HomeMy WebLinkAbout12-19-2011 c�,roF, -��* � City Council Meeting
December 19, 2011 - 7:30 PM
; Auburn City'Hall ,
wn3HiNCroN' MINUTES
I. CALL TO ORDER
A. Flag Salute
Mayor Peter B. Lewis called the meeting to order at 7:30 p.m::and led those in
attendance in the Pleclge of Allegiance.
, B. Roll Call
Gouncilmembers presentc Rich Wagner, Sue Singer, Nancy Backus, Bill Peloza,
tynn Norman, Virginia Haugen and John Partridge.
� Department Directors and staff members present: City Attorney Daniel B. Heid,
Public Works Director'Dennis Dowdy, Planning and DevelopmenYDirector Kevin
Snyder, Farks Maintenance Manager Mike Miller, Economic Development
- Manager poug Lein, Finance Director Shelley Coleman, Police Commander David
Colglazier, Transportation Planner Chris Hankins, and City Clerk Danielle
Daskam.
C. Announcements, Appofntments, and Presentations
There was no announcement.
D. Agenda Modifications
Agenda modification§ included a revised Ordinance No. 6393 and the removal of
Resolution Na 4782 from the agenda.
II. CITIZEN INPUT, PUBUC HEARINGS & CORRESPONDENCE
A. Public Hearings
1. 2012-2017 Transportation Improvement Program (TIP)
(Norman/Dowdy)
City Council conduct a public hearing to receive public comments and
suggestions,with regard_to the propo§ed2012-2017 Transpoitation
Improvement Program (TIP)
Public Works Director powdy presented the staff report for the hearing on.
the proposed 2012-2017 Transportation Improvement Program (TIP). �
Director'Dowdy expiained that the TIP is a detailed programming document
fortransportation improvements over a"six year period. The Pian is intended
to ensure that the Citywill have:available advance plans as a guide in
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carrying out a coordinated street construcUon plan. Director powdy stated
that the results of the Council's spring fransportation retreat have been
included in the TIP. Upon the Council`sapproval of the TIP, the TIP wiil be
forwarded to thePugetSound Regionaf Council for inclusion in the regional
Vansportation plan, which qualifies the City's TI P projects for state and
federal grant funds. Next year, the Comprehensive Transportation Plan and
the Capital Facilities Plan will be updated to incorporate any new projects
from the TIP.
Mayor Lewis opened the_public hearing at 7:33 p.m. No one requested to
address the Council, and the hearing was closed.
B. Audience Participa#ion
This is the place on the agenda where the public is invited to speak to the
Cify Council on any issue. Those wishing fo speak are reminded to sign in
on the form provideal.
There was no audience participation.
C. Correspondence
There was no correspondence for Council's review.
III. COUNCIL COMMITTEE REPORTS
A. Municipal Services
Chair Peloza reported the Municipal Services Committee met December 12,
2011. The Committee reviewed Ordinance No. 6395 related to solid waste
fees, ResoluUon No. 4780 approving a contract with Seattle-King County
Department of Public Heal#h for the 2012 Local Hazardous Waste Management
Program, Resolution No.4781 accepUng a grant from King County for the 2012- .
2013 Waste Reduction and Recyciing Grant Program, and the 2012 litter control
service agreement with VADIS. The Committee also agreed to add street median
maintenance to its project matrix. The next regular meeting of the Municipal
Services Gommittee.is scheduled for January 9, 2012.
B. Planning & Community DeVelopment
Chair Norman reported the Planning and Community Development Committee
met December 12, 2011. The Committee reviewed Resolution No. 4770
approving the Transportation Improvement Program, Ordinance No. 6388 relating
to off-street parking and;loading regulations, Ordinance No. 6390 relating to
outdoor lighting standards, and Ordinance No: 6393 relating to school impact
fees. The Committee also reviewed and forwarded to Councif Ordinance No. 6387
relating to landscaping and screening regulations�and Ordinance No. 6389 '
relating to administrative variances. The Committee also received an update on
two grants that the Planning and Development staff are working on in conjunction
with the Parks, Arts and Recreation Department. The next regular meeting of ihe
Planning and Community Development Committee is scheduled for January 9,
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2012 at 5:00 p.m.
C. Public Works '
Chair Wagnerreported the Public Works Committee met this afternoon at 3:30.
