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Home My WebLink About01-17-2012 Council Agenda packet City Council Meeting January 17, 2012 - 7:30 PM Auburn City Hall AGENDA Watch the meeting video Meeting videos are not available until 72 hours after the meeting has concluded. I.CALL TO ORDER A.Flag Salute B.Roll Call C.Announcements, Appointments, and Presentations 1. Valley Cities Presentation 2. Washington State University Civil and Environmental Engineering Senior Student Design Project - Underground Parking Garage Design* D.Agenda Modifications II.CITIZEN INPUT, PUBLIC HEARINGS & CORRESPONDENCE A.Public Hearings No public hearing is scheduled for this evening. B.Audience Participation This is the place on the agenda where the public is invited to speak to the City Council on any issue. Those wishing to speak are reminded to sign in on the form provided. C.Correspondence There is no correspondence for Council review. III.COUNCIL COMMITTEE REPORTS A.Municipal Services 1. January 9, 2012 Meeting Minutes* (Peloza) B.Planning & Community Development 1. January 9, 2012 Meeting Minutes* (Backus) C.Public Works 1. January 3, 2012 Meeting Minutes* (Wagner) D.Finance 1. January 3, 2012 Meeting Minutes* (Partridge) E.Les Gove Community Campus F.Council Operations Committee IV.REPORTS At this time the Mayor and City Council may report on significant items associated with their appointed positions on federal, state, regional and local organizations. A.From the Council B.From the Mayor V.CONSENT AGENDA All matters listed on the Consent Agenda are considered by the City Council to be routine and will be enacted by one motion in the form listed. A. Minutes of the January 3, 2012 Regular City Council meeting* B. Minutes of the November 17, 2011 Special meeting* C. Claims Vouchers (Partridge/Coleman) Claims check numbers 410289 through 410294 and claims check numbers 410300 through 410630 in the amount of $4,681,049.80 and dated January 17, 2012. Claims check numbers 410295 through 410299 and claims check numbers 410631 through 410689 in the amount of $2,337,001.73 and dated January 17, 2012. D. Payroll Vouchers (Partridge/Coleman) Payroll check numbers 532589 to 532633 in the amount of $846,303.19 and electronic deposit transmissions in the amount of $1,192,458.98 for a grand total of $2,038,762.17 for the pay period covering December 29, 2011 to January 11, 2012. E. Public Works Project No. CP0616* (Backus/Dowdy) City Council authorize Consultant Agreement No. AG-C-416 with KPG, Inc. for Engineering Services for Project No. CP0616, Downtown Pedestrian Kiosks (ACTION REQUESTED: City Council approve the Consent Agenda. VI.UNFINISHED BUSINESS There is no unfinished business. VII.NEW BUSINESS There is no new business. VIII.ORDINANCES A. Ordinance No. 6397* (Backus/Snyder) An Ordinance of the City Council of the City of Auburn, Washington, approving the final plat of Brandon Meadows (ACTION REQUESTED: City Council introduce and adopt Ordinance No. 6397.) IX.RESOLUTIONS A. Resolution No. 4778* (Peloza/Faber) A Resolution of the City Council of the City of Auburn, Washington, amending the City of Auburn Fee Schedule relating to fees charged by the Cemetery (ACTION REQUESTED: City Council adopt Resolution No. 4778.) B. Resolution No. 4786* (Backus/Faber) A Resolution of the City Council of the City of Auburn, Washington, authorizing the acceptance of a grant from the Washington State Arts Commission and authorizing the Mayor and City Clerk to execute the necessary contracts to accept said funds (ACTION REQUESTED: City Council adopt Resolution No. 4786.) C. Resolution No. 4788* (Peloza/Coleman) A Resolution of the City Council of the City of Auburn, Washington, authorizing the acceptance and appropriation of grant funds in the amount of Sixty Two Thousand and Six Hundred Fifty Dollars ($62,650.00), and authorizing the Mayor and City Clerk to execute an interlocal agreement between the Department of Ecology and the City of Auburn to accept said funds for implementation of the 2012-2013 Coordinated Prevention Grant Program (ACTION REQUESTED: City Council adopt Resolution No. 4788.) D. Resolution No. 4790* (Partridge/Dowdy/Lee) A Resolution of the City Council of the City of Auburn, Washington, declaring certain items of property as surplus and authorizing their disposal (ACTION REQUESTED: City Council adpt Resolution No. 4790.) E. Resolution No. 4791* (Wagner/Dowdy) A Resolution of the City Council of the City of Auburn, Washington, authorizing the Mayor to award an agreement with the lowest responsible bidder for construction of Public Works Contract Number 11-01 for Project C201A, M Street SE Grade Separation (Underpass) (ACTION REQUESTED: City Council adopt Resolution No. 4791.) X.ADJOURNMENT Agendas and minutes are available to the public at the City Clerk's Office, on the City website (http://www.auburnwa.gov), and via e-mail. Complete agenda packets are available for review at the City Clerk's Office. *Denotes attachments included in the agenda packet. AGENDA BILL APPROVAL FORM Agenda Subject: Washington State University Civil and Environmental Engineering Senior Student Design Project - Underground Parking Garage Design Date: January 10, 2012 Department: Administration Attachments: WSU PowerPoint Budget Impact: $0 Administrative Recommendation: Background Summary: Reviewed by Council Committees: Councilmember:Staff: Meeting Date:January 17, 2012 Item Number:AN.2 AUBURN * MORE THAN YOU IMAGINEDAN.2 Underground Parking Garage Design for powntown Auburn WSU Civil & Environmental EngineeringSenior Student Design Project F r : . 300 ft x 300 ft site, single level t> r. ',a f': qr.d` /• r , i i • Include 5 story building foundationL_'R i` _ ; iM . - ;"L f L C.. . i I f l l:l y,.'-. . .. _.:. f' :"'.Manage groundwater & stormwater y Bicycle parking 10% of space it"s f' ,.: T;I , :;} ; . • Car parkingspaces per standards 6i __ . l' _ I" I i • Safe car turning movements ro 4 r 'n i s... R ,:., i ;:. R s Pedestrian safetyfeatures4s, i' 1 M, 3` l_ yr ' •:, ' f Cost estimates l81L._ _ `" ' . -' _ r"FL..L.7h.(fL J!'J v 6 AN.2 FNGINE`E'l4ING o burn Und r round Pa rkir a r Fina! Design Re,rt abbreviated) J Tyler Foster Vien Son s r'Marlc Rose Tyler Wilcox Mentors : Rich Wagner ames ohnson v S f-I I NG"I'ON $`I'f11 i i i •, ,i jJNIVERSITY U B lJ 1 V Ilirrld C/tl+s. li7Cr tu l ir i•. 1`,\ '\'(, T(1\ 4 a<<'' ti`•1 :=.:1_,: AN.2 Int 4duction Design of an Underground Parking Structure For mixed use residential / commercial structure to be built above Scope of the Design : Geotechnical (Foundation and Retaining Walls) StructuralComponents Parking Layout and Traffic Plan Stormwater Mitigation Plan RS E/YGINEER/NG 3ri. AN.2 I ntroduction Project Location b: :- t`; . e-- ,a a 4;f l,l; r t, .I a • ' ` t1 !F° R ^'m T. _ IZ i. J.. 7} ^. _ I , R 4. '' ri r h r r` ` c•. a`'ti a` . i =:1 T t . T ` rll ' ^7- z i n I 1 „,_ i9• l t. Y r SS°' sM R i ... CO_i L xRfi,'.:', J.ai: . _.._ i ". . r f Y ._ i_ 3i3F3h+v°y.._, 1= ' ..`+:-1 M 11m. 3 ' y r(:pt i w F'; `- " r d:ti r ,! , 7IL( 'S"s i t =: t 1 S, L i. L 5 . 2'. ' ., t, ,.r . . _ v _. R 7 ENG/NEERlNG 4 QO AN.2 I roject Justification and De crip# ion Downtown Revitalization : Completion of these nearby projects are examples S s ; , , •,, " ji _ I _' i 3 =. . I J l 1 . li I " 'n. 1 A 'f l \I k I __ I.-i..—s + y w .- 7: I LL --' 1 . Auburn Regional Medical 1 CenterYM1. , ' i 'a=. 2 . Sound Mass Transit Center Ry. z • , .= I • ^^,{ 3 . O ne M a i n St re e t ry I I ? 1-'--- ty N +. r.;+,,. :,, ' .. : i• d, ,Mal I • _ . . t I ... ' A , , ,,, ;•, i . . t a,; Professional Plaza i : ' I . 4. Auburn Junction s :N; " , y t ... Revitalization Area i i i't . : ff G , -.,:. ,y ii: l ` . . '.,, I Y tll w -M-e`.A V t l-W1Ydi V ' iRS{^' , c . 1ijYI' I et y iy .•_ i J ,. r u .-- ; .--- y r ' 1 RS ENG/NEER/NG I 5 L _ n AN.2 Auburn Junction Concept Mixed use , residential and commercial area Designed to be a hub for visitors and locals alike Redevelop a four block area between Main Street and 2nd Street S. E . tentatively known as the Auburn Junction A major issue with redevelopment is a need for parking TRS ENG/NEER//YG AN.2 Auburn Jun ion Qr c pt r<< w I f 4. -- i ...,l. n!' . n. C'' r' r . .e t 1 'lI j • `? ra , t i 1 si' yy,_1 ;[' M+_ - P T' II irF w "7,'° II , T I _ . ti ,+{.-,{" I - Li- i ti: f > .. 1 . z T 1 L t IE^ ; I'i lfi: ,,tS i 1 l I M ? h i "1 ` :. i i - I, I" c r 1' c 1 _i ( f r r 2`"ql ''.}:i 1t r.-- F i ''i.1j. _:t 'f..-"" 1[ .j . J , r_ . l r":u' 4 M u', ,F!r a 1r ' S'•r,f% yl. r. V, f YFLqI * R A x -- : : --, i _+;. r i i , rr u t„i. ,:` a t I y \ y,,l'' . ..-,iE i s. l- TRS ENGINEER/NG I oo 7 AN.2 Proje t 4bje tive To design and plan an underground parking structure capable of serving as a foundation for a proposed structure to be built above The garage will support a steel framestructure up to five stories, designed for mixed use Comply with the following parking requirements 5% motorcycle and scooter parking 10% bicycle parking a Minimum 5 electricvehicle charging stations Provisions for non-slip surfaces Stormwater and groundwater mitigation RS ENG//YEERING s AN.2 Pres ntation , Evalu tion , and el ction of Alt rnatives Geotechnical Alternatives Foundation System Dewatering System Garage Wall System Structural Alternatives Reinforced Concrete, Column/Beam/Footings 3 Parking Alternatives Various layouts Stormwater Mitigation Alternatives Drain Locations, Outflow Locations L RS ENG/NEERING 9 AN.2 G Q e hnical Alt rn fiiv a Soil Conditions Loose Alluvial Sand to 20-25 FootDept Not Suitable For Shallow Foundation Design Bearing Capacity and Seismic Concerns References: PanGeo, 2008 and Zipper Zeman Associates, 2007 RS ENGINEER/NG , o o0 AN.2 Foundation Selection c Geopier Supported Shallow Foundation Recommended by City and Mentor Successfulapplication on pastprojects Cost Benefit Compacted Stone Columns Improves stiffness of soil Reduces pore water pressures and liquefaction potential during seismic events References: PanGeo, 2008 and Zipper Zeman Associates, 2007 k:,,.- 1;. RS ENG/NEER/NG , AN.2 Geapier Found tion y t rn rt 3 r r T e,. . - _—"__"`Y f 1 17 i. . . , b v . ' Ei1`' RS E/VGlNEER//VG , z i, AN.2 Geopier D tails 30 inch Diameter Geopiers Each pierextends 1 5 Feet under footing Increases allowable Bearing Capacity to 8 , 000 PSF up from original capacity of 3 , 500 PSF 1.;- R 7 ENGINEER/NG , 3 AN.2 eopier Details l F'_piEf L y._u: LIn jNl' _=1uf1' .. r-s' a'-o' . —a i'-a' _ .__..... I _ Y_a• E I 1 I L e I I6 i A ` TR 7 ENGlNEERIIVG , ,, r ao AN.2 Dewate ri n y te m Want to avoid permanent groundwater pumping Long Term Cost Seepage Curtain Selected to prevent groundwater flow under garage . Steel sheet piling selected . Groundwater pumped out prior to construction TRS FNG/NEER/NG i s AN.2 Dewatering ys kem Sheet piles driven prior to dewatering Soil (salty sand ) could make dewateringdifficult, reduced influence range . Early Summer Construction (WaterTable at 10 Feet) Wells spaced 50 Feet each direction . Well Depth is 55 Feet 30 Wells total , 6 inch diameter RS ENGINEER/NG i ''` 6 1 ao AN.2 heet Pile pag urfiain Not to Scale or Plan i i iqlf' .,1'IT s A'T i 1FrFnth Exc v n ion r: eel h et 'ilr '+'iall RS ENGINEER/NG , , i. o0 AN.2 Steel Sheet Pile Seepag Curtain Advantages Less costthan slurry wall and permanent dewatering Piling needs to be installed for excavation shoring Effective to needed depth (40 Feet) Disadvantages May not prevent all leakage Noise and Vibration duringconstruction 6: TR 7 E/YG/IYEER!/VG , $ I AN.2 Tr ffi and P rking Altern tives Variouslayouts that accommodate the following requirements : 30% Compact Car ParkingRequired per City of Auburn code Various Stall alignments ADA accessible parking space requirements E.V. , Motorcycle , and Bicycle requirements t.: V RS ENG/NEERING , o0 AN.2 St ll All ofiments Regular parking = 924 --:- :,=.. _ . = b 4 '=_ a ` , R p g _ Compact = 23 r n , .; ,.o- Regular accessible = 5s s EV parking = 5c> e es e p se a r n n n ra n r Motorcycle parking = 46L I GB Y L If X R K ff Y 4 M [ n ` C v q I I1 GpyI a B i c y c l e p a r k i n g — 1 8 2 U W IY W tlI Ilt YS M1 Yt E YI M V C a G a mm w o m /////,A 4 tl Yw 1 f 91 V yl N W 4 It Q t II H G Q P t Y ][ Q 11 LL ' RS ENGI/YEER/NG Zo v, '' p AN.2 Traf i F I ow a n d A ess rtrm..T........,m=:. __ _ I 9 foot clearance 4 = . throughout 3 F F t 8 % n1` One elevator4CaG Q— a L e sc n n a n n cv n n n n e< u u Il Two sta i rs4B) Bt m !1 p B st r n n n i n 4 L Bicycle Ramp Slope :nu r x u rc n s ua u p C U Lb 4 6 . 3% (9' wide) w u ro n rs re w w te pt ue n tl P JL u tl V j/ rn rn sn/ /n//rr sn a, g n Cr Y 1> J 'J J s r I? e i a n I rz a n u u u ¢ a rt R !c elev fS J 'I , I RS ENGINEERING zi. AN.2 Strucfiural Alfiernafiiv Structure composition : Reinforced concrete , Steel , Masonry, pre - stressed concrete Structure Layout : Beam spans , Column height D Column footings : Shape , size ti, TRS E/YG/NEERING zz 1 ,`'. AN.2 Theoretical Building Orientations Structure designed to accommodate multiple different buildings and orientations aTRS ENGINEER/NG z3 AN.2 Lc ding and Nl d ling Loads determined from ASCE 7 & IBC 2009 Dead - Conservative (9" thick concrete slabs) Live - 100 psf 1 St Floor, 75 psf 2nd _ 5th , ZO psf Roof g Consider all floors as retail Seismic - Equivalent Lateral Force Method Wind - Applied to largest exposed surface area 2 5 0 ' x 60 ') Modeled using Visual Analysis Determination of Max / Min Forces Steel Frame designed to transfer loads to structure TRS ENG/NEER/NG 2 o AN.2 Co t Estirr ate Estimated construction cost between 5 . 3 and 6 .4 million dollars. Approximately $34,000 per automobile and motorcycle parking stall . Combination of Prevailing and Union LaborRates. Unit Prices developed from RS Means, WSDOT Standard andNon-Standard Bid Items, and previousCity of Auburn Bid Items. RS ENG/NEER//YG Z 5 a, AN.2 Co s t re a k d o w n J " FNGlNEER//YG Labor, Material , Equipment 4,730 , 578 Bond and Insurance (2%) 94, 612 General Conditions (7%) 331 , 140 Architecture and 378,446 Engineering (8%) Construction Management 283,835 6%) Contingency (+/-10%) 581 ,861 Total Range 6,400472 to $5,236 ,750 2 6 AN.2 ost Comparison Regular foundation covers the whole blocl<, similar to parking garage . Regular Foundation Cost : 1 . 5 to 1 . 9 million dollars t, RS ENGINEERING 2 on AN.2 Results ar d onclusions Underground parking vital to downtown growth and overall redevelopment project Structure accepts multiple buildings and configurations Progressive design criteria to reward sustainable transportation choices Taking into account costs and benefits, thecity can decide to build the underground parking garage or just use traditional foundation methods RS E/VG/NEER/NG z 8 oo AN.2 d 4) i° tt l, ii`•'C Pi`'i1 4 i r( c* . }: kt.:}•.{`"i1 i . ri i` a 1+s, !,. 29 7 0 h 4 AN.2 AGENDA BILL APPROVAL FORM Agenda Subject: January 9, 2012 Meeting Minutes Date: January 12, 2012 Department: Attachments: Draft Minutes Municipal Services 1-9-12 Budget Impact: $0 Administrative Recommendation: Background Info Background Summary: Reviewed by Council Committees: Councilmember:Peloza Staff: Meeting Date:January 17, 2012 Item Number:MS.0 AUBURN * MORE THAN YOU IMAGINEDMS.0 Municipal Services Committee January 9, 2012 - 3:00 PM City Hall Conference Room 3 MINUTES DRAFT I. CALL TO ORDER A. Roll Call Chair Peloza called the meeting to order at 3 p.m. in Conference Room 3 on the second floor of City Hall, 25 West Main Street, Auburn WA. Members present: Chair Bill Peloza, Vice Chair Wayne Osborne, Member Largo Wales. Staff present: Mayor Peter Lewis, Chief of Police Bob Lee, Assistant Chief of Police Bob Karnofski, Director of HR/Risk Management Brenda Heineman, Finance Director Shelley Coleman, City Attorney Dan Heid, Director of Parks & Recreation Daryl Faber, Construction/Project Manager Steve Burke, Solid Waste & Recycling Coordinator Joan Nelson, and Police Secretary/Scribe Kathy Emmert. Others present: Councilmembers John Partridge and John Holman, citizens Nick Perius and Rick Meckle representing two tow companies within the City and Auburn Reporter representative Robert Whale. B. Announcements C. Agenda Modifications Resolution No. 4792 was added as a Discussion Item. II. CONSENT AGENDA A. Minutes December 12, 2011 Chair Peloza accepted the Minutes as presented since the members of the Committee were not on the Committee at the time of the December 12, 2011 meeting. III. ACTION A. Resolution No. 4778 (Faber) A Resolution of the City Council of the City of Auburn, Washington, amending the City of Auburn fee schedule relating to fees charged by the cemetery Vice Chair Osborne moved to forward to the full Council for acceptance. Member Wales seconded. Chair Peloza concurred. MOTION CARRIED: 3-0 B. Resolution No. 4788 (Coleman) A Resolution of the City Council of the City of Auburn, Washington, authorizing the acceptance and appropriation of grant funds in the amount Page 1 of 4 MS.0 of Sixty Two Thousand and Six Hundred Fifty Dollars ($62,650.00), and authorizing the Mayor and City Clerk to execute an interlocal agreement between the Department of Ecology and the City of Auburn to accept said funds for implementation of the 2012-2013 Coordinated Prevention Grant Program Vice Chair Osborne moved to forward to the full Council for acceptance. Member Wales seconded. Chair Peloza concurred. MOTION CARRIED: 3-0 C. Resolution No. 4790 (Lee) A Resolution of the City Council of the City of Auburn, Washington declaring certain items of property as surplus and authorizing their disposal Because this is a surplus resolution and all items are surplussed through the Finance Department this Resolution will be forwarded to full Council by the Finance Committee. Vice Chair Osborne moved to forward to the full Council for acceptance. Member Wales seconded. Chair Peloza concurred. MOTION CARRIED: 3-0 IV. DISCUSSION ITEMS A. Resolution No. 4786 (Faber) A Resolution of the City Council of the City of Auburn, Washington, authorizing the acceptance of a grant from the Washington State Arts Commission and authorizing the Mayor and City Clerk to execute the necessary contracts to accept said funds The Committee supports Resolution No. 4786 establishing a downtown outdoor sculpture garden. B. Auburn Golf Course Operations Review (Coleman) Chair Peloza outlined the points in the Executive Summary of the consultant's report. The Committee reviewed each page of the report commenting on items of particular interest. The Committee will utilize this report in conjunction with on-going discussions with staff to address and implement recommendations as appropriate and financially feasible. C. City Towing Rates (Heid) The Committee verified the number of tow operators on the City's rotation and that their rate calculations and adjustments are stipulated in their contract with the City. City Attorney Heid discussed their participation in the tow rotation is based on their business license in Auburn, and conforming to the Washington State Patrol rates with a CPI elevator. Respresentatives of two tow operations in the rotation were asked to comment. The issue that generated this topic was related to a Seattle incident and Seattle's rotation and rate structures and the Auburn tow operators indicated it was primarily an example of how there are always operators who will push the envelope until challenged. Page 2 of 4 MS.0 D. Auburn Valley Humane Society: Project Schedule (Heineman) Construction/Project Manager Steve Burke presented an updated schedule/timeline for the Auburn Valley Humane Society (AVHS) project. There were two schedules, one the City's facility preparation portion and one the HR/Police portion related to the hiring and outfitting of an Animal Control Officer and equipment. It is hoped that AVHS schedule for it's responsibilities on this joint project can be integrated into the schedule allowing all participants to better monitor progress. The City has put the mechanism in place for the individuals most directly involved with specific tasks to be in contact with the appropriate AVHS people. E. Charteris (Lee) Assistant Chief of Police Bob Karnofski provided an update on the DUI Recovery Charges as authorized in Ordinance No. 6366 implementation which allows the funds generated from this to be available for use by City Chaplains as reimbursement for expenditures related to their work with individuals. In addition Charteris, a non-profit organization to which Chaplains belong, similarly provides an approval process and funding for this work will sufficiently provide the Chaplains with a mechanism to recoup expenses. Charteris accepts donations from individuals or companies wishing to support the Chaplaincy. This topic being sufficiently resolved will be removed from the Matrix. F. Resolution No. 4792 A Resolution of the City Council of the City of Auburn, Washington, authorizing the Mayor and City Clerk to execute an amendment to a lease between the City of Auburn and the Valley Regional Fire Authority (VRFA) The Committee supports Resolution No. 4792. G. Matrix The Matrix is amended as follows: Item 24P - Will be a Discussion item on February 13, 2012 Item 28 P - Amended to reflect June 25, 2012 as the Review Date Item 29 P - Amended to reflect that on 3/26/12 the current financial and background information will be discussed to assist new Committee members assimilate the consultant report. Also amended removing the language related to reviewing the consultant report. Item 31P - New project added Item 9I - Removed from the Matrix V. ADJOURNMENT The meeting adjourned at 4:45 p.m. The next Municipal Services meeting is January 23, 2012 at 3 p.m. Signed this _____ day of January, 2012 Page 3 of 4 MS.0 ______________________________ _______________________________ Bill Peloza, Chair Kathy Emmert, Police Secretary/Scribe Page 4 of 4 MS.0 AGENDA BILL APPROVAL FORM Agenda Subject: January 9, 2012 Meeting Minutes Date: January 11, 2012 Department: Planning and Development Attachments: Draft PCDC minutes of the January 9, 2012 meeting Budget Impact: $0 Administrative Recommendation: For information only. Background Summary: See attached minutes. Reviewed by Council Committees: Planning And Community Development Councilmember:Backus Staff: Meeting Date:January 17, 2012 Item Number:PCD.0 AUBURN * MORE THAN YOU IMAGINEDPCD.0 Planning and Community Development January 9, 2012 - 5:00 PM Annex Conference Room 2 MINUTES I. CALL TO ORDER A. Roll Call A. Item Committee members in attendance were Chair Nancy Backus, Vice-Chair John Partridge and Member John Holman. Staff in attendance were Kevin Snyder Planning and Development Director, Elizabeth Chamberlain Planning Manager, Doug Lein Economic Development Manager, Bill Thomas Contract Ecomonic Development, Ingrid Gaub Assistant City Engineer, Ryan Vondrak Project Engineer, Maija McKnight Arts Coordinator and Darcie Hanson Aministrative and Business Services Manager. Also present were citizens Colleen Nishimoto and Christyna George. B. Announcements There were no announcements. C. Agenda Modifications Item III B. Resolution No. 4786 WSAC Contract Award Letter. II. CONSENT AGENDA A. Minutes - December 12, 2011 (Snyder) Councilmember Partridge moved and Councilmember Holman seconded to Approve the minutes as written. Motion Carried Unanimously. 3-0. III. ACTION A. Public Works Project No. CP0616 (Vondrak) Grant permission to enter into Consultant Agreement No. AG-C-416 with KPG, Inc. for Engineering Services for Project No. CP0616, Downtown Pedestrian Kiosks Councilmember Partridge moved and Councilmember Holman seconded to Approve Page 1 of 3 PCD.0 and forward to full City Council for approval. After brief explanation from Mr. Vondrak as to why he was bringing this item to the Planning and Community Development Committee, Ms. Chamberlain explained what the kiosks look like and where they will be located. Ms. Chamberlain also reviewed the history of the project and how locations for the kiosks were determined. The Committee confirmed the kiosk locations and made no changes. Motion Carried Unanimously. 