HomeMy WebLinkAbout02-06-2012 Council Agenda Packet
City Council Meeting
February 6, 2012 - 7:30 PM
Auburn City Hall
AGENDA
Watch the meeting video
Meeting videos are not available until 72
hours after the meeting has concluded.
I.CALL TO ORDER
A.Flag Salute
B.Roll Call
C.Announcements, Appointments, and Presentations
1. Police Promotion (Lee)
Chief of Police Lee to announce the promotion of Stan Adamski to Sergeant.
2. Appointments to Boards and Commissions
City Council to approve new appointments to the following boards and
commissions for three year terms expiring December 31, 2014:
Auburn Municipal Airport Advisory Board:
Donald Peters
Arts Commission:
Nickole Evans
(ACTION REQUESTED: City Council confirm the appointments to
boards and commissions.)
3. Reappointments to Boards and Commisions
City Council to approve the following reappointments to the following boards
and commissions for three year terms expiring December 31, 2014:
Parks and Recreation Board
Richard Artura
Greg Dobbs
Urban Tree Board
Jan Speer
(ACTION REQUESTED: City Council confirm the reappointments to
Boards and Commissions.)
D.Agenda Modifications
II.CITIZEN INPUT, PUBLIC HEARINGS & CORRESPONDENCE
A.Public Hearings
No public hearing is scheduled for this evening.
B.Audience Participation
This is the place on the agenda where the public is invited to speak to the City
Council on any issue. Those wishing to speak are reminded to sign in on the form
provided.
C.Correspondence
There is no correspondence for Council review.
III.COUNCIL COMMITTEE REPORTS
A.Municipal Services
1. January 23, 2012 Minutes* (Peloza)
B.Planning & Community Development
1. January 23, 2012 Minutes* (Backus)
C.Public Works
1. January 17, 2012 Minutes* (Wagner)
D.Finance
1. January 17, 2012 Minutes* (Partridge)
E.Les Gove Community Campus
F.Council Operations Committee
IV.REPORTS
At this time the Mayor and City Council may report on significant items associated with
their appointed positions on federal, state, regional and local organizations.
A.From the Council
B.From the Mayor
V.CONSENT AGENDA
All matters listed on the Consent Agenda are considered by the City Council to be
routine and will be enacted by one motion in the form listed.
A. Minutes of the January 17, 2012 Regular City Council Meeting*
B. Minutes of the January 10, 2012 Special City Council Meeting*
C. Minutes of the January 23, 2012 Special City Council Meeting*
D. Claims Vouchers (Partridge/Coleman)
Claims check numbers 410693 through 410846 in the amount of $1,081,465.15
and dated February 6, 2012.
Claims check numbers 410690 through 410692 and claims check numbers 410847
through 411134 in the amount of $1,044,697.36 and dated February 6, 2012.
E. Payroll Vouchers (Partridge/Coleman)
Payroll check numbers 532634 to 532673 in the amount of $295,878.20 and
electronic deposit transmissions in the amount of $1,233,236.76 for a grand total of
$1,529,114.96 for the pay period covering January 12, 2012 to February 1, 2012.
F. Public Works Project No. CP1004* (Wagner/Dowdy)
City Council approve Final Pay Estimate No. 6 to Contract No. 10-21 in the amount
of $0.00 and accept construction of Project No. CP1004 South Auburn ITS
Expansion
G. Public Works Project No. CP1101* (Wagner/Dowdy)
City Council approve Final Pay Estimate No. 5 Contract No. 11-09 in the amount of
$0.00, for a total contract price of $1,491,705.10, with ICON Materials and accept
construction of Project No. CP1101, 2011 Local Street Pavement Preservation -
Phase 1
H. Public Works Project No. CP1102* (Wagner/Dowdy)
City Council approve Final Pay Estimate No. 5 to Contract No. 11-10 in the amount
of $4,972.10, for a total contract price of $1,117,030.63, with Puget Paving and
Construction Inc., and accept construction of Project No. CP1102, 2011 Arterial
and Collector Street Pavement Preservation
(ACTION REQUESTED: City Council approve the Consent Agenda.)
VI.UNFINISHED BUSINESS
There is no unfinished business.
VII.NEW BUSINESS
There is no new business.
VIII.ORDINANCES
A. Ordinance No. 6396* (Partridge/Coleman)
An Ordinance of the City Council of the City of Auburn, Washington, establishing
the Local Sales and Use Tax rate for Local Revitalization Financing for 2012
(ACTION REQUESTED: City Council introduce and adopt Ordinance No.
6396.)
B. Ordinance No. 6399* (Backus/Snyder)
An Ordinance of the City Council of the City of Auburn, Washington approving the
final plat of Vintage Place
(ACTION REQUESTED: City Council introduce and adopt Ordinance No.
6399.)
IX.RESOLUTIONS
A. Resolution No. 4784* (Partridge/Coleman)
A Resolution of the City Council of the City of Auburn, Washington, authorizing the
City of Auburn to impose a sales and use tax as authorized by RCW 82.14.415 as
a credit against state sales and use tax, relating to annexations
(ACTION REQUESTED: City Council adopt Resolution No. 4784.)
B. Resolution No. 4792* (Partridge/Heineman)
A Resolution of the City Council of the City of Auburn, Washington, authorizing the
Mayor and City Clerk to execute an amendment to a lease between the City of
Auburn and the Valley Regional Fire Authority (VRFA)
(ACTION REQUESTED: City Council adopt Resolution No. 4792.)
C. Resolution No. 4795* (Partridge/Mayor Lewis)
A Resolution of the City Council of the City of Auburn, Washington, expressing
thanks for and appreciation of the contributions of the many citizens and
businesses who worked, individually and/or in cooperation with others to address
the safety needs and damage resulting from the January 2012 storm
(ACTION REQUESTED: City Council adopt Resolution No. 4795.)
D. Resolution No. 4798* (Partridge/Mayor Lewis)
A Resolution of the City Council of the City of Auburn, Washington, supporting the
creation of a youth reengagement program at the Green River Community College
(ACTION REQUESTED: City Council adopt Resolution No. 4798.)
E. Resolution No. 4799* (Partridge/Mayor Lewis)
A Resolution of the City Council of the City of Auburn, Washington, supporting
legislative efforts to establish a stable revenue source for the Green River
Community College
(ACTION REQUESTED: City Council adopt Resolution No. 4799.)
F. Resolution No. 4800* (Backus/Mayor Lewis)
A Resolution of the City Council of the City of Auburn, Washington, supporting the
Auburn School District's Educational and Operations Replacement Levy and the
Auburn High School Modernization and Reconstruction Bond
(ACTION REQUESTED: After providing an opportunity for opposing views
from the audience, City Council adopt Resolution No. 4800.)
G. Resolution No. 4801* (Backus/Heid)
A Resolution of the City Council of the City of Auburn, Washington, appointing a
representative to the Pierce Transit Public Transportation Improvement
Conference
(ACTION REQUESTED: City Council adopt Resolution No. 4801.)
X.ADJOURNMENT
Agendas and minutes are available to the public at the City Clerk's Office, on the City website
(http://www.auburnwa.gov), and via e-mail. Complete agenda packets are available for
review at the City Clerk's Office.
*Denotes attachments included in the agenda packet.
AGENDA BILL APPROVAL FORM
Agenda Subject:
January 23, 2012 Minutes
Date:
January 24, 2012
Department:
Police
Attachments:
Draft Muni Services Minutes 1/23/12
Budget Impact:
$0
Administrative Recommendation:
Back up documentation
Background Summary:
Reviewed by Council Committees:
Councilmember:Peloza Staff:
Meeting Date:February 6, 2012 Item Number:MS.0
AUBURN * MORE THAN YOU IMAGINEDMS.0
Municipal Services Committee
January 23, 2012 - 3:00 PM
City Hall Conference Room 3
MINUTES
DRAFT
I. CALL TO ORDER
A. Roll Call
Chair Peloza called the meeting to order at 3 p.m. in Conference Room 3 on the second floor of
City Hall, 25 West Main Street, Auburn WA. Members present: Chair Bill Peloza, Vice
Chair Wayne Osborne, Member Largo Wales. Staff present: Mayor Peter Lewis, Chief of Police
Bob Lee, Assistant Chief of Police Bob Karnofski, Finance Director Shelley Coleman, Assistant
City Attorney Steve Gross, Planning Director Kevin Snyder, Public Works Director Dennis Dowdy
and Police Secretary/Scribe Kathy Emmert. Others present: Councilmember John Holman,
citizens Joe Mahoney (Sports Page owner), Linda Carson (Rainbow Cafe owner) and Henry
DeHoog (Home Plate Pub owner).
B. Announcements
C. Agenda Modifications
II. CONSENT AGENDA
A. January 9, 2012 Minutes
Vice Chair Wayne Osborne moved to accept the Minutes as presented. Member Wales seconded.
Chair Peloza concurred.
MOTION CARRIED: 3-0
III. DISCUSSION ITEMS
A. Animal Control & Licensing (Snyder)
Quarterly report
Director Snyder reported that the City is still waiting for the year end report from King County.
Once this information is received John Fletcher, Compensation Manager will provide the
information to the Committee. Juli Anne Cooke the City's new Marketing and Promotions
Coordinator started work today (1/23/12) and will be responsible, among other things, for the
licensing reports through Community Services Manager Mike Hursh in the future.
B. Shopping Carts (Dowdy)
Semi-annual update
Director Dowdy presented the information on cart pickups and collections. Chair Peloza asked
about the aging of the balances due. Director Dowdy will provide the City policy to all Council
members.
Page 1 of 3
MS.0
C. Pull-Tab Taxation (Heid)
The Committee discussed a letter from a local business related to the City's Pull-Tab taxation
policy. Auburn has an option to tax either 5% on gross sales or 10% of net (amount wagered less
the amount paid out). It is requested that the City consider adjusting its policy to assist the small
business owners whose income has declined due to competition with the larger casinos in the area
offering more and diverse gaming opportunities. Chair Peloza asked what this would mean in
terms of income to the City and was advised by Finance Director Coleman there would be a
reduction of approximately $20,000.00 annually. The owners of the Sports Page Bar & Grill,
Rainbow Cafe and Home Plate Pub were all given an opportunity to address the Committee
supporting the request to amend the taxation policy. Following a discussion by the Committee
members, Chair Peloza requested that the City Attorney draft an Ordinance making this policy
change which will be presented at the Muni Services meeting on February 13 and then submitted
to the Finance Committee. If both Committees agree, the Ordinance will move forward to the full
Council for approval.
D. Red Light Photo Enforcement (Lee)
Quarterly report
Assistant Police Chief Bob Karnofski presented the year end Red Light Photo Enforcement report
noting that the system is doing what it is supposed to do, that is, reduce the number of incidents of
running red lights, speeding in school zones and reducing accidents as specific intersections. The
information was well received, however, there is confusion regarding the financial information.
Finance Director Coleman will prepare and present a financial review of the program at the
February 13th Muni Services meeting.
E. Matrix
The Matrix is amended as follows:
Item 10P - Red Light Photo Enforcement - Notation in Status reflecting the financial review by
Director Coleman at the 2/13/12 meeting.
Item 27P - Animal Control Licensing Program - The lead will be changed to Mike Hursh and
Status will reflect the year end financial report will be presented by Director Coleman at the
February 13 meeting.
Item 31P - Cemetery Update - Status amended to add that the marketing plan will be presented at
one of the June meetings.
Item 30P - Street Median Maintenance - Director Faber will be present to discuss this at the
February 13 meeting
IV. ADJOURNMENT
The meeting adjourned at 3:55 p.m. The next Municipal Services meeting is February 13, 2012 at 3 p.m.
Signed this _____ day of February 2012.
____________________________________ _______________________________________
Bill Peloza, Chair Kathy Emmert, Police Secretary/Scribe
Page 2 of 3
MS.0
Page 3 of 3
MS.0
AGENDA BILL APPROVAL FORM
Agenda Subject:
January 23, 2012 Minutes
Date:
January 31, 2012
Department:
Planning and Development
Attachments:
PCDC Draft Minutes
Budget Impact:
$0
Administrative Recommendation:
See attached minutes.
Background Summary:
Reviewed by Council Committees:
Councilmember:Backus Staff:
Meeting Date:February 6, 2012 Item Number:PCD.0
AUBURN * MORE THAN YOU IMAGINEDPCD.0
Planning and Community
Development
January 23, 2012 - 5:00 PM
Annex Conference Room 2
MINUTES
I. CALL TO ORDER
A. Roll Call
Chair Backus, Vice-Chair Partridge and Member Holman were present. Also
present were Mayor Pete Lewis, Planning and Development Director Kevin
Snyder, Planning Manager Elizabeth Chamberlain, Finance Director Shelley
Coleman, Financial Planning Manager Martin Chaw, Economic Development
Manager Doug Lein, Economic Development Planner William Thomas, and
Planning and Community Development Secretary Tina Kriss.
B. Announcements
There were no announcements.
C. Agenda Modifications
There were no Agenda Modifications.
II. CONSENT AGENDA
A. Minutes - January 9, 2012 (Snyder)
Councilmember Partridge moved and Councilmember
Backus seconded to approve the minutes as written.
Motion Carried Unanimously. 2-0.
III. ACTION
There were no action items.
IV. DISCUSSION ITEMS
A. Resolution No. 4784 (Coleman)
Finance Director Coleman explained Resolution No. 4784 levies the .1% sales tax
credit against the state sales tax for annexation of the Lea Hill area. The tax
credit is available to the city for up to 10 years and is limited to the maximum
of .1% credit against the State Tax or the difference between the City's cost to
provide, maintain, and operate municipal services for the annexation areas and
the general revenues that the City receives from the annexation area during a
given year. This is the fifth year that the City of Auburn has asked the State for
the sales tax credit.
Page 1 of 4
PCD.0
The Committee did not have any questions on the proposed resolution.
B. Ordinance No. 6396 (Coleman)
Director Coleman reviewed Ordinance No. 6396 with Committee; this Ordinance
levies the .026% sales tax credit against the state sales tax for local revitalization
financing. The intent of the legislation was to provide financial assistance to Cities
to help with financing public improvements to promote community and economic
development through a revitalization area. This tax credit aids in supporting the
bonds issued in 2010 to construct the Promenade and utility infrastructure as the
revitalization area.
The Committee did not have any questions on the proposed resolution.