The Gommittee approved the renewal of a right-of-way use permit for King County
Housing Authority, approVed annual on-call professional services agreements,
approved a consultant agreement with Golder.Associates, Inc.; and approved a
final pay estimate relateii to Project No. CP1117,the2011 Arterial and Collector
Crack Seal Projec[. TFie Committee postponed ac4ion on Resolution No. 4782
relafed to Public Works fees. The Committee discussed Resolution No. 4770,
_ .
relating to the 2012-2017 Transportation Improvemenf Program, and the statusof
capital projects: The next regularmeeting of the Public Works Committee is
scheduled for January 3,2012 at 3:30 p.m.
D. Flnance
Chair Backus reported the Fnance Committee met this evening at5:00. The
Committee approved claims and payroll vouchers, including claims vouchers for
Metro Sewer charges in the amount of approximately$1 million, payment in the
amount of$280,000 to Puget Paving, payment.to SCORE in the amount of
$457,000 for jaii fees, and$131,000 to Wat, Inc:for technical services for in-field
vehicles. The Committee aiso discussed Ordinance No. 6393 relating to school
impact fees and the October2011 Financial Report. The next regular meeting of
the Finance Committee is scheduled for January 3, 2012 at 5:00 p.m.
E. Les Gove Community Campus
The Les Gove Community Center Committee has not met since the last Council
meeting.
F. Downtown Redevelopment
Chair Norman reported that the Downtown Redevelopment Committee met in its
final session on Decemb.er 13, 2011. The Committee approved the final
payment for Project No. CP0922, the City Hall Plaza Improvements. Chair
Norman thanked the members of the committee for their work and staff for their
efforts.
G. Council Operations Committee
The Council Operations Committee has not met since the Iast Council meeting.
IV. REPORTS
At.fhis time fhe Mayor and City Council may report on significant items
associated with their appoinfed positions on federal, state, regional and local
organizations.
A. From the Council
Deputy Mayor Singer expressed thanks for the opportunity and privilege to
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serve the City over the past sixteen years.
Councilmember Wagner reported on his attendance at the Regional Access
Mobility Partnership (RAMP) meeting that serVes as the Pierce County ,
transportation#orum, the senior center coffee hour, and a memorial service for
Steve Taylor, Planner for the Muckleshoot Indian Tribe.
� Councilmember Fartridge reported on his attendance at the monthly meeting of
the Regional Law, Safetyand Justice Committee and a meeting of the Lois Renfro
Foundation that serves at-risk teens in the Auburn community. Councilmember
Paitridge also reported on fund raising efforts forthe Aubum Valley Humane
Society,:particularly the efforts of the RiverCrafters, a group of quilters who
oompleted a quiR and raffleii it off to benefit the'Auburn Vailey Humane Society.
The'River Crafters raised over$1,200 and will receive a charter membershiP in
the Auburn Valley Humane 9ociety.
Counciimember Norman reported on her attendance at the Lakeland Elementary �
DAREgraduation.
Councitmember Backus reported on a meeting of the Valley Regional Fire
Authority Board and her participation at the Breakfast with Santa event
CouncilmemberPeloza thanked Deputy Mayor Singerand Councilmember
Partridge for their service om the Municipaf Services Committee. Councilmember
Peloza reminded that the National League of Cities offers a free prescription
discount program that is available to City of Aubum resideMs. Aubum is ranked
fourteenth among the top twenty cities in the United Statesfior prescription
savings. The Program has saved Auburn residents over$88;000 in prescription
costs. Councilmember Peloza also reported on his attendance atthe Regional
Water Quality Committee meeting, the Watec Resource Inventory Area (WRIA) 9
Forum, the King County Solid Waste Advisory Committee, the Santa breakfast,
and senior lunch.
Councilmember Haugen thanked all departmerrt directors for their work, and
thanked Mayor Lewis and Councilmembers for the honor to serve the City of
Auburn.
B. From the Mayar
Mayor Lewis spoke regarding the recent passing of Steve Taylor, Planning
Director:for the Muckleshoot Indian Tribe. Mayoriewis thanked
outgoing Councilmembers!Norman and Haugen.and Deputy Mayor Singer for
their service to the community. Mayor Lewis noted several Council
accomplishments that occurred over their tenure, including the Lake Tapps
Parkway, 4he 3�d Street Bootli Bridge, the M Street SE Underpass, 277th Street,
the A/B Street Corridor, and the Promenade, representing over$130 million
in valuebrought back to tfie city.
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V. CONSENT AGENDA
A. Minutes of the Decembe� 5, 2011 Regular Meeting
B. Claims Vouchers (Backus/Goleman)
Claims check numbers 409584 through 410028 in the amount of$5,848,263.99
and dated December 19, 2011.
