anywaiver by anypartyof any default of the other party shall not effect orimpair any rightarising from any subsequent default.Nothingherein shall limit the remedies or rights of the partieshereto under and pursuant tothis Agreement.18 Termination and Suspension.Either party may terminate this Agreement upon written notice to the other party if the other partyfails substantially to perform in accordance withthe terms of this Agreement through no faultof the party terminating the Agreement.The City may terminate this Agreement upon not less thanseven (7) days written notice to the Consultant if the servicesprovided for herein are no longer needed from the Consultant.If this Agreement is terminated through no fault of the Consultant, the Consultant shall be compensatedfor servicesperformedprior to termination in accordance withthe rate of compensation provided herein 19 Parties in Interest.This Agreement shall be binding upon, and the benefits and obligations provided for herein shall inure to and bind, the parties hereto and their respective successors and assigns, provided that this section shall not be deemed to permit any transfer or assignment otherwise prohibited by this Agreement. This Agreement is for the exclusive benefit of the parties hereto and it does not create a contractualrelationshipwith or exist for the benefit of anythird party, including contractors, sub-contractors and their sureties Page 5 of 7 RES.A
20 Costs to Prevailing Party In the event of such litigation or other legal action, to enforce anyrights,responsibilities or obligationsunder this Agreement, theprevailing parties shall be entitled to receive its reasonable costs and attorney's fees.21 Applicable Law This Agreement and the rights of the parties hereunder shall be governed by the interpreted in accordance with thelawsofthe State of Washington and venue for anyaction hereunder shall be in of the county in Washington State in which the property or project is located, and if notsite specific, then in King County,Washington, provided, however, that it is agreed and understoodthat any applicablestatute of limitation shall commence no later thanthe substantial completion by the Consultantof the services.22 Captions, Headings and Titles All captions, headings or titles in the paragraphs orsections of this Agreement are inserted for convenienceof reference only and shallnot constitute a part of this Agreement or act as a limitation of the scope of the particular paragraph or sections to which they apply Asused herein, where appropriate, the singular shall include the plural and vice versa and masculine, feminine and neuter expressions shall be interchangeable Interpretationorconstruction of this Agreement shall not be affected by any determination as to who is the drafter of this Agreement, this Agreement having been drafted by mutual agreement of the parties 23 Severable Provisions.Each provision of this Agreement is intended to be severable If any provision hereof is illegal or invalid for any reason whatsoever, such illegality or invalidity shallnot affect the validity of the remainder of this Agreement.24 Entire Agreement.This Agreement contains the entireunderstanding of thepartieshereto in respect to the transactions contemplatedhereby and supersedes all prior agreements and understandings between the parties with respect to such subjectmatter 25 Counterparts.This Agreement may be executed in multiple counterparts, each of which shall be one and the same Agreement and shall become effective when one or more counterparts have been signed by each of theparties and delivered to the other party Page 6 of 7 RES.A
IN WITNESSWHEREOF, the partieshereto have caused this Agreement tobe executedeffective the day and year first set forth above CITY OF AUBURN WASHINGTON2 ADVOCATES, LLC By Peter B Lewis, Mayor By Nina Collier, Partner Attest:Danielle E. Daskam City Clerk Appro -d as to form I'iel'B 'Hei f A Page 7 of 7 ti RES.A
1 J M1 RESOLUTION NO 4 77 1 A RESOLUTION OF THECITY COUNCIL OF THE CITY OF AUBURN, WASHINGTON, AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE' A CONTRACT WITH WASHINGTON ADVOCATES,LLC, FOR CONSULTINGSERVICES WHEREAS, the City is engaged in orreadying itself tobe engaged in various municipal functions, tasks and projects, and WHEREAS, it is in the City's bestinterests to have available the services of qualified consultants who will be able to assist theCity on projects related to federal appropriations, and WHEREAS, the City desires to retain Washington Advocates, LLCto provide such services, and WHEREAS, WashingtonAdvocates, LLC, is qualified and able to provide such consulting services in connection with the City's needs, and is willing and agreeableto providesuch services upon the terms and conditions herein contained NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN,WASHINGTON, HEREBYRESOLVES as follows Section 1 That the Mayor and the City Clerk are authorized to execute an agreement in substantialconformity with the Agreement attachedhereto,marked as Exhibit "A" and incorporated herein by thisreference Section 2. That theMayor is authorized to implement such administrative procedures as may be necessaryto carryoutthe directives of this legislation Resolution No4771 November 10 2011 Page 1 of 2 RES.A
Section 3. That this Resolution shall take effect andbe in full force upon passage and signatures hereon Dated and Signed this day of 2011 CITY OF AUBURN PETER B LEWIS MAYOR ATTEST Danielle E Daskam,City Clerk ATTEST AS TO FORM Daniel B Heid,City Attorney Resolution No4771 November 10, 2011 Page 2 of 2 r.RES.A
M E M O R A N D U M TO: Mayor Pete Lewis and Carolyn Robertson FROM: Washington2 Advocates and T hompson Smitch Consulting Group DATE: November 14, 2011 SUBJECT: 2011 Accomplishments and 2012 Priorities -------------------------------------------------------------------------------------------------------------------- As 2011 comes to a close, below please find a re view of the activities of your federal lobbying team this year on behalf of the City of A uburn and goals for 2012. Each firm, Washington2 Advocates (W2A) and Thompson, Smitch Consulti ng Group, brings a unique set of skills, background and relationships that to gether help advance the goals of the City of Auburn. While our focus is federal issues, we are a part of the C ity’s team assisting with important priorities at the state and local level as well. SUCESSES IN 2011 x Defend the Public Works Trust Fund -- In c onjunction with partners in Olympia the Auburn team successfully de fended the City’s position within the Public Works Trust Fund. This required a great deal of work w ithin an excep tionally short timeframe. x Game Farm Park -- We worked with the Ci ty and State Agency leadership to reach a potential deal for the rema ining Game Farm Park prope rty. Leveraging historical relationships with leadership at the Stat e Agencies, the Auburn team was able to navigate the State regulato ry environment and assemble a possible pathway for success in securing the remain ing four plus acres of the Game Farm Park property in perpetuity, thus avoiding the scheduled public au ction for the property. x Historic Post Office -- We have worked ex tensively with the King County Executive’s team to negotiate the sale of the Historic Post Office either to the City or to a local buyer. We have provided strategic c ounsel and support to ensure th e County understands this is a City priority. x Regional Firing Range -- Our team, rolled out an effort to secure funding sources for the Regional Firing Range with help from the Federa l Delegation. Although the Federal budgetary climate is presently difficult, the Auburn team wa s able to work RES.A
with the City and the Federal delegation to secure critical meetin gs and briefings with potential funding part ners. Key to this effort is the Homeland Secu rity construct within Washington State. The team has been able to secure a briefing with Homeland Security leadership while at the same time briefing and gaining support from several Federal law enfo rcement agencies. We also assisted the City with an effort to develop letters of support from several local la w enforcement agencies and potential partners. x M Street Project -- Our team provided strategic counsel regarding the M street grade separation project, developing an alternative federal funding option for the City including grant options and a strategic plan engaging Senator Murray’s office. x Federal Funding -- The government relations team has been heavily involved in advocating for Auburn specific issues and prot ecting programs the City values most. Our teams have tracked, provided analysis, and advocated on behalf of funding with our delegation for several federal programs importa nt to the City including: High Speed Rail funding, COPS funding, Community Developmen t Block Grant funds among others. With heavy budget cuts worsening on a yearly basis the Federal Gove rnment is regularly proposing initiatives that coul d negatively impact the City of Auburn. Through our work the delegation has been effective at blun ting as much harmful policy as possible x Water and Flooding Issues -- Our team, performed extensive contingency planning on behalf of the City of Auburn concerni ng Howard Hansen Dam, city levees, the Corps, and FEMA. The Auburn team possess es a longstanding hist orical perspective and working knowledge on flood ing issues as a result of past work on Howard Hansen Dam and with the Corps. As a result the team was able to strategically plan for City options dependent upon the result of the fina l FEMA appeal. We have consistently communicated with the fede ral delegation, King County staff, and agency staff on issues of importance to Auburn whether the appeal of FEMA emergency funds for flooding prepar ation or on le vee issues. x Federal Legislation -- We have also worked with the delegation to support legislation or key provisions in legislation important to the City. A few examples include: o Congressman Reichert’s introduction of a fix for Health Reimbursement Accounts, and the Valley Cities Water Res ources Development Act requests. o Transportation Reauthorization: We mon itored action in the House and Senate on SAFETEA-LU, legislation that authori zes funding for federal transportation projects and briefed senior congressional staff on the requests for the City of Auburn. x Washington State Government -- We worked with the City on an ongoing basis to execute outreach to the Wash ington State Legislative leadership and the Governor’s office on issues of cr itical interest. The Auburn team has been effective leveraging existing Washington State Legislative and Offi ce of the Governor contacts to protect vital funding streams at the State level. Auburn and citi es across the St ate have and will face serious efforts to cut State funds that historical ly go towards police and fire amongst other important services. With ma ssive budget shortfalls in Olympia, the RES.A
Auburn team is persistent in efforts to ensure that Auburn does no t endure grave budget cuts. x Building Relationships -- We helped on seve ral challenging issue management projects outside our traditional scope of work, and help ed build stronger relationships for the City with organizations that freque ntly create challenges and opportunities for Auburn. Those projects involved outreach to the following groups: newly elected members of the state legislature, lobbyists and cons ultants working on projects with other entities that potentially benefit or harm Auburn, S ound Transit board members and senior management, Port of Seattle commissioners a nd senior staff a variet y of elected council members and staff from the King County Counc il, and senior executives at Puget Sound Energy. WORK PLANNED FOR 2012: In 2012, we plan on working with the City of Auburn on the following projects and issues: x The federal and state budget climates demand a different approach in the coming years, the City will need a robust pl an to actively engage funding ag encies in its projects to be successful securing funds. We will work with the City of Auburn to strategize on the FY 2013 opportunities to include funding for: x Regional Tri-trails project; x Regional Training Center and Firi ng Range for law enforcement; x Completion of the Historic Post Office Sale; and x Game Farm Park x We will continue to work with the C ity on federal funding opportunities through the Water Resources Development Act. x We will continue our work with the City on water management issues around flooding – whether Howard Hansen Dam, FEMA re imbursement, or levee certification. x We will work to advance the City’s prioriti es as reauthorization of SAFETEA-LU makes its way through the legislative process. This legislation has the potential to provide funding for Auburn transportation projects. Seizing those opport unities will require a strategic and aggressive lobbying approach th at we look forward to helping you manage and execute. x We will continue to monitor bills and provide strategic guidance and counsel on engaging with the congressional delegati on on rail and Amtrak issues. x We will continue to monitor any legislative and regulatory activity related to the Indian Gaming Regulatory Act. RES.A
x We will continue to promote the expansion of key relationships in the region, DC and local staff of Members of Congr ess, senior staff and commissi oners at the Port of Seattle and to regional political appointees (F EMA, EPA, NOAA Fisheries and HHS). x We will continue ongoing strategic discussions with City staff regarding these and other issues of significance to Auburn. CONCLUSION Your federal team very much enjoys the opportun ity to work on behalf of Auburn. We have had great success together, and we are looking forward to a productive 2012. Thank you for your business and for the time you have invested with us. We look forward to working with you throughout the year on these and ot her key projects for the City. RES.A
AGENDA BILL APPROVAL FORM Agenda Subject: Resolution No. 4777 Date: November 30, 2011 Department: Public Works Attachments: Resolution No. 4777 Budget Impact: $0 Administrative Recommendation:City Council adopt Resolution No. 4777.Background Summary:The surplus equipment listed below is worn and beco ming increasingly costly to maintain: 6423C - 1994 Champion C80A Grader - VIN C80A2720046 3, Fixed Asset Number 5500 6423C F4.6.1 Reviewed by Council Committees:Finance, Public Works Councilmember:Backus Staff:Dowdy Meeting Date:December 5, 2011 Item Number:RES.B AUBURN * MORE THAN YOU IMAGINED RES.B