C. 2012 Proposed Code Amendments (Chamberlain)
Planning Manager Elizabeth Chamberlain reviewed the 2011 zoning code text
amendments that have been adopted by the City Council. Ms. Chamberlain and
Committee then reviewed other zoning code amendments staff will be bringing
forward or have brought to Planning and Community Development Committee and
then to Planning Commission.
These zoning code amendments include: Phase 2, Group 2 Code Amendments;
Cottage Housing; Cluster Subdivisions; Cannabis Collective Garden (the City
currently has a moratorium which expires in August, 2012); Agri-tourism; Design
Review Code Amendment; Food Carts (to include espresso carts); Cell Antennas,
and general housekeeping amendments to clarify definitions from the Phase 1
code update work that conflict within the code.
D. Resolution No. 4793 - City of Auburn Small Business Development
Assistance Pilot Program (Snyder)
Planning Director Snyder reviewed Resolution No. 4793; a proposed pilot
program called City of Auburn Small Business Development Assistance. The
intent is to assist certain small businesses with 20 or fewer full time equivalent
(FTE) employees wanting to start or move or expand in the City of Auburn. The
pilot program would run through the end of 2013. The primary purpose of the
draft resolution is to encourage more small business in the City of Auburn by
reducing the costs of certain City of Auburn permits and approvals through the
application of different fee rates computed at 50 percent of the regular fee
rates. The program offers the opportunity for the City to promote small business
activity in the City by reducing "costs of entry" and allowing more money to be
spent on business activities to help small businesses in the City succeed while
providing business recruitment and retention.
Committee member Holman stated the program would provide great
opportunities, and asked if there is a way to reduce the time for the small business
to go through the review/start up process. Director Snyder stated the City has
Page 2 of 4
PCD.0
been expediting the development process and generally starts the process asking
the customer their timeline. Chair Backus asked if the planning director could
approve a variation of up to 21 employees if a business had just over 20. Director
Snyder stated if Council is supportive, administrative authority could be granted to
allow a 10% variance from 20 employees.
Member Partridge did not express a lack of support but stated his concern that the
reduction of fees could impact the various funds/budgets and discourage other
business owners that are not eligible. Encouraging business to come to the City of
Auburn is important but it is also important that businesses are able to sustain
themselves.
Committee requested staff bring this back as an action item and asked staff to
provide the permit fees to start a small business in the City of Auburn.
E. Director's Report (Snyder)
Director Snyder updated the Committee on business development with Coastal
Farm & Ranch. Staff will be providing an expeditious review process of less than
three weeks to reach their timeline. Coastal Farm & Ranch has a goal to begin
operation of the store, providing revenue back into the City by mid May.
Director Snyder also mentioned some time ago the City received information from
King County on their approach to affordable housing targets. The City recently
raised their concerns, along with other south sound cities. King County took these
concerns seriously and the Growth Management Planning Council (responsible
for making recommendations to revisions to county wide planning policies)
directed a group of staff working for them to go back and review the methodology;
Auburn is a member of this team. The group is looking into a concept that would
take into account existing units, being the City's major concern. This may change
the approach to affordable housing and how you deal with it.
F. PCDC Status Matrix (Snyder)
After review Committee determined they had no questions.
V. ADJOURNMENT
There being no further business to come before the Planning and Community
Development Committee, Chair Backus adjourned the meeting at 6:12 p.m.
APPROVED THIS ____________ day of _______________, 2012.
______________________________________
Nancy Backus - Chair
Page 3 of 4
PCD.0
_______________________________________
Tina Kriss - Planning and Development Secretary
Page 4 of 4
PCD.0
AGENDA BILL APPROVAL FORM
Agenda Subject:
January 17, 2012 Minutes
Date:
January 30, 2012
Department:
Public Works
Attachments:
January 17, 2012 Draft Minutes
Budget Impact:
$0
Administrative Recommendation:
Background Summary:
See attached.
Reviewed by Council Committees:
Public Works
Councilmember:Wagner Staff:
Meeting Date:February 6, 2012 Item Number:PW.0
AUBURN * MORE THAN YOU IMAGINEDPW.0
Public Works Committee
January 17, 2012 - 3:30 PM
Annex Room 2
MINUTES
I. CALL TO ORDER
Chairman Rich Wagner called the meeting to order at 3:30 p.m. in Conference Room
#2, located on the second floor of Auburn City Hall, One East Main Street, Auburn,
Washington, 98002.
A. Roll Call
Chairman Wagner, Vice-Chair Bill Peloza, and Member Osborne were
present. Also present during the meeting were: Councilmember Largo
Wales, Public Works Director Dennis Dowdy, City Engineer/Assistant
Director Dennis Selle, Assistant City Engineer Ingrid Gaub, Utilities
Engineer Dan Repp, Water Utility Engineer Cynthia Lamothe, Traffic
Engineer Pablo Para, Project Engineer Jacob Sweeting, Finance Director
Shelley Coleman, Financial Planning Manager Martin Chaw, Washington
State University engineering student Mark Rose, and Public Works
Secretary Jennifer Rigsby.
B. Announcements
There were no announcements.
C. Agenda Modifications
There were no agenda modifications.
II. CONSENT AGENDA
A. Approval of Minutes
Councilmember Peloza moved and Councilmember
Osborne seconded to approve the Public Works Committee Meeting
minutes for date, January 3, 2012, as amended.
A revised copy of the minutes was distributed to the Committee.
Motion Carried Unanimously. 3-0.
III. RESOLUTIONS
A. Resolution No. 4791 (Sweeting)
A Resolution of the City Council of the City of Auburn, Washington,
Authorizing the Mayor to Award an Agreement with the Lowest Responsible
Page 1 of 9
PW.0
Bidder for Construction of Public Works Contract Number 11-01 for Project
C201A, M Street SE Grade Separation (Underpass)
Councilmember Peloza moved and Councilmember
Osborne seconded to recommend that the City Council adopt Resolution
No. 4791.
Project Engineer Sweeting reported that bids for the project were opened
last Tuesday, January 10, 2012 and distributed the bid tabulation summary
sheet to the Committee. Sweeting pointed out that the low bid was $11.3M
and the Engineer’s Estimate was $12.1M so the low bid is 7% below the
Engineer’s Estimate.
Chairman Wagner verified that Resolution No. 4791 would allow the Mayor
to award the contract for the project to the lowest qualified bidder and asked
when staff would inform the Mayor as to the identity of the lowest qualified
bidder. Project Engineer Sweeting stated that the lowest responsive bidder
has been determined to be Scarsella Brothers, Inc. and staff is nearly
complete with checking responsibility with the last of the reference checks.
Director Dowdy stated that the Mayor may award the contract via email in
the Mayor’s absence, in response to a question asked by Chairman
Wagner.
Motion Carried Unanimously. 3-0.
IV. DISCUSSION ITEMS
A. Resolution No. 4790 (Bailey/Dowdy)
A Resolution of the City Council of the City of Auburn, Washington,
Declaring Certain Items of Property as Surplus and Authorizing their
Disposal
Director Dowdy stated that Maintenance and Operations reported that item
6517C-204 Ford Super Duty F550 XL is experiencing severe mechanical
problems with both the engine and transmission and it is not economical to make
repairs. The 1997 Chevrolet Cargo Van is beginning replaced with a larger van.
The Committee supports adoption of Resolution No. 4790.
B. November 2011 Financial Report (Coleman)
Chairman Wagner explained that he requested that Finance Director
Coleman present the Financial Report to the Public Works Committee
quarterly so the Committee can discuss the Public Works related portions of
the report.
Assistant Director/City Engineer Selle explained that there is a line item in
the budget for potential cost occurrences for street repairs and maintenance
Page 2 of 9
PW.0
that may not be drawn against in the course of a year, in response to a
question asked by Chairman Wagner regarding “unspent budget for repairs
& maintenance “ referenced on page 24 of 49.
Reviewing page 34 of 49, Chairman Wagner explained that the ending fund
balances for water, sewer and storm is not funds in the bank but rather the
depreciated value of the utility assets. Chairman Wagner stated that the
cost of replacing the assets far exceeds the ending fund
balances. Chairman Wagner spoke about the usefulness of reviewing the
depreciated value of the utilities.
Finance Director Coleman answered questions asked by Chairman Wagner
regarding the balance sheet.
Member Osborne asked if the ending fund balances for the utilities is their
current value after depreciation. Finance Director Coleman confirmed that
to be correct. Coleman explained that the ending fund balance also includes
cash in the bank and customer accounts receivable.
Finance Director Coleman answered questions asked by Vice-Chair Peloza
regarding the transfers into the Cemetery and Golf funds and the operating
income.
The Committee discussed the need to fund depreciation of funds other than
the utility enterprise funds.
Finance Director Coleman confirmed that some of the money in the ending
working capital line item for the water fund is the Build American Bonds, in
response to a question asked by Chairman Wagner.
Vice-Chair Peloza spoke about including questions regarding changing the
intersections monitored by Photo Enforcement on the next Municipal
Services Committee Meeting.
The Committee and Finance Director Coleman reviewed the Sales Tax
Summary.
Finance Director Coleman reviewed the Investment Portfolio Summary with
the Committee.
C. Water Supply Strategy (Lamothe)
Director Dowdy explained that it is important for the City to pursue a water
supply strategy that can be financed and meets our short and long term
needs in the most economical manner. Director Dowdy thanked the
Committee members for attending the tour of water utilities
facilities. Director Dowdy asked if the Committee had any questions about
the read-ahead materials they were provided with.
Page 3 of 9
PW.0
Director Dowdy answered questions asked by Chairman Wagner regarding
“Conditions of Service,” listed on the Table ES.1 – Service Area Policies
Summary Comprehensive Water Plan.
Chairman Wagner asked if the City is required to provide water if areas are
within the Retail Water Service Area and if that is the case shouldn’t the
policy statement read, “Extension of the water system shall be allowed….”
Instead of “should be allowed”? Utilities Engineer Repp stated that the City
is required to provide service within the RWSA, however if someone chose
to develop in the far reaches of the water service area and miles of pipeline
would have to be built to provide service, in that case it would not be a
reasonable expectation for the City to provide the service unless the
developer paid all of the construction costs, not the City.
Chairman Wagner asked if 1% reduction is a reasonable goal for water use
efficiency. Utilities Engineer Repp stated that it is an attainable
goal. Member Osborne pointed out that the goal is applicable to the Water
Comprehensive Plan which plans out until 2017. Assistant Director/City
Engineer Selle stated that the goal can be amended annually.
In response to a question asked by Chairman Wagner, Water Utility
Engineer Lamothe stated that “water leakage” is any water that the City
cannot account for. The fire department provides staff with a summary of
the water that is used for fire fighting, training and for equipment testing
which accounts for the water used. Water used for fire fighting is not
counted as water lost.
Utilities Engineer Repp answered questions asked by Vice-Chair Peloza
regarding the discharge from Wells 1 and 5. Utilities Engineer Repp stated
that part of the Well 1 Improvements Project includes a connection to the
storm system which will be used for pump waste discharges.
Director Dowdy explained that the City is trying to put an agreement with
Tacoma Public Utilities (TPU) for water in place prior to them potentially
establishing a “take-or-pay” requirement, in response to a question asked
by Chairman Wagner.
Utilities Engineer Repp spoke about the reasons why staff sees TPU as a
favorable water source.
The Committee and staff discussed rethinking and possibly rewording the
policy statement regarding source of supply. Assistant Director/City
Engineer Selle clarified that the Department of Health does not have a
requirement for the largest source out of service as does City’s policy, so
the City has a more conservative policy. Utilities Engineer Repp continued
discussing the Department of Health requirements.
Page 4 of 9
PW.0
Utilities Engineer Repp spoke about the planned interties with Pipeline
5. Repp stated that one intertie is considered a supply source and the other
is viewed as an emergency intertie. Repp stated that the interties with the
Tacoma Pipeline provide the reliability needed to meet the City’s policy.
Member Osborne verified that staff is aware of the incentives provided by
some power companies for the variable frequency drive pumps. Utilities
Engineer Repp stated that not only were there incentives but staff also
looks at the variable speed drives as a means for providing operational
flexibility.
The Committee and staff reviewed the Supply-Demand Forecast
graph. Utilities Engineer Repp stated that the redline represents forecasted
demand on the system, and the green line shows project improvements
through time. Repp spoke about demand forecasting analysis completed
November 2011 and pointed out that there has been a regional decline in
water demand. Repp said that demand forecast represents the best
information staff has for the current demand. Repp said that demand has
shifted downward since the last analysis prepared in 2008 but so has the
City’s ability to pump which is why staff has come to the Committee to
discuss an amended water supply strategy.
Chairman Wagner asked if the City of Algona is the only wholesale
customer. Utilities Engineer Repp said that Algona is the City’s only non-
interruptible wholesale customer and as such they are included in long term
supply planning scenarios. Repp further explained that Water District 111 is
also a wholesale customer but unlike Algona, their agreement allows the
City to interrupt service if necessary.
Chairman Wagner asked about the Muckleshoot Indian Tribe (MIT) and the
water rights at Coal Creek Spring. Water Utility Engineer Lamothe stated
that the City has an agreement with the MIT that reserves 1.9CFS for the
MIT to support fisheries if requested.
Chairman Wagner asked the Committee members if they supported the
steps, represented by the Supply (Purchase & Improvements) line on the
graph. Vice-Chair Peloza and Member Osborne voiced their
support. Utilities Engineer Repp answered questions asked by Member
Osborne regarding water purchase agreement negotiations with Tacoma.
Utilities Engineer Repp and Assistant Director/City Engineer Selle
responded to questions asked by Chairman Wagner regarding staff’s
expectations for the Fulmer Improvements.
Chairman Wagner asked about the possibility of improving the flow from
Coal Creek Springs. Utilities Engineer Repp answered that the Coal Creek
Page 5 of 9
PW.0
Springs improvements are included in the Additional System Improvements
shown for 2030. Chairman Wagner asked why the improvements to Coal
Creek Springs are not being recommended for sooner
implementation. Utilities Engineer Repp answered that staff is reviewing
options at Coal Creek Springs and are running tests but believes that a
more cost effective and higher level of certainty exists in securing water
from the Fulmer Improvements.
Director Dowdy spoke about the Well #1 improvements. Dowdy stated that
staff estimates that Well #1 improvements will fully utilize the existing
aeration capacity at the Howard Road facility. Staff anticipates that an
increase in flow at Coal Creek Springs would need to be treated at the
Howard Road aeration facility. This would significantly add to the cost of
increasing collection from Coal Creek Springs. So from what staff knows
now, it seems that developing Fulmer Field sources to fully utilize the
aeration capacity at that location will be the City’s least cost immediate
option.