3-0. IV. DISCUSSION ITEMS A. Temporary Sign Provisions ACC 18.56 - Signs (Chamberlain) Discussion of staff recommended time extension for continued allowance of portable and temporary signs to support businesses and economic development. Ms. Chamberlain explained the temporary sign provisions and the philosophy behind proposing a two year extenstion. There was discussion about the economic development benefits of allowing the provisions to be extended. Member Holman asked about how the provisions have been communicated to the business community. Director Snyder answered that when the program was first implemented there was community outreach but now it is mainly word of mouth amongst the business community. Vice- Chair Partridge questioned the reasoning behind the two year extension. Staff explained that with the current economic climate they thought it best to propose looking at it again in two years. Chair Backus concurred and explained her desire to alleviate additional staff time needed to bring the issue back in one year. Committee concurred with the two year extenstion and staff will bring back for ation at the next committee meeting. B. Planning Issues & Questions Forum (Snyder) Chair Backus explained that this item on the agenda was to allow the newer members of the Committee the ability to ask any questions or comment on anything they wished. Discussion ensued on several topics including: 1. Director Snyder explained performance vs. regulatory development regulations 2. Member Holman asked for emails with various Planning related training materials to read 3. Vice-Chair Partridge asked for foresight into what is coming forth in 2012 and in upcoming projects ahead of time 4. Member Holman asked about the role of the Planning Commission and how they fit in with the Planning and Community Development Committee role Page 2 of 3 PCD.0 5. Joint PCDC\Planning Commission meetings were discussed Chair Backus reminded the committee members that there would be other opportunities for this same type of discussion on future agendas. C. Director's Report (Snyder) Director Snyder reported that the Planning and Development Department's activity has been steady and we have been busier than many of the surrounding jurisdictions. Director Snyder reported that he and Ms. Chamberlain will be making a presentation to Puget Sound Regional Council on Thursday on the Urban Center. Director Snyder reported that the legislature is proposing new State Environmental Poliocy Aact (SEPA) policy that will effect the way that the City does SEPA. D. PCDC Status Matrix (Snyder) Director Snyder passed out a revised copy of the PCDC Matrix that Chair Backus had edited prior to the meeting. Discussion ensued on the items that she thought should be removed or edited. V. ADJOURNMENT There being no further business to be ccome before the Planning and Community Development Committee, Chair Backus adjourned the meeting at 6:14pm. APPROVED THIS__________ DAY OF ___________, 2012. ______________________________ Nancy Backus - Chair ______________________________ Darcie Hanson - Administrative and Business Services Manager Page 3 of 3 PCD.0 AGENDA BILL APPROVAL FORM Agenda Subject: January 3, 2012 Meeting Minutes Date: January 11, 2012 Department: Public Works Attachments: January 3, 2012 Draft Minutes Budget Impact: $0 Administrative Recommendation: Background Summary: See attached. Reviewed by Council Committees: Public Works Councilmember:Wagner Staff: Meeting Date:January 17, 2012 Item Number:PW.0 AUBURN * MORE THAN YOU IMAGINEDPW.0 Public Works Committee January 3, 2012 - 3:30 PM Annex Room 2 MINUTES I. CALL TO ORDER Chairman Rich Wagner called the meeting to order at 3:30 p.m. in Conference Room #2, located on the second floor of Auburn City Hall, One East Main Street, Auburn, Washington. A. Roll Call Chairman Wagner, Vice-Chair Bill Peloza, and Member Osborne were present. Also present during the meeting were: Mayor Pete B. Lewis, Councilmember John Holman, Councilmember Largo Wales, Public Works Director Dennis Dowdy, City Engineer/Assistant Director Dennis Selle, Assistant City Engineer Ingrid Gaub, Water Utility Engineer Cynthia Lamothe, Street Systems Engineer Seth Wickstrom, Project Engineer Leah Dunsdon, Traffic Engineer Pablo Para, and Public Works Secretary Jennifer Rigsby. B. Announcements Chairman Wagner welcomed Councilmember Wayne Osborne to the Committee. C. Agenda Modifications There were no agenda modifications. II. CONSENT AGENDA A. Approval of Minutes Councilmember Peloza moved and Councilmember Osborne seconded to approve the Public Works Committee Meeting minutes for date, December 19, 2011. Motion Carried Unanimously. 3-0. B. Public Works Project No. CP1103 (Dunsdon) Councilmember Peloza moved and Councilmember Osborne seconded to recommend that the City Council grant permission to advertise for bids for Project No. CP1103, 132nd Avenue SE Tacoma Pipeline 5 Intertie Improvements. Page 1 of 8 PW.0 Project Engineer Dunsdon explained that the design for the intertie is similar to that of the intertie that was constructed in 2010 on B Street NW. Chairman Wagner asked how many feet of water line was purchased by the City from Covington Water District #111. After consulting with Water Utility Engineer Lamothe, Project Engineer Dunsdon answered approximately 2,000 feet. The Committee and staff reviewed the vicinity map, identifying the project location. Member Osborne verified that the City does not yet have a contract for the water to be provided by the intertie. Water Utility Engineer Lamothe answered that the City is currently in discussion with the City of Tacoma regarding water. Assistant Director/City Engineer Selle pointed out that the City does have access to the water on an emergency basis. Chairman Wagner asked if both the City of Tacoma and Cascade Water Alliance (CWA) are still potential water providers. Director Dowdy confirmed that they are. Vice-Chair Peloza asked if it is difficult to activate the intertie. Assistant Director/City Engineer Selle answered that activation is as simple as turning two valves on. Chairman Wagner requested that when staff brings a potential water agreement to the Committee for consideration, that a comprehensive comparison of the cost of purchasing water to the cost of making improvements to all the City wells and wellfields be included. Assistant Director/City Engineer Selle stated that staff wants to bring back a refined water supply strategy to the Committee for discussion before bringing forward a water purchase agreement. Selle explained the importance of pinning down the infrastructure costs for the water supply strategy since the improvements make up the major portion of the water capital program and will affect the water rates discussions with the Committee plus the strategy would also define any water purchasing necessary to meet immediate and projected water supply needs. Assistant Director/City Engineer Selle said that staff will provide background information, including cost information, to the Committee as the discussion of rates and water supply commence. Selle said that once there is a water supply strategy decision and rate structure that supports the purchase of water, staff will proceed with working with the Committee toward the execution of a water purchase agreement. Mayor Lewis requested, on behalf of the Administration, that Council Page 2 of 8 PW.0 consider doing all that can be done, using interim water when necessary, to get the highest possible use from the existing wellfields first and at the same time look at supplementing, in the long term, with outside purchased water. Chairman Wagner responded that the cost of purchasing water should be compared to the cost of improving the existing system. Mayor Lewis spoke about water rights and the possible consequences of not maximizing the use of the City’s water rights. Motion Carried Unanimously. 3-0. C. Public Works Project No. CP1201 (Wickstrom) Councilmember Peloza moved and Councilmember Osborne seconded to recommend that the City Council grant permission to enter into Consultant Agreement No. AG-C-414 with Jacobs Engineering, Inc. for engineering services for Project No. CP1201, 2012 Local Street Pavement Reconstruction Project. Chairman Wagner asked that staff provide the Committee with some comprehensive cost breakdowns, cost per mile, for project such as CP1201 in the future. Chairman Wagner asked if there were any water improvements, included in the project that can be postponed. Assistant Director/City Engineer Selle answered that in order to reconstruct the selected roads, the water improvements must be included. Assistant Director/City Engineer Selle pointed out that any other roads that staff and the Committee could have selected for the project would have had water improvements as well. Assistant Director/City Engineer Selle answered questions asked by Mayor Lewis regarding the storm drainage improvements on 22nd Street SE, included in the project’s scope of work. Chairman Wagner asked if Save Our Street funds will be used for storm improvements. Street Systems Engineer Wickstrom answered that storm funds that have not been used in Project No. CP1121 will be moved to Project No. CP1201. Street Systems Engineer Wickstrom answered a question asked by Vice- Chair Peloza regarding the figures on the agenda bill and those on the budget status sheet. Assistant City Engineer Gaub answered a question asked by Member Osborne regarding how the consultant fees are allocated to the different aspects of the project budget. Chairman Wagner suggested that there be additional documentation provided by staff, explaining why each street is selected for the Save Our Page 3 of 8 PW.0 Street reconstruction projects, in the future. Mayor Lewis agreed. Motion Carried Unanimously. 3-0. D. Public Works Project No. CP1121 (Wickstrom) Councilmember Peloza moved and Councilmember Osborne seconded to recommend that the City Council permission to award Contract No. 11-25 to Johansen Excavating on their Low Bid of $1,274,531.25 plus Washington State sales tax of $26,943.19 for Project No. CP1121 2011 Local Street Pavement Reconstruction - Phase 2. Chairman Wagner pointed out a Scrivener’s error on the budget status sheet. Assistant Director/City Engineer Selle explained how it is determined whether or not a consultant is needed for projects, in response to a question asked by Member Osborne. Motion Carried Unanimously. 3-0. III. RESOLUTIONS A. Resolution No. 4785 (Lee/Gaub) A Resolution of the City Council of the City of Auburn, Washington, Authorizing the Mayor to Execute a Local Agency Agreement Between the City of Auburn and the Washington State Department of Transportation Relating to the 8th Street NE U-Turn Improvement Project Councilmember Peloza moved and Councilmember Osborne seconded to recommend that the City Council adopt Resolution No. 4785. Assistant City Engineer Gaub stated that the grant does not fund the entire project. Staff plans on using the grant to fund the design for the project and to partially fund the Right-of-Way acquisition, in response to a question asked by Chairman Wagner. Gaub said that the remainder of the project, approximately $240,000.00, will be funded through 102 funds and REET funds. Assistant City Engineer Gaub diagrammed and identified the City owned Right-of-Way on the north east corner of the intersection, following a comment made by Chairman Wagner regarding the property at the northeast corner of the intersection being for sale. Assistant City Engineer Gaub demonstrated that there is an “island” of privately owned property located in between the existing Right-of-Way and where the roadway currently is located. Chairman Wagner suggested the City look into purchasing the “island” of Page 4 of 8 PW.0 property between the existing Right-of-Way and the roadway for future planning and projects. Assistant City Engineer Gaub explained that the resolution is worded so that if the cost of design and Right-of-Way acquisition is less than $100,000.00, the funds could be used for construction, via a supplement with the state, in response to a question asked by Vice-Chair Peloza. Motion Carried Unanimously. 3-0. IV. DISCUSSION ITEMS A. Capital Project Status Report (Gaub) Item 6 – CP1006 – Lakeland Hills Reservoir 6: Assistant City Engineer Gaub reported that the scaffolding has been taken down. Item 7 – C410A – S 277th Wetland Mitigation Monitoring: Member Osborne asked when the 10 year monitoring period will be complete. Assistant City Engineer Gaub answered that it depends. The City is currently in year 7 of the monitoring program but if at any time during the 10 year process the mitigation site is not working, the regulatory agencies have the ability to extend the time on the permit requirement. Gaub stated that it will currently end in 2015 but staff is anticipating the time may be extended due to the difficulties that this site has had getting the wetlands to be established. Item 13 – C207A – A Street NW Corridor – Phase 1: Assistant City Engineer Gaub distributed an aerial map with a sketch that includes what the Post Office had originally provided to staff, as their lay out, and some of the suggestions staff had given to the Post Office. Gaub stated that the Post Office has indicated that the changes suggested by the City are sufficient and the improvements will probably move forward in March or April 2012. Gaub stated that she does not know the Post Office’s current schedule. Assistant City Engineer Gaub reviewed the channelization plan, in front of the Post Office, in response to a question asked by Chairman Wagner. Gaub stated that there are currently no plans to include c-curb along A Street NW or 3rd Street NW to prevent left turns out of the Post Office Parking Lot. Gaub stated that at the south entrance/exit, in order to make a left turn on to 3rd Street NW, a driver would have to cross a dedicated left turn lane, which in not currently legal. The Committee and staff discussed the possible inclusion of c-curb and/or the addition of a “No Left Turn” sign. Mayor Lewis asked if staff sees a need to add c-curbing at this time. Traffic Engineer Para answered that there currently is no accident related need for c-curbing. Mayor Lewis suggested the establishment of signing. Page 5 of 8 PW.0 The Committee and staff discussed the turn movement into the Post Office parking lot, moving eastbound on 3rd Street NW. Assistant Director/City Engineer Selle pointed out that if illegal turn movements become a problem, it would be easy to install the c-curbing in the future to prohibit the turns. The Committee and staff discussed what signage could be installed to help identify how to enter and exit the Post Office parking lot. Director Dowdy pointed out that the latest Post Office parking lot plan does not include the center curb to give drivers greater flexibility to use either entrance/exit. Assistant Director/City Engineer Selle stated that the width between parking stalls in the Post Office parking lot is close to what the City standards would be if a developer were building new 90 degree parking stalls, in response to a comment made by Vice-Chair Peloza. The Committee and staff discussed the function of 90 degrees parking stalls. Mayor Lewis stated specifically that the parking is being redesigned by the Post Office and not the City. The Committee and staff reviewed the Post Office staff parking lot which is primarily used for parking mail trucks and postal vehicles. The Committee and staff discussed channelization markings and turn movements. Item 16 – C201A – M Street SE Underpass Project: Assistant Director/City Engineer Selle stated that the bypass road, from M Street SE to Auburn- Black Diamond Road, portion was eliminated from this phase of the project, in response to a question asked by Vice-Chair Peloza regarding the project’s status. Chairman Wagner asked who is responsible for making sure orange barrels and signs, used by companies that are not contracted by the City, are stabilized for wind. Assistant Director/City Engineer Selle stated that the contractor is responsible for those types of detail items, such as the traffic control being secured and put in place and maintained safely. Chairman Wagner suggested developing some engineering standards for how traffic control devices should be stabilized. The Committee and staff discussed how the importance of stabilizing traffic control mechanisms against wind can be better conveyed to contractors doing work in the City’s Right-of-Way. Item 25 – CP1118 – Auburn Way South Pedestrian Improvements: Chairman Wagner suggested that staff consider additional Page 6 of 8 PW.0 pedestrian safety improvements for Auburn Way S and other major corridors, initiated as separate projects. Item 22 – CP1112 – 2011 Sidewalk Improvement Project: Vice-Chair Peloza asked for the status on repairs that need to be done to the sidewalk along Harvey Road. Director Dowdy stated that staff went out and assessed the sidewalk damage and it was determined that interim repairs need to be made in four locations. Item 29 – CP1024 – AWS and M Street SE Intersection Improvements: Assistant City Engineer Gaub stated that this project is not fully funded and staff is currently working on conceptual intersection design and cost estimates, in response to a question asked by Vice-Chair Peloza regarding the project schedule. Mayor Lewis pointed out that Council has requested the report and conceptual designs on the intersection. Chairman Wagner stated that he felt the schedule for the conceptual designs was reasonable. Item E – MS1003 – Airport Storm Water Inventory/Survey: Chairman Wagner asked if the Committee had been presented with the entire report. Assistant Director/City Engineer Selle stated that Storm Drainage Engineer Carlaw presented the study and recommendations to the Committee. B. Additional Discussion Assistant Director/City Engineer Selle stated that staff needs time to assess how much time is needed to compile the data requested by Member Osborne prior to continuing discussion on the Construction Permit fees, in response to a question asked by Chairman Wagner. Vice-Chair Peloza asked who is responsible for maintenance of ditches when the level of debris in the ditch gathered is above the outlets. Assistant Director/City Engineer Selle answered that the City maintains the ditches. Director Dowdy stated that if Vice-Chair Peloza feels there is a problem area, to email the location to Mayor Lewis. Chairman Wagner asked for the status of the development of a Transportation Benefits District (TBD). Mayor Lewis answered that the TBD has been established and is awaiting a funding mechanism, which the Chamber of Commerce is working on for street maintenance. Chairman Wagner asked if it has been determined how the City is going to fund some of the projects prioritized at the Council retreat. The Committee and staff discussed funding mechanisms for new projects Page 7 of 8 PW.0 the Council endorsed. Mayor Lewis pointed out that both the state’s and the Chamber’s efforts only allows for maintenance and specifically excludes capital projects. Mayor Lewis clarified that what Chairman Wagner is suggesting is a voted bond for capital improvement projects under the TBD. Chairman Wagner stated that to be correct. Mayor Lewis then asked Chairman Wagner if what he is asking for is for Council to review the project list and expected cost and then a suggestion on how to move forward with a bond. Chairman Wagner confirmed that to be correct. Chairman Wagner explained that in addition to the work the Chamber is going and the work being done on the Street Maintenance Utility (SMU) at the legislative level, Council needs to think about the new project list that was discussed at the Council retreat. Mayor Lewis suggested that staff examine how the new projects could be completed using the TBD as a funding vehicle. Mayor Lewis suggested that the new project list be reviewed again by the Public Works Committee as well as at a Council of the Whole meeting. V. ADJOURNMENT There being no further business to come before the Public Works Committee, the meeting was adjourned at 4:45 p.m. Approved this 17th day of January, 2012. Page 8 of 8 PW.0 AGENDA BILL APPROVAL FORM Agenda Subject: January 3, 2012 Meeting Minutes Date: January 12, 2012 Department: Administration Attachments: Minutes Budget Impact: $0 Administrative Recommendation: For information only. Background Summary: Reviewed by Council Committees: Finance Councilmember:Partridge Staff: Meeting Date:January 17, 2012 Item Number:FN.0 AUBURN * MORE THAN YOU IMAGINEDFN.0 Finance Committee January 3, 2012 - 5:00 PM Annex Conference Room 1 MINUTES I. CALL TO ORDER Chair John Partridge called the meeting to order at 5:00 p.m. in Conference Room 1 located on the second floor of the City Hall Annex located at One East Main Street in Auburn. A. Roll Call Chair Partridge, Vice Chair John Holman, and Member Largo Wales were present. Also present were: Mayor Peter B. Lewis, Councilmember Wayne Osborne, City Attorney Daniel B. Heid, Public Works Director Dennis Dowdy, Human Resources and Risk/Property Management Director Brenda Heineman, Finance Director Shelley Coleman, Cemetery Supervisor Craig Hudson, Shirley Partridge, and City Clerk Danielle Daskam. B. Announcements There was no announcement. C. Agenda Modifications There was no change to the agenda. II. CONSENT AGENDA A. December 19, 2011 Minutes Vice Chair Holman moved and Member Wales seconded to approve the December 19, 2011 minutes. MOTION CARRIED UNANIMOUSLY. 3-0. B. Claims Vouchers (Coleman) Claim check numbers 410029 through 410288 in the amount of $1,383,361.47 and dated January 3, 2011. Committee members reviewed the claims and payroll vouchers and briefly discussed claims vouchers 410031, 410039, 410062, 410081, 410082, 410176, 410217, 410233 and 410253. Vice Chair Holman moved and Member Wales seconded to approve the claims and payroll vouchers. Page 1 of 3 FN.0 MOTION CARRIED UNANIMOUSLY. 3-0. C. Payroll Vouchers (Coleman) Payroll check numbers 532551 to 532588 in the amount of $275,362.60 and electronic deposit transmissions in the amount of $1,194,875.16 for a grand total of $1,470,237.76 for the pay period covering December 15 to December 28, 2011. See claims vouchers (above) for approval of payroll vouchers. III. DISCUSSION ITEMS A. Resolution No. 4785 (Dowdy) A Resolution of the City Council of the City of Auburn, Washington, authorizing the Mayor to execute a Local Agency Agreement between the City of Auburn and the Washington State Department of Transportation relating to the 8th Street NE U-Turn Improvement Project Public Works Director Dowdy explained that Resolution No. 4785 accepts a $100,000 Federal Transportation Appropriations grant managed through the Washington State Department of Transportation for vehicle turning improvements for the 8th Street NE U-turn Improvement Project. The grant will fund the design of the project and part of the right-of-way acquisition to accommodate the u-turn. B. Cemetery Fee Increase (Faber) A Resolution of the City Council of the City of Auburn, Washington, amending the City of Auburn Fee Schedule relating to fees charged by the Cemetery Committee members reviewed Resolution No. 4778 related to fees charged by the Cemetery. Cemetery Supervisor Hudson explained that the fee schedule is periodically adjusted based on costs and a market comparison of other cemeteries in the region. The increases reflected in the Resolution are approximately ten percent over 2011 rates. There was a brief discussion regarding the financial condition of the golf course. Mayor Lewis noted that the City is looking to hire a marketing position to promote the golf course, cemetery and pet licensing. Cemetery Supervisor Hudson reported that the cemetery fees were increased last year, and the number of cases increased by approximately 30 cases this past year. C. Voucher List (Coleman) Finance Director Coleman reviewed the claims voucher list format and the purchase order and voucher process for the benefit of the new Committee members. Director Coleman directed the Committee through two charts on Page 2 of 3 FN.0 the classification of expenditures by object number and BARS (Budgeting, Accounting, and Reporting System) account numbers and division title map. IV. ADJOURNMENT There being no further business to come before the Committee, the meeting adjourned at 5:45 p.m. APPROVED the _____ day of January, 2012. _________________________________ _______________________________ John Partridge, Chair Danielle Daskam, City Clerk Page 3 of 3 FN.0 AGENDA BILL APPROVAL FORM Agenda Subject: Minutes of the January 3, 2012 Regular City Council meeting Date: January 10, 2012 Department: Administration Attachments: Minutes Budget Impact: $0 Administrative Recommendation: City Council approve the minutes. Background Summary: Reviewed by Council Committees: Councilmember:Staff: Meeting Date:January 17, 2012 Item Number:CA.A AUBURN * MORE THAN YOU IMAGINEDCA.A City Council Meeting January 3, 2012 - 7:30 PM Auburn City Hall MINUTES I. CALL TO ORDER A. Flag Salute Mayor Lewis called the meeting to order at 7:30 p.m. and led those in attendance in the Pledge of Allegiance. B. Roll Call Councilmembers present. Rich Wagner, Nancy Backus, Bill Peloza, John Partridge, Largo Wales, Wayne Osborne, and John Holman. Department Directors and staff members present: City Attorney Daniel B. Heid, Planning and Development Director Kevin Snyder, Public Works Director Dennis Dowdy, Parks, Arts and Recreation Director Daryl Faber, Finance Director Shelley Coleman, Police Commander David Colglazier, Economic Development Manager Doug Lein, and City Clerk Danielle Daskam. C. Announcements, Appointments, and Presentations 1. Appointment of Auburn Poet Laureate City Council to approve the appointment of Richard Brugger to the newly created City of Auburn Poet Laureate for a term to expire December 31, 2014 Deputy Mayor Backus moved and Councilmember Wagner seconded to confirm the appointment of Richard "Dick" Brugger as Auburn's Poet Laureate. MOTION CARRIED UNANIMOUSLY. 