HomeMy WebLinkAbout01-03-2012 Agenda Packet
City Council Meeting
January 3, 2012 - 7:30 PM
Auburn City Hall
AGENDA
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I.CALL TO ORDER
A.Flag Salute
B.Roll Call
C.Announcements, Appointments, and Presentations
1. Appointment of Auburn Poet Laureate
City Council to approve the appointment of Richard Brugger to the newly
created City of Auburn Poet Laureate for a term to expire December 31,
2014.
(ACTION REQUESTED: City Council confirm the appointment of Richard
Brugger as the City of Auburn Poet Laureate.)
2. Appointment to Arts Commission
City Council to confirm the appointment of Dan Norman to the Arts
Commission for a three year term expiring December 31, 2014.
(ACTION REQUESTED: City Council confirm the appointment of Dan
Norman to the Arts Commission.)
3. Reappointments to Auburn International Farmers Market Advisory Board
City Council to confirm the following reappointments to the Auburn
International Farmers Market Advisory Board for new three year terms
expiring December 31, 2014:
Ronnie Roberts
Christian McLendon
Margaret Greenslit
Trudy Ginther
(ACTION REQUESTED: City Council confirm the reappointments to the
Auburn International Farmers Market.)
4. Reappointments to Cemetery Board
City Council to confirm the reappointment of the following for new three year
terms expiring December 31, 2014:
Jeanne Coffey
Kenneth Bradford
(ACTION REQUESTED: City Council confirm the reappointments to the
Cemetery Board.)
5. Reappointments to Human Services Committee
City Council to confirm the following reappointments to the Human Services
Committee for new three year terms expiring December 31, 2014:
Michael Harbin, Sr.
Cecilia Brugger
AJ (Tony) Ladner
Bette Vangasken
(ACTION REQUESTED: City Council confirm the reappointments to the
Human Services Committee.)
6. Reappointment to Parks and Recreation Board
City Council to confirm the reappointment of Michael Hassen to the Parks and
Recreation Board for a new three year term expiring December 31, 2014.
(ACTION REQUESTED: City Council confirm the reappointment of Michael
Hassen to the Parks and Recreation Board.)
7. Reappointment to Urban Tree Board
City Council to confirm the reappointment of Bryce Landrud to the Urban Tree
Board for a new three year term expiring December 31, 2014.
(ACTION REQUESTED: City Council confirm the reappointment of Bryce
Landrud to the Urban Tree Board.)
D.Agenda Modifications
II.CITIZEN INPUT, PUBLIC HEARINGS & CORRESPONDENCE
A.Public Hearings
No public hearing is scheduled for this evening.
B.Audience Participation
This is the place on the agenda where the public is invited to speak to the City
Council on any issue. Those wishing to speak are reminded to sign in on the form
provided.
C.Correspondence
There is no correspondence for Council review.
III.COUNCIL COMMITTEE REPORTS
A.Municipal Services
B.Planning & Community Development
C.Public Works
1. December 19, 2011 Minutes* (Wagner)
D.Finance
1. December 19, 2011 Minutes* (Partridge)
E.Les Gove Community Campus
F.Downtown Redevelopment
G.Council Operations Committee
IV.REPORTS
At this time the Mayor and City Council may report on significant items associated with
their appointed positions on federal, state, regional and local organizations.
A.From the Council
B.From the Mayor
V.CONSENT AGENDA
All matters listed on the Consent Agenda are considered by the City Council to be
routine and will be enacted by one motion in the form listed.
A. Minutes of the December 19, 2011 Regular Meeting*
B. Claims Vouchers (Partridge/Coleman)
Claim check numbers 410029 through 410288 in the amount of $1,383,361.47 and
dated January 3, 2011.
C. Payroll Vouchers (Partridge/Coleman)
Payroll check numbers 532551 to 532588 in the amount of $275,362.60 and
electronic deposit transmissions in the amount of $1,194,875.16 for a grand total of
$1,470,237.76 for the pay period covering December 15 to December 28, 2011.
D. Public Works Project No. CP1103* (Wagner/Dowdy)
City Council grant permission to advertise for bids for Project No. CP1103, 132nd
Ave SE Tacoma Pipeline 5 Intertie Improvements
E. Public Works Project No. CP1121* (Wagner/Dowdy)
City Council award Contract No. 11-25, to Johansen Excavating, Inc. on their low
bid of $1,274,531.25 plus Washington State sales tax of $26,943.19 for a total
contract price of $1,301,474.44 for Project No. CP1121, 2011 Local Street
Pavement Preservation - Phase 2
F. Public Works Project No. CP1201* (Wagner/Dowdy)
City Council grant permission to enter into Consultant Agreement No. AG-C-414
with Jacobs Engineering Group, Inc. for engineering services for Project No.
CP1201, 2012 Local Street Pavement Reconstruction Project
(ACTION REQUESTED: City Council approve the Consent Agenda.)
VI.UNFINISHED BUSINESS
There is no unfinished business.
VII.NEW BUSINESS
A. Ratification of Resolution No. 4779* (Backus/Heid)
A Resolution of the City Council of the City of Auburn, Washington, repealing
Resolution No. 4670 passed December 20, 2010, as amended by Resolution No.
4692 passed March 21, 2011, as amended by Resolution No. 4741 passed August
15, 2011, and designating the members, powers, duties and meeting times and
day of all standing committees of the City Council of the City of Auburn
(ACTION REQUESTED: City Council ratify Resolution No. 4779.)
VIII.RESOLUTIONS
A. Resolution No. 4785* (Wagner/Dowdy)
A Resolution of the City Council of the City of Auburn, Washington, authorizing the
Mayor to execute a Local Agency Agreement between the City of Auburn and the
Washington State Department of Transportation relating to the 8th Street NE U-
Turn Improvement Project
(ACTION REQUESTED: City Council adopt Resolution No. 4785.)
IX.ADJOURNMENT
Agendas and minutes are available to the public at the City Clerk's Office, on the City website
(http://www.auburnwa.gov), and via e-mail. Complete agenda packets are available for
review at the City Clerk's Office.
*Denotes attachments included in the agenda packet.
AGENDA BILL APPROVAL FORM
Agenda Subject:
December 19, 2011 Minutes
Date:
December 27, 2011
Department:
Public Works
Attachments:
December 19, 2011 Draft Minutes
Budget Impact:
$0
Administrative Recommendation:
Background Summary:
See attached.
Reviewed by Council Committees:
Public Works
Councilmember:Wagner Staff:
Meeting Date:January 3, 2012 Item Number:PW.0
AUBURN * MORE THAN YOU IMAGINEDPW.0
Public Works Committee
December 19, 2011 - 3:30 PM
Annex Room 2
MINUTES
I. CALL TO ORDER
Chairman Rich Wagner called the meeting to order at 3:30 p.m. in Conference
Room #2, located on the second floor of Auburn City Hall, One East Main Street,
Auburn, Washington.
A. Roll Call
Chairman Wagner, Vice-Chair Bill Peloza, and Member Haugen were
present. Also present during the meeting were: Mayor Pete B. Lewis,
Councilmember John Partridge, Councilmember-Elect Wayne Osborne,
Councilmember-Elect John Holman, Public Works Director Dennis Dowdy,
City Engineer/Assistant Director Dennis Selle, Assistant City Engineer
Ingrid Gaub, Utilities Engineer Dan Repp, Engineering Aide Amber Mund,
Water Utility Engineer Cynthia Lamothe, Street Systems Engineer Seth
Wickstrom, Transportation Planner/Grants Manager Chris Hankins,
Construction Manager Larry Dahl, Project Engineer Ryan Vondrak, and
Public Works Secretary Jennifer Rigsby.
B. Announcements
There were no announcements.
C. Agenda Modifications
There were no agenda modifications.
II. CONSENT AGENDA
A. Approval of Minutes
Councilmember Peloza moved and Councilmember
Haugen seconded to approve the Public Works Committee Meeting
minutes for date, December 5, 2011, as amended.
Member Haugen asked that the word “draught resistant” be stricken from
the sentence ending, “.....the section of the code that addresses the use of
draught resistant plants” and asked that the sentence read “the section of
the code that addresses the use of plants.
Mayor Lewis noted a scrivener’s error, page 5 of 10, Section 10.70.015, last
sentence. The word “begin” will be changed to read “being” and “six feet”
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will be changed to read “six stories.”
Motion Carried Unanimously. 3-0.
B. Right-of-Way Use Permit No. 11-33 (Mund)
Councilmember Peloza moved and Councilmember
Haugen seconded to approve Right-of-Way Use Permit No. 11-33 for King
County Housing Authority Water Line for Wayland Arms Community
Garden.
Engineering Aide Mund was present. There were no questions from the
Committee.
Motion Carried Unanimously. 3-0.
C. Annual On-Call Professional Service Agreements (Gaub)
Councilmember Peloza moved and Councilmember
Haugen seconded to recommend that the City Council grant permission to
enter into the On-Call Professional Service Agreements for 2012.
Assistant City Engineer Gaub stated that the service agreements are new
agreements, in response to a question asked by Chairman Wagner
regarding what was spent on the agreements in the previous year.
Motion Carried Unanimously. 3-0.
D. Public Works Consultant Agreement AG-C-408 (Lamothe)
Councilmember Peloza moved and Councilmember
Haugen seconded to recommend that the Council grant permission to enter
into Consultant Agreements No. AG-C-408 with Golder Associates for
Engineering Services for Project No. CP1107 Fulmer Wellfield
Improvements.
Water Utility Engineer Lamothe provided some background information to
the Committee, explaining that earlier in 2011 staff presented a report to the
Committee about the situation at Fulmer Wellfield that involves Wells 2, 6, 7
and the Corrosion Control Treatment Facility. Lamothe stated that the
scope of work included in the agreement being proposed is to do
investigation and analysis and recommend improvement options.
Chairman Wagner asked when the pump was pulled out if it was
determined that sand caused the failure. Water Utility Engineer Lamothe
stated that the problem is a combination of sand and well hydraulics. Water
Utility Engineer Lamothe stated that Well 7 contains manganese and the
well is limited for production because of required blending with Wells 2 and
6 which are currently not on line.
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Director Dowdy spoke about work that was done in the past trying to locate
manganese-free water sources, in response to a question asked by
Chairman Wagner regarding abandonment of the Fulmer Wellfield. Dowdy
stated that no manganese-free water was located during the exploratory
efforts, with the exception of the area near Well 2.
Chairman Wagner stated that he is concerned with the amount of money
being spent on Fulmer Wellfield, especially since there are problems with
the geography.
The Committee and staff discussed the possibility of applying for moving
the water right to a location that is free of manganese. Chairman Wagner
suggested testing near the Auburn Golf Course.
Utilities Engineer Repp stated that there are several reasons why staff is
suggesting further examination of the Fulmer Wellfield. Repp explained that
the Water Rights are all ready in place and staff believes that the well
failures were largely hydraulically driven and that was probably caused by
the wells being too close together. Staff suspects that one of the wells can
be rehabilitated to get it back into functioning order. Utilities Engineer Repp
explained that the water quality at Wells 2 and 6 is good and that is why
water from those wells is blended with water from Well 7. Repp stated that
one of the reasons for the continued investigation into the wellfield is to
determine whether or not it makes sense to continue to have the wells in
that location. Utilities Engineer Repp reiterated that there is clean water at
Fulmer Wellfield.
Assistant Director/City Engineer Selle stated that staff believes the
rehabilitation of the wellfield is likely the most cost effective option for
increasing the City’s water supply, but staff does not want to move forward
with additional improvements in the area until staff is sure a well or
combination of wells will meet the City’s needs. Assistant Director/City
Engineer Selle reviewed the advantages of utilizing water infrastructure that
is already in place at this location including the close proximity of the wells
to the corrosion control treatment facility.
Using the vicinity map, Water Utility Engineer Lamothe identified the City
owned property, in response to a question asked by Member
Haugen. Chairman Wagner suggested that the scope of work include
exploring all options, including relocating the wells and/or the Water Rights.
Assistant Director/City Engineer Selle answered questions asked by Vice-
Chair Peloza regarding the causes of production problems with Wells 2 and
6.
Member Haugen spoke in favor of examining the long-term water needs of
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the City and supported making the investment in securing water for Auburn.
The Committee discussed the future possibility of using reclaimed water in
lieu of potable water.
Chairman Wagner asked how much of the City’s Water Right is Fulmer
Wellfield. Water Utility Engineer Lamothe answered the City’s total Water
Right is 26 million gallons per day and Fulmer Wellfield accounts for 13.5
million of those gallons, approximately 50%.
Assistant Director/City Engineer Selle responded to questions asked by
Member Haugen regarding Water Right capabilities.
Chairman Wagner asked staff not to complete the entire consultant study if
early finding make it clear that the proposed Fulmer wellfield concept is not
feasible.
Motion Carried Unanimously. 3-0.
E. Public Works Project No. CP1117 (Wickstrom)
Councilmember Peloza moved and Councilmember
Haugen seconded to recommend that the City Council approve Final Pay
Estimate No. 2 Contract No. 11-19 in the Amount of $45,697.85 with
Doolittle Construction and Accept Construction of Project No. CP1117 2011
Arterial and Collector Crack Seal Project.