Director Dowdy spoke about the options that staff will be investigating at
Fulmer Field.
Director Dowdy answered questions asked by Member Osborne regarding
Wells 3A and 3B.
Chairman Wagner suggested the Committee visit Coal Creek Springs.
Chairman Wagner asked that Coal Creek Springs be listed with “Additional
System Improvements”.
Utilities Engineer Repp answered questions about water rights asked by
Member Osborne.
D. Capital Project Status Report (Gaub)
Item 10 – CP1005 – South Division Street Promenade Project: Vice-Chair
Peloza asked if the finish date is still February. Assistant City Engineer
Gaub answered that the goal is to finish in February; however the work is
weather dependant. Assistant City Engineer Gaub explained that the finish
date is based on when the contract runs out, excluding additional work days
to make up for weather delays.
Item 16 – C201A – M Street Underpass Project: Chairman Wagner asked if
the closures are still scheduled for March. Assistant City Engineer Gaub
answered that staff needs to talk to the contractor regarding when they are
planning to begin closures. Staff in anticipating the main closure will begin
in March.
Assistant City Engineer Gaub reviewed the detour routes as requested by
Page 6 of 9
PW.0
Chairman Wagner. Assistant City Engineer Gaub pointed out that there
will be traffic congestion for a period of time, but that drivers will eventually
devise different routes to avoid the detour.
Member Osborne suggested using K Street NE as part of the detour
route. Assistant Director/City Engineer Selle pointed out that K Street NE is
a residential street which staff tries not to use for arterial detour routes.
Chairman Wagner requested additional discussion addressing the closures
and detour routes at the next Committee Meeting.
Traffic Engineer Para stated that there are detour routes included in the
construction documents which have been planned and mapped out.
Item 3 – CP0803 – 37th Street/R Street SE Ped. Connector: Chairman
Wagner asked if staff knew if the trail was getting a lot of use. Director
Dowdy answered that with the poor weather the connector is probably not
being used as much as it will be when the weather improves.
Traffic Engineer Para stated that the trail was used before it was paved, so
it will most likely be used now.
Item 33 – C229A – BNSF/EVH Pedestrian Undercrossing: Chairman
Wagner spoke about his request for the WSU engineering students to work
on this project. Assistant City Engineer Gaub stated that staff has
completed a full pre-design report and took the design of the project to a
30% level.
Chairman Wagner asked staff if the students should be provided with the
City’s pre-design work. Assistant City Engineer Gaub and Director Dowdy
explained that the project stalled at the 30% design level due to BNSF’s
requirement to accommodate a 3rd Rail but that BNSF was unable to
provide any design parameters for the 3rd rail. With the addition of the 3rd
rail, the grades to match back to the existing roadway on Skinner would
require significant re-construction to change the roadway grades on
Skinner.
Chairman Wagner asked staff to provide the students with survey data but
not the entire design report in order to not bias their design options toward
the work already done by the City.
Assistant Director/City Engineer Selle responded to a question asked by
Chairman Wagner about whether or not the students should work on traffic
data.
Item 36 – CP1201 – 2012 Local Street Pavement Reconstruction: Assistant
City Engineer Gaub stated that the agreement for the consultant, which is to
Page 7 of 9
PW.0
complete the design engineering for the project, was reviewed by the
committee at a previous meeting, in response to a question asked by Vice-
Chair Peloza.
Assistant Director/City Engineer Selle explained how project managers are
assigned for each project to manage the entire project from beginning to
end, including hiring the consultant, provided and controlling information,
reviewing the design work, coordinating with the rest of the City, etc. Vice-
Chair Peloza verified that the project manager for CP1201 is Street
Systems Engineer Wickstrom. Assistant City Engineer Gaub confirmed that
to be correct.
Item E – MS1003 – Airport Storm Water Inventory/Survey: Vice-Chair
Peloza said that this item will have an update in status following the next
Airport Advisory Committee Meeting.
E. Additional Discussion
Activities Matrix
The Committee and staff reviewed an example for an activities tracking
matrix provided by Chairman Wagner. Chairman Wagner asked for
recommendations on what information should be included on the
matrix.
Assistant Director/City Engineer Selle stated that the most important piece
of information for each activity would probably be the status. The
Committee agreed. Vice-Chair Peloza suggested including the responsible
person for each activity, referring to the Municipal Services Committee
Matrix.
The Committee agreed to include the name of the responsible staff person,
the activity’s status, and the date that the Committee will next review each
activity.
Chairman Wagner asked the Committee how they would like to initially add
activities to the matrix. The Committee agreed to start with the initial six
items suggested by Chairman Wagner and to add items during meetings as
issues arise.
Vice-Chair Peloza asked that an estimated completion date be
included. The Committee agreed.
Assistant City Engineer Gaub asked if the Committee would like to include
the matrix at each meeting. They said that they did, following the Capital
Projects Status Report.
King County Water/Sewer Projects
Page 8 of 9
PW.0
Vice-Chair Peloza discussed a handout that was given to the Council
regarding projects that are being introduced to alleviate sanitary sewer
overflows that run into the Puget Sound.
Vice-Chair Peloza said that once the King County Executive and County
Council make a decision, they are anticipating an increase of gradual
increase in sewer rates through 2030.
The Committee discussed funding the recommended projects.
Vice-Chair Peloza discussed why the projects are regional
projects. Chairman Wagner said that he agreed the problems alleviated by
the projects are regional but he feels there should be a more reasonable
cost share with the City of Seattle, the owner of the sewer lines that are
overflowing, than the one that the County is proposing.
Vice-Chair Peloza reported that the King County Executive and County
Council will make a decision in a few months.
The Committee discussed whether or not they should write a letter voicing
their cost sharing concerns. Vice-Chair Peloza suggested that the
Committee not write such a letter.
Storm Watch Information
Director Dowdy reviewed the storm predictions with the Committee and
explained that City maintenance crews will be working double shifts in
preparation for and during the storm event.
V. ADJOURNMENT
There being no further business to come before the Public Works Committee,
the meeting was adjourned at 5:15 p.m.
Approved this 6th day of February, 2012.
Page 9 of 9
PW.0
AGENDA BILL APPROVAL FORM
Agenda Subject:
January 17, 2012 Minutes
Date:
January 31, 2012
Department:
Administration
Attachments:
Minutes
Budget Impact:
$0
Administrative Recommendation:
For information only.
Background Summary:
Reviewed by Council Committees:
Councilmember:Partridge Staff:
Meeting Date:February 6, 2012 Item Number:FN.0
AUBURN * MORE THAN YOU IMAGINEDFN.0
Finance Committee
January 17, 2012 - 5:30 PM
Annex Room 1
MINUTES
I. CALL TO ORDER
Chair John Partridge called the meeting to order at 5:30 p.m. in Conference Room 1
located on the second floor of the City Hall Annex located at One East Main Street in
Auburn.
A. Roll Call
Chair Partridge, Vice Chair John Holman, and Member Largo Wales were
present. Also present were: City Attorney Daniel B. Heid, Chief of Police Bob
Lee, Public Works Director Dennis Dowdy, Finance Director Shelley Coleman,
Risk Manager Rob Roscoe, Shirley Partridge, Joe Mahoney, and City Clerk
Danielle Daskam.
B. Announcements
There was no announcement.
C. Agenda Modifications
There was no change to the agenda.
II. CONSENT AGENDA
A. January 3, 2012 Minutes
Vice Chair Holman moved and Member Wales seconded to approve the January
3, 2012 minutes.
MOTION CARRIED UNANIMOUSLY. 3-0.
B. Claims Vouchers (Coleman)
Claims check numbers 410289 through 410294 and claims check numbers
410300 through 410630 in the amount of $4,681,049.80 and dated January
17, 2012. Claims check numbers 410295 through 410299 and claims check
numbers 410631 through 410689 in the amount of $2,337,001.73 and dated
January 17, 2012.
Committee members reviewed the claims and payroll vouchers and briefly
discussed claims vouchers 410322, 410343, 410454, 410496, 410526, 410539,
410575, 410613, 410636, 410662, 410554, 510534, 510438, and 410524.
Vice Chair Holman moved and Member Wales seconded to approve the claims
Page 1 of 5
FN.0
and payroll vouchers.
MOTION CARRIED UNANIMOUSLY. 3-0.
C. Payroll Vouchers (Coleman)
Payroll check numbers 532589 to 532633 in the amount of $846,303.19
and electronic deposit transmissions in the amount of $1,192,458.98 for a
grand total of $2,038,762.17 for the pay period covering December 29,
2011 to January 11, 2012.
See claims vouchers (above) for approval of payroll vouchers.
III. RESOLUTIONS
A. Resolution No. 4790 (Coleman)
A Resolution of the City Council of the City of Auburn, Washington,
declaring certain items of property as surplus and authorizing their disposal
Resolution No. 4790 declares two Public Works vehicles and equipment items
from the jail as surplus and authorizes their disposal. The vehicles have reached
the end of their service life and are worn and becoming increasingly costly to
maintain. The jail equipment is old and of no further use to the City.
Vice Chair Holman moved and Member Wales seconded to approve Resolution
No. 4790.
MOTION CARRIED UNANIMOUSLY. 3-0.
IV. DISCUSSION ITEMS
A. November 2011 Financial Report (Coleman)
Committee members reviewed the November 2011 Financial Report.
Finance Director Coleman reported that the total General Fund revenues for the
City at the end of November are $1.6 million higher than budget due to relatively
stronger than anticipated collections in property and sales taxes, electric utility
taxes and building permit fees. Expenditures for the General Fund were $5.5
million below budget at the end of November due primarily to unspent budget for
retirement and long term care along with timing of payments for SCORE, savings
due to staff vacancies, interfund transfers and under expenditures in professional
services.
Director Coleman also briefly reviewed the process for developing the monthly
financial reports.
In response to questions from Member Wales, Director Coleman referred the
Committee to page 13 of the report and the table of Enterprise funds for
information on the status of the Cemetery Fund as of November 30, 2011. The
operating revenues for the Cemetery Fund are $709,455 while the expenses are
Page 2 of 5
FN.0
$931,000. The $200,000 transfer in to the Fund occurred in December 2011 and
is not reflected in the November report. Director Coleman stated that is likely that
even with the transfer in and the increases in cemetery fees, the Cemetery Fund
will continue to operate with a loss. Director Coleman pointed out the depreciation
and amortization expenses found under operating expenses, which are not a cash
amount.
Member Wales expressed concern with the operating losses suffered by the
Airport, Cemetery and Golf Course enterprise funds. Director Coleman also
reviewed the utility funds and the status of their operating income/losses.
Director Coleman briefly reviewed Real Estate Excise Tax (REET) revenue,
internal service funds, sales tax summary by industry section, and the investment
portfolio summary.
B. Resolution No. 4788 (Coleman)
A Resolution of the City Council of the City of Auburn, Washington,
authorizing the acceptance and appropriation of grant funds in the amount
of Sixty Two Thousand and Six Hundred Fifty Dollars ($62,650.00), and
authorizing the Mayor and City Clerk to execute an interlocal agreement
between the Department of Ecology and the City of Auburn to accept said
funds for implementation of the 2012-2013 Coordinated Prevention Grant
Program
Finance Director Coleman explained that Resolution No. 4788 authorizes the
acceptance of a grant from the State Department of Ecology in the amount of
$62,650 as part of the 2012-2013 Coordinated Prevention Grant Program to
promote waste reduction and recycling.
C. Resolution No. 4791 (Dowdy)
A Resolution of the City Council of the City of Auburn, Washington,
authorizing the Mayor to award an agreement with the lowest responsible
bidder for construction of Public Works Contract Number 11-01 for Project
C201A, M Street SE Grade Separation (Underpass)
Public Works Director Dowdy explained that Resolution No. 4791 will grant the
Mayor the authority to award and execute a contract for Project No. C201A, the M
Street SE Grade Underpass Project. Bids were opened on January 10th, which
did not allow enough time for staff to complete the bid verifications and reference
checks on such a large project prior to tonight's Council meeting. Director Dowdy
distributed the bid tabulation for the project. Scarsella Brothers is the apparent
low bidder.
D. Resolution No. 4792 (Heineman)
A Resolution of the City Council of the City of Auburn, WA authorizing the
Mayor and City Clerk to execute an amendment to a lease between the City
of Auburn and the Valley Regional Fire Authority (VRFA)
Risk Manager Rob Roscoe stated that Resolution No. 4792 provides for the lease
Page 3 of 5
FN.0
of the City's "GSA" building to the Valley Regional Fire Authority (VRFA). The City
currently shares the structure with the VRFA. The lease would give the VRFA use
of the complete premises. The facilities staff that currently are housed there
would be relocated to City Hall. The VRFA will be responsible for paying utilities
and maintenance of the building.
E. WCIA Analysis (Heineman)
Risk Manager Rob Roscoe presented the Committee with an analysis of the City's
2012 Washington Cities Insurance Authority (WCIA) assessment for liability and
property insurance.
The City's 2012 total premium for liability, auto, boiler and machinery,
crime/fidelity, and property is $1,016,088 a decrease in the 2011 premium of
$1,062,759. At the same time, the City lowered its deductible on auto from
$25,000 to $5,000.
Mr. Roscoe noted that the property premium increased slightly due to added
property values, such as the Activity Center.
The City's liability premium decreased from $887,950 in 2011 to $820,470 for
2012. Mr. Roscoe explained that WCIA calculates the assessment based on the
overall financial needs of the pool and the City's losses and overall expected
losses. City losses are limited to the previous full five-year loss history with
individual losses capped at $100,000. Auburn's overall and actuarial loss history
declined; however, the City's actuarial group's losses increased resulting in a
more modest rate decrease for the City.
Mr. Roscoe stated that the data submitted for 2013's assessment rate calculation
shows a further decline in losses compared to the data submitted for 2012's
assessment.
The Planning Department has seen a 55 percent decrease in losses. City
Council's decision to remove itself from the land use appeal process along with
the deletion of development agreements from the code should continue this
downward trend.
F. Resolution No. 3417 - Policy on Membership in Professional, Civic,
Community, and Service Organizations
In response to a question from Member Wales, Chair Partridge indicated that
Resolution No. 3417, relating to the policy on membership in professional, civic,
community and service will be a future discussion item.
