HomeMy WebLinkAbout12-05-2011 c�noF. =��* � Finance Committee
December 5, 2011 - 6:00 PM
Annex Conference Room 1
� rWASNINGTON MINUTES
I. CALL TO ORDER
Chair Nancy Backus called the mee6ng to order at 6:00 p.m. in Conference Room 1
located on the second fioor of the City Hall Annex located at One East Main Street in
Au6urn.
A. Roll Call
Chair Backus, Vice Chair Lynn Norman, and Member Rich Wagner were present.
Also present were: Mayor Peter B. Lewis, Councilmember John Partridge,
Councilmember-elect Vllayne Osborne, Councilmember-elect John Holman,
Councilmember-elecf Largo Wales, Finance Director Shelley Coleman, Public
Works Director Dennis Dowdy, Government Relations Manager Carolyn
Robertson, Financial Planning Manager Martin Chaw, Soiid Waste Recycling
� Coordinator Joan Nelson, and City Clerk Danielle Daskam.
B. Announcements
There was no announcement.
C. Agenda Modifications
Claimsvoucher check numbersand total amount were corrected to read: claims
_ _ . _
check numtiers 409290 througFi 409583 in the amount of$912,237.45 and dated
December 5, 2011.
II. CONSENT AGENDA
A. Claims Vouchers (Coleman)
Claims check numbers´4092901hrough 409583 in the amount
of $912,237.45 and dated December 5, 2011.
Committee members reViewed 4he claims and payroll vouchers and briefly
discussed claims vouchers 409374, 409398, and 409491.
Vice Chair Norman moved and Member Wagner seconded to approve the claims
and payroll vouchers:
MOTION CARRIED UNANIMOUSLY. 3-0.
B. Payroll Vouchers (Coleman)
Payroll check num6ers 532405 to 532492 in fhe amount of $339,053.36
and electronic depos'it transmissions in the amount of$1,267,875.46 for a
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grand total of $1,606,928.82 for the pay period covering November 17,
2011 to November 30, 2011.
See claims youchers for approval ofpayroll vouchers.
C. November 21, 2011 Minutes
Vice Chair Norman moved and Member Wagner seconded to approye the
November 21;2011 minutes.
MOTION CARRIED UNANIMOUSLY. 3-0.
I I I. ORDINANCES
A.: Ordinance No. 6378 (Coleman)
An Ordinance of the City Council of the City of Aubum, Washington,
amending Ordinance No. 6339, the 2011-2012 Biennial Budget;Ordinance
asamencled by Ordinance No. 6351, Ordinance No. 6352, Ordinance No.
6362:andbrdinanceNo. 6370 authorizing amendmentto the City of Auburn
2011-2012 Budget as set forth in Schedule "A".
Finance Director Coleman stated that budget amendment no. 5 reflects changes
to the 2011'Budget and recognizes solid waste rates changes in 2011, grants not
previously inctuded in the budget, and employee pension rate changes.
Vice Chair Norman moved and Member Wagner seconded to approve Ordinance
No. 6378. �
MOTION CARRIED UNANIMOUSLY. 3-0.
B. Ordinance No. 6379 ,(Coleman)
An Ordinance of the City Council of the City ofAuburn, Washington,
amending Ordinance:No. 6339, the 2011-2012 Biennial Budget Ordinance
as amended by Ordinance No. 6351, Ordinance No. 6352, Ordinance No.
6362, Ordinance No. 6370 and Ordinance No. 6378 au#horizing amendment
to #he City of Aubum 2011-2012 Budget as seYforth in Schedule °A"
Finance Director Coleman stated that budget amendment no. 6 reflects the mid-
term correction for the 2011-2012 Bienniat Budget. The amendmer�t includes
updated beginning fund balances, changes consistent with the preliminary 2012-
2012 Capital Facilities Plan,;and other changes granted`under previous budget
amendments.
�ce Chair Norman moved and Member Wagner seconded to approve Ordinance
No. 6379.
MOTION CARRIED UNANIMOUSLY. 3-0r
IV. RESOLUTIONS
A. Resolution No. 4771 (Coleman)
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A Resolution of the City Council of the City of Auburn, Washington,
authorizing the Mayor and City Clerk to execute a contract with
Washington2 Advocates, LLC, for consulting se.rvices
ResoluGon No. 4771 was reviewed by the Committee on November 21, 2011.
Vice Chair Norman moved and Member Wagnec seconded to approve Resolution
No. 4771.
MOTION CARRIED UNANIMOUSLY. 3-0.
B.: Resolution No. 4777 (Dowdy)
A Resolution of the City Council of the City of Aubum, Washington,
declaring certain items of property as surplus and authorizing their disposal
Public Works Director powdy explained that Resolution No. 4777 authorizes the
surplus of a t 994 road grader that is in poor condition and becoming increasingly
cosfly to mainfain.
Vice ChairNorman moved anii Member Wagner seconded to approve Resolution
No. 4777.
MOTION CARRIED UNANIMOUSLY. 3-0.
V. DISCUSSION ITEMS
A. Ordinance No. 6395 .(Coleman)
An Ordinance of the City Councif of the City of Auburn,,Washington,
correcfing Ianguage in Ordinance No. 6367, amending Section 8.08.180A of
the Auburn City code relating to residential garbage and recycling service
cha�ges
Finance Director Coleman explained that Ordinance No. 6395 corcects a
scrivener's error in Ordinance No. 6367 relating to solid waste rates that will be in
effect in 2012 and 2013.
B. Resolution No. 4780 .(Coleman)
A Resolution of the Gity Council of the City of Aubum, Washington,
authorizing the Mayor to execute a Services Contract with the Seattle-King
Counry'Department of Public Health for reimbursement of funds related to
_
2012 Local Hazardous Waste Management Program activities
Committee members reviewed Resolution No:4780, which approves a contract
with Seattle-King County Department of Public Health for funding related to the
Local Hazardous V1laste Management Program. The contract will pravide
$20,625.41 to the City to promote the Neighborhood Natural Yard Care Program
to one neighborhood and mail informational postcards to residents and
businesses.
C. Resolution No. 4781 (Coleman) '
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A Resolution of the City Council of the City of Au6um, Washington,
authorizing the.acceptance and appropriation of gFant funds in the amount
of One Hundred Twelye Thousand Seven Hundred Seventy Two Dollars
($112;772.00), and.authorizing the Mayor and City Clerkto execute an
Interlocal Agreement beiween King County-and fhe Gity of Aubum to accept _
said funds for implementation of the 2012-2013 Waste Reduction and
Recycling Grant Program
The Gammittee reviewed'Resolufion No. 4781, which provides a$112,772 grant
to the City under the 2012-20p3 Waste Reduction and Recycling Grant Program.
D. VADIS Service Agreement.AG-S-053 (Coleman)
The Committeereviewed the VADIS Service Agreement The agreement
represents an annual contract with VADIS for a 12-month Jitter coritrol program.
, VADIS,is a non-profit corporation that develops employment opportuities for
individuals with disabilities.
VI. ADJOURNMENT
There being.no further business to come before the Committee, the meetingadjaumed
at 6:17 p.m.
ARPROVED this�day of December, 2011.
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Nancy •k , Chair Danielle Daskam, Cify Clerk
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