Street Systems Engineer Wickstrom stated that the City planned on
spending the entire project budget in order to crack seal as many streets as
possible, in response to a question asked by Chairman Wagner.
Chairman Wagner asked which jurisdictions are responsible for
maintenance work on the portion of 277th Street included in the
project. Assistant Director/City Engineer Selle answered that the portion of
the street included in the project’s scope of work is completely the
responsibility of the City of Auburn.
Vice-Chair Peloza commented favorably in regards to the project.
Motion Carried Unanimously. 3-0.
III. RESOLUTIONS
A. Resolution No. 4782 (Gaub)
A Resolution of the City Council of the City of Auburn, Washington,
Amending the City of Auburn Fee Schedule Relating to Fees Charged by
the Public Works Department
Councilmember Peloza moved and Councilmember
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Haugen seconded to table Resolution No. 4782 and reschedule discussion
for the first Public Works Committee Meeting in 2012, January 3rd.
Chairman Wagner referenced an email sent to him by Councilmember-Elect
Osborne. In response to questions asked by Chairman Wagner and those
contained in the email, Assistant City Engineer Gaub stated that there are a
lot of different factors that effect the costs relating to a Construction
Excavation permit and not all of the costs are directly proportional to a lineal
foot for the work that is being done.
Gaub explained that typically Construction Permits are for relocation, new
installation or replacement of natural gas, power and telecommunications
systems or monitoring wells, or geotechnical investigations within the Right-
of-Way. Assistant City Engineer Gaub reviewed some of the factors that
can vary on a Construction Permit, such as, where the work is locate within
the right-of-way, i.e. a parking area, a sidewalk, in the roadway, etc.,
whether or not the roadway is an arterial street or a residential street, and
what the traffic control requirements are. Gaub said that with all of the
aspects of Construction Permits that effect cost, the staff developed the
current fee structure to try to take into account all of the variations that
happen with the different types of Construction Permits that are
issued. Assistant City Engineer Gaub stated that there have been no
complaints from the permitees regarding the current fee structure.
Assistant City Engineer Gaub explained that in order to try to get an
equitable cost for exactly what work a permitee is doing, where the work is
being done, and all of the other factors, there would need to be a very
complicated lineal foot calculation to determine actual cost.
Gaub stated that the fee structure has been in place for several years and is
based on actual costs and staff’s experience in what the costs involved
are. The current calculations are a simple way to perform the calculation in
the most equitably manner.
Chairman Wagner suggested the Committee table the issue until January.
Motion Carried Unanimously. 3-0.
IV. DISCUSSION ITEMS
A. Resolution No. 4770 (Hankins)
A Resolution of the City Council of the City of Auburn, Washington,
Approving the 2012-2017 Transportation Improvement Program of the City
of Auburn Pursuant to R.C.W. Chapter 35.77 of the Laws of the State of
Washington
The Committee and staff reviewed the TIP Matrix.
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Chairman Wagner asked about allocating predesign funds to 2013 for TIP
#8, A Street NW (W Main to 3rd Street NW). Transportation Planner/Grants
Manager Hankins said that staff could look into relocating the predesign
monies but staff would not have time to make changes to the TIP between
the Public Works Committee Meeting and the Public Hearing being held the
same night. Mayor Lewis asked if there were any other projects where the
Chair would like to review the possibility of making changes to
funding. Chairman Wagner stated the he may want to look at the funding for
TIP #s 64, 65 and 66.
The Committee and Director Dowdy discussed the ballot measure that is
being brought to voters to support the preservation and rebuilding of City
Streets. Director Dowdy pointed out that the measure does not include
adding new capacity to the system.
Assistant Director/City Engineer Selle suggested amending the allocation of
funds for 2013 with the next year’s update, i.e. the 2013-2018
Transportation Improvement Program since the Chair is not requesting any
funds be brought in to 2012. The Committee and Mayor Lewis agreed.
Mayor Lewis asked that it be reflected in the minutes that the Public Works
Committee is requesting to review the TIP again to move projects such as
#s 8, 64, 65, and 66 for funding in possibly 2013. Chairman Wagner agreed.
Transportation Planner/Grants Manager Hankins and Mayor Lewis
answered questions asked by Chairman Wagner regarding the funding for
TIP #8.
Chairman Wagner proposed that the “WA 2013” or “Will Apply in 2013”
grant funding designation be added to TIP #54.
Transportation Planner/Grants Manager Hankins pointed out that the
constraint summary for each project was moved from the matrix to page 62
of the TIP Summary document during the 2010 TIP update. Chairman
Wagner asked that item numbers be included on the page.
Vice-Chair Peloza asked that 17th Street SE be added to the title for TIP
#22.
The Committee supported adoption of the TIP.
B. Capital Project Status Report (Gaub)
Item 9 – CP1006 – Lakeland Hills Reservoir 6: Vice-Chair Peloza asked
when the reservoir will be filled and operational. Assistant City Engineer
Gaub answered approximately February or March 2012. Vice-Chair Peloza
asked how much water it will hold. Utility Engineer Repp answered 1M
gallons.
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Item 11 – CP1005 – S Division St Promenade Project: Chairman Wagner
asked if there are any delays in delivery of the signal. Assistant City
Engineer Gaub stated that the signal has arrived and installation is weather
dependant. Gaub stated that the gateway arch will also be installed.
Item 16 – CP1116 – Downtown Pedestrian Lighting: Chairman Wagner
asked if staff observed the color spectrum at any location where similar LED
lights were in use. Assistant City Engineer Gaub answered that the vendor
demonstrated two different LED lights on the City Hall Expanded
Plaza. Chairman Wagner asked who chose the lights. Gaub answered
herself, Assistant Director/City Engineer Selle, Project Engineer Vondrak,
and Construction Manager Dahl and other staff all reviewed the lights and
agreed on the LED lights chosen. Gaub reported that staff took light level
readings and found the LED lights to provide more uniform light and did not
have the brighter spot light you see on the metal halide lights so they may
have the appearance of being dimmer but are more uniform.
Assistant City Engineer Gaub stated that it was estimated that it will take
eight years of energy cost savings to equal the cost of the LED lights, in
response to a question asked by Chairman Wagner.
Assistant City Engineer Gaub indicated that the signal poles and gateway
arch should begin installation this week in response to a question from the
Committee.
Item 13 – A Street NW Corridor – Phase 1: Assistant City Engineer Gaub
explained what is meant by the term “pre-load” as it relates to this project in
response to a question for Councilmember Peloza. Due to the soft and
compressible soils on the northern portion of the project, additional soil
material is brought in to force the settlement to occur sooner reducing the
potential for additional settlement of the roadway later.
Items 25 and 26 – CP1118 and CP1119 – Auburn Way South Corridor
Improvements: Assistant City Engineer Gaub stated that staff is planning
on putting out one construction contract for both projects. Because the
design work for the Fir Street to Hemlock Street and the grant will take a
longer time, the projects are scheduled to go out to bid in 2013, in response
to questions asked by Chairman Wagner.
Item 35 – CP1121 – 2011 Local Street Pavement Preservation Phase 2:
Assistant City Engineer Gaub reported that bids were opened on December
16, 2011 and the contract will come to the Committee and Council for award
on January 3, 2012. Gaub said that the apparent low bidder is
approximately $200,000 below the engineer’s estimate and there were 23
bidders, in response to questions asked by Vice-Chair Peloza.
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Item E – CP1016 - Fenster Levee Project: Assistant City Engineer Gaub
stated that the report did not include the new funds secured by Vice-Chair
Peloza and WIRA-9, in response to a question asked by Chairman
Wagner.
Item G – MS0802 – Airport Reroof: Member Haugen asked for an update
on the project. Councilmember-Elect Osborne reported that the contract
should go out in March or April because the roof treatment has to be
completed in the Spring. Osborne described the type of coating product
being used on the roof, in response to a question asked by Member
Haugen.
V. ADJOURNMENT
There being no further business to come before the Public Works Committee,
the meeting was adjourned at 4:19 p.m.
Approved this 3rd day of January, 2012.
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AGENDA BILL APPROVAL FORM
Agenda Subject:
December 19, 2011 Minutes
Date:
December 27, 2011
Department:
Administration
Attachments:
Minutes
Budget Impact:
$0
Administrative Recommendation:
Information only.
Background Summary:
Reviewed by Council Committees:
Finance
Councilmember:Partridge Staff:
Meeting Date:January 3, 2012 Item Number:FN.0
AUBURN * MORE THAN YOU IMAGINEDFN.0
Finance Committee
December 19, 2011 - 5:00 PM
Annex Conference Room 1
MINUTES
I. CALL TO ORDER
Chair Nancy Backus called the meeting to order at 5:00 p.m. in Conference Room 1
located on the second floor of the City Hall Annex located at One East Main Street in
Auburn.
A. Roll Call
Chair Backus, Vice Chair Lynn Norman, and Member Rich Wagner were present.
Also present were: Mayor Peter B. Lewis, Councilmember John Partridge,
Councilmember-elect Wayne Osborne, Councilmember-elect John Holman, Public
Works Director Dennis Dowdy, City Attorney Daniel B. Heid, Planning and
Development Director Kevin Snyder, Principal Planner Jeff Dixon, Financial
Planning Manager Martin Chaw, and City Clerk Danielle Daskam.
B. Announcements
There was no announcement.
C. Agenda Modifications
A revised version of Ordinance No. 6393 was distributed and Resolution No. 4782
was removed from the agenda.
II. CONSENT AGENDA
A. Claims Vouchers (Coleman)
Claims check numbers 409584 through 410028 in the amount of
$5,848,263.99 and dated December 19, 2011.
Committee members reviewed the claims and payroll vouchers and briefly
discussed claims vouchers 409852, 409895, 409916, 409590, 409644, 409691,
and 410001.
Vice Chair Norman moved and Member Wagner seconded to approve the claims
and payroll vouchers.
MOTION CARRIED UNANIMOUSLY. 3-0.
B. Payroll Vouchers (Coleman)
Payroll check numbers 532493 to 532500 in the amount of $798,180.83
and electronic deposit transmissions in the amount of $1,216,196.81 for a
grand total of $2,014,377.64 for the pay period covering December 1, 2011
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FN.0
to December 14, 2011.
See claims vouchers for approval of payroll vouchers.
C. December 5, 2011 Minutes
Vice Chair Norman moved and Member Wagner seconded to approve the
December 5, 2011 minutes.
MOTION CARRIED UNANIMOUSLY. 3-0.
III. DISCUSSION ITEMS
A. Ordinance No. 6393 (Snyder)
An Ordinance of the City Council of the City of Auburn, Washington,
amending Sections 19.02.115, 19.02.120, 19.02.130 and 19.02.140 of the
Auburn City Code relating to school impact fees
Principal Planner Dixon explained that Ordinance No. 6393 relates to school
impact fees. Chapter 19.02 of the Auburn City Code provides that the City, on an
annual basis, shall review the rates for school impact fees. The review shall be in
conjunction with any update of the capital facilities plan element of the City's
Comprehensive Plan. There are four districts in the city of Auburn: Auburn,
Dieringer, Federal Way, and Kent. All districts have submitted their capital
facilities plans, which were reviewed and approved by Council on December 5,
2011 via Ordinance No. 6394. The setting of the actual fees occurs through
separate Council action.
B. October 2011 Financial Report (Coleman)
Committee members reviewed the October 2011 Financial Report. Finance
Director Coleman reported that total General Fund revenues at the end of October
are $2.1 million higher than budget due to stronger than anticipated collections in
property and sales taxes, electric utility taxes and building permit fees. The
beginning fund balances for 2012 have been adjusted to reflect the
additional revenue.
Director Coleman also noted that the expenditures in the General Fund were $4.8
million below budget at the end of October; however, the City just received
the SCORE billing for September through December in the amount of $1.4 million.
Director Coleman also pointed out that the Water and Sewer enterprise funds still
reflect low revenues. The Cemetery and Golf Course Funds are struggling
financially. The condition of both funds will need to be reviewed again in the first
quarter of next year.
There was brief discussion regarding revenue derived from the photo enforcement
program. Besides the amount remitted to Redflex, there are administrative costs
associated with the program, including additional judicial time, court clerk, and
other administrative costs. Director Coleman stated additional details of the
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program costs will be included in future reports.
Member Wagner reminded that he would like the financial reports for the
enterprise funds on the Public Works Committee agenda on a quarterly basis.
IV. ADJOURNMENT
Chair Backus thanked the Committee members for their service and for the opportunity
to serve as the Committee Chair for the past several years. Chair Backus thanked staff
for their work.
There being no further business to come before the Committee, the meeting adjourned
at 5:25 p.m.
APPROVED the ______ day of January, 2012.
______________________________ ________________________________
John Partridge, Chair Danielle Daskam, City Clerk
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FN.0
AGENDA BILL APPROVAL FORM
Agenda Subject:
Minutes of the December 19, 2011 Regular Meeting
Date:
December 27, 2011
Department:
Administration
Attachments:
Minutes
Budget Impact:
$0
Administrative Recommendation:
City Council approve the minutes.