RESOLUTION NO 4777 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AUBURN, WASHINGTON DECLARING CERTAIN ITEMS OF PROPERTY AS SURPLUS AND AUTHORIZING THEIRDISPOSAL WHEREAS, the City of Auburn Public WorksDepartment has a number of items which are no longerof use to the City; and WHEREAS, it would be appropriate to surplusthe property and dispose of it by auction or other salemechanism, or to disposeof it, in whole or in part,through gift to anothergovernmental agency or an appropriatecharitable non-profit entity, as deemedmost expedient by the Mayor NOW, THEREFORE, THECITY COUNCIL OF THECITY OF AUBURN,WASHINGTON HEREBYRESOLVES as follows Section 1. Purpose Thattheproperty identified below is declared to be surplus, and the Mayor is authorized to dispose of and convey such property throughappropriate sale or donation to another governmental agency or charitable non-profit entity Public Works The following item is worn and becoming increasinglycostly to maintain 6423C — 1994 Champion C80A Grader, VIN C80A27200463 Fixed Asset Number 55000 6423C Resolution No 4777 November 17, 2011 Page 1 of 2 RES.B
Section 2. Implementation That the Mayor is authorized to implement such administrativeprocedures as may be necessaryto carry outthe directives of this legislation Section 3. Effective Date. Thatthis Resolution shall take effect and be in full force upon passage and signatures hereon Dated and Signed this day of 2011 CITY OF AUBURN PETER B LEWIS ATTEST MAYOR Danielle E Daskam,City Clerk P iV ' AS TO F: 'M 4_ 147 niel :City Attorney Resolution No 4777 November 17, 2011 Page 2 of 2 RES.B
AGENDA BILL APPROVAL FORM Agenda Subject: Ordinance No. 6395 Date: November 28, 2011 Department: Finance Attachments: Ordinance No. 6395 Budget Impact: $0 Administrative Recommendation:City Council introduce and adopt Ordinance No. 6395 .Background Summary:Ordinance No. 6395 corrects language in Ordinance N o. 6367 pertaining to the rates for residential 35-gallon garbage service in 2012 and 2 013. The rate for residential 35-gallon service in 2012 should be $13.67 and the rat e in 2013 should be $14.22. O4.7, F4.3 Reviewed by Council Committees:Finance, Municipal Services Councilmember:Peloza Staff:Coleman Meeting Date:December 5, 2011 Item Number:DI.A AUBURN * MORE THAN YOU IMAGINED DI.A
------------------------------ Ordinance No. 6395 November 22, 2011 Page 1 of 4 ORDINANCE NO. 6 3 9 5 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF AUBURN, WASHINGTON, CORRECTING LANGUAGE IN ORDINANCE NO. 6367, AMENDING SECTION 8.08.180A OF THE AUBURN CITY CODE RELATING TO RESIDENTIAL GARBAGE AND RECYCLING SERVICE CHARGES WHEREAS, the City provides for refuse and garbage ser vices; and WHEREAS, the City adopted Ordinance 6367, setting fo rth solid waste rates; and, WHEREAS, one of the codified rates did not properly reflect the intended changes. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AU BURN, WASHINGTON, DO ORDAIN as follows: Section 1. Correction of Earlier Ordinance . The codified monthly charge in Section 8.08.180A for Residential Garbage an d Recycling, one 35-gallon cart, one pickup per week, currently states the 201 2 charge as $16.81, and the 2013 charge as $17.48. These service charges were reflected in Ordinance 6367 without being shown as an addition by strike-out and underline. Therefore, the legally effective rate for all three years would be $12.75. It is the intent of the City Council to correct this error by incr easing the service charges, consistent with the changes to the other service charges, as follows: effective January 1, 2012, the current charge of $12.75 shall be increased to $13.67 and effective January 1, 2013, the charge of $13.67 shall be increased to $14.22. DI.A
------------------------------ Ordinance No. 6395 November 22, 2011 Page 2 of 4 Section 2. Amendment to City Code. That, effective January 1, 2012, the subsection of Section 9 of Ordinance 6367 and Sectio n 8.08.180A of the Auburn City Code related to residential garbage and recycling service charges be and the same hereby is amended to read as follows: 8.08.180 Collection charges – Residential and comme rcial collections. A. Services and charges herein shall become effecti ve for each account on January 1, 2012. Upon this date, services shall be provided at the 35-gallon can service rate unless the finance department is notified otherwise by the ten ant or property owner. Likewise, unless the finance department is otherwise notified, services will automatically revert to the 35-gallon can service rate upon a change in property tenancy or o wnership. Rates to be charged by the city for solid waste services shall be as follows: Type of Service Monthly Charge Residential Garbage and Recycling One 10-gallon micro-can, one pickup per week $5.30 One 20-gallon mini-cart, one pickup per week $10 .77 One 35-gallon cart, one pickup per week $12.75 $13.67 One 64-gallon cart, one pickup per week $30.21 One 96-gallon cart, one pickup per week $42.10 Each extra container of up to 32 gallons, per picku p $10.83 Section 3. Amendment to City Code. That, effective January 1, 2013, the subsection of Section 10 of Ordinance 6367 and Se ction 8.08.180A of the Auburn City Code related to residential garbage and recycling service charges be and the same hereby is amended to read as follows: 8.08.180 Collection charges – Residential and comme rcial collections. A. Services and charges herein shall become effecti ve for each account on January 1, 2013. Upon this date, services shall be provided at the 35-gallon can service rate unless the finance department is notified otherwise by the ten ant or property owner. Likewise, unless the finance department is otherwise notified, services will automatically revert to the 35-gallon can DI.A
------------------------------ Ordinance No. 6395 November 22, 2011 Page 3 of 4 service rate upon a change in property tenancy or o wnership. Rates to be charged by the city for solid waste services shall be as follows: Type of Service Monthly Charge Residential Garbage and Recycling One 10-gallon micro-can, one pickup per week $5.51 One 20-gallon mini-can, one pickup per week $11.20 One 35-gallon cart, one pickup per week $13.67 $14.22 One 64-gallon cart, one pickup per week $31.42 One 96-gallon cart, one pickup per week $43.79 Each extra container of up to 32 gallons, per picku p $11.26 Section 4. Implementation. The Mayor is hereby authorized to implement such administrative procedures as may be necessa ry to carry out the directions of this legislation. Section 5. Interpretation and Severability. This ordinance shall be read together with Ordinance 6367 in such a manner t hat full effect shall be given to both ordinances. The changes indicated by double str ike-out and double underline are intended to amend the applicable provi sions of Ordinance 6367 as well as the applicable portions of Chapter 8.08 of the City Code. All other provisions of Ordinance 6367 remain in effect without regard to the strike-out and underlines contained in this ordinance. The City Clerk a nd/or code reviser shall be authorized to make appropriate changes to the City Code to effect the changes expressed herein. The provisions of this ordinance are declared to be sep arate and severable. The invalidity of any clause, sentence, para graph, subdivision, section or portion of this ordinance, or the invalidity of the application thereof to DI.A
------------------------------ Ordinance No. 6395 November 22, 2011 Page 4 of 4 any person or circumstance shall not affect the validity of the remainder of this ordinance, or the validity of its application to othe r persons or circumstances. Section 6. Effective date. This Ordinance shall take effect and be in force five days from and after its passage, approval and publication as provided by law. INTRODUCED: __________________ PASSED: _______________________ APPROVED: ____________________ CITY OF AUBURN ______________________________ PETER B. LEWIS MAYOR ATTEST: _________________________ Danielle E. Daskam, City Clerk APPROVED AS TO FORM: _________________________ Daniel B. Heid, City Attorney Published: _________________ DI.A
AGENDA BILL APPROVAL FORM Agenda Subject: Resolution No. 4780 Date: November 30, 2011 Department: Finance Attachments: Resolution Agreement Budget Impact: $0 Administrative Recommendation:City Council adopt Resolutio No. 4780.Background Summary:Seattle-King County Department of Public Health req uests to enter into a contract with the City of Auburn for the Local Hazardous Waste Ma nagement Program. King County has extended $20,625.41 for the City to promote the Neighborhood Natural Yard Care Program to one neighborhood and mail informational postcards to residents and businesses. 1) Neighborhood Natural Yard Care Program. This program has been delivered to seven neighborho ods in the past. Three workshop presentations will be given to the Lakeland Hills n eighborhood. The presentations will focus on various yard care techniques that contribu te to personal and environmental health and safety. The Water and Storm Utilities al so contribute resources to this program. 2) Residential Hazardous Waste Postcard The Residential Hazardous Waste Postcard will inclu de information on proper disposal of household hazardous waste, less toxic cleaning p roducts, and options for disposing of unwanted medicines. The postcard will be mailed to single-family, multi-family, and mobile home park residents. 3) Business Hazardous Waste Postcard The Business Hazardous Waste Postcard will include information on proper hazardous waste disposal. The postcard will be mailed to all Auburn businesses. F5.3 Reviewed by Council Committees:Finance, Municipal Services AUBURN * MORE THAN YOU IMAGINED DI.B
Councilmember:Peloza Staff:Coleman Meeting Date:December 5, 2011 Item Number:DI.B AUBURN * MORE THAN YOU IMAGINED DI.B
----------------------------- Resolution No. 4780 November 29, 2011 Page 1 of 2 RESOLUTION NO. 4780 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AUBURN, WASHINGTON, AUTHORIZING THE MAYOR TO EXECUTE A SERVICES CONTRACT WITH THE SEATTLE-KING COUNTY DEPARTMENT OF PUBLIC HEALTH FOR REIMBURSEMENT OF FUNDS RELATED TO 2012 LOCAL HAZARDOUS WASTE MANAGEMENT PROGRAM ACTIVITIES. WHEREAS, the Seattle King-County Department of Pub lic Health has agreed to reimburse the City of Auburn in the amount of $20,62 5.41 for costs associated with the City’s Local Hazardous Waste Management Program; and WHEREAS, in order to accept the monies offered by the Seattle-King County Department of Public Health, it is necessary for the Cit y to enter into a services contract which specifies the administrative procedures governing th e reimbursement of funds spent in the City’s Local Hazardous Waste Management Pro gram. THE CITY COUNCIL OF THE CITY OF AUBURN, WASHINGTON , IN A REGULAR MEETING DULY ASSEMBLED, HEREWITH RESOLVES A S FOLLOWS: Section 1. The Mayor and City Clerk of the City of Auburn are authorized to execute the King County Contract for Services, a copy of which is attached hereto as Exhibit “A” and incorporated by reference. Section 2. The Mayor is hereby authorized to implement such adm inistrative procedures as may be necessary to carry out the directions o f this legislation, including providing for the expenditure and appropriation the refore in appropriate budget documents. DI.B
----------------------------- Resolution No. 4780 November 29, 2011 Page 2 of 2 Section 3. This Resolution shall be in full force and effect upon passage and signatures hereon. Dated and Signed this _____ day of _________________, 2011. CITY OF AUBURN ___________________________________ PETER B. LEWIS MAYOR ATTEST: ___________________ Danielle E. Daskam, City Clerk APPROVED AS TO FORM: _____________________ Daniel B. Heid, City Attorney DI.B
King County Contract No. EHS2298 Federal Taxpayer ID No. 91-6001228 This form is available in alternate formats for people wi th disabilities upon request. KING COUNTY CONTRACT FOR SERVICES WITH OTHER GOVERNMENT, INSTITUTION, OR JURISDICTION – 2012 Department Division Seattle-King County Dept. of Public Health (a.k.a. Public Hea lth – Seattle & King County)/EHS Contractor City of Auburn Project Title Local Hazardous Waste Management Program Contract Amount Twenty Thousand Six Hundred Twenty Five Dolla rs and Forty One Cents Contract Period Start date: 01/01/2012 End da te: 12/31/2012 THIS CONTRACT is entered into by KING COUNTY (the “County”), an d City of Auburn (the “Contractor”), whose address is 25 W Main St., Auburn, WA 98001-499 8. WHEREAS, the County has been advised that the following are the current funding sources, funding levels and effective dates: FUNDING SOURCES FUNDING LEVELS EFFECTIVE DATES COUNTY HW - Incorporated Cities $20,625.41 1/1/2012 - 12/31/2012 TOTAL $20,625.41 1/1/2012 - 12/31/2012 and WHEREAS, the County desires to have certain services performed by the Contractor as described in this Contract, and as authorized by the 2012 Annual Budget. NOW THEREFORE, in consideration of payments, covenants, and agreements hereinafter mentioned, to be made and performed by the parties hereto, the parties covenant and do mutually agree as follows: I Incorporation of Exhibits The Contractor shall provide services and comply with the requireme nts set forth in the following attached exhibits, which are incorporated herein by reference: A Program Exhibits and Requirements • Exhibit A: Scope of Work • Exhibit B: Budget • Exhibit C: Invoice B King County Required Forms • Exhibit D: Certificate of Insurance and Addition al Insured Endorsement II Term and Termination A This Contract shall commence on 01/01/2012, and shall termi nate on 12/31/2012, unless extended or terminated earlier, pursuant to the terms and conditions of the Contract. Contract # EHS2298 Page # 1 of 9 DI.B