7-0. 2. Appointment to Arts Commission City Council to confirm the appointment of Dan Norman to the Arts Commission for a three year term expiring December 31, 2014 Deputy Mayor Backus moved and Councilmember Wagner seconded to confirm the appointment of Dan Norman to the Arts Commission. MOTION CARRIED UNANIMOUSLY. 7-0. Page 1 of 7 CA.A 3. Reappointments to Auburn International Farmers Market Advisory Board City Council to confirm the following reappointments to the Auburn International Farmers Market Advisory board for new three year terms expiring December 31, 2014: Ronnie Roberts, Christian McLendon, Margaret Greenslit, and Trudy Ginther Deputy Mayor Backus moved and Councilmember Wagner seconded to confirm the reappointment of Ronnie Roberts, Christian McLendon, Margaret Greenslit and Trudy Ginther to the Auburn International Farmers Market Advisory Board. Councilmember Peloza thanked the members for volunteering to serve on the Board. MOTION CARRIED UNANIMOUSLY. 7-0. 4. Reappointments to Cemetery Board City Council to confirm the reappointment of the following for new three year terms expiring December 31, 2014: Jeanne Coffey and Kenneth Bradford Deputy Mayor Backus moved and Councilmember Wagner seconded to confirm the reappointment of Jeanne Coffey and Kenneth Bradford to the Cemetery Board. MOTION CARRIED UNANIMOUSLY. 7-0. 5. Reappointments to Human Services Committee City Council to confirm the following reappointments to the Human Services Committee for new three year terms expiring December 31, 2014: Michael Harbin, Sr., Cecilia Brugger, AJ (Tony) Ladner, and Bette Vangasken Deputy Mayor Backus moved and Councilmember Wagner seconded to confirm the reappointment of Michael Harbin, Sr., Cecilia Brugger, AJ (Tony) Ladner and Bette Vangasken to the Human Services Committee. MOTION CARRIED UNANIMOUSLY. 7-0. 6. Reappointment to Parks and Recreation Board City Council to confirm the reappointment of Michael Hassen to the Parks and Recreation Board for a new three year term expiring December 31, 2014 Deputy Mayor Backus moved and Councilmember Wagner seconded to confirm the reappointment of Michael Hassen to the Parks and Recreation Board. Page 2 of 7 CA.A MOTION CARRIED UNANIMOUSLY. 7-0. 7. Reappointment to Urban Tree Board City Council to confirm the reappointment of Bryce Landrud to the Urban Tree Board for a new three year term expiring December 31, 2014 Deputy Mayor Backus moved and Councilmember Wagner seconded to confirm the reappointment of Bryce Landrud to the Urban Tree Board. MOTION CARRIED UNANIMOUSLY. 7-0. D. Agenda Modifications Resolution No. 4789 was added to the agenda. II. CITIZEN INPUT, PUBLIC HEARINGS & CORRESPONDENCE A. Public Hearings No public hearing was scheduled for this evening. B. Audience Participation This is the place on the agenda where the public is invited to speak to the City Council on any issue. Those wishing to speak are reminded to sign in on the form provided. Dick Brugger Mr. Brugger thanked members of the Striped Water Poets for their support and for nominating him for Auburn's Poet Laureate. Mr. Brugger stated that he is deeply honored for being selected as Auburn's first Poet Laureate. He expressed his appreciation and thanked Mayor Lewis and members of the Council for their support. Tim Gilmore, 11818 SE 310th Street, Auburn Mr. Gilmore expressed frustration with police response. He recalled two incidents where he called 911 to request police response for his stolen motorcycle and vandalism to his son's vehicle, only to be instructed to file the reports on line. He also recalled an incident where he reported a stolen vehicle in front of his house; police arrived several hours later and after the car was stripped. Mayor Lewis stated that he would obtain and review the 911 calls and responses. C. Correspondence There was no correspondence for Council review. III. COUNCIL COMMITTEE REPORTS A. Municipal Services Chair Peloza reported the Municipal Services Committee did not meet on Page 3 of 7 CA.A December 26, 2011, due to the holiday. The next regular meeting of the Municipal Services Committee is scheduled for January 9, 2012 at 3:00 p.m. B. Planning & Community Development Chair Backus reported the Planning and Community Development Committee did not meet on December 26, 2011, due to the holiday. The next regular meeting of the Planning and Community Development Committee is scheduled for January 9, 2012 at 5:00 p.m. C. Public Works Chair Wagner reported the Public Works Committee met this afternoon at 3:30. The Committee approved contract administration items, including advertisement for bids for the Tacoma Pipeline 5 intertie improvements, an agreement with Jacobs Engineering Group related to the 2012 Local Street Pavement Reconstruction Project, and the contract award for the 2011 Local Street Pavement Preservation Project - Phase 2. The Committee also reviewed Resolution No. 4785 accepting a grant from the State Department of Transportation for the design of the 8th Street NE U-turn Improvement Project. The Committee also discussed the Transportation Benefit District, street maintenance utility, and the capital projects status report. The next regular meeting of the Public Works Committee is scheduled for January 17, 2012. D. Finance Chair Partridge reported the Finance Committee met this evening at 5:00. The Committee approved claims and payroll vouchers, including payments in the amount of $12,713 in Community Development Block Grant funds for the housing repair project, $49,318 to Redflex for photo enforcement revenue for the month of November, payments on behalf of the Valley Narcotics Enforcement Team, and payment in the amount $135,897 to Puget Sound Energy for electricity and gas. The Committee also discussed Resolution No. 4785, cemetery rates and fees, and vouchers, including expenditure classifications and budget accounts. The next regular meeting of the Finance Committee is scheduled for January 17, 2012 at 5:30 p.m. E. Les Gove Community Campus The Les Gove Community Campus Committee has not met since the last Council meeting. The next regular meeting of the Committee is scheduled for January 9, 2012 at 5:00 p.m. F. Council Operations Committee Deputy Mayor Backus reported the next regular meeting of the Council Operations Committee is scheduled for February 6, 2012 at 5:00 p.m. IV. REPORTS At this time the Mayor and City Council may report on significant items Page 4 of 7 CA.A associated with their appointed positions on federal, state, regional and local organizations. A. From the Council Councilmember Peloza reported on his attendance at the Auburn Airport Advisory Board meeting where discussion centered on the Airport Master Plan and potential alternative locations for the airport, which were not found to be viable. Councilmember Peloza also reported on his attendance at the King County Solid Waste Subcommittee meeting. Councilmember Peloza also reported on a number of recycling events that are taking place in the community. Councilmember Partridge reported that members of the Auburn Valley Humane Society met with representatives of the Auburn School District to explore opportunities for the involvement of the District and students in the promotion of the Auburn Valley Humane Society. B. From the Mayor Mayor Lewis reported that he has been meeting with officials from both King and Pierce Counties, as well as representatives from the Association of Washington Cities, regarding transportation issues, human services, and the impact of the State budget reductions on local government. V. CONSENT AGENDA A. Minutes of the December 19, 2011 Regular Meeting B. Claims Vouchers (Partridge/Coleman) Claim check numbers 410029 through 410288 in the amount of $1,383,361.47 and dated January 3, 2011. C. Payroll Vouchers (Partridge/Coleman) Payroll check numbers 532551 to 532588 in the amount of $275,362.60 and electronic deposit transmissions in the amount of $1,194,875.16 for a grand total of $1,470,237.76 for the pay period covering December 15 to December 28, 2011. D. Public Works Project No. CP1103 (Wagner/Dowdy) City Council grant permission to advertise for bids for Project No. CP1103, 132nd Ave SE Tacoma Pipeline 5 Intertie Improvements E. Public Works Project No. CP1121 (Wagner/Dowdy) City Council award Contract No. 11-25, to Johansen Excavating, Inc. on their low bid of $1,274,531.25 plus Washington State sales tax of $26,943.19 for a total contract price of $1,301,474.44 for Project No. CP1121, 2011 Local Street Pavement Preservation - Phase 2 F. Public Works Project No. CP1201 (Wagner/Dowdy) City Council grant permission to enter into Consultant Agreement No. AG- C-414 with Jacobs Engineering Group, Inc. for engineering services for Project No. CP1201, 2012 Local Street Pavement Reconstruction Project Page 5 of 7 CA.A Deputy Mayor Backus moved and Councilmember Wagner seconded to approve the Consent Agenda. MOTION CARRIED UNANIMOUSLY. 7-0. VI. UNFINISHED BUSINESS There was no unfinished business. VII. NEW BUSINESS A. Ratification of Resolution No. 4779 (Backus/Heid) A Resolution of the City Council of the City of Auburn, Washington, repealing Resolution No. 4670 passed December 20, 2010, as amended by Resolution No. 4692 passed March 21, 2011, as amended by Resolution No. 4741 passed August 15, 2011, and designating the members, powers, duties and meeting times and day of all standing committees of the City Council of the City of Auburn Deputy Mayor Backus moved and Councilmember Wagner seconded to ratify Resolution No. 4779 as adopted by the Council on December 5, 2011. MOTION CARRIED UNANIMOUSLY. 7-0. VIII. RESOLUTIONS A. Resolution No. 4785 (Wagner/Dowdy) A Resolution of the City Council of the City of Auburn, Washington, authorizing the Mayor to execute a Local Agency Agreement between the City of Auburn and the Washington State Department of Transportation relating to the 8th Street NE U-Turn Improvement Project Councilmember Wagner moved and Councilmember Peloza seconded to adopt Resolution No. 4785. The Resolution accepts a State Department of Transportation grant for the design of the 8th Street NE U-turn Improvement Project. MOTION CARRIED UNANIMOUSLY. 7-0. B. Resolution No. 4789 A Resolution of the City Council of the City of Auburn, Washington, authorizing the Mayor and City Clerk to renew the Interlocal Agreement between King County and the City of Auburn regarding administering funds generated as a result of State of Washington SHB 2060 Councilmember Partridge moved and Councilmember Holman seconded to adopt Resolution No. 4789. The Resolution allows the City to continue to participate in the regional affordable Page 6 of 7 CA.A low income housing program. MOTION CARRIED UNANIMOUSLY. 7-0. IX. ADJOURNMENT There being no further business to come before the Council, the meeting adjourned at 8:12 p.m. APPROVED THE _______ DAY OF JANUARY, 2012. _____________________________ _________________________________ Peter B. Lewis, Mayor Danielle Daskam, City Clerk Page 7 of 7 CA.A AGENDA BILL APPROVAL FORM Agenda Subject: Minutes of the November 17, 2011 Special meeting Date: December 30, 2011 Department: Administration Attachments: Minutes Budget Impact: $0 Administrative Recommendation: City Council approve the minutes. Background Summary: Reviewed by Council Committees: Councilmember:Staff: Meeting Date:January 17, 2012 Item Number:CA.B AUBURN * MORE THAN YOU IMAGINEDCA.B Page 1 CITY COUNCIL SPECIAL MEETING Auburn City Hall – Council Chambers November 17, 2011 4:00 PM MINUTES I. CALL TO ORDER Mayor Peter B. Lewis called the meeting to order at 4:00 p.m. Mayor Lewis and the following Councilmembers were in attendance: Rich Wagner, Sue Singer, Nancy Backus, Lynn Norman, Bill Peloza, Virginia Haugen, and John Partridge. Staff members present included Public Works Director Dennis Dowdy, Police Commander Bill Pierson, Planning and Community Development Director Kevin Snyder, Finance Director Shelley Coleman, Financial Planning Manager Martin Chaw, Information Services Director Lorrie Rempher, Human Resources/Risk Management Director Brenda Heineman, Parks, Arts and Recreation Director Daryl Faber, Economic Development Manager Doug Lein, and Deputy City Clerk Cathy Richardson. Also in attendance were Councilmembers-elect John Holman, Wayne Osborne, and Largo Wales. II. 2011-2012 BIENNIAL BUDGET MID-TERM CORRECTION Director Coleman referred Councilmembers to the agenda packet attachments and briefly reviewed items related to the proposed mid-term correction for the 2011-2012 Biennial Budget including the following: • 2012 Budget Summary – All Funds • 2012 Proposed Budget Summary – All Funds • 2012 Mid-Biennial Budget Departmental Requests o Including additional departmental requests approved by Mayor Lewis for year 2012, Items #14 through #36 CA.B City of Auburn Council Meeting Minutes November 17, 2011 Page 2 o Including Items #37 through #42, which are listed on Schedule “A”, Summary of 2012 Budget Adjustments by Fund, and proposed Budget Amendment #6 Ordinance No. 6379 • Proposed Capital Project summary of changes • Proposed 2012 Property Tax Ordinance No. 6380, which entails an increase of 1% over the 2011 property tax levy and includes new construction levy Consistent with current City policy, $2.0 million of the total 2012 Property Tax Levy will be distributed to the Local Street Fund in support of the Save Our Streets (SOS) Program. The remaining funds, less 2% for uncollectables, will be distributed to the General Fund to support general governmental operations. Councilmember Peloza inquired regarding Item #16 of the 2012 Mid- Biennial Budget Departmental Requests with regard to traffic signal LED lamp replacements. Director Coleman explained that, approximately eight years ago, the City participated in a program to replace all the bulbs in the traffic signals with LED lamps in an effort to reduce costs. It is now time to begin replacement of those LED lamps. In response to questions from Councilmember Peloza, Mayor Lewis reported that there is a hiring freeze in effect while awaiting State budgetary decisions with the exception of two positions, including a promoter for animal licensing in connection with the new animal shelter and a crime analyst for the Police Department, which was in process prior to the hiring freeze. All other recommended positions are still frozen. Deputy Mayor Singer Sue inquired regarding inclusion of a line item with regard to costs related to forgiving traffic impact fees in the downtown area. Director Coleman stated that impact fees not paid by developer must be paid from other general governmental revenues. Mayor Lewis stated that it is too nebulous an amount to be able to put a number to. In response to questions from Deputy Mayor Singer regarding Capital Facilities Projects (CFP), Director Coleman stated that the Finance Department works closely with the City’s project engineers on City CA.B City of Auburn Council Meeting Minutes November 17, 2011 Page 3 projects. The CFP is a plan and throughout the year priorities may shift, resulting in new projects starting while others may be delayed. Therefore, if projects are not completed, then funds must be made available in a subsequent year. Councilmember Wagner expressed concerns in pushing the design element of a project out for more than one year. Councilmembers briefly discussed furlough days salary and benefit adjustments, replacement of the Senior Center carpeting, offsetting revenues and beginning fund balances, and solid waste rates. Deputy Mayor Singer expressed concerns with regard to costs related to the City Hall renovation project. Mayor Lewis responded that the biggest problem that the City has with regard to renovations is that staff cubicles did not meet the minimum size requirements and the heating and air conditioning (HVAC) system is failing. It is costing more annually to maintain the system than if it is replaced. It is also difficult to obtain parts for a system that is more than thirty years old. The system can not be replaced until we know where staff is to be moved. Staff needs to have a plan in place in order to proceed with the HVAC system replacement. Once the new HVAC system is in place, staff can be relocated as the economy allows. There are also privacy difficulties with regard to domestic violence victims and Human Resources issues which require hard-wall offices in lieu of panel dividers. Phase 1 would include approval for a new HVAC system based on where Legal Department, Human Resources and City Clerk staff will be located, which will be implemented in Phase 2 as funds are available. Director Heineman explained the City must pay prevailing wage rates, which increases contract costs. The new HVAC system has already been budgeted and will provide additional energy savings. Director Heineman reviewed other problems related to the current department placement including lack of an adequate testing area, lack of a lobby area for both Legal and Human Resources Departments. Also, space is needed at the Auburn Justice Center and this would allow the domestic violence advocate staff to rejoin the Legal Department. It would also allow Human Resources facilities staff to move from the GSA facility back to City Hall. Director Heineman reported that the Valley Regional Fire Authority would like to lease the GSA space for training purposes which would provide additional revenue. CA.B City of Auburn Council Meeting Minutes November 17, 2011 Page 4 Director Heineman reviewed energy costs associated with the GSA facility, the current bidding climate, use of staff for moving purposes, use of existing divider panels, and the conservative aspects of her estimate. In response to questions from Deputy Mayor Singer, Director Heineman explained that the City Clerk’s lobby area must be separate from the Legal Department lobby area in order to provide two secure lobbies for privacy purposes. Three prosecutors are currently sharing an office space which is problematical operationally and causes conflicts during the interviewing process. Having their own individual offices will eliminate these types of issues and will save time and resources. Mayor Lewis stated that if Council approves the general outline of the proposed plan then staff can move forward with the HVAC replacement. Each new phase of the proposed renovations will be presented to Council for approval. Discussion followed regarding the use of in-house staff for various functions previously out-sourced, various phases of proposed City Hall renovations, staff efficiencies, unused space at the City Hall Annex, contract processes, income possibilities with regard to leasing of the GSA facility, implementation of furlough days, the current hiring freeze, and State budgetary issues. Councilmember Peloza requested that staff provide additional information with regard to Fund 229, 1998 Library Fund, and employee medical benefits costs. Mayor Lewis reported on legislative efforts with regard to budgetary issues. Mayor Lewis encouraged Council to attend the upcoming Association of Washington Cities annual conference in January, 2012. Councilmember Norman commented that the City’s HVAC system has been very costly to maintain and concurred that it should be replaced. Councilmember Norman suggested that, due to expenditures associated with start-up costs for animal control services, renovations to City Hall should be delayed as long as possible. III. ADJOURNMENT There being no further discussion, the meeting adjourned at 5:11 p.m. Peter B. Lewis, Mayor Cathy Richardson, Deputy City Clerk CA.B City of Auburn Council Meeting Minutes November 17, 2011 Page 5 CA.B City of Auburn Council Meeting Minutes November 17, 2011 Page 6 CA.B AGENDA BILL APPROVAL FORM Agenda Subject: Claims Vouchers Date: January 9, 2012 Department: Finance Attachments: No Attachments Available Budget Impact: $0 Administrative Recommendation: City Council approve the following claims vouchers: Claims check numbers 410289 through 410294 and claims check numbers 410300 through 410630 in the amount of $4,681,049.80 and dated January 17, 2012. Claims check numbers 410295 through 410299 and claims check numbers 410631 through 410689 in the amount of $2,337,001.73 and dated January 17, 2012. Background Summary: Reviewed by Council Committees: Finance Councilmember:Partridge Staff:Coleman Meeting Date:January 17, 2012 Item Number:CA.C AUBURN * MORE THAN YOU IMAGINEDCA.C AGENDA BILL APPROVAL FORM Agenda Subject: Payroll Vouchers Date: January 9, 2012 Department: Finance Attachments: No Attachments Available Budget Impact: $0 Administrative Recommendation: City Council approve the payroll vouchers. Background Summary: Reviewed by Council Committees: Finance Councilmember:Partridge Staff:Coleman Meeting Date:January 17, 2012 Item Number:CA.D AUBURN * MORE THAN YOU IMAGINEDCA.D AGENDA BILL APPROVAL FORM Agenda Subject: Public Works Project No. CP0616 Date: January 10, 2012 Department: Public Works Attachments: Consultant Scope Summary Budget Status Sheet Kiosk Location Map Conseptual Kiosk Design Map Budget Impact: $0 Administrative Recommendation: City Council authorize Consultant Agreement No. AG-C-416 with KPG, Inc. for Engineering Services for Project No. CP0616 Downtown Pedestrian Kiosks. Background Summary: The purpose of the project is to design pedestrian kiosks at 9 locations within the Downtown and construct as many as budget will allow. The kiosks will enhance the pedestrian experience in Downtown Auburn. City staff has selected KPG, Inc. to provide Engineering Design and Construction Assistance Services for the above referenced project. The Not-to-be-Exceeded amount for this agreement is $40,000. A project increase of $25,050 within the 330 Local Revitalization (LR) Fund will be necessary to fund design of the project. An additional increase may be necessary to fund construction of all 9 kiosks. As costs are finalized on the other LR funded projects, a determination will be made regarding the final number of kiosks to be constructed. It is anticipated that the budgeted expenditures in the 330 LR Fund will not be exceeded this year. O3.3.15 CP0616 Reviewed by Council Committees: Planning And Community Development Councilmember:Backus Staff:Dowdy Meeting Date:January 17, 2012 Item Number:CA.E AUBURN * MORE THAN YOU IMAGINEDCA.E DOWNTOWN PEDESTRIAN KIOSKS PROJECT CONSULTANT SCOPE OF WORK SUMMARY PAGE 1 OF 2 CP0616 – Downtown Pedestrian Kiosks Project City of Auburn Scope for Design and Construction Support Services - Summary This Scope of Work is for the Downtown Pedestrian Kiosks Project. The Consultant scope includes finalizing the conceptual level design of the pedestrian kiosk that was developed as part of the City’s South Division Street Promenade project, including providing contract plans, special provisions, and construction estimates. Project Description The City’s Downtown Pedestrian Kiosk project will design pedestrian kiosks at 9 locations in efforts to enhance the pedestrian experience in Downtown Auburn. The approximate locations of the kiosks are as follows: 1. NE End of the B Street Plaza 2. SW End of the B Street Plaza Near Mailboxes 3. South Side of East Main Street in Front of the Justice Center 4. NW Corner of 2nd Street SE / A Street SE Adjacent to First Wheel Stop 5. South Side of West Main Street adjacent to the Interurban Trail 6. West Side of A Street SW within Sound Transit Plaza Near South Planters 7. SW Corner of Main Street and B Street SW Near Auburn History Sign 8. SW Corner of West Main Street and A St NW near bench 9. NW Corner of South Division Street / 1st St SW Project Management This task will be continuous throughout the project duration. It will include the work necessary to set up and plan the entire project and establish project-specific procedures, including communication, overall project coordination with the City and project team, and project closeout. Contract Documents and Cost Estimates The Consultant will prepare construction contract documents (Structural construction plans, Contract Special Provisions, and cost estimate for the pedestrian kiosks) to be incorporated into the City Contract Documents, and submit them at the 60% and 90% completion levels for City review and comment. The Consultant shall also prepare an Engineer’s Estimate of probable construction cost for the pedestrian kiosks. The City will complete the final bid documents. Total Primary Consultant Services = $29,323.93 CA.E DOWNTOWN PEDESTRIAN KIOSKS PROJECT CONSULTANT SCOPE OF WORK SUMMARY PAGE 2 OF 2 Optional Services This work would require authorization from the City prior to initiation of this work. Construction Support Services – As requested by the City the Consultant will provide assistance to the City during the advertisement and award period of the project and during the construction phase as follows: • Response to technical questions from the potential Bidders • Development of technical Addendums • Response to Contractor Requests for Information • Review of Construction Submittals • Development of Change Orders Total Optional Consultant Services = $10,676.07 CA.E Project No: CP0616Project Title: Project Manager: Ryan L Vondrak Consultant Agreement Initiation Date: _________ Permision to Advertise Advertisement Date: ________ Contract Award Award Date: ___________ Change Order Approval Contract Final Acceptance Funding Prior Years 20112012 2013 Total 330 Local Revitalization Funds 30,000 30,000 Corridor Enhancement Federal Grant 61,000 61,000 Total 091,0000091,000 Activity Prior Years 20112012 2013 Total Design Engineering - City Costs 2,0549,94612,000 Design Engineering - Consultant Costs 35,20035,200 Construction Estimate 47,00047,000 Project Contingency (15%)7,0507,050 Construction Engineering - City Costs 10,00010,000 Construction Engineering - Consultant Costs 4,8004,800 Total 02,054113,9960116,050 Prior Years 20112012 2013 Total *330 Funds Budgeted ( )0(30,000)00(30,000) 330 Funds Needed 02,05452,996055,050 *330 Fund Project Contingency ( )0(27,946)000 330 Funds Required 0052,996025,050 Prior Years 20112012 2013 Total *330 Funds Budgeted ( )0(61,000)00(61,000) 330 Funds Needed 0061,000061,000 *330 Fund Project Contingency ( )0(61,000)000 330 Funds Required 0 0 61,000 0 0 * ( # ) in the Budget Status Sections indicates Money the City has available. 