HomeMy WebLinkAboutReid Middleton CIVIL ENGINEERING
Reid iddleton PLANNING AL ENGINEERING
SURVEYING.
AS
January 4 2012
File No. 222011.913 022
Ms. Shelley Coleman
Finance Director
City of Auburn
25 W Main Street
Auburn, WA 98001
Subject: Revised Agreement for Professional Survey Services
Auburn Municipal Airport South End Survey
Dear Ms. Coleman.
Thank you for considering Reid Middleton to provide professional surveying services. We
look forward to working with you on this project.
A. PROJECT UNDERSTANDING
Auburn Municipal Airport plans to make future improvements at the south end of
Runway 16-34 including construction of a new west side taxiway A planned
development is being considered on adjacent property and the Airport wants to mark
the proposed airport improvements and the existing property lines. To support this
effort, Reid Middleton will provide a survey of the existing property lines and staking
of the proposed runways and taxiway limits. The effort will also include a building
height analysis to identify height limits and setbacks for future building construction
necessary to maintain airspace requirements.
B. SCOPE OF SERVICES
1 See Exhibit `C, Scope of Services.
2. Additional services requested by City of Auburn.
C. PERIOD OF PERFORMANCE
Reid Middleton is prepared to proceed with the services upon receipt of a signed
agreement. A schedule for completion of the project tasks will be developed upon
initiation of the services. Reid Middleton agrees to diligently pursue the project and
make every reasonable effort to finish all items in a timely manner WASHINGTON
728 134th Street SW
D CLIENT'S RESPONSIBILITIES Everett,20 WA 98204
Phone:425741-3800
City of Auburn shall provide available pertinent data, documents, documents and any Fax 425 7413900
other information to Reid Middleton as necessary to complete the services outlined in
the attached Exhibit C.
ALASKA
4300 B Street
Suite 302
Anchorage,AK 99503
Phone.907 562-3439
'ax'.907 551-5319
Ms. Shelley Coleman
City of Auburn
January 4,2012
File No. 222011 913 022
Page 2
E. COMPENSATION
For services described in Section B, Item 1 Reid Middleton shall be paid the
lump sum of$20,000.
2. For services described in Section B, Item 2, Reid Middleton shall be paid on a
'time-plus-expense basis in accordance with provisions of the attached
Exhibit A, Schedule of Charges Effective July 1 2011 or on the basis of
such other mutually satisfactory arrangements as may be negotiated.
F REID MIDDLETON STAFF
Jerry J Franklin, PLS, will be the Project Manager primarily responsible for this
project; however other individuals at Reid Middleton will work on aspects of your
project as required.
G. CONDITIONS OF AGREEMENT
The terms and conditions of the attached Exhibit `B, Conditions of Agreement, are
included as part of this agreement.
We appreciate the opportunity to submit this proposed agreement. The terms of this
agreement will become effective when confirmed by your signature within 30 days. If you
wish to pursue this project after that time, this agreement may then be renegotiated. If the
terms are acceptable, please sign your acceptance below and return one executed copy to Reid
Middleton. If you have any questions or comments please call me.
Sincerely ACCEP I:
Reid Middleton, Inc.
le) Cit of Auburn �'
By
Je ranklin, P.L.S.
Director Survey Group Title
Date 1 /2 ,C
Attachments
kWh:doc\2212011\913\022\022 Revised Survey Letter.docx\jjf
Reid iddleton
Reid Middleton, Inc.
Exhibit A Schedule of Charges
Effective July 1 2011 through June 30, 2012
Compensation shall be based on time and expenses directly attributable to the project and shall follow the schedule
below unless another method of compensation has been expressed in the written agreement.
Personnel Hourly Rate
Principal $ 185.00 $225.00
Principal Engineer/Principal Planner/Principal Surveyor $ 180.00 $200.00
Senior Engineer/Senior Planner/Senior Surveyor $ 155.00 $ 175.00
Project Engineer/Project Designer/Project Surveyor/Project Planner $ 120.00 $ 145.00
Design Engineer/Designer II/Design Technician/Survey Crew Chief/
Technical Writer I1/Graphic Designer II $ 105.00 $ 115.00
Designer I/Planner/CAD Technician II $ 85.00 $ 100.00
Project Administrator $ 85.00 $ 100.00
CAD Technician 1/Survey Technician/Technician/Technical Writer I $ 65.00 $ 90.00
Survey Crew(2 Person/RTK/Robotic). $ 170.00
Survey Crew(3 Person/GPS). $260.00
Expert Witness/Forensic Engineering 1.5 times usual hourly rate(4 hour minimum)
Individuals not in the regular employ of Reid Middleton may occasionally be engaged to meet specific
project requirements. Charges for such personnel will be comparable to charges for regular Reid
Middleton personnel.
A premium may be charged if project requirements make overtime work necessary,
II. Equipment Rate
Design Software/Computer Aided Drafting $ 12.00/hour
111. Reimbursable Expenses
Local Mileage Automobile $ 0.65/mile
Local Mileage Survey Truck $ 0.65/mile
Expenses that are directly attributable to the project are invoiced at cost plus 15% These expenses
include, but are not limited to,subconsultant or subcontractor services,travel and subsistence,
communications,couriers, postage, fees and permits, document reproduction, special instrumentation and
field equipment rental, premiums for additional insurance where required, special supplies, and other costs
directly applicable to the project.