C. Payroll Vouchers (Backus/Coleman)
Payroli check numbers 532493 to 532550 in the amount of$798,180.83 and
electronic deposit transmissions in the amourtt of$1,216,196.81 for a grand total
of $2,014,377.64 for the pay period covering December 1, 2011 to December 14,
2011.
D. Annual On-Call Professional Service Agreements (Wagner/Dowdy)
City Council approve new annual On-Call Professional Service Agreements
for 2012.
E. Public Works Consultani Agreement AG-C-408 (WagnedDowdy)
City Council grant permission to enter into Consultant Agreement No. AG-G408
with Golder Associated Inc. for engineering services for Rroject No. CP1107,
Fulmer Welifield Improvemerits
F. Public Works Project No. C.P1117 (WagnerLDowdy)
City Council approve Final Pay Estimate No: 2 to Small Works Contract No.
11-19 in the amount of $45,697.85 and accept construction of Project No.
CP1117, 2011 Arterial & Collector Crack Seal Project
G. Final Pay Estimate Contract 10-24 Project CP0922 (NormaNSnyder)
City Council approve Final Pay Estimate No. 11 to Contract 10-24 in the amo.unt
of$2,737.50 for a total contract price of$1,536,843.37 with R.L. Alia Company
and accept construction of Project No. CP0922 City Hall Flaza Improvements.
H. VADIS Senrice Agreement AG-S-053 (Peloza/Coleman)
City Council approye 2012 Service Agreement No. AG-S-053 with Vadis.
Deputy MayorSinger moved and Councilmember Wagner seconded to approve
the Consent Agenda,
In response to questions from Councilmember Naugen, Finance Director
Coleman provided details regarding claims vouchers 409588, 409829, and
409665.
MOTION CARRIED UNANIMOUSLY. 7-0.
VI. UNFINISHED BUSINESS
There was no unfinished business.
VII. NEW BUSINESS �
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There was no new business.
VI II. ORDINANCES
A. Ordinance No. 6387 (Norman/Snyder)
An Ordinance of the City Councit of the Ci,ry of Auburn, Washington,
amending Chapter 18.50 of the Aubum City Code, Landscaping and
Screening,  and adding a new Section 18.04.318 to Chapter 18.04 of
the Auburn City Code, Definitions, all relating to landscaping and screening
CouncilmemberNorman moved and Councilmember Backus seconded to
irrtroduce and adopt Ordinance No. 6387.
The Ortlinance is part of the second phase of the code update project. Phase 2
updates the City's non-residerrtial related zoning districts and chapters that
regulate non-residential and muki-family developments such as off-street parking
and landscaping. Counc'ilmember Norman noted a correction to the agenda bill
for Ordinance No. 6387, in the third paragraph where the last sentence should
read in part, "...and there is no unnecessary disturbance of natural vegetation in
new development."
Councilmember Haugen expressed concem that the proposed amendmerits do
not provide requirements for the use of drought resistant plants.
MOTION CARRIED. 6=1. Councilmember Haugen voted no.
B. Ordinance No. 6388 (Norman/Snyder)
An Ordinance of the City Council of the City of Auburn, Washington,
amending Chapter 18.52 of the Auburn City Code relating to off-street
parking and loading
Councilmember Norman rrioved and Councilmember Backus seconded to
introduce and adopt Ordiriance No. 6388.
The Ordinance is part of the second phase of the code update project and
establishes regulations which provide for safe, attracfive, and convenient off-street
parking and loading, will increase the numb.e.r of shared and reduced parking
strategies, allow for.alternative parking surfaces and allow altemative parking
layouts subject to the approvai ofthe Planning Director.
MOTION CARRIED UNANIMOUSLY. 7-0..
C. Ordinance No.. 6389 (NormanlS,nyder)
An Ordinance of the Ciry Council of the Ciry of Aubum, Washington,
amending Section 18.70.030 of the Auburn City Code and creating a new
Section 18J0.015 of`the Aubum City Code rlating to administrative
variances -
Councilmember Norman moved and Councilmem6er Backus seconded to
introduce and adopt Ordinance 1Vo. 6389.
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The Ordinance is part of the secand phase of the code update project. The
Ordinance addresses special exceptions and administrative appeals.
Councilmember Haugen spoke against the ordinance.
MOTION CARRIED. 6-1. Councilmember Haugen Voted no.
