HomeMy WebLinkAboutITEM III-ACCIY +
AGENDA BILL APPROVAL FORM
WASHINGTON
Agenda Subject: Project No. CP0922 — City Hall Plaza Improvements
Date: December 8, 2011
Department: Planning and
Attachments: Budget Status Sheet,
Budget Impact:
Development
Final Pay Estimate, and Vicinity Map
Administrative Recommendation: Downtown Redevelopment Committee recommend that the City
Council approve Final Pay Estimate No. 11 to Contract No. 10 -24 in the amount of $2,737.50 for a total
contract price of $1,536,843.37 with R.L. Alia Company and accept construction of Project No. CP0922
City Hall Plaza Improvements.
Background Summary:
The City Council approved Resolution No. 3985 supporting the redevelopment of the City Hall Plaza into
a Town Center Plaza for the area around the intersection of West Main and Division Street, including the
City Hall Plaza, which will provide a public square with improved aesthetics for people to gather. The
Downtown Redevelopment Committee began working with John Nelson, Maul Foster Alongi, to develop a
conceptual plan for the City Hall Plaza renovation and approved the conceptual plan in March 2009.
The City has been working with MAKERS Architecture and Design on the detailed design for the City Hall
Plaza Improvement project including the expanded plaza. The project goals are to identify and fix the
drainage problem, remove and replace in the Committee approved pattern the lower level pavement,
open the view into the plaza, improve lighting, and create an inviting gathering space for the public
through artwork, furniture, and coffee kiosk. With the addition of the expanded plaza, the City will be
creating needed downtown open space for people to gather for current and future residents of downtown.
The total costs for the City Hall Plaza Improvements, which includes Plaza Park, are $2,232,322. The
total amount budgeted from the Local Revitalization Funds is $2,322,649 which leaves $88,371
contingency in the 330 Local Revitalization Fund.
Reviewed by Council & Committees:
Reviewed by Departments & Divisions:
❑ Arts Commission COUNCIL COMMITTEES:
❑ Building ❑ M &O
❑ Airport ❑ Finance
❑ Cemetery ❑ Mayor
❑ Hearing Examiner ❑ Municipal Serv.
❑ Finance ❑ Parks
❑ Human Services ❑ Planning & CD
❑ Fire ® Planning
❑ Park Board ❑ Public Works
❑ Legal ❑ Police
❑ Planning Comm. ® Other Downtown
® Public Works ❑ Human Resources
Redevelopment Comm.
❑ Information Services
Action:
Committee Approval: ❑Yes ❑No
Council Approval: ❑Yes ❑No Call for Public Hearing
Referred to Until
Tabled Until
Councilmember: Norman
Staff: Snyder
Meetin Date: December 13, 2011
Item Number:
BUDGET STATUS SHEET
JProject No: CP0922 Project Title: City Hall Plaza Improvement
Project Manager: Elizabeth Chamberlain
0 Project Initiation
Initiation Date: May 3, 2010 0 Permision to Advertise Date: December 7, 2011
Advertisement Date: August 12, 2010 0 Contract Award
Award Date: September 7, 2010 Change Order Approval
Contract Final Acceptance
The "Future Years" column indicates the projected amount to be requested in future budgets.
Funds Budgeted (Funds Available)
Funding
Prior Years
2010
2011
Future Years
Total
330 Fund - Local Revitalization Fund
328 Fund - Capital Improvement Fund
0
1,309,400
288,500
724,749
0
2,034,149
288,500
Total
0
1,597,900
7241749
0
2,322,649
Estimated Cost (Funds Needed)
Activity
Prior Years
2010
2011
Future Years
Total
Design Engineering - City Costs
0
26,799
957
0
27,756
Design Engineering - Consultant Costs
0
427,494
16,306
1 0
443,800
Construction Contract Bid
0
523,178
743,735
0
1,266,913
Change Order #1
0
0
90,896
0
90,896
Change Order #2
128,187
128,187
Change Order #3
35,613
35,613
Line Item Changes
15,235
15,235
Other - (Public Art Piece and site furnishing)
68,000
30,000
98,000
Construction Engineering - City Costs
66,277
56,502
122,779
Construction Engineering - Consultant Costs
5,100
0
5,100
Total
0
1,116,848
1,117,430
0
2,234,278
330 Local Revitalization Fund Budget Status
328 Capital Improvement Fund Budget Status
Prior Years
2010
2011
Future Years
Total
*330 Funds Budgeted O
0
(1,597,900)
(724,749)
0
(2,322,649)
330 Funds Needed
0
1 1,116,848
1 1,117,430
1 0
1 2,234,278
*330 Fund Project Contingency
0
(481 ,052)
0
0
(88,371)
330 Funds Required
0
0
392,681
0
0
328 Capital Improvement Fund Budget Status
* ( # ) in the Budget Status Sections indicates Money the City has available.
E-\AGENDA\DRC\2011 DRC\12.13.11\BudgetStatusSheet.xls 1 of 1
Prior Years
2010
2011
Future Years
Total
*328 Funds Budgeted O
0
(288,500)
0
0
(288,500)
-1 - -1
328 Funds Needed
0
1 288,500
1 0
1 0
1 288,500
*328 Fund Project Contingency
0
0
0
0
0
328 Funds Required
0
0
0
0
0
* ( # ) in the Budget Status Sections indicates Money the City has available.
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