HomeMy WebLinkAbout01-23-2012 Agenda Packet
Municipal Services Committee
January 23, 2012 - 3:00 PM
City Hall Conference Room 3
AGENDA
I.CALL TO ORDER
A.Roll Call
B.Announcements
C.Agenda Modifications
II.CONSENT AGENDA
A. January 9, 2012 Minutes*
III.DISCUSSION ITEMS
A. Animal Control & Licensing (Snyder)
Quarterly report
B. Shopping Carts (Dowdy)
Semi-annual update
C. Pull-Tab Taxation* (Heid)
D. Red Light Photo Enforcement* (Lee)
Quarterly report
E. Matrix*
IV.ADJOURNMENT
Agendas and minutes are available to the public at the City Clerk's Office, on the City website
(http://www.auburnwa.gov), and via e-mail. Complete agenda packets are available for
review at the City Clerk's Office.
*Denotes attachments included in the agenda packet.
AGENDA BILL APPROVAL FORM
Agenda Subject:
January 9, 2012 Minutes
Date:
January 4, 2012
Department: Attachments:
1/9/12 Minutes
Budget Impact:
$0
Administrative Recommendation:
Background Summary:
Reviewed by Council Committees:
Municipal Services
Councilmember:Peloza Staff:
Meeting Date:January 23, 2012 Item Number:CA.0
AUBURN * MORE THAN YOU IMAGINEDCA.0
Municipal Services Committee
January 9, 2012 - 3:00 PM
City Hall Conference Room 3
MINUTES
I. CALL TO ORDER
A. Roll Call
Chair Peloza called the meeting to order at 3 p.m. in Conference Room 3 on the second floor of
City Hall, 25 West Main Street, Auburn WA. Members present: Chair Bill Peloza, Vice
Chair Wayne Osborne, Member Largo Wales. Staff present: Mayor Peter Lewis, Chief of Police
Bob Lee, Assistant Chief of Police Bob Karnofski, Director of HR/Risk Management Brenda
Heineman, Finance Director Shelley Coleman, City Attorney Dan Heid, Director of Parks &
Recreation Daryl Faber, Construction/Project Manager Steve Burke, Solid Waste & Recycling
Coordinator Joan Nelson, and Police Secretary/Scribe Kathy Emmert. Others present:
Councilmembers John Partridge and John Holman, citizens Nick Perius and Rick Meckle
representing two tow companies within the City and Auburn Reporter representative Robert
Whale.
B. Announcements
C. Agenda Modifications
Resolution No. 4792 was added as a Discussion Item.
II. CONSENT AGENDA
A. Minutes December 12, 2011
Chair Peloza accepted the Minutes as presented since the members of the Committee were not on
the Committee at the time of the December 12, 2011 meeting.
III. ACTION
A. Resolution No. 4778 (Faber)
A Resolution of the City Council of the City of Auburn, Washington,
amending the City of Auburn fee schedule relating to fees charged by the
cemetery
There was a discussion by the Committee regarding the marketing plan for the cemetery and as
such, a Matrix Project Tracking No. 31P was assigned for this future plan. Vice Chair Osborne
moved to forward to the full Council for acceptance. Member Wales seconded. Chair Peloza
concurred.
MOTION CARRIED: 3-0
B. Resolution No. 4788 (Coleman)
Page 1 of 3
CA.0
A Resolution of the City Council of the City of Auburn, Washington,
authorizing the acceptance and appropriation of grant funds in the amount
of Sixty Two Thousand and Six Hundred Fifty Dollars ($62,650.00), and
authorizing the Mayor and City Clerk to execute an interlocal agreement
between the Department of Ecology and the City of Auburn to accept said
funds for implementation of the 2012-2013 Coordinated Prevention Grant
Program
Vice Chair Osborne moved to forward to the full Council for acceptance. Member Wales seconded.
Chair Peloza concurred.