Background Summary:
Reviewed by Council Committees:
Councilmember:Staff:
Meeting Date:January 3, 2012 Item Number:CA.A
AUBURN * MORE THAN YOU IMAGINEDCA.A
City Council Meeting
December 19, 2011 - 7:30 PM
Auburn City Hall
MINUTES
I. CALL TO ORDER
A. Flag Salute
Mayor Peter B. Lewis called the meeting to order at 7:30 p.m. and led those in
attendance in the Pledge of Allegiance.
B. Roll Call
Councilmembers present: Rich Wagner, Sue Singer, Nancy Backus, Bill Peloza,
Lynn Norman, Virginia Haugen and John Partridge.
Department Directors and staff members present: City Attorney Daniel B. Heid,
Public Works Director Dennis Dowdy, Planning and Development Director Kevin
Snyder, Parks Maintenance Manager Mike Miller, Economic Development
Manager Doug Lein, Finance Director Shelley Coleman, Police Commander David
Colglazier, Transportation Planner Chris Hankins, and City Clerk Danielle
Daskam.
C. Announcements, Appointments, and Presentations
There was no announcement.
D. Agenda Modifications
Agenda modifications included a revised Ordinance No. 6393 and the removal of
Resolution No. 4782 from the agenda.
II. CITIZEN INPUT, PUBLIC HEARINGS & CORRESPONDENCE
A. Public Hearings
1. 2012-2017 Transportation Improvement Program (TIP)
(Norman/Dowdy)
City Council conduct a public hearing to receive public comments and
suggestions with regard to the proposed2012-2017 Transportation
Improvement Program (TIP)
Public Works Director Dowdy presented the staff report for the hearing on
the proposed 2012-2017 Transportation Improvement Program (TIP).
Director Dowdy explained that the TIP is a detailed programming document
for transportation improvements over a six year period. The Plan is intended
to ensure that the City will have available advance plans as a guide in
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CA.A
carrying out a coordinated street construction plan. Director Dowdy stated
that the results of the Council's spring transportation retreat have been
included in the TIP. Upon the Council's approval of the TIP, the TIP will be
forwarded to the Puget Sound Regional Council for inclusion in the regional
transportation plan, which qualifies the City's TIP projects for state and
federal grant funds. Next year, the Comprehensive Transportation Plan and
the Capital Facilities Plan will be updated to incorporate any new projects
from the TIP.
Mayor Lewis opened the public hearing at 7:33 p.m. No one requested to
address the Council, and the hearing was closed.
B. Audience Participation
This is the place on the agenda where the public is invited to speak to the
City Council on any issue. Those wishing to speak are reminded to sign in
on the form provided.
There was no audience participation.
C. Correspondence
There was no correspondence for Council's review.
III. COUNCIL COMMITTEE REPORTS
A. Municipal Services
Chair Peloza reported the Municipal Services Committee met December 12,
2011. The Committee reviewed Ordinance No. 6395 related to solid waste
fees, Resolution No. 4780 approving a contract with Seattle-King County
Department of Public Health for the 2012 Local Hazardous Waste Management
Program, Resolution No. 4781 accepting a grant from King County for the 2012-
2013 Waste Reduction and Recycling Grant Program, and the 2012 litter control
service agreement with VADIS. The Committee also agreed to add street median
maintenance to its project matrix. The next regular meeting of the Municipal
Services Committee is scheduled for January 9, 2012.
B. Planning & Community Development
Chair Norman reported the Planning and Community Development Committee
met December 12, 2011. The Committee reviewed Resolution No. 4770
approving the Transportation Improvement Program, Ordinance No. 6388 relating
to off-street parking and loading regulations, Ordinance No. 6390 relating to
outdoor lighting standards, and Ordinance No. 6393 relating to school impact
fees. The Committee also reviewed and forwarded to Council Ordinance No. 6387
relating to landscaping and screening regulations and Ordinance No. 6389
relating to administrative variances. The Committee also received an update on
two grants that the Planning and Development staff are working on in conjunction
with the Parks, Arts and Recreation Department. The next regular meeting of the
Planning and Community Development Committee is scheduled for January 9,
Page 2 of 9
CA.A
2012 at 5:00 p.m.
C. Public Works
Chair Wagner reported the Public Works Committee met this afternoon at 3:30.
The Committee approved the renewal of a right-of-way use permit for King County
Housing Authority, approved annual on-call professional services agreements,
approved a consultant agreement with Golder Associates, Inc., and approved a
final pay estimate related to Project No. CP1117, the 2011 Arterial and Collector
Crack Seal Project. The Committee postponed action on Resolution No. 4782
related to Public Works fees. The Committee discussed Resolution No. 4770,
relating to the 2012-2017 Transportation Improvement Program, and the status of
capital projects. The next regular meeting of the Public Works Committee is
scheduled for January 3, 2012 at 3:30 p.m.
D. Finance
Chair Backus reported the Finance Committee met this evening at 5:00. The
Committee approved claims and payroll vouchers, including claims vouchers for
Metro Sewer charges in the amount of approximately $1 million, payment in the
amount of $280,000 to Puget Paving, payment to SCORE in the amount of
$457,000 for jail fees, and $131,000 to Wat, Inc. for technical services for in-field
vehicles. The Committee also discussed Ordinance No. 6393 relating to school
impact fees and the October 2011 Financial Report. The next regular meeting of
the Finance Committee is scheduled for January 3, 2012 at 5:00 p.m.
E. Les Gove Community Campus
The Les Gove Community Center Committee has not met since the last Council
meeting.
F. Downtown Redevelopment
Chair Norman reported that the Downtown Redevelopment Committee met in its
final session on December 13, 2011. The Committee approved the final
payment for Project No. CP0922, the City Hall Plaza Improvements. Chair
Norman thanked the members of the committee for their work and staff for their
efforts.
G. Council Operations Committee
The Council Operations Committee has not met since the last Council meeting.
IV. REPORTS
At this time the Mayor and City Council may report on significant items
associated with their appointed positions on federal, state, regional and local
organizations.
A. From the Council
Deputy Mayor Singer expressed thanks for the opportunity and privilege to
Page 3 of 9
CA.A
serve the City over the past sixteen years.
Councilmember Wagner reported on his attendance at the Regional Access
Mobility Partnership (RAMP) meeting that serves as the Pierce County
transportation forum, the senior center coffee hour, and a memorial service for
Steve Taylor, Planner for the Muckleshoot Indian Tribe.
Councilmember Partridge reported on his attendance at the monthly meeting of
the Regional Law, Safety and Justice Committee and a meeting of the Lois Renfro
Foundation that serves at-risk teens in the Auburn community. Councilmember
Partridge also reported on fund raising efforts for the Auburn Valley Humane
Society, particularly the efforts of the River Crafters, a group of quilters who
completed a quilt and raffled it off to benefit the Auburn Valley Humane Society.
The River Crafters raised over $1,200 and will receive a charter membership in
the Auburn Valley Humane Society.
Councilmember Norman reported on her attendance at the Lakeland Elementary
DARE graduation.
Councilmember Backus reported on a meeting of the Valley Regional Fire
Authority Board and her participation at the Breakfast with Santa event.
Councilmember Peloza thanked Deputy Mayor Singer and Councilmember
Partridge for their service on the Municipal Services Committee. Councilmember
Peloza reminded that the National League of Cities offers a free prescription
discount program that is available to City of Auburn residents. Auburn is ranked
fourteenth among the top twenty cities in the United States for prescription
savings. The Program has saved Auburn residents over $88,000 in prescription
costs. Councilmember Peloza also reported on his attendance at the Regional
Water Quality Committee meeting, the Water Resource Inventory Area (WRIA) 9
Forum, the King County Solid Waste Advisory Committee, the Santa breakfast,
and senior lunch.
Councilmember Haugen thanked all department directors for their work, and
thanked Mayor Lewis and Councilmembers for the honor to serve the City of
Auburn.
B. From the Mayor
Mayor Lewis spoke regarding the recent passing of Steve Taylor, Planning
Director for the Muckleshoot Indian Tribe. Mayor Lewis thanked
outgoing Councilmembers Norman and Haugen and Deputy Mayor Singer for
their service to the community. Mayor Lewis noted several Council
accomplishments that occurred over their tenure, including the Lake Tapps
Parkway, the 3rd Street Booth Bridge, the M Street SE Underpass, 277th Street,
the A/B Street Corridor, and the Promenade, representing over $130 million
in value brought back to the city.
Page 4 of 9
CA.A
V. CONSENT AGENDA
A. Minutes of the December 5, 2011 Regular Meeting
B. Claims Vouchers (Backus/Coleman)
Claims check numbers 409584 through 410028 in the amount of $5,848,263.99
and dated December 19, 2011.
C. Payroll Vouchers (Backus/Coleman)
Payroll check numbers 532493 to 532550 in the amount of $798,180.83 and
electronic deposit transmissions in the amount of $1,216,196.81 for a grand total
of $2,014,377.64 for the pay period covering December 1, 2011 to December 14,
2011.
D. Annual On-Call Professional Service Agreements (Wagner/Dowdy)
City Council approve new annual On-Call Professional Service Agreements
for 2012.
E. Public Works Consultant Agreement AG-C-408 (Wagner/Dowdy)
City Council grant permission to enter into Consultant Agreement No. AG-C-408
with Golder Associated Inc. for engineering services for Project No. CP1107,
Fulmer Wellfield Improvements
F. Public Works Project No. CP1117 (Wagner/Dowdy)
City Council approve Final Pay Estimate No. 2 to Small Works Contract No.
11-19 in the amount of $45,697.85 and accept construction of Project No.
CP1117, 2011 Arterial & Collector Crack Seal Project
G. Final Pay Estimate Contract 10-24 Project CP0922 (Norman/Snyder)
City Council approve Final Pay Estimate No. 11 to Contract 10-24 in the amount
of $2,737.50 for a total contract price of $1,536,843.37 with R.L. Alia Company
and accept construction of Project No. CP0922 City Hall Plaza Improvements.
H. VADIS Service Agreement AG-S-053 (Peloza/Coleman)
City Council approve 2012 Service Agreement No. AG-S-053 with Vadis.
Deputy Mayor Singer moved and Councilmember Wagner seconded to approve
the Consent Agenda.
In response to questions from Councilmember Haugen, Finance Director
Coleman provided details regarding claims vouchers 409588, 409829, and
409665.
MOTION CARRIED UNANIMOUSLY. 7-0.
VI. UNFINISHED BUSINESS
There was no unfinished business.
VII. NEW BUSINESS
Page 5 of 9
CA.A
There was no new business.
VIII. ORDINANCES
A. Ordinance No. 6387 (Norman/Snyder)
An Ordinance of the City Council of the City of Auburn, Washington,
amending Chapter 18.50 of the Auburn City Code, Landscaping and
Screening,  and adding a new Section 18.04.318 to Chapter 18.04 of
the Auburn City Code, Definitions, all relating to landscaping and screening
Councilmember Norman moved and Councilmember Backus seconded to
introduce and adopt Ordinance No. 6387.
The Ordinance is part of the second phase of the code update project. Phase 2
updates the City's non-residential related zoning districts and chapters that
regulate non-residential and multi-family developments such as off-street parking
and landscaping. Councilmember Norman noted a correction to the agenda bill
for Ordinance No. 6387, in the third paragraph where the last sentence should
read in part, "...and there is no unnecessary disturbance of natural vegetation in
new development."
Councilmember Haugen expressed concern that the proposed amendments do
not provide requirements for the use of drought resistant plants.
MOTION CARRIED. 6-1. Councilmember Haugen voted no.
B. Ordinance No. 6388 (Norman/Snyder)
An Ordinance of the City Council of the City of Auburn, Washington,
amending Chapter 18.52 of the Auburn City Code relating to off-street
parking and loading
Councilmember Norman moved and Councilmember Backus seconded to
introduce and adopt Ordinance No. 6388.
The Ordinance is part of the second phase of the code update project and
establishes regulations which provide for safe, attractive, and convenient off-street
parking and loading, will increase the number of shared and reduced parking
strategies, allow for alternative parking surfaces and allow alternative parking
layouts subject to the approval of the Planning Director.
MOTION CARRIED UNANIMOUSLY. 7-0.
C. Ordinance No. 6389 (Norman/Snyder)
An Ordinance of the City Council of the City of Auburn, Washington,
amending Section 18.70.030 of the Auburn City Code and creating a new
Section 18.70.015 of the Auburn City Code rlating to administrative
variances
Councilmember Norman moved and Councilmember Backus seconded to
introduce and adopt Ordinance No. 6389.
Page 6 of 9
CA.A
The Ordinance is part of the second phase of the code update project. The
Ordinance addresses special exceptions and administrative appeals.
Councilmember Haugen spoke against the ordinance.
MOTION CARRIED. 6-1. Councilmember Haugen voted no.
D. Ordinance No. 6390 (Norman/Snyder)
An Ordinance of the City Council of the City of Auburn, Washington,
creating a new Chapter 18.55 to the Auburn City Code relating to outdoor
lighting
Councilmember Norman moved and Councilmember Backus seconded
to introduce and adopt Ordinance No. 6390.
