HomeMy WebLinkAbout12-06-2011 City of Auburn Law Enforcement Officers and Firefighters Disability Board
Tuesday, December 6, 2011 - 10:00 AM — Council Conference Room
MINUTES
I. CALL TO ORDER
Chair Jim Kelly called the meeting to order at 10:00 a.m. in the Council
Conference Room located at Auburn City Hall, 25 West Main Street in Auburn.
Chair Kelly and the following Board members were present: Chair Pro Tem Bud
Larson, Member Lynn Norman, Member Virginia Haugen, and Member Bill
Petersen. Also present were Board Attorney Steve Gross, Valley Regional Fire
Authority Administrator Eric Robertson, and LEOFF Board Secretary Danielle
Daskam.
II. AGENDA MODIFICATIONS
Claims from David Hannity, M. Eric Bearscove, Loren Anderson, and William
Petersen were added to the agenda.
III. APPROVAL OF MINUTES
A. Minutes of the November 1, 2011 LEOFF Board Meetinq
Motion by Chair Pro Tem Larson, second by Member Petersen to approve
the minutes as distributed.
MOTION CARRIED UNANIMOUSLY. 5-0.
IV. UNFINISHED BUSINESS
A. Pendinq Disabilitv Leave/Retirement Applications
1. Rudv Peden
Effective date of Disability: September 10, 2011
Last Day of Service: September 9, 2011
On October 4, 2011 , the LEOFF Board approved Chair Kelly's
previous action and approved disability leave for Mr. Peden
effective September 10, 2011, with last day of service on
September 9, 2011.
Mr. Peden submitted an undated monthly physician statement from
David Newell, Attending Physician, with Swedish Neuroscience
Institute, received by the LEOFF Board Secretary on November 28,
2011 .
LEOFF Board Minutes
December 6, 2011
Page 1
City of Auburn Law Enforcement Officers and Firefighters Disability Board
Tuesday, December 6, 2011 - 10:00 AM — Council Conference Room
Motion by Member Petersen, second by Chair Pro Tem Larson to
continue disability leave for Mr. Peden for an additional thirty days
or until cessation of disability, whichever is sooner.
MOTION CARRIED UNANIMOUSLY. 5-0.
B. Pendinq Medical/HearinqNision Dental Claims
1 . Doris Darouc7h
A request for reimbursement for miscellaneous reimbursables in
the amount of $7.11.
On November 1, 2011, the LEOFF Board tabled Ms. Darough's
claim pending the receipt of additional information supporting the
medical necessity for the miscellaneous items. No new information
was received.
Motion by Member Petersen, second by Chair Pro Tem Larson to
table the claim for an additional month pending the receipt of
additional information.
MOTION CARRIED UNANIMOUSLY. 5-0.
V. NEW BUSINESS
A. Disabilitv Leave/Retirement Applications
No application for disability leave(retirement was received.
B. Appeals/Requests for Reconsideration
No request for reconsideration was received.
C. Medical/Hearinq/Vision Claims
1 . Doris Darouph
Request for reimbursement of long term care costs for the month of
October, 2011 in the amount of $3,064.97, pharmacy expenses in
the amount of $171.06, and miscellaneous reimbursables in the
amount of $39.55.
Chair Kelly noted that Section 9.04(B) of the LEOFF Policies and
Procedures provides, "Non-medical charges, including, but not
limited to, hair care, personal toiletries and sundries, bed holds,
cable television fees, recreational events organized by the skilled
nursing facility shall not be reimbursed."
LEOFF Board Minutes
December 6, 2011
Page 2
City of Auburn Law Enforcement Officers and Firefighters Disability Board
Tuesday, December 6, 2011 - 10:00 AM — Council Conference Room
Motion by Chair Pro Tem Larson, second by Member Petersen to
approve $3,064.97 in long term care reimbursement.
MOTION CARRIED UNANIMOUSLY. 5-0.
Motion by Chair Pro Tem Larson, second by Member Petersen to
deny the claim for reimbursement of miscellaneous
reimbursables/sundries in the amount of $39.55.
MOTION CARRIED UNANIMOUSLY. 5-0.
The pharmacy expenses do not require full Board approval and will
be processed by the Board Secretary.