Contract # EHS2298 Page # 2 of 9 B This Contract may be terminated by the either party without ca use, in whole or in part, prior to the date specified in Subsection II.A. above, by prov iding the other party thirty (30) days advance written notice of the termination. C The County may terminate this Contract, in whole or in pa rt, upon seven (7) days advance written notice in the event: (1) the Contractor materially breaches any duty, obligation, or service required pursuant to this Contract, or (2) the duties, obligations, or services required herein become impossible, illegal, or not feasible. If the Contract is terminated by the County pursuant to this Subsection II.C. (1), the Contractor shall be liable for damages, including any additional co sts of procurement of similar services from another source. If the termination results from acts or omissions of the Contractor, including but not limited to misappropriation, nonperformance of required serv ices, or fiscal mismanagement, the Contractor shall return to the County immediately any funds, misappropriate d or unexpended, which have been paid to the Contractor by the County. D If County or other expected or actual funding is wi thdrawn, reduced, or limited in any way prior to the termination date set forth above in Subsection II.A., th e County may, upon written notification to the Contractor, terminate this Contract in whole or in pa rt. If the Contract is terminated as provided in this Subsection: (1) the County will be liable only for payment in accordance with the terms of this Contract for services ren dered prior to the effective date of termination; and (2) the Contractor shall be release d from any obligation to provide such further services pursuant to the Contract as are affected by the t ermination. Funding or obligation under this Contract beyond the current appropriation year is conditional upon appropriation by the County Council of sufficient funds to support the activities described in the Contract. Should such appropriation not be approved, this Co ntract will terminate at the close of the current appropriation year. E Nothing herein shall limit, waive, or extinguish any right or remedy provided by this Contract or law that either party may have in the event that the obligatio ns, terms, and conditions set forth in this Contract are breached by the other party. III Compensation and Method of Payment A The County shall reimburse the Contractor for satisfactory completi on of the services and requirements specified in this Contract, payable in the foll owing manner: Upon receipt and approval of a signed invoice as set forth in Exhibit C that complies with the budget in Exhibit B. B The Contractor shall submit an invoice and all accompanying reports as specified in the attached exhibits not more than 60 working days after the close of each indicated reporting period. The County will initiate authorization for payment after approva l of corrected invoices and reports. The County shall make payment to the Contractor not more than 30 days after a complete and accurate invoice is received. C The Contractor shall submit its final invoice and all out standing reports within 90 days of the date this Contract terminates. If the Contractor’s final invoice an d reports are not submitted by the day specified in this subsection, the County will be relieved of all liability for payment to the Contractor of the amounts set forth in said invoice or any subsequent invo ice. D When a budget is attached hereto as an exhibit, the Contractor shall apply the funds received from the County under this Contract in accordance with said budget . The contract may contain separate budgets for separate program components. The Contractor shall request prior approval from the County for an amendment to this Contract when the cumulative amount of transfers among the budget categories is expected to exceed 10% of the Contract amount in any Contract DI.B
Contract # EHS2298 Page # 3 of 9 budget. Supporting documents necessary to ex plain fully the nature and purpose of the amendment must accompany each request for an amendment. E If travel costs are contained in the attached budge t, reimbursement of Contractor travel, lodging, and meal expenses are limited to the eligible costs based on the following rates and criteria. 1 The mileage rate allowed by King County shall not exceed the current Internal Revenue Service (IRS) rates per mile as allowed fo r business related travel. The IRS mileage rate shall be paid for the operation, maintenance and depreciat ion of individually owned vehicles for that time which the vehicle is used during work hours. Parking shall be the actual cost. When rental vehicles are authorized, governmen t rates shall be requested. If the Contractor does not request government rates, the Contractor shall be person ally responsible for the difference. Please reference the federal web site for current rat es: http://www.gsa.gov. 2 Reimbursement for meals shall be limited to the per diem rates established by federal travel requisitions for the host city in the Code of Federal Regul ations, 41 CFR § 301, App.A. 3 Accommodation rates shall not exceed the federal lodging li mit plus host city taxes. The Contractor shall always request government rates. 4 Air travel shall be by coach class at the lowest possible price available at the time the County requests a particular trip. In general, a trip is associat ed with a particular work activity of limited duration and only one round-trip ticket, per person , shall be billed per trip. IV Internal Control and Accounting System The Contractor shall establish and maintain a system of account ing and internal controls which complies with applicable, generally accepted accounting principles, a nd governmental accounting and financial reporting standards. V Debarment and Suspension Certification Agencies receiving federal funds that are debarred, suspended, o r proposed for debarment are excluded from contracting with the County. The Contractor, by signature to this Contract, certifies that the Contractor is not presently debarred, suspended, or proposed for d ebarment by any Federal department or agency. The Contractor also agrees that it will not enter into a subcontract with a contractor that is debarred, suspended, or proposed for debarment. The Contractor agrees to notify King County in the event it, or a subcontractor, is debarred, suspended, or proposed for debarment by any Federal department or agency. For more information on suspension and deb arment, see Federal Acquisition Regulation 9.4. VI Maintenance of Records/Evaluations and Inspections A The Contractor shall maintain accounts and records, including p ersonnel, property, financial, and programmatic records and other such records as may be deemed necessary by the County to ensure proper accounting for all Contract funds and compliance w ith this Contract. B In accordance with the nondiscrimination and equal employment opportunity requirements set forth in Section XIV. below, the Contractor shall maintain the fo llowing: 1 Records of employment, employment adverti sements, application forms, and other pertinent data, records and information related to empl oyment, applications for employment or the administration or delivery of services or any other benefits under this Contract; and 2 Records, including written quotes, bids, estimates or proposal s submitted to the Contractor by all businesses seeking to participate on this Contract, and any other information necessary to document the actual use of and payments to subcontra ctors and suppliers in this Contract, including employment records. The County may visit, at any mutually agreeable time, the site of the work and the Contractor’s office to review the foregoing records. The Contractor shall p rovide every assistance requested by the County during such visits. In all other respects, the Cont ractor shall make the foregoing DI.B
Contract # EHS2298 Page # 4 of 9 records available to the County for inspection and copying upo n request. If this Contract involves federal funds, the Contractor shall comply with all record keepi ng requirements set forth in any federal rules, regulations or statutes included or referenced i n the contract documents. C Except as provided in Section VII of this Contract, the records l isted in A and B above shall be maintained for a period of six (6) years after termination here of unless permission to destroy them is granted by the Office of the Archivist in accordance with Re vised Code of Washington (RCW) Chapter 40.14. D Medical records shall be maintained and preserved by the Cont ractor in accordance with state and federal medical records statutes, including but not limited to RCW 70.41.190, 70.02.160, and standard medical records practice. If the Contractor ceases operati ons under this Contract, the Contractor shall be responsible for the disposition and mainte nance of such medical records. E The Contractor agrees to cooperate with the County or its ag ent in the evaluation of the Contractor’s performance under this Contract and to make available all information reasonably required by any such evaluation process. The re sults and records of said evaluations shall be maintained and disclosed in accordance with RCW Chapter 42.56. F The Contractor agrees that all information, records, and d ata collected in connection with this Contract shall be protected from unauthorized disclosure in accord ance with applicable state and federal law. VII Compliance with the Health Insurance Portability Accountab ility Act of 1996 (HIPAA) The Contractor shall not use protected health information crea ted or shared under this Contract in any manner that would constitute a violation of HIPAA and any reg ulations enacted pursuant to its provisions. Contractor shall read and certif y compliance with all HIPAA requirements at http://www.kingcounty.gov/healthservices/health/partnerships/cont racts VIII Audits A If the Contractor or subcontractor is a municipal entity or othe r government institution or jurisdiction, or is a non-profit organization as defined in OMB Circular A-133, and expends a total of $500,000 or more in federal financial assistance and has r eceived federal financial assistance from the County during its fiscal year, then the Contractor or su bcontractor shall meet the respective A-133 requirements described in subsections VIII.B. and VI II.C. B If the Contractor is a non-profit organization, it shall ha ve an independent audit conducted of its financial statement and condition, which shall comply with t he requirements of GAAS (generally accepted auditing standards); GAO’s Standards for Audits of Governme ntal Organizations, Programs, Activities, and Functions; and OMB Circular A-133, as amended , and as applicable. The Contractor shall provide a copy of the audit report to each County division providing financial assistance to the Contractor no later than six (6) months subsequen t to the end of the Contractor’s fiscal year. The Contractor shall provide to the County its re sponse and corrective action plan for all findings and reportable conditions contained in its au dit. When reference is made in its audit to a “Management Letter” or other correspondence made by the auditor, the Contractor shall provide copies of those communications and the Contractor’s response and co rrective action plan. Submittal of these documents shall constitute compliance with subsection VIII.A. C If the Contractor is a municipal entity or other government i nstitution or jurisdiction, it shall submit to the County a copy of its annual report of examination/au dit, conducted by the Washington State Auditor, within thirty (30) days of receipt, which submittal shal l constitute compliance with subsection VIII.A. D If the Contractor, for-profit or non-profit, receives in excess of $100,000 in funds during its fiscal year from the County, it shall provide a fisca l year financial statement prepared by an independent Certified Public Accountant or Accounting Firm within six (6) months subsequent to the close of the Contractor’s fiscal year. DI.B
Contract # EHS2298 Page # 5 of 9 E Additional audit or review requirements which may be imposed on the County will be passed on to the Contractor and the Contractor will be required to comply w ith any such requirements. IX Corrective Action If the County determines that a breach of contract has occurred , that is, the Contractor has failed to comply with any terms or conditions of this Contract or the Cont ractor has failed to provide in any manner the work or services agreed to herein, and if the County deems said breach to warrant corrective action, the following sequential procedure will apply: A The County will notify the Contractor in writing of the nature of the breach; The Contractor shall respond in writing within three (3) worki ng days of its receipt of such notification, which response shall indicate the steps being taken to correct the specified deficiencies. The corrective action plan shall specify the prop osed completion date for bringing the Contract into compliance, which date shall not be more than ten (10) days from the date of the Contractor’s response, unless the County, at its sole discretion, specifies in writing an extension in the number of days to complete the corrective actions; B The County will notify the Contractor in writing of the County’s determination as to the sufficiency of the Contractor’s corrective action plan. The determination of sufficiency of the Contractor’s corrective action plan shall be at the sole discretion of the County; C In the event that the Contractor does not respond within the appropriate time with a corrective action plan, or the Contractor’s corrective action plan is deter mined by the County to be insufficient, the County may commence termination of this Contra ct in whole or in part pursuant to Section II.C.; D In addition, the County may withhold any payment owed t he Contractor or prohibit the Contractor from incurring additional obligations of funds until the C ounty is satisfied that corrective action has been taken or completed; and E Nothing herein shall be deemed to affect or waive any righ ts the parties may have pursuant to Section II. Subsections B, C, D, and E. X Dispute Resolution The parties shall use their best, good-faith efforts to coop eratively resolve disputes and problems that arise in connection with this Contract. Both parties will make a good faith effort to continue without delay to carry out their respective responsibilities under this Contract while attempting to resolve the dispute under this section. XI Hold Harmless and Indemnification A In providing services under this Contract, the Contractor is an i ndependent Contractor, and neither it nor its officers, agents, employees, or subcontractors are emplo yees of the County for any purpose. The Contractor shall be responsible for all federal and/or state tax, industrial insurance, and Social Security liability that may result from the performance o f and compensation for these services and shall make no claim of career serv ice or civil service rights which may accrue to a County employee under state or local law. The County assumes no responsibility for the payment of any compen sation, wages, benefits, or taxes by, or on behalf of the Contractor, its employees, subcon tractors and/or others by reason of this Contract. The Contractor shall protect, indemnify, and s ave harmless the County, its officers, agents, and employees from and against any and all claims, costs, and/or losses whatsoever occurring or resulting from (1) the Contractor's failure to pay any such compensation, wages, benefits, or taxes, and/or (2) the supplying to the Contracto r of work, services, materials, or supplies by Contractor employees or other s uppliers in connection with or support of the performance of this Contract. B The Contractor further agrees that it is financially responsibl e for and will repay the County all indicated amounts following an audit exception which occur s due to the negligence, intentional act, DI.B