The Ordinance relates to outdoor lighting. The intent of the Ordinance is to
discourage excessive lighting of outdoor spaces, encourage energy conservation,
and promote exterior lighting for safe vehicular and pedestrian access.
MOTION CARRIED UNANIMOUSLY. 7-0.
E. Ordinance No. 6393 (Norman/Snyder)
An Ordinance of the City Council of the City of Auburn, Washington,
amending Sections 19.02.115, 19.02.120, 19.02.130 and 19.02.140 of the
Auburn City Code relating to school impact fees
Councilmember Norman moved and Councilmember Backus seconded to
introduce and adopt Ordinance No. 6393, as revised.
MOTION CARRIED UNANIMOUSLY. 7-0.
F. Ordinance No. 6395 (Peloza/Coleman)
An Ordinance of the City Council of the City of Auburn, Washington,
correcting language in Ordinance No. 6367, amending Section 8.08.180A of
the Auburn City code relating to residential garbage and recycling service
charges
Councilmember Peloza moved and Deputy Mayor Singer seconded to introduce
and adopt Ordinance No. 6395.
MOTION CARRIED UNANIMOUSLY. 7-0.
IX. RESOLUTIONS
A. Resolution No. 4770 (Norman/Dowdy)
A Resolution of the City Council of the City of Auburn, Washington,
approving the 2012-2017 Transportation Improvement Program of the City
of Auburn pursuant to R.C.W. Chapter 35.77 of the laws of the State of
Washington
Page 7 of 9
CA.A
Councilmember Norman moved and Councilmember Backus seconded to adopt
Resolution No. 4770.
Councilmember Norman noted that the public hearing on the Transportation
Improvement Program was held earlier this evening. Councilmember Norman
congratulated staff on their work.
MOTION CARRIED UNANIMOUSLY. 7-0.
B. Resolution No. 4780 (Peloza/Coleman)
A Resolution of the City Council of the City of Auburn, Washington,
authorizing the Mayor to execute a Services Contract with the Seattle-King
County Department of Public Health for reimbursement of funds related to
2012 Local Hazardous Waste Management Program activities
Councilmember Peloza moved and Deputy Mayor Singer seconded to adopt
Resolution No. 4780.
MOTION CARRIED UNANIMOUSLY. 7-0.
C. Resolution No. 4781 (Peloza/Coleman)
A Resolution of the City Council of the City of Auburn, Washington,
authorizing the acceptance and appropriation of grant funds in the amount
of One Hundred Twelve Thousand Seven Hundred Seventy Two Dollars
($112,772.00), and authorizing the Mayor and City Clerk to execute an
Interlocal Agreement between King County and the City of Auburn to accept
said funds for implementation of the 2012-2013 Waste Reduction and
Recycling Grant Program
Councilmember Peloza moved and Deputy Mayor Singer seconded to adopt
Resolution No. 4781.
MOTION CARRIED UNANIMOUSLY. 7-0.
X. EXECUTIVE SESSION
At 8:21 p.m., Mayor Lewis recessed the meeting to executive session in order to
discuss pending litigation pursuant to RCW 42.30.110(1)(i). City Attorney Heid,
Planning and Development Director Snyder, and Assistant City Attorney Ruth were
requested to attend the executive session. Potential action may follow the executive
session.
Mayor Lewis reconvened the meeting at 8:29 p.m.
City Attorney Heid read the title of Resolution No. 4783:
A Resolution of the City Council of the City of Auburn, Washington, declaring a piece of
real property as surplus and authorizing its disposal in accordance with a settlement
agreement
Page 8 of 9
CA.A
Councilmember Norman moved and Councilmember Backus seconded to adopt
Resolution No. 4783.
Councilmember Norman explained that the Resolution enables the city to sell a small
piece of property, share signage on the property, and complete the settlement of the
lawsuit with Yeriel, LLC.
MOTION CARRIED UNANIMOUSLY. 7-0.
XI. ADJOURNMENT
There being no further business to come before the Council, the meeting adjourned at
8:31 p.m.
APPROVED THE ________ DAY OF JANUARY, 2012.
_______________________________ _________________________________
Peter B. Lewis, Mayor Danielle Daskam, City Clerk
Page 9 of 9
CA.A
AGENDA BILL APPROVAL FORM
Agenda Subject:
Claims Vouchers
Date:
December 27, 2011
Department:
Administration
Attachments:
No Attachments Available
Budget Impact:
$0
Administrative Recommendation:
City Council approve the claims vouchers
Background Summary:
Claim check numbers 410029 through 410288 in the amount of $1,383,361.47 and
dated January 3, 2011.
Reviewed by Council Committees:
Finance
Councilmember:Partridge Staff:Coleman
Meeting Date:January 3, 2012 Item Number:CA.B
AUBURN * MORE THAN YOU IMAGINEDCA.B
AGENDA BILL APPROVAL FORM
Agenda Subject:
Payroll Vouchers
Date:
December 27, 2011
Department:
Administration
Attachments:
No Attachments Available
Budget Impact:
$0
Administrative Recommendation:
City Council approve payroll vouchers.
Background Summary:
Payroll check numbers 532551 to 532588 in the amount of $275,362.60 and electronic
deposit transmissions in the amount of $1,194,875.16 for a grand total of $1,470,237.76
for the pay period covering December 15 to December 28, 2011.
Reviewed by Council Committees:
Finance
Councilmember:Partridge Staff:Coleman
Meeting Date:January 3, 2012 Item Number:CA.C
AUBURN * MORE THAN YOU IMAGINEDCA.C
AGENDA BILL APPROVAL FORM
Agenda Subject:
Public Works Project No. CP1103
Date:
December 27, 2011
Department:
Public Works
Attachments:
Budget Status Sheet
Vicintiy Map
Budget Impact:
$0
Administrative Recommendation:
City Council grant permission to advertise for bids for Project No. CP1103, 132nd Ave
SE Tacoma Pipeline 5 Intertie Improvements.
Background Summary:
The purpose of the 132nd Ave SE Tacoma Pipeline 5 Intertie Project is to construct a
connection from the Tacoma Public Utilities (TPU) 60-inch Pipeline 5 at the existing
stubout to the City's water system on 132nd Ave SE. The project includes connection to
the valve provided by TPU, installation of a pressure reducing valve (PRV) station,
purchase of an existing watermain on 132nd Ave SE from Covington Water District and
Water District #111, connection to the City's water system, and associated
improvements for a sump pump, power and telemetry. Concurrent to Auburn's work, the
City of Tacoma has been designing and permitting and will construct a new water meter
in an existing vault and associated piping, and electrical conduit and cabinetry for the
meter electronics and telemetry.
Construction of the project is anticipated to be between April and September 2012.
This project is a portion of the larger Intertie Infrastructure Project, which included
construction of the Tacoma Pipeline 5 B St NW Intertie Project in 2010. Approximately
$106,889 will be carried forward from the 2011 project budget to the 2012 project
budget. After the proposed carry forward, a project increase of $53,900 within the 430
Water fund may be necessary; however, it does not require a budget adjustment since it
is anticipated that the budgeted expenditures in the 430 Water fund will not be exceeded
in 2012.
O4.11.1 CP1103
Reviewed by Council Committees:
Public Works
AUBURN * MORE THAN YOU IMAGINEDCA.D
Councilmember:Wagner Staff:Dowdy
Meeting Date:January 3, 2012 Item Number:CA.D
AUBURN * MORE THAN YOU IMAGINEDCA.D
Project No: CP1103 Project Title:
Project Manager: Leah Dunsdon
Consultant Agreement
Initiation Date: _May 2, 2011__ Permission to Advertise
Advertisement Date: ________ Contract Award
Award Date: ___________ Change Order Approval
Contract Final Acceptance
Funding Prior Years 20112012 Future Years Total
430 Fund 787,000503,0001,290,000
Total 787,000503,0001,290,000
Activity Prior Years 20112012 Future Years Total
Design Engineering - City Costs 20,00020,00040,000
Design & Const. Engineering - Consultant Costs72,714152,786225,500
Permits - City Costs 2,5032,503
Construction Estimate 385,000385,000
Project Contingency (10%)38,50038,500
Estimated Cost (Funds Needed)
BUDGET STATUS SHEET
132nd Ave SE Tacoma Pipeline 5 Intertie
Date: December 22, 2011
The "Future Years" column indicates the projected amount to be requested in future budgets.
Funds Budgeted (Funds Available)
Construction Engineering - City Costs 32,00032,000
Construction Engineering - Testing Services 3,0003,000
Other - Tacoma Meter Connection 116,00025,000141,000
Other - Water Main Purchase 471,397 471,397
Other - Electrical Extension 3,0003,000
Other - Department of Health 2,0002,000
Total 680,111663,78901,343,900
Prior Years 20112012 Future Years Total
*430 Funds Budgeted ( )(787,000)(503,000)0(1,290,000)
430 Funds Needed 680,111663,78901,343,900
*430 Fund Project Contingency ( )(106,889)000
430 Funds Required 0160,789053,900
* ( # ) in the Budget Status Sections indicates Money the City has available.
430 Water Budget Status
H:\PROJ\CP1103-132nd Ave SE Tacoma Inertie\Budget\BudgetStatusSheet.xls1 of 1
CA.D
CA.D
AGENDA BILL APPROVAL FORM
Agenda Subject:
Public Works Project No. CP1121
Date:
December 27, 2011
Department:
Public Works
Attachments:
Budget Status Sheet
Bid Summary
Vicinity Map
Budget Impact:
$0
Administrative Recommendation:
City Council award Contract No. 11-25, to Johansen Excavating, Inc. on their low bid of
$1,274,531.25 plus Washington State sales tax of $26,943.19 for a total contract price of
$1,301,474.44 for Project No.CP1121, 2011 Local Street Pavement Preservation Phase
2
Background Summary:
The 2011 Local Street Pavement Reconstruction Project - Phase 2 is the second and
final phase of the 2011 Save Our Street (SOS) program. This project will reconstruct 0.5
miles of local streets and overlay 0.1 miles of local streets as shown on the attached
map. This work is funded by the 103 (Local Street) Fund.
This project will also replace undersized water mains; upgrade storm drainage lines; and
replace a damaged sanitary sewer line as shown on the attached map. This work will be
funded by the respective utilities.
Construction of this project is anticipated to begin in March 2012 and be complete by
August 2012.
A project budget contingency of $181,843 remains in the 103 (Local Street Pavement
Preservation) Fund.
A project increase of $19,114 within the 430 (Water) Fund will be necessary, however it
will not require a budget adjustment since it is anticipated that the budgeted
expenditures in the 430 Fund will not be exceeded this year.
A project budget contingency of $30,266 remains in the 431 (Sewer) Fund.
A project budget contingency of $147,697 remains in the 432 (Storm) Fund.
AUBURN * MORE THAN YOU IMAGINEDCA.E
O4.9.1 CP1121
Reviewed by Council Committees:
Public Works
Councilmember:Wagner Staff:Dowdy
Meeting Date:January 3, 2012 Item Number:CA.E
AUBURN * MORE THAN YOU IMAGINEDCA.E
Project No: CP1121Project Title:
Project Manager: Seth Wickstrom
Initiation/Consultant Agreement
Initiation Date: _December 6, 2010_______ Permission to Advertise
Solicitation Date: _December 2, 2011_____ Contract Award
Award Date: _______________________ Change Order Approval
Contract Final Acceptance
Funding Prior Years 20102011 2012 Total
103 Fund - Local Street Pavement Preservation 1,018,1501,018,150
430 Fund - Water
(Funds Budgeted for Street Utility Improvements)100,000100,000
430 Fund - Water
(Remaining Funds Budgeted for CP1002)149,163149,163
431 Fund - Sewer
(Funds Budgeted for Street Utility Improvements)115,000115,000
432 Fund - Storm
(Funds Budgeted for CP1121)425,400425,400
Total 001,807,71301,807,713
ActivityPrior Years20102011 2012 Total
Design Engineer - City Costs*15,400 15,400
Construction Estimate 1,301,474 1,301,474
Authorized Contingency (10%)130,147 130,147
Construction Engineering - City Costs*20,000 20,000
Total 0015,4001,451,6221,467,022
*City staff costs for street design and construction are not charged against the project budget and are not shown here.
Prior Years 20102011 2012 Total
**103 Funds Budgeted ( )00(1,018,150)0(1,018,150)
103 Funds Needed 000836,307836,307
*103 Fund Project Contingency ( )00(1,018,150)0(181,843)
103 Funds Required 000836,3070
Prior Years 20092010 Future Years Total
**430 Funds Budgeted ( )00(249,163)0(249,163)
430 Funds Needed 001,400266,877268,277
**430 Fund Project Contingency ( )00(247,763)00
430 Funds Required 0 0 0 266,877 19,114
Prior Years 20092010 Future Years Total
**431 Funds Budgeted ( )00(115,000)0(115,000)
431 Funds Needed 00084,73484,734
**431 Fund Project Contingency ( )00(115,000)0(30,266)
431 Funds Required 0 0 0 84,734 0
Prior Years 20092010 Future Years Total
**432 Funds Budgeted ( )00(425,400)0(425,400)
432 Funds Needed 0014,000263,703277,703
**432 Fund Project Contingency ( )00(411,400)0(147,697)
432 Funds Required 0 0 0 263,703 0
** ( # ) in the Budget Status Sections indicates money the City has available.
432 Storm Budget Status
BUDGET STATUS SHEET
2011 Local Street Pavement Reconstruction - Phase 2
Date: December 19, 2011
The "Future Years" column indicates the projected amount to be requested in future budgets.