2. William Pitzl
Request for approval of dental expenses in the amount of $178.20
for services received on November 23, 2011. Mr. Pitzl has not
received dental reimbursement in 2011.
Motion by Member Petersen, second by Chair Pro Tem Larson to
approve the claim in the amount of $178.20.
MOTION CARRIED UNANIMOUSLY. 5-0.
3. Cov Franklin Grall
Request for reimbursement of dental expenses in the amount of
$889.00 for services received on November 21 and 22, 2011.
Motion by Member Petersen, second by Chair Pro Tem Larson to
approve the claim in the amount of $889.
Board members questioned the amount requested for
reimbursement ($889.00) versus the current charges ($884.00)
showing on the statement submitted by Mr. Grall. An additional
statement for services in the amount of $50.00 was also enclosed
Motion by Member Petersen, second by Chair Pro Tem Larson to
table the claim pending clarification of the amount requested for
reimbursement.
MOTION CARRIED UNANIMOUSLY. 5-0.
4. Ed Wolters
LEOFF Board Minutes
December 6, 2011
Page 3
City of Auburn Law Enforcement Officers and Firefighters Disability Board
Tuesday, December 6, 2011 - 10:00 AM — Council Conference Room
Request for reimbursement of dental expenses in the amount of
$785.00 for services received on April 11 , May 3, July 14 and
October 19, 2011.
Motion by Chair Pro Tem Larson, second by Member Petersen to
approve the claim in the amount of $785.00.
MOTION CARRIED UNANIMOUSLY. 5-0.
5. Sammy MulkeV
Request for reimbursement of inedical expenses in the amount of
$428.43.
Motion by Member Petersen, second by Chair Pro Tem Larson to
approve the claim in the amount of $428.43.
MOTION CARRIED UNANIMOUSLY. 5-0.
6. Bettv Crain
Request for reimbursement of long term care in the amount of
$5,115.00 for services received in August and September, 2011.
Member Petersen abstained from consideration of Ms. Crain's
claim.
Motion by Chair Pro Tem Larson, second by Member Norman to
approve the claim in the amount of $5,115.00.
MOTION CARRIED UNANIMOUSLY. 4-0. Member Petersen
abstained.
7. Clifford Phillips
Request for pre-authorization for the purchase of two hearing aids
in the amount of $5,400.00.
Motion by Member Petersen, second by Chair Pro Tem Larson to
approve the claim in the amount of $5,400.00.
Motion by Member Petersen to amend his motion to instruct the
Board Secretary to forward Mr. Phillips' information to the Costco
Hearing Aid Center for a price comparison and authorize
reimbursement up to the amount quoted by Costco for the same or
similar device. Motion was seconded by Chair Pro Tem Larson.
LEOFF Board Minutes
December 6, 2011
Page 4
City of Auburn Law Enforcement Officers and Firefighters Disability Board
Tuesday, December 6, 2011 - 10:00 AM — Council Conference Room
MOTION CARRIED UNANIMOUSLY. 5-0.
8. David Hannitv
Request for reimbursement of vision expenses in the amount of
$270.00 for services received on November 18, 2011.
Motion by Member Petersen, second by Chair Pro Tem Larson to
approve the claim in the amount of $270.00.
MOTION CARRIED UNANIMOUSLY. 5-0.
9. M. Eric Bearscove
Request for reimbursement of vision expenses in the amount of
$65.00 for an eye exam and $219.97 for lenses and frames for
services received on November 8, 2011.
Motion by Chair Pro Tem Larson, second by Member Petersen to
approve the claim as submitted.
MOTION CARRIED UNANIMOUSLY. 5-0.
10. Loren Anderson
Request for reimbursement of vision expenses in the amount of
$284.49 for services received on April 20, 2011.
Motion by Member Petersen, second by Chair Pro Tem Larson to
approve the claim in the amount of $270.00, which is the annual
maximum allowed under the LEOFF Policies.
MOTION CARRIED UNANIMOUSLY. 5-0.
11 . William Petersen
Request for reimbursement of vision expenses in the amount of
$44.00 for an eye exam and $130.00 for contacts for services
received on November 10, 2011.
Member Petersen abstained from consideration of his own claim.