City Attorney Heid offered to provide the Committee with a copy of the resolution
and the related State Auditor's opinion.
G. Gambling Tax - Pull Tabs
Page 4 of 5
FN.0
Mr. Joe Mahoney, owner of the Sports Page, located at 2802 Auburn Way North,
addressed the Committee. He requested that the Committee consider amending
the City's gambling tax on pull tabs from five percent of gross sales to five percent
of net proceeds. Mr. Mahoney stated that the existing tax of five percent on gross
sales equates to approximately twenty-five percent of net proceeds. Mr. Mahoney
also stated that with the competition from tribal casinos, gambling revenue has
decreased seventy-five percent for his business. Mr. Mahoney presented the
Committee members with a copy of a letter that he plans to present to the full
Council at their meeting later this evening.
Mr. Mahoney was accompanied by representatives of the Home Plate Tavern and
the Rainbow Cafe. He stated that six operators are affected by the pull tab tax.
City Attorney Heid stated that the Municipal Services Committee is planning on
reviewing the issue at a future meeting.
V. ADJOURNMENT
There being no further business to come before the Committee, the meeting adjourned
at 6:55 p.m.
APPROVED the _____ day of February, 2012.
______________________________ _______________________________
John Partridge, Chair Danielle Daskam, City Clerk
Page 5 of 5
FN.0
AGENDA BILL APPROVAL FORM
Agenda Subject:
Minutes of the January 17, 2012 Regular City Council
Meeting
Date:
January 30, 2012
Department:
Administration
Attachments:
Minutes
Budget Impact:
$0
Administrative Recommendation:
City Council approve the minutes as part of the Consent Agenda.
Background Summary:
Reviewed by Council Committees:
Councilmember:Staff:
Meeting Date:February 6, 2012 Item Number:CA.A
AUBURN * MORE THAN YOU IMAGINEDCA.A
City Council Meeting
January 17, 2012 - 7:30 PM
Auburn City Hall
MINUTES
I. CALL TO ORDER
A. Flag Salute
Deputy Mayor Nancy Backus called the meeting to order at 7:30 p.m. and led
those in attendance in the Pledge of Allegiance.
B. Roll Call
Councilmembers present: Rich Wagner, Nancy Backus, Bill Peloza, John
Partridge, and Wayne Osborne. Councilmembers John Holman and Largo Wales
arrived at 7:33.
Department Directors and staff members present: City Attorney Daniel B. Heid,
Chief of Police Bob Lee, Finance Director Shelley Coleman, Public Works Director
Dennis Dowdy, Planning and Development Director Kevin Snyder, Parks
Maintenance Manager Mike Miller, and City Clerk Danielle Daskam.
C. Announcements, Appointments, and Presentations
1. Valley Cities Presentation
The Valley Cities presentation was postponed to a future date.
2. Washington State University Civil and Environmental Engineering
Senior Student Design Project - Underground Parking Garage Design
Councilmember Wagner introduced Mark Rose, one of four members of a
team of senior Washington State University Civil and Environmental
Engineering students, who designed an underground structure for the
Auburn downtown area, as part of a senior student design project.
Using a PowerPoint presentation, Mr. Rose reviewed the concept and design
of the underground parking structure with a mixed use residential/commercial
structure above. The garage is designed to support a steel frame structure
up to five stories and would accommodate thirty percent compact car
parking, various stall alignments, ADA accessible parking space
requirements, five percent motorcycle and scooter parking, ten
percent bicycle parking, and vehicle charging stations. Parking stalls could
be allotted as follows: 92 for regular parking, 23 for compact cars, 5 for
regular accessible, 5 for electric vehicles, 46 for motorcycles and 182 spaces
for bicycles.
Page 1 of 8
CA.A
Mr. Rose reviewed alternatives for the structure's foundation, focusing on a
geopier foundation system and a dewatering system including a sheet pile
seepage curtain. The garage structure would have the ability to accept
multiple buildings and configurations.
The estimated construction cost of the proposed underground parking
garage is between $5.3 and $6.4 million, or approximately $34,000 per auto
and motorcycle stall. Alternatively, a regular foundation cost is
estimated between $1.5 to $1.9 million.
Deputy Mayor Backus and Councilmembers thanked Mr. Rose for his
presentation.
D. Agenda Modifications
A revised Resolution No. 4790 was distributed prior to the meeting.
II. CITIZEN INPUT, PUBLIC HEARINGS & CORRESPONDENCE
A. Public Hearings
No public hearing was scheduled for this evening.
B. Audience Participation
This is the place on the agenda where the public is invited to speak to the
City Council on any issue. Those wishing to speak are reminded to sign in
on the form provided.
Joe Mahoney, 2802 Auburn Way North, Auburn
Mr. Mahoney, owner of the Sports Page located at 2802 Auburn Way North, read
and presented a letter requesting that the City Council consider amending the
City's gambling tax on pull tabs from five percent of gross sales to five percent of
net proceeds. Mr. Mahoney was accompanied by representatives of the Home
Plate Tavern, Rainbow Cafe, and Jack's Tavern, who support Mr. Mahoney's
proposal. Mr. Mahoney stated that the cities of Kent, Puyallup, Buckley and
Tukwila recently changed their tax codes to collect the tax on the net proceeds
rather than gross sales of pull tabs.
Deputy Mayor Backus invited Mr. Mahoney to attend the next Municipal Services
Committee meeting where Mr. Mahoney's proposal will be discussed.
C. Correspondence
There was no correspondence for Council review.
III. COUNCIL COMMITTEE REPORTS
A. Municipal Services
Chair Peloza reported the Municipal Services Committee met January 9, 2012.
Page 2 of 8
CA.A
The Committee reviewed Resolution No. 4778 relating to cemetery
fees, Resolution No. 4788 accepting a grant from the Washington State
Department of Ecology for implementation of the 2012-2013 Coordinated
Prevention Grant Program, and Resolution No. 4790 surplussing two vehicles and
jail property no longer of use to the City. The Committee also
discussed Resolution No. 4786 accepting grant from the State Arts Commission;
golf course operations and a report from the National Golf Course Foundation on
the operations of the Auburn Municipal Golf Course; city towing rates; the Auburn
Valley Humane Society; Charteris, a non-profit organization that supports the
Chaplaincy; Resolution No. 4792 relating to a lease between the City and the
Valley Regional Fire Authority; and the Committee's matrix. The next regular
meeting of the Municipal Services Committee is scheduled for January 23, 2012
at 3:00 p.m.
B. Planning & Community Development
Vice Chair Partridge reported the Planning and Community Development
Committee met January 9, 2012. The Committee reviewed a consultant
agreement with KPG, Inc., for Project No. CP0616, the Downtown Pedestrian
Kiosks. The Committee also discussed temporary sign provisions, upcoming
planning issues, the Director's report, and the Committee's work plan matrix. The
next regular meeting of the Planning and Community Development Committee is
scheduled for January 23, 2012 at 5:00 p.m.
C. Public Works
Chair Wagner reported the Public Works Committee met this afternoon at 3:30.
The Committee reviewed Resolution No. 4791 authorizing the contract award for
Public Works Project No. C201A, the M Street Underpass Project, to the lowest
responsible bidder. The Committee also discussed Resolution No. 4790
surplussing vehicles and jail property, the November 2011 monthly financial
report, water supply strategy, capital projects, activity tracking, and combined
sewer overflow. The next regular meeting of the Public Works Committee is
scheduled for February 6, 2012, at 3:30 p.m.
D. Finance
Chair Partridge reported the Finance Committee met this evening at 5:30. The
Committee reviewed claims and payroll vouchers, including payments in the
amount of $93,000 to King County Finance for animal licensing fees and services,
approximately $36,000 for three separate Community Development Block Grant
eligible building repair projects, $1.5 million to SCORE for jail costs for September
through December, 2011, and approximately $1 million for the City's annual
insurance premium. The Committee also reviewed Resolution No. 4790
authorizing the surplus of two vehicles and jail equipment. The Committee
discussed the November 2011 financial report, Resolution No. 4788 accepting a
$62,650 grant from the Department of Ecology, Resolution No. 4791 relating to
Public Works Project C201A, Resolution No. 4792 relating to a lease between the
City and the Valley Regional Fire authority, and a property and liability insurance
Page 3 of 8
CA.A
update from City Risk Manager Rob Roscoe. The Committee also received a
comment from a member of the audience, Joe Mahoney of the Sports Page, who
reiterated his comments relating to gambling taxes at tonight's Council meeting.
The next regular meeting of the Finance Committee is scheduled for February 6,
2012 at 5:30 p.m.
E. Les Gove Community Campus
Chair Wagner reported the Les Gove Community Campus Committee met
January 9, 2012. The Committee discussed financing opportunities for the Les
Gove Community Campus project and the role of the Committee. The next
regular meeting of the Les Gove Community Campus Committee is scheduled for
February 13, 2012.
F. Council Operations Committee
Deputy Mayor Backus reported the next regular meeting of the Council Operations
Committee is scheduled for February 6, 2012 at 5:00 p.m.
IV. REPORTS
At this time the Mayor and City Council may report on significant items
associated with their appointed positions on federal, state, regional and local
organizations.
A. From the Council
Councilmember Wagner reported on his attendance at the Regional Access
Mobility Partnership (RAMP), a Pierce County transportation forum, where the
Federal delegation provided a report on the "Freight Act" that is before Congress.
The Freight Act would bring more federal aid focus to cities who have significant
truck traffic. Councilmember Wagner also reported on the special Council
meeting held January 10, 2012, to familiarize Councilmembers with the City’s
water system and tour various Public Works facilities .
Councilmember Peloza reported that he attended the Suburban Cities Association
(SCA) orientation for regional committee assignments. Councilmember Peloza
also attended the SCA Public Issues Committee, at which he presented an
overview of the combined sewer overflow control program. Councilmember
Peloza reminded that the National League of Cities (NLC) has a prescription
discount program which is available to City of Auburn residents. The City of
Auburn is fifteenth out of the NLC top twenty cities in the United States for
prescription savings enjoyed by its citizens. To date, the program has saved
Auburn residents approximately $90,000.
Councilmember Osborne reported on his attendance at the Suburban Cities
Association caucus orientation. Councilmember Osborne also reported on his
attendance at the South Sound Chamber of Commerce legislative coalition
breakfast where the speaker was Washington State Secretary of Transportation
Paula Hammond, who provided a briefing on the future transportation projects and
Page 4 of 8
CA.A
costs. Councilmember Osborne also attended the January 10th special Council
meeting and tour of public works facilities.
Councilmember Partridge reported on his attendance at the Suburban Cities
Association (SCA) caucus orientation and his appointment as chair of the
Regional Law, Safety and Justice
Committee. Councilmember Partridge announced that he was appointed to the
National League of Cities Public Safety Committee. Councilmember Partridge
also reported that he attended the Auburn Valley Humane Society monthly board
meeting.
Deputy Mayor Backus reminded that the Miss Auburn Outstanding Teen pageant
will be held this weekend.
B. From the Mayor
Mayor Lewis was attending the U.S. Conference of Mayors in Washington, D.C.
V. CONSENT AGENDA
A. Minutes of the January 3, 2012 Regular City Council meeting
B. Minutes of the November 17, 2011 Special meeting
C. Claims Vouchers (Partridge/Coleman)
Claims check numbers 410289 through 410294 and claims check numbers
410300 through 410630 in the amount of $4,681,049.80 and dated January 17,
2012.
Claims check numbers 410295 through 410299 and claims check numbers
410631 through 410689 in the amount of $2,337,001.73 and dated January 17,
2012.
D. Payroll Vouchers (Partridge/Coleman)
Payroll check numbers 532589 to 532633 in the amount of $846,303.19
and electronic deposit transmissions in the amount of $1,192,458.98 for a
grand total of $2,038,762.17 for the pay period covering December 29,
2011 to January 11, 2012.
Councilmember Wagner moved and Councilmember Peloza seconded to approve
the Consent Agenda.
Councilmember Partridge requested the removal of Public Works Project No.
CP0616 from the Consent Agenda.
MOTION TO APPROVE THE CONSENT AGENDA, EXCEPTING PUBLIC
WORKS PROEJCT NO. CP0616, CARRIED UNANIMOUSLY. 7-0.
VI. UNFINISHED BUSINESS
A. Public Works Project No. CP0616 (Backus/Dowdy)
Page 5 of 8
CA.A
City Council authorize Consultant Agreement No. AG-C-416 with KPG, Inc.
for Engineering Services for Project No. CP0616, Downtown Pedestrian
Kiosks
Councilmember Wagner moved and Councilmember Peloza seconded to approve
Public Works Project No. CP0616.
Councilmember Partridge questioned whether the Federal corridor enhancement
grant could be used for anything else besides the Downtown Pedestrian Kiosks.
Planning and Development Director Snyder advised that the grant is intended only
for pedestrian directional kiosks. There is no match required for the grant.
Director Snyder explained that due to nearly $1 million in cost savings achieved
for the City Hall Plaza Project, the Downtown Redevelopment Committee
identified projects that could be funded with the excess grant funds. The
Committee identified the pedestrian kiosks as a priority project.
MOTION CARRIED UNANIMSOULY. 7-0.
VII. NEW BUSINESS
There was no new business for Council review.
VIII. ORDINANCES
A. Ordinance No. 6397 (Backus/Snyder)
An Ordinance of the City Council of the City of Auburn, Washington,
approving the final plat of Brandon Meadows
Councilmember Partridge moved and Councilmember Holman seconded to
introduce and adopt Ordinance No. 6397.
Ordinance No. 6397 approves the final plat of Brandon Meadows. Brandon
Meadows received preliminary plat approval from King County for the subdivision
of a 10.23 acre site into 59 single-family lots. The property is located between
130th Avenue SE and 132nd Avenue SE and south of SE 307th Street within the
portion of Lea Hill annexed January 1, 2008.
MOTION CARRIED UNANIMOUSLY. 7-0.
IX. RESOLUTIONS
A. Resolution No. 4778 (Peloza/Faber)
A Resolution of the City Council of the City of Auburn, Washington,
amending the City of Auburn Fee Schedule relating to fees charged by the
Cemetery
Councilmember Peloza moved and Councilmember Osborne seconded to adopt
Resolution No. 4778.
The resolution amends the cemetery fees.
Page 6 of 8
CA.A
MOTION CARRIED UNANIMOUSLY. 7-0.
