HomeMy WebLinkAbout11-28-2011 _ _ _ __
c�,�y.���._ ,��.:µ`��,��- Municipal Services Committee
�,�� T j �'p.��� November 28, 2011 - 3:00 PM
I�;,:1V'��V itl �1 City Hall Conference Room 3
� ---�� �vnsrti�=crc�r: MINUTES
I.. CALL TO ORDER
A. Roll Call
Chair Peloza called the meeting to order at 3 p.m. in Conierence Room 3 on the second floor of
City Hall, 25 West Main Street, Auburn WA. Members present Chair Bill Peloza, Vice ChairSue
Singer, Member John Partridge: Stafi present: MayorPeter Lewis, Chiei of Police Bob Lee,
Director of HR/Risk Management Brenda Heineman, Finance Director Shelley Coleman, Solid
Waste & Recycling CoordinatorJoan Nelson, Financial Services Manager Rhonda Ewing, Police
Secretary/Scribe KathyEmmert. Others_present: Counciimember Virginia Haugen,
Councilmembers electlargo Wales, Wayne Osborne, JoHn Holman and Auburn Reporter
representative Robert Whale.
B. Announcements
C. Agenda Modifications
II. CONSENT AGENDA
A. Minutes November 14; 2011 Meeting
Vice Chair Singer moved to accept the Minutes as written. Member Partridge seconded. Chair
Peloza concurred.
MOTION CARRIED: 3-0
III. DISCUSSION ITEMS
A. Resolution No. 4775 (Heineman)
A Resolution of the-City Council of the City of Auburn, Washington,
authorizing the Mayor and City Clerk t_o ezecute and publish an amended
deferred compensation plan for the City of'Auburn that complies with the
new provisions of federal law that deal with the government deferred
compensation plans ,
The Committee supports Resolution No. 4775 which amends the City employee deferred
compensation program in keeping with applicable federal Iaw.Program will be retroactive to
January 2011.
B. Direct Billing for Garbage Disposal (Coleman)
The City in conjunction witti;MSWMACs review process is considering the possibiiiry of direct
billing for tipping fees of solid waste versus the current method which is ihrough the hauler. As
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The City in conjunction with MSWMAC is considering the possibility of direct billing for tipping fees
of solid waste versus the current method which is through the hauler: As additional information,
pros and cons are assessed and a review of the City's solid waste rates occurs the Committee wilF
make its recommendation to the full Council.
C. VADIS Service Agreement AG-S-053 (Coleman)
The Committee supports the renewal of this contract with some recommended changes to the
language for clarification.There are some tasks Councilmembers would like to see being
aCCOmplished however there are considerations of safety and other factors. The topic of these
additional'items will be on the January 9 agenda.
D. Golf Course Working Capital Review (Coleman)
For discussion only.
The Committee reviewed the documentation provided by Finance. It is anticipated that the report
of the consuitant who recently conducted an on-site visit will be availabie in early December. The
Committee agreed to change the review of the Goli Course to a quarterly basis with the next
, reviewbeing in April 2012. Fhis will allow sufficient time not only for new Council/Committee
memtiers to become familiar with the issues but current Committee members and staff will have
ample time to review the consultanYs recommendations:
E. Waste Management Re-Route (Coleman)
The map of the revised routes has not been received. Once it has been, it wilf be brought back.to
the Committee.
F. Matrix
The Matrix is re4ised as follows:
Item 28P-The status has been amended adding wording that through MSWMAC input
regarding the possible direct.billing for tipping fees versus payment of these fees through the
hauler wiil be discussed and included in the June 2012 review of the solid waste rates.
Item 29P -The status has been amended ro include language indicating anticipation of 4he, . ,
receipt of the repoR from the consultant for discussion.at the December 12 meeting. Also, the
review will now move to a quarterly basis with the next review set for the second meeting in ApriL
Thiswill coincide with other quarterly reporls on the Matrix.
IV. ADJOURNMENT
The meeting adjourned at 3:58 p.m:
The next meeting of the Municipal Services Committee will be on December 12, 2011 at3 p.m. There
will be no meeting on December 27,2011.
Signed this i2� day of � .�,c�cu f�ea��011
�� � �ia�,�.- C��.� .
Bill Peloza, Chair Kathy Emmert, P ce Secretary/Scribe
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