431 Sewer Budget Status
103 Local Street Budget Status
Funds Budgeted (Funds Available)
Estimated Cost (Funds Needed)
430 Water Budget Status
Page 1 of 1
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CA.E
CA.E
AGENDA BILL APPROVAL FORM
Agenda Subject:
Public Works Project No. CP1201
Date:
December 27, 2011
Department:
Public Works
Attachments:
Scope of Services Summary
Budget Status Sheet
Vicinity Map
Budget Impact:
$0
Administrative Recommendation:
City Council grant permission to enter into Consultant Agreement No. AG-C-414 with
Jacobs Engineering Group, Inc. for engineering services for Project No. CP1201, 2012
Local Street Pavement Reconstruction project.
Background Summary:
The 2012 Local Street Pavement Reconstruction project will reconstruct 0.6 miles of
local (shown on the attached map) as part of the 2012 Save Our Streets (SOS) program.
This work is funded by the 103 (Local Street) Fund.
The 2012 SOS program will also overlay 0.5 miles of local streets and chipseal 1.0 mile
of local streets; however, this work will be done under a separate construction contract.
This project will also replace deteriorated and undersized water mains and upgrade
storm drainage lines as shown on the attached map. This work will be funded by the 430
(Water) Fund and 432 (Storm) Fund respectively.
Construction of this project is anticipated to start in June 2012.
City staff has selected Jacobs Engineering Group, Inc. to provide design services for the
above-reference project. The Not-to-be-Exceeded amount for this agreement is
$208,559.
Public Works staff is currently estimating a budget adjustment of $500,000 from the 430
(Water) Fund will be required to fund the construction of this project. Staff is
recommending that this budget adjustment be considered at a later date when project
costs are better defined.
Public Works staff is currently estimating a project increase of $261,500 within the 432
AUBURN * MORE THAN YOU IMAGINEDCA.F
(Storm) Fund will be necessary, however it will not require a budget adjustment since
staff is anticipating approximately $150,000 will be available from the CP1121 (2011
Local Street Pavement Reconstruction - Phase 2) project budget and staff is anticipating
that the remaining $111,500 needed will be available within the existing 432 Fund
budget.
O4.9.1 CP1201
Reviewed by Council Committees:
Public Works
Councilmember:Wagner Staff:Dowdy
Meeting Date:January 3, 2012 Item Number:CA.F
AUBURN * MORE THAN YOU IMAGINEDCA.F
2012 LOCAL STREET PAVEMENT RECONSTRUCTION
CONSULTANT SCOPE OF WORK SUMMARY
PAGE 1 OF 1
CP1201 – 2012 Local Street Pavement Reconstruction
City of Auburn
Scope for Design Services - Summary
This Scope of Work is for the 2012 Local Street Pavement Reconstruction project. This scope includes
preliminary engineering, geotechnical investigations, final design (including plans, specifications, and
estimates), and bidding and construction support services.
Project Description
The City’s 2012 Local Street Pavement Reconstruction project will rebuild the pavement on
approximately 0.6 miles of local streets throughout the City. The project will also includes replacing
deteriorated and undersized water mains and installing new storm drainage infrastructure on all of the
project streets.
Task 1: Project Management
This task will be continuous throughout the project duration, which is assumed to be approximately 12
months. It will include the work necessary to set up and plan the entire project and establish project-
specific procedures, including communication, overall project coordination with the City and project
team, and project closeout.
Task 2: Geotechnical Investigations
A geotechnical subconsultant will perform borings at different locations along the project streets,
obtain soil samples, analyze the boring data and soil samples in their laboratory. They will then
prepare a report summarizing their findings.
Task 3: Contract Documents and Cost Estimates
The Consultant will prepare construction contract documents (Construction Plans, Specifications and
cost estimate) and submit them at the 15%, 50% and 95% completion levels for City review and
comment. The final Contract Plans will include all complete drawings with the Consultant’s
engineering stamp, date and signature. The Contract Provisions document will be complete and be
ready to use during bid advertisement. The Consultant shall also prepare a final Engineer’s Estimate.
Total Contract Services: $190,458
Task 4: Bidding and Construction Period Services (optional)
The Consultant will be available during the bidding and construction phases of this project to answer
questions from the City, meet with City staff, prepare addendums, and revise the Construction Plans
and Specifications as the City determines necessary. The Consultant will also prepare the record
construction drawings at the end of the project.
Total Optional Contract Services: $18,101
CA.F
Project No: CP1201 Project Title:
Project Manager: Seth Wickstrom
Initiation/Consultant Agreement
Initiation Date: _October 17, 2011_______ Permission to Advertise
Solicitation Date: ____________________ Contract Award
Award Date: _______________________ Change Order Approval
Contract Final Acceptance
Funds Budgeted (Funds Available)
Funding Prior Years 20112012 Future Years Total
103 Fund - Local Street Pavement Preservation
(A portion of funds budgeted in 2012)1,800,0001,800,000
430 Fund - Water
(Funds budgeted in 2012 for "Street Utility Improvements")100,000100,000
432 Fund - Storm
(Funds budgeted in 2012 for "Street Utility Improvements")
118,500118,500
Total 002,018,50002,018,500
Estimated Cost (Funds Needed)
ActivityPrior Years20112012 Future Years Total
Design Engineering - City Costs 5,000 5,000
Design Engineering - Consultant Costs 190,458 190,458
Construction Estimate 2,310,401 2,310,401
Project Contingency (10%)231,040 231,040
Construction Engineering - City Costs 25,000 25,000
Construction Engineering - Consultant Costs 18,101 18,101
Total 002,780,00002,780,000
Prior Years 20112012 Future Years Total
**103 Funds Budgeted ( )00(1,800,000)0(1,800,000)
103 Funds Needed 001,800,00001,800,000
**103 Fund Project Contingency ( )00000
103 Funds Required 00000
Prior Years 20112012 Future Years Total
**430 Funds Budgeted ( )00(100,000)0(100,000)
430 Funds Needed 00600,0000600,000
**430 Fund Project Contingency ( )00000
430 Funds Required 00500,0000500,000
Prior Years 20112012 Future Years Total
**432 Funds Budgeted ( )00(118,500)0(118,500)
432 Funds Needed 00380,0000380,000
**432 Fund Project Contingency ( )00000
432 Funds Required 00261,5000261,500
** ( # ) in the Budget Status Sections indicates money the City has available.
430 Water Budget Status
432 Storm Budget Status
BUDGET STATUS SHEET
2012 Local Street Pavement Reconstruction
Date: December 21, 2011
The "Future Years" column indicates the projected amount to be requested in future budgets.
103 Local Street Budget Status
Page 1 of 1
CA.F
CA.F
AGENDA BILL APPROVAL FORM
Agenda Subject:
Ratification of Resolution No. 4779
Date:
December 20, 2011
Department:
Administration
Attachments:
Resolution No. 4779
Budget Impact:
$0
Administrative Recommendation:
City Council ratify Resolution No. 4779
Background Summary:
On December 5, 2011, the City Council adopted Resolution No. 4779 designating the
members of all standing committees of the City Council and designating the Deputy
Mayor for the term beginning January 2012. Ratification of the resolution provides the
"new" Council an opportunity to vote on the Committee assignments and Deputy Mayor
designation.
Reviewed by Council Committees:
Councilmember:Backus Staff:Heid
Meeting Date:January 3, 2012 Item Number:NB.0
AUBURN * MORE THAN YOU IMAGINEDNB.0
RESOWTION NO. 4 7 7 9
A RESOLUTION OF THECITY COUNCIL- OF THE CITY OF
AUBURN, WASHINGTON, REI'EALING RESOLUTION NO. 4670
PASSED DECEMBER 20, 2010, AS AMENDED BYRESOLUTION
NO. 4692 PASSED MARCH 21, 2011, ASAMENDED BY
RESOLUTION NO. 4741 PA8SED AUGUST 15, 2011, AND
DESIGNATING THEMEMBERS, POWERS, DUTIESAND
MEETING TIMES AND DAY OF ALL STANDINGCOMMITTEES
OF THE CITY COUNCIL OF THE CITY OFAUBURN
WHEREAS, the Aubum City CouncilOperations Committeedesignates the
formation and membership of 4he standing committees of theCity Council, subject to
the approval of a majorityof the CityCouncil; and
WHEREAS, the CouncilOperations Committee conducted a meeting on
November 30, 2011, at which time the Committee approvedthe membership of the
standingcommittees, powers and duties of standing committees and meeting
schedules for 2012 and recommended the City Council's adoption of the same.
THECITY COUNCIL OF THE CITY OF AUBURN, WASHINGTON, IN A
REGULAR MEETING DULY ASSEMBLED, HEREWITH RESOLVES AS
FOLLOWS:
Section 1. Aubum Resolution No. 4670 passed December 20, 2010, as
amended by Resolution No. 4692 on March 21, 2011, asamended by Resolution.
No. 4741on August 15, 2011 is hereby repealed effectiveDecember 31, 2011.
Section 2. The StandingCommittees of the City Council for the City of
Auburn, Washington are as follows:
Resolution No.4779
December 5, 2011
Page 1
NB.0
A. PUBLIC WORKS:
RICH WAGNER (Ghair), BILL PELOZA ce Chair), and 1NAYNE
OSBORNE (mem6er).
SCOPE: Makes recommendations to the CityCouncil as a
whole on policies relating to water and sanitary
sewer utilities, stortn drainage, streets and policy
matters involving. construction, engineering
iitilities, traific, design standards, and
maintenance), rigfit-of-way use, street vacation,
and equipmentmaintenance and operations;
transpartation (curren4 Public Works capital
projects, Public Works Capital Improvement Plans,
traffic efficiency, and Transportation Improvement
Program oversight).This Committee will
coordinate equipment rental andutilitymatters with
fhe Finance Committee.
B. FINANCE:
JOHN PARTRIDGE (Chair), JOHN HOLMAN (Vice Chair), andLARGO
WALES (memberj.
SCOPE: In addition to thenormal monitoring of the financial
expenditures of the approved budget; this
Committee will make recommendations to the City
Council as a whole bn policies relating to Capital
Facilities Plan, human resources, municipal court,.
legal, informatiom §ervices, andCity real property
transactions 'including sale, lease, acquisition, and
donations. ,This committeewill coordinateproperty
ransactions with other appropriate Gouncil
Gommittees. This Committee will serve as
Council's liaison for 4he Tourism Board , the Fire
Relief and Pension Board, the Business
Improvement Area (BIA), and the AubumArea
Cliamber of Commeroe.
Resotution No.4779
December 5; 2011
Page 2
NB.0
C. PLANNING ANDCOMMUNITY DEVELOPMENT:
NANCYBACKUS (Chair), JOHN PARTRIDGE ce Chair), and JOHN
HOLMAN (member).
SCOPE: Makes recommendations to the G.ity Council as a
whole on policiea relating to landuse planning and
zoning, code enforcement, annexation, building
permits, transportation (long-term planning and
land useandthe Transportation Improvement
Program), Capital Improvement , Plans (Public
Works CIP oversight), parkscapital and program
planning, Mary Olson Farm, cultural arts and public
art, communications, downtown agreements and
operating p.olicies, community seryices, and
economic developmentc This Committee will serve
as the Council's liaison for theArts Commission,
Planning Commission, Human Services
Commission, Transportation; Transit and Trails
Committee, Parks and Recreation Board with
regard to planning' i§sues, Planning Commission,
Human Services Committee, TADA (Downtown
Association), Ur6an Core Task Force, Bicycle Task
Force, Sister Cities, and MulticulturalRoundtable.
D. MUNICIPAL SERVIGES:
BILL PELOZA (Chair), WAYNEOSBORNE (Vice Chair), and LARGO
WALES (member).
SCOPE: Makes recommendations totheCity Council as a
whole on policiesrelating to police, animal control,
emergency planning, telecommunications, solid
waste, airport, parks and recreation operations,
Auburn Intemational Farmers'. Market; golf course,
cemetery, and cable N. This Committee will
serVe as the Council's liaison for the Airport
Advisory Board, Auburn Intemational Farmers'
Market Board, Auburn Valley HumaneSociety
Board, Rarks antl Recreation Board with regard, to
operational 'issues, Urban Tree Board, and
Cemetery Board.
Resolution No.4779
December 5, 2011
Page 3
NB.0
E. LES GOVE COMMUNITYCAMPUS COMMITTEE
RICH WAGNER (Chair), LARGO WALES ce Chair), WAYNE
0860RNE (Member)
SCOPE: Makes recommendations to the City Council as a
whole on policies relating to the senior center,
museum, and development andongoing use of the
Community Center and Activity Centerfacilities at
Les Gove Communityr Campu§. This Committee
will serve as the Council's liaison for the King
Co,unty Library, Museum Board, and the Boys and
Girls Club.
