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Home My WebLink About11-21-2011 cmoF_ �`* :• Fnance Committee : November 21, 2011 - 6:00 PM Annex Conference Room 1 WASHINGTON MINUTES I. CALL TO ORDER Chair Nancy Backus called the meeting to order at 6:00 p,m. in Conference Room 1 . located on the second floor of the City Hall Annez located at One East Main Street in Aubum. A. Roll Call Chair Backus, Vice Chair Lynn Norman, and Member Rich Wagner were present Also present.were: Mayor Peter B. Lewis, Gouncilmember John Partridge, Counciimembe.r-elect.L.argo Wales, Councilmember-eiect John Holman, � Counciimember-elect VUayne Os6orne, City Atto�ney Daniel B. Heid, Finance Director Shelley Coleman,Public Works Director Dannis Dowdy, Planning and Development Director:Kevin Snyder, Planning Manager Elizabeth Chamberlain, Employee Relations and Compensation Manager Jofin Fletcher, Govemment Relations Manager Garolyn Robertson, and City Clerk Danielle Daskam. • B. Announcements There was no announcement: C. Agenda Modificatlons Resolution No. 4776 was added as a discussion item. II. CONSENT AGENDA A. November 7, 2011 Minutes Vice Chair Norman moved and Member Wagner seconded to approve the November 7, 2011 minutes. MOTION CARRIED UNANIMOUSLY. 3-0. B. Claims Vouchers (Coleman), Claims check numbers 408917 through 409289 in the amount of $5,398;589.02 and dated November 21, 2011.. Committee members reviewed fhe claims and payroll v�uchers and briefly discussed claims youchers 408932, 408954, 409124, 408983; 409009, 409026, 409034, 409075, 409080; 409098,:409240, 409261 and 409081. Vice Chair Norman moved and Member Wagner seconded to approve the claims Page 1 of 6 and payroll vouchers. . MOTION GARRIED UNANIMOUSLY. 3-0. C. Payroll Vouchers (Coleman) Payroll check numbers 532357 to 532404 in the amount of $786,662.24 and electronic deposit transmissions in the amourrt of $1,192,229:40 for a grand total of $1;978,891.64 for the pay period covering November 3, 2011 to November 16, 2071. See ciaims vouchers for approval of payroll vouchers. II I. ORDINANCES A. �O[dinance No. 6380 (Coleman) An Ordinance of the C.ity Council of the City of Auburn, Washington, authorizing the levy of regula�property taxes by the Ciry of Aubum for collection in 2012 Ordinance No. 6380 sets the property tax levy for 2012. In response to a question from Councilmember Wagner, Finance Director Coleman,stated that Gity retains approximately $5 million banked levy capaciry. She cautioned thatthe City is near its levy lid of$2.10;the City is currerrtly levying $2.06. Vice Chair Norman moved anii Member Wagner seconded ta approve Ordinance No. 6380. MOT10N CARRIED UNANIMOUSLY. 3-0. IV. RESOLUTIONS A. Resolution No. 4767 {Coleman) A Resolution of the City Councif of the City of Aubum, Washington, authorizing the Mayor and the City Clerkto execute an Agreement for Services between the Gity of.Auburn a,nd the Au6urn Area Chamber of Commerce to operate a visitor information cenfer, promote tourism awareness within the Gity and to provide services associated with supporting the City'§ economic development efforts Resolution No..4767approyes a serviceagreemerd behveen the Auburn Area Chamber of Commerce and the City of Autiurn. The Resolution was discussed at the November7, 2011 Finance Committee meeting. Vice Chair Norman moved and Member Wagner seconded to approve Resolution No. 4767. MOTION CARRIED UNANIMOUSLY. 3-0. Page 2 of 6 B. Resolution No. 4775 (Heineman) A Resolution of the City Counc'il of the City of Auburn, Washington, authorizing the Mayor and Ciry Glerk to execute and publish an amended Deferred Compensation Plan'for the City of Aubum that complies with the new provisions of federal law:that deal with govemmeM deferred compensation plans Employee Relations and Compensation Manager Fletcher explained that ResoluGon No. 4775 amends the deferced compensation plan for the City of Aubum to ensure compliance with the new provisions of federal law that deal with government deferred compensation plans. Vice Chair No�man moved and Member Wagner seconded to approve Resolution No. 4775. MOTION CARRIED UNANIMOUSLY. 3-0. V. DISCUSSION ITEMS A. Ordinance No. 6391 (Dowdy) An Ordinance ofthe.City Gouncil of the City of Aubum, Washington, amend.ing Ch.apter 13.41. of the Aubum City Code relating to UtilitySystems Development Charge Public Works Director powdy stated that proposed Ordinance No:6391 provides a reduction in utility system development charges if.Loini Impact Development techniques are used by fhe developer. Developers can eam up to a seventy- percent reduction in system development charges. The use of Low Impact Development techniques more closely replicates pre- development fiows, thereby reducing the hydraulic load on utility system infrastructure, system maintenance, and capital improvement needs. B. Ordinance No. 6385 (Snyder) An Ordinance of'the City Council of the Ci_ty of Aubum, Washington, amending Sections 14.03.101 and 14.03.030 of the Aubum City Code relating to project permit decisions and adding a new Chapter, Chapter 18.53 to the Auburn City Gode relating to Master Plans Planning Manager Chamberlain presented Ordinance No. 6385, which will amend 4he zoning code to include a master plan concept that,would be applicable to institutional uses, such