A new schedule of charges is issued and becomes effective July I each year Charges for all work,
including continuing projects initiated in prior years,will be based on the latest schedule of charges.
IV Client Advances
Unless the parties agree otherwise in writing,charges for the following items shall be paid by the client
directly shall not be the responsibility of Reid Middleton,and shall be in addition to any fee stipulated in
the agreement: government fees, including permit and review fees;soils testing fees and costs;charges for
aerial photography and charges for monuments. If Reid Middleton determines, in its discretion,to
advance any of these costs in the interest of the project,the amount of the advance,plus a fifteen percent
administrative fee,shall be paid by the client upon presentation of an invoice therefore.
C'\Documents and Settings\kbowley\Local Settings\Temporary Internet Files\OLK3D9\20I I-A doc Reid iddleton
Reid Middleton, Inc.
Exhibit B Conditions of Agreement for Surveying Services
Payments
A. Due Date: Fees and all other charges are billed monthly as services progress. The full amount of each invoice is due and
payable thirty(30)days after the date of such invoice.
B. Default Any amount not paid within thirty(30)days of the billing date shall be considered delinquent and shall bear a
delinquency charge of one percent (I%) per month(or if lower the maximum rate allowed by law) from the date of the
invoice. Failure to make a payment by the due date is a substantial breach of a material term of the parties agreement, and
Reid Middleton may at its option,suspend services or terminate this agreement in that event. The delinquency charge or
payment thereof shall not extend the due date or affect the right to suspend services or terminate. Payments received on
delinquent accounts will he applied first to accrued delinquency charges and then to the unpaid principal amount.
II. Additional Services
Additional Services shall include, without limitation, the Following.
1. Replacing stakes unless destroyed by Reid Middleton;
2. Making revisions to drawings,specifications or other documents which are inconsistent with approvals or instructions
previously given by the client, required due to changes in the law or required due to changes in the overall project;
3. Providing services due to default or defective performance on the part of the construction contractor
4. Providing services to address unanticipated site conditions',or
5. Providing other services beyond the scope of services described in the agreement.
III. Allocation of Risk
The client agrees that, to the fullest extent permitted by law the aggregate liability of Reid Middleton, its officers,directors,
employees and consultants to the client for any and all injuries,claims, losses,expenses,damages and claim expenses arising out
of or related to the agreement, from any cause or causes, including but not limited to negligence,errors,omissions,strict liability
breach of contract or breach of implied or expressed warranty shall not exceed$50,000 or the total compensation received by
Reid Middleton under the agreement, whichever is greater The parties acknowledge that this limitation has been negotiated and
reflects,among other things, the potential rewards and benefits of the project and the amount of compensation to be received.
IV Dispute Resolution
A. Mediation: In the event of a dispute arising out of or related to the agreement,or the breach or alleged breach hereof,which
dispute cannot be resolved through negotiations between the parties,the arties agree that the dispute shall be submitted to
nonbinding mediation. Unless the parties subsequently agree upon a different mediation service or mediator the dispute shall
be submitted to the American Arbitration Association,Seattle Tribunal,acting under its construction industry mediation rules
and procedures. Either party may make the initial submission. Each party shall pay its own costs(including, if applicable, its
attorney and expert witness costs) and one-half of the charge levied by the mediation service and mediator
B. Litigation: If any dispute is not resolved through nonbinding mediation, venue for litigation arising under or related to this
agreement,or the breach or alleged breach hereof,shall be in Snohomish County Washington,Superior Court. The
substantially prevailing party in litigation shall be awarded its costs,attorney fees and expert witness fees incurred for trial
preparation, trial and, if applicable,any and all appeals.
C. Arbitration: Nothing stated herein shall preclude the parties from later agreeing,by way of a document signed by both
parties, to submit any such dispute to arbitration.
D Governing Law- The agreement shall be governed by the internal laws of the State of Washington.
V Miscellaneous
A. Standard of Care: Reid Middleton intends to render its services in accordance with standards of professional practice
currently prevailing in the locale of the project and for the intended use of this project. Without limiting the generality of the
foregoing,Reid Middleton makes no warranties and offers no opinions as to matters affecting title which do not appear in the
public records.
B. Means and Methods: Reid Middleton shall not have control over or charge of and shall not be responsible for construction
means,methods, techniques, sequences or procedures,or for safety precautions and programs in connection with the
construction.
C. Pollution and Hazardous Materials: Unless specifically stated to the contrary in the agreement,Reid Middleton shall have no
responsibility for the discovery presence, handling, removal or disposal of pollutants or hazardous materials(including but
not limited to asbestos, asbestos products.PCB lead, or other toxic substances) in any form at the project site. In no event
shall Reid Middleton(or its officers,directors,employees or consultants)be liable for costs,losses or damages including
but not limited to delay costs or damages due to personal injury sickness or death,or damage to property resulting from or
related to the presence of pollutants or hazardous materials at the project site.
D Government Entities: Reid Middleton shall not be liable for damages resulting from the actions or inactions of governmental
agencies. Reid Middleton does not guarantee that requisite permits or authorizations will be issued.
E. Independent Contractor Reid Middleton is an independent contractor Reid Middleton is not an employee or agent of the
client.
F Subconsultants: Reid Middleton shall have the right to retain subconsultants to perform portions of the services under the
agreement. If the client reasonably objects in writing to a particular subconsultant,Reid Middleton shall replace the
subconsultant if it is mutually agreed to be in the best interests of the project.
G. Assignment: Subject to the right to retain subconsultants. neither party shall assign the agreement or any rights under or
related to the agreement without the written consent of the other which consent may be withheld for any reason.
H. Accrual. Causes of action between the parties related to or arising out of the agreement shall be deemed to have accrued,and
the applicable statute of limitations shall commence to run, no later than the date on which Reid Middleton last performs
substantial services under the agreement.
I. Entire Agreement: The agreement,including these Conditions of Agreement, represents the entire and integrated agreement
between the parties with respect to its subject matter and supersedes all prior and contemporaneous negotiations,
representations and agreements, whether written or oral.
Reid iddleton
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Exhibit C
Scope of Survey Services
Reid Middleton, Inc.
Auburn Municipal Airport
South End Survey
Revised 01/04/2012
A. PROJECT UNDERSTANDING
Auburn Municipal Airport plans to make future improvements at the south end
of Runway 16-34 including construction of a new west side taxiway A planned
development is being considered on adjacent property and the Airport wants to
mark the proposed airport improvements and the existing property lines. To
support this effort, Reid Middleton will provide a survey of the existing property
lines and staking of the proposed runways and taxiway limits. The effort will
also include a building height analysis to identify height limits and setbacks for
future building construction necessary to maintain airspace requirements.
B. SCOPE OF SERVICES
Reid Middleton will perform the following services:
1 Field Survey
Conduct a field survey to recover controlling monumentation necessary
for the project and to set local survey control points. Field surveys will
be performed as follows:
a. Recover boundary corner monuments and set stakes at 50-foot
intervals along the south and the southwesterly portion of the
airport properties (tax parcel numbers 0000800009 and a portion
of tax parcel 0000800011) along the north and east line of
property located at 1580 A Street NW (owner Aliza Inc. tax
number 0000800026) and along the east line and northeast line of
property located at 1010 15th Street NE (owner King County—
Transit tax number 000080022).
b. Review existing ALP and Airport Master Plan for current and
future runway and taxiway layout dimensions. Verify the
distances and setbacks are in accordance with current B-1
standards.
Auburn Municipal Airport Scope of Services
South End Survey Page I of 3
January 4,2012
c. Set stakes at 50-foot intervals for the proposed taxiway centerline
which is 225 feet west of Runway 34 centerline in accordance
with current B-1 standards.
d. Set stakes at 50-foot intervals at proposed 200-foot extension and
runway safety area of the south end of Runway 34
e. Locate existing ground elevations at 50-foot intervals at the south
end of Runway 34 Building or tree heights are not required for
this service.
2. Boundary Lines
Utilize the information gathered in the field investigation and research
records, maps and other documents from the client and documents
available online from King County Assessor
This phase of work is an analysis of the parcel lines and does not
represent a boundary survey and will not require the preparation and
filing of a Record of Survey with King County Reid Middleton will rely
on the evidence found during the field survey and the records research
and will not replace or set new property corners as part of this scope.
3 Height Restriction Analysis
Review airspace surface requirements, Master Plan and existing ALP
identify critical grades and corresponding transitional surface slopes in
determining building height limits at three locations along the Airport s
southwest property line.
4 Survey Mapping
Prepare a survey base map in AutoCAD 2010 format with Reid
Middleton standard layering, blocks, lines, codes and symbols on a
convenient scale and sheet size. Survey base map features shall include:
• Existing survey points found
• New survey points staked
• Existing grade elevations at the south end of RW 34
• Existing grade elevations at the SW property lines
• Height analysis grades and corresponding transitional surface
slopes
Auburn Municipal Airport Scope of Services
South End Survey Page 2 of 3
December 30,2011
5 Quality Control
Provide a quality assurance walk-through prior to final submittal of the
drawing to the City All work will be performed under the supervision
and approval of a licensed Professional Land Surveyor (PLS).
6. Datum
The survey will be based on Washington State Plane Coordinate System
North Zone NAD83-91 horizontal datum and NAVD88 vertical datum.
7 Delivery
Provide two bond prints and AutoCAD file to the City Provide for a site
walk-through with the client to identify the survey stakes.
8. Conditions
a. Access and right-of-entry will be provided to complete these
services.
b. This survey will be performed without the benefit of a current
title report or property deeds and will not indicate easements,
agreements, covenants, or other conflicts of record.
kab\H:\doc\22\1 I\913\022\022 Revised Exhibit C Scope Survey.docx\jjf
Auburn Municipal Airport Scope of Services
South End Survey Page 3 of 3
December 30,2011