F. COUNCIL OPERATIONSCOMMITTEE:
NANCY BACKUS (Chair), RICH WAGNER (Vice Chair), BILL PELOZA
Member)
There is created and established a Council OperationsCommittee,for
the city council, the appointment, duties and functions thereof to be as
follows:
Appointment: Membership of the Council Operations Committee shall
consist of the Deputy Mayor, regardless of the Dep.uty Mayors length
oftenure on the City Council, and the two other.Councilmembers
having the longest tenure on the CiiyCouncil. Longest tenure is to be
calculated .as fhe total length of consecutive service as a
Councilmember. The Deputy Mayor shall be the Chair of the Council
Operations Committee. The Councilmember having the longesttenure
on the City Councilshall be the vice Chair of the Council Operations
Committee. In the eventtwo or more members have equal tenure, the
Chair and members of theCouncil OperationsCommi;tee shall be
selected on the basis of• tFie iargest number of votes received .aY the
mostrecent general elec4ion(s) in which theCouncilmemberswere
respectively elected. Jt is provided, however, that Councilmembers
whose term,of office willexpire priorto or during the first meeting ofa
new City Council and who havenot b,een e-elected or appointed to
another term of office eztending beyonii the first meeting of a new City
Council shall not be allowed to vote at Council on theapprovaf of 4he
membership of the new committees.
f2esolutionNo.4779 .
December 5, 2011
Page 4'
NB.0
I
Powers andFuncdons. The function of the Council Operations
Committee is to superyise the formation and membership of all
standing committees of the City Council. The CouncilOperations
Committeeshall, subject to the approval of a major'ity of the entire City
Council, designateall of thestanding committees of the Ci4y.Council. In
addition, the CouncilOperations Committee shall, biennially.at the first
meeting of a newCity Council, or periodically, submit a list, of the
proposed members of all standing committees of the City Council for
approval by a majority Vote of the entire City Council. The Council
Operations Committee shall also recommend the Chair for each
standing comrriittee of the City Council, which recommendations shall
also be subjectto approval by a majoriry vote of theentire City Council.
The membership of all standing committees of the City Councilshall
consistexclusively ofi Councilmembers. Each chair of any standing
committee of the City Council shall, in the absence of a quorumat a
meeting of his/her particularstanding committee, have the authority to
appoint a non-member of the standing committee, from the City Council
to that standing committee forthat meetingto create a quorum for that
meeting, or in the chair's absence the vice-chairman shall be able to
appoint another Councilmember to that particular committee in the
absence of a quorum. The function of the Council Opeations
Committee is also to propose amendments to the Rules of Procedure
of the City Council to the full City Council, and to address issues
relating to the whole City Council and makerecommendations for
action by the full CityCouncilrelativeto such issues.
The Council Operations Committee shallalso evaluate and recommend
tothe whole City .Council anyactions, responses or sanctions for
violations by Councilmembers of these Rules of Procedure, which
recommendation shall be considered; voted andlor acted upon by the
City Council in the normal course.
In cases of alleged misconduct or violations of the CityGouncil Rulesof
Procedures (ROP), the person suspected of the alleged misconduct or:
violation of the ROP sHallbe afforded the opportunityto respond, which
opportunity shall be given, with advancenotice, in anopen meeting of '
the Council OpeCations Committee(C.00) prior to the COC making any
recommendations regarding censure or reprimand or otherdisciplinary
action.
Resolution No. 4779
December 5, 2011
Page 5
NB.0
Meeting Dates. The CouncilOperations Committee shall meet the first
Monday of each monthat 5:00 p.m. ormoreoften as needed..
G. DEPUTY MAYOR and COUNCILMEMBER-AT-LARGE:
CouncitmemberNancyBadcus is designated as DeputyMayor. The.
duties of Deputy Mayor are outtined in the CitycouncilRules of
Procedure
H. COMMITTEE OF THE WHOLE
NANCY BACKUS (Chair), RICH WAGNER ce Chair), ALL OTHER
CITY COUNCILMEMBERS (Members)
SCOPE: The Deputy Mayor is automatically the chair and
4he most senior Councilmember, who is not the
DeputyMayor, is the vice Chair. TheCommittee _
receives and discussesinformation relative to
issues with 6road implications for the City. No
votes aretaken at this committee.
Section 3. Unlessotherwisedesignated by the Chair, the day and time of the
meetings of the Standing Committees of the City Council of the Ciry of Aubum shall
be as follows:
A. PUBLIC WORKS:
3:30 P.M.
First and thirdMondays of eachmonth.
B. FINANCE.COMMITTEE:
5:30 P:M.
First and thirdMondays of each month.
C. PLANNINGANDCOMMUNITY DEVELOPMENT
COMMTITEE:
5:00 P.M.
Second and fourth Mondays of eachmonth.
D. MUNICIPAL SERVICES COMMTITEE:
3:00 P.M.
Resolution No. 4779
December 5, 2011
Page 6
NB.0
Second and fourth Mondays of eachmonth.
E. LES GOVE COMMUNITY CAMPUS
COMMITTEE
5:00 P.M.
Second Monday of each month.
F. COUNCIL OPERATIONS COMMITTEE
5:00 P.M.
FirstMonday of eachmonth.
G. COMMITTEE OF THE WHOLE
The Council Committee of the Whole shall meet
whenever there is a fifth Monday in any month or as
needed.
Section 4. The CityClerk is authorized and directed to incorporate the
changes in the committees' scope of authority and function in theCity Council Rules
ofProcedure.
Section 5. TheMayor is hereby authorized to implement such administrative
procedures as may be necessary to carry out the directives of this legislation.
Section 6. This Resolution shall take effect and be in fullforceand eifecf
upon passage and signature;hereon.
DATED and SIGNEDthis day of S%"J , 2011.
CIIY lJ
PETER B. LEWIS
MAYOR
Resolution No.4779
December 5; 2011
Page 7
NB.0
ATTEST:
G .
Danielle E. Daskam, City Clerk
APFROVED AS 70 FORM:
aniel B.Ci Attom
Resolu4ion No.4779
December 5, 2011
Page 8
NB.0
2012 AUBURN CITY COUNCIL COMMITTEES
Resolution 4779, Decembef5,2071 .
PLANNING & PUBLIC WORKS MUNICIPAL FINANCE LES GOVE COUNCIL
COMMUNITY SERVICES COMMUNITY CAMPUS OPERATIONS(COC)
DEVECOPMENT
5.00 pm; _ 3:30 pm 3:00 pm 5:30 pm 5:00 pm 5:00 pm
2nd 8 4th Monday.1st 8 3rd Monday 2nd&4th Monday 1sf&3rd Monday 2nd Monday 1st Monday
Nancy Backus, Chair Rich Wagner,Chair BIII Peloza,ChairJohn Partridge,Chair Rich Wagner,Chair Nancy Backus,Chalr
John Partddge,Vice Ch. BIII Peloza,Vice Ch. Wayne Osborne,Vice Ch. John Holman,Vice Ch. Largo Wales,Vice Ch.Rich Wagner,Vice Ch.
John Holman Wayne OsborneLargo Wales Largo Wales Wayne Osborne 8 Pe o
Land use,Zoning r Water Police Ciry Budget Museum Committee SfriWCture
Code Enforcement Sanitary Sewer Solid Waste Capital FaalNes Plan Senior Center Committee Membership
Building Permits Stortn Dreinage Airport Finance Capital8 Operating Policy for. •Whoie Counal Issues
Annexation Rightof-Way Management •Golf Course Human Resources Community Center Counpl Rules of Procedure
Economic Development Streets Cemetery Municipal Court Activity Center Annual Vsioning ReVeat
Cultural.Arts,Public Art •aintenance.&Operations •Paiks&Rec,OperaUons Legal LGCC Liaisons:
Parks'Capital and Equipment Rental Fartners'Market Infortnation Services Museum Board
Pragram'Plannin9 Engineering;(utiiiaes;ba c,Mimal Control City Real Property soys 8 cins ciub
COMMITTEE OF
Olson Farm desipn sanaams,maimenanoe) .Telecommunications Facilitles Management .wng County Librery
THE WHOLE(COVI
5th Monday in any month
E ineering(deveiopmer '
Transportation(a,rrent Pw .Cable N Govemmenfal Affeirs
P Prol,6afficeffitlen'.
Transportetlon aig-temi nP'k'
oversight,PW CIP''action) •Emergency Planning FC Liaisona• Nancy Backus,Chal
planninp,TP'actlon) Tourism Board Rlch Wagner,Vlce Ch.
MSC Lialsons:
Capital Improvement Blans *na:e year Chamber of Commerce All Othe[
T, .Airport Advisory BoardPWCIPoversi9hy
mv t Cemetery Board B A,Bus.lmprovement Area Councflmembe s
Communica6ons prug,am Fire Relief&Pension BoardFarmers'Maiket Board Broadimplication issues
Community Services cir:
Downtawn Agreements eP'
Aubum Valley Humane No Coundl vote taken
improvemenc Society Board
DnN. Operating Policies P Parks&Recreation Board
PCDC Llaisons:
opera6onal issuesj DEPUTY MAYOR
Plannirg Commission Urban Tree Board Nancy Backus
Human Services Commis'n a9 „Ad in absence of the Mayor
r Alternateto all committees
MuldculWral Roundtable
Councilmember training
e Arts Commission 7F1AN YOU M,yGINE, Supportcooperative
Parks 8'Recreation Board Councilmemberrelations
planning issues) Help maintain cooperative
TADA, Downtown Assoc.CounGl-Mayorrelafions
UibadCore Task Force Chair COW&COC
TTT Canmittee .
7ransportatian,7ransit a 7ref s)
BicyGe Task Force
SisterCities counalammineeszotzo.as tv6Ht to:asqn rew
NB.0
AGENDA BILL APPROVAL FORM
Agenda Subject:
Resolution No. 4785
Date:
December 27, 2011
Department:
Public Works
Attachments:
Resolution No. 4785 with exhibit
Vicinity Map
Budget Impact:
$0
Administrative Recommendation:
City Council adopt Resolution No. 4785.
Background Summary:
The need for corridor improvements on 8th Street NE is recognized in Auburn's adopted
Transportation Improvement Program.
The City applied for and received a $100,000 Federal Transportation Appropriations
FY2011 grant managed through the Washington State Department of Transportation for
vehicle turning improvements for the 8th Street NE U-Turn Improvements. This grant
does not require a local match.
The grant will fund:
1.Design of the 8th Street NE/104th St SE intersection u-turn improvements; and
2.Right of Way acquisition of needed property for additional area on 8th Street NE to
accommodate the u-turn.
It is anticipated that $80,000 of the federal grant will be expended during design and
$20,000 during right of way acquisition. The remaining right of way and construction of
the project will be funded by 102 and REET funds.
Resolution No. 4785 authorizes the Mayor to accept a federal grant in the amount of
$100,000 from the Washington State Department of Transportation for vehicle turning
improvements for the 8th Street NE U-Turn Improvement project and execute the Local
Agency Agreement to obligate the funds.
O4.9.1 CP1104, F5.4
Reviewed by Council Committees:
AUBURN * MORE THAN YOU IMAGINEDRES.0
Finance, Public Works
Councilmember:Wagner Staff:Dowdy
Meeting Date:January 3, 2012 Item Number:RES.0
AUBURN * MORE THAN YOU IMAGINEDRES.0
RESOWTION NO. 4 7 8 5
A RESOLUTION OFTHE CITYCOUNCIL OFTHE CITY OF AUBURN, -
WASHINGTON, AUTHORIZING THE MAYOR TO EXUCUTE A LOCAL
AGENCY AGREEMENT BETWEEN THE CITY OF AUBURN AND THE
WASHINGTON STATE DEPARTMENT OF TRANSPORTATION
RELATING TO THE 8T"STREET NE U-TURN IMPROVEMENT PROJECT
WHEREAS, the City desires to increasethesafety of its transportation' comdors;
and
WHEREAS, the need for corrid'or improvements on 8"' Street Northeast is-
recognized in Aubum's adopted'TransportationImprovement Program; and
1NHEREAS, the City applied for and was granted a Federal FY2011
Transporta4ion Appropriations grant administeredthroughtheWashington State
Department of Transportation (WSDOT) in the amount of $100,000 to finance
intersection vehicle u-tum improvements for the 8" Street Northeast corridor at 104"'
Street 3outheast; and
WHEREAS, the $100,000 federal grant consists of $100,000 for design, right of
way, and construction; and
WHEREAS, the $100,000 grant requires nolocal match by the City; and
WHEREAS, it is in the besY interest of the City to use grant monies to finance
safery improvements to the transportation system.