Contract # EHS2298 Page # 6 of 9 and/or failure, for any reason, to comply with the terms of thi s Contract by the Contractor, its officers, employees, agents, or subcontractors. This duty to repay t he County shall not be diminished or extinguished by the prior termination of the Co ntract pursuant to the Duration of Contract or the Termination section. C The Contractor shall defend, indemnify, and hold harmless t he County, its officers, employees, and agents from any and all costs, claims, judgments, and/or awards of damages, arising out of, or in any way resulting from, the negligent acts or omi ssions of the Contractor, its officers, employees, subcontractors and/or agents in its performance or non-performance of its obligations under this Contract In the event the County incurs any judgment, award, and/or cost arising therefrom including attorneys’ fees to enforce the provisions of this article, all such fees, expenses, and costs shall be recoverable from the Contractor. D The County shall defend, indemnify, and hold harmless th e Contractor, its officers, employees, and agents from any and all costs, claims, judgments, and/or awards of damages, arise out of, or in any way result from, the negligent acts or omissi ons of the County, its officers, employees, or agents in its performance or non-performance of its obligations under this Contract. In the event the Contractor incurs any judgment, award, and/or cost arising th erefrom including attorneys’ fees to enforce the provisions of this article, all such fees, expenses, and costs shall be recoverable from the County. E Claims shall include, but not be limited to, assertions tha t use or transfer of software, book, document, report, film, tape, or sound reproducti on or material of any kind, delivered hereunder, constitutes an infringement of any copyright, patent, trademark, trade name, and/or otherwise results in unfair trade practice. F Nothing contained within this provision shall affect and /or alter the application of any other provision contained within this Contract. G The indemnification, protection, defense and save harmless o bligations contained herein shall survive the expiration, abandonment or termination of this Agree ment. XII Insurance Requirements By the date of execution of this Contract, the Contractor shal l procure and maintain for the duration of this Contract, insurance against claims for injuries to persons o r damages to property which may arise from, or in connection with, the performance of work hereunder b y the Contractor, its agents, representatives, employees, and/or subcontractors. The costs of such in surance shall be paid by the Contractor or subcontractor. The Contractor may furnish separate certi ficates of insurance and policy endorsements for each subcontractor as evidence of co mpliance with the insurance requirements of this Contract. The Contractor is responsible for ensuring compliance w ith all of the insurance requirements stated herein. Failure by the Contractor, its agents, employees, officers, subcontractors, providers, and/or provider subcontractors to comply with the insurance requireme nts stated herein shall constitute a material breach of this Contract. Specific coverages and requirement s are at http://www.kingcounty.gov/healthservices/health/partnerships/con tracts; contractors shall read and certify compliance. XIII Assignment/Subcontracting A The Contractor shall not assign or subcontract any portion of t his Contract or transfer or assign any claim arising pursuant to this Contract without the writte n consent of the County. Said consent must be sought in writing by the Contractor not less than fif teen (15) days prior to the date of any proposed assignment. B “Subcontract” shall mean any agreement between the Contractor an d a subcontractor or between subcontractors that is based on this Contract, provided that the term “subcontract” does not include the purchase of (1) support services not related to the su bject matter of this Contract, or (2) supplies. DI.B
Contract # EHS2298 Page # 7 of 9 C The Contractor shall include Sections III.D., IV, V, VI, VII, VIII, XI, XII, XIV, XV, XXI, and XXV, in every subcontract or purchase agreement for services that relate to th e subject matter of this Contract. D The Contractor agrees to include the following language verbatim in every subcontract, provider agreement, or purchase agreement for services which relate to the su bject matter of this Contract: “Subcontractor shall protect, defend, indemnify, and hold harml ess King County, its officers, employees and agents from any and all costs, claims, judgments, and/or awards of damages arising out of, or in any way resulting from the negligent a ct or omissions of subcontractor, its officers, employees, and/or agents in connection with or in su pport of this Contract. Subcontractor expressly agrees and understands that King County is a third part y beneficiary to this Contract and shall have the right to bring an action against subcontracto r to enforce the provisions of this paragraph.” XIV Nondiscrimination and Equal Employment Opportunity The Contractor shall comply with all applicable federal, stat e and local laws regarding discrimination, including those set forth in this Section. During performance of the Contract, the Contractor agrees that it will not discriminate against any employee or applicant for employment because of the employee or applicant's sex, race, color, marital status, national origin, religious affiliation, disabilit y, sexual orientation, gender identity or expression or age except by minimum age and retirement provis ions, unless based upon a bona fide occupational qualification. The Contractor will make equal employm ent opportunity efforts to ensure that applicants and employees are treated, without regard to their sex, race, co lor, marital status, national origin, religious affiliation, disability, sexual orientat ion, gender identity or expression or age. Additional requirements are at http://www.kingcounty.gov/healthserv ices/health/partnerships/contracts; contractors shall read and certify compliance. XV Conflict of Interest A The Contractor agrees to comply with applicable provisions of K.C.C. 3.04. Failure to comply with such requirements shall be a material breach of this contract, and may result in termination of this Contract pursuant to Section II and subject the Contractor to the remedies stated therein, or otherwise available to the County at law or in equity. B The Contractor agrees, pursuant to KCC 3.04.060, that it w ill not willfully attempt to secure preferential treatment in its dealings with the County b y offering any valuable consideration, thing of value or gift, whether in the form of services, loan, thing or promise, in any form to any county official or employee. The Contractor acknowledges that if i t is found to have violated the prohibition found in this paragraph, its current contracts with the county will be cancelled and it shall not be able to bid on any county contract for a period of two years. C The Contractor acknowledges that for one year a fter leaving County employment, a former county employee may not have a financial or beneficial interest in a contract or grant that was planned, authorized, or funded by a county action in whic h the former county employee participated during county employment. Contractor shall identify at the time of of fer current or former County employees involved in the preparation of proposal s or the anticipated performance of Work if awarded the Contract. Failure to identify current or former Co unty employees involved in this transaction may result in the County’s denying or terminating th is Contract. After Contract award, the Contractor is responsible for notifying the County’s Project Manager of current or former County employees who may become involved in the Contract any ti me during the term of the Contract. XVI Equipment Purchase, Maintenance, and Ownership A The Contractor agrees that any equipment purchased, in whole or in part, with Contract funds at a cost of $5,000 per item or more, when the purchase of such equi pment is reimbursable as a Contract budget item, is upon its purchase or receipt the prop erty of the County and/or DI.B
Contract # EHS2298 Page # 8 of 9 federal/state government. The Contractor shall be responsible for all such property, including the proper care and maintenance of the equipment. B The Contractor shall ensure that all such equipment will be returned to the County or federal/state government upon termination of this Contract unless otherwise a greed upon by the parties. XVII Proprietary Rights The parties to this Contract hereby mutually agree that if a ny patentable or copyrightable material or article should result from the work described herein, all rights a ccruing from such material or article shall be the sole property of the party that produces such material or article. If any patentable or copyrightable material or article should result from the work descri bed herein and is jointly produced by both parties, all rights accruing from such material or article shal l be owned in accordance with US Patent Law. Each party agrees to and does hereby grant to the other party, irrevocable, nonexclusive, and royalty-free license to use, according to law, any material or article and use any method that may be developed as part of the work under this Contract. The foregoing products license shall not apply to existing training materials, consulting aids, checklists, and other materials and documents of the Contractor which are mo dified for use in the performance of this Contract. The foregoing provisions of this section shall not apply to existing training materials, consulting aids, checklists, and other materials and documents of the Contractor th at are not modified for use in the performance of this Contract. XVIII Political Activity Prohibited None of the funds, materials, property, or services prov ided directly or indirectly under this Contract shall be used for any partisan political activity or to further the e lection or defeat of any candidate for public office. XIX King County Recycled Product Procurement Policy In accordance with King County Code 10.16, the Contractor sha ll use recycled paper for the production of all printed and photocopied documents related to the fulfillment of this Contract. In addition, the Contractor shall use both sides of paper sheets for copying and printing and shall use recycled/recyclable products wherever practical in the fulfillment of this Contract. XX Future Support The County makes no commitment to support the services contracted fo r herein and assumes no obligation for future support of the activity contracted here in except as expressly set forth in this Contract. XXI Entire Contract/Waiver of Default The parties agree that this Contract is the complete expression of the terms hereto and any oral or written representations or understandings not incorporated here in are excluded. Both parties recognize that time is of the essence in the performance of the provisi ons of this Contract. Waiver of any default shall not be deemed to be a waiver of any subsequent def ault. Waiver or breach of any provision of the Contract shall not be deemed to be a waiver of any other or subsequent breach and shall not be construed to be a modification of the terms of the Contract u nless stated to be such through written approval by the County, which shall be attached to the orig inal Contract. XXII Contract Amendments Either party may request changes to this Contract. Proposed changes w hich are mutually agreed upon shall be incorporated by written amendments to this Contract. XXIII Notices Whenever this Contract provides for notice to be provided by one party to another, such notice shall be in writing and directed to the chief executive office of th e Contractor and the project representative of the DI.B
Contract # EHS2298 Page # 9 of 9 County department specified on page one of this Contract. An y time within which a party must take some action shall be computed from the date that the notice is received by said party. XXIV Services Provided in Accordance with Law and Rule and Regulation The Contractor and any subcontractor agree to abide by the law s of the state of Washington, rules and regulations promulgated thereunder, and regulations of the state and federal governments, as applicable, which control disposition of funds granted un der this Contract, all of which are incorporated herein by reference. In the event that there is a conflict between any of t he language contained in any exhibit or attachment to this Contract, the language in the Contract shall have control over the language contained in the exhibit or the attachment, unless the parties affirmatively agree in wri ting to the contrary. XXV Applicable Law This contract shall be construed and interpreted in accordance wi th the laws of the State of Washington. The venue for any action hereunder shall be in the Superior C ourt for King County, Washington. XXVI No Third Party Beneficiaries Except for the parties to whom this contract is assigned in compli ance with the terms of this contract, there are no third party beneficiaries to this contract, and this contract shall not impart any rights enforceable by any person or entity that is not a party hereto . IN WITNESS HEREOF, the parties hereby agree to the terms and co nditions of this Contract: KING COUNTY City of Auburn FOR King County Executive Signature Date NAME (Please type or print) Date Approved as to Form: OFFICE OF THE KING CO UNTY PROSECUTING ATTORNEY PHSKC Contract # EHS2298 - Local Hazardous Waste Management Program DI.B