330 Local Revitalization Funds Budget Status Corridor Enhancement Federal Grant Funds Budgeted (Funds Available) Estimated Cost (Funds Needed) BUDGET STATUS SHEET Downtown Pedestrian Kiosks Date: January 10, 2012 The "Future Years" column indicates the projected amount to be requested in future budgets. H:\PROJ\CP0616 - Pedestrian Kiosks\Budget\Pedestrian Kiosks - BudgetStatusSheet.xls1 of 1 CA.E Pedestrian Kiosk Locations Printed Date: Information shown is for general reference purposes only and does not necessarily represent exact geographic or cartographic data as mapped. The City of Auburn makes no warranty as to its accuracy. Map Created by City of Auburn eGIS 8/2/2011 - Approximate Locations of Future Kiosks - Approximate Locations of Future Kiosk (Kiosk foundation already constructed) CA.E CA.E AGENDA BILL APPROVAL FORM Agenda Subject: Ordinance No. 6397 Date: January 10, 2012 Department: Planning and Development Attachments: Ordinance No. 6397 Exhibit 1 Exhibit 2 Exhibit 3 Exhibit 4 Budget Impact: $0 Administrative Recommendation: City Council to introduce and adopt Ordinance No. 6397 Background Summary: Brandon Land Development, LLC, applicant, made application to the City of Auburn in August of 2011 for the Final Plat of "Brandon Meadows" (County file no. L04P0007). The City of Auburn has assigned this project a File No. of PLT08-0024 for record keeping purposes. Brandon Meadows received preliminary plat approval from King County for the subdivision of a 10.23 acre site (comprised of five properties) into 59 single-family lots. One existing dwelling will remain (lot 52). The subdivision request also includes twelve tracts that include access (Tracts C-F and J), recreation (Tract B), tree planting (Tract H and K), monument signs (Tract L and M) and storm drainage (Tract A and G). The property is located between 130th Avenue SE and 132nd Avenue SE and south of SE 307th Street within the portion of Lea Hill annexed January 1, 2008 (King County Parcel Numbers: 0921059134, 0921059136, 0921059115, 0921059114, and 0921059154). The King County Hearing Examiner approved the preliminary plat on May 18, 2005. The plat has been developed in accordance with King County R-6 (6 du/acre) zoning standards. The City of Auburn approved a facility extension agreement (FAC05-0014) for extension of city water and sewer in 2006. King County approved the engineering drawings (reference FAC08-0015) for road and drainage improvements. A security in lieu of completion of all of the plat improvements has been provided to the City. Pursuant to Section 4 of Exhibit B of the interlocal agreement between King County and the City of Auburn (Resolution No. 4113) after annexation the plat was withdrawn from those subject to continuing review by King County under the agreement and the City of Auburn assumed responsibility for all further processing of the final plat for Brandon AUBURN * MORE THAN YOU IMAGINEDORD.A Meadows. Attached are the following Exhibits: Exhibit 1 - Certificate of Improvements, dated January 5, 2012 Exhibit 2 - Brandon Meadows Final Plat (4 sheets) Exhibit 3 - Exhibit B of the interlocal agreement between King County and the City of Auburn Exhibit 4 - Aerial photo of Project Site Reviewed by Council Committees: Other: Legal Councilmember:Backus Staff:Snyder Meeting Date:January 17, 2012 Item Number:ORD.A AUBURN * MORE THAN YOU IMAGINEDORD.A ORDINANCE NO. 63 97 AN ORDINANGE OF THE CITY COUNCIL OF' THE CITY OF AUBURN, WASHINGTON, APPROVING THEFINAL PLAT OF BRANDON MEADOWS WHEREAS, the Plat of BrandonMeadows, Application No. RLTO&0024'•wasfiled withKing County, Washington, while it was unincorporated territory in theCounty, prior 4o the premise being annexed into the City of Aubum; and WHEREAS, thePreliminary Plat for thisplatwasapproved by the King County Hearing Examiner on May 18, 2005 with ident ed conditions and requirements; and WHEREAS, the premises of the Plat of Brandon Meadows was annexed into the City of Aubum, effective January 1, 2008; and WHEREAS, in connection with the annexation, the City andKing County entered into an Interlocal Agreement; pursuant to Resolution No. 4113, wherebythe two jurisdictions identified a cooperative process for handlingpending plat activity; and WHEREAS, the Interlocal Agreement provides that,plat applications filed prior to the date of annexation that regard annexed property are subject to King County land use regulations andare processed by King County up to finalapproval, unless either entity requests that an application be prooessedbythe City. WHEREAS, insofar asthe plat meets the requirements of applicable codes and plans, and more specifically, the plat meets thecond'itions and requirements of the preliminaryplat, it is incumbent on the City Council to approved the final plat, as no new conditions or requirements can be addedat this point. Ordinance No. 6397 January 12, 2012 Page 1 of 4 ORD.A NOW THEREFORE, THECITYCOUNCIL OF THECITY OF AUBURN, WASHINGTON, DO ORDAIN AS FOLLOWS: FINDINGS.OF FACT 1.. Brandon Land Development, LLC requested final plat approval of Brandon Meadows in August of 2011 and all applicable conditions have been met: 2; The preliminary plat was approVed by King CountyHearing Examiner on May 18, 2005. The plat has been developed in accordance wifh King County R-6 zoning standards. 3. The City of Aubum annexed the §u6ject properties on January 1, 2008. 4. Pursuant toSection 4 of Exhibit B of the interlocal agreement between King County and the City of Aubum, afterannexation the plat waswithdrawnfrom those subjectto continuingreview by King County under the agreement and the City of Aubum assumed responsibility for all further processing of thefinal plat fo BrandonMeadows. 5. The Final Plat is in compliance and in conformity with applicable Zoning and Land Division Ordinances and other applicable land usecontrols. 6. The Plat is consistent with the Comprehensive Plan.. 7. The Plat meetsthe requirements of Chapter 58:17 RCW. Section 1. Aooroval. Brandon Meadows, a subdivision involving property located withinthe Cit}r of Auburn, Washington, which plat is legally described on Sheet 2 ofthe Final Plat and setforth in Ezhibit "A", attached hereto and incorporated herein by reference, is hereby approved, and deemed to conform to the applicable requirements for Plat approval. Section 2. Constitutionalitv.or Invaliditv. If any section, subsectionclause or phase of this Ordinance is for anyreason held to be invalid or unconstitutional such invalidity or unconstitutionality shall not affect thevalidiry or constitutionality of the remaining portions of thisOrdinance, as it is being hereby expressly declared that this Ordinance and each section, su6section, sentence, clause and phrasehereof would Ordinance No. 6397 January 12, 2012 Page 2 of 4 ORD.A have been prepared, proposed adopted and approved and ratified irrespective of the fact that nayone ormoresection, subsection, sentence, clause or phrase be declared invalid or unconstitutionaL Section 3.. Recordation: Upon the passage, approval and publication of thisOrdinance as provided by law, the City Clerk of theCity of Auburn,shall qause this Ordinance to be recorded in the office of the King County RecoMs, Elections, and . . Licensing Services Division. Section 4. Imolementation. The Mayor is hereby authorized to implement suchadministrative procedures as may be necessaryto carry out the directions of this legislation. Section 5. Effecfive Date. This ordinance shall take effect and be in force five (5) days from and after its passage, approval and publication, asprovidedby law. INTRODUCED: PASSED: APPROVED: OrdinanceNo. 6397 January 12, 2012 Pege.3 of 4 ORD.A CITY OF AUBURN PETER B. LEWIS MAYOR Al'TEST: Danielle E Daskam, City Clerk APP OVED AS TO FORM: iel B. City Attomey Published: Ordirrance No. 6397 January 12,2017 Page 4 of 4 , ORD.A a.ntnt a BRANDON MEADOWS A POFtiION OF 3E 1/4, NE 1/4, 3ec. 9, T-21N, R-, WAA. City of Aubum, King Gounty, Washir pton sa a¢r!a.•i aor mmr TMwr u w v[nr.tta u[w. 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I. 8 M-/Ppp R uYa ORD.A ORD.A Exhibit 2 ORD.A ORD.A ORD.A ORD.A ExhibitBDevelopmentPermitProcessinginAnnexationAreasfromandafterthedateofAnnexationPursuanttotheINTERLOCALAGREEMENTBETWEENTHECITYOFAUBURNANDHINGCOUNTYRELATINGTOTHEANNEXATIONOFTHELEAHILLANDWESTHILLPOTENTIALANNEXATIONAREASdated200theAgreementPreannexationBuildingPermitApplicationsFiledwithKingCounty11ExceptasotherwisespecifiedhereintheCountyshallcontinuetoreviewandinspectonbehalfoftheCityallvestedbuildingpermitapplicationsfiledwiththeCountybeforetheeffectivedateofannexationthatinvolvepropertywithintheAnnexationAreasReviewbytheCountyshalloccurinaccordancewiththeregulationsunderwhichtheapplicationsarevestedortowhichtheyareotherwisesubjectAnydecisionsregardingwhetherorwhenanapplicationvestedshallbemadebytheCityPromptlyaftertheannexationelectioniscertifiedtheCityandCountyshallmeettoidentifyanddiscussvestedpermitapplicationswithintheannexationareasNotmorethan10norlessthan7calendardayspriortotheeffectivedateoftheannexationtheCountyshallprovidetheCitywithalistofallpermitapplicationsvestedunderCountycodesintheareastobeannexedbytheCitytogetherwithalistofallpermitapplicationsfiledwiththeCountyforwhichavestingdeterminationhasnotyetbeenmadeUpdatedlistsofvestedandfiledpermitsshallbeprovidedtotheCitywithin7calendardaysfollowingtheeffectivedateofannexation12Asdefinedhereinbuildingpermitsincludebutarenotlimitedtobuildingpermitsmechanicalpermitsandfiresystemsfiresprinklerpermits13CountyreviewofbuildingpermitspursuanttothisExhibitshallincludedecisionstoapproveconditionordenyapplicationsfollowupinspectionsissuanceofextensionsorcompletionofextensionsandissuanceofancillarypermitssuchasfireandmechanicalpermitsthatareessentialforcompletionofeachoriginalprojectpermitTheCountyagreestoconsultwiththeCitypriortorenderinganyadministrativelyappealablebuildingrelatedpermitdecision14TheCityshallhavesolediscretionandresponsibilityontheassessmentofrequiredperformancefinancialguaranteesandtheenforcementorreleaseoffinancialguaranteesrequiredofanapplicanttosecurecompliancewithpermitordevelopmentrelatedrequirementsNotwithstandingtheforegoinguponspecialwrittenrequestbytheCitytheCountymayagreetoassisttheCityindeterminingwhethertoenforceorreleaseparticularfinancialguaranteesSuchassistancefromtheCountyshallnotincludetheinitiationorundertakingoflegalactions20 ORD.A 15TheCountyshallreviewandrenderdecisionsonrequestsforchangestoapprovedbuildingrelatedplansuptothetimethateitheracertificateofoccupancyisissuedorfinalconstructionapprovalhasbeenissuedfortheprojectwhicheverisearlierFollowingissuanceofacertificateofoccupancyorfinalconstructionapprovalrequestsforchangestotheapprovedsetofplansshallbereferredtotheCityTheCityintendstoprocesssuchrequestsasnewpermitapplications2PreannexationLandUsePermitApplicationsFiledwithKingCounty21ExceptasotherwisespecifiedhereintheCountyshallcontinuetoreviewonbehalfoftheCityallvestedlandusepermitapplicationsfiledwiththeCountybeforetheeffectivedateofannexationthatinvolvepropertywithintheAnnexationAreasReviewbytheCountyshalloccurinaccordancewiththeregulationsunderwhichtheapplicationsarevestedortowhichtheyareotherwisesubjectAnydecisionsregardingwhetherorwhenanapplicationvestedshallbemadebytheCity22AsdefinedhereinlandusepermitsincludebutarenotlimitedtoconditionalusepermitssiteplanapprovalsrezonesreasonableusepermitsspecialusepermitsSEPAreviewsshorelinepermitsandexemptionsshortsubdivisionsformalsubdivisionspreliminaryplatsandfinalplatsboundarylineadjustmentslotlineeliminationbindingsiteplansplatalterationsandamendmentsrightofwaypermitsclearingandgradingpermitsandotherlanduseandengineeringpermitsandapprovals23ForthosevestedlanduseapplicationsthatdonotrequireapublichearingpriortoissuancetheCountyshallrenderadecisiontoapproveconditionordenyapplicationsconductfollowupinspectionsandissueextensionsorcompletionofextensions24ForthosevestedlanduseapplicationsthatrequirequasijudicialorlegislativeapprovalorthatinvolveadministrativeappealstheCountyshallprepareareportandrecommendationtotheCitysdesignateddecisionmakerforafinaldecisionExceptasprovidedinSection5theCitysdecisionmakershallnotbeaCountyemployeeTheCityshallberesponsibleforschedulingprovidingnoticeconductinganypublichearingsorappealsandmakinganyfinaldecisiononsuchapplicationsCountystaffshallattendthepublichearingtotestifywithrespecttoanalysissetforthintheCountysreportandrecommendation25ForthosesubdivisionsandshortsubdivisionsthathavebeengrantedpreliminaryapprovalpriortoincorporationorannexationorunderSection24theCountyshallcontinueitsreviewthroughengineeringplanapprovalfinalplatorshortplatapprovalandconstructioninspectionapprovalphasesForeachofthesepostpreliminaryreviewphasestheCountyshallpreparearecommendationfortheCitysdesignateddecisionmakerAllfinaldecisionsonanyofthepostpreliminaryreviewphasesshallberenderedbytheCityAttherequestoftheCityCountystaffshallappearbeforetheCityCounciltodiscussanalysissetforthintheCountysfinalplatapprovalrecommendation21 ORD.A 26TheCityshallhavesolediscretionandresponsibilityontheassessmentofrequiredperformanceandtheenforcementorreleaseoffinancialguaranteesrequiredoftheapplicanttosecurecompliancewithpermitordevelopmentrelatedrequirementsNotwithstandingtheforegoinguponspecialwrittenrequestbytheCitytheCountymayagreetoassisttheCityindeterminingwhethertoenforceorreleaseparticularfinancialguaranteesSuchassistancefromtheCountyshallnotincludetheinitiationorundertakingoflegalactions3PermitRenewalorExtensionTheCityshallhaveultimateauthoritytodeterminewhetherornottorenewabuildingpermitortoreneworextendalandusepermitunderrevieworissuedbytheCountyintheAnnexationAreas4OptionalExclusionofParticularApplicationsTheCityorCountymayatanytimeexcludefromtheprovisionsofthisExhibitanyparticularpermitsorapplicationsuponprovidingtotheCountyorCityfifteencalendardaysadvancewrittennoticeUponexcludinganypermitorapplicationfromreviewunderthisExhibittheCountyshalltransmitthefiletotheCityandtheCityshallassumeresponsibilityforallfurtherprocessingofsuchpermitsorapplications5OptionalHearingExaminerReviewNotwithstandinganyotherprovisioninthisExhibituponwrittenrequestbytheCitytheCountymayagreetohavetheKingCountyHearingExaminerconductpublichearingsorappealsonbehalfoftheCityforparticularlanduseorbuildingpermitapplicationsDecisionsregardingwhethertoutilizetheCountyHearingExaminerforappealorhearingrecommendationsordecisionsshallbemadebytheCityandCountyonacasebycasebasis6SEPACompliance61InordertosatisfytheproceduralrequirementsoftheStateEnvironmentalPolicyActSEPAtheCountyshallserveasleadagencyforallapplicationsprocessedbytheCountypursuanttothisExhibit62ExceptasprovidedinSection5hereofappealsfromSEPAthresholddeterminationsandotherSEPAmattersrelatingtoprojectswithintheCityshallbeheardbytheCity7PermitConditionandCodeEnforcement7lEnforcementofCodeRequirementsWithinsixtydaysfollowingthedatetheannexationbecomeseffectivetheCountyshallprovidetheCitywithalistandbriefexplanationofallAnnexationAreascodeenforcementcasesunderreviewbytheCountyatthetimeofannexationandshallprovidefiledocumentstotheCityuponrequest72TheCityshallberesponsibleforundertakinganycodeenforcementactionsfollowingthedateofannexation22 ORD.A 8FeesandReimbursement81InordertocoverthecostsofprocessingbuildingandlandusepermitapplicationsandperformingSEPAreviewinaccordancewiththetermsofthisExhibittheCountyisauthorizedtocollectandretainsuchapplicationandotherfeesauthorizedbytheCountyfeeordinanceswhichshallbeadoptedbytheCityandasmaybemodifiedatsomefuturedatebytheCountyandtheCity82ForallapplicationsuponwhichtheCountyhasinitiatedreviewandthataresubsequentlyexcludedfromCountyprocessingortransferredtotheCitypursuanttothetermsofthisExhibittheCountywillretainthebasepermitfeeandapercentageoffeesequivalenttothepercentageofpermitprocessingandadministrationperformedbytheCountyontheapplicationAnyremainingapplicationfeeamountsreceivedbytheCountypriortoexclusionortransfershallbepromptlyforwardedtotheCity9DurationThisAgreementshalltakeeffectupontheeffectivedateoftheannexationandshallcontinueineffectforaperiodoffiveyearsthereafterunlessotherwiseterminatedorextendedEitherpartymayterminatethisExhibituponprovidingatleastonehundredandtwentydays120dayswrittennoticetotheotherpartyTheExhibitmaybeextendedasprovidedinSection1110TerminationProceduresUponterminationofthisExhibittheCountyshallceasefurtherprocessingenforcementandrelatedreviewfunctionswithrespecttoapplicationsitisprocessingunderthisExhibitTheCountyshallthereupontransfertotheCitythoseapplicationfilesandrecordspostedfinancialguaranteeinstrumentsandunexpendedportionsoffilingfeesforpendinglanduseandbuildingrelatedapplicationswithintheAnnexationAreasUpontransfertheCityshallberesponsiblefornotifyingaffectedapplicantsthatithasassumedallfurtherprocessingresponsibility11ExtensionPursuanttoamutualagreementbetweenthepartiesthisExhibitmaybeextendedforfiveadditionalyearsorforalesseragreeduponperiodInordertoextendtheotherwiseapplicableterminationdateofthisExhibittheCityshallmakeawrittenrequesttotheCountynotlessthansixty60dayspriortotheotherwiseapplicableterminationdateIfthepartieshavenotagreedtotheextensioninwritingbytheterminationdatetheExhibitterminates12Indemnification121TheCountyshallindemnifyandholdharmlesstheCityanditsofficersagentsandemployeesoranyofthemfromanyandallclaimsactionssuitsliabilitylosscostsexpensesanddamagesofanynaturewhatsoeverbyreasonorarisingoutofanynegligentactionoromissionoftheCountyitsofficersagentsandemployeesoranyoftheminperformingobligationspursuanttothisExhibitIntheeventthatanysuitbaseduponsuchaclaimactionlossordamageisbroughtagainsttheCitytheCountyshalldefendthesameatitssolecostandexpenseprovidedthattheCityretainstherighttoparticipateinsaidsuitifanyprincipalofgovernmentalorpubliclawisinvolvedandiffinaljudgmentberenderedagainsttheCityanditsofficersagentsandemployeesor23 ORD.A anyofthemorjointlyagainsttheCityandCountyandtheirrespectiveofficersagentsandemployeesoranyofthemtheCountyshallsatisfythesame122TheCityshallindemnifyandholdharmlesstheCountyanditsofficersagentsandemployeesoranyofthemfromanyandallclaimsactionssuitsliabilitylosscostsexpensesanddamagesofanynaturewhatsoeverbyreasonorarisingoutofanynegligentactionoromissionoftheCityitsofficersagentsandemployeesoranyoftheminperformingobligationspursuanttothisExhibitIntheeventthatanysuitbaseduponsuchaclaimactionlossordamageisbroughtagainstthecountytheCityshalldefendthesameatitssolecostandexpenseprovidedthattheCountyretainstherighttoparticipateinsaidsuitifanyprincipalofgovernmentalorpubliclawisinvolvedandiffinaljudgmentberenderedagainsttheCountyanditsofficersagentsemployeesoranyofthemorjointlyagainsttheCityandCountyandtheirrespectiveofficersagentsandemployeesoranyofthemtheCityshallsatisfythesame123TheCityandtheCountyacknowledgeandagreethatifsuchclaimsactionssuitsliabilitylosscostsexpensesanddamagesarecausedbyorresultfromtheconcurrentnegligenceoftheCityitsagentsemployeesandorofficersandtheCountyitsagentsemployeesandorofficersthissectionshallbevalidandenforceableonlytotheextentofthenegligenceofeachpartyitsagentsemployeesandorofficers13PersonnelControlofpersonnelassignedbytheCountytoprocessapplicationsunderthisExhibitshallremainwiththeCountyStandardsofperformancedisciplineandallotheraspectsofperformanceshallbegovernedbytheCounty14AdministrationThisAgreementshallbeadministeredbytheDirectoroftheKingCountyDevelopmentandEnvironmentalServicesorhisherdesigneeandtheCityPlanningDirectororhisherdesignee15LealRepresentationTheservicestobeprovidedbytheCountypursuanttothisagreementdonotincludelegalserviceswhichshallbeprovidedbytheCityatitsownexpense16DefinedTermsTermsusedinthisExhibitnototherwisedefinedshallhavethemeaningassetforthinthebodyoftheAgreement24 ORD.A Br a n d o n M e a d o w s F i n a l P l a t – E x h i b i t 3 13 2 ND WA Y SE 132ND AVE SE SR 1 8 Ke n d a l l R i d g e ORD.A AGENDA BILL APPROVAL FORM Agenda Subject: Resolution No. 4778 Date: December 20, 2011 Department: Parks/Art and Recreation Attachments: Resolution and Fee Schedule Budget Impact: $0 Administrative Recommendation: Council adopt Resolution No. 4778. Background Summary: Periodic fee adjustment based in market comparison with other Cemeteries in the region. Reviewed by Council Committees: Finance, Municipal Services Councilmember:Peloza Staff:Faber Meeting Date:January 17, 2012 Item Number:RES.A AUBURN * MORE THAN YOU IMAGINEDRES.A RESOLUTION NO. 47 7 8 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AUBURN, WASHINGTON, AMENDING THE CITY OF AUBURN FEE SCHEDULE RELATING TO FEES CHARGED BY THE CEMETERY WHEREAS; in connection with the municipal functions and operations ofthe City ofAuburn, the Ci#y provides various public services, a numberof which entail fees; and WHEREAS; the City Council provided for adoption of a City of Aubum Fee Schedules in the adoption of Ordinance No. 5707; and WHEREAS, in thenormal course of reviewing cemetery fees and costs, it is appropriate to reviseand amend amounts charged for certain materials and services. NOW, THEREFORE, THE CITY COUNCIL OF THECITY OF AUBURN, WASHINGTON HEREBY RESOLVES, as follows: Section 1. Section E of 4he City of Auburn Fee Schedule related to City Cemetery Fees is herebyamended and updated as setforth in the attached Exhibit"A," incorporated herein bythis reference. Section 2. The Mayor is authorizedto implement suchadministrative procedures as may be necessary to carry outthe directives ofthis legislation. Section 3. This Resolutionshall be in fullforce and affect upon passage and signatures.hereon. DATED and SIGNED this_day of 2012. CITY OF AUBURN PETER B. LEWIS, MAYOR Resolution No. 4778 November 18, 2011 Page 1 of 2 RES.A ATTEST: Danielle E. Daskam, City Clerk APFROVED AS TO FORM: Daniel B. Heid, City Attomey Resolution No.4778 Novemtier 18, 2011 Page 2 of 2 RES.A E. CITY CEMETERY FEES (Per Ordinance5715, Resolution No. 3797, Resolution No. 3953, Resolution No. 4027, Reso/utionNo. 