B. Resolution No. 4786 (Backus/Faber)
A Resolution of the City Council of the City of Auburn, Washington,
authorizing the acceptance of a grant from the Washington State Arts
Commission and authorizing the Mayor and City Clerk to execute the
necessary contracts to accept said funds
Councilmember Partridge moved and Councilmember Holman seconded to
adopt Resolution No. 4786.
The resolution accepts a grant from Washington State Arts Commission in the
amount of $5,000 for the support of the inaugural year of the outdoor sculpture
gallery.
MOTION CARRIED UNANIMOUSLY. 7-0.
C. Resolution No. 4788 (Peloza/Coleman)
A Resolution of the City Council of the City of Auburn, Washington,
authorizing the acceptance and appropriation of grant funds in the amount
of Sixty Two Thousand and Six Hundred Fifty Dollars ($62,650.00), and
authorizing the Mayor and City Clerk to execute an interlocal agreement
between the Department of Ecology and the City of Auburn to accept said
funds for implementation of the 2012-2013 Coordinated Prevention Grant
Program
Councilmember Peloza moved and Councilmember Osborne seconded to adopt
Resolution No. 4788.
Resolution No. 4788 accepts a grant from the State Department of Ecology in the
amount of $62,650 to promote waste reduction and recycling.
MOTION CARRIED UNANIMOUSLY. 7-0.
D. Resolution No. 4790 (Partridge/Dowdy/Lee)
A Resolution of the City Council of the City of Auburn, Washington,
declaring certain items of property as surplus and authorizing their disposal
Councilmember Partridge moved and Councilmember Holman seconded to
adopt Resolution No. 4790.
The resolution surpluses equipment and vehicles no longer of use to the city.
MOTION CARRIED UNANIMOUSLY. 7-0.
E. Resolution No. 4791 (Wagner/Dowdy)
A Resolution of the City Council of the City of Auburn, Washington,
authorizing the Mayor to award an agreement with the lowest responsible
bidder for construction of Public Works Contract Number 11-01 for Project
Page 7 of 8
CA.A
C201A, M Street SE Grade Separation (Underpass)
Councilmember Wagner moved and Councilmember Peloza seconded to
adopt Resolution No. 4791.
The resolution will allow the Mayor to award the bid to the lowest responsible
bidder for Project No. C201A, the M Street SE Underpass
Project. Councilmember Wagner reported the Public Works Committee reviewed
the bid tabulation earlier this evening.
MOTION CARRIED UNANIMOUSLY. 7-0.
X. EXECUTIVE SESSION
At 8:42 p.m., Deputy Mayor Backus recessed the meeting to executive session for
approximately ten minutes in order to discuss pending/potential litigation pursuant to
RCW 42.30.110(1)(i). No action is anticipated as a result of the executive session. At
8:55 p.m., Deputy Mayor Backus extended the executive session for an additional five
minutes.
Deputy Mayor Backus reconvened the meeting at 9:00 p.m.
XI. ADJOURNMENT
There being no further business to come before the Council, the meeting adjourned at
9:00 p.m.
APPROVED this ____ day of _________________, 2012.
_____________________________ _________________________________
Peter B. Lewis, Mayor Danielle Daskam, City Clerk
Page 8 of 8
CA.A
AGENDA BILL APPROVAL FORM
Agenda Subject:
Minutes of the January 10, 2012 Special City Council
Meeting
Date:
January 30, 2012
Department:
Administration
Attachments:
Minutes
Budget Impact:
$0
Administrative Recommendation:
City Council approve the minutes as part of the Consent Agenda.
Background Summary:
Reviewed by Council Committees:
Councilmember:Staff:
Meeting Date:February 6, 2012 Item Number:CA.B
AUBURN * MORE THAN YOU IMAGINEDCA.B
Page 1
CITY COUNCIL
SPECIAL MEETING
Auburn City Hall – Council Conference Rm
January 10, 2012 11:00 AM
MINUTES
I. CALL TO ORDER
Mayor Peter B. Lewis called the meeting to order at 11:00 a.m.
The following Councilmembers were in attendance: Rich Wagner, Bill
Peloza, John Partridge, John Holman, and Wayne Osborne.
Staff members present included Public Works Director Dennis Dowdy,
Utilities Engineer Dan Repp, Water Utility Engineer Cynthia Lamothe,
Maintenance and Operations Supervisor Randy Bailey, and Water
Manager Allen Hunter.
II. CITY TOUR
The purpose of the meeting was to familiarize Councilmembers with the
City’s water system and tour various Public Works facilities.
The meeting began in the Council Conference Room with an overview of
the agenda and tour route followed by a PowerPoint presentation of the
water system, pressure zones and components. The Council then
proceeded to the tour via passenger vehicle and viewed the Maintenance
and Operation (M&O) facility to see several pieces of special equipment
and the SCADA system. The tour then proceeded to the new Lakeland
Hills Reservoir (Reservoir #6), Original Lakeland Hills Reservoir (Reservoir
#5), Well #5, Well #1, Fulmer Field facilities including the aeration
treatment facility, and Wells 2 and 6.
III. ADJOURNMENT
Upon return to City Hall and no further discussion, the meeting adjourned
at 1:30 p.m.
Peter B. Lewis, Mayor Danielle Daskam, City Clerk
CA.B
City of Auburn Council Meeting Minutes January 10, 2012
Page 2
CA.B
City of Auburn Council Meeting Minutes January 10, 2012
Page 3
CA.B
AGENDA BILL APPROVAL FORM
Agenda Subject:
Minutes of the January 23, 2012 Special City Council
Meeting
Date:
January 30, 2012
Department:
Administration
Attachments:
Minutes
Budget Impact:
$0
Administrative Recommendation:
City Council approve the minutes as part of the Consent Agenda.
Background Summary:
Reviewed by Council Committees:
Councilmember:Staff:
Meeting Date:February 6, 2012 Item Number:CA.C
AUBURN * MORE THAN YOU IMAGINEDCA.C
Page 1
CITY COUNCIL
SPECIAL MEETING
Auburn City Hall – Council Chambers
January 23, 2012 4:30 PM
MINUTES
I. CALL TO ORDER
Mayor Peter B. Lewis called the meeting to order at 4:30 p.m. and led
those in attendance in the Pledge of Allegiance.
Councilmembers present: Rich Wagner, Nancy Backus, Bill Peloza, John
Partridge, Largo Wales, Wayne Osborne, and John Holman.
Department Directors and staff members present: Chief of Police Bob
Lee, Assistant City Attorney Steve Gross, Planning and Development
Director Kevin Snyder, Assistant City Attorney Doug Ruth, Emergency
Preparedness Manager Sarah Miller, and Deputy City Clerk Cathy
Richardson.
II. ANNOUNCEMENTS
1. A Proclamation of Emergency issued by Mayor Peter B. Lewis,
pursuant to Auburn City Code Chapter 2.75, Emergency
Preparedness, and Revised Code of Washington ("RCW) Chapter
38.52, Emergency Management, waiving certain statutory
contracting and budget requirements, authorizing staff to
implement emergency purchasing procedures pursuant to City
Code, and to make certain environmental determinations, and take
other steps in response to the emergency
Motion by Deputy Mayor Backus moved and Councilmember
Wagner seconded to ratify Emergency Proclamation No. 2012-1.
MOTION CARRIED UNANIMOUSLY. 7-0.
CA.C
City of Auburn Council Meeting Minutes January 23, 2012
Page 2
III. EXECUTIVE SESSION
At 4:33 p.m., Mayor Lewis recessed the meeting to executive session for
approximately fifteen minutes in order to discuss potential litigation
pursuant to RCW 42.30.110 (1)(i). Assistant City Attorney Gross,
Assistant City Attorney Ruth, and Planning and Development Director
Snyder were requested to attend executive session. It was indicated that
there would be no action taken following executive session.
At 4:52 p.m., Mayor Lewis reconvened the meeting.
IV. ADJOURNMENT
There being no further discussion, the meeting adjourned at 4:52 p.m.
Peter B. Lewis, Mayor Cathy Richardson, Deputy City Clerk
CA.C
City of Auburn Council Meeting Minutes January 23, 2012
Page 3
CA.C
AGENDA BILL APPROVAL FORM
Agenda Subject:
Claims Vouchers
Date:
January 23, 2012
Department:
Finance
Attachments:
No Attachments Available
Budget Impact:
$0
Administrative Recommendation:
City Council approve the claims vouchers
Background Summary:
Claims check numbers 410693 through 410846 in the amount of $1,081,465.15 and
dated February 6, 2012.
Claims check numbers 410690 through 410692 and claims check numbers 410847
through 411134 in the amount of $1,044,697.36 and dated February 6, 2012.
Reviewed by Council Committees:
Finance
Councilmember:Partridge Staff:Coleman
Meeting Date:February 6, 2012 Item Number:CA.D
AUBURN * MORE THAN YOU IMAGINEDCA.D
AGENDA BILL APPROVAL FORM
Agenda Subject:
Payroll Vouchers
Date:
January 23, 2012
Department:
Finance
Attachments:
No Attachments Available
Budget Impact:
$0
Administrative Recommendation:
City Council approve the payroll vouchers.
Background Summary:
Payroll check numbers 532634 to 532673 in the amount of $295,878.20 and electronic
deposit transmissions in the amount of $1,233,236.76 for a grand total of $1,529,114.96
for the pay period covering January 12, 2012 to February 1, 2012.
Reviewed by Council Committees:
Finance
Councilmember:Partridge Staff:Coleman
Meeting Date:February 6, 2012 Item Number:CA.E
AUBURN * MORE THAN YOU IMAGINEDCA.E
AGENDA BILL APPROVAL FORM
Agenda Subject:
Public Works Project No. CP1004
Date:
February 1, 2012
Department:
Public Works
Attachments:
Budget Status Sheet
Final Pay Estimate
Vicinity Map
Budget Impact:
$0
Administrative Recommendation:
City Council approve Final Pay Estimate No. 6 to Contract No. 10-21 in the amount of
$0.00 and accept construction of Project No. CP1004 South Auburn ITS Expansion.
Background Summary:
This project enhanced and expanded the City's ITS (Intelligent Transportation System) on A Street SE, C
Street SW, and 15th Street SW. Improvements included traffic cameras and emergency power supplies at
several intersections and the installation of fiber optic cable in existing and new underground conduits
from the City's M&O facilities to the intersection of 41st and A Street SE. Fiber optic cable was also
installed on 6th Street SE from Auburn Way South to A Street SE. In addition, an ITS wireless
communications system was installed on A Street SE from 6th Street SE to 29th Street SE. The ITS
improvements enhanced and expanded the City's existing ITS capabilities and will ultimately reduce traffic
congestion throughout the City by improving traffic signal efficiency.
The total estimated project cost is $747,933. The total project budget is $787,241, which
leaves a project contingency of $39,308 in the 102 Fund.
O4.10.2
Reviewed by Council Committees:
Public Works
Councilmember:Wagner Staff:Dowdy
Meeting Date:February 6, 2012 Item Number:CA.F
AUBURN * MORE THAN YOU IMAGINEDCA.F
Project No: CP1004Project Title:
Project Manager: Jacob Sweeting
Project Initiation
Initiation Date: 3/15/10 Permision to Advertise
Advertisement Date: 3/1/2011 Budget Update
Award Date: 4/4/2011 Change Order Approval
Contract Final Acceptance
Funding Prior Years 20112012 Future Years Total
102 Fund - Traffic Mitigation4,563105,437 110,000
102 Fund - Federal Grant28,237617,204 645,441
102 Fund - Transfer from IS 528 31,800 31,800
Total32,800754,44100787,241
Activity Prior Years 20112012 Future Years Total
Design Engineering - City Costs32,8009,117 41,917
Construction Bid 714,283 714,283
Line Item Adjustment (37,717)(37,717)
Construction Engineering - City Costs 26,450 26,450
State Review and Grant Administration 3,000 3,000
BUDGET STATUS SHEET
South Auburn ITS Expansion Project
Date: 1/27/12
The "Future Years" column indicates the projected amount to be requested in future budgets.
Funds Budgeted (Funds Available)
Estimated Cost (Funds Needed)
State Review and Grant Administration 3,000 3,000
Total32,800715,13300747,933
Prior Years 20112012 Future Years Total
*102 Funds Budgeted ( )(32,800)(754,441)00(787,241)
102 Funds Needed 32,800715,13300747,933
*102 Fund Project Contingency ( )0(39,308)00 (39,308)
102 Funds Required 00000
* ( # ) in the Budget Status Sections indicates Money the City has available.
102 Arterial Street Budget Status
H:\PW COMMITTEE\Agenda Bills and Attachments\02-06-12\CP1004\South Auburn ITS Budget Status
Sheet.xlsx 1
CA.F
CA.F
CA.F
CA.F
CA.F
CA.F
CA.F
AGENDA BILL APPROVAL FORM
Agenda Subject:
Public Works Project No. CP1101
Date:
January 31, 2012
Department:
Public Works
Attachments:
Budget Status Sheet
Final Pay Estimate
Vicinity Maps (1-5)
Budget Impact:
$0
Administrative Recommendation:
City Council approve Final Pay Estimate No. 5 Contract No. 11-09 in the amount of
$0.00, for a total contract price of $1,491,705.10, with ICON Materials and accept
construction of Project No. CP1101, 2011 Local Street Pavement Preservation Phase 1.
Background Summary:
The 2011 Local Street Pavement Preservation Project - Phase 1 rehabilitated deficient
pavement on 6.8 miles of local streets throughout the City. This rehabilitation was
accomplished by patching 1.1 miles of streets, overlaying 2.6 miles of streets, and chip
sealing 3.0 miles of streets as shown on the attached maps.
A project budget contingency of $306,606 remains in 103 (Local Street Preservation)
fund for this project.
O4.9.1 CP1101
Reviewed by Council Committees:
Public Works
Councilmember:Wagner Staff:Dowdy
Meeting Date:February 6, 2012 Item Number:CA.G
AUBURN * MORE THAN YOU IMAGINEDCA.G
Project No: CP1101 Project Title:
Project Manager: Seth Wickstrom
Project Initiation
Initiation Date: _December 6, 2010___ Permission to Advertise
Advertisement Date: _June 16, 2011_ Contract Award
Award Date: __July 5, 2011_______ Change Order Approval
Contract Final Acceptance
Funding Prior Years 20102011 Future Years Total
103 Fund - Local Street Preservation* 1,800,0001,800,000
Total 001,800,00001,800,000
* The 103 funds noted are a portion of the 2011 Budget allocated to this project only.