EHS2298 – City of Auburn 1 EXHIBIT A CITY OF AUBURN 2012 SCOPE OF WORK The Local Hazardous Waste Management Plan (hereafter referred to as the “Plan”) as updated in 1997 and 2010, was adopted by the partner agencies (King County Solid Waste Division, Seattle Public Utilities, King County Water and Land Resources Division and the Seattle-King County Department of Public Health) and cities located in King County. The Washington State Department of Ecology in accordance with RCW 70.105.220 subsequently approved the Plan. The City is an active and valued partner in the regional Local Hazardous Waste Management Program (hereafter referred to as the “Program”). The purpose of this Exhibit is to define the terms and conditions associated with the Program’s funding of City activities performed under the au spices of the Plan and as approved by the Program’s Management Coordination Committee (her einafter referred to as the “MCC”). This Agreement further defines the responsibilities of the City and Seattle-King County Department of Public Health with respect to the transfer of Program monies. Scope of Work The City of Auburn will assist in the promotion of natural yard care to one Auburn neighborhood, and create and mail a postcard to Auburn residents on the Wastemobile information, alkaline battery and compact fluorescent light bulb disposal, disposal options for unwanted medicines, and alternative cleaning supplies. The City will also create and mail a postcard about hazardous waste disposal to Auburn businesses. Responsibilities of the Parties The responsibilities of the parties to this Contract shall be as follows: A. The City 1. The City shall develop and submit project proposals and budget requests to the Program’s Contract Administrator. Funds provided to the City by the Local Hazardous Waste Management Program pursuant to this Contract shall be used to implement hazardous waste programs and/or services as approved by the MCC . 2 . For reimbursement the City shall submit the following to the Fund Manager: a) An invoice (see Exhibit III). Invoices should be sent to the Fund Manager for approval and payment. b) A brief description of activity accomplished and funds expended in accordance with the scope of work. c) Copies of invoices for expenditures or a financial statement prepared by the City’s finance department. The financial statements should include vendor DI.B
EHS2298 – City of Auburn 2 names, a description of services provided, date paid and a check or warrant number. 3. The City shall notify the Fund Manager no later than December 15 th regarding the amount of outstanding expenditures for which the City has not yet submitted a reimbursement request. 4. It is the responsibility of the City to comply with all applicable county, state and/or federal reporting requirements with respect to the collection and transfer of moderate risk wastes. The City shall report to the Contract Administrator the quantity, by type, of moderate risk waste collected using Program funds. The City shall also provide the Contract Administrator with copies of EPA’s Non-Hazardous Waste Mani fest or similar form, associated with the transport of moderate risk waste collected through Program-funded events. 5. The City is solely responsible for any and all spills, leaks or other emergencies arising at the facilities associated with the City’s events or in any other way associated with activities conducted within the scope of this Contract. In the event of a spill or other emergency, the City is responsible for complying with all applicable laws and regulations. 6. The City agrees to appropriately acknowledge the Program in all media produced – in part or in whole – with Program funds. The intent of this provision is to further strengthen this regional partnership in the public’s mind. 7. The City agrees to provide the Program with copies of all media material produced for local hazardous waste management events or activities that have been funded by the Program. The City also agrees to allow the Program to reproduce media materials created with Program money provided that the Program credits the City as the originator of that material. 8. This project shall be administered by Joan Nelson at the City of Auburn, 25 W Main Street, Auburn, at (253) 931-5103, (jenelson@ auburnwa.gov) or her designee. 9. Questions or concerns regarding any issue asso ciated with this Exhibit that cannot be handled by the Contract Administrator or Fund Manager should be referred to the LHWMP Program Administrator for resolution. B. Seattle-King County Department of Public Health 1. Seattle-King County Department of Public H ealth shall administer, via the attached Contract, the transfer of Program funds to the City for hazardous waste management events and activities. 2. Within ten (10) working days of receiving a request for reimbursement from the City, the Fund Manager shall either notify the City of any exceptions to the request which have been identified or shall process the request for payment. If any exceptions to the request are made, this shall be done by written notification to the City providing the reason for such exception. The Fund Manager will not authorize payment for activities and/or expenditures that are not included in the scope of work, unless the scope has been amended. The Fund Manager retains the right to withhold all or partial payment if the City’s invoices are incomplete (e.g. they do not include proper documentation of expenditures for which reimbursement is being requested) or are not consistent with the submitted scope of work. C. Program Contacts DI.B
EHS2298 – City of Auburn 3 Jay Watson Madelaine Yun LHWMP Program Administrator LHWMP Fund Manager 150 Nickerson Street, Suite 100 150 Nickerson Street, Suite 100 Seattle, WA 98109 Seattle, WA 98109 206-352-8163 206-352-7128 jay.watson@kingcounty.gov madelaine.yun@kingcounty.gov Paul Shallow LHWMP Contract Administrator 401 Fifth Avenue, Suite 1100 Seattle, WA 98104 206-263-8487 paul.shallow@kingcounty.gov DI.B
EXHIBIT B 2012 BUDGET LOCAL HAZARDOUS WAS TE MANAGEMENT PROGRAM The City of Auburn 25 W Main Street, Auburn, WA 98001-4998 Component Description Budget Household Hazardous Waste Education $20,625.41 Household Hazardous Waste Collection TOTAL $20,625.41 EHS2298 – City of Auburn DI.B
EHS2298 – City of Auburn EXHIBIT C 2012 INVOICE LOCAL HAZARDOUS WAS TE MANAGEMENT PROGRAM From : The City of Auburn 25 W Main Street, Auburn, WA 98001-4998 To : Madelaine Yun, LHWMP Fund Manager Local Hazardous Waste Management Program in King County Seattle-King County Departme nt of Public Health 150 Nickerson St., Suite 100 Seattle, WA 98109 Contract #EHS2298 Period of time: ___________________, 2012 to __________________________, 2012. In performance of a signed Contract between King Count y and the City of Auburn, I hereby certify that the following expenses were incurred duri ng the above-mentioned period of time. ___________________________ ________________________ Signature Date Component Description Budget Current Expenses P revious Charges Balance Household Hazardous Waste Education $20,625.41 Household Hazardous Waste Collection TOTAL $20,625.41 _______________________________________________________For Health Department Use Only Local Hazardous Waste Management Program Approval: _________________________________ ___________ Madelaine Yun Date DI.B
EXHIBIT D DI.B
AGENDA BILL APPROVAL FORM Agenda Subject: Resolution No. 4781 Date: November 30, 2011 Department: Finance Attachments: Resolution Agreement Budget Impact: $0 Administrative Recommendation:City Council adopt Resolution No. 4781.Background Summary:King County requests to enter into an interlocal ag reement with the City of Auburn for the 2012-2013 Waste Reduction and Recycling Grant P rogram. King County has appropriated $112,772.00 for the City to promote wa ste reduction and recycling to residents, schools, and businesses. The City of Auburn will put $40,000 towards funding four Residential Recycling Events. The events are held in the spring and fall each yea r and give residents the opportunity to recycle items such as scrap metal, bulky wood waste , appliances, tires, mattresses, styrofoam, and concrete. The remainder of the Waste Reduction and Recycling Grant will provide funding for the following programs: Re sidential Recycling, Environmental Education in Auburn Schools, Public Place Recycling , Multifamily Recycling, Business Recycling, and the City of Auburn Going Green Progr am. F5.3, O47.3 Reviewed by Council Committees:Finance, Municipal Services Councilmember:Peloza Staff:Coleman Meeting Date:December 5, 2011 Item Number:DI.C AUBURN * MORE THAN YOU IMAGINED DI.C
-------------------------- Resolution No. 4781 November 29, 2011 Page 1 RESOLUTION NO. 478 1 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AUB URN, WASHINGTON, AUTHORIZING THE ACCEPTANCE AND APPROPRI ATION OF GRANT FUNDS IN THE AMOUNT OF ONE HUNDRED TWELVE THOUSAND AND SEVEN HUNDRED SEVENTY TWO DOLLARS ($112,772.00), AND AUTHORIZING THE MAYOR AND CITY C LERK TO EXECUTE AN INTERLOCAL AGREEMENT BETWEEN KING COUNTY AND THE CITY OF AUBURN TO ACCEPT SAID FUNDS FOR IMPLEME NTATION OF THE 2012-2013 WASTE REDUCTION AND RECYCLING GRAN T PROGRAM. WHEREAS, King County and the City of Auburn have a dopted the King County Solid Waste Management Plan, which includes recycl ing and waste reduction goals; and WHEREAS, in order to help meet these goals, the King County Solid Waste Division has established a multi-phased waste reducti on and recycling grant program for the suburban cities; and WHEREAS, this program provides funding to further th e development of local waste reduction and recycling for Auburn businesses an d residents; and WHEREAS, the Auburn City Council of the City of Aub urn must adopt and approve all appropriations by Ordinance pursuant t o Chapter 35A.33 RCW; and NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AU BURN, WASHINGTON, DO ORDAIN AS FOLLOWS: DI.C
-------------------------- Resolution No. 4781 November 29, 2011 Page 2 Section 1. Pursuant to Chapter 35A.33 RCW, the City hereby ap proves the expenditure and appropriation of a total amount of ONE HUNDRED TWELVE THOUSAND AND SEVEN HUNDRED SEVENTY TWO DOLLA RS ($112,772.00) which constitutes reimbursement of funds fo r implementing the 2012-2013 Waste Reduction and Recycling Grant Program. Section 2. The Mayor and City Clerk of the City of Auburn are authorized to execute an Interlocal Agreement with Ki ng County for the reimbursement of said funds. A copy of said Agreement i s attached hereto and designated Contract # 529817 and is incorporated by ref erence herein. Section 3. The Mayor is hereby authorized to implement such administrative procedures as may be necessary to carry out directions of the legislation. Section 4. This Resolution shall take effect and be in force five (5) days from and after its passage, approval and publication, a s provided by law. DI.C
-------------------------- Resolution No. 4781 November 29, 2011 Page 3 Dated and Signed this _____ day of _________________, 2011. CITY OF AUBURN ___________________________________ PETER B. LEWIS MAYOR ATTEST: ___________________ Danielle E. Daskam, City Clerk APPROVED AS TO FORM: _____________________ Daniel B. Heid, City Attorney DI.C
1 CONTRACT # 529817 INTERAGENCY AGREEMENT FOR 2012-2013 Between KING COUNTY and the CITY OF AUBURN This two-year Interagency Agreement ³Agreement ´ is executed between King County, a Charter County and political subdivision of the State of Washington, and the City of Auburn, a municipal corporation of the State of Washington, hereinafter referred to as "County" and "City" respectively. Collectively, the &RXQW\DQG&LW\ZLOOEHUHIHUUHGWRDV³3DUW\´RU³3DUWLHV´ PREAMBLE King County and the City of Auburn adopted the 2001 King County Comprehensive Solid Waste Management Plan, which includes waste reduction and recycling goals. In order to help meet these goals, the King County Solid Waste Division has established a waste reduction and recycling grant program for the cities that operate under the King County Comprehensive Solid Waste Management Plan. This program provides funding to further the development and/or enhancement of local waste reduction and recycling projects and for broader resource conservation projects that integrate with waste reduction and recycling programs and services. This grant program does not fund household hazardous waste collection activities. Program eligibility and grant administration terms are discussed in the Gran t Guidelines, attached to this Agreement as Exhibit B. Grant funding for this program is subject to the yearly budget approval process of the King County Council. Grant funding approved by the King County Council is available to all King County cities that operate under the King County Comprehensive Solid Waste Management Plan. The City will spend its grant funds to fulfill the terms and conditions set forth in the scope of work which is attached hereto as Exhibit A and incorporated herein by reference. The County expects that any information and/or experience gained through the grant program by the City will be shared with the County and other King County cities. I. PURPOSE The purpose of this Agreement is to define the terms and conditions for funding to be provided to the City of Auburn by the County for waste reduction and recycling programs and/or services as outlined in the scope of work and budget attached as Exhibit A. DI.C
2 II. RESPONSIBILITIES OF THE PARTIES The responsibilities of the Parties to this Agreement shall be as follows: A. The City 1. Funds provided to the City by the County pursuant to this Agreement shall be used to provide waste reduction and recycling programs and/or services as outlined in Exhibit A. The total amount of funds available from this grant in 2012 shall not exceed $36,386. The City understands that even though this Agreement is two years in duration, funding for this program is subject to the yearly budget approval process of the King County Council. 2. This Agreement provides for distribution of 2012 and 2013 grant funds to the City. However, 2013 funds are not available until January 1, 2013, and 2013 funding is contingent upon King County Council approval of the 2013 King County budget. The County shall notify the City in writing of the funding status. 3. During the two-year grant program, the City will submit a minimum of two, but no more than eight, progress reports to the County in a form approved by the County. Reports must be signed by a City official. These reports will include: a. a description of each activity accomplished pertaining to the scope of work; and b. reimbursement requests with either copies of invoices for each expenditure for which reimbursement is requested or a financial statement, prepared by the City's finance department, that includes vendor name, description of service, date of service, date paid and check number. If the City chooses to submit up to the maximum of eight (8) progress reports and requests for reimbursement during the two year grant program, they shall be due to the County on the last day of the month following the end of each quarter - April 30, July 30, October 31, January 31 - except for the final progress report and request for reimbursement which shall be due by March 31, 2014. If the City chooses to submit the minimum of two progress reports and requests for reimbursement during the two-year grant program, they shall be due to the County on January 31, 2013 and March 31, 2014. Regardless of the number of progress reports the City chooses to submit, in order to secure reimbursement, the City must provide in writing to the County by the 5 th working day of January 2013 and January 2014, the dollar amount of outstanding expenditures for which the City has not yet submitted a reimbursement request. 4. The City shall submit a final report to the County which summarizes the work completed under the grant program and evaluates the effectiveness of the projects for which grant funds were utilized, according to the evaluation methods specified in the scope of work. The final report is due within six months of completion of the project(s) outlined in the scope of work, but no later than June 30, 2014. DI.C