4103, ResolutionNo. 4117; Resolution No.'4272 FZesolution No. 4424, Reso/ution No. 4552, aad-Reso/ution No. 4675 and Resolution 4778.) GRAVES Section 9A and 96 2 8 992.395.00 All other adult graves 8881.995.00 Child's Place 300.00 Dou61e Depth (includes 2 burial spaces/2 liners) 98-884.390.00' Section-9A 8 96 (Quads 8 UprigM monument plots) 3,995.00 e8ch Section 9.6 (Dry riyer bed area—Blodc 41A) 4,995.00 each new GROUND CREMATION PLOTS Centennial Um Garden (single) 58:90695.00 Centennial Um Garden (double) 3-99-981.295.00 Section 9 Upright Section Urn Plots (6-4 ums) 3,195.00 NICHES Mausoleum (top rows available only) Single ,S$695.00 CentennialColumbarium II (1 or 2 ums) Row 1 Top SOID OUT Row 2 Middle . 1,895.00 Row 3 Middle 1,795.00 Row 4 Bottom 1,695.00 GHAPEL OF MEMORIES— INTERIOR NICHE8" Niche Dimensions 12.z 12 Single 2,195.00-$3,595.0.0 12 x 18 Double 3,295.00—$5,995.00 12,x 24 Family (up to 3 ums)56,895.00—$8,295.00 TFie above niche prices include one bud vase per niche. Inummgnt wili be $g-89395.00 per occasion. See guidelines for additionalpertinent information. A single inscription on the giass front is $9-99175.00,plus tax. Um's to be purchased separafely. CHAPEL OF MEMORIES—EXTERIORNICHES" Rows 4, 5 &6 Rows 2 & 3 Rows 1, 7'8 8 Niche 2,695.00 2,295.00 1,895.00 If the niche (external) is to be used as a double niche, theinumment, inscription and tax will be due when a second uin is pla d. (Row 1 isthe bottom row) OVERTIME WILL,BE CHARGED AT $150.00 PERHOUR AFTER 4:30 P.M:, MONDAYTHROUGH FRIDAY. THE SATURDAY SERVIGE'CHARGE IS $595.00 FOR FULL INTERMENT AND $325.00 FOR CREMATION SERVICES. EXTENDED LAND U3E. 495.Q0 MEMORIAL PLAQUE -$175.00 additional for inscription +qX 295.00 SERVICES Opening and Closing —Ground Burials CinerNault 1;195.00 Children's Place 295.00 RES.A Opening and Closing—Cremation ForestWaik 395:99495.00 Cremation Plot 4-89495.00 Niche -$775.00 for additional inscription +tax 89395.00 Opening and Closing -Entombment-$175 inscription +tax 69.9A895.00 VauR Installation +tax 395.00 Marker Services Flaf Grass: Setting fee+tax 295.00 Resetting Fee + tax 150.00 Upright: Setting Fee +tax 425.00 Resetting'Fee 325.00 Vase Setting Fee +tax 45.00 Recording Fee 98100.00 Overtime Charge—perhour 175.00 Saturday Service Fee Full Interment 595,00 Cremation 325.00 MATERIALS Flower Vases: (prices include vase settingfee) Standard 95:9A125.00 Deluze CastZinc (gray or bronze zinc) 4 9-99175.00 Deluxe Wail (brass) 175.00 Liners: Concrete Liner+.tax . 595.00 Mountain View Vault (+ installation fee &tax) 685-89795.00 Double Depth +4ax 99-99895:00 Infant +tax as required Urn Encasement +tax 195.00 Vault Installation+tax 395.00 FORESTWALK INFORMAL CREMATIONGARDEN Single 3' Double 4' Single Ground Plof $49:88695.00 Double Ground Plot $85 81,295.00- 3'995.00 Feature Site 4' WishingWell Double Ground Piot $;49S:99SOLD OUT Scattering 295.00 monument and tax Biodegradable Um 5:90125.00 Add for 2nd Inurnment 35-89495.00 tax Granite Memoriais Start At $295.00 + tax Add for 2ntl Marker Inscription $A195.00+ tax RES.A AGENDA BILL APPROVAL FORM Agenda Subject: Resolution No. 4786 Date: December 20, 2011 Department: Parks/Art and Recreation Attachments: Resolution No. 4786 with Contract Budget Impact: $0 Administrative Recommendation: City Council adopt Resolution No. 4786. Background Summary: The office of the Washington State Arts Commission awarded a grant to the City of Auburn in the amount of $5,000 as part of its Grants to Organizations Project Support - Level B, Midsized Arts Organizations. The funds are awarded for the period beginning January 1, 2012 to June 30, 2012 for the support of the inaugural year of the outdoor sculpture gallery. All funded programs are required to acknowledge support from the Washington State Arts Commission as well as the National Endowment for the Arts. F5.2.16 Reviewed by Council Committees: Municipal Services, Planning And Community Development Councilmember:Backus Staff:Faber Meeting Date:January 17, 2012 Item Number:RES.B AUBURN * MORE THAN YOU IMAGINEDRES.B RESOLUTION NO. 4786 A RESOLUTION OF THECITYCOUNCIL OF THE CITY OF AUBURN, WASHINGTON, AUTHORIZING THEACCEPTANCE OF A GRANT FROM THE WASHINGTON STATE ARTS COMMISSION AND AUTHORIZING THEMAYOR AND CITY CLERK TO EXECUTETHE NECESSARY CONTRACTS TO ACCEPT SAIDFUNDS WHEREA$, the City of AubumArtsCommission, on behalf of the City of Aubum, submitted an application tothe Washington State Arts Commission, Grants to Organizations, Program Support Grant; and WHEREAS, the City has been advised that;it has beenapprovedtoreceive a grant from said program in the amount of Five Thousand and No/100s Dollars 5,000.00); and WHEREAS, acceptance of the grant will benefit the citizens of Aubum. NOW, THEREFORE, THECITYCOUNCIL OF AUBURN, WASHINGTON, HEREBY RESOVES as follows: Section 1. Acceafance of.Grant and Authorization of Contract The City Council hereby acceptsthe ProjectSupport Grantfrom Washington State Arts Commission, in the amount of Five Thousand and No/100s Dollars ($5,000.00), and aufhorizes theMayor and CityClerk to execute the Contract with Washington State Arts Commission in substantial conformity with the Contract marked as Exhibit "A" attached hereto and incorporated herein by this reference. Section 2. imolementation. The Mayor is further authorized to implement such administrativeproceduresas may be necessary to carry outthe directions ofthis Resolution No. 4786 December 2011 Page 1 RES.B legislation; including assuring that the grantfundappropriation is included in the appropriate budgeYdocuments of the City. Section 3. Effective.Date. That this Resolutionshall take effect and be in full force upon passage and signatures hereon. SIGNED and DATED this day ofDecember, 2011. CITY OF AUBURN PETER B. LEWIS,'MAYOR ATTEST: Danielle E. Daskam, City Clerk APP E FOR : p ielB. Heid, Gity A o Resolution No. 4786 December 2011 Page 2 RES.B WASFIINCTON STATE ARTS COMMISSION Program: Gronts W Organizations-Project Supporl—Level B-Midslzed Artt Organizatfon FYZ012 j ContradNa2 1212 GRANT CoNTRACT i i TfiIS CONTRACT is made and entered into by and between the WA9AINGTON STATE ARTS COMMISSION,711 Capim]Way S,Suite 600,PO Box 42675,Olympia,WA 98504-2675 bereinafterrofe¢ed to as the COMMISSION;and N°°'° Auburn Arts Commission Physical QI,Q_jinth._yStSE, i Addrcss: Auburn W 98002- 6 0 Ninth St Addmss: .........•_•.• rS I y pkum WA 98002- I Phone No: (253)804-5043 iwebslro: 3Y.Y!Y.•R.u.kurA.44ft•E.9Y. IWashingtonSmh[1BI No: 7 QQO,Q10 Fedeml Employee Id.No. p 001 23 ISocialSecivityNum6erN/A Ihereinafterrefen•ed to as the CONTRACTOR. Tf PARTIES MUTUALLY UNDERSTAND AND AGREE AS FOLLOVJS: A. PURPOSE OF CONTRACT This Conhact sets out the_terms and condilious by which the COMMISSION awerds a grant W the CON7RACTOR for tha purpose oYdavelopiiig,sponsoricig,promoringor administering an activiry,projeot or progam which is related to tfie growth and development of theartsand humanities in the State of Wastimgmn. RCW 43.46 provides the stanumy authorization for making the grant Tha fuuding is adatinistered under WAC Title 30. B DESCRtPT10N OF THE ACTNITY PRO.TE'T OR PROGRAM CON7'RACTOR shail use fiuids ewarded under this Cootrnct No.2012012 eolqly for the grant proposa! funded through ProJeM Support.for Midsized Arts Organizations for FY2012 as descritied m Attacbment A:Scope of Worli. I C. AMOUNT OF 6RANT i 1. Ttio Commission awards Heritage Center FLnds in the nmomt ofZEROAND 00/700 Do/lara (,00)to tfib CANTRACTOR 2. The Commission awards Fedwal Funds in theamount of FIVE TBOUSAND AND 00/100 Dn1lars 5,000.00)ro the CONTRACTOR. i A licable onl if Contract includesFedarul Funds: FetleiatCetelogofDomosticlusislanallor 45.025 j ' Fcevat GmntNo: 10-6I00-?024 3. The Commission awards privatefimds in t6e amount ofZEROAND 00/IOODo1lars (50.00)w 26e CONTRACTOR. 4. CON7RACTOR agrees to provide matching funds equal to or greate•thaa the total funds provided by ihe. I COMMISSION.i I arant Conuect No.2012012 2 of 3 RES.B 5. Paymants will be made in eccordanca witli the payment scheduleset forth in Attacl ment B. D. CONTRACT PERIOD Funds aze awazded for tlte period beginning Januarv 1, 2012 to June 30.2012. The CONTRACTOR must expead all funds by d e eudiug data of this contract. FUnds not axpeudcd by tlie ending data ofthis I - conhact shall lapsa unlessanextepsion is raquasted in writing by the CONTRACT'ORand appraved in writiog by the COMMISSION.The CONTRACTOR shall notify the CONIMISSION immediataly upon]mowledge thet any portion of the funds will not be e cpandeil by the end of the fiscalyear, CONTRACTREPR&SENTATIVF.S The following shall ba the contnct persons for all communications and billings regarding the pertocmance oftbia Conaact. Either party shall provide written notificadon to the offier of changes in contract represeatalloa. CONTRACTOR's Contract Re sentative: COMMISSION's Conttact Re resentative I N VIn,ija.McKniQht N Christcl Rutlil't andTitle:andTitic: qrt Copr inator Administrative Assfstant 0 6 Ci y,of Auburn,Pprkay Arts nnd e Wns6inglon State Arts Commivsion— Ne°'a Recrcatig Neme: Grents to Organizations Q1Q Nioth S4SE, nedmss: pp Box 42675 ubgrn,VA,Q8002- Olympia,WA 98504-2675 i 253).804-5043 ext- P (360)586-00Z6 Faz: (253)931-4005 Fn: (360)586-5351 mmclmi ht aabum v . ov E-MaB. christeLraUiff arts.we. ov F: LIMITATIONOFAUTHORITY The CONIMISSION's Agent st all be tha Execudva Director of the Weshington Stau Arts Commissioa Only the CAMMISSION's,4gant s6all have the wcpress,implied,or apparant authority to altar,amend,modify,or waive any clause or condition ofthis conuact.The Agent may delegate tLis.anthorlty,but such delegation is effective only if in writing. See Genenl Terms and Conditians for Contrsct Amandment or Modific tion procedures. G RIGH'I'S AND OBLIGATIONS i All rights and obligations of tha pazties ro this Contract shall be subject to thls Contrad and its auschmenb including the following,which by[his refarence,nro made e part of this Contract: Attaclunent A: Scope of Work Attachment B: Pnyment Schedule Attachment C: Genaral Te ms end Conditions AttachmentD: Voueher Attachment E: FdF!@l.R P.4f.t.Li497!lCS 4eRm Lfi4AI.fB4[S.I4L9Sf.[l JS)1kb14.@twww arts wa¢ov) Attachment F:National Endowment foi tlie Arts General Tenns aud Condi6ons deleted if Conhact doas not includa faderalfunds) H. II3SURANCE Adtomobile Liabiliry:In the ev nt that services delivared pwsuent to this cantrnct involve the use of vehicles, either owned or unowned by the CONTRACTOR,the CONTRACTOR shall requue Uu owner or driva of We automobileto provule automobile liability insurance. The minimum limit for automobile liebility is: ' 5100,OD0/$300,000 bodily injury¢nd$lOQ,000 properry damaga I ENTIRE CONTRACT Ttiis Contract including all attechments contains all the terms and condilions agread upon by the par[ias. No other imddrstnndings,oral orotheiwise,regarding the subject mattar afthis contract and attachmeirts ahall be deemedto xist or to butd any of the parties. i GcantContoactxo.2012012 3 of3 I RES.B FINAL REPORT I The CONTRAC7'OR shall provide a final report to the COMMISSION within 30 days following 9u i Cantraa Period rnd'mg date,submitted accbrd'mg to the forms and furmat identified in ATTAC NT E C RAL R N NA I CONTRACT is exacuted by the persons signing below who wnrrantthatthey have authoriry to exaarte this m•iibt. n4m ii Arts Commission WASHINCTON STATC ARTS COI IIYILSSION I I signahtre ofparry authoriaed o sign ja•CONTR lCTOR) IGis Tuckar,Execirtive Director Date: printed mm e ofsignaro y) I printe J titleofslgnatory) I Da[e: APPROVED AS TO FORM: Signatu e of Susan Thomsen,Assistant Atzomey General,State of Washiugton,Msrch,2003 on filc in Escal affice) i I i I i I I 1 i I i i I . Grant Contmct No.Z. 4 Of 3 i RES.B GRANT CONTRACT-ATTACHMENT"A" Scope of Worlc Yrogram: Project Support -Level B-Mtdsizbd Arts Organiwtion Conttact No.2U12012 cotvTxncrox:AuburnArts Commission 1. The CONTRACTOR agrees that funds shall ba recaived solely for tha services and/or reimbursements II dascribad here below: Project Support assistance with: I Suppo t inaugural year of the outdoor sculpture gallery i Event Announcement and Documentation: The CONTRACTOR must provide to Grants to Organizations of the COMMISSION,any pubtic announcement,press release,or other direct mail announcement o£the eveat(s)funded tmder this contracL The CONTRACTOR will mail such public announcements to: j Grants to Organizations Washington State Arts Commission PO Box 42675 Olympis,WA 98504-2675. Final Reaorts are due: Eyery grant recipiant mpst suhmit a Final Repoit to the Washington State Arts Commission's Cnants to Organizations,30 days folloi4ing the contract ending.date;this'is a contracNal obligation far the grant The completed form must be received by tha Washington State Arts Commission(WSAC),Grents to Organizations,bvS:00 P. M..AuQUSt 1.-2012. The Fiaal Report Form should be downloaded Srom the CONIIVIISSIONwebsita at www.arts.wa.eov,under Grents to Organizations. i Finnl Renort Penaltv: Giant recipiants that do noY submitFinal Reports by the Angast 1,2012 deadline will have a 10%uanalri deducted from any fnture grant from Grants to Organi7ations: Loeo Credih WASHINGTON STAT Recipients of grants and programs are asked to credit ARTS COMMISSION WSACinpromotionalcommunicationsaboutxhegrunt. The WSAC logomay ba downlaaded from the website: www.arts.wa.zov. If yoar grant includas federal fimding(which would be stated N A T I O B A L ori page,l of your contract),yau are also oUligated to credit the National'Endowment for the exoowraeer , Arts(NEA)in tlia same maimer as W SAC: NEA logos a•e downloadable at v yw rts.gov. OR7NB A"r` 1 i RES.B I i GRANT CONTRACT-AT`I'ACFIMEIYT"B" Payment Schedule I Program: Praject Support -Level B-Midslzeil Arts Organizatioo Contrect No.2012012 coNZxacrox: AuburnArts Commission i' 6e CON7RACTOR agrees thut funds as ewarded in section(1}ofthe CONTRACT and in consideration ofaeUion i2)of the CON?RACT,will be paidto the CONTRACTORby the COMIvIISS10N in consideration of Ute followiug tetms and conditions: i 1. No funds will be paid to the CONTRACI'OR in advance of the conhaat starting daie stazed'n saction D of ttie CONTRAC'T. i 1. Puyments will be made nfter the expenses for which COMbIISSION funds were committed havobeen incurred. 3. All requests for payment shall bo on the fo m of voucher set fath in Atcachmant D. 4. You have.the option of obtaining yourgrentpayments via direct deposit through the Office af Financial ' Management(OFTvn. The necesssry forms are downloadable fram www.a ts.wa.eov under fha link Grant Payments. 5. The COMMISSION will make,pgyment to the CONTRAGTOR wiffiin 20 business days of recoipt of a properly,completed invoico,which shall include documentation of authoriud expanses. i i 6. The invoice voucliw•must be signpd in blue ink. The schedule for paymant is as Follows: Month/Yenr Amount i Mny 2012 5,000.00 TOTAL AWARD 5.000.00 i i i i i i i IRES.B GRANT CONTRACT-A7"fACHMENT"D" Invoice Voucher rowa STATE OF WA3HING70N aGEHCYUSEO1a.Y fata AFRS AGEXCYNQ LOG710NOOOH " PR7RAIRILNO. i . mEV,w INVOICE VOUCHER. 387 001 AGENCY.NAMEANDLOCATION ' - NTOV x°ex°RCUee r.' a nim'r°"'b°d'°po'"°°ror"4 mntnonWanw.mkn. Slwxmmpbteaew mreaa ibm. j WASHINGTONSTATE ARTS COMMISSION Veitlafa"O11e' ""°"Y E°""'1itlar Q0 4'`"P1`^'°mt°is°enb ei°°°em0 n.amnreacaxtlmrp•amrmelanw;mwaiamb.wrrb.NxtlranuisSMea PO BOX 426T5 wMm pon.d imi.i 000e.r nwn.a.dra..ww.me..a ro.s e.mpaiawww OLVMPIA WA 98504-267$ dlavlminalbnbecoua depe.eax,rteiilelcla4n.mes.ae tl.calo.MYmulolldM1hNdlaR j efiplon,wYa4u nwaortlbWilaGvalenroabWn I VENDOR OR CLAIMANT Warrant fa to be a able to Aubum Arts¢ommission By. 910 Nlnth St SE sicN iN ewe inq Auburn'WA 98002- TITLE) DAT F!UlWLIA.NPORlOCWLOYCUPoT'N¢fa MpMInOPU onnlwkoCOmMG ym nbWlfl!): P[GWCOOY: DAl lllClMlP. 81-6001228 ' DATE DESCRIPTION QUANTI7Y UNIT UNIT qMOUNY." RAOENCYPRICEF":':USE For Grants to Organlzations»FY2012 Project SappoM-Midsized Arts Organization(MAO)_.._._...._._—..._....._._ __.._.._..— PerAttachment"A"Scope of Work Contract#: 2012012 I I ,HCA 110 Funds: 50.00 020 Federal Funds: 5,000.00 Y 150 Private Funds: SO o 1.._................._....... .........._....._._....._...-- -....___........... ' May 2012 Payment TnWh ..__. $5,000_00 .._._._._ rur aeoer: ir,cwwxuNUYwn: on*e: wumnvvxovu: o n: Chrfstel Retliff 360.753.3858 OOGWIe PMiWti CMRlxT00C.N0.: ' REF.00C.NO.: KIWORMYYBlR: WBTNt V0IDORYEOBMfa U&MIYWtlO WTB: P6R M MFUTQR INOIX 6U0 vwu¢uu aouurv cnmmn+ 1 OOC. TFNAt O NNO nPPN PROOMM BUO wo ' ORO ', OuEpM vnoJPCi - eVU MtW pMOUNT INVOICENUMBER iYF CA08 U . INUG% INOCX 06! OOJ INOC% RLLOC Unll N08 . PROJ. %IM 14E 710 00103 NZ 5MA0 UO 00 0.00 MA02012012 001 020 00703 NZ 2012 ,5MA0 00 ; 00 5,000.00 MA02012012 001 150 OD103 NZ SMAO 00 ' -00 0.00 MA0209Z012 RWOUMIqOYPIIOV/LPMPAYMlX: MTL: WMIUNiTOT L: YMMNifNYYKIU I I I RES.B WASHIN6TON STATE ARTS COMMISSION GRANT PAYMENTS: Grants to'Organizations nio 9r c rww5 wai b sa w me iraa sano,a dam. PTOjeCt Su l(1ort GfantB for'FY2011 2. Paymenis vAI be made after the e enses tor which grai t(wids werecommdted have been manred.Grantee Responsibilities & Grant Payments a. ro a mw„a,ne,h ro oe re a a a cr u m os@ rpan'¢aGons atFce es PaR aF the stapkdcoMrea packet. This's the'invobe'fot payme rt and becqnes compkte upon GRANTEE RESPONSIBILITIES documentation otthe event 4. Dotumentation is reQ ved M demons4ata lhat the Bre services have teken place. 1. Grent AAanegement: G2ntees must manage this gra'rt contract in a Umey tashion: It may bea poster,event progrem,playbiq'vrvoke for aNst fees,nexrspaper review,orReadallcomponeMSotthecontiadpacketmGudingatlachmeMSandmeetallconVactua!arrylhing ihat dowments tha grent-fu'Metl ezpenses es hwing o«uired.e' Doameniation sIroNO be Sent M ihe Granb W O traTiom offioe essoonasRe[um the contract to us by the sfated deadline. afler iheconGusion of the event P6mi1 ihe Flnai RepoR on time. This tlouimeMation is]the same as the Final Report. . - Sh eet rticular zttention toUe Grentee ResporisUd'Ries and Grant Payment intortnaliun on tlik H 6 the responsibiGty o(ihe grenlee to pravide Nis doq menfaYnii in a timely manner. Contacl the Grerrts to Organ¢ations office at arry t6ne wdh any quesfions or concems aWut yoia PeYmen++A be madewdhin 20 busine5stlays of rece t aF signed"erraice and iMe event g aM.Our ooiAed'eiWrmation is 65ted on fhe reve se cf th's pzge.. documenlation. Grentce9 ihaf do not foDOw ihrough with appmpriate BreM maiugemmt w01 risk the bss of fiAure granh.. . 2. Charges; Tha Gnnta fo Organ¢ations offiw must be ot'dietl In eMence ot any changes in p dres9: the contred tleWHs indwlmg chanaev in venue.d`ata:named oeRormers ete Feiture to do so Gran to Organ'¢ations Prog ammayresuRinnon-pajrment ot Ne grant Chaiges in ihe grenf conted informetionmust also Washinpton Siate ArtsCommtggbnbetransmNteAtoMeGranfaWOiganhalionsofficeaseoonaspocs3le. PO 8ox 42675 3.Credk to Fundehs): Grantees must adcnowledge suppoA from WSAC in atl printed materiels Olympla WA 98500-2675 aM announcements(induding media interviews)assocated wRh this g aM es fdlows:'This program a suppoNed;in pan,by e giaM from Hre WeshugWn State AAS Commissbn.' Please OraMs to OrganizadonslSmH Confact Information: irse the WSP.0 lago ona ry prinled,'prortro6onal materials rebfed to tl is giant The WSAC Mayumi TsWakav2,Program Menaper.360.586.0424 ChrisklRat6ft.AdminisVaiiVeqssista 360.588.0026logomaybedownloa4eAfiwnfhewebsfie:wJw.arts.wa:aar. H your grent indudes kderal fundom lam n ww,a ne rea wee+ar.U:wu are a o oer ea m«ra wsncn¢i ro: Nationel EiMowrlrent for Ihe Arls,(NEA)in ihe same manner as WSAC. NEA bgos are We6sile: www:arls.wa.aov dmmbedahleetwr ri.arts.uov: Fhone: 36.753.3860 Fe r. 380.586.53514. Firei RepoNS:.Submitling a FMaI Report ise ooritracWal oM:gatbn for ihiygiant,aM is used in our repoNng to tAe state ana the NEA Final RepoAsmust beeceived wiUin 90 days 1u0ow4 8 Me Cw beN Petiod enSng Eate bul rro/afer fhan Ilugvsll.20f2 Thefinal report fo m tsn ba fouiN et Y i4¢arls.wa.aov uMer Gnntc to Olgen¢al'a. Note:If a grenfee tes W eubmHa fmalreport for th's grant by tlu eontradual deadfine,the Commission shaA reduce the amount ewardedunder a subsequent Grants to Organiistions coMraci by ten percent. OVER— RES.B Washinatnn State AAa ComMSalon aud as fr tl a iheR,ladc oi buaMess I gnty.w arry otlrjcause of so se iaii or compelirg. .CONrRACT—ATTACHAAENT P an us that k efleUa en orgen¢aUOn's Presen resP b.eY Y e`+Pe d IuMS antl debar 9 e grantee hom AfiaA fetlerel ftv d'ng for a peMd af uP to ihree yeeis.,SlgNng Vio Navo En owme r rorena nrr xEy no evidenceto tl e cordems that m+erepresentiy trtto a ntr is6x the tmns"dthe parit,wlhFedUBlSubglentiflgRequlremenL _ L TheNationalH'oW i cPryreservationAdof1H66a@debarmWOrsuspenslon. updahc69a9e PP"es to arry Federal Mds that xrouN wpporta-uK.n eqann:gwma7or..