NOW, THEREFORE, THE CITYCOUNCIL OF THE CITY OF AUBURN,
WASHINGTON, HEREBY RESOLVES as follows:
Section 1. Thatthe Mayor is hereby authorized to accept the $100,000 Federal
Appropriations grant for the 8"' Street Northeast U-Tum Improvement Project. In
addition, theMayor is hereby authorizedto execute a Local Agency Agreement
ResoluGon No.4785
December 23, 2011
Page 1 of 2
RES.0
RES.0
between the City and the Washington StateDepartment of Transportation forthedesign
phase in the total amount of $80,000, in substantial conformitywith the agreement
attached hereto, marked. as Exhibit A and incorporated herein by thisreference. Jn
addition, the Mayor is hereby authorized to execute anynecessary supplemerrtal
agreements for all futu e phases of the Project, expending up to the total amount of the
grant of$100,000. _
Section 2. The Mayor is hereby authorized to implement such other
administrative procedures as may be necessary to carry out the directives of this
legislation.
Section 3: That this Resolution shall takeeffect and be in full force upon
passage and signatures hereon. ,
Dafed and Signed'this day of 2012.
CITY OF AUBURN
PETER B. LEWIS, MAYOR
ATTEST:
Danielle E. Daskam, City Clerk
Af'PROVED AS TO fORM:
Daniel 6. Heid, City Attorney
Resolution No. 4785
December23, 2011
Page 2 of 2
RES.0
EXHIBIT A
T : Local Agency Agreement
Ageney Ciry of Auburn CFDA No: 20.205
catelop otFeCeral Domeane Asaistance)
Address 25 West Main St ProJeet No.
Aubum, WA 98001
qgreemerrt No.
For osc wsoor u.a o
T AB Y ba8 mPlied,or herebY a eein8 W comply,wit6 the terms md condidons set fon6 inQ)Title 23.U.S.CodeFLg6weys.(2)
t6e_regulation's issued p su t.thaeto.(3)Office of hl agement md Budget Cin.vlms A-102,A-87 arid A-133, (4)ttie poGaa md p"rooedm es.
promulgaxd by ihe Washington SmteDepm rnt of TreospoKation, md(5)16e Rdaal aid.projc eg eemrnt mtercd inW beh++em the Sfate aod '
Federal Govemroent,relative tn t6e above project,theWastiiegttie State Depmtment of Trenaportatioawill authoriu the L.ocsl Agency.to procad on
the pruject by.a separace notificaaon.Federal funds which are m be obligated for the project may not exceed the amount shown herein on lino r,.
column 3,withoutwritten avthoriry by the State,subjeet W tht approval of the Federel Highway Administrazion.All project costs not 7eimbmsed.by
We Federal Goveanmrnt shatl be the respoosibiliry of the Local Agrncy.
Project DescripUon
Name 8th Street NE U-Tum Improvemenu Length 0.1 mile
Termini:intersectioa of 8th Street NE and 104thStreet SE
Description of Work
Tlvs pioject will consuvcfinterim intersection improvemenu at 8th StreetNE& 104th Avenue SE to add protected E-
W teft tum signals,improvesight distance,create a Southbound right tiun taper,provides an interoonnections with othet
signals along the corridor to allow coordinated traf$c progression,and accommodateEastbound Sth St NE Udums
which alloivs access control on 8th Sueet NE.
Estimate of Fundln
Type of Work esuma aTosai EstimatedAgency n mesed
Pro'ed Funds Funds Federel Funds
PE a.A en 79 000.00 79 000.00
l00 %
a Other
Fe d.State 1,000.00 1,000.00
PaNdpatlon
Ratio tor PE e.Total PE Coat Estimate a+b+c+d 80 000.00 80 000.00
RigM of Way f. en
o
h.Other
FeAeral Nd .
i SPertidpat(on
Ratio Por RW '.Total,Rf W Cost Estimate +h+i
ConsWCfion .k.Carrtrad
I.Other
m.OUier-
n.Other
o.Aen
Federal Ald
StatePertldpellon
Rado for dN'Total'CN Cost EsUmate k+I+m+n+o+
r.Tma1 Pro et Cost Estlmate e+ 80 000.0080 000.00
Agancy Offieial Washington State Departrnent ot TransportaUon
BY BY
Tltle ,,,. Dlrector ot Hiphways antl Local Programs
Date Executed
OT Form 146038 EF 1
ReWaeE OSI09
RES.0
Constrvction Method of Flna cing (cn Men odsa
State Ad and Award
MafhadA-Advance PayrtreM-Agency Share of totaleonstructlon cast(b edon cantraet award)
Mefhod B-Withhold from pas ta c fhe Apency's share oi tatalconstruction cost pine 4,column 21 in theamount of
at$ per month for montha.
LocalForce or Local Ad and AwaM
Method C-Aaenw cost incurted wifh oartial reimbursemeM
The Local Agency turther stipulates that pursuant tosaid Tie 23, regulations and polides and pro dures,and es
a candi an to peyment of thefederal funds obligated,ft accepb and will mply with the applicable pmyisions set
forth below.Adopted by olfidaPactlan on
Resolution/Ordinance No. 4785
Provisions
I. ScGpB Of Worlc 1.P eliminary engviaring.
T6e Agrnry.shall.provide all Ne work, labor. materials, and xrvica 2.Righ[ofwmyacquisition.
naasory w pertotm t6e projat whicA is dexribed end xt foM in daeil in the 7.Projcctconswction.
Projat Dacription"and'°lype of Woric."
When 16e.Smte aas for aod on beMlf of tAe Agmry, the Stete shdl be
e event tMt right of way ecquisition,oracNal construction ofthe road,
damed m agmt of the Agmry and shall perfocm tAt savica dacribed aM the tatt6 fi.9cal'
naring is undertaka ismt staned by tlrc clming of
indiemed in'Typt of WaAc"on he fece oC Nis ageemart,in acwrdana witA
Y fo bwing the fival yeer in which tAe egremmt_is.
leas md spec cativns ai pmposed b'IAt Agrnry uid apprmed by the State ezecuted.the Agmcy will rcpey w the Smte Me sum or sums of Rderal fundv
end the Fedeml Highway Administration.
O°'UOdc We oams of Nis e eanmt(sx Section OQ:
Whm the Steu acts for the Agmcy but is not autijax to the right of co rtrol The AB Y 86%B a nxessory.to provide.Ne
by Ne Agrncy;the State s6a11 have the right w puform t6e work subjea ta Ne initidly.plennod complete faciliry within t6e Ivnits oT Nis project will confomi
ordineryprocedurcsottfieSteteandFederol HighwayAdmini.strntian. mat leaat the.atinimum velues set by approved statewide dnign stenderds
11. D@I@ atlon of Autho I
appliwble to t6ii clws of highways, evm though such addidonol work is
9 tY fmanced witNout fWual aid participa[ion.
The Smrc is willing to fulfdl.the raponsibilitie m t6e Federal Govemment 71 e Agmry egras that onfede'al aid hi way wnstruction projats.Ne
by the adminisuation of ihu projat. The Agwry agrees that the Stau sheil c nrem feded aid egWatians whic6 epply W liquidated dameges rclative a
heve the fuU authmity m cury wt Nis adminiavetion.llx Stete shall review. y kdaal.participation in t e project wst shall be applicabk in.Ne
p'oms, and.app'me daumenb Rquired for federN aid reimburswen[ in ry e contraccar faib a wmplere the convau witl+in We contm x time.
ecwrdaoa wiN federol eQui vnentv. If Ne SWe advertises md.awardv the
contre0.the State will tuNia act fw the Agmry in all metters wncdning the y, payment and PartWl Reimbursemerrt
projxt aa requated by Ne Agrncy.ff the Local Agency advertisn md exaMs
Tpetotal cost of tlie pmJecy including all rcview and rnginxnng cwts andIheprojat, t6e State shall review the work m ensure confomtiry with the
approved plansand spxiEcedons. othtt expenses of tAe Stete.ism be paid by the Agenry and by the Fedeni
Govemment. Federel funding shall be in acwrdance with thePedelal
III. ProjettAtlmiNstraBon Transpottation Act, as amended, and ce ot Managemrnt and Budga
Cena'v.types of work,md_smices shall be provided by the Smte oo Nis rculars A-102,A-87and A-133.The Sta[e shall nM be ultimauly Ipponsible
projec[es requuted tiy the A¢ency end dacribed in the Type of Wmk ebove. for any af the costs of the projat.TheAgency shall be ulamately rnporeible
In addition;ilie:Slaze will NmisA queli ad pelsonnel Cor tlw wpaviaion end for ell costs assximed witl Ne prqect which are nM eimbursed by tl e .
6ispectioti uf tlie wollc in pmgaa.On I.ocal Agency advertised and awnrded Fedual CmvemmmtNothiag in Nis eAmneot shali 6e coa wed ns a
piojecrs.tAe supmisiuri end inspection shall be limited m eos vmg dl wak is P°°'Smu m a theamo mt m nanve af feAml perticipaqonint6is
in confortnance with appmved plans, specifiw[ions, md fedaal .aid °J'
ryuiianain: The salury of such mgi a or ot6er supwiaor and all mha The Age wy slWl bill the smoe Cor fedeml.aid projec[emu inciurW.m
salaria antl rnib inamed.by Stme forca upon the prolect will be wnsidered o confmmay witl eppGcsbk fedaal md smrc laus. The agrnry ahall minimia
mst ihaeof.All msu elntcd a thu projat i1rcu rtd by anployxs oC We Smta the time elapsrd betwmn cipt of Culaal aid tW ds md suWequeat payman
in the cuslmm ry manner on highwaY payrolb and vouchers sAdl be chntged av of incurted wsn. E enditurp Ey the Local Agrnryfot maintenantt,Qenml
costs of the projat administralio4 supervisioq end aNm over6ead shell mt be digible for fedad
IV..AVellebill Of ReCOIda P cipatian unlds .a currrnt indirect cost P has bern prepared .in
tY eccardence with 16e reguletions outlinal in the federal ORice of Menegement
Al]project Rcords in suppon of all co ts incurted md.acmal e endiUUp &Budget(ONID)circulnr A-87.end remined for eudit.
kept by the Agrnry.are to Ix maintaioed'm accordena vritA loul govemmrnt
The Stau will pay Cor Smte mcurted wsts on tl e
accawtlng procedives Pieuribed by the Washingmn Smoe Auditor's Ottia.the P 1ect. Following
U.S. Depnrunmt of T mspaMtimi,and t6e Wathingmn Stnte Departnmt of P°>'°10"4 e State.shali bill ihe Federal Govemmmt Cw rcimbumemrnt ot
ltsnspofmtion.7'he Rcmds shell be oprn b inspecuon by tbe Staoe md Fedval m°n ws eligible for kdevalparticipntion W the euent thet such wm are
Govemmrnt az all somb7e tima and aholl be reGined md made evailable fnr °k aod pfoperly allocable W tltis pmjea. The Smu ehall bill t6e
wch inepection(or a period of not less tMn thrce Yeers from the fioal.peyment
F
alry
rGovemmrnt(sa Sation pq,
whic6 werc not rc'unbuned by the
ot any Cederni aid funds w tAt Agrncy. Copic of said Iewrds shall be
Cumis6ed to the Smm mdlor Federal Govemmmt upon request.. l, projeel Constraetloo Cosb
V. Comp118nCe wlth Provislons 1 on Cuuncing will be accomplished by one of the th a
methods ss indicsuA iri Nis ageemrnt.
The Agrncy shall nat inaa any tedaai eid pnrticipation eosts on any
classification of work on this project until wthoriaed"m writing by the State fm
each clessificatlon.The classificatiom of work Cor projectsare:
DOT Form tA0.098 EF ZRevisaA05I09
RES.0
MetGaA A—The Agrnry will plaze wiN the State,wiNin(20)deys aRer Me X. TratficControl,Signing,Marking,end R08dW8y
execu[ion of the construcnon wnuact, m advma in tAe amoum o[the MalMenance
Agency's 6ere of the mtd wnsvuccon cost basM onthe contract axard.The
Stnte will rotify the Agmcy of Ne ezoct emount m be deposiud with t6e State.The Agrnty wili notpertnit any chenges m be made in the Provisions for
The Stace will pay ell costs incurred under tLe conuact upm presrntation of parking regulatlons andtratTic wntrol on thia prajecc wiNou[pnor epproval of
progns billings fromNe contrnctar.Following such paymrnts,t6e State will the Smte antl Federei Highway Adminisvation. The Agrnrywill not inetell m
subrttit a billing[o the Fcdnsl Govemment for Ne fedttW aid pmticipazion pertnit w be insmlied any signs,si els,or markings na inconfmmonce with
share of We ws When Ne pmjec[is subslanaally compleced end finN actual thesmndards approved by the Fedud Flighway Adminivuotion and MUTCD.
cosn ot Ne projat can be deurtnineQ we Smro wiil prcsent the Agrnry wiW a The Agency will, e[in own aprnse, maimam the improvemmt covaed by
finel billing shawing Ne amaunt due tAe Smte m the amomrt due tMe Agmry. Utis agRanent
This billing witl be clwrtd by eithtt a paymrnt from the Agenry w the Smoe m
XI. (ndemnitybyarcPondfromtheSmtetotheAgrncy.
Tht Agenry shallhold tAe Federel Govemmrnt aad t6e Smm 6ermlas from
MefhodB— The Agrncy's share of Ne total construction wst as shovm on °"
dehell proaas and defmd at im mvn a paiseell claima,duoends,or wi[s,
the face of this ag eemmt sMall be withheld from iu monthly fuel t a et law or equity brought againn the Agmcy, State, or Fedeml
allmmmts. The face of Nu egamrnt establishes the montlu in whicA the iO°Q0m°°4 a*B'B°S''9°c°u°°paFocmma,or failurc ro
wiNholding shall take placeand the ezac[emoum to bt withheW each momh. P°°Y°e provuions of[his apeement,m of any ot6er egreemert m
The erctent of withholding will be confumed by leuc[rom the Smte at the cme CO00 0d with this agieanrn4 m arising by reeson of tht
of wncaa awaM. Upon Rceip[of progras 6illings fimi tLe concactor.the P ipacon of the Smh m Fedeml Cmvemmrntin t6e project,PROVIDED.