3 5. If the City accepts funding through this grant program for the provision of Waste Reduction and Recycling programs and projects for other incorporated areas of King County, the City shall explain the relationship with the affected adjacent city or cities that allows for acceptance of this funding and the specifics of the proposed programs and projects within the scope of work document related thereto. 6. The City shall be responsible for following all applicable Federal, State and local laws, ordinances, rules and regulations in the performance of work described herein. The City assures that its procedures are consistent with laws relating to public contract bidding procedures, and the &RXQW\QHLWKHULQFXUVQRUDVVXPHVDQ\UHVSRQVLELOLW\IRUWKH&LW\¶VELGDZDUGRUFRQWUDFW LQJprocess. 7. During the performance of this Agreement, neither the City nor any Party subcontracting under the authority of this Agreement shall discriminate on the basis of race, color, sex, religion, nationality, creed, marital status, sexual orientation, age, or presence of any sensory, mental, or physical handicap in the employment or application for employment or in the administration or delivery of or access to services or any other benefits under this Agreement as defined by King County Code, Chapter 12.16. 8. During the performance of this Agreement, neither the City nor any Party subcontracting under the authority of this Agreement shall engage in unfair employment practices as defined by King County Code, Chapter 12.18. The City shall comply fully with all applicable federal, state and local laws, ordinances, executive orders and regulations that prohibit such discrimination. These laws include, but are not limited to, RCW Chapter 49.60 and Titles VI and VII of the Civil Rights Act of 1964. 9. The City shall use recycled paper for the production of all printed and photocopied documents related to the fulfillment of this Agreement. The City shall use both sides of paper sheets for copying and printing and shall use recycled/recyclable products wherever practical. 10. The City shall maintain accounts and records, including personnel, financial, and programmatic records, and other such records as may be deemed necessary by the County, to ensure proper accounting for all project funds and compliance with this Agreement. All such records shall sufficiently and properly reflect all direct and indirect costs of any nature expended and service provided in the performance of this Agreement. These records shall be maintained for a period of six (6) years after termination hereof unless permission to destroy them is granted by the Office of the State Archivist in accordance with RCW Chapter 40.14. These accounts shall be subject to inspection, review or audit by the County and/or by federal or state officials as so authorized by law. 11. The City shall maintain a record of the use of any equipment that costs more than $1,000 and is purchased with grant funds from King County for a total period of three (3) years. The records shall be compiled into a yearly evaluation report, a copy of which shall be submitted to King County by March 31 of each year through the year 2016. DI.C
4 12. The City agrees to credit King County on all printed materials provided by the County, which the &LW\LVGXSOLFDWLQJIRUGLVWULEXWLRQ(LWKHU.LQJ&RXQW\¶VQDPHDQGORJRPXVWDSSHDURQ.LQ g County materials (including fact sheets, case studies, etc.), or, at a minimum, the City will credit .LQJ&RXQW\IRUDUWZRUNRUWH[WSURYLGHGE\WKH&RXQW\DVIROORZV ³DUWZRUNSURYLGHGFRXUWHV\RI.LQJ&RXQW\6ROLG:DVWH'LYLVLRQ´DQGRU³WH[WSURYLGHG courtesy of King County Solid :DVWH'LYLVLRQ´ 13. The City agrees to submit to the County copies of all written materials which it produces and/or duplicates for local waste reduction and recycling projects which have been funded through the waste reduction and recycling grant program. Upon request, the City agrees to provide the County with a reproducible copy of any such written materials and authorizes the County to duplicate and distribute any written materials so produced, provided that the County credits the City for the piece. 14. The City will provide the King County Project Manager with the date and location of each Recycling Collection Event provided by the City, as well as copies of any printed materials used to publicize each event, as soon as they are available but no later than thirty (30) days prior to the event. If there is any change in the date or the location of an event, the City will notify the County a minimum of thirty (30) days prior to the event. If the event brochure is required fo r DGPLVVLRQWRWKH&LW\¶VHYHQWWKH&LW\LVH[HPSWIURPKDYLQJWRSURYLGHWKHEURFKXUHWR.LQJCounty. 15. If the City accepts funding through this grant program for the provision of recycling collection events for adjacent areas of unincorporated King County, the City shall send announcements of the events to all residences listed in the carrier routes provided by King County. The announcements and all other printed materials related to these events shall acknowledge King County as the funding source. 16. The City understands that funding for recycling collection events for adjacent areas of unincorporated King County will be allocated on a yearly basis subject to the King County &RXQFLO¶V\HDUO\EXGJHWDSSURYDOSURFHVVDQGWKDWSURYLVLRQRIIXQGVIRUWKHVHHYH nts is not guaranteed for the second year of the grant program. 17. This project shall be administered by Joan Nelson, Solid Waste & Recycling Coordinator ; City of Auburn ; 25 West Main Street ; Auburn, WA 98001 ; Phone: (253) 931-5103 ; Email: jenelson@auburnwa.gov , or designee. B. The County : 1. The County shall administer funding for the waste reduction and recycling grant program. )XQGLQJLVGHVLJQDWHGE\FLW\DQGLVVXEMHFWWRWKH.LQJ&RXQW\&RXQFLO¶V\HDUO\EXGJ HWapproval SURFHVV3URYLGHGWKDWWKHIXQGVDUHDOORFDWHGWKURXJKWKH.LQJ&RXQW\&RXQFLO¶V\HDUO\EXGJ HWapproval process, grant funding to the City will include a base allocation of $5,000 per year with the balance of funds to be allocated according to the City's percentage of King County's residential and employment population. However, if this population based allocation formula calculation would result in a city receiving less than $10,000 per year, that city shall receive an additional allocation that would raise their total grant funding to $10,000 per year. DI.C
5 2. The City of Auburn µVEXGJHWHGJUDQWIXQGVIRU2012 are $36,386. Unspent 2012 funds may be carried over to 2013, but 2013 funds will not carry over to 2014. 3. The City of Auburn µVHVWLPDWHGJUDQWfunds for 2013 are $36,386. 2013 funds are not available until January 1, 2013, and 2013 funding is contingent upon King County Council approval of the 2013 King County budget. Following approval of the 2013 .LQJ&RXQW\EXGJHWWKH&RXQW\¶Vgrant program administrator will notify the City of the final 2013 grant funding in writing. 4. Within forty-five (45) days of receiving a request for reimbursement from the City, the County shall either notify the City of any exceptions to the request which have been identified or shall process the request for payment. If any exceptions to the request are made, this shall be done by written notification to the City providing the reason for such exception. The County will not authorize payment for activities and/or expenditures which are not included in the scope of work and budget attached as Exhibit A, unless the scope has been amended according to Section V of WKLV$JUHHPHQW.LQJ&RXQW\UHWDLQVWKHULJKWWRZLWKKROGDOORUSDUWLDOSD\PHQWLIWKH&LW\¶Vreport(s) and reimbursement request(s) are incomplete (i.e., do not include proper documentation of expenditures and/or adequate description of each activity described in the scope of work for which reimbursement is being requested), and/or are not consistent with the scope of work and budget attached as Exhibit A. 5. The County agrees to credit the City on all printed materials provided by the City to the County, ZKLFKWKH&RXQW\GXSOLFDWHVIRUGLVWULEXWLRQ(LWKHUWKH&LW\¶VQDPHDQGORJRZLOODSSHDURQsuch materials (including fact sheets, case studies, etc.), or, at a minimum, the County will credit WKH&LW\IRUDUWZRUNRUWH[WSURYLGHGE\WKH&LW\DVIROORZV ³DUWZRUNSURYLGHGFRXUWHV\RIWKHCity of Auburn ´ DQGRU³WH[WSURYLGHGFRXUWHV\RIWKH&LW\RIAuburn ´ 6. The County retains the right to share the written material(s) produced by the City which have been funded through this program with other King County cities for them to duplicate and distribute. In so doing, the County will encourage other cities to credit the City on any pieces that were produced by the City. 7. The waste reduction and recycling grant program shall be administered by Morgan John, Project Manager of the King County Solid Waste Division. III. DURATION OF AGREEMENT This Agreement shall become effective on either January 1, 2012 or the date of execution of the Agreement by both the County and the City, if executed after January 1, 2012 and shall terminate on June 30, 2014. The City shall not incur any new charges after December 31, 2013. However, if execution by either Party does not occur until after January 1, 2012, this Agreement allows for disbursement of grant funds to the City for County-approved programs initiated between January 1, 2012 and the later execution of the Agreement provided that the City complies with the reporting requirements of Section II. A of the Agreement. DI.C
6 IV. TERMINATION A. This Agreement may be terminated by King County, in whole or in part, for convenience without cause prior to the termination date specified in Section III, upon thirty (30) days advance written notice. B. This Agreement may be terminated by either Party, in whole or in part, for cause prior to the termination date specified in Section III, upon thirty (30) days advance written notice. Reasons for termination for cause may include but not be limited to: nonperformance; misuse of funds; and/or failure to provide grant related reports/invoices/statements as specified in Section II.A.3. and Section II.A.4. C. If the Agreement is terminated as provided in this section: (1) the County will be liable only for payment in accordance with the terms of this Agreement for services rendered prior to the effective date of termination; and (2) the City shall be released from any obligation to provide further services pursuant to this Agreement. D. Nothing herein shall limit, waive, or extinguish any right or remedy provided by this Agreement or law that either Party may have in the event that the obligations, terms and conditions set forth in this Agreement are breached by the other Party. V. AMENDMENTS This Agreement may be amended only by written agreement of both Parties. Amendments to scopes of work will only be approved if the proposed amendment is consistent with the most recently adopted King County Comprehensive Solid Waste Management Plan. Funds may be moved between tasks in the scope of work, attached as Exhibit A, only upon written request by the City and written approval by King County. Such requests will only be approved if the proposed change(s) is (are) consistent with and/or achieves the goals stated in the scope and falls within the activities described in the scope. VI. HOLD HARMLESS AND INDEMNIFICATION The City shall protect, indemnify, and hold harmless the County, its officers, agents, and employees from and against any and all claims, costs, and/or issues whatsoever occurring from actions by the City and/or its subcontractors pursuant to this Agreement. The City shall defend at its own expense any and all claims, demands, suits, penalties, losses, damages, or costs of any kind whatsoever (hereinafter "claims") EURXJKWDJDLQVWWKH&RXQW\DULVLQJRXWRIRULQFLGHQWWRWKH&LW\¶VH[HFXWLRQRISHUIRUPDQFHRIRUIDLOXUHto perform this Agreement. Claims shall include but not be limited to assertions that the use or transfer of any software, book, document, report, film, tape, or sound reproduction or material of any kind, delivered hereunder, constitutes an infringement of any copyright, patent, trademark, trade name, and/or otherwise results in unfair trade practice. DI.C
7 VII. INSURANCE A. The City, at its own cost, shall procure by the date of execution of this Agreement and maintain for the duration of the Agreement, insurance against claims for injuries to persons or damages to property which may arise from or in connection with performance of work pursuant to this Agreement by the City, its agents, representatives, employees, and/or subcontractors. The minimum limits of this insurance shall be $1,000,000 general liability insurance combined single limit per occurrence for bodily injury, personal injury, and property damage. If the policy has an aggregate limit, a $2,000,000 aggregate shall apply. Any deductible or self-insured retentions shall be the sole responsibility of the City. Such insurance shall cover the County, its officers, officials, employees, and agents as additional insureds against liability arising out of activities performed by or on behalf of the City pursuant to this Agreement. A valid Certificate of Insurance and additional insured endorsement is attached to this Agreement as Exhibit C, unless Section VII.B. applies. B. If the Agency is a Municipal Corporation or an agency of the State of Washington and is self-insured for any of the above insurance requirements, a written acknowledgement of self-insurance is attached to this Agreement as Exhibit C. VIII. ENTIRE CONTRACT/WAIVER OF DEFAULT This Agreement is the complete expression of the agreement of the County and City hereto, and any oral or written representations or understandings not incorporated herein are excluded. Waiver of any default shall not be deemed to be a waiver of any subsequent default. Waiver of breach of any provision of this Agreement shall not be deemed to be waiver of any other or subsequent breach and shall not be construed to be a modification of the terms of this Agreement unless stated to be such through written approval by the County, which shall be attached to the original Agreement. IX. TIME IS OF THE ESSEN CE The County and City recognize that time is of the essence in the performance of this Agreement. X. SEVERABILITY If any section, subsection, sentence, clause or phrase of this Agreement is, for any reason, found to be unconstitutional or otherwise invalid by a court of competent jurisdiction, such decision shall not affect the validity of the remaining portions. DI.C