MOTION CARRIED: 3-0
C. Resolution No. 4790 (Lee)
A Resolution of the City Council of the City of Auburn, Washington declaring
certain items of property as surplus and authorizing their disposal
The Committee supported the surplus of this old jail equipment.
IV. DISCUSSION ITEMS
A. Resolution No. 4786 (Faber)
A Resolution of the City Council of the City of Auburn, Washington,
authorizing the acceptance of a grant from the Washington State Arts
Commission and authorizing the Mayor and City Clerk to execute the
necessary contracts to accept said funds
The Committee supports Resolution No. 4786 and the grant funds of $5,000.00 to establish a
downtown outdoor sculpture garden.
B. Auburn Golf Course Operations Review (Coleman)
Chair Peloza outlined the points in the Executive Summary of the National Golf Foundation (NGF)
consultant's report. The Committee reviewed each page of the report commenting on items of
particular interest. The Committee will utilize this report in conjunction with on-going discussions
with staff to address and implement a future business plan in the June 2012 time frame to improve
the financial sustainability of the golf course operation.
C. City Towing Rates (Heid)
The Committee verified the number of tow operators on the City's rotation and that their rate
calculations and adjustments are stipulated in their contract with the City. City Attorney Heid
discussed their participation in the tow rotation is based on their business license in Auburn, and
conforming to the Washington State Patrol rates with a CPI escalator. Representatives of two tow
operations in the rotation were asked to comment by Chair Peloza. The issue that generated this
topic was related to a recent Seattle incident wherein the exorbitant rates were challenged by the
customer. This incident received a lot of Seattle media coverage.
D. Auburn Valley Humane Society (AVHS): Project Schedule (Heineman)
Construction/Project Manager Steve Burke presented an updated Gant schedule/timeline for the
Page 2 of 3
CA.0
AVHS Project. The Gant chart reflected the City's facility and the Human Resources/Police
responsibilitied related to the hiring and outfitting of an Animal Control Officer and equipment. The
expanded City/AVHS Gant schedule will provide the necessary integration tools for all participants
to better monitor progress and maintain project element schedules.
E. Charteris (Lee)
Assistant Chief of Police Bob Karnofski provided an update on the DUI Recovery Fines as
authorized in Ordinance No. 6366. This implementation allows the funds generated from driver
DUI infractions to be used to cover volunteer City Chaplain reimbursement for expenditures related
to their work. Charteris, a non-profit organization accepts donations to support the mission of the
group. This presentation will complete the Matrix tracking of this project.
F. Resolution No. 4792
AResolution of the City Council of the City of Auburn, Washington, authorizing the
Mayor and City Clerk to execute an amendment to a lease between the City of
Auburn and the Valley Regional Fire Authority (VRFA)
The Committee supports Resolution No. 4792 and the GSA property leasing changes between the
City and VRFA.
G. Matrix
The Matrix is amended as follows:
Item 24P - Will be a Discussion item on February 13, 2012
Item 28 P - Amended to reflect June 25, 2012 as the Review Date
Item 29 P - Amended to reflect 3/26/12 revised financial and background information review and
6/25/12 for Golf Course Operations Marketing Plan review. Also amended removing the language
related to reviewing the consultant report.
Item 31P - New project added - Review date TBD
Item 9I - Removed from the Matrix
V. ADJOURNMENT
The meeting adjourned at 4:45 p.m. The next Municipal Services meeting is
January 23, 2012 at 3 p.m.
Signed this _____ day of January, 2012
______________________________ _______________________________
Bill Peloza, Chair Kathy Emmert, Police Secretary/Scribe
Page 3 of 3
CA.0
AGENDA BILL APPROVAL FORM
Agenda Subject:
Pull-Tab Taxation
Date:
January 19, 2012
Department:
Legal
Attachments:
Pull tab documents
Budget Impact:
$0
Administrative Recommendation:
Background Summary:
Reviewed by Council Committees:
Councilmember:Peloza Staff:Heid
Meeting Date:January 23, 2012 Item Number:DI.C
AUBURN * MORE THAN YOU IMAGINEDDI.C
DI.C
DI.C
DI.C
DI.C
DI.C
RCW9.46.110
9.46.110.Taxationofgamblingactivities
Prior:1985c468§2;1985c172§1;1981c139§8;1977ex.s.c198§1;1974ex.s.c155§8;1974ex.s.c
135§8;19731stex.s.c218§11.]