«wwadonoranrsin,ct ce.e6gbiet««onmeMatlaiaf This granf indudes tederdi tunds from the Natbnal Endoxmerd forthe Aris. S rc and reWining Ra9iaterof HStaic Places.ln ecmManoe vritli SecCOn 708. your g2rit coritraq confirms your canpfiance wdh ali pertineM tederal requ'oemerrts.regulations - M Naibml EnHronme lVolky Act o17869 app6es to anY Fedeial tund5 that vrouki and latw.includng the fd!owM.n¢ s PPOrI ec6rily tha[maY have envrmmental unpficadore(ag.,aRdoor murels ouldaor feslhah outdaoracutphues,etc.): A PmJect Cosb supported by the NEA-There may ha no overlapp g project cosFS beMSen N. ProhibifionAgalimt LoGbying:OMB CLcelar f22/Sertion 319 olPu6/k Lew 1D7•12f, two or more Federai ewarts. This grar may not be wed lo matdi a oceU grant from the NEA ed 31U.S.C.Se¢1352/(5 CFR PeA 1166. gra itees muat adhereM the prohiy;COn ar visa versa). egamrt lohb irg wRhin a tederaM Dwted9 M MoJed whkh stams that no fede ai e. UniPorm AEministrarive Requiremenfs-estadishes etlminis4a6ve etsrMards to enstve appropiated fwds have been paitlor xd0 6e peld by w.on behalf ottlfe grantee,to am/persan consistenryamorgrecipeMSOfFedemlawards. OMBC6aAarA-1f0applsstograMeeslhat icrinfiuencingcrat0empiingininfl,iencean-officerrnemployeeafanyagenq,amamberof me rwrfproft aganbaiwns,co!leges,and uni.xrs3les;45 Code ofFetlera/Regula:ior,s PaA Con9?ss:an ef.'ker or emplcyee of Congress,or an empbyee.of a memher o(Congress in 1157 epptles to grantees that are ur s at state anE lacel govertvnrna and federatly recogn'aed mectiu wiUi lhemaking oi any fetleralgrent.fha eNer g trrto mry tetleral grant w I an Tri6al govemmer*s. Pera'ive a9reement:aM lhe ertensian.coritinuation,renewa4 ementlment,mmodificetion C. CostPrinciples—esffib ishsellaxabiGtyafcosLSfor:aorkperfom.Edu.ranAitS ofarryfederalg2ntorcooperetiveagreement ErldowmeM awaM. OMB GlicularA-712 eppiies to gtan0ee5 ihat are rwn-proFt otganaeFrons O. Nafive Amaritan Graves ProOetfion and Repatriatio Act o/1gg0 appi:es t0 9ny other ihzn insfihi5ons of higher edicatiwK OM9 CircNerA-21 appfies M pubfz anti pivate gari¢a6o vMhh controls ur pos;zsses Natrve American h iman rema n andassocia:ed irrstiMiors of hgher etluca+7on;GM8 C'uwfar87 appf:es M lonl govertnnenb ard fedeialiy y.objecu,and xfitich receives Federxl f ndng,ecen for a pupose iuvNated lo the Ad. rccogn¢ed Indan tr al gwemmrnts D. 77tic VI o}the Gin7 Rights Act of 1884as aine d,provides tliat no person fn the United Sfates Aro0.P arace.o rartffiiw I(nTormaUon a6out the above fed¢taI requiranents are avaiia6le on Ihe NEA oriID^benmiudedfromPa i. we6sitehHO:lhvww:neaam/maroaearrardlGTC.odf bedeniedheM'dsM:orbesii6jeUtodsaiminafionwMeranYP emoreitinlyieceivirg fede al finanrial eesistance.Title VI zlso exte+MS P bn tn persoRa wM(am'te Eng6sh profiderwy.JnaRdftionthe IVEA`eaufm Ihat vou: . E Title IX of Me Educadon/unendme s of 1972 p oWdes thal no person fi Me Urdted S s p WSAC wPhatu tess andefrnalreshall.on l7re basisW sex.6e exclWed from partidpatian In,De denied ihe be refM1S W.or ba P 8 P ''C reserves Oie rigM lo requesl aubjectW to Gsuimination under mty po9ram oraU"rvily receivirig kderal assisiance i irAamauon w reports necessary tor us to futfdl e eppGCable Federel reporting F. Age Oiscrimination Act ot 1975 prnrides Ihet no penon in the Ur fed Sta s shal,an Nu eqWremerds. basls ofage,be e WEed from parfidpetion in;be tlenied the henefits o/,or be subJect to Use U.S.aircarriers fcr fo2lgn irovelcansisteM vdth•Fly America qc(' disaiminaSOn mder arry progrem ar etUv0.y reteiving tetleral fmancial asastance. e Matrdain inaricia records and surtin doaanerita G. Seetion 504 of ihe Rehabififation Acl W 1879 pmviQea that no oLre wke qua''ified dsebled fdioudn submission of 8 P^aMfo the awarcllor.three yeg(e mdrviduat in Ihe Uni;etl Stetes;W sll,sdely tiyreasen alhAVherdi5a4J ly,be ezGuded from the Y finalreport. DiaNp the praject perfod and the sWaequmt threo- parliBpatbn m,be denied tlm he lrta ol;or,be wbjeife lo.d"saiminatian mder arry proeram Pe^«1 YYSF+C reserves the right to requesttimety and unrestriqed access io prqect recoNS. or ectiviy teceiv'v q(eQeial assistence,Und9r tlils repWaflon,a 1eCereDy fvMed mts pogrem e Makeyourbestefrort to purchase Amerixnmade eq iAme rt aritlwhenvieweain7serrt6etymustbeacwasbletoallpwswis.The Nafional EnAOwmerR fa ihe D`s.co sfstent rrith 1he Artaissued its regWaSors in 19T9(ametMM 2003)to erdnrce the ewstir@ law(45 CFR 7157). Yau must have a Section 504 seiFcvaluation an file at your oiganiffilon. Addiicnal'- Prov(de AclmowledameM of Arts EndowmeM Su ooit as foll IMortnatian,inauEing The Ms and Human:iies AacssiEiLTy CheGdst,is availabie onlne at a You must pranlnentiy aeknwiktlge support fiom the National Endamment tor kJo qvnwr.erts.awhesourceslAOaess377v/. tlw Arls in all matnrials end announcemaMa,bo h aud'io and mwl,re9aMmg H. Ameriuns with Oisa6i6ties Act(ADA)of 1890 piohbils dsvimmation on iFre basis of Utis aWard. disaMTity in employmmt(Tdk q,S(ate antl Local GavemmeM Services(ri9e IIZ aM places ot b. ForpriMmzteAals,e phrase ecknowledging s port fiwn the'Naflonal Erdomne rt for pubGc acmmmodefion and commacfai(aciWes(lYie Ilq. fhe Ms'is a bmic requiremeM.In adtllEOn,we aioou e you to incaporate Ne i. eeor t vsu a we—r m compy wie,ene iat«standards sec ow m 2g cFa rertsos. a'art w«ks•m crn mcea,wru,.ma s wys wyovmen er v am. You piovitle tFtis assurance 6y sgning and reNmir q to WSAC your gfant'erveke(s). Fw raGo or televiaon bmadcast the PoOwiu pleryuapeis reqimed'ihiy project b J. Fedenl Debt Sfatus(OMB CircularA-728)—yau may not ba delinquent in ihe rapeymerd of sWpnrted inpart by an eward from ihe Natlond Endowment fw the Arts,wRuch be!'xves eiry fedaal de61. 1Fwt Art Waks.'Far televiabn broaticas6 dsplay dthe Arts ErMowmerit Iogo Lv I(. De6emroM antl Susp¢nsion(NEA regW26an4 trnplemenleng Ez9cuBve Orders 12549 eiM teG in edEd(On to ihB abole texL 126'8 C the NEA ecelvves infortnation rega/drg a graMee's fitness to adm WsOCr federal.fiuds RES.B M COM'RACf-A7TAC NFM'C' ML T6RN5 MD COlID177ON3 CO[4.95170M ahell v me Wn4mpon Stne N¢Commi.mY&WilOa,sa9w4 KS tm otlw Ao6umArtBCommissipp Q12012 rti yaf AeCOmmmion,mevyof0ea11kmmo co cu6lswry y gyy, AG6M^siuilmen he&cwtiwD'vear,WUAingcooSbtAmCmmoiuioq pyorWedekgam amhrn¢WmwricmgmectwhWxrbc6di TAHLEOPCANTENf9 Thb b61<afcoemvb b fm chma DmOcses ocb'md ilali oa be mraidaed a sehrevcive COHIRACI'OR"shsJl mem Rat fvnh Grw1UV.urgaoi noa iMividml m o8ia mtay met An bmn awankd pmoftluaCamta. . 6 alEadsuMa hisCmtred.vMstdlmcbdeallrnpbyeaMlbeCAN7RAGTDR A HReDiN- AT1[DFFfNIItONC__._._.._......_.._._.._..._._.._..._......._.._._..._2 fiA^WllmmvW¢T1atiu:eiPadowmeatfm[heMs Q O (n 9Cf AmmAnerasw Mad6c+ion.._.._.......__'__'___'__.._._.._. ..2 SUBOONTRACiOd'sha0 sm¢mt m tlie mPbymsm e(16e CON7RACfOR a'So rs peCammg ell mCmfmmai¢w'uhlaw._."______'._..._'--_'__'_'_"'...._.._2 pMaf4aeiavivamebB ISCOavaawdce cmtrxlwimtheCOti7MCTDR 7heW .Qda afP.aedmce'"_"_.._.."__'"___"____'___"_"._._....___.2 Sulcvnaacmr md'Svbro:rocm^mm Sa6xffiMa(s)m no'Ec.Semability._.._.._..._..._.._.._._..__._..._"_""__._._.._..._..'"_._......'__2 Wat etofR&.4t mHrtecM1........"""_..........___..._""___"......._..__...._...__".......2 NFADiNaS-Hcd'np ased'm Wk Coraact aza fm iefac xs pvyuie oob'ead il all rot be mmidaM aC. PaiMW.1ANCCA'DfF1SE PONSIHIIlT1FS s'x'scu<pmlofLluCmmaa. CmmamApmnCwmigenFas._........._..."_'..._..._._._.........__..._.___.........1 Indmmifimtion...._..............................................._..............._..___..._.._....__..._.._i . B GENERALCONTRACTTFRMS Ind-peadotCryeFUYOfCOn:rec:or._.._..._..__._................_..:........._.....,._._.__._.3 Nm¢=aigubliry.......-....................:._..........._..._.._._.."_"_".._......_..........................? AMENDM6NTSORMODiFIGItON-7LisConoeumey bcameoded or modifsd mly bymvm7 cansvn of0ePablicdYlAdaowledSeme¢___................_._...._....__..._.._._..._.._.:....___........3 CAMMISSIONmlCOWIAACTOR Toba<2afive.mJevmdmc@mmodificetionmuttMiawritingagnedRqavd'vioa_.._._....._:........_.......__.....__._......__"..:____.___......_.....__._.3 Ma17C a.mlmacSedM+em.Namalmdesla d m SwicrswithmWsshiogiou._.—""_'._ 3 . n8 bmES 6epa.tia. D COMPIJ T.CEMINLeP cmanresvM ANDM OTt9 CONFOAMANCG-.Itm1'Ravlsim0(w eRVio41a%YAmIIe rukMlewo[meSMeofWa iv oqY Arae+imuvi hDiob'IitinAa_..._.."_"'_"_...___'"'._._...._...__._.3 . . ssmsiiardmadifrcd ccM.ammdafmweorruleofhw. Compiia¢wiMANliwMelaw"""'___""_...""""__'__'3 CmfliaMla[aest:_......._..""_............._'__""_'_"_._..._.__3 9 MR03.FJ F r-7Lekmle9Mbebwaema iymnedheieabydcmce. InPoeemGOfan H 2m S1 OCa__...._....'_'"'.._._._'_""'_._._..""_..A o^a*a eY in?.is Cbraau,tLe mromixmry tEnll hc moMCd h'S"a80R m 0e foliovio;ada: Nwditvfmina6anlaws_.............__"___'—___.._.._.._'_"'_' 1. AppliobkFWe l Wes6'vgm5mevaMaroArtPlrimsmcGdiogqqliwbbRdaalmdRae PobIkD'valmaTi'COdBdstlaldY.'"—"'—'4 Emamae0bas.. Heom2;DOncaau.vdRepwtf......_.._....."'"'"""_'""._...........___.._..'"". . 2. Spedal7a z dCwditiomatthisCOntrW.'mlvdm gneg:,o-ui wiNnepvanmtotae.sac:_...._..._._.._...__.........._..._.._......_._..._a scapeotwo tma Ri NMIvspM on_""_. _.................._...............__.__....._....._...........................5 b. ModlfirnimsmdeGmmlTamsmdCOO7aions E flINDRt. m EMENI'ANOBmrE7 3. GovalTamivdCOVditins AdvmccPoY nProLibi:x'.._.....__"_'_'_......._..._.._'_.....__..._....................5 NFwGanaaiTamsmdCOndiuvaaifRdaalfimdsmeoanmitled6ytfiisCOOtracL r a+ms qR......_........._._..__--___._...._._._.._-.----....._._..._s s. nnana.ma,aa,t auyrer. n"'------'—'-'--`---------------'----.__.....s RnelmdPa bn."'"_"._.._.._._._........_._..____...__....."_""_.__'S d@4-IfmYFro of15uCantreamey'P'^vi iao^fsy'dttmrcauxivpandHrRaeoceuF. 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Y fuLOMBQ'rtntrn)m naeClnldeNBA(ienaalTamsvMCwd'aioaf pplym e eqvalhihmaHcosavo ivedwd6' iwv(2v roNIR CfOR.Ase+ebgraarzayen,NeCONIRACi'ORsha+idEeqtLeNEnGmaaliamsmddaidz6d%'Wbasnalt P D L Cmditlwero mmusitaMwiGOeSpecaimd(imml7km saMCwdmmsM hhCmtrac u aeucc ar,,acQe me. Sof6 ca„moo aaI913412 e.a.«,ncom.,.iT„.macmecom 6of6 p,ca,uwmiw x . RES.B v ct ra•A o° .:•. i Y f ianu au STATE OF WASHINGTON WASHfiGTON STATE ARTS COMM[SSION 711 Capitol Wa}S;Suite 600,POBox 42675 Olympia,WA 98504-2675 360) 753-3880•fAX(360)586-5351 Dccember 7,2011 Maija McKnight,Art Courdinator Auburn Arts Commission 910 Ninth St S Auburn WA 98002- Re: FY2012—Froiect Sunnorl—Leve!B—Mid-Sized Ar1s Ornanizations(MAOI-Cnntract#2012012 Deu Ms.McKnight: The Washington State Arts Corrunission is pleased tosend you a coirtract for Project Support for Midsized Arts OrganIzs tion. The enclosed contract is an offer for a grant award of$5,000.00. Sign and date the contract and theattached invoicevoucl ec Update Page 1 of the Contract with any recent changes in your organizatiods information. We strongly urge you to return the full stapled p contraci packet to Grants to Orgsinirations,by December 29.2011. Do not separate or remove pagas from the stapled contract packet;countersigned copy will 6e returned to you. Catefully review the anclosed grentcontract. On Attnchment"A":Scope of Work and Altachment"B" are contract requireme its including: ' the events,dates and/or expenses that are coveredby ProjectSupport grant fnnds; the piovision of credits w the WAShington State Arts Commission,and for federal funds,the Na6onal Endowment for the Arts; Note: WSACLogo and NEA Logo(for eny federal funds)aze downloadable from the WSAC website at www.nrts.wn.sov ; the completion ofa Final Report due no later than A eust 1,2012 Anaclrment E,(available for downloud at www.arta.wa.eov); and the terms for how granfpayments will be.made as described i At(achment "B":Paymen[Schedu/e, and t6e enciosure, "Grnniee Respnnsibilities and Grant Payments." As a state agency,tl e Washington State Arts Commission foltows published rules ot WACs Washingto Administrative Codc)to implement our pro amsand services.Our rules are publishad at http•//pps legwayov/wac/defaultaspx7cite=30. If you have any questions, please contact me at 360:58G.0424 or n yumit@arts.wa.eov or contact . Christel Ratl iff at 360.586.0026 or cfi i telr g,arts wn eov. Sincerely, ir/`„- "h ,^ ^ —^" . _ vv- - Mayumi Tsutakawa,Mannger Grants to Organizations Enclosures:Yroject Support Coii[ract;Grantte Kesponsibilities xnd GrantPayments j f Grant Contract No 2012012 1 of3 iRES.B AGENDA BILL APPROVAL FORM Agenda Subject: Resolution No. 4788 Date: January 9, 2012 Department: Finance Attachments: Resolution No. 4788 and Contract Budget Impact: $0 Administrative Recommendation: City Council adopt Resolution No. 4788. Background Summary: The Washington State Department of Ecology (Ecology) requests to enter into an interlocal agreement with the City of Auburn for the 2012-2013 Coordinated Prevention Grant Program. Ecology has appropriated $62,650 for the City to promote waste reduction and recycling. The City of Auburn Solid Waste Division will use the grant funds for the following programs: 1. Residential Recycling: Staff will promote waste reduction and recycling to residents through a newsletter, presentations at community events, a community yard sale, and a compost bin subsidy program. 2. School Education and Outreach: Staff and a consultant will continue the School Recycling and Waste Prevention Campaign directed at Auburn School District students. 3. Public Place Recycling: The City will continue to provide recycling opportunities for the public at all City-sponsored events and City parks. Reviewed by Council Committees: Finance, Municipal Services Councilmember:Peloza Staff:Coleman Meeting Date:January 17, 2012 Item Number:RES.C AUBURN * MORE THAN YOU IMAGINEDRES.C RESOLUTION NO. 4 78 8 A RESOLUTtONOF THE CITY COUNCIL OFTHE CITY OF AUBURN, WASHINGTON, AUTHORI2INGTHE ACCEPTANCE AND APPROPRIATION QF GRANT FUNDS W THE AMOUNT OF SIXTY TWO THOUSAND AND SIX HUNDRED FIFTY DOLLARS ($62,650), AND AUTHORIZING THE MAYOR ANDCITY CLERK TO EXECUTE AN . iNTERLOCAL AGREEMENT BETWEEN THE DEPARTMENT OF ECOLOGY ANDTHE CITY OF AUBURN TO ACCEPT SAID FUNDS FOR IMPLEMENTATION' OE THE 2012-2013 COORDINATED PREVENTIONGRANT PROGRAM WHEREAS, King County and the City of Aubum have adopted the King County Solid Waste Management Plan, which includes recycling and waste reduction goals; and WHEREAS, in order ,4o help meetthesegoals, the Department of Ecology with King County Solid Waste Division has established a multi-phased waste reduction and recycling grant program for the suburban cities; and WHEREAS, this program providesfunding to further the development of local waste reduction and recycling for Aubumbusinesses and residents; and WHEREAS, the Aubum City Council of the City of Aubum mustadopt and approve all appropriations by Ordinance pursuant to Chapter35A.33 RCW; and Resolution No:4788 December 30, 2011 Page 1 RES.C THE CITY COUNCILAF THECITY OF AUBURN, WASHINGTON, iN A REGULARMEETING DULY .ASSEMBLED, HEREWITHRESOLVES AS FOLLOWS: Section 1. Pursuant to Chapter 35A.33 RCW, the City herebyapproves the expenditure and appropria4ion of a total amount of SIXTY TWO . THOUSAND SIX HUNDREDFIFTY DOLLARS ($62,650) which constitutes reimbursement of funds for implementing the 2012-2013Coordinated Prevention Grant Program.. Section 2. The Mayor andCity Clerk of the City of Aubum are authorized to execute an Interlocal Agreement with the bepartmentof Ecology for the reimbursement of said funds. A copy of said AgreemenY is attached hereto and designated Grant No.; G1200277 and is incorporated by reference herein. Section 3. TheMayor is herebyauthorized to implement such administrative procedu es as may be necessary tocarryout directions of the legislation. Section 4. This Resolutionshall be. in full force and effect upon passage and signatures hereon. Resolution No.4788 December30.2011 Page 2 RES.C Dated and Signed this day of 2012. CITY OF AUBURN PETER B. LEWIS MAYOR ATTEST: Danielie E. Daskam, CityClerk APPROVED ASTO FORM: Daniel B: Heid, City Attorney Resolu6on No.4788 December 30, 201 t Page 3 RES.C COORDINATED PREVENTION GRANT AGRF.F.MF.NT BETR'EEN 7'HE STATE OFWASHIIVGTON DEPARTMENT OF ECOLOGY AND THE CITY OF AUBURN Gi ant No.e G1200277 This is a binding agreemententered into by andbetweenthe state of Washington Department of Ecology, hereinafter refeaed to as ECOLOGY or DEPARTMENf,and the City of Aubum,hereinafter referred to as the RECII'IENf,to cazry out the activitios describedherein. JURISDIGTION: City of Aubum MAILIIYG ADDRESS: 25 West Main Street CITY,STATE.ZIP: Aubum WA 98001-4998 REClPIENT GRAN'f COORDINATOR: loan Nelson T'ELEPHONE:. 253-931-5103 FA?C: 253-876-1900 MAII:: jenelson@subumwagov RECIPIENT BILLING/INVOICE COORDINATOR: Linda Owens TELEPHONE: 253-93 I-3003 FAX: 253-876-1900 MAII::: LRaias@auburnwagov ECOLAGY GRANT OFFTCER: Diana Wadley TELEPHONE: 425-649-7056 FAX: 425-649-7193 MAIL: Diana.Wadley ecy.wa.gov FUNDING SOURCE Local Toxica CoutrolAccount MAXIMUM ELIGIBLE COST $83,533.33 STATE GRANT SHARE $62,650 IACAL SHARE $20.88333 STATE MA?QMUM GRANT PERCENT "75% FEDERAL TAX IDENTIFICATION NO: 91 fi001228 EFFECITVE DATE OFTE AGREEMENT O1-01-2012 ' EXPIRATION DATE OF TFIE AGREEMENT 06-30-2013 RES.C Grant No.G I200277 FAIAL City of Aubum Page 2 of 20 PART 1: SCOPE OF WORK The task(s)set forth below summarizc the RECIPIENT'S activities to be performed under dils ageement. Costs are limiud to those approved by ECOLOGY as outlined in the current scope of workandbudget T7se RECIPIIIVT must complete all deliverables by the ezpiration date of this agreement,including deli4ery of purchases,unless otherwise stated in the scope of work or approved byECOLOGY in wriung. Nou:The term`Yask"as used in this agreemeritis interchangeable with thexerm"projecY'as used onthe online Solid'Waste Informarion Clearinghouse and"elemenY'as used on payment request forms. The"Maximum Eligible CosY'is the ma umtm amount of eligible costs incurred bya RECIPIENT that ECOLOGY can reimburse at a rate of 75 pelcbnt under this grant. The RECIPIENT shall identify the work plan and activities by"Quarter." A quarter u defined by calendaz year and begins with the first three mont6s of the grant period. The RECIPIIIV'f maynegotiate changes to the work plan wit6 the ECOIAGY grant officer. ECOLOGY shall document muwally agreed changes to the plan in writing. CATEGORY:Organics 1. TASK TITLE: Home Compost and Worm Bin Distribution with Educaoon Maximum Eligible Task Cost:4,450 Task Descriptlon: The RECTPIENT will use grant funding to subsidizewholesale purchase and distribution of issidential on-siu composting confainers.The purchase will include two containersdesigned specifically for outdoor yazd debris composting,one for indoor or outdoor worm composting;and a wntainer designed to accumulate interior compostable materials for home composting.The tnix of available coatainers may change based on wholesale pricing,altematives,and availability.The RECIPIIIdT plans to use localretailers to distribuu these containers. The RECIPIENT will make t}ie oppotttinity to pazticipate available to allretailers,and will inform them of this(wid in reason). The RECIPIENT will also develop(or updau as nceded)and distribute educational materials to foster awareness about best practices for residential composting.The RECIPIEN't will provide direct assistance to residenzs in setting up or troubleshooting t6eir compost efforts.The RECIPIENT will survey purchasers to gather anecdotal data on this task's utility and pountial ways to improve it Task will include these componrnu:promotion,printing,mailing services, postage,gaphics,staff or coqsultant time for organizing and'performing outreach,and purchasing and disTribution of compost bins.Revenue received from the sale of bins will be creditedback to the grant. Goal Statement Througti tl is tssk,moreresidents:will realiu the benefiu of on-site composting,such as reduction in transportadon costs&emissions while providing useful soil amendments.Providiag timely up-todate advice to practitioners will also increase their awaazeness and expertise. RES.C Grant No.G1200277 FINAL Ciry of Auburn Page 3 of 20 Oatcome Statemenk Over the 18-month grant period,the RECIPIIIdT expecu sales of 250 units.The RECIPIENT estimates ongbing diversion of an estimated 250 cubic yacds per year from this task. Work Plan,DeliveraWes and Acdvities Timeline: Qoarter Activity QI Notify all retailers with potemialto carry such products of this program and their potemial to pazticipate.. Acquire and distribute containers as needed:Develop or conUnue promotion as needed: Q2 Acquire and distribute containers as needed(ongoing).Develop or continue promotion as needed(ongoing). Q3 Ongoing Q4 Ongoing QS Ongoing,survey purchasers of bin utility Q6 Ongoing Mekhod of Evaluatiou:_ The RECIPIENT will track the number and type of containers distributed,number and rype oF e<lucational mauriaLs distributed,and syrvey pucchasers to determine utility and on-sife iiselevels(anecdotal self=rpported informa6on). Tons of organics diverted will be estimatedusing anaverage of waste placed in such bin types multiplied by the number of bins sold. CATEGORY: Waste Reduction/Recycling 2. TASK TITLE: Residential Fducation and Ouueach Maadmum Eligible Task Cost:21,013.33 Task Descripdon: The RECII'IENT will use diffaent frnms of inedia and promotional iums throughout the grantto promote waste reduction and recycling programs to residents. Efforts may indude,but are not limitedto:producing and mailing a newsletter to all single- family residenu.that includeswaste pie"venpon and recyclinginformadon,and hiring a consultant to give waste reduotion and recycling prosentadons st various community evenu. Promotion specifically tazgeted to increasing the volutae of offsite-composting of organicsis not eligible during this grant cycle. However,maurialsor prog=ams addressing contamination in food and yazd waste cazts is eligible. The RECIPIENf is advised to contact iu Ecology gant officer for priorapproval of promotional giveaway itecns. See page D-5 of the2012-2013 CPGGuidelines for further informalion. RES.C Grnnt No.G I200277 FINAL Ciry of Aubum Page 4 of 20 If the RECIPIENT utilizes retailers for distribution(subsidized sales)of items such as the reusable s6opping bags,the opportunity must be made available for all retailers. GoalStatement:Thegoal of this task is to increase Irnowledge and pracRCe of waste reduction and recycling among Gity of Aubum residentsby developing new progams and bringing awareness to existing programs. Ontcome Statement: The RECPIEIVT will increase the residentialdiversion rate in its Allied Wasu Services azea from 39.77%to 414o and the residential diveision rate in our R'aste Management area will increase from 68.51%to 71%. The RECIPIENT will conduct inspections of residential recycling before and after outreach efforts to determine whether contamination was reduced. Furthermore,the RECIPIENT estimates the following outwmes during the 18-month grant period: Recycling/Reuse:4,750total tons Residential Contacts: Approximately 17,500 house6olds ResidentialContacts: 3,000—5,000 households Work Plan,Deliverables and Activities Timeline: Quarter Activlty Ql Write service contraM&hire consulEant;Program&event planning-including a Sustainable Movie Night. Creau&mail outreacteducation(17,500)newsletteis/informational pieces. Q2 Promote events/programs,conduct outreach Q3 Ongoing Q4 ' Ongoing,plus conduct evaluation and write summary of yeaz's accomplishmenu QS Promote events/programs,conduct outreach Q6 Ongoing,plus conduct evaluation and wriu summazy for end of gant Method of Evaluation:The REGIPIENf will evaluate this task by using the tonnage reports from the solid waste tisulers,examining We amount of contamination before and after the outreach,and tracking the nuinber of participanu or attendee's at events,and number of materials distributed at presentations and evenu. 3. TASK TITLE: Community Yazd Sale Ma mum Eligible Task Cost:22,940 RES.C Grant No.G 1200277 FIIdAL City of Aubucn Page 5 of 20 Task Descriptlon: The RECIPIENT will promote waste reduction,reuse,and recycling by sponsoring a three-day city-wide yard sale for a11 single-family residenzs. Activities include promotion of the event and distribution of yazd sale kits to rogisured participanu. Goal Statement:The goal of this task is to encourage residents to reduce their waste by reusing items. Outcome Statement: The RECIPIIII I'f will have at least 200 householdspazticipate in the communiry yard sale. The sale will divert an estimated 5 tons of rdusable items_from the landfill. Work Plan,Deliverables and Activities 1imeline: Qaarter Activity Ql Creau&mail 17,SOO,promotional registration postcards;print registration forms;create 6 promotional ads;create,print 8c mail 200 yazd sale kits. Q2 Creau 4 sale ads w promote event;create&print 200 sale map/address flyers. Colleot surveys from participanu after the yard sale. Q3 None. Q4 None. QS Create&mail 17,500 promotional re shation postcards;print regisqation forms;create 6 promotional ads;create,print&mail 200 yazd sale kits. Q6 Creau 4 sale ads to promou event;create&.print 200 sale map/address flyers. Collect s u4eys from participanu after the yard sale. Method of Evaluadon:The RECIPIENT will record the number of"Yard Sale Kiu" distributed.A survey will be conducted to determinethe number of itemssold or given away, from which the tonnage diverted will be estimated.' 4. TASK TITLE: School Education and Outreach Ma mam Eligible Task Cost:19,740 Task Description: T6e REGIPIEN'f,in conjunction with a consultant,will continue iu school recycling andwaste prevenuon campaign directed atthe Auburn School District(ASD) srudenu. City staff and a consultant will coordinate wit6 the Aubum School District's Resource Conservation Managerto conducf school waste audits,reaycle progam tune-ups,staff ainings,reduction and recycling classroom presentations,and to promote King County School RES.C Grant No:G1200277 FWAL Ciry of Aubum Page6 bf 20 Programs and Washington GreenSchools. 