8 XI. NOTICE Any notice required or permitted under this Agreement shall be deemed sufficiently given or served if sent to the King County Solid Waste Division and the City at the addresses provided below: Morgan John, Project Manager, or a provided designee, King County Solid Waste Division Department of Natural Resources and Parks 201 South Jackson Street, Suite 701 Seattle, WA 98104-3855 If to the City: Joan Nelson, Solid Waste & Recycling Coordinator City of Auburn 25 West Main Street Auburn, WA 98001 IN WITNESS WHEREOF this Agreement has been executed by each Party on the date set forth below: City King County __________________________________ BY________________________________ (Title) Kevin Kiern an, Director Solid Waste Division For Dow Constantine, King County Executive __________________________________ ___________________________________ Date Date DI.C
Exhibit A 1 CITY OF AUBURN SCOPE OF WORK 2012-2013 SOLID WASTE DIVISION WASTE REDUCTION / RECYCLING GRANT A. BASIC INFORMATION 1. Applicant: City of Auburn 2. Project Title: City of Auburn Recycling Program 3. Grant Manager: Joan Nelson , Solid Waste & Recycling Coordinator City of Auburn 25 West Main Street Auburn, WA 98001 Phone: (253) 931-5103 Fax: (253) 876-1900 Email: jenelson@auburnwa.gov 4. Project Manager: Kathleen Edman, Solid Waste Customer Care Specialist City of Auburn 25 West Main Street Auburn, WA 98001 Phone: (253) 931-3047 Fax: (253) 876-1900 Email: kedman@auburnwa.gov 5. Requested dollar amount: 20 12-20 13 Grant Award $11 2,7 72 .00 4 - King County Special Recycling Events - $ 4 0,0 00 .00 201 2-2013 Total $ 72,7 72 .00 B. PROPOSED SCOPE OF WORK Projects: Task #1 Residential Recycling Task #2 Environmental Education in Auburn Schools Task #3 Public Place Recycling Task #4 Multifamily Recycling Task #5 Business Recycling Task #6 City of Auburn ³Going Green Program ´ Project Managers: $XEXUQ¶VSolid Waste Customer Care Specialist will implement and manage the projects . The Solid Waste & Recycling Coordinator will manage the administration tasks of the Grant (budget, reporting, and reimbursements). Both positions are fully funded by the City of Auburn Solid Waste Division. Schedule: January 1, 2012 - December 31, 2013 Goals: To increase the DZDUHQHVVRIDQGSDUWLFLSDWLRQLQ$XEXUQ¶Vwaste reduction and recycling programs , and to increase waste diversion in the Residential, Multifamily, and Business waste strea ms. DI.C
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Exhibit A 6 C. PROPOSED BUDGET Grant Funds Available for 2012-2013 : $112,772.00 LESS King County Special Events ± 2 per year - $ 40,000.00 Adjusted Grant Funds Available: $ 72,772.00 Projected Projected 2012 Total 2013 Total Task #1 Residential Recycling Residential Recycling Outreach & Assistance $ 3,862.50 $2,503.00 Residential Community Yard Sale $ 2,867.50 $2,867.50 Total Task #1 $ 6,730.00 $5,370.50 Task #2 Environmental Education in Auburn Schools Schools Program Outreach & Assistance $ 2,937.50 $8,997.50 Total Task #2 $ 2,937.50 $8,997.50 Task #3 Public Place Recycling Recycling Containers & Supplies $14,756.00 $3,605.50 Total Task #3 $14,756.00 $3,605.50 Task #4 Multifamily Recycling Multifamily Recycling Outreach & Education $ 8,575.00 $13,525.00 Total Task #4 $ 8,575.00 $13,525.00 Task #5 Business Recycling Business Recycling Outreach & Education $ 375.00 $1,875.00 Total Task #5 $ 375.00 $1,875.00 Task #6 City of Auburn Going Green Program Recycling Outreach & Education $ 3,012.50 $ 3,012.50 Total Task #6 $ 3,012.50 $ 3,012.50___ TOTAL GRANT FUNDING (By Year) $36,386.00 $36,386.00 GRAND TOTAL GRANT FUNDING $72,772.00 DI.C
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AGENDA BILL APPROVAL FORM Agenda Subject: VADIS Service Agreement AG-S-053 Date: November 29, 2011 Department: Finance Attachments: Agreement Budget Impact: $0 Administrative Recommendation:Finance Committee approve 2012 Service Agreement No . AG-S-053 with Vadis.Background Summary:AG-S-053 is an annual service agreement between the City of Auburn and Vadis for a 12-month litter control program, beginning January 1, 2012, and ending December 31, 2012. This agreement also includes a recycling pick up program that runs from April to September of each year. The City's current agreemen t with Vadis is valid through December 31, 2011. The fees for services under this agreement shall not exceed $145,278, which is the same fee that was paid for s ervices in 2011. Vadis will perform three extra supervisor days instead of four in orde r to provide services for the same cost as in 2011. Vadis is a non-profit corporation that develops emp loyment opportunities for individuals with disabilities. Each litter crew is made up of f ive specially challenged individuals and a crew supervisor who collect trash and debris along City traveled ways. The contract has been renewed annually since 1991. Vadis Litter Crew Accomplishments 1) Annually, the litter crews remove 5,000 bags of litter from City traveled ways. 2) The litter crews maintain approximately 100 wast e receptacles, 15 ash receptacles (for cigarette butts), and 35 recycling receptacles in the City. 3) The recycling crew maintains 70 recycling contai ners at the City Parks. 4) The litter crews respond to calls on illegal dum ping 2 - 3 times per week. 5) The litter crews also fills sandbags as needed. A3.16.3 Reviewed by Council Committees:Finance, Municipal Services AUBURN * MORE THAN YOU IMAGINED DI.D
Councilmember:Peloza Staff:Coleman Meeting Date:December 5, 2011 Item Number:DI.D AUBURN * MORE THAN YOU IMAGINED DI.D
CITY OF AUBURN AGREEMENT FOR SERVICES AG-S-053 THIS AGREEMENT made and entered in to on this day of , 2011, by and between the City of Auburn , a municipal corporation of the State of Washington, hereinafter referred to as “City” and Vadis , 1701 Elm Street, Sumner WA 98390, hereinafter referred to as the “Provider.” W I T N E S S E T H : WHEREAS, the City is engaged in or readying itself to be engaged in its litter control and recycling program and is in need of services of individuals, employees or firms for litter control and recycling work; and, WHEREAS, the City desires to retain the Pr ovider to provide certain services in connection with the City’s work related to litter control and recycling; and, WHEREAS, the Provider is qualified and able to provide services in connection with the City’s needs for the above-described wo rk, and is willing and agreeable to provide such services upon the terms and conditions herein contained. NOW, THEREFORE, the parties hereto agree as follows: 1. Scope of Services The Provider agrees to perform in a good and professional manner the tasks described on Exhibit “A” which is attached hereto and incorporated herein by this reference. (The tasks described on Exhibit “A ” shall be individually referred to as a “task,” and collectively referred to as the “services.”) Th e Provider shall perform the services as an independent contractor and shall not be deemed, by virtue of this Agreement and the performance thereof, to have entered into any partnership, joint venture, employment or other relationship with the City. 2. Additional Services From time to time hereafter, the parties hereto may agree to the performance by the Provider of additional services with respect to related work or projects. Any such agreement(s) shall be set fort h in writing and shall be executed by the respective parties prior to the Provider ’s performance of the services there under, except as may be provided to the contrary in Section 3 of this Agreement. Upon proper completion and execution of an Amendment (agreement for additional services), such Amendment shall be incorporated into this Agreement and shall have the same force and effect as if the terms of such Amendment were a pa rt of this Agreement as originally executed. The performance of services pursuant to an Amendment shall be subject to the terms and c onditions of this Agreement except where the Amendment provides to the contrary, in which ca se the terms and conditions of any such Amendment shall control. In all other re spects, any Amendment shall supplement and be construed in accordance with the te rms and conditions of this Agreement. AG-S-053 Vadis Page 1 of 7 DI.D
3. Performance of Additional Services Prior to Execution of an Amendment The parties hereby agree that situations may arise in which services other than those described on Exhibit “A” are desired by the City and the time period for the completion of such services makes the ex ecution of Amendment impractical prior to the commencement of the Provider’s perfo rmance of the requested services. The Provider hereby agrees that it shall perfo rm such services upon the written request of an authorized representative of the City pending executi on of an Amendment, at a rate of compensation to be agreed to in c onnection therewith. The invoice procedure for any such additional services shall be as described in Section 8 of this Agreement. 4. Provider’s Representations The Provider hereby represents and warrants that he has all necessary licenses and certifications to perform the services prov ided for herein, and is qualified to perform such services. 5. City’s Responsibilities The City shall do the following in a timely ma nner so as not to delay the services of the Provider: a. Designate in writing a person to act as the City’s representativ e with respect to the services. The City’s designee shall have complete authority to transmit instructions, receive information, inte rpret and define the City’s policies and decisions with respect to the services. b. Furnish the Provider with all informa tion, criteria, objectives, schedules and standards for the project and the services provided for herein. c. Arrange for access to the property or fa cilities as required for the Provider to perform the services provided for herein. Specific responsibilities of t he City are set forth in Exhibit B, which is attached hereto and by this reference made a part of this agreement. 6. Provider’s Responsibilities Specific responsibilities of t he Provider are set forth in Exhibit B, which is attached hereto and by this reference made a part of this agreement. 7. Acceptable Standards The Provider shall be responsible to pr ovide, in connection with the services contemplated in this Agreement, work products and services of a quality and professional standard a cceptable to the City. 8. Compensation As compensation for the Provider’s performanc e of the services provided for herein, the City shall pay the Provider the fees and costs specified on Exhibit “C” attached hereto and made a part hereof (or as specified in an Amendment ). The Provider shall submit to the City an invoice or statem ent of time spent on tasks included in the scope of work provided herein, and the City shall process the i nvoice or statement in the next billing/claim cycle following receipt of the invoice or statement, and shall remit payment to the Provider thereafte r in the normal course, subject to any AG-S-053 Vadis Page 2 of 7 DI.D
conditions or provisions in this Agr eement or Amendment. The Agreement number must appear on all invoices submitted. 9. Time for Performance and Term of Agreement The Provider shall not begin any work under this Agreement until au thorized in writing by the City. The Provider shall perfor m the services provided for herein in accordance with the direction and schedulin g provided on Exhibit “A” attached hereto and incorporated herein by this reference, unless otherwise agreed to in writing by the parties. The Term of th is Agreement shall terminate on December 31, 2012 . 10. Ownership and Use of Documents All documents, reports, memoranda, diagr ams, sketches, plans, surveys, design calculations, working drawings and any other materials created or otherwise prepared by the Provider as part of his performanc e of this Agreement (the “Work Products”) shall be owned by and become the property of the City, and may be used by the City for any purpose beneficial to the City. 11. Records Inspection and Audit All compensation payments shall be subj ect to the adjustm ents for any amounts found upon audit or otherwise to have been impr operly invoiced, and all records and books of accounts pertaining to any work performed under this Agreement shall be subject to inspection and audit by the City fo r a period of up to three (3) years from the final payment for work performed under this Agreement. 12. Continuation of Performance In the event that any dispute or conflict ar ises between the parties while this Contract is in effect, the Provider agrees that, notwithstanding such dis pute or conflict, the Provider shall continue to make a good faith effort to cooperate and continue work toward successful completion of assigned duties and responsibilit ies. 13. Administration of Agreement This Agreement shall be administered by Wayne Perrault, on behalf of the Provider, and by the Mayor of the City, or designee, on behalf of the City. Any written notices required by the terms of th is Agreement shall be served on or mailed to the following addresses: City of Auburn VADIS Joan Nelson Mary Bushnell Solid Waste & Recycling Coordi nator Group Employment Manager 25 W Main St 1701 Elm Street Auburn, WA 98001-4998 Sumner, WA 98390 Phone: 253-876-1900 Fax: 253-863-2040 E-mail: jenelson@auburnwa.gov E-mail: mary@vadis.org 14. Notices All notices or communications permitted or required to be given under this Agreement shall be in writing and shall be deemed to have been duly given if delivered in person or deposited in the United St ates mail, postage prepaid, fo r mailing by certified mail, AG-S-053 Vadis Page 3 of 7 DI.D