Activity Prior Years 20102011 Future Years Total
Design Engineer - City Costs**555 555
Construction Contract Bid 1,535,309 1,535,309
Line Item Changes (43,604) (43,604)
Construction Engineering - City Costs**1,134 1,134
Total 001,493,39401,493,394
** City staff costs are charged against the Engineering Budget and '2011 SOS Administration Budget' and not the Project Budget, and are not shown here.
BUDGET STATUS SHEET
2011 Local Street Pavement Preservation - Phase 1
Date: January 27, 2012
The "Future Years" column indicates the projected amount to be requested in future budgets.
Funds Budgeted (Funds Available)
Estimated Cost (Funds Needed)
** City staff costs are charged against the Engineering Budget and '2011 SOS Administration Budget' and not the Project Budget, and are not shown here.
Prior Years 20102011 Future Years Total
***103 Funds Budgeted ( )00(1,800,000)0(1,800,000)
103 Funds Needed 001,493,39401,493,394
***103 Fund Project Contingency ( )00(306,606)0(306,606)
103 Funds Required 00000
*** ( # ) in the Budget Status Sections indicates Money the City has available.
103 Local Street Preservation Budget Status
C:\Program Files\Neevia.Com\Document Converter\temp\PDFConvert.2292.1.BudgetStatusSheet.xls 1 of 1
CA.G
CA.G
CA.G
CA.G
CA.G
CA.G
CA.G
CA.G
CA.G
CA.G
AGENDA BILL APPROVAL FORM
Agenda Subject:
Public Works Project No. CP1102
Date:
January 31, 2012
Department:
Public Works
Attachments:
Budget Status Sheet
Final Pay Estimate
Vicinity Maps (1-6)
Budget Impact:
$0
Administrative Recommendation:
City Council approve Final Pay Estimate No. 5 to Contract No. 11-10 in the amount of
$4,972.10, for a total contract price of $1,117,030.63, with Puget Paving & Construction
Inc., and accept construction of Project No. CP1102, 2011 Arterial and Collector Street
Pavement Preservation.
Background Summary:
The 2011 Arterial and Collector Street Pavement Preservation Project rehabilitated
deficient pavement on 6.2 miles of arterial and collector streets throughout the City. This
rehabilitation was accomplished by patching areas of damaged pavement on the streets
shown on the attached maps.
A project budget contingency of $154,621 remains in the 105 (Arterial/Collector Street
Preservation) fund for this project.
O4.9.1 CP1102
Reviewed by Council Committees:
Public Works
Councilmember:Wagner Staff:Dowdy
Meeting Date:February 6, 2012 Item Number:CA.H
AUBURN * MORE THAN YOU IMAGINEDCA.H
Project No: CP1102 Project Title:
Project Manager: Seth Wickstrom
Initiation/Consultant Agreement
Initiation Date: _November 11, 2010______ Permission to Advertise
Solicitation Date: _July 12, 2011_________ Contract Award
Award Date: _August 1, 2011__________ Change Order Approval
Contract Final Acceptance
Funding Prior Years 20102011 2012 Total
105 Fund - Arterial/Collector Pavement Preservation Fund*1,139,646160,3541,300,000
Total 001,139,646160,3541,300,000
* The 105 funds noted are for a portion of the 2011 budget allocated to this project only.
BUDGET STATUS SHEET
2011 Arterial & Collector Pavement Preservation
Date: January 27, 2012
The "Future Years" column indicates the projected amount to be requested in future budgets.
Funds Budgeted (Funds Available)
ActivityPrior Years20102011 2012 Total
Design Engineering - City Costs 5,542 5,542
Construction Contract Bid 1,254,611 5,234 1,259,845
Line Item Changes (142,814)(142,814)
Construction Engineering - City Costs 22,308 500 22,808
Total 001,139,6465,7341,145,380
Prior Years 20102011 2012 Total
**105 Funds Budgeted ( )00(1,139,646)(160,354)(1,300,000)
105 Funds Needed 001,139,6465,7341,145,380
**105 Fund Project Contingency ( )000(154,621)(154,620)
105 Funds Required 00000
** ( # ) in the Budget Status Sections indicates money the City has available.
105 Arterial/Collector Street Budget Status
Estimated Cost (Funds Needed)
Page 1 of 1CA.H
CA.H
CA.H
CA.H
CA.H
CA.H
CA.H
CA.H
CA.H
CA.H
AGENDA BILL APPROVAL FORM
Agenda Subject:
Ordinance No. 6396
Date:
January 26, 2012
Department:
Finance
Attachments:
Ordinance No. 6396
Budget Impact:
$250,000 a yr for 25 yrs
Administrative Recommendation:
City Council introduce and adopt Ordinance No. 6396.
Background Summary:
Ordinance No. 6396 levies the .026% sales tax credit against the state sales tax for local
revitalization financing. SB 5045 authorizing the tax credit was passed by the state
legislature during the 2009 regular session. The intent of the legislation was to provide
financial assistance to Cities to assist with financing public improvements in an identified
revitalization area to promote community and economic development.
The City first applied for the use of local revitalization financing on August 11, 2009 and
the Department of Revenue approved the application on September 16, 2009 granting
the project award of $250,000.00. The tax credit is available to the City for up to 25
years. 2012 will be the third year that the City has asked the State for the tax credit.
F6.16
Reviewed by Council Committees:
Finance, Planning And Community Development
Councilmember:Partridge Staff:Coleman
Meeting Date:February 6, 2012 Item Number:ORD.A
AUBURN * MORE THAN YOU IMAGINEDORD.A
ORDINANCE NO. 63 9 6
AN ORDINANCE OF THE CITYCOUNCIL OF THECITY OF
AUBURN, WASHINGTON, ESTABLISHING THE LOCAL
SALES AND USE TAX RATE FOR LOGAL REVITALIZATION
FINANCING FOR 2012
WHEREAS, the City of Aubum ("City") enacted Ordinance 6301 on April
19, 2010, which established a local sales and use tax as provided for in Section
39.14.510 of the Revised Code of Washington ("RCW); and,
WHEREAS, this 4ax is imposed in order to pay the debt service on Local
Revitalization Financing bonds in accoMance with Chapter 39.14 RCW; and,
WHEREAS, Chapter 39.14 RCWprovides that the Gity shall, from time to
time, adjust the tax rate so that it is set at the rate reasonably necessary to
receive thestate contribution over 10 months, in accordance with RCW
82.14.510(3);
NOW, THEREFORE, 'fHE CITY COUNCIL OF THE CITY OF AUBURN,
WASHINGTON, DO ORDAIN asfollows:
Section 1. The sales and use tax rate established in Section 3.2 of
Ordinance 6301 is hereby amendedto .026% beginning July 1, 2012.
Section 2. Implementation. TheMayor is herebyauthorized to
implement such administrativeprocedures as may be necessary tocarryoutthe
directions of this legislation.
Section 3. Severability: Theprovisions of this ordinance are declared to
be separate and severable. The invalidity of any clause, sentence, paragraph,
subdivision, section or porfion of this ordinance, or the invalidity of the application
thereof to any person or circumstance shall not affect the validity of the
remainderofthis ordinance, or the validity of its application to other personsor
circumstances.
Ordinance No. 6386
January 17, 2012
Page 1 of 2
ORD.A
Section 4. Effective date. This Ordinance shall takeeffect and be in
force fivedays from and after its passage, approval and publication as provided
by law.
INTRODUGED:
PASSED:
APPROVED:
PETER B. LEWIS, MAYOR
ATTEST:
Danielle E. Daskam, City Clerlc
APPROVED AS TO FORM:
Daniel B. Heid, City Attorney
Published:
Ordinance No. 6396
January 17, 2012
Page 2 of 2
ORD.A
AGENDA BILL APPROVAL FORM
Agenda Subject:
Ordinance No. 6399
Date:
January 30, 2012
Department:
Planning and Development
Attachments:
Ordinance No. 6399
Exhibit 1
Exhibit 2
Exhibit 3
Exhibit 4
Budget Impact:
$0
Administrative Recommendation:
City Council introduce and adopt Ordinance No. 6399.
Background Summary:
DR Horton, applicant, made application to King County in October 5, 2011 for the Final Plat of "Vintage
Place" (County file no. L11FR018). The City of Auburn has assigned this project a File No. of PLT08-0005
for record keeping purposes. Vintage Place received preliminary plat approval from King County for the
subdivision of a 3.88-acre site into 26 single-family lots (County File No. L04P0010). The subdivision
request also includes four tracts for access (Tracts C & D), recreation (Tract B), and storm drainage (Tract
A). The property is located south of SE 314th Street, north of SE 316th Street, and west of 123rd Avenue
within the portion of Lea Hill annexed January 1, 2008 (King County Parcel Number: 0921059105).
The King County Hearing Examiner approved the preliminary plat on June 24, 2005. The plat has been
developed in accordance with King County R-12 (6 du/acre) zoning standards. The City of Auburn granted
a water/sewer certificate (WSC03-0018) in 2004 for the project and all conditions associated with that
development agreement have been satisfied. The City of Auburn approved a facility extension agreement
(FAC06-0025) for extension of city water and sewer in 2008.
A financial security in lieu of completion of all of the plat improvements has been provided to the City.
In accordance with Resolution No. 4113, Exhibit B of the interlocal agreement between the City of Auburn
and King County with regard to final plat applications states that King County staff will review the
application and the City of Auburn is the decision maker, further detailed by the following:
"2.5 For those subdivisions and short subdivisions that have been granted preliminary approval prior to
incorporation or annexation or under Section 2.4, the County shall continue its review through engineering
plan approval, final plat or short plat approval, and construction inspection approval phases. For each of
these post-preliminary review phases, the County shall prepare a recommendation for the City's
AUBURN * MORE THAN YOU IMAGINEDORD.B
designated decision maker. All final decisions on any of the post-preliminary review phases shall be
rendered by the City. At the request of the City, County staff shall appear before the City Council to
discuss analysis set forth in the County's final plat approval recommendation."
The final plat application for Vintage is vested to and therefore required to meet King County standards.
King County staff has notified the City of Auburn that the final plat of Vintage Place has met all applicable
regulations and conditions of approval and recommends the final plat be approved and signed by the City.
Exhibit List:
Exhibit 1 - Vintage Place Final Plat (4 sheets)
Exhibit 2 - Aerial photo of Project Site
Exhibit 3 - Vicinity Map
Exhibit 4 - Letter from King County Recommending Approval
Reviewed by Council Committees:
Other: Legal
Councilmember:Backus Staff:Snyder
Meeting Date:February 6, 2012 Item Number:ORD.B
AUBURN * MORE THAN YOU IMAGINEDORD.B
ORDINANCEiNO. 6 3 89
AN ORDINANCE OF THECITY COUNCIL OF THE CITY
OF AUBURN, WASHINGTON, APPROVINGTHE FINAL
PLAT OF VINTAGE PLACE
WHEREAS, thePlat of Vntage Place, was filed with King County, Washington,
while k was unincorporatedterritory'in the County, prior,to thepremises being annexed
into the City of Aubum; and
WHEREAS, thePreliminary Plat was approved' by the King County Hearing
Examiner on June 24, 2005 with identified conditions and requirements; and
WHEREAS, the premises of the Plat of Vintage Place were annexed into the City
of Aubum, effective January 1, 2008; and
WHEREAS, in connection with the annexation, the City and King Countyentered
into an Interlocal Agreement, pursuant to Resolu4ion No. 4113, whereby the two
jurisdictions identified a cooperative process for handling pending platactivity; and
WHEREAS, in accordance with that cooperativeprocess, the City ofAubum.
received a recommendation of approvalfrom King County on the final plat application
for the Plat of VirrtagePlace; and
WHEREAS, insofar as theplatmeetsthe requirements ofapplicable codes and
plans, and the conditions and requirements of theprelimina_ry plat, it is incumbent on the
City Council to approvethe finalplat, as no new conditions or requirements can be
addedat this point.
Ordinance No. 6399
January 30, 2012
Page 1 of 3
ORD.B
NOW THEREFORE, THE CITY COUNCIL OF THECITY OF AUBURN,
WASHINGTON, DO ORDAIN AS FOLLOWS:
Section 1. Approval. Vintage Place, a subdivision involving property
located within the Ciry of Auburn, Washington, whichplat is legatly described on Sheet
1 of the Final Plat and set forth as follows:
THEEAST 4 ACRES OF THE WEST 6 ACRES OF THE
SOUTHEAST QUARTER OF THE NORTHEAST QUARTER OF THE
SOUTHWEST QUARTER OF SECTION 9, TOWNSHIP 21 NORTH,
RANGE 5 EAST, W.M. IN KING COUNTY, WASHINGTON; EXCEPT
COUNTY ROADS.
is hereby approved, and deemed to conformto theapplicable requirements for Plat
approval.
Section 2. Constitutionalitv or Invaliditv. If anysection, subsection clause
or phase of thisOrdinance is for any reason held to be invalid or unconstitutional such
invalidity or unconstitutionality shallnot affect the validity or constitutionality of the
remaining portions of this Ordinance, as it is being hereby expressly declared that this
Ordinance and each section, subsection, sentence, clause and phrase hereof would
have been prepared, proposed adopted and approved and ratified irrespective of the
fact that nay one or moresection, subsection, sentence, clause or phrase be declared
invalid orunconstitutional.
Section 3. Imolementation. ?he Mayor is herebyauthorized to implement
such administrativeprocedures as may be necessary to carry out the directions of this
legislation.
Section 4. Effective Date. This ordinance shall take effect and be in force
fve (5) days from and after its passage, approval and pu6lication, as provided bylaw.
INTRODUCED:
PASSED:
APPROVED:
Ordinance No. 6399
January 30, 2012
Page 2 of 3
ORD.B
CITYOF AUBURN
PETER B. LEWIS
MAYOR
ATTEST:
Danieile E. Daskam,
City Clerk
AFPROVED AS TOFORM:
Daniel B. Heid,
City Attomey
Published:
Ordinance No. 6359
January 30, 2012
Page 3 of 3
ORD.B
ORD.B
ORD.B
ORD.B
ORD.B
Exhibit 2
Aerial Map – Vintage Place Subdivision
Vintage Place Subdivision
ORD.B
Exhibit 3
Vicinity Map – Vintage Place Subdivision
Green River
Community College
ORD.B
ORD.B
AGENDA BILL APPROVAL FORM
Agenda Subject:
Resolution No. 4784
Date:
January 26, 2012
Department:
Finance
Attachments:
Resolution No. 4784
Budget Impact:
$0
Administrative Recommendation:
City Council to adopt Resolution No. 4784.