Motion by Chair Pro Tem Larson, second by Member Norman to
approve the claim as submitted.
MOTION CARRIED UNANIMOUSLY. 4-0. Member Petersen
abstained.
LEOFF Board Minutes
December 6, 2011
Page 5
City of Auburn Law Enforcement Officers and Firefighters Disability Board
Tuesday, December 6, 2011 - 10:00 AM — Council Conference Room
D. Appointment of Member-at-LarQe
Board members reviewed a letter of interest received from Kurt Vogel for
the Board's member-at-large position.
Board Secretary Daskam reported that the notice of Board position
opening was published in the Auburn Reporter on November 11, 2011.
Approximately three weeks were given for interested parties to submit a
letter of interest. Mr. Vogel's was the only letter of interest received.
According to Mr. Vogel's letter, he is a third generation Auburn resident.
He was a member of the Auburn Fire Department and Valley Regional
Fire Authority from July 1981 until his retirement in February 2009. Mr.
Vogel is a retired LEOFF 2 member.
Motion by Member Petersen, second by Member Norman to accept and
appoint Mr. Vogel as the Board's member-at-large for the term beginning
January 1, 2012.
MOTION CARRIED UNANIMOUSLY. 5-0.
E. Election of the Police LEOFF Board Representative
Board Secretary Daskam announced that Jim Kelly has been elected as
the Police Department representative to the LEOFF Board for a term
beginning January 1, 2012 through December 31, 2013.
F. Outqoing Board Members
Chair Kelly thanked Chair Pro Tem Bud Larson and Members Norman
and Haugen for their service and their participation on the LEOFF Board.
VI. ADJOURNMENT
There being no further business to come before the Board, the meeting
adjourned at 10:27 a.m.
, �
APPROVED THE ^� `` DAY OF JANUARY, 2012.
�^,
� " ��; ��� �
Chair �' Danielle Daskam, Board Secretary
LEOFF Board Minut>s
December 6. 2011
Page G
City of Aubum Law Enforcement Offlcers and Firefighters Disability Board
Tuesday, December 6, 2011 - 10:00 AM —Council Conference Room
MINUTES
I. CALL70 ORDER �
Chair Jim Kelly cailed the meeting to order at 10:00 a.m. in the Councii
Conference Room located at Aubum City Hall, 25 West Main Street in Aubum..
Chair Kelly and the following Board members were present: Chair Pro Tem Bud.
Larson, Member Lynn ,Norman, Member vrginia Naugen, and Member Bill
Petersen:. Also present were Board Attomey Steve Gross, Valley Regional Fire
Autfiority Administrator Eric Ro6ertson, and LEOFF Board Secretary Danielle
Daskam.
II. AGENDA MODIFICATIONS
Claims from David Hannity, M. Eric Bearscove, Loren Anderson, and William
Petersen were added to tfie agenda.
III. APPROVAL OF MINUTES
A. Minutes of the November 1. 2011 L.EOFF Board Meetina
Motion by Chair Pro Tem Larson, second 6y Mem6er Petersen to approve
the minutes as distributed.
MOTION CARRIED UNANIMOUSLY. 5-0.
IV. UNFINISHED BUSINESS
A. Pendina Disabilitv Leave/Retirement Aoolications
1. Rudv Peden
EffectiVe date of Disability: Septemtier 10, 2011
Last Day of Service: September 9, 2011
On Octo6er 4, 2011, the IEOFF Board approved Chair Kelly's
previous ac4ion and approved disabil'ity leave for Mr. Peden
effective _September 10, 2011, with last day of service on
September 9, 2011.
Mr. Peden submitted an undated monthly physician statement from
David Newell, Aftending Physician, with Swedish Neuroscience
Institute, received by the LEOFF Board Secretary on November 28,
2011. �
LEOFF Board Minutes
December 6, 2011
Page 1
City of Auburn Law Enforcement Officers and Firefighters Disability BoaM
Tuesday,December 6, 2011 - 10:00 AM-Council Conference Room
Motion by Member Petersen, second by Chair Pro Tem Larson to
continue disa6ility leave for Mr. Peden for an additional thirty days
or until cessation of disability, whichever is sooner.
MOTION CARRIED UNANIMOUSLY. 5-0.
B. Pendina Medical/MearinaNision Dental Claims
1. Doris Darouah
A request for reimbursement for miscellaneous reimbursables in
the amount of$7.11.
On November" 1, 2011, the LEOFF Board tabled Ms. Darough's
claim pending the receipt of additional information supporting the
medical necessity forthe miscellaneous items. No new information
was received.
Motion by Member Petersen, second by Chair Pro Tem Larson to
table the claim for arr additional month pending the receipt of
additional information.
MOTION CARRIED UNANIMOUSLY. 5-0.
V. NEW BUSINESS
A. Disabilitv Leave/Retirement Aaolications
No application for disability leave/retiremerrt was received.
B. Aaaeals/Requests for Reconsideration
No request for reconsideration was received.
C. MedicaUHearinqNsion Claims
1. Doris Darouah
Request for reimbursement of long ferm care costs for the month of
October, 2011 in the amount of $3,064.97, pharmacy expenses in
the amount of $171.06, and miscellaneous reimbursa6les in the
amount of$39.55.
Chair Kelly noted that Section 9.04(B) of the LEOFF Policies and
Procedures provides, "Non-medical charges, including, but not
limRed to, hair care, personal toiletries and sundries, bed holds,
cable television fees, recreaUonal events organized by the skilled
nursing facility sFiall not be reimbursed."
LEOFFBoard Minutes
December 6, 2011
Page 2
City of Aubum Law Enforcement Officers and Firefighters Disabil"rty Board
Tuesday, December 6, 2011 - 10:00 AM—Council Conference Room
Motion by Chair Pro Tem Larson, second by Member Petersen to
approve $3;064.97 in long tertn care reimbursement.
MOTION CARRIED UNANIMOUSLY. 5-0.
Motion by Chair Pro Tem Larson, second by Member Petersen to
deny the claim for reimbursement of miscellaneous
reimbursables/sundries in the amount of$39.55.
MOTION CARFtIED UNANIMOUSLY. 5-0.
The pharmacy expenses do no4 require full Board approval and will
be processed by the Board Secretary.
2. William PitrL
Request for approval of dental expenses in the amount of $178.20
for services received on November 23, 2011. Mr. Pitzl has not
received dental reimbursement in2011.
Motion by Member Petersen, second by Chair Pro Tem Larson to
approve the claim in the amount of$178.20.
MOTION CARRIED UNANIMOUSLY. 5-Q
3. Cov Franklin_Grall
Request for reimbursement of dental expenses in the amouM of
$889.00 for services received on November 21 and 22, 2011.
Motion by Member Petersen, second by Chair Pro Tem Larson to
approve the claim in the amount of$888.
Board mem6ers questioned 4he amount requested for
reimbursement ($889.00) versus the current charges ($884.00)
showing on the statement submitted .by Mr. Grall: An additional
statement fo�services 'in the amount of$50.00 was also enclosed
Motion by Member Petersen, second by Chair Rro Tem Larson to
table the claim pending cla�cation of the amount requested for
reimbursement.
MOTION CARRIED'UNANIMOUSLY. 5-0.
4. Ed Wofters
LEOFF Board Minutes
Decem6er 6, 2011
Page 3
City of Aubum Law Enforoement Officers and Firefighters Disability Board
Tuesday, December 6, 2011 - 10:00 AM— Council Conference Room
Request for reimbursement of dental expenses in the amouM of
$785.00 for services received on April 11, May 3, July 14 and
October 19, 2011.
Motion by`Chair Pro Tem Larson, second by Member Petersen to
approve the claim in the amount of$785.00.
MOTION CARRIED UNANIMOUSLY. 5-0.
5. Sammv Mulkev
RequesYfor reimbursemerrt of inedical expenses in the amount of
$428.43.
_ Motion by Member Petersen, second by Chair Pro Tem Larson to
approve the claim in the amountof$428.43.
MOTION CARRIED UNANIMOUSLY. 5-0.
6. BettV Crain
Request for reimbursement of long term care in the amount• of
$5;115.00 for services received in Augusf and September, 2011.
Member Petersen abstained from consideration of Ms. Crain's
Gaim.
Motion by Chair Pro Tem Larson, second by Member Norman to
approve the claim in the amount of$5,115.00.
MOTION CARRIED UNANIMOUSLY. 4-0. Member Petersen
abstained. �
7. Clifford.Phillios
Requesf for pre=authorization for the purchase of two hearing aids .
in the amount of$5.,400.00.
Motion by Member Petersen, second by Chair Pro Tem Larson to
approve the claim 'in the amount of$5,400.00.
Motion by ;Member Petersen to amend his motian to instruct the
Board Secretary to forward Mr: Phillips' infortnation to the Costco
Hearing Aid Center for a price comparison and authorize
reimbursement up to the amount quoted by. Costco for the same or
similar deVice. Mo4ion was seconded by Chair Pro Tem Larson.
LEOFFBoard Minutes
December 6, 2011
Page 4
City of Auburn Law Enforeement Officers and Firefighters Disability Board
Tuesday, December 6, 2011 - 10:00 AM=Council Conference Room
MOTION CARRIED UNANIMOUSLY. 5-0.
8. David Hannitv
Request for `reimbursement of vision expenses in the amounf of
$270.00 for services received on November 18, 2011.
Motion by Member Petersen, second by Chair Pro Tem Larson to
approve the claim in the amount of$270.00.
MOTION CARRIED UNANIMOUSLY. 5-0.
9. M. Eric Bearscove
Reque§t for �eimtiursement of 4ision expenses in the amount of
$65.00 for an eye exam and $219.97 for lenses and frames for
services received on November8, 2011.
Motion by Chair Pro Tem Larson, second by Member Petersen to
approve the claim as submitted.
MOTION CARRIED UNANIMOUSLY. 5-0.
10. Loren Anderson
Request fo� �eimbursement of vision expenses in the amount of
$284.49 for services received on April 20, 2011.
Motion by Member Petersen, second by Chair Pro Tem Larson to
approve the claim in the amount of $270.00, which is the annual
maximum allowed under the LEOFF Policies.
MOTION CARRIED UNANIMOUSLY. 5-0. .
11. William Petersen.
Request for teim6ursement of vision expenses 'in the amount of
$44.00 for an eye exam and $130.00 for contacts for services
received on Novemberl0, 2011.
Member Pefersen abstained from consideration of his own claim.
Motion by. Chair !Pro Tem Larson, second by Member Norman to
approve the cl_aim as submitted.
MOTION CARRIED UNANIMOUSEY. 4-0. Member Petersen
abstained.
LEOFF Board Minutes
Decemtier 6, 2011
Page S
City of Auburn Law Enforeement Officers and Firefighters Disability Board
Tuesday, December 6, 2011 - 10:00 AM —Council Conference Room
D. Appointment of Member-at-Larae �
Board mem6ers reviewed a letter of>interest received ftom Kurt Vogel for
theBoard's member-at-large position.
Board Secretary DasKam reported that` the notice of Board position
opening was published in the Auburn Reporter on November 11, 2011.
Approximately three weeks were given for interested parties to submit a
letter of interest. Mr. Vogel'swas the only letter of interest received.
According to Mr. Vogel's letter, he is a third generation Aubum resident.
He'was a member of the Auburn Fire Department and Valley Regional
Fire Au4hority from July 1981 until his retirement in February 2009. Mr.
Vogel is a retired LEOFF 2 member.
Motion by Membe� Petersen, second by Member Norman to accepY and
_ _.. .
appoinY Mr. Vogel as the Board's member-at-large for the term beginning
January 1, 2012.
MOTION CARRIED UNANIMOUSLY. 5-0.
E. Election of the Police LEOFF Board Reoresentative
Board Secretary Daskam announced' that Jim Kelly has been elected as
the Police DepartrneM representative to the LEOFF Board for a term
beginning January 1, 2012 through December 31, 2013.
F. Outqoina Board Members
Chair Kelly thanked Chair Pro Tem Bud Larson and Members Norman
and Haugen for their service and their participation on the LEOFF Board.
VI. ADJOURNMENT
There being no further business to come b"efore the Board, the meeting �
adjoumed at 10:27 a.m.
APPROVED THE ��- DAY OF JANUARY, 2012.
� /�_
Ch ir - Danielle Daskam, Board Secretary
LEOFF Board Minutes
December 6,.2011
Page 6