D. Ordinance No. 6390 (Norman/Snyder)
' An Ordinance of the .City Council of the City of Auburn, Washington,
creating a new Chapter 18.55 to the Aubum City Code rela4ing to outdoor
lighting
� Councilmember Norman moved and Councilmember Backus seconded
_
to introduoe and adopt Ordinance No. 6390.
The Ordinance relates to outdoor lighting. The intent of the Oriiinance is to
discourage excessive lighting of outdoor spaces, encourage energy conservaUon,
and promote exterior lighting for safe vehicular and pedestrian access.
MOTION CARRIED UNANIMOUSLY. 7-0.
E. Ordinance No. 6393 (Norman/Snyder)
An Ordinance of the City Council of the City of Auburn, Washington,
amending Sections 19.02:115, 19.02.120, 19.02.130 and 19.02.140 of the
Auburn City Code relating to school impact fees
Councilmember Norman moved and Councilmember Backus seconded to
introduce and adopt Ordinance No. 6393, as revised.
MOTION CARRIED UNANIMOUSLY. 7-0.
F. Ordinance No. 6395 (Peloza/Coleman)
An Ordinance of the City Gouncil of the Ciry of Auburn, Washington,
correcting language in Ordinance No. 6367, amending Section 8.08.180A of
the Auburn City code relating to residential garbage and recycling service
charges
Councilmember Peloza moved and Deputy Mayor Singer secondedto introduce
and adopt Ordinance No. 6395.
MOTION CARRIED UNANIMOUSLY. 7-0.
IX. RESOLUTIONS
A. Resolution No. 4770 (Norman/Dowdy)
A Resolution of the City Council of the City of Aubum, Washington,
approving the 2012-2017 Transportation Improvement Program of the_City
of Auburn pursuant to R.C.W. Chapter 35:77 of 4he laws of the State of
Washington
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Councilmember Norman,moved and Councilmember Backus seconded to adopt
Resolution No. 4770.
Councilmember Norman noted that the public hearing on the Transportation
Improvement Program was held earlier this evening. Councilmember Norman
congratulated staff on their work,
MOTION CARRIED UNANIMOUSLY. 7-0.
B. Resolution No. 4780 (Peloza/Coleman)
A Resolution of the City Council of the City of Auburn, Washington,
authoriiing the Mayor to execute a Services Contract with the Seattle-King
Counfy Departmentof Public Heaith for reimbursemenYof funds related to
2012 Local Hazardous Waste Management Program actiVities
Councilmember Peloza moved and Deputy Mayor Singer seconded to adopt
Resolution No. 4780.
MOTION CARRIED UNANIMOUSLY. 7-0.
C. Resolution No. 4781 (Peloza/Goleman)
A Resolution ofthe City C"ouncil of the City of Auburn, Washington,
authorizing the acceptance and appropriation:of grarrt funds in the amount
of One Hundred Twelye Thousand Seven Hundred Seventy Two Doilars
($112,772.00), andauthorizing the Mayor and Ci4y Clerk to execute an
Interlocal Agreement between King Countyand the Cityof Auburn to accept
said funds for implementation of the 2012-2013 Waste Reduction and
Recycling GraM Rrogram
Councilmember Peloza moveii and Deputy Mayor Singer seconded to adopt
Resolution No. 4781.
MOTION CARRIED UNANIMOUSLY. 7-0.
X. EXECUTIVE SESSION
At 821 p.m., Mayor Lewis recessed.the meeting to executive session in order to
discuss pending litigation pursuant to RCW42.30:110(1)(i). City Attorney Heid,
Planning and Development Directo�Snyder, and As§istant City Attorney Ruth were
requested to attend the execu4ive session. Potential action may follow the executive
session.
Mayor Lewis reconvened the meeting at 829 p.m.
City Attorney Heid read the title of Resolution No. 4783:
A Resolution of the City Council of the City of Auburn, Washington, declaring a piece of
reai property as surplus and autfforizing its disposal in accordance with a settlemeM
agreement
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Councilmember Norman moved and Councilmember Backus seconded to adopt
Resolution No. 4783.
Councilmember Norman explained that the Resolution enables the city to sell a small
piece of property, share signage'on fhe property, and complete the settlement of the
lawsuit with Yeriei, LLC.
MOTION CARRIED UNANIMOUSLY. 7-0.
XI. ADJOURNMENT
There being no further business to come before the Council, the meeting adjourned at
8:31 p.m.
VED �bAY OF JANUARY, 2012.
� 6�!(�'�-�
eter B. Lewis;Mayor anielle Daskam, City Clerk
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