return receipt requested, and addressed, if to a party of this Agreement, to the address for the party set forth above. Either party may change his, her or its address by giving notic e in writing, stating his, her or its new address, to the other party , pursuant to the procedure set forth above. 15. Insurance The Provider shall be responsib le for maintaining, during t he term of this Agreement and at its sole cost and expense, the ty pes of insurance coverages and in the amounts described below. Insurance is to be placed with auth orized insurers in Washington State with a curr ent A.M. Best rating of not less than A-:VII. The Provider shall furnish evidence, satisfactory to the City, of all such policies. During the term hereof, the Provider shall take out and maintain in full force and effect the following insurance policies: a. Automobile Liability insu rance, covering all owned, no n-owned, hired and leased vehicles. Coverage shall be written on In surance Services Office (ISO) form CA 00 01 or a substitute form providing equi valent liability coverage. If necessary, the policy shall be endorsed to provide cont ractual liability coverage. Provider shall maintain automobile insurance with minimum combined single limit for bodily injury and property damage of $1,000,000 per accident. b. Commercial General Liability insuranc e shall be written on ISO occurrence form CG 00 01 and shall cover liability arisi ng from premises, operations, independent contractors, products-compl eted operations, stop gap liability, personal injury and advertising injury, and liability assum ed under an insured contract. The Commercial General Liability insuranc e shall be endorsed to provide the Aggregate Per Project Endorse ment ISO form CG 25 03 11 85. There shall be no endorsement or modification of the Comme rcial General Liability insurance for liability arising from explosion, coll apse or underground property damage. The City shall be named as an insured under the Contractor’s Commercial General Liability insurance policy with respect to the work performed for the City using ISO Additional Insured end orsement CG 20 10 10 01 and Additional Insured-Completed Operations endor sement CG 20 37 10 01 or substitute endorsements providing equivalent coverage. Commercial General Liabi lity insurance shall be written with limits no less than $1,000,000 each occurrence, $2,000,000 general aggregate, and a $2,000,000 products-compl eted operations aggregate limit. c. Workers’ Compensation coverage as requi red by the Industrial Insurance laws of the State of Washington. 16. Indemnification The Provider shall indemnify and hold ha rmless the City and its officers, agents and employees, or any of them from any and all cl aims, actions, suits, liability, loss, costs, expenses, and damages of any nature whatsoev er, by any reason of or arising out of the negligent act or omission of the Provi der, its officers, agents, employees, or any of them relating to or aris ing out of the performance of this Agreement. If a final judgment is rendered against the City, its officers, agents, e mployees and/or any of them, or jointly against the City and the Prov ider and their respective officers, agents AG-S-053 Vadis Page 4 of 7 DI.D
and employees, or any of them, the Provider shall satisfy t he same to the extent that such judgment was due to the Provider ’s negligent acts or omissions. 17. Assignment Neither party to this Agreement shall assign any right or obligation hereunder in whole or in part, without the prior written consent of t he other party hereto. No assignment or transfer of any interest under this Agreement shall be deemed to release the assignor from any liability or ob ligation under this Agreement, or to cause any such liability or obligation to be r educed to a secondary liabi lity or obligation. 18. Nondiscrimination The Provider may not discrimi nate regarding any services or activities to which this Agreement may apply directly or through contractual, hiring, or oth er arrangements on the grounds of race, color, creed, religion, national origin, sex, age, or where there is the presence of any sensory, mental or physical handicap. 19. Amendment, Modification or Waiver No amendment, modification or waiver of any condition, provision or term of this Agreement shall be valid or of any effect unless made in writing, signed by the party or parties to be bound, or such party’s or parties’ duly authori zed representative(s) and specifying with particularity the nat ure and extent of such amendment, modification or waiver. Any waiver by any party of any default of the other party shall not affect or impair any right ar ising from any subsequent default. Nothing herein shall limit the remedies or rights of the parties hereto under and pursuant to this Agreement. 20. Termination and Suspension Either party may terminate this Agreement upon written notice to the other party if the other party fails substantially to perfor m in accordance with the terms of this Agreement through no fault of the party terminating the Agreement. The City may terminate this Agreement upon not less than seven (7 ) days written notice to the Provider if the services pr ovided for herein are no longer needed from the Provider. If this Agreement is terminated through no fault of the Provi der, the Provider shall be compensated for services performed prior to termination in accordance with the rate of compensation provided in Exhibit “C” hereof. 21. Parties in Interest This Agreement shall be binding upon, and the benefits and obligations provided for herein shall inure to and bind, the parties hereto and th eir respective successors and assigns, provided that this section sha ll not be deemed to permit any transfer or assignment otherwise prohibited by this Ag reement. This Agreement is for the exclusive benefit of the parties hereto and it does not create a contractual relationship with or exist for the benefit of any third par ty, including contract ors, sub-contractors and their sureties. AG-S-053 Vadis Page 5 of 7 DI.D
22. Costs to Prevailing Party In the event of such litigation or other legal action, to enforce any rights, responsibilities or obligati ons under this Agreement, t he prevailing parties shall be entitled to receive its reasonab le costs and attorney’s fees. 23. Applicable Law This Agreement and the rights of the parties hereunder shall be governed by and interpreted in accordance with the laws of the State of Washingt on and venue for any action hereunder shall be in of the county in Washington State in which the property or project is located, and if no t site specific, then in King County, Washington; prov ided, however, that it is agreed and understood that any applica ble statute of limitation shall commence no later than the substantia l completion by the Provider of the services. 24. Captions, Headings and Titles All captions, headings or titles in the paragr aphs or sections of this Agreement are inserted for convenience of reference only and shall not constitute a part of this Agreement or act as a limitat ion of the scope of the parti cular paragraph or sections to which they apply. As used herein, wher e appropriate, the singular shall include the plural and vice versa and masculine, femi nine and neuter expressions shall be interchangeable. Interpretation or constr uction of this Agreement shall not be affected by any determination as to who is the drafter of this Agreement, this Agreement having been drafted by mutual agreement of the parties. 25. Severable Provisions Each provision of this Agreement is intended to be severable. If any provision hereof is illegal or invalid for any reason whatsoev er, such illegality or invalidity shall not affect the validity of the re mainder of this Agreement. 26. Entire Agreement This Agreement contains t he entire understanding of the parti es hereto in respect to the transactions contemplated hereby and supersedes all prior agreements and understandings between the par ties with respect to such subject matter. 27. Counterparts This Agreement may be executed in multiple counterparts, each of which shall be one and the same Agreement and shall become e ffective when one or more counterparts have been signed by each of the parties and delivered to the other party. AG-S-053 Vadis Page 6 of 7 DI.D
AG-S-053 Vadis Page 7 of 7 IN WITNESS WHEREOF, the parties heret o have caused this Agreement to be executed effective the day and year first set forth above. CITY OF AUBURN VADIS ___________________________________ Peter B. Lewis, Mayor Signature Name: Title: Attest: ________________________________ ___________________________________ Signature Danielle Daskam, City Clerk Name: Title: Approved as to form: ___________________________________ Daniel B. Heid, City Attorney DI.D
EXHIBIT A SCOPE OF WORK The purpose of this Agreement is to contract with the Provider, a non-profit corporation that develops employment for individuals wit h disabilities, on a yearly basis clean-up program for the Solid Waste Division. Litter Crew The Provider’s Litter Crew shall perform the following: A. Specific Tasks The Provider’s Litter Crew will collect and remove litter, trash, and debris from the shoulders of City traveled ways (including bu t not limited to streets, roads, alleys, paths, and parkways), public parking lots, and other designated areas. An additional supervisor, possessing a “Traffic Control Fl agging License” certified by the State of Washington, will perform flagging on the busy st reets such as Howard Road, Kersey Way, and Auburn Way South. This additi onal supervisor will be available two days per month. B. Examination of Work Sites The Provider shall examine all work site s thoroughly before commencing work at the site. It shall be the responsibil ity of the Provider to verify all the duties, assignments, and job sites. All existing conditions at the job site will be noted and copies with verification noted, given to the City’s So lid Waste and Recycling Coordinator on a daily basis. C. Hours x The Provider shall perform tasks to co mpletion between the hours of 8:00 AM and 3:30 PM Monday through Friday. x The Provider shall recognize the sa me observed holidays as the City. x The Provider will also take two (2) Floati ng Holidays per year for staff training. Hill Litter Crew The Provider’s Hill Litter Crew shall perform the following: A. Specific Tasks The Provider’s Hill Litter Crew shall perfo rm tasks similar to the Litter Crew, but in the Lea Hill and/or West Hill area(s) for a total of 15 hours per week. The Provider will have an additional supervisor, possessing a “Traffic Control Flagging License” certificate by the State of Washington, perform flagging on busy streets such as Lea Hill Rd SE and SE 320 th St one day per month. B. Hours The Provider’s Hill Litter Crew shall per form tasks to completion between the hours of 8:00 AM and 3:30 PM on three days of the week, Monday throu gh Friday. AG-S-053 Exhibit A Page 1 of 2 DI.D
AG-S-053 Exhibit A Page 2 of 2 Recycling Crew The Provider’s Recycling Crew shall perform the following: A. Specific Tasks The Provider’s Recycling Crew shall co llect recyclables from the City-owned recycling receptacles and maintain the re cycling receptacles in the City of Auburn Parks for a total of 15 hours per week from April to Se ptember. The Recycling Crew will be supervised and will bring a second Provider vehicle. B. Hours The Provider’s Recycling Crew shall perfo rm tasks to completion between the hours of 8:00 AM and 3:30 PM on three days of the week, Monday through Friday. DI.D
EXHIBIT B RESPONSIBILITIES PROVIDER The Provider shall be res ponsible for the following: 1. The performance and accomplishment of tasks and work assigned in accordance with paragraph 2 below. 2. The performance of all work as provided in this Agreement with its own employees. Individuals who perform wo rk under this Agreement must be carried on the Provider’s payroll. The Provider is responsible for administering and paying employee wages, benefits, and all other employee-relat ed costs. Although the Provider’s company headquarters may be lo cated outside of Auburn, Washington, the Provider shall provide a full-time s upervisor in the Auburn geographical area who will continuously oversee t he Provider’s employee work and will have authority to represent the Provider in the day-to-day ac tivities. The Provider supervisor must be trained in traffic control and must posse ss a “Traffic Control Flagging License” certified by the State of Washington. The Provider will pres ent the supervisor’s name, address, and telephone number to the City’s Solid Waste and Recycling Coordinator at the beginning of the contract period. 3. The Provider is responsible for the se curity of facilities where assigned tasks are performed as well as tools, equipment, safety gear, traffic control devices, and any other items which may be supplied by t he City for the Provider’s use in the performance of contracted duties. No equi pment or supplies will be removed from City premises except as required for the performance of assigned duties. 4. The Provider shall supply the City with a quality control system acceptable to the City within ten days of the dat e of the Agreement. The quality control system shall be a plan specifying how the Provider wil l accomplish maintaining the level of performance required under this Agreement. Quality control statements shall be provided to the City’s Solid Waste and Re cycling Coordinator on a monthly basis. 5. The Provider shall supply a motor vehicl e to transport its employees to and from the designated work sites. The Provider’s v ehicle shall be well i dentified with signs and equipped with safety warning lights, strobe light, and emergency flashers. 6. The Provider shall supply rain gear, foul weather gear, foot wear as required, and clothing as needed for its employees. AG-S-053 Exhibit B Page 1 of 2 DI.D
AG-S-053 Exhibit B Page 2 of 2 7. The Provider shall follow accepted safety practices in the performance of all work. After every work shift of litter clean-up and other assigned tasks and services the following shall be done: the work areas sha ll be inspected for fire hazards; electrical or power machines and/or equipment sha ll be turned off; outside doors and windows closed and locked; gates closed and locked and all miscellaneous work tools and equipment shall be ins pected and put away. CITY The City shall be responsible for the following: 1. The City shall supply litter bags to the Provider for its us e in the collection of litter, trash, and debris. 2. The City shall supply traffic control devices, e.g., signs an d traffic cones to the Provider so the Provider can place the tra ffic devices at work site(s) to protect its employees while performing services under this Agreement. The City shall also provide hard hats and reflective traffic vests. 3. The City shall supply the Provider with all grounds maintenance equipment and hand tools for performing outside grounds maintenance duties under this Agreement. 4. The City shall supply the Provider and its Auburn supervisor a copy of the daily work schedule and any change notices to use as a bas ic guide for the distribution of work each week. The work schedule may be c hanged as deemed appropriate by the City and a copy of such changes provided to the Provider and the Ci t y. The City shall determine the priority of the various assi gnments. The City shall verify that all services are satisfactorily performed as scheduled. DI.D
EXHIBIT C FEE SCHEDULE 2012 Fee Schedule Not-To-Exceed Monthly Fee # of Months Amount Litter Crew $ 7,039 12 $ 84,468 Hill Litter Crew $ 3,485 12 $ 41,820 Recycling Crew $ 3,165 6 $ 18,990 Total Not To Exceed Amount $ 145,278 AG-S-053 Exhibit C Page 1 of 1 DI.D