Background Summary:
Resolution No. 4784 levies the .1% sales tax credit against the state sales tax for
annexation of the Lea Hill Area. SB 6686 authorizing the tax credit was passed by the state
legislature during the 2006 regular session. The intent of the legislation was to provide
financial assistance to Cities with Planned Annexation Area (PAA's) that did not produce
revenues sufficient to cover the costs of urban levels of services. The tax credit will provide
sufficient funding, along with the other revenues of the area, to provide those services.
The City moved forward with the annexation of Lea Hill based upon the availability of this tax
credit. Cities wishing to take advantage of this tax credit incentive had to commence
annexation prior to January 1, 2010. The tax credit is available to the city for up to 10 years
and is limited to the maximum of .1% credit against the State tax or the difference between
the City's cost to provide, maintain, and operate municipal services for the annexation areas
and the general revenues that the City receives from the annexation area during a given
year. This is the fifth year that the City of Auburn has asked the State for the sales tax credit.
F6.7
Reviewed by Council Committees:
Finance, Planning And Community Development
Councilmember:Partridge Staff:Coleman
Meeting Date:February 6, 2012 Item Number:RES.A
AUBURN * MORE THAN YOU IMAGINEDRES.A
RESOLUTION NO. 4 7 84
A RESOLUTION OF THECITY COUNCIL OF THECITY OF
AUBURN, WASHINGTON, AUTHORIZING THE CITY OF
AUBURN TOIMPOSE A SALES AND USE TAXAS
AUTHORIZED BY RCW 82.14.415ASA CREDIT AGAINST
S7ATE SALES AND USE TAX, RELATING TO
ANNEXATIONS
WHEREAS, this is not a new tax but a reallocation of the sales tax
already collected by the state which will then be remitted to the City to assist
with fundingthe costs of the newly annexed area; and
WHEREAS, in accordance with Chapter 35A.14 RCW, on the 16'" day of
January, 2007 and on the 16"' day of April, 200Z, the City Council of the City of
Aubum, Washington, passed its Resolution Numbers 4138 and 4176
respectively, calling for specialelections to be held in connection with the
primary election on August 21; 2007, atwhich electionthe question of
annexation waspresented to the voters of the Lea Hill Annexation Area; and
WHEREAS, thenotice of intention to annex was filed with the King
County Boundary Review Board and subsequentlyapproved; and
WHEREAS, in accordance with Chapter 35A:14 RCW the annexation
was put to a vote of the people in the annexation a eaon August 21, 200Z; and
WHEREAS, the King CountyRecords, Elections andLicensing Services
Division, on September 5, 2007, certified that thereferendum had been
approved by the voters; and
WHEREAS, following a favorablevote on the annexation proposition, the
City Council of the City of Auburn, Washington, adopted its Ordinance No.
Resolution No. 4784
January 17, 2012
Page 1 of 3
RES.A
6121, on September 17, 2007, annexingsaid Lea Hill Annexation Area, an
annexation area that has a population of at leastten thousand people; and
WHEREAS, the City Council of the City of Aubum, Washington, finds
and determines that the projected cost of at least $5,775,400 to provide
municipal services tothe annexation area exceeds the projectedgeneral
revenueestimated to be $3,605,900 that the City would otherwise receive from
the annexation area onan annual basis; and
WHEREAS, pursuantto RCW 82.14.415, the City is authorized, under
the circumstances of thisannexation, to impose a sales anduse tax as
authorized with that tax being a credit againstthe state tax.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN,
WASHINGTON, HEREBYRESOLVESAS FOLLOWS:
Section 1. Purpose. The Aubum City Council doesherebyauthorize
the City's Finance Director to se4 the threshold for imposing the sales anduse
tax credit atTwo Million One Hundred and Sixty NineThousand FiveHundred
dollars ($2,169,500) for the ea Hill annexation area
Section 2. Implemer tion. The Mayor of the C'ity of Aubum is
hereby authorized to implement such administrative procedures as may be
necessary to carryoutthe directions of this Resolution:
Section 3. Effective Date. This Resolutionshall take effect and be in
full force upon.passage and signatures hereon.
Resolution No.4784
January 17,2012
Page 2 of 3
RES.A
DATED and SIGNED THIS DAYOF 2012..
CITY OF AUBURN
ATTEST: PETER B. LEWIS,
MAYOR
Danielle E. Daskam,
City Clerk
ARPROVED AS TO FORM:.
d Daniel B. Heid,
City Attorney
Resolution No.4784
January 17, 2012
Page 3 of 3
RES.A
AGENDA BILL APPROVAL FORM
Agenda Subject:
Resolution No. 4792
Date:
January 6, 2012
Department:
Human Resources
Attachments:
Resolution No. 4792
Budget Impact:
$0
Administrative Recommendation:
City Council adopt Resolution No. 4792.
Background Summary:
The City will benefit from not paying utilities or maintenance on the building. This
arrangement will provide the VRFA with a cost effective way to house our Fire Marshal
Office, Planning & Logistics Section, Training & Safety Division and the associated
supervisors in one location. This is consistent with the lease agreement between the City
and the VRFA for the use of other property and facilities related to VRFA fire stations,
therefore, ensuring the citizens of Auburn a cost effective approach to fire service
delivery.
O2.7, A3.17
Reviewed by Council Committees:
Finance, Municipal Services
Councilmember:Partridge Staff:Heineman
Meeting Date:February 6, 2012 Item Number:RES.B
AUBURN * MORE THAN YOU IMAGINEDRES.B
RESOWTION NO. 4792
A RESOLUTION OF TNE. CITY COUNCIL OF THE CITY OF
AUBURN, WASHINGTON, AUTHORIZING TI1E MAYORAND
CITY CLERKTO EXECUTEAN AMENDMENT TOA LEASE
BETWEEN THE CITY OF AUBURN AND THE VALLEY
REGIONAL FIRE AUTHORITY (VRFA)
WHEREAS; on.August 18, 2008, the Cityand the VRFA entered into a 5-
yeariease Agreement concerning the GSA building; and
WHEREAS, theparties now wishto change the scopeof the lease to
permit theCity to use a larger portion of the building; and
WHEREAS the VRFA has changed thestation number for the leased
buildingfrom Fire Station #33to#35; and
WHEREAS, it is in the public interest for the parties toenter into an
Agreement amendingthe s.cope of the lease.
NOW, THEREFORE, THE CITY COUNCIL OF THECITY OFAUBURN,
KING COUNTY, WASHINGTON, HEREBY RESOLVES as follows:
Section 7. TheMayor and the Aubum City Clerk are hereby
authorized to execute a lease amendment betweentheCity of Aubu,m and the
Valley Regionaf Fire Authoriryconceming thelease of the GSA building
p"rovided the amendment is in substantial conformity with the attached
amendment marked as Exhibit"A;" and incorporatedherein by thisreference.
Resolution No.4792
January 9, 2012
Page 1 of2
RES.B
Section 2. The Mayor is herebyauthorized to implement such
administrative procedures as may be necessary to carry out the directives of
fhis legislation.
Section 3. This Resolution shall tie in full force and effect upon
passage and signatures hereon.
Dated and signed this . day of January, 2012.
CITY OF AUBURN
PETER B. LEWIS, MAYOR
ATTEST:
Danielle E. Daskam, City Clerli
APPROVED ASTOFORM:
a e . ity orn y
Resolution No. 4792
January 9,2012
Page 2 of 2.
RES.B
AMENDMENT No. l to the
LEASE AGREEMENT BETWEEN THE CITI' OF AUBURN AND
THE VALLEY REGIONAL FIRE AUTHORITY
FOR FIRE STATION#35
Executed August 18,2008
and
Approved by Resolution 4391
The changes made by this amendment to the above lease aredescribed as follows:
Section 1, Use of Fire Station #35, shall be replaced in its entirety and superseded
by the following terms and conditions:
Use of Fire Stallon #35. The City hereby offers the use of the Fire
Station portion of the"GSA Building".for the VRFA to use for the
purpose of providingfire, rescue, emergency medical.and safety aining,
emergency preparednessstorage and response, fire codeaad inspection
services, general storage and alternate fire and emergency medical
services response capabiliries.
The"GSA Building" is the City-ownedstructurelocated at 2905 "C"
Street SW, Auburn, WA 98001.
Fire Station" shall be all portions of the GSA building except the westem
most Warehouse portion, consisting of 4,470 square feet,the Maintenance ,
Shop portion, consisting of 2,110 squaze feet, andthe three Vehicle Bays
in thesouthwest portion of the building, consisting of 414,398, and522
square feet.
Secuon 5, Maintenance, Cleaning, Repair and UtiliHes,shall be replaced in its
entirety and superseded by the following terms and conditions:
Maintenance. Cleanine. Reaair and Ufilides. The VRFA shall tnaintain
the GSA Building in gooci repair and tenable condirion during the term of
this lease. The VRFA shall make all repairs and replacemenu,whether
svuctutal or non-structural, necessary to keep the GSA Building safe and
in good condition, including all utilities,.fixtures, and systems serving the
GSA Building.
The VRFA shall tie responsible for payment of all water and sewer
utilities to the GSA Building of thisInterlocal Agreement,as well as
telecommunications, electrical, and other utility service chazges which are
furnished to the GSA Building during the term of this Agreement,which
RES.B
utility payments shalt be made on time andso as to avoid any adverse
unplications for the GSA Building and t}ie Ciry.
For the pwpose of providing maintenance and repair of the GSA Building,
the VRFA has authority to enter upon the City's porrion of the GSA
Building(Wazehouse, Maintenance Shop, andthree Vehicle Bays).
However, the VRFA shall receive approval from the City prior to
performing any repairs to tkie City's portion of the building,unless
immediate repairs are necessary to avoid further signifcant damage to the
building, in which case the VRFA shallproceed with the emergency
repairs and later inform the City of the actions performed.
All other provisionsin the Agreement andany previous amendments remain in full
force and effect.
Executed this day of 2012
CITY OF AUBURN VALLEY REGIONAL
FIRE AUTHORITY
Pete Lewis; Mayor Eric E. Ro6ertson, Administrator
ATTEST:
Danielle E. Daskam, City Clerk
APP D FO
Dan eid, City orney
RES.B
AGENDA BILL APPROVAL FORM
Agenda Subject:
Resolution No. 4795
Date:
January 30, 2012
Department:
Administration
Attachments:
Resolution No. 4795
Budget Impact:
$0
Administrative Recommendation:
City Council adopt Resolution No. 4795.
Background Summary:
Resolution No. 4795 expresses the Council's thanks for and appreciation of the
contributions of the many citizens and businesses who came together to help their
neighbors and solve the problems caused by the January snow and ice storm.
As a result of the storm, thousands of Auburn residents suffered property damage and
power and utility outages following the 2012 snow and ice storm that hit the greater
Puget Sound area. Although the storm brought many difficulties and challenges, Puget
Sound Energy and Comcast worked tirelessly and in hazardous conditions to restore
service within the City, and as a result of their commendable efforts, citizens were able
to remain in or return to their homes and businesses and were better able to assist their
needs as wells as the needs of their both during and after the storm.
A1.8
Reviewed by Council Committees:
Finance, Public Works
Councilmember:Partridge Staff:Mayor Lewis
Meeting Date:February 6, 2012 Item Number:RES.C
AUBURN * MORE THAN YOU IMAGINEDRES.C
RESOLUTION NO. 4 7 9 5
ARESOLUTION OF THECITYCOUNCIL OF THE
CITY OF AUBURN, WASHINGTON, EXPRESSING
THANKS FOR ANDAPPRECIATION OF THE
CONTRIBUTIONS OF THEMANYCITIZENSAND
BUSINESSES 1iVH0 WORKED, INDIVIDUALLY
AND/OR IN COOFERATIONWITH OTHERS TO
ADDRESS THE SAFETY NEEDSAND DAMAGE
RESULTING FROM THE JANUARY 2012STORM
WHEREAS, the City of Auburn, like so many communities in thePuget
Sound area, was hit with a significant snow and ice stormduringJanuary, 2012;
and
WHEREAS, as a result of thisstorm, many thousands of peopie who
reside withinthe AubumCommunity suffered property damage, power and utility
outages, and transportation difficulties, further exacerbated by freezing
temperatures; and
WHEREAS, significant damagewas done by the storm totreesand
structures, thereby impeding traffic flows at the sametime utilityvehicles had the.
greatest need to move aroundtoaffected areas, to repair damages utility lines
and restore services; and
WHEREAS, notwithstanding the difficulties and challenges the storm
event presented, citizens and businesses of the AuburnCommunity came
together to solve the problems caused by the storm, and to assisttheir neighbors
to address theirneeds during and after the storm; and,
WHEREAS, the utilities serving the City, Puget SoundEnergy and
Comcast, worked tirelessly in hazardous conditions to restore service within the
Resolution No. 4795
January 31, 2012
Page 1 of 2
RES.C
City, thereby enabling its citizens to remain in or retum to their homes and
businesses, and tobe able to access information regardingtheongoing event.
NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF THECITY
OFAUBURN, WASHINGTON, HEREBY RESOWES as follows:
Section 1. TheCity Council expresses its thanks for and appreciation of
the contributions of the manycitizens and businesswho worked so tirelessly,
individually and/or in cooperation withothers to address the safety needs and
damage resulting fromthe January2012 storm.
Section 2. The City Council commends the employees of Puget Sound
Energy and Comcasf for their efforts to restore power and service during the
2012 storm.
Section 3. That this Resolution shall take effect and be in full force
upon passage and signatures hereon.
Dated and Signed this day of 2012,
CITY OF AUBURN
PETER B. LEWIS, MAYOR
ATTEST:
Danielle E. Daskam, Gity Clerk
APRROVED ASTO FORM:
c i
t" Daniel B: Heid, City Attorney
Resolution,No:4795
January'31, 2012
Page 2 of 2
RES.C
AGENDA BILL APPROVAL FORM
Agenda Subject:
Resolution No. 4798
Date:
January 31, 2012
Department:
Administration
Attachments:
Resolution No. 4798
Budget Impact:
$0
Administrative Recommendation:
City Council adopt Resolution No. 4798.
Background Summary:
Green RiverCommunity Collegeis proposing a reengagement program that would
students ages 16-21 who have dropped out of high school in getting a GED or high
school diploma.