Staoe will submi[such billinga to Ne Fedual Govetomeot fm peymeot of its noNing hceio ehell requ've We Agmcy W rcimbune the Staoe m the Fedad
perticipating portion ofwch billings. Govemmrnt Cm damaga arising out of badily injury to pmons m damage m
prope.rty cauud by m raulting firom the sole oegligena of Ne F
Met6odC—The Agrncy mny su6mit vouchees m the Stnoe in the Pormat
i0V d1t or Ne State.
pracribed by Ne Smte,in duphcam,not more than ona per momh fm[hox XII. NondfsCriminatlon Provlslon
cosu eligibie fm Federai participatlon W Ne exten[that such wsts are directly No Iiabiiiry shail attech to tAe State or FeAual Govettunent exeept eseuributableandproperlyallocableathisproject. Exprndipw by theI.ocel
Agrnry tor maintenanm, Bmttal administration, supmi ion, nnd other ly provided herein.
overhead shai]nm be eligible for Fedanl pazticipation uNa cloimed imder a The pgenry shall no[discriminau on Ne basis of'aa, colar, national
pm iousiy appmved indirect wn plm. origin,or se c in the award m d pufomuoce of my USDOT-assisxd wmmct
7Le Smte shal]eimbune the Agairy fm the Eedetel shore of eligibie project °"
m agrcemrnt m in tlu edminisuauon of iis DBE progam ar tAe
cosu up m tM amomt sMo.w on t e face of this agrcanm At the time of
o(49 CFR Part 26. The Agenry shnll take dl necamry md
uudit, We Agmq will provide dacmna mtion of all cous incurted an tLe 0°°ble teq imde 49 CFR Pan 26 0o msure nondiscriminmion in the
awaM and administralion of USDOT-m isted convacu end agreanenb. The
WSDOT'a DBE progam,as rcquired by 49 CFR Pert 2fi ond as approved by
The Smce shall bill the Agrnty for nll wsts mcurted by 1he Smh rclNive W USDOT. is inwrporated by refamce in Nis a eanent. Implanrntation of
tAe projat The Smm sANI elw bill tht Agenry for the federal fundv paid by Ne jy p is a legal obligadon ond failure to carry out its hrtns shall be
Smu mthe Agency for project costs which arc subsequrnUy detertnined m be p oy o holation of this egrament. Upon noafiwtion W the Agenty of its
ioeligible for kdaal patticipation(sa Section IX). feilurc m carry out itsapproved progrnm, the Depertmrnt may impox
VII. Audk of Federal ConauMaM Contraets u provided for undtt Part26end may.in appropriate casa,efa the
matter Cot enforcemm[wder 18 U.S.C. 1001 and/w Ne Progrem Fraud Civil
The Agenry,if xrvices of u wnsulmM erc required,shall be esponsible for {{ppedia Ae[of 1986(31 U.S.C.3801 el seq.).
audit of the cansulmnfs Rcords w de[ermine eligible kdefal aid costs on tl e ry h will inw or cause W h
projecL The eport of mid ¢udit shall be in the Agrnry's fila andmade ry bY °°01H1e
ewilable m the Sm[e end the Fede'al Governmmt. ncoryoreted into any conaac[(or constructim work,or modificaaon thaeof,
ss defined in the rulo eod regWations of the Secrtary of Itbor in 41 CFR
An m dit shail be conducDed by Ne WSDOT Ntemd Audit ce in Chepter 60,wAich is paid for in wholeor in part wiN Cwdg abtained l}omIhe
accordance with genereliy accepted govemmenml auditing elandaNs as issued Fede al Cmvwment or borrowed anthe credit of the FeAerel Govemmmt
by the United Suta Generei Accomting O ce by the Comptrotler GrnerW af pursuen[to e gant, wnvacl, loan, insurance, or guarentee or underetanding
the United Statw; WSDOT Manuai M 27-50, CoreWteut AutM1ori tioq pursuaot to my federnl prog'em inwlving suc6 grmt wntract,lom,imwenw,
Selection, aM A eemeat Adminishatioq manorenda of undetstmding or guaratttee, the cequirtd wntract provisians for Fedetal-Aid Conaecs
betNSen WSDOT and FHWA;end ORce of Managemmt md BudgR Circular (FHWA 1273),located in CMprer 46 of We Local Agenry Guidelina.
A-I33.
If upon audit it is fowd Nat ovetpaymrnt w participetion of fedeml monry The Agenry fuMa agrces Uat i[ will be boimd by t6e alwve equal
in ineli861e itans of wrt has occurred,the Agmry shall rcimburve ihe Sla[e for oppommiry clause with te5pat to its ovm employmrntpmctiico whm i[
the amount Msuch avupeymm[or excess participation(sa Section Oq. perticipam in fedaallY %+%d wn truction wmlc: Prm'ided. tAat if the
appliceot w pmticipauog is a Smte m Lowi Goveromrn4 the aboveequal
opponuniry clauae is not appliwble m mY egrnry, inswmrnmliry. or
VIII. Single Audlt Aet subdivision of auch govemmrnt which does notparticipate in work on orunder
The Agrnry, as a subrecipimt of feAeral funds,shell edhere m Ne fWaal W0C0°G
O ce of Management end Budget (OMB) C'ucular A-133 m wxll az ali TheAgwrynlsoa ees:
applicable fedual and smte sma u and reguletlons. A subrecipiaa who i) Ta acsist end caopuau ectively wit6 t6eState in obtniningNe
expends SSOO,ODO or more in tedernl axaNs from ell sourca diuing a givm mpiiena of wntaemrs and subwnvactors with t6e equal opportunuy ciaiaeCucalYmrshallhaveasinglemprogram-specific audit pMo med fm Net year d rula,egulariaos.and mlrent ordm of Ne Saeerery of La6ar.in aewrdance weh the provisioro of OMB Ci eulu A-133. Uponconeluvion of
Ne A-I33 audit,the Agency shell be Rsponsible tm auiving thnt a copy of t6e 2) To fumiah the Smte sucM1 informetion ns it mayrequ"ve fm the
eport is uansmiatd promptiY to ihe Smm. wpavision of mch wmplience a W that it wiil atAmvise auist ihe Sfatemt6e
diuhe ge of ib Primary raponsibiliry for securing wmpiiena.
ix raymeM or eun 9
The Agenry agrees tliat if peyment or artangement for pnyment of eny of the
3) To rcfmin from rntenng into azry con4act m conaect modifieation
subjec[W ExecutiveOrder I 1246 of Septemba 7A, 1965,wiN e contractor
State's billing relative mthe projat(e.g.,Stau torce work,project cancellation, debarred from, or who has notdetnonsvated eligibiliry Cm, govemmmt
overpaymrnt,c t vieligibie for federel participalion,e[c.)u nm mede tothe opy dfede alty assistW construction convscts pursuemto Ne
State within 45 deys after the Agency har 6an billed. tLe Stare shall d1'ect Executive Order.
rcimbu'semmt of the total sum due from tlu regular monthty fuel tax
4) Tocarty om such senctions end penaltla for violation of Ne equalellmmrnbWtheAgmqfromtheMatorVe6ickFmd. No addilional Fedefal
Vroixt funding will be approval unvl PoII paymrnt is rcceived uNm ahawiu PP Y clause as may be imposed upon cmmactms end subconcactms by
directed the Dirxtor of Highways and Local Pmgama. theState,Faleml Highway Adminisrtatioq or the Secrnery of labor pursuant
a Pen A subpart D of tNe Executive Order.
DOTFarm 14P939 EF
3Ravleetl05/09
RES.0
ID eddiuoq he Agmry egrees that if it fails or[etuad ro compty with Nese 7(V• Venue far Clalms andlor Causes ot Aetion
undertakin.the Slate maY e any m ali of the following actiovs: For theconvenirnce of the{wties mthis aonvact, i[ is agad dut ury
e) Cmcel,terminate,m euspend this agreemrnt in whole or in paR; cleims andlar cauua ot ection which the I.ocal Agenry hes ageinst the Smu of
Waehingeo4 ng out of this wnaactm Ne project wit6 which i[ u
@) ReGain Ban extendine my Porthv assistana m the AgmeY od+ wncemed,shall be brougM ody in tlu Superim Court for TAiuston Counry.
progmmwiW rcspect W which the failure or refusal ocamed imtll sndsfacwry
assivena at tunm wmpliance has ban rcceived Omn the ngrnry,end 7M. CeAifloatlnn Regarding ihe Restrletlo re of the Use
of Federal Funds for Lobbying
c) Refa the ose to the Depamnrnt af lusrice for eppropriero lepl 7Le aypmving auNmity es,to ihe bat ot his m herImowledge md
D°^Bs bellef•t6at:
XIII. Liquidated Damages I) No fodaai oppmprietedfunds have ban paid or wi116e paid,by oron
The Agenry hercby agea thet the liquidated demaga provisions of 23 CFA f o!t6e undersigned, w eny peraon fnr iMUrncing m attempting to
Part 635, Su 127, as su lemmted, rclative m ihe nmomt of FeAeral oFluence an officer or anployee of my fedecnl agenry,a member of Cong ess,
PP en otIIar or employee of Cangms,or an ploya of a manber of Congess
participation in the projat wst,slull be apPiirable in the evmt the wnt[uWr wmection with tbe ewarding of my Rderel cantract,Nemaking of mry
feils m complUe t6e contract within tAe conuau time. Failure m include fedaal gL tAe making ot e ry fedud Ioen, the entering inta af ary
Iiquidated demages Drovkion will notrelieve tlie AgmeY fmm reductlm of 'e m4md Ne eich uion,continuatia4 Rnewal.m endmmt,
fedaal Danicipetim in nccordence with this PemgaPh. m moditicetlon of mry tedual contrsct.g ant.m coopneuve e@eemenG
XN. Terminatlon for Publie Convenlonee Z uany 5mda mnv wn eaere appropriamd fwdg have ban paid or wiu
The Sxrefary of tAe Wachingtan SFate Departrnrnt of Trensportation mey be paid ta arry person for intluencing or aaemptmg W intluena an ofTcer or
tuminate the convect in whole,ar from time W time in pprt,whmeva: employee of any fWeralagenry,a member of Congras,en oRcer ar employee
1) The requisite Rderel funding becomes unavailuble tArougA failure of
of Congress,or an employee of a member of Congress in connec[ion with this
eppropriation or oNawiu. tederal contracL gan4 loon.or coopcative a ammt, the undusigned shall
complae and eubmit the Smndard Fmm-LI.I., "Diuloswe Fo'm m Rryort
2) The conuactor is p evmted Crom p ing with t6e work as a dvat Lobbying,"in ecwrdana with iu insuuctions.
Rsult of m Euauve Orda ot t6e Presideot with mpea w the prmaution of
wnr m in the mtaes[of nationd defensq or an Exauuve Orda of We President 3) 7Le wdersi ed clfNl requi ethat Ihe language of this cerification be
or(7wemm of t6e Smm vriN respect W the paurvetion of enelgy recomces.included in the eward documrn for all subnwarda n ail tias (inciud'mg
subgnnts,a W conaacs and subconttacm mda gmnb,sub n,losos.and
3) 7'he contrec[or u pmrnad Bom pmcading with he work by rcason of caopm[ive a cemmo) which occed 5100.000, md thu all such
a P,elimioary,special,or pertnenrnt fesnaming arder of e couct of competen[ aubraipieon ahall cettily and diulose accmdingty.
jutisdiclion whete ttie issuona ot such ardc is primarily wwed by the acta or 7$rt on is e memriel representation of faet upon wltich rdimce
omisaions of persons or agencies oNer than the wnuacwr.way pleced whm thisuansectlon xas mede or wtped inm. Submission oCthis
4) The Secreiary delmnina thet such tamioation is in t6e best'urtemts of
ficatioo asa prerequisiu fm making m rnmring into t6is transacuon
S
impoxd by Sation 1352,Title 31,U.S.Code. My person who fsi19 to C e tAe
rcquired wtifIcatim ahall be subJx[fna civil prnalty of not las th SI0 000
a'W not mwe thm E100.000 for each suc6 faihue.
AdditionalProvisions
DOT Fam 140d38 EF 4ReNeeEOSI09
RES.0
RES.0