HomeMy WebLinkAboutKing County Dept of Transportation, Metro Transit Division A'i. 'l
COMMUTE TRIP REDUCTION PROGRAM IMPLEMENTATION AGREEMENT
between
King County, Department of Transportation, Metro Transit Division
and
The City of Auburn
This Commute Trip Reduction Program Implementation Agreement(the Agreement") is entered
into by and between King County a home rule charter county of the State of Washington,through
its Department of Transportation, Metro Transit Division (the 'County' or 'Metro Transit")and the
City of Auburn (the 'City"), either of which entity may be referred to hereinafter individually as
'Party' or collectively as the 'Parties, for the purpose of implementing the Washington State
Commute Trip Reduction Law of 1991
WHEREAS, the purpose of RCW 70.94.521 el seq. the 'Commute Trip Reduction(CTR)
Law is to reduce air pollution,traffic congestion and fuel consumption by encouraging commuters
to use alternative modes of transportation, such as buses, carpools, vanpools, bicycles, and walking,
instead of single occupancy vehicles("SOV"); and
WHEREAS the CTR Law requires local governments in those counties experiencing the
greatest automobile-related air pollution and traffic congestion to develop and implement Commute
Trip Reduction("CTR')plans to reduce vehicle miles traveled per employee and drive alone
commute trips; and
WHEREAS, the CTR Law also requires major employers to develop, implement and
promote employee transportation programs to encourage their employees to shift away from drive
alone commutes; and
WHEREAS, the City has within its jurisdictional boundaries one or more 'major
employers' and is required by RCW 70.94.527 to develop and implement a commute trip reduction
plan; and
WHEREAS, the Parties hereto are authorized to enter into this Agreement pursuant to
RCW 70.94.527(5); and
WHEREAS, King County Code Section 28.94.110 also authorizes the King County
Executive to enter into agreements with state and local agencies for assistance in implementing the
CTR Law. and
WHEREAS, CTR plans developed by local jurisdictions are required to be coordinated and
consistent with the CTR plans of adjacent jurisdictions as well as applicable regional plans; and
WHEREAS, the Legislature appropriated funds to provide technical assistance funding to
local jurisdictions required to develop and implement commute trip reduction plans; and
Commute Trip Reduction Agreement
Between King County and the City of Auburn
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WHEREAS, the County in a separate Commute Trip Reduction Act Agreement with the
State, Agreement Number GCA6239 is authorized to receive CTR funds on behalf of local
jurisdictions in exchange for the County's implementation of Commute Trip Reduction Plans and
Programs on behalf of those local jurisdictions and retain such funds as payment for the work
performed; and
WHEREAS,the City desires to have the County perform the work necessary to satisfy the
City's statutory obligations under the Commute Trip Reduction Act and to retain the City's
allocation of state funds as payment for those services; and
WHEREAS,the City and the County desire through this Agreement to implement the CTR
Law consistent with the rules established by the state Commute Trip Reduction Board; and
WHEREAS, the City can achieve cost efficiencies and administrative consistency by
contracting with the County for CTR implementation;
NOW THEREFORE, in consideration of the terms, conditions, mutual promises and
covenants set forth herein, the Parties agree as follows:
1. PURPOSE
The purpose of this Agreement is to establish a mechanism that will allow for certain tasks to be
undertaken by the County on behalf of the City to implement the City's obligations under the CTR
Law and to set forth the responsibilities of the Parties with respect to that objective.
2. DEFINITIONS
The following definitions shall apply for purposes of this Agreement:
"Administrative Representative" means the primary administrative contact for issues related to
this Agreement as designated in Section 9.2 of the Agreement.
Affected Employer" means an employer required by RCW 70.94.521 and the City's CTR Plan to
implement a CTR program (see also 'major employer").
"Commute Trip Reduction Plan (CTR Plan)" means a plan adopted by the City designed to
reduce the proportion of drive alone commute trips and commute trip vehicle miles and to
administer and enforce the CTR programs of affected employers located within its jurisdiction
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Between King County and the City of Auburn
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"Commute Trip Reduction Program (CTR Program)" means a program designed by an
Affected Employer to reduce the proportion of drive alone commute trips and vehicle miles
traveled by its employees.
"CTR Funds' means state funds appropriated by the state and allocated to counties and cities for
implementation of commute trip reduction plans.
"Major Employer' means a private or public employer that employs one hundred or more full-
time employees at a single worksite who are scheduled to begin their regular workday between 6:00
a.m. and 9:00 a.m. on weekdays for at least twelve continuous months during the year, as provided
in RCW 70.94.521 (herein also known as an Affected Employer").
"State" is the Washington State Department of Transportation (WSDOT)unless otherwise noted.
3. DUTIES AND RESPONSIBILITIES
3.1 Provision of CTR Services. Metro Transit will perform the CTR implementation services
specified with particularity in the Scope of Work(the 'Work") set forth as Exhibit A,which
is attached hereto and incorporated herein by this reference.
3.2 Authorization. The City shall authorize and direct the State to reimburse the County
directly
4. PAYMENT AND BILLING
The County will invoice the state on a quarterly basis for direct reimbursement for the CTR
functions to be performed pursuant to this agreement.
5. WORK SCHEDULE AND PROGRESS REVIEW
5.1 Progress Reviews. The County will submit a quarterly report of progress and anticipated
activities to jurisdiction representatives. On-going,periodic review of issues and materials
will also be conducted with the jurisdiction representatives.
5.2 State Evaluation Requirements. At the request of the City the County will provide
information to the State for monitoring or evaluation activities.
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Between King County and the City of Auburn
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6. EFFECTIVE DATE AND TERM OF AGREEMENT
This Agreement shall be effective July 1 2011 and will remain in effect through June 30, 2013,
unless earlier terminated pursuant to the terms of this Agreement.
7 TERMINATION
7.1 Termination for Default. Either Party may terminate this Agreement in the event the other
Party fails to perform a material obligation of this Agreement. Written notice of a Party's
intention to terminate this Agreement pursuant to this Subsection 7 1 shall be provided to
the other Party not less than fifteen (15)calendar days prior to the effective date of
termination.
7.2 Termination for Convenience. Either Party to this Agreement may terminate the
Agreement, in whole or in part, for convenience and without cause. Written notice of a
Party's intention to terminate this Agreement pursuant to this Subsection 7.2 shall be
provided to the other Party not less than thirty(30)days prior to the effective date of
termination.
7.3 County Funding and Termination for Non-Appropriation. Performance of any Work
undertaken by the County pursuant to this Agreement in advance of receiving
reimbursement by the City beyond the current appropriation year is conditioned upon the
appropriation by the County Council of sufficient funds to support the performance of the
Work. Should such an appropriation not be approved,the Agreement shall terminate at the
close of the current appropriation year The appropriation year ends on December 31st of
each year
7.4 Termination Due to Loss of State Funding. If at any time during the Agreement period
the State acts to terminate, reduce, modify or withhold CTR State Funds allotted to the City
pursuant to RCW 79.94.544 then either Party may terminate this Agreement by giving thirty
(30)days advance written notice to the other Party
8. CHANGES AND MODIFICATIONS
Either Party may request changes to the provisions of this Agreement. Any such changes
must be mutually agreed upon and incorporated by written amendment to this Agreement.
No variation or alteration of the terms of this Agreement will be valid unless made in
writing and signed by authorized representatives of the Parties hereto.
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Between King County and the City of Auburn
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9. NOTIFICATION AND IDENTIFICATION OF CONTACTS
9.1 Administrative Representatives. Both Parties shall designate an administrative
representative to act as the contact person for matters pertaining to this Agreement.
9.2 Contact Persons and Addresses.
For the County Mr Matt Hansen, Supervisor of Market Development or Designee
King County Metro Transit
201 S. Jackson St. KSC TR-0411
Seattle, WA 98104-2615
(206)263-3598
For the City Mr. Joe Welsh, Transportation Planner
City of Auburn
25 West Main St.
Auburn, WA 98002
(253) 804-5050
9.3 Notice. Any notice or communication required or permitted to be given pursuant to this
Agreement shall be in writing and shall be sent postage prepaid by U.S. Mail, return receipt
requested, to the Parties' respective administrative representatives at the addresses identified
in Subsection 9.2 of this Agreement.
10. DISPUTE RESOLUTION PROCESS
The Parties, through their designated representatives identified in Subsection 9.2 of this
Agreement, shall use their best efforts to resolve any disputes pertaining to this Agreement that
may arise between the Parties. If these designated representatives are unable to resolve a dispute,
the responsible project managers of both Parties shall review the matter and attempt to resolve it.
If they are unable to resolve the dispute, the matter shall be reviewed by the department directors
of both Parties or his or her designee. The Parties agree to exhaust each of these procedural steps
before seeking to resolve disputes in a court of law or any other forum.
11. AUDITING OF RECORDS,DOCUMENTS AND REPORTS
The State Auditor shall have full access to and the right to examine during normal business hours,
and as often as the State Auditor may reasonably deem necessary the non-privileged records of the
City and the County with respect to the matters covered by this Agreement. Both Parties shall have
similar access and rights with respect to the records of the other Party The Parties' representatives
shall be permitted to audit,examine, and make excerpts or transcripts from such records and to
Commute Trip Reduction Program Implementation Agreement
Between King County and the City of Auburn
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make audits of all contracts, invoices, materials,payrolls, and records of matters covered by this
Agreement. Such rights last for three(3) years from the date final payment is made hereunder
12. INDEMNIFICATION AND HOLD HARMLESS
Each Party hereto agrees to be responsible and assumes liability for its own negligent acts or
omissions, and those of its officers, agents or employees, while performing work pursuant to this
Agreement,to the fullest extent required by law and agrees to save, indemnify defend,and hold
the other Parties harmless from any such liability In the case of negligence of multiple Parties, any
damages allowed shall be assessed in proportion to the percentage of negligence attributable to each
Party and each Party shall have the right to seek contribution from the other Parties in proportion to
the percentage of negligence attributable to the other Parties.
The City acknowledges it is solely responsible for its compliance with the CTR Act, and for the
adoption, implementation, and enforcement of any ordinances,plans,and programs related to the
CTR Act. The City shall indemnify and hold King County harmless from,and shall process and
defend,at its own expense, any and all claims, demands, suits at law of equity actions,penalties,
losses, damages, or costs arising out of, in connection with,or incidental to any act or omission of
the City or any of its officers, employees, subcontractors or agents in adopting or enforcing any
ordinances,plans and programs related to the CTR Act.
13. LEGAL RELATIONS
13.1 No Third Party Beneficiaries. It is understood that this Agreement is solely for the
benefit of the Parties hereto and gives no right to any other person or entity
13.2 No Partnership or Joint Venture. No joint venture, agent-principal relationship or
partnership is formed as a result of this Agreement. No employees or agents of one Party or any
of its contractors or subcontractors shall be deemed, or represent themselves to be, employees or
agents of the other Party
13.3 Applicable Law This Agreement shall be governed by and construed in accordance
with the laws of the State of Washington.
13.4 Jurisdiction and Venue. The King County Superior Court, situated in Seattle,
Washington, shall have exclusive jurisdiction and venue over any legal action arising under this
Agreement.
133 Mutual Negotiation and Construction. This Agreement and each of the terms and
provisions hereof shall be deemed to have been explicitly negotiated between, and mutually
drafted by both Parties, and the language in all parts of this Agreement shall, in all cases, be
construed according to its fair meaning and not strictly for or against either Party
Commute Trip Reduction Program Implementation Agreement
Between King County and the City of Auburn
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13.6 Severability If any provision of this Agreement is held invalid by a court of competent
jurisdiction, the remainder of the Agreement shall not be affected thereby if such remainder
would then continue to serve the purposes and objectives originally contemplated by the Parties.
13.7 Waiver of Default. Waiver of any default shall not be deemed to be a waiver of any
subsequent default. Waiver of breach of any provision of this Agreement shall not be deemed to
be a waiver of any other or subsequent breach and shall not be construed to be a modification of
the terms of this Agreement unless stated to be such in writing, signed by duly authorized
representatives of the Parties, and attached to the original Agreement.
13.8 Assignment. Neither this Agreement, nor any interest herein, may be assigned by either
Party without the prior written consent of the other Party
13.9 Binding on Successors and Assigns. This Agreement and all of its terms, provisions,
conditions, and covenants, together with any exhibits and attachments now or hereafter made a
part hereof, shall be binding on the Parties and their respective successors and assigns.
13.10 Rights and Remedies. Both Parties' rights and remedies in this Agreement are in
addition to any other rights and remedies provided by law
13.11 Entire Agreement. This Agreement embodies the Parties' entire understanding and
agreement on the issues covered by it, except as may be supplemented by subsequent written
amendment to this Agreement, and supersedes any prior negotiations, representations or draft
agreements on this matter, either written or oral.
13.12 Survival. The provisions of this Section 13 (Legal Relations) shall survive any
termination of this Agreement.
14. FORCE MAJEURE
Either Party to this Agreement shall be excused from performance of any responsibilities and
obligations under this Agreement, and shall not be liable for damages due to failure to perform,
during the time and to the extent that it is prevented from performing by a cause directly or
indirectly beyond its control, including, but not limited to any incidence of fire, flood, snow
earthquake, or acts of nature; strikes or labor actions; accidents, riots, insurrection, terrorism, or
acts of war order of any court of competent jurisdiction or authorized civil authority
commandeering material, products, or facilities by the federal; state or local government; or
national fuel shortage; when satisfactory evidence of such cause is presented to the other Party to
this Agreement, and provided that such non-performance is beyond the control and is not due to
the fault or negligence of the Party not performing. In no event should this provision eliminate
the obligation of the City to make payment to the County for the Work performed pursuant to
this Agreement.
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Between King County and the City of Auburn
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15. COMPLIANCE WITH APPLICABLE LAWS
The Parties agree to comply with all applicable federal, state, and local laws, rules, and regulations,
including those pertaining to nondiscrimination and agree to require the same of any subcontractors
providing services or performing any of the Work using funds provided under this Agreement.
16. EXECUTION OF AGREEMENT-COUNTERPARTS
This Agreement may be executed in two(2)counterparts,either of which shall be regarded for all
purposes as an original.
Dated this ilk-k- day of PINS 104$E(t 2011
IN WITNESS WHEREOF the Parties hereto have executed this Agreement as of the latest date
written below
KING COUNTY
DEPARTMENT OF TRANSPORTATION
METRO TRANSIT DIVISION CITY e y : o : .tt
By 6/� V By. S
Matt Hansen Pe-A!e✓ a l-to s
Supervisor, Market Development
King County Metro Transit
Date: (f-7R tl Date: ) 3o4- w..`rre,- 3, ?otl
Approved as to form: K.C.P.A.O. Approve, . to . � •
By , ` - ,
ity Att'me/
Date: � e w\ e r Ss Z
Commute Trip Reduction Program Implementation Agreement
Between King County and the City of Auburn
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Exhibit A
City of Auburn
Commute Trip Reduction Implementation Agreement Scope of Work
Period: July 1, 2011,through June 30,2013
King County will implement all elements of the City of Auburn CTR workplan through the
following activities
I. Required Activities
A) Notification of new worksites and consultation with new ETCs:
1 Notify new sites
2. Identify contact for potential sites
3 Send notification inquiry letter
4 Follow up with site
5 Confirm status and send second letter
6. Secure state code
7 Create timeline and legal file
8. Meet/consult with ETC at new sites
a. Discuss CTR timeline and requirements of the law
b. Assist with baseline survey
c. Assist with program development and submittal of initial program report
9 Meet/consult with new ETCs at existing sites
a. Discuss the requirements of the law provide copy and discuss survey results
and current approved program report, assist with updating CTR program
summary describe training and networking opportunities
b. Assist with program element implementation (when necessary)
B) Administration of CTR Surveys:
I Prepare and send survey notifications and an enhanced survey response form (SRF) to
each site
2. Schedule and hold survey briefings
3 Follow up with phone calls and emails for sites with late SRFs
4 Review and grant extensions
5. Set up and assist sites in the online survey system
6. Mail surveys to, and assist sites with paper surveys
7 Track survey completion and processing
8. Generate and send next steps letter and survey results report to site
9 Analyze survey results and make recommendations for program improvements for
sites not making progress; recommendations based on review of survey data, site
characteristics, worksite policies and zip code data
10. Meet with ETCs and PM or management to discuss program recommendations,
explain product and incentive opportunities and program promotion
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C) Employer Report:
1 Send report reminder letters
2. Monitor program report receipt
3 Follow up with sites with late program reports via phone or email
4 Review and grant extensions
5 Provide ongoing assistance to ETCs with the online report system
6. Review program reports for completeness and potential for trip reduction
7 Assist with development or updating of CTR Program Summary
8. Generate approval letter for City signature
9 Complete report entry and approve in the online system
D) Review of Exemptions:
I Inform ETCs about process and criteria
2. Receive requests, review analyze and provide comments to City
3 Contact employer as needed, generate and send response per city
E) Record Maintenance:
I Maintain database on all affected sites
2. Maintain database on all ETCs
3 Maintain master file records on all affected sites
4 Provide WSDOT with an electronic copy of the CTR database,of the City's CTR
affected employers, quarterly or as required by WSDOT
5 Provide quarterly expense information to WSDOT
F) Enforcement:
1 Non-compliance issues
a. Review legal guidelines (ordinance, municipal code and RCW)
b. Document infractions (emails sent, legal files, phone calls) and assemble
information for review
c. Determine next steps with jurisdiction
d. Provide legal files for jurisdiction to review
e. Consult with jurisdiction
f. Prepare and send correspondence to site
g. Follow up with site and negotiate steps for compliance
II. Employer Service Activities
A) Employer Training:
1 Schedule, promote, register and conduct ETC Training:
a. Part 1 of Basic Training(Orientation to the CTR Law)
Commute Trip Reduction Program Implementation Agreement
Between King County and the City`of Auburn
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b. Part 2 of Basic Training (Program Implementation and Promotion)
c. Survey briefings to support paper and online formats
2. Track training attendance and notify ETCs of training requirement
3 Provide other training(as applicable)
B) Incentives:
No activity planned.
C) Promotion, Marketing and Employer Outreach:
I Respond to ETCs questions and requests regarding CTR requirements, surveying,
reporting, transit service, commute options, commute products
2. Direct ETCs to utilize tools and resources available on the intemet
3 Conduct employer commute and relocation events
4 Schedule, promote, engage speakers and facilitate Employer Network group meetings
5 Update and maintain CTR website and printed with current information about
transportation infrastructure, commute products and commute related tax information.
6. Send transportation related news/announcements via email to all ETCs
7 Coordinate, promote and mail Wheel Options/Bike to Work Day packets to sites
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