DI.C
Chapter3.80
GAMBLINGACTIVITIES
Sections:
3.80.010Permittedgenerally.
3.80.020License–Filingwithchiefofpolice.
3.80.030Tax–Requiredgenerally.
3.80.040Tax–Levy–Bingo,raffles,punchboards,pulltabsandamusementgames.
3.80.050Tax–Nonprofitorcharitableorganizations–Nonimpositionwhen.
3.80.060Tax–Levy–Socialcardgames.[EffectiveuntilJune30,2012.]
3.80.060Tax–Levy–Socialcardgames.[EffectiveJuly1,2012.]
3.80.070Tax–Payment–Reports.
3.80.080OrdinancecopytoStateGamblingCommission.
3.80.085Lien.
3.80.090Violation–Penalty.
3.80.010Permittedgenerally.
Upontheeffectivedateoftheordinancecodifiedinthischapter,allgamblingactivities
authorizedunderthelawsofthestate,andparticularlySubstituteHouseBillNo.711,Chapter218,Laws
of1973(43rdLeg.FirstEx.Sess.)andanyamendmentsthereto,shallbeauthorizedwithinthecitylimits,
subjecttoanylicensingrequirementsandregulatoryrequirementsofthestate.(Ord.5673§1,2002;
Ord.2883§2,1975.Formerly5.44.010.)
3.80.020License–Filingwithchiefofpolice.
Anyperson,associationororganization,requiredtoobtainalicenseforgamblingunderthe
lawsofthestate,whichreceivessuchalicense,shalluponreceiptthereofimmediatelyfileacopy
thereofwiththechiefofpoliceandshallthereafterpromptlynotifythechiefofpoliceofanychange,
suspensionoractionpertainingtosuchlicense.(Ord.5673§1,2002;Ord.2883§3,1975.Formerly
5.44.020.)
3.80.030Tax–Requiredgenerally.
Upontheeffectivedateoftheordinancecodifiedinthischapter,anyperson,associationor
organizationengagingingamblingactivitiespursuanttoastatelicenseandasauthorizedunderthelaws
ofthestateshallbesubjecttoacitytaxthereon,assetoutinACC3.80.040and3.80.060.(Ord.5673§
1,2002;Ord.2883§4,1975.Formerly5.44.030.)
3.80.040Tax–Levy–Bingo,raffles,punchboards,pulltabsandamusementgames.
A.Thereshallbeacitytaxlevieduponbingoandrafflesoffivepercentofthegrossreceipts
fromabingogameorrafflelesstheamountawardedascashormerchandiseprizes.
B.Thereshallbeacitytaxlevieduponamusementgamesoftwopercentofthegrossreceipts
fromtheamusementgamelesstheamountawardedasprizes.
C.Thereshallbeacitytaxlevieduponpunchboardsandpulltabsforcommercialstimulant
operatorsoffivepercentofgrossreceipts.Thereshallbeacitytaxlevieduponpunchboardsandpull
tabsforbonafidecharitableornonprofitorganizationsof10percentbasedongrossreceiptsfromthe
operationofthegameslesstheamountawardedascashormerchandiseprizes.(Ord.5673§1,2002;
Ord.5476§2,2000;Ord.5013§2,1997;Ord.3222§§2,3,5,1977.Formerly5.44.040.)
Chapter3.80ACCGamblingactivitiesPage1
DI.C
Chapter3.80ACCGamblingactivitiesPage2
3.80.050Tax–Nonprofitorcharitableorganizations–Nonimpositionwhen.