7'he"Powerfiil Choices"materials will be presenud to middle school smdents in ASD. Waste reduction and recycting education and outreach will be offaed flvough multiple methods which may;include,burare noClimited to: classroom presentadons,on-site visitsand training, informational hand-ouu,and promoponal items. Note: promotional,items(giveaways)must have Ecology grant officer approval before purchase. (See page D-Sin the2012-2013 CPG Guidelines.) Goal Statement:The goal of Utis task is to increase waste reduc4on and recycliag awareness among Aubum's elementary and middle school studeats,resulting in more positive waste management behaviors both at home and sc600l: OutcomeStatement: Over ttte 18-month grant period;the RECIPIENT will give 50 elementaryclassroom preseptaU ons,50 eighth grade middle school(science)classroom presentations and proQiote otherlocalenvironmental progracns and presentations. Recyclirtg/Reuse: 1,325 total tons Business Participants: (#of schools): 19 schools Residendal Participants: 1,500 elementaryschool smdents; 1,300 middle school students. Work Plan,Deliverables and Actfvitles Timeline: Ql Update Aubum School District(ASD)smdent wunt database and recycling programs spieadsheet with ASD Resource Conservation Maoager; Wriu,service contract&hire consultant; McetwithRCM and Consultant to plau 2012 outreac6; Design and develop or update recycling 8c waste reducaon infoimarion&piesentations;Promou&deliver- recycling&waste reducpon information andgresentations. Q2 Continue to promote&deliver recycling&wasu reducuon information and presentations;Evaluate&write Summary. Q3 Meetwith RCM and Consultarit—Outreac6 planning for 2012- 2013;Update recycling&waste reductioninformation& presentations;Promotc&deliver recyclinginformation, classroom presentations and progarn wne-ups. Q4 Promou 8c deliver recycling informaUOn,classroom presentationsand progam twe-ups;Evaluate&write Summazy. QS Promote 8c deliver mcycling information,classroom preseptations and.programtupe-ups;Purct ase(1)classroom displays/materials,(1,000)activity books. Q6 Promote 8c deliver recycling information,classroom presentauons and program tune-ups;Mat with ASDRCM& Consultant for program evaluatian;Evaluate 8c write Summary. RES.C Grmt No.G1200277 FINAL Ciry ofAubum Page 7 of 20 Method ot Evaloation:T6e RECIPIENI'f will evaloate Uvs task by the number of students reached through classroom presentations. The RECIPIEIVI'will sur4eythe studenu before and after the presentations to defermine the effectiveness of thepresentations. The RECIPIENI' will work with the ASD Resource ConservationManager to track the tons recycled ateach school. 5. TASK 1117.E.: PublicPlace and Event RecyclingBins and Outreach Maadmom Eligible Task Cost:15,390 Task Descrlpdon: The RECIPIENT will continue to provide recycling opportunities for the public and'employees at all Ciry sponsored events and City parks,and event iecycling education through the City Temporary Permit process. Giant funds will be use3 to continue addiag recycling containers and supplies for use at events,parks,and in the downtown area. Task coinponenu include staff time for researctung,installing,maintaining,and servicing containers,pwc6ase of mcycling contsiners,as well as paint,decals,and other related staa-up materials..Note: the RECIPIENT isexpected to proJide the linerbags for permanent bins at its own expense. After inival.start-up,the RECIPIENf is also expected to maintain the bins at iu own expense. Goal Slatem t•The goal isto increase recycling in public areas andthe amount of recyclables diverted from landfills. Oatcume Stat eat: Over the 18-month giant period,the RECIPIENT expecu to iacrease public place recycling diversion by 5°k,from 12%(2,900 32-gallon bags)to 17%(4,160 32- gallon bags),based on garbage collection of 24,462 bags. Work Plaq Deliverables and Activities Timeline: Quarter Activity Ql Update container inventory database;design media campaign. Q2 Order: (-23)containeis/liners/lids,(-27)signage,(-100)labels, 36)locks;Promote program information-(newspaper ad). Q3 Conunue to promouprogam informauon. Q4 Conanue to promote progam information;evaluate collection and programs,write summary for 2012. QS . Update container inyentory database;Conunue ro promote program inforniation. Q6 Conunue to promote piogiam information-(newspaper ad); evaluate collcetion and program;write final summuy. RES.C Grent No.G 1200277 FINAL Ciry of Aubum Page 8 of 20 Method of Evaloation:The RECIPIIIVT will report the number of addirional recycling collection containers purchased and installed,anecdotal community usage of public area recycling contaiaers,percentage of recycling diverted from the landfill through recycling,and the estimated tonnage of additional recyclable maurials collected as a result of this task. PART 2: BUDGET TASK Maa1m Eli ble C t Category:Organics 4,450 1. Home Compost and Worm Bin Distribution with 4,450 Education Category:Waste Rednction and Recycling 79,083.33 2.Residential Fducation and Outreach 21,01333 3.Community Yard Sale 22,940 4. School Education and Outreach 19.740 5.Public Place and Event Recycling Bins and Outreach 15,390 TOTAL MAXIMUM ELIGIBLE COST 83,533.33 STATE SHARE(75'%) 62,650 LOCAL CASfi MATCH(25%) 20,883.33 PART 3: BUDGET CONDITIONS A. ECOLOGY requires the RECIPIFNf to provide a match of 25 percent of the maximum eligible cost with cash or interlocal costs. Interlocal cosu are the only type of in-idndcontributions the RECIPIENT may use as match. B. If parties are contributing to the local shme of task cosu(matc6)throughinterlocal-in kind contribudons,the RECII'IIIVT shall negotiate a memocanda of understanding or other wriuen agreement confirming the contriburion betweenthe pazties.These ageemenu shallspecify theexact work to be azxomplished and be signed by all pazties contributing to the local match of tlris task Copies of these agrcements shall be made part of the RECIPIENT'S gant file and submitted to ECOLOGY. RES.C Grant No.G1200277 FWAL City of Au6 un . Page 9 of 20 1 C. Overbead is eligible at a ratc up to 25 percent of staff salaries and benefits for actual time spent on tasks ouUined inthis agreement Salaries and benefits toadminister the grant agreement aze eligible excluding ame spent to wriu a grant applicauon). D. The RECIPIENT must submit a writtw request to ECOLOGY fo amend budgetsbetween grant tasks, to modify a scope of work,or for a budget increase or decrease. To increase or decrease the. agreemenYs total ma cimum eligible cost or changethe scope of work for any tasks as outlined inthis grant ageement,ECOLOGY requues a formal amendment E. The RECIPIENT must provide ECOLOGY with an updated Spending Plan when mquested by ECOLOGY. F. Any work performed or cosu incurred prior tothe effective date or after the expiration date of this agreement will be at the soleexpense of the RECIPIENf. PART 4: SPECIAL TERMS ANDCONDITIONS A. BILLING 1, Unless otherwiseapprovedin writing by ECOLAGY,the RECIPIENT shall submit a payment request toECOLOGY atleast guarterly(by calendar year),but no more ofrenthan once per month. 2. The RECIPIENT must submitpayment requestson approved State Invoice Voucher forms: A19- lA,B 182,Cl/C2.Unu1 there isa change in agency policy,the recipient must submit an A-19 signed in blue ink by an authorized person.The B2 and C2 forais are acceptable in electronic format T6e RECIPIENf must also include all backupdocumentation ro support iums listed oa Form Cl/C2.1'he budget isqrganized by task and therefoce,the RECIPIENf shall itemiu costs by task on FarmCVC2 andFocm B1B2. Fotms BI and Cl are used only when interlocalcosu areused towazds the 25'&match. 3. Any income directly generated as a result of the activities funded by dus grant shall be roported as a credit against the expenses of Uiat activity,as reqiiired by ECOLOGY'S Administrative Requirements for Recipients ofEcology Grants andLoans,Ecology Publication#91-18. 4. Payment to RECIPIENT will be issued through Washington State's Department of Enterprise Services(DES). DESmaintains a central vendor file for Washington state agency use to procxss vendor payments.This allows vendors to receive payments fi+om al]participating stau agencies. RECIPIENTS must register as a state-wide vendor(SVVV)by submitting a state-wide vendor registration form and an IRS.W=9 form ht[n://www.ofm.wa.¢ov sd/vendors/nava registradon.doc to DES. If youhavequestions about the vendor iegistration process yop can contactDES at the Payee Help Desk az(360)664-7779 or email to veeheludesk@ofm.wagov: B.. REPORTING 1. The RECII'IENT shall submit a progressreport with each payment request but no lessoften than quarterly unless otherwise approved 6y ECOLOGY. These reports shall include acpvities that RES.C Grnnt No.G1200277 FINAL Ciry of Aubum Page 10 of 20 support incuired costs s6own on the C 1 or C2 of the payment request,and must be submiaed on- line through the Solid Wasu Information Clearinghouse. 2. RECIPIENT's must submit a final repoR of task outcomes through the Solid Waste Information Clearinghouse. The final report must be submitted before ECOLOGY can process a final payment request. a. Final Performance Analysis(FPA)reports are used for all Planning and Implementation tasks and special tasks in a solid waste enforcement grant(special tasks do not includeregularsolid wastc enforcement work such as enfonting solid waste codes). b. For Solid Waste Enforcement tasks,recipienu must submit the'u final quarterly soGd waste enforcement progress report. C. DOCUMENTATION 1. The RECIPIENT shall submit supporting documents with each payment request.This includer cancelled checks,invoices,purctiase receipts,paymll records,time and attendance records, contraM awazd documents,and any document deemed relevant by ECOLOGY to establishthe approval of an expense listed on Form Cl/C2. Documentation sliall be clear and legible and organized by task in the orderin which it is itemized on Form Cl/C2. 2. The RECIPIENT s6a11 maintaia ganttelaud material and supporting documents including invoice vouchers sent to ECOIAGY in a common file. The Recipient shall keep all supporting documenu for audit purposes for'az least ttiree years from the date the ageemrnt is closed by ECOLOGY. 3. The RECII'IENT shall use the ECOLOGY providedForm E,or an equivalenttime accounting documentapproved by ECOLOGY,to record staff houcs baing c6azged to the grant. D. TRAINING The RECIPIENT agees to parucipatein any ECOLOGY recommended trainings related to managing a CPG agreement. E. MINORITY AND WOMEN'S BUSINFSS PARTICIPATION The RECIPIENT is encouraged to solicit and recruit,to the extentpossible,certified minority-owned MBE)and women-owned(WBE)businesses in purchases and contracts initiatedafter the efFective date of this agreement. Contract awazds or rejectionscannot be madebased on MBEor WBE pazticipation. M/WBE participation is encouraged,however;and t6e RECIPiEN'f and all prospecavebidders or persons submitting qualificaUOns s6ould take the following steps,wtienpossible,in any procurement inipated . after the effective date of this ageement: a) Include gualified minority and women's businesses on solicitation lists. b) Assure that qualified minoriry:and women's businesses are solicited whenever theyare potanrial sources of services or supplies. RES.C Grant No.G 1200277 FINAL City of Auburn Page 11 of 20 c) Divide the total.iequiremenu,when economically feasible,into smaller tasks or quantities,to pernvt maximum participation by qualified minority and women's businesses. d) Establish delivery schedules,where work rcquirements permit,which will encourage participation of qualified minority and women'sbusinesses. e) Use theservices and assistance of the State Office of Minority and Women'sBusiness Enteiprises(OMVJBEj and[he Office of Miaority BusinessEntecprises of t6e U.S: Department of Commerce,as appropriate. The RECIPIEIV'f should(eport payments made to qualified firmstoECOLOGY at the time of submitting each invoice.Please include the followinginfoiniation on ECOLOGY providcd form(Form D). g) Name and stau OMWBE certification number(if available)of any qualified fircn receiving funds unda the invoice,including any sub-and/or sub-subcontractors. h) Thetotaldollazamount paid toqdalified firms under this invoice. F. PROCUREMENTAND CONTRACfS' , a) 1'he,RECIPIIIVT shall provide written certification that it will follow its standard procurement procedures and/or applicable state law in awarding cbnnaMS;RECII'IENfS with no fomial procurement procedures must certify thaz they have complied with the"Standards for Competitive Solicitation," found in Part V of the Adnrinistrative Requirements for Recipients oFEcology Grants and Loans—Yellow Book Ecology Publication#91-18 (Revised September 2005). ' b) Upon issuance,the RECII'IENT shall submit a copy ofall iequests for qualificadons(RFQs), requests for proposals(RFPs),and bid documenurelating to tbis grant ageement to ECOLAGY'S gant officer. c) Prior to convact execution,t6e RECiPIFNT s6a11 submit all draft documents and a copy of the draft proposed contract to ECOLOGY'S gant officer for review. Following the convact execution,the RECIPIENT shall submit a copy of the final contract to ECOLOGY's assigned gant officer. d) Unless a specific purchase of equipment or real property is already written into the grant ageement,the RECIPIENT m"ust submit a written request to ECOLOGY to purchase any equipment or real property(Property)with a single uniCpurchase price of$5,000 or more. The request shall include the ju cation for the purchase of the property,the total cost,the intended use,and the anticipated useful life of the property. The request must be approved in writing by ECOLOGY prior to the pwchase. G. USE OF EXISTING CONTRACI'S The RECIPIENT may use existing contracts that conform to adopted prceurement proceducesand applicable state laws. The RECIPIENT shall norify ECOLOGY if it used contracts entered into prior to the execution of the granYageement for perfortnance,of grant-fundpd activipes., The RECIPIENT shall submit a copy of the contractto iu assignecl ECOLOGY grant officer. The grant eligibility of products or services sxured by the RECIPIENT under exisdng conffacts used RES.C Grant No.G 1200277 FINAL Ciry of Aubum Page 12 of 20 to perform the scope of work in this agreement must be deemed allowable and reasonable by ECOLOGY prior W cost reimbursement. H. PROPERTY AND EOUIPMENTMANAGEMENT ANDDISPOSITION For equipment or property piu chased with a cost of at least$5,000 per unit or functional system; the RECIPIENf must utilize an inventory conuvl system,induding physical inventory to document the ongoing use,a descripdon of the item(including serial or vehicle identification number(VIN)when possible),and location. This informadon s6all be submitted to ECOLOGY upon request until final disposidon is made. 1'he RECIPIENf s6a11 investigate,document,and report to ECOLOGY any loss,theft or damage upon discovery of.such conditions. Thc RECIPIENf wil]follow manufacttirer recommended maintenanceprocedures to keep the property ingood operating condition. The RECIPIENT shall submit a written request to the ECOLOGY for any intent to change the use of the equipmeat as outined in this gant agreement,including uses past the expiration date of ttrisagreement. Disposition of the equipment shall be detumined by ECOIAGY and documented in wridng. A copy of the determination will be provided to tlie RECIPIINT upon ECOLOGY's closure of the grant agreement unless already identified in the task's scope of work. . o If the equipment is necessary for the continued operation of the project or other projects administered tivoughECOLOGY,the grant officer may instruct the recipient to retain the equipment with no further cotnpensation to ECOLOGY. o If the project has no furthersignificant use for the equipment,the grant officer may instruct the recipient toretain or sell the equipment and pay ECOLOGY an amount equal to ECOLOGY's share ofthe ciurent fair mazket value,sale proceeds or otha price agreed upon by the gant officer. o The grant officer may inswct the recipient to transfer title to ECOLOGY or to a Uvrd pazty named by ECOLOGY who is eligible nnder existing statutes. L ALL WRTI'INGS CONTAINED HEREIN This agreement,including the"General Terms and Condidons,"Progam Guidelines— Coordinated Prevention Giants 7Al2-2013,and ECOLOGY'S Administrative Requirements for Recipients of EcologyGrants and Loans,Ecology Publication#91-18,contain the entire understanding betweentheparties,and thereareno other undeistandings or representations except as those set fortti or incoiporatedby referencetierein. No subsequent modification(s)or amendment(s)of this grant agament shall be of any force or effect unless in writlng,signed by authoriud representaaves of the RECIPIEN'f and ECOLOGY and made part of this agreement. J. .CfiEOLOGICAL AND CULTURAL RESOURCF.S The RECIPIENT shal]take reasonable action to avoid,^+nim_i P,putigy y iverse effec[s cp the archeological or cultural resources:RECIPIENT shal]immediately cease work and notify ECOI.OGY if any archeological o;cultural resources are found wlrile conducting work under this agreemenf. In the event that historical ot culwcal artifacts are discovered atthe project site,the RECIPIENT shall also notify the stau historic preservation officer at the Department of Archaeology and Historic Preservaaorrat(360)586-3065.Applicability of the Naaonal Historic Preservalion Act(NHPA)may require the RECIPIENT to obtain a permit pursuant to Chapter RES.C Grmt No.G1200277 FINAL Ciry of Aubiun Page 13 of 20 27.53 RCW prior to conducting on-site activity with thcpounual to impact historic properties such as invasive sampling,dredging,or cleanupactions). K. ENVIRONMENTALLY PREFERRABLE PURCfIASING In a joint effort to save costs,produce energy savings and prevent waste,the RECIPIFNI'agrees ro use both sides of paper sheets for copying and printing. The RECIPIENT also agrccs to , purchase paper.products with a high level of post consumer recycled conunt whenever it is comparablein quality,availa6ility and price PART 5: GENERAL TERMSAND CONDITIONS Pertaining W Grant and Loan Ag'eeme of the Deparm ent of Ecblogy;SS-010 Rev.04/04 A. RECIPIENT PERFORMANCE. All activides for which grandloan funds are to be used shall be accomplished by the RECIPIElVT and RECIPIENT's employees. The REC;IPIENT s6all only use contractor/consultant assistance if that has been included in the agreemenYs final scope of work and budget. B. SUBGRANTEFJCONTRACTOR COMPLIANCE The RECIPIENf must ensurc that al]subgrantees and contraotors comply with the terms and conditions of this ageement. C. THIRD PARTY BENEFICIARY The RECIPIENT shall ensure that in all subcontractsentered into by the RECIPIENT pursuant to this ageement,the state of Waslrington is named as an express third-party beneficiary of suc6 subcontracts with full righu as such. . D. CONTRACTING FOR SERVICES BIDDING) Contracts for constniction,purchase of equipment and professional architectural and engineering services shall beawarded through a competitive process, if required by State law. RECIPIENT shall retain copies of all bids received and conu acu awazded,for inspecdon and'use by the DEPARTMENT. E. ASSIGNMENTS No right or claim of the RECIPIENT arising under this ageement shall be transfeaed or assigned by the RECIPIENT. F. COMPLIANCE WITH ALL LAWS 1. T6e RECIPIENT shall comply fully with all applicable Federal,State aad local laws,orders, reguladons and permiu. . . Prior to commencement of any construccion,the RECIPIENT shall secure the necessary approvals and permits required by authoriUes having jurisdiction over the project,provide assurance to the DEPARI'MENT thatall approvals:and permits have been secureil,and make copies available ro the DEPARTMIIVT upon request. RES.C Grant No.G 1200277 FINAL City of Auburn Page l4 of 20 2. Discrimination.The DEPARTMIIVT anil the RECIPIEIVI'agree to be bound by all Federal and State laws,regulations;and policies against discrimination. The RECIPIENT fuither agrees to affirmatively.support the program of the Office of Minority and Women's Business Enurprises to t6e maximum extent possible. If the agreement is federally-funded,the RECIPIFNT shall report to the DEPARTMENT the perce of gcanUloan funds available to women or cninority owned businesses. 3. Wages and Job Safety.The RECIPIEIVT'agees to coinply with,all_applicablelaws,tegulations, and policies of the United States and the State of Washington:wtuchaffect wages and job safety. 4. Industrial Insurance.The RECIPIENT certifies full compliance with all applicable state industrial insurance requirements If the RECIPIENf fails to comply with such laws,the DEPARTIvIENT shall have the right to immediately terminate this agreement for causcas provided in Secdon K.1, herein. G. KICKBACKS 1'he RECIPIENT is prohibited from inducing by any means any persomemployed or otherwise involved in thisproject to give up any part of the compensazion to which he/she is ot6erwise entided or,receive any fee,commission or gift in return for awazd of a subcont act hereunder. H. AUDITSAND INSPECTIONS 1. The RECIPIENT shall maintain complete program and financial rocords relaring w this agreement Such records shall clearly indicate total receipts and expenditures by fund source and task orobject. All grandloan recordss6all be kept in a manner which provides an audit trail for allexpenditwes: All records shall be kept in a common file to facilitate audits anil inspections. Engineering documentauon and field inspection reports of all wnstruction work accomplished under tlus ageement shall be maintained by the RECIPIENT. 2. All granUloanrecords shall be open for audit or inspecaon by the DEPARTMENf or by any duly authorized audit representative of the State of Washington for a period of at least ttiree years after the final grant payment/loan repayment or any dispute resolution hereunder. If any such audits identify discrepancies inthefinancial records,the RECIPIENT shall provide clazificarion andlor make adjustments accordingly. 3. All work performed under this agreement and any equipment purchased shall be made available to the DEPARTMENf and tb aey authorized state,federal or local representative for inspection at any time during the couise of Uris agr ment and for at9eastthree years following grant/loan tertninatian or dispute resolution hereunder. 4. RECIPIENT shall meet the provisions in OMBCircular A-133 (Audiu of States,Local Govemments&Non Profit Organizations),including the compliance Supplement to OMB C'uculaz A-133,iF the RECIPIENT expends$500,000 ormore in a yearin Federal funds. The 500,000 threshold for each year is a;cucnulative total of all federal fuading from all sources. The RECIPIENT must forwazd a copy of ttieaudit along with the RECIPIENI"S response and the final corrective action plan to the DEPARTMENT i4ithin ninety(90)days of the date of the audit report. RES.C Graut No.G I200277 FINAL City of Aubum Page l5 of 20 L PERFORMANCE REPORTING The RECIPIENT shallsubmit progress reportsto the DEPARTMIIVI'with each payment request or such other schedule as sU forth in the Special Conditions. The RECIPIIIVT shall also report in writing to t6e DEPARTMIIVT anyproblems,delays or adverse condiuons whic6 will materially affect theirability to meet project objecUves or time schedules. Tlris disclosureshall be accompanied by a statement of t6e action taken or proposed and any assistance peeded from the DEPART'MENT ro resolve the situation. Paycnenu may be witLheld if required progress reports are noYSUbmitted: Quarterly reports shall cover the periods January 1 through Marcli3l,April 1 through June 30,1u1y 1 through September 30,and October 1 throughDecembei 31: Reports stiall be duewithin thirty(30) days following the end of the quarter beingreported. J. COMPENSATION 1. Method of wmpensation. Payment shall normally be made on a reimbursable basis as specified in the grant a eementand nomore often than once per month. Each request for payment will be submitted by the RECIPIENT on State voucher request forms provided by the DEPAR'fMENT along with documentation of t6e expenses. Payments shall be made for each task/p}iase of the project,orportion tliereof,as set out in the Scope of Work when completed by the RECIPIEIV'I' and approved as sadsfactory by theProject Officer. The paymrnt request farm and supportive documenu must itemiu all allowable costs by major elements as described in the Scope of Work. Instructions for submitting the payment requesu are found in"Administrative Requiremeau for Recipients of Ecology Grants and Loans",part N, publishedby the DEPAR't'MENT. A copy of thisdocumentshall be fumished tothe RECIPIENT. When payment reguests are approved by thc DEPARTMENf,payments will be made tothe muwally agreed upondesignee. Payment requests st all besubmi4ted tothe DEPART'MENT and directed tothe Project Officer assigned to administer this ageement. 