as a community college, and potentially larger scale commercial uses. The code is structured to apply to institutional uses on a minimum five acre site and commercial uses on a minimum ten acre site. Vice Chair Norman spoke 'in favor of the Ordinance. Member Wagner noted that the word "ratio" should be included after the statement"Residential floor area of up to 4.0"that appears in the incentives table Page 3 of 6 on page 9 of the ordinance. C. Ordinance No. 6392 (Snyder) An Ordinance ofthe City Council of the City of Auburn, Washington, amending the Fiorito Business Park Rezone approved under Ordinance No. 6297 � Planning Manager Chamberlain explained that the Ordinance amends a previously approved business park rezone. The rezone affects three adjacent parcels located jusYnorth of 15th Street NW and just east of State Route 167. The amendment would increase the allowable building square footage by eight percent to accommodate a development application for an industrial laundry facility proposed for the site. The HCSA laundry facility would have a first fioor square footage of 102,822;square feet and a totai building square footage of 145,927. City Attomey Heid reminded the Committee that the matter before the Council is considered a quasiyudiciai matter. It was noted that the proposed facility will provide approximately 150 family wage jobs for Aubum. D. Resolution No. 4772 (Snyder) A Resolution of the City Council of the City of Auburn, Washington, ratifying the amendmeMs to the Pierce County Countywide Planning Policies related to a Vision 2040 consistency update and designation of three new Candidate Centers in Pierce County Flanning Manager Chamberlain explained that Resolution No. 4772 amends the Pierce County Countywide Planning Policies. The amendments update the planning policies to be consistent with the Puget Sound Regional Council's Vision 2040 planning policies. The Planning and Community Development Committee reviewed the Resolution on Novemberl4th and recommended approval. E. Resolution No. 4773 (Snyder) A Resolution of the City of Auburn, Washington, approving and authorizing execution of the three inte�local agreements with Pierce County, thereby amendingthe Pierce Counry Countywide Planning Policies designating three new candidate regional centers. Planning Manager Chamberlain explained that jurisdictions submitted their applications to the Pieroe County Regional Council for designation as regional cer�ters: Cities of Sumner and Pacific for a new Manufacturing and Industrial Center City of Tacoma for a new Manufacturing and Industrial Center City of University Place fo�a new Regional Growth Center Page 4 of 6 The Planning ancl Community Development Committee reviewed the Resolution on N�vember 14th and recommended approvaL F. Resolution No: 4771 {Coleman) A Resolution of the City Council of the City of Auburn, Washington, authorizing the Mayor and City Cleric ta execute a contract with Washington2 Advocates, LLC;for consulting services GovemmentRelations Manager Robertson stated that Resolution No. 4771 authorizes a contract with Washington Advocates LLC for consulting services. � The contract represents a renewal of an existing contract. The City has had a contractual relationship witFi Washington Advocates fo�approximately five years. � 7here are no changes to the contract terms and rate. G. Auburn School District Impact Fees (Coleman) The Committee members reviewed a letter from 4he Auburn School District submittingtheir annual report for fiscal year ending August 31, 2011 relating to school impact fees. � H. September 2011 Financial Report (Coleman) Committee members reviewed the September 2011 Financial Report. Finance Directar Coleman noted that revenues are slightly ahead of predictions and expenditu�es are lower than anticipated. She also noted on the working capital spreadsheet that the Cemetery Fund is operating at a loss, I. Utility Billing — Monthly Billing vs Bi-Monthly Billing (Coleman) Finance Director Coleman presented information for discussion to review the cost difference between monthly utility biiiing versus bi-monthly billing. The approximate cost to biil monthly rather than every other month is approximately $49,700 annually. Finance Director Coleman recommended that, although the cost is greater, the City retain the monthly billing practice to better serve the customers and collection. After further discussion, the Committee agreed to retain the monthly utility billing process. J. Resolution No. 4776 A Resolution of,th.e City Council_of the City of Auburn, Washington, authorizing the Mayor to accept a grant from the VVashington State Transportation Improvement Board for construction of the M Street SE Underpass Project Resolution No. 4776 was added to the agenda. Public Works Director powdy announced that Resolution No. 4776 authorizes the acceptance of a Washington State TransPortation Jmprovement Board grant in the amount of$3 million for the M Street Underpass Project. The grant completes the M Street SE Underpass Project funding package, Page 5 of 6 VI. ADJOURNMENT There being no furtherbusiness to come before the Committee, the meeting adjourned at 6:46 p.m. � APPROVED this -�`day of December, 2011. /��k�e��,la-�-�—� Nancy cus;Chair Danielle Daskam, City Clerk Page 6 of 6