Nocitytaxshallbeimposedonbingooramusementgameswhensuchactivitiesora
combinationthereofareconductedbyanybonafidecharitableornonprofitorganization,asdefinedby
Chapter9.46RCWofthelawsofthestate,whichorganizationhasnopaidoperatingormanagement
personnelandhasgrossreceiptsfrombingooramusementgames,oracombinationthereof,not
exceeding$5,000peryear,lesstheamountawardedascashormerchandiseprizes.Notaxshallbe
imposedonthefirst$10,000ofgrossreceiptslesstheamountawardedascashormerchandiseprizes
fromrafflesconductedbyanybonafidecharitableornonprofitorganizationasdefinedinChapter9.46
RCW.(Ord.5673§1,2002;Ord.5013§2,1997;Ord.4608§2,1993;Ord.3222§4,1977.Formerly
5.44.050.)
3.80.060Tax–Levy–Socialcardgames.[EffectiveuntilJune30,2012.]
Withrespecttosocialcardgames,thereshallbeacitytaxleviedintheamountoffourpercent
ofthegrossamountreceivedtherefrom.(Ord.6315§1,2010;Ord.5673§1,2002;Ord.5218§1,1999;
Ord.2883§4(c),1975.Formerly5.44.060.)
3.80.060Tax–Levy–Socialcardgames.[EffectiveJuly1,2012.]
Withrespecttosocialcardgames,thereshallbeacitytaxleviedintheamountof12percentof
thegrossamountreceivedtherefrom.(Ord.6315§2,2010;Ord.5673§1,2002;Ord.5218§1,1999;
Ord.2883§4(c),1975.Formerly5.44.060.)
3.80.070Tax–Payment–Reports.
ThetaxescalledforassetforthinACC3.80.040and3.80.060shallbepaidtothecityfinance
directoruponthefilingofanyreportofgamblingmoneysreceivedbyalicenseholdertothe
Washington
StateGamblingCommission,andaduplicatecopyofanysuchreportsshallbefiled
simultaneouslywiththecityfinancedirectoralongwiththepaymentofthetaxthereon.(Ord.5673§1,
2002;Ord.5013§2,1997;Ord.2883§5,1975.Formerly5.44.070.)
3.80.080OrdinancecopytoStateGamblingCommission.
Upontheeffectivedateoftheordinancecodifiedinthischapter,thecityclerkshallmaila
certifiedcopyoftheordinancecodifiedhereintotheChairmanoftheStateGamblingCommission.(Ord.
5673§1,2002;Ord.2883§6,1975.Formerly5.44.080.)
3.80.085Lien.
Taxesimposedunderthischapterbecomealienuponpersonalandrealpropertyusedinthe
gamblingactivityinthesamemannerasprovidedforunderRCW84.60.010.Thelienshallattachonthe
datethetaxbecomesdueandshallrelatebackandhavepriorityagainstrealandpersonalpropertyto
thesameextentasadvaloremtaxes.(Ord.5673§1,2002;Ord.5013§2,1997.Formerly5.44.085.)
3.80.090Violation–Penalty.
Inadditiontoanyliabilityforcivilremediesinfavorofthecityforcollectionofanydelinquent
taxesundertheprovisionsofthischapter,andinadditiontoanypenaltiesthatmightbeimposedbythe
state,aviolationoftheprovisionsofthischapterisamisdemeanorpunishableinaccordancewithACC
1.24.010.(Ord.5683§13,2002;Ord.5673§1,2002;Ord.2883§7,1975.Formerly5.44.090.)
DI.C
AGENDA BILL APPROVAL FORM
Agenda Subject:
Red Light Photo Enforcement
Date:
January 4, 2012
Department:
Police
Attachments:
Year End Report
Budget Impact:
$0
Administrative Recommendation:
Background Summary:
Reviewed by Council Committees:
Municipal Services
Councilmember:Peloza Staff:Lee
Meeting Date:January 23, 2012 Item Number:DI.D
AUBURN * MORE THAN YOU IMAGINEDDI.D
PhotoSafe Auburn
2011 Review
DI.D
PURPOSE
The City of Auburn launched the Traffic Safety and Enforcement Camera program,
PhotoSafe on June 30th, 2006 initially at two intersections and one additional intersection
in December 2006. Further the program was expanded to school zone safety cameras
resulting in 17 cameras throughout the city.
The primary goal of the program is to improve traffic safety through reduction of red
light violations and associated collisions, and to reduce incidents of speeding in
designated school zones.
While the goal is to improve public safety on our city streets, realized revenue from the
program can now be dedicated to other areas of the city under the umbrella of traffic
calming. Cameras can not be placed at all intersections and every stretch of roadway.
Creating safety through road design and environmental design can now be funded.
Neighborhood meetings are the primary source of information used to determine safety
issues on city streets. Others sources are City Engineers, Police and state statistical data.
The program currently includes 3 intersections and 6 school zones.
INTERSECTIONS:
2006
June Auburn Way South and 4th SE (two approaches)
Auburn Way South and M SE (two approaches)
December Harvey and 8th NE (one approach)
SCHOOL SPEED ZONES
2006
November Mt. Baker/ Gildo Rey School Zone (two approaches)
2007
November Chinook Elementary School Zone (two approaches)
Dick Scobee School Zone (two approaches)
2009
September Lea Hill Elementary School Zone (two approaches)
Arthur Jacobsen School Zone (two approaches)
2011
September Lakeland Hills Elementary (two approaches)
Surveys are regularly conducted to locate new intersections and school zones to be added
in an effort to improve public safety. In addition, the city is evaluating the possibility of
adding photo enforcement at railroad crossings.
The following charts depict violation and infraction data at the designated locations.
DI.D
RED LIGHT VIOLATION REDUCTION
Yearly Violation Reduction
0
500
1,000
1,500
2,000
2,500
3,000
3,500
4,000
4th/AWS-SB4th/AWS-NBM/AWS-WBM/AWS-NB8th/Harvey
2007
2008
2009
2010
2011
4th/AWS-SB 4th/AWS-NB M/AWS-WB M/AWS-NB 8th/Harvey Total
2007 2,764 3,751 1,855 194 1,297 9,861
2008 2,277 2,082 1,465 135 881 6,840
2009 1,594 1,349 1,146 90 530 4,709
2010 1,622 1,232 1,120 104 229 4,307
2011 1,755 1,266 877 57 245 4,200
%Reduction
2007 - 2010 -36.5% -66.2% -52.7% -70.6% -81.1% -57.4%
DI.D
Red-light Violations vs. Infractions Issued
0
1,000
2,000
3,000
4,000
5,000
6,000
7,000
8,000
9,000
10,000
20072008200920102011
Violations
Infractions
2007 2008 2009 2010 2011
Violations 9,897 6,840 5,509 4,307 4,200
Infractions 8,416 5,889 4,709 3,530 3,313
% of
Infractions
issued to
reported
violations
85.04%
86.1%
85.48%
81.96%
78.9%
x Violations have decreased 57.6% since implementation of the program to 2011
x Violations decreased 30.8% from 2007 to 2008
x Violations decreased 19.4% from 2008 to 2009
x Violations decreased 21.8% from 2009 to 2010
x Violations decreased 2.5% from 2010 to 2011
x Infractions have decreased 60.6% since implementation of the program to 2011
x Infractions decreased 30% from 2007 to 2008
x Infractions decreased 20% from 2008 to 2009
x Infractions decreased 25% from 2009 to 2010
x Infractions decreased 6.2% from 2010 to 2011
This takes into account violations reported that officers did not accept due to unreadable
or obstructed plates, emergency vehicles, severe in climate weather and confirm violation
etc.
DI.D
SCHOOL ZONE SPEED ENFORCEMENT
0
500
1,000
1,500
2,000
2,500
3,000
3,500
4,000
4,500
5,000
ScobeeChinookMt. BakerLea HillArthur
Jacobsen
Lakeland Hills
2007
2008
2009
2010
2011
Scobee Chinook Mt. Baker Lea Hill Arthur Jacob
Lakeland
Hills
2007 *41 *518 4,502 0 0 0
2008 357 2,429 1,811 0 0 0
2009 309 2,071 694 *1,835 *2,253 0
2010 180 1,489 751 2,488 4,138 0
2011 122 886 658 1,782 2,108 2
%Reduction
08 – 11
-65.8%
08 – 11
-63.5%
07 – 11
-85.4%
10 – 11
-28.4%
10 – 11
-49.1%
Insufficient
Data
*not a full year of data
Scobee 2008 - 2011
x Infractions have decreased 65.8% from 2008 to 2011
x Infractions decreased 32.2% from 2010 to 2011
Chinook 2008 - 2011
x Infractions have decreased 63.5% from 2008 to 2011
x Infractions decreased 40.5% from 2010 to 2011
Mt. Baker is the only school that has 5 years of comparison data, which is noted below:
x Infractions have decreased 85.4% since 2007
x Infractions decreased 12.4% from 2010 to 2011
Lea Hill 2010 -2011
x Infractions decreased 28.4% from 2010 to 2011
Arthur Jacobson 2010 – 2011
x Infractions decreased 49.1% from 2010 to 2011
Lakeland Hills went online October of 2011
DI.D
COLLISION DATA
The following chart shows the number of reported collisions and injuries for each year at
the 3 intersections that have PhotoSafe enforcement. The intersections at 4th SE and
Auburn Way South and “M” St SE and Auburn Way South became active in June 2006.
The intersection of 8th NE and Harvey became active in November of 2007. Collisions
have varying factors related to cause.
0
5
10
15
20
25
30
35
40
200620072008200920102011
Collisions
Injuries
2006 2007 2008 2009 2010 2011
Collisions 39 31 38 33 30 31
Injuries 14 11 9 12 20 11
Since 2006, we have realized a 20.5% reduction in collisions at the 3 Red-Light photo
intersections
Since 2006 we have realized a 21.4% reduction in injuries.
*Note – 2010 year end figures are higher from last years report due to collision data that
came in to Traffic Engineering after report published
DI.D
FINANCIAL INFORMATION
The following financial information provided by the Auburn Finance Department for
PhotoSafe Auburn receipts and invoices for 2011. Once all expenses are paid to manage
and operate the photo enforcement program, the Auburn city council authorized the
remaining money generated through PhotoSafe to be used for traffic calming measures
throughout the City.
REDFLEX invoices the city their cost of running the equipment and management of the
system. In addition to those costs and various fees for 2011 are noted below:
Revenue $793,351
Expenses
Redflex Invoice $729,007
Court Clerk $64,896
Temporary Judge $13,750
Legal Costs $2,887
Officer Review $6,561
Admin. Overhead $102,138
Traffic Engineering Cost $0
$919,239
Net proceeds for 2011 ($125,888)
Conclusion
The number of violations at photo enforced intersections has been reduced and increased
public safety. The results are more dramatic for improved safety in photo enforced
school zones. This can only lead to one conclusion that the presence of photo
enforcement has reduced traffic violations in the City, thus increasing public safety.
The Auburn PhotoSafe program has not had a negative impact to the City in terms of
cost, has shown a significant reduction in violations reported, and has had a positive
impact on public safety.
DI.D
AGENDA BILL APPROVAL FORM
Agenda Subject:
Matrix
Date:
January 4, 2012
Department: Attachments:
Matrix
Budget Impact:
$0
Administrative Recommendation:
Background Summary:
Reviewed by Council Committees:
Municipal Services
Councilmember:Peloza Staff:
Meeting Date:January 23, 2012 Item Number:DI.E
AUBURN * MORE THAN YOU IMAGINEDDI.E
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