2. Period of Compensation. Payments shall only be made for actions of t6e RECIPIENT pursuantto thegrant/loan agreement and performed after t6e effxtive date and prior to the expiration date of this agreement,unless those;dates are spxifically modified in writing as provided herein. 3. Final Request(s)for Payment.Tfie RECIPIENT should submit final requesu for compensation within forty-five(45)days afte the expiration date of dvs a eement and within fifteen(15)days after the end of a fiscal biennium.Failure to comply may rasult in delayed reimbursement. 4. Performance Guarantee. The DEPARTMENT may withhold an amountnot to exceed ten percent 10%)of each reimbursement payment as security for the RECIPIENT's performance.Monies withheld by the DEPARTMENT may be paid to the RECIPIENt when the project(s)described herein,or a portion thereof;have been completed if,in the DEPARTMENT's sole discredon,.such . payment is reasonable and approved according to this ageement and,as appropriate,upon completion of an audit as specified under secuon J.6 herein. 5. Unauthorized Ezpenditures. All paymenuto the RECIPIENT may be subject to final audit by t6e DEPARI'MENT and any unauthorized expenditure(s)ctiarged to drisgranUloanshall be refunded to the DEPARTMENT by the RECIPffiNT. RES.C Grant No.G1200277 FINAL City of Aubum Page 16 of 20 6. Mileage andPer Diem if mileage and per diem are paid to theemployees of the RECIPIEIVI'or other public entities,it shall not exceed the amount allowed under state law for stau employees. 7. OverheadCosts. No reimbursement for overhead costs shall be allowed unless provided forin the Scope of Work 6ereunder. K. TERNIDVATION 1. For Cause. The obligation of the DEPARI'MENf to the RECIPIENT is contingent upon satisfactory performance by the RECIPIENT of all of its obligations undertlris agrcement. In the event.the RECIPIENT unjustifiably Fails,in the opinion_of the DEPARTMENf,to perform any obligation required ofit by this agrcement,the DEPARI'MENT may refuse to payany further fiindstheraiinder and/or terminate;this agreement by givingwritten notice of termination. A written notioe of termination"shall be giyen at least five worldng days priafto the effective date of ternrination. In that event,all finished or unfinished documenu,data studies,surveys, drawings,maps,models,p6otogcaphs,and reports or other materials prepared by the RECIPIEIV'f under this ageement,at the option of the DEPARTMENT,shallbecome Department property and the RECIPIENT shall be endtled to receive just and equitable compensation for any satisfactory work completed on such documenu and other materials. Despite theabove,the RECIPIENf shall not be relieved of any liability tothe DEPARI'MEN'P for damages sustained by the DEPART'MENT and/oi the State of Washington bccause of any breach of ageement by the RECIPIENT. The DEPARTMENT may withhold payments for the purpose of setoff until such time as the exacx amount of damages duet6e DEPARTMIIVT from the RECIPIENT isdetermined. 2., Insufficient Funds. The obligation of t6e DEPARTMIIVT to make paymenu is contingeat on the availability of state and federal funds throughlegislative,appropriation andstate allotment. When this agreement crosses over state fiscal yearsthe obligation;of the DEPARTMENT is contingenY upon the appropriarion of funds during the next fiscal'year. The failure to appropriate or allot such funds shall be good cause to terminau this agreement as provided in pazagraph K.1 above. When this ageement crosses the RECIPIENT's fiscal year,the obligation oF the RECIPIENf to continue or complete the project describedhereinshall be contingent upon appropriation of funds by the RECIPIENf's goveming body;provided,however;that nothing contained herein shall preclude the DEPARTMENT from demandingrepayment of ALL funds paid to[he RECIPIENT in accordance with Section O herein. 3. Failure to Commence Wor&. In the event the RECIP IT fails to commence work onthe project funded herein within fo u months afrer the effecuye date of thi§agreement,or by any date mutually agad upon in writing for commencement of work,the DEPARI'MENT reserves the . rig6t to terminau this agreement L. WAIVER Waiver of any RECIPIENT default'is not a waiver of any subsequent default Waiver of a breach of any provision of this agreement is not a:waiver of any subsequern breachand will not be construed as a modification of the terms of this agreement unlessstated as such in writing by the suthorized ropresentative of the DEPARTMEIV'T. RES.C Grmt No.G 1200277 F1NAL CityofAubum Page 17 of 20 M. PROPERTY RIGHTS 1. Copyrights and Pafenu. When the RECIPIENf creates any copyrightable materialsor invents any patemable property,the RECIPIEIVI'inay copyright or.paunt the same but the DEPARTMENT retains a royalty-free,nonexclusive and irrevocable licenseto reproduce, publish,recover or othenvise use the material(s)or property and to authorize others to use the sazne for federal, state or local government purposes. Wherc federal funding is involved,t6e federal govP+++*++r^t may have a proprietary inurest in patent righu to any inventions that are developeci by the RECIPIEIVI'as provided in 35 U.S.C. 20Q212. 2. Publications. VJhen the RECIPIENT or persons employed by the RECIPIQV'P use or publish informarion of the DEPARI'MENT;present papers,]ectures;or seminazs involving information supplied by the DEPARTMENT;use logbs,reports,maps orother data,in printed reports,sigtts, brochures,pamphlets,etc:,appropriate credit sfiall be giyento the DEPARTMENT. 3. Tangible Property Rights. The DEPARTMENT's wnent edition of"Adminisuaave Requirements for Recipienu of Ecology Grants and Loans",Part V, shall control the use and disposition of all real and persona]property purchased wholly or in part with funds fumished by tlie DEPARTMEIVI'in the alisence of state,federal statute(s),rogulation(s),or policy(s)to the contrary or upon specific instrucaoas with respect thereto in the Scope of Work. 4. Persbnal Properry Fumishedby the DEPARTMENT. Whea,tlie DEPARTMENT provides pecsonal property direcdy to tfie RECIPIENf for use in performance of the project,it stiall be retumod tothe DEPARTMENT prior to final payment by the DEPARTMENf. If said property is lost;stolen or damaged while in the RECIPIIIV'f's possession,the DEPARTMENT.shall be teimbursed in caz6 or by setoff by the RECIPIENffor the fair mazket value oF such property. 5. Acquisidon Projects. The following provisions shall apply if the project covered by this agreement includes fundsfor the acquisition of land or faciliues: a. Prior to disbucsemenf of funds provided for inthis agreeinent,the RECIPIENT shall establish that the cost of land/or facilities is fa'v and reasonable. b. The RECIPIEIVT shall provide satisfactory evidence of dde or ability to acyuire ride for each pazcel prior to disbursement of funds provided by this agreement. Such evideace may include title insu:ance policies,Torrens certificates,or abshacts,and aztomey's opinions establishing that the land is free from any impcdiment,lien,orclaim w6ic6 would impair the uses contemplaced bydus ageement. 6. Conversions. Regazdless of the contract termination dau shown on the cover sheet,the RECIPIENT shall not at any time convert any equipment,property or facility acquired or developed pursuant to this agieeinent to uses other tlis i those for which assistance was originally approved withoutprior written approval'of the DEPARTMENT.. Such approvalmay be conditioned upon payment to the DEPARTMENT of that portion of the proceeds of the sale, lease or other wnversion or encumbrance wlrich monies ganfed pursuant to this agreementbear to the total acquisition,purchase or construction cosu ofsuch property. RES.C Grnnt No.G1200277 FTNAL City of Aubum Page 18 of 20 N. SUSTAINABLE PRODUCTS In order ro sustain Washington's natural resources and ecosystems,the RECIEIENT is encouraged to implement sustainable practices where and when possible:-These practices include use of clean energy,and purchase and use of sustainably produced products(e.g.recyded paper). For more ieformation,see www.ecy.wa.gov/sustainability. O: RECOVERY OF PAYMENTS TO REClPIENT The right of the RECIPIENTto retam monies paid to it as reimbutsemem payments is contingent upon satisfactory perfo:mance of dris_agreement including the satisfactory completioa of the project described in the Scope of Work. In the event the RECIPIIIVT fails,for anyreason,to pe;form obligations required ofit by,this agreement;the RECIPIENT,may,at the DEPARTMEN'I"s sole discretion,be required to repay to the DEPARTMENT all grant/loanfunds disbiused to the RECIPIENT for those parts of the project that arc rendered worthless in the opinion of the DEPART'MENT by such failure to perform. Interest shall accrue atthe rate of twelve percent(12°k)peryear from the time the DEPARTMENT demands repayment of funds. If payments have been discontinued by the DEPARI'MENT due to . insufficient funds as inSectian K.2 above,the RECIPIENf shall,not be obligatedto repay monies which had been paid ro the RECIPIENT prior to such termination. Any property acquired under this ageement,az the option of the DEPARTMENT,may become the DEPARTMEIVI"S property and the RE6IPIENT'S liability to repay monies shall be reduced by an amount reflecting the fair value of such propeity. P: PROJECT APPROVAL Theextbnt and character of all work and services to be performed under this ageement by the RECIPIENT stiall tie subjectto the reyicw and approval of the DEPARTMENT through the Project Officer or other designated official to w6om the RECIP Nf shall report and be responsible. In the event there is a dispute with regard to the e ctent and character of the work to be done,the deurmination of the Project Ofticer or otha designated official as to the extent and chazacter of the work to be done shall govem. The RECIPIENT shall have the right to appeal decisions as provided for below. Q. DISPUTES: Except as`ottierwise provided in tliis agreement,any dispute conceming a quesdon of fact arising under this agreement which is notdisposed of in wriang shaU bp decided by[he Project Officer or other designated official who shall pr`ovide a written statement of decision to t6e RECIPIENT. T'he decision of the Project Officeror othor desig ated officialshall be fnal and conclusive unless,within thirty days from t6e date of raxipt of such statement,the RECIPIENT mails or otherwisefurnishes to the D'uector of the DEPAR7'MEIV'f a written appeal. In connection wit6 appeal of any proceedin8 under this clause,the RECIPIENf shall have the opportunity to be heard and to o_ffer evidence in support of tliis appeal. The decision of t6e Director o'r duly authorized representaave foi thg detetminadon of such appeals shall be final and conclusive. Appeals from the D'uector's de nauon shall be brought in theSuperiorCourt of T6urstonCounty: Review of the decision of the Director will not be sought befoteeithei the Pollution Control Hearings Board or the Shoreline Hearings Board. Pending final decision of dispute hereunder,the RECIPIENf shall groceed diligendy with ttie performance of Uus ageement and in accordance with the decision rendeied. RES.C Gran[No.G1200277 FINAL City of Aubum Page 19 of 20 R CONFLICT OF IlVTEREST No officer,member,agent,or employee of either party to Uris agreement who exercises any function or responsibility in the review,approval,or cazrying out of this agreement,shall patticipate in any decision whic6 affectshis/ha personal interest or the interest of any corporation,partncrstup or assceiation in which helshe is,direcdyor indirectly interested;nor shall tidshe 6ave any pusonal or pecuniary interest,direct orindirect,in this agmment or the proceeds thereof. S. 'INDEMNIFICATION 1. The DEPARTMENT shall in no way 6e heldresponsible for payment of salaries,.consultanPs fees,and other cosu related tothe pioject described herein,except as provided in the Scope of Work. 2. To the extent thatthe Constitution and laws of the State of Washington permit,each partyshall indemnify and hold the other fiazmless from and againstany liability for any or all injuries to persons or property azising from the negligent act or omission of that party or that party's agenu or employees arising out of this agcement. T. GOVERNING LAW This agreement shall be govemed by the laws of the State of Washington. U.•SEVERABILII'1' If any provision of tivs ageement or any provision of any documentincorporated by reference shall be held iavalid,such invalidity shall not affect the other provisions of ttiis agreement which can be givep effect without the invalid provision,and to tfiis end the provisions of this a eementarc declared to be severable. V. PRECEDENCE In the event of inconsistency in t6is ag eement,unless otherwise provided herein,the inconsistency shalllie resolved by giving preoedence in tLe following order: (a)applicable Federal andState statutes and regulations;(b)Scope of Work;(c)Special Tertns and Conditions;(d)Any terms incorpoiated herein by refeience including the"Administrative Requirements for Recipienu of Ecology Gnrits and Loans';and(e)rhe General Terms and Conditions. RES.C Grant No.G 1200277 FINAL City of Auburn Page 20 of 20 IN WTTNESS WHEREOF,the partfes stgu this A eement STATE OF WASHINGTON CITY OF AUBURN DEPARTMENT OF ECOLOGY Laurie G:Davies Dau Authorized Official Date Program 14lanager Waste 2 Resouices Program PrintedName and Tide of Signatory; APPItOVED AS TO FORM ONLY AssLctant Attorney Generel RES.C AGENDA BILL APPROVAL FORM Agenda Subject: Resolution No. 4790 Date: January 9, 2012 Department: Public Works Attachments: Resolution No. 4790 Budget Impact: $0 Administrative Recommendation: City Council adopt Resolution No. 4790. Background Summary: The Police Department and Public Works Department are recommending the surplus of equipment and vehicles. The vehicles have reached the end of their service life, are worn and are becoming increasingly costly to maintain. Please see the resolution for a complete listing of the items to be surplused. F4.6.1 Reviewed by Council Committees: Finance, Municipal Services, Public Works Councilmember:Partridge Staff:Dowdy/Lee Meeting Date:January 17, 2012 Item Number:RES.D AUBURN * MORE THAN YOU IMAGINEDRES.D RESOLUTION NO. 4 7 9 0 A RESOLUTION OF 'fHE CITYCOUNCIL OF THE CITY OF AUBURN, WASHINGTON DECLARING CERTAIN ITEMS OF PROPERTY AS SURPLUS AND AUTHORIZINGTHEIR DISPOSAL WHEREAS, the City of Aubum Police Department has a number of items which are no longer of use 4o theCity; and WHEREAS, it would be appropriate tosurplus theproperty and dispose of it by auction or other salemechanism, or to dispose of it, in whole or in part, 4h ough gift to another govemmental agency or an appropriatecharitable non- profit entity, as deemed most expedient by tfie Mayor. NOW, THEREFORE, THECITYCOUNCIL OF THE CITY OF AUBURN, WASHINGTON HEREBY RESOLVES as follows: Section 1. Purpose. Thatthe Police property ident ed in Schedule A, attached, is declared to be surplus, andthe Mayor is authorized to dispose of and convey such property through appropriatesale ,or donation to another governmental agencyor charitable non-profit en4ity. Section 2. Implementation. That the Mayor is authorizedto implement such administrative procedures as may be necessary to carryout the directives of this Jegislation. Section 3. Effective-Date. ThatthisResolution shall take effect and be in full force upon passage and signatures hereon. Resolution No. 4790 January 4, 2012 Page 1 of 2 RES.D Dated and signed this day of 2012. CITY OF AUBURN PETER B. LEINIS MAYOR ATTEST: Danielle E. Daskam, City Clerlc City Clerk ARP ED FORM: D nie 6. ei , o e Resolu4ion No.4790 January 4,2012 Page 2 of 2 RES.D Sehedule A Amount Item Serial Number Location 1 Cummins document shredder with stand - 4468 Jail 1 Cummins document shredder with stand 4772 Evidence 6 Metal filing cabinet Jail 1 MeNal Storage bcker-Janitor's closet Jail 1 Dynex N wRh stand 168700TQZ426H00725 Jail 3 Bank of 3 full-sizeJodcers Jail 1 Metal chair Jail 5 Rolling office chair Jail 2 workstations with 2 two-drawer stands Jail 2 2 drauirer file cabinet Jail 1 Panasonic VHS player . G51A21589 Jail 1 Panasonic VH8 player GSIA21582 Jail 1 Epic Go-video 2 deck VHS player 67106869995 Jail 6 Cubide wall panel Jail 1 Fingerprint stand Jail 2 Wood cabinet Jail 8 Plastic stack chair Jail 7 Metal stapking chair Jail 1 Round table Jail 2 Gorner workstation sections Jail 5 Metal crutch Jail 1 MetaFwalker Jail 1 Metaf rolling oxygen tank caddy Jail 1 Table top Jail 9 Bank of 6 half lockers Jail 2 Large cooking pots Jail 1 21"Golor Monitor-Honeywell J130000137 Jail 1 15"Viewsoniamonitor 6A94593938 Jaii 1 23"Sylvania N T35590565 Jail 1 1T'Sylvania N V35478030 Jail Misc PlasUc cups Jail Misc plastic food trays Jail Misc plastic bowls Jail 1 JVS VHS video camera 11142119 Jail 1 Small rectangulartatile Jail 1 3-drawer lateral file Jail 3 Foam mattress pad Jail 1 Suicide smock. Jail 2 Colanders a 1 Fry pan Jail 1 Saucepan Jail 1 Fry pan Jail 4 Mixing bowl Jail 1 ProctorSylex coffee.maker Unreadable Jail 1 Sharp Carousel:microwave 144804 Jail 4 Cooking tray(bumed) . Jail Misc jail clothing Jail Misc Jail bedding Jail 1 Cart Jail RES.D AGENDA BILL APPROVAL FORM Agenda Subject: Resolution No. 4791 Date: January 9, 2012 Department: Public Works Attachments: Resolution No. 4791 Budget Status Sheet Project Vicinity Map Budget Impact: $0 Administrative Recommendation: City Council adopt Resolution No. 4791. Background Summary: Resolution 4791 would grant the Mayor the authority to award and execute Public Works Contract Number 11-01 for Project C201A - M Street SE Grade Separation (Underpass) and would avoid delaying the construction start by 3 weeks. Bids were opened on January 10th, 2012, which did not allow enough time for staff to complete the bid verifications on such a large project prior to the January 17th City Council meeting. The M Street SE Underpass project will lower and widen M Street SE from 3rd Street SE to 8th Street SE to create a grade separated crossing at the BNSF railroad tracks with sidewalks, bicycle lanes, 5-lanes, and street lighting. Construction is anticipated to start in February 2012 and finish in mid-2013. The total project costs are estimated at $23,111,174 and are budgeted as follows: Developer traffic mitigation and impact fees collected by the City: $5,016,150 Other City funds (REET2, unrestricted street revenue, 430 Water Fund): $1,440,410 Public Works Trust Fund Loan (30-year term @ 0.5% interest): $3,226,963 State and Federal Grants = $9,872,372 Port of Seattle, Port of Tacoma, BNSF = $2,020,800 King County (Sewer) = $1,534,479 O4.9.1 C201A Reviewed by Council Committees: Finance, Public Works AUBURN * MORE THAN YOU IMAGINEDRES.E Councilmember:Wagner Staff:Dowdy Meeting Date:January 17, 2012 Item Number:RES.E AUBURN * MORE THAN YOU IMAGINEDRES.E RESOLUTION NO. 4 7 9 1 A RESOLUTION' OF THECITY COUNCIL OF THE CITY OF AUBURN, WASHINGTON, AUTHORIZINGTHE MAYOR TO AWARD AN AGREEMENT Wll'Fi THE LOWEST RESPONSIBLE BIDDERFOR CONSTRUCTION OF PUBUCWORKS CONTRACT NUMBER 11-01 FOR PROJEGl' C201A, M STREET SE GRADE SEPARATION (UNDERPASS) WHEREAS, the City Council of theCity of Aubum has approyed a project to design and construct the M Street SE GradeSeparation Underpass); and WHEREAS, a Bid Opening for the project construction will take place on January 10, 2012; and . WHEREAS, waiting to award the construction contract until thenext regularlyscheduled meeting wouldresult in a threeweek delay of the construction startdate; and WHEREAS, the City ofAubum PublicWorks Department will assess the bids received and identify the Lowest ResponsibleBidder; and WHEREAS, it is in thebest interests of the City fo award PublicWorks Construction Contract 11-01 in conformity with the bid documents with all expediency, andauthocizing fhe Mayor to take all appropriafesteps to execute a contract in accordance therewith. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN, KING COUNTY; WASHINGTON; HEREBYRESOLVE$as follows: Resolution No. 4791 January 9,2012 Page 1 of 2 RES.E Section 1. TheMayor ofi the City of Auburn is hereby authorized to review bids, award, and execute an Agreement betvbeen the City of Aubum and the Lowest ResponsibleBidder for Project Number C201A, Public Works Contract 'Num6er 11-01, M Street SE GradeSeparation (Underpass), which agreement shall confocm with the Bid Documents, provided that the b'id amount does nof exceed the project budget. Section 2. The Mayor is hereby authorized to. take all appropriate steps to execute the awarded contract and to implement such administrative procedures as may be necessary to carry outthe directives of this legislation. Section 3. This resolution shall be in full force and effect upon passage and signatures hereon. Dated and Signed this day of 2012. CITY OFAIJBURN PETER B. LEWIS MAYOR ATTEST: Danielle E. Oaskam, CityClerk APP ' ED TOFORM: D ' IB. e i o y Resolution No 4791 January 9, 2012. Page2 of 2 RES.E AUBURN - M Street SE Project No: C201AProject Title: Project Manager: Jacob Sweeting Date: January 9, 2012 Permission to Advertise Initiation Date: February 24, 2003 2011 Mid Year BA Advertisement Date: December 8, 2011 Contract Award Award Date: Change Order Approval Contract Final Acceptance Funding Prior Years201120122013 Total 102 Fund - Traffic Impact Fees2,195,1601,500,000661,4004,356,560 102 Fund - Unrestricted Street Revenue150,000 150,000 102 Fund - Traffic Mitigation Fees660,000 660,000 REET2 169,420970,580 1,140,000 430 Water Fund 150,000150,000 Federal Grants419,792452,580 872,372 FMSIB Grant (State)3,291,5352,708,4656,000,000 TIB Grant 1,500,0001,500,0003,000,000 King County 180,13954,9401,299,4001,534,479 Ports of Seattle and Tacoma 771,400771,4001,542,800 BNSF 478,000478,000 Public Works Trust Fund Loan 3,226,9633,226,963 Total Funding 3,624,5113,128,1007,673,7358,684,82823,111,174 Activity Prior Years201120122013Total Subtotal Design Costs2,276,398400,199 2,676,597 Subtotal Right of Way Costs1,348,1132,086,464 3,434,577 Construction Contract Estimate 5,076,0007,000,00012,076,000 Authorized Contingency 564,000686,0001,250,000 BNSF Construction Work 1,260,000414,0001,674,000 Construction Engineering (Consultant)30,265969,735800,0001,800,000 Construction Engineering (City)165,00035,000200,000 Subtotal Construction Costs 30,2658,034,7358,935,000 17,000,000 PROJECT TOTAL ESTIMATED COSTS 3,624,5112,516,9288,034,7358,935,000 23,111,174 * Costs do not include the Auburn Black Diamond Road By-Pass Road Prior Years201120122013 Total ** 102 Funds Budgeted or Anticipated ( )(3,624,511)(3,128,100)(7,523,735)(8,684,828)(22,961,174) 102 Funds Needed3,624,5112,516,9287,884,7358,935,00022,961,174 102 Project Contingency (611,172) 102 Funds Required 0361,000250,1720 Prior Years201120122013 Total ** 430 Funds Budgeted or Anticipated ( )(150,000)(150,000) 430 Funds Needed 150,000150,000 430 Project Contingency 430 Funds Required 0 ** ( # ) in the Budget Status Sections indicates Money the City has available. BUDGET STATUS SHEET M Street SE Underpass Project Funds Budgeted (Funds Available) Estimated Cost (Funds Needed)* 430 Water Budget Status 102 Arterial Street Budget Status RES.E 4t h S t S E 6t h S t S E 7t h S t S E K St SE M Street SE 3r d S t S E A A2 Improvements Summary Future Connection to Auburn/Black Diamond Road 382424.AA.08_TBG080511084521SEA_MStreet_UnderpassProject_v9_11aug11 Project Limits Project Limits Project Limits 5 4 8 3 1 7 6 SR 1 8 9 10 M Street SE Underpass Project Eagles Lodge Miles Sand & Gravel Pit (Future Muckleshoot Development) 164 TO 167 TO Re-striping to four lanes and removal of on-street parking completed by City to be concurrent to underpass construction Improvements by King County Housing Authority Development Project King County Housing Authority BNSF Auburn Yard (Slow Moving Trains) BNSF Railway Project Limits 5 ProposedExisting M Street SE widening includes left-turn lane and bike lanes Proposed RR bridge Structural retaining walls below existing SR 18 bridge Infiltration pond Pedestrian/bike rest area New street lighting, typical Eliminate on-street parking on M Street SE Access control on 3rd Street SE: right-in/right-out Relocated utility crossings Railroad track improvements 1 2 3 4 5 6 7 8 9 10 11' Two-Way Left Turn Lane SouthboundNorthbound 6' Bike Lane 6' Bike Lane 2'11'11'11'11'Retaining Wall Retaining Wall8' Sidewalk Retaining Wall Retaining Wall Existing Ground 8' Sidewalk Section A - A 2' RES.E