GRCC provides substantial economic value to the City by its offering of degrees in
academic, professional and technical employment as well as its active participation in
the local economy though programs, events, collaborative partnerships and
entrepreneurial activities, and its employment of approximately 1,000 faculty, technical
staff and student employees.
GRCC's proposed reengagement program would also assist in the state's economic
recovery by creating an engaged and educated work force.
A3.3.1
Reviewed by Council Committees:
Finance, Public Works
Councilmember:Partridge Staff:Mayor Lewis
Meeting Date:February 6, 2012 Item Number:RES.D
AUBURN * MORE THAN YOU IMAGINEDRES.D
RESOLUTION NO. 4 7 9 8
A RESOLUTION OFTHE CITY COUNCIL_ OF THE
CITY OF AUBURN, WASHINGTOIV, SUPPORI'ING
THE CREATION OF A YOUTH REENGAGEMENT
PROGRAM AT THE GREENRIVER COMMUNITY
COLLEGE
WHEREAS, ESSHB,1418 is designed to support a state-wide high school
dropout reengagement system for students, ages 18-21 who have dropped out of
high school; and
WHEREAS, Green River Community College is proposing a
Reengagement Program that would assist the.se students in getting a GED,
obtaining their high schoot diploma, ortaking college-level courses that would
counttowards their highschoolgraduation; and
WHEREAS, Green River Community College has operated in the Aubum
communiry since 1965and providessubstantive economic value to the City of
Aubum through its offering of degrees in academic, professional and technical
employment areas, its activeparticipation in the local economy through
programs, events, collaborativepartnerships and entrepreneurial activities and its
provision of employment for approximately 1,000 faculty, technical staff and
student employees; and,
WHEREAS; the City of Aubum believes that an engaged andeducated
work force is one of the keys to 4he State's economic recovery.
NOW, THEREFORE, THECITYCOUNCIL OF THECITY OF AUBURN;
HEREBYRESOLVES as follows:
Resolution No.4798
January 31, 2012
Page 1 of 2
RES.D
Section 1. That the Gity of Aubum fullq supportsthe efforts for the
GreenRiver Community Gollege to establish a Youth ReengagemenY Program,
and encourages all the school districtsthatserve the City ofAubum to work
cooperatively with the College.
Section 2. That this Resolution shall take effect and be in full force
upon passage and signatures he eon.
Dated and Signedthis day of 2012.
CITY OF AUBURN
PETER B. LEWIS, MAYOR
ATTEST:
Danielle E. Daskam, City Clerk
APPROVED AS TOFORM:
Daniel B. Heid, City Attomey
Resolution No. 4798
January 31!,:2012
Page2 of 2
RES.D
AGENDA BILL APPROVAL FORM
Agenda Subject:
Resolution No. 4799
Date:
January 31, 2012
Department:
Administration
Attachments:
Resolution No. 4799
Budget Impact:
$0
Administrative Recommendation:
City Council adopt Resolution No. 4799.
Background Summary:
The education and training of students are critical to the development of a workforce that
will encourage economic recovery. However, state budget reductions have diminished
resources for Green River Community College. GRCC's resolution 2012/01 endorsing
legislative efforts to find revenue and advance the College's mission should be
supported as GRCC is an asset not just for the City of Auburn but for the State of
Washington.
A3.3.1
Reviewed by Council Committees:
Finance, Public Works
Councilmember:Partridge Staff:Mayor Lewis
Meeting Date:February 6, 2012 Item Number:RES.E
AUBURN * MORE THAN YOU IMAGINEDRES.E
RESOLUTION NO. 4 7 9 9
A RESOLUTION OF THE CITYCOUNGIL OFTHE
CITY OF AUBURN, WASHINGTON, SUPPORTING
LEGISLATIVE EFFORTSTO ESTABLISH A STABLE
REVENUE SOUI2CE FOR THEGREEN RIVER
COMMl1NITYCOLLEGE
WHEREAS, the state budget reductions sustained over the past four
years by Green River Community College have diminished resources that are
critical to theCollege's mission; and
WHEREAS, the education and training students receive at Green River
Community College are cri4ical to the development of a workforce that will
enhanceWashington State's economic recovery'r and
WHEREAS, the Board of Trustees of Green RiverCommunity College
haveadopted Resolution2012/1, endorsinglegislative efforts to find revenue to
fund and advance the College's mission; and
1NHEREAS, a vibrant Green River CommunityCollege is an asset not only
of the City ofAuburn, but of the entire state;
NOW, THEREFORE, THE CITYCOUNCIL.OF THE CITY OF AUBURN,
HEREBY RESOLVES as follows:
Section 1. That the City of Aubum supportsGreen River Community
College's mission, and that it encourages the StateLegislature to use all of its
authority to establish a stable revenue source for Green RiverCommunity
College in order to allow theCollege to continue serving the citizens of Auburn
and the Stateof Washington.
Resoludon No. 4799
January 31, 2012
Page 1 of2
RES.E
Section 2. That this Resolutionshall take effect ancl be in full force
upon passage and signatures hereon.
Dated and Signed this day of 2012.
CITY OF AUBURN
PETER B. LEWIS, MAYOR
Al'fEST:
Danielle E. Daskam, City Clerk
APPROVED AS TOFORM:
Daniel B. Heid, City Attomey
ResolutionNo.4799
Januery 31,2012
Page 2 of 2
RES.E
AGENDA BILL APPROVAL FORM
Agenda Subject:
Resolution No. 4800
Date:
January 31, 2012
Department:
Administration
Attachments:
Resolution No. 4800
Budget Impact:
$0
Administrative Recommendation:
City Council adopt Resolution No. 4800.
Background Summary:
RCW 42.17.130 authorizes city councils to take collective action regarding ballot
measures appearing before the voters so long as the action is taken at a public meeting,
the intended action is identified on the agenda and where the opportunity for opposing
views is given to attendees at the public meeting.
The Auburn School District has placed two measures before the voters on the February
14, 2012 ballot, Proposition 1 and Proposition 2. Proposition 1 is a replacement levy that
the District says is essential to maintain current educational programs and services for
all children including small class size, instructional programs, special education, athletics
and activities, transportation, and maintenance and custodial services. Proposition 2 is a
modernization and reconstruction bond that the District says will fund critical
improvements at Auburn High School while keeping school taxes level. The aging
building is in disrepair and is no longer cost-effective to operate and maintain. It fails to
meet many of the school district's facility standards.
In light of the value and the benefits to the citizens of Auburn that the Auburn School
District be able to continue to provide a high-quality education in modern, efficient
facilities to the students in the District, it is appropriate that the City Council support this
ballot measure as permitted pursuant to RCW 42.17.130.
A3.3.1
Reviewed by Council Committees:
Other: Committee of the Whole
Councilmember:Backus Staff:Mayor Lewis
Meeting Date:February 6, 2012 Item Number:RES.F
AUBURN * MORE THAN YOU IMAGINEDRES.F
AUBURN * MORE THAN YOU IMAGINEDRES.F
RESOLUTION NO. 4800
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF AUBURN, WASHINGTON, SUPPORTING
THE AUBURN SCHOOL DISTRICT'S
EDUCATIONAL AND OPERATIONS
REPCACEMENT LEVY AND THE AUBURN HIGH
SCEIOOL MODERNIZATION AND
RECONSTRUCTION BOND
WHEREAS, theAubum SchooiDistrict has placedtwo measuresbefore
the voters on the February 14, 2012 ballot, Proposition 1 andProposition 2; and
WHEREAS, Proposition 1 is a replacement levy that the District says is
essential to maintain current educational programs and services for all children
including small class size, instructionalprograms, specialeducation, athletics
and activities, transportation, and. maintenance and custodial services. This
replacement levy is not a new tax. It replacesthe expiring 2008 levy and is
required to maintain current instructionalprograms and services; and
WHEREAS; Proposition 2 is a modemization and reconstruction bondthat
the District says will fund criticaf improvements at Aubum High School while
keeping school' taxes level. The aging building is in disrepair and is no longer
cosf-effectiveto operate and maintain. It fails to meetmany of theschool district's
facility standards; and
WHEREAS, RCW 42.17.130 authorizes city councils to take collective
actionregarding ballotmeasures appearingbefore fhe voters so long as the
ac4ion is taken at a public meeting, the intended action is identified on the
agenda and wherethe opportuniry for opposing views is given to attendees at the
public meeting; and
Resolution No.4800
January 31, 2012
Page 1 of 2
RES.F
WHEREAS, in light of the value and the benefits tothe citizens of Aubum
that the Aubum SchoolDistrict be ableto continue to provide a high-quality
education in modern, efficient facilities tothe students in the District, it is
appropriatethat theCity Council support this ballot measure as permitted
pursuantto RCW 42.17:130.
NOW, THEREFORE; THE CITY COUNCIL OF THE CITY OF AUBURN,
HEREBY RESOLVES asfollows:
Section 1. That the City Council supportsProposition 1 andProposition
2, coming'beforethe voters atthe February 14, 2012election.
Section 2. That thisResolution shall take effect and be in full force
upon passage and signatures hereon.
Dated and Signed this day of 2012.
CITY OF AUBURN
PETER B. LEWIS
MAYOR
ATTEST:
Danielle E. Daskam, City Clerk
APP OVEDAS TO FORM`
Daniel B. eid, Ciry Attorney
Resolution No.4800
January 31, 2042
Page 2 of 2
RES.F
AGENDA BILL APPROVAL FORM
Agenda Subject:
Resolution No. 4801
Date:
January 31, 2012
Department:
Administration
Attachments:
Resolution No. 4801
Budget Impact:
$0
Administrative Recommendation:
City Council adopt Resolution No. 4801.
Background Summary:
The state statute that authorizes the formation of transportation benefit areas (RCW
36.57A) requires that a county periodically convene a body to review the scope of the
district. Pierce County has done so recently, naming the body the "Public Transportation
Improvement Conference." State statute requires that this body contain "an elected
representative selected by the legislative body of each city." Auburn is not currently
represented on the Public Transportation Improvement Conference, which has produced
a new scope of service map and will submit the map to public hearing in March.
Resolution No. 4801 designates Rich Wagner as its elected representative to attend and
represent the city of Auburn at the Public Transportation Improvement Conference.
A1.17
Reviewed by Council Committees:
Other: Committee of the Whole
Councilmember:Backus Staff:Heid
Meeting Date:February 6, 2012 Item Number:RES.G
AUBURN * MORE THAN YOU IMAGINEDRES.G
RESOLUTION NO. 4 80 1
A RESOLUTION OF THE CITY COUNCIL OF THE
CITYOF AUBURN, 1NASHINGTON, APPOINTING.A
REPRESENTATIVE TO THE PIERCE TRANSIT
PUBLIC TRANSPORTATIONIMPROVEMENT
CONFERENCE
WHEREAS; the Pierce CountyPublic Transportation Benefit Areawas
established in accordance with,and as authorized by Chapter 36.57A RCW; and
WHEREAS, the said Pierce CountyPublic Transportation Benefits Area
Authority is an active municipal corporation which operates under thename
Pierce?ransit,for the purpose of providing public transportation services, and
WHEREAS; on November 14, 2011, the Board of Commissioners of
Pierce Transit adopted a resolution calling for the convening of a Public
Transportation Improvement Conference ("Conference") for the purpose of
considering the need and desirability ofadjusting theboundary of Pierce Transit;
and
WHEREAS, RC1N 36:57A.020 requireseach component City to select an
elected representative to attend the Conference; and
WHEREAS, theexisting6oundary of Pierce Transit includes the City of
Aubum; and
WHEREAS, Pierce Transit and its Board of Commissioners has adopted a
proposal for the change of boundaries of Pierce Transit in accordance with
attached Exhibit A; and
NOW, THEREFORE,.THECITYCOUNCIL OF THE CITY OF AUBURN,
HEREBYRESOLVES as follows:
Resolution No. 4801
January 31, 2012
Page 1 of 2
RES.G
Section 1. That City Council oftheCity of Aubum herebydesignates
Rich Wagner as its electedrepresentative toattend and represent the city of
Aubum at the Public TransportaUonImprovemerrt Conference and ail continued
meetings thereof, including any public hearings scheduled by said Conference.
Section 2. That the Mayor is authorized to implement such
administrative procedures as may be necessary to carry out the directives of this
legislation.
Section 3. That this Resolution shall take effect and be in full force
upon passage and signatures hereon.
Dated and Signed this day of February, 2012.
CITY OF AUBURN
PETER B.LEWIS
MAYOR
ATTEST:
Danielle E. Daskam, Ciry Cle k
APPROVED AS TO FORM:
7R
aniel B. Heid, City Attorney
Resoludon No. 4801
January 31, 2012
Page2 of 2
RES.G
RESOLUTION N0. 11-027
t A RESOUJfION of the Board of Commissioners of Pierce Gounty Pubiic Transportation Benefrc Area
z 'Authorizing the Convening of a Public Trdnsportation Improvement Conference tor the Purpose of Evaluating the
3 Need for and Desirabilityof Revision to the Pierce County Public Tiansportation Benefit Area P'Pierce TransiY
4 Boundary
5
6 WHEREAS, Pierce Transit wasformed on April 4, 1979,to provide busservice to the residents
of Pierae County; and
8
q WHEREAS, after the failed Pierce Transit February 2011 sales tax inaease proposal, the
to ' ierce Transit Baard of Commissioners, following a series of public hearings, directed Pierce Transit staff to
i i . -reduce expenses as a resuh of declining sales tax revenuesandmake furtherservice reductions in the arrwuM of
1 35 percent which reduced the wst of ope ating transft service and ensured a balanced budget by December
3 2012;and
ia WHEREAS, pu6lic commerrt was received during the aforementionedpublic hearingsand
u enpressed mncem forthe level of reductions necessary for the Agency to be finandally sustainable. Generally
i6 the comments expressed support for maintaining some Ievel ofservice for passengers tobe able to cominue to
t7 connect to jobsand school with earfy moming and peak mmmute time services; and
lg WHEREAS, RerceTransit should provide publictransportation services to ierce County areas
i9 -where the services are 6est utilized and supported;and
Zp WHEREAS, the failed February 2Dt 1 sales tax increase proposal identified areas of highest
zi Pierce TransR voter suQportand the public hearings and staff work identifiedthe areas of highest andbest
22 utilization of Pierce Transit;and
WHEREAS, Pierce Transh has authority to revise its boundary pursuant to Ch. 36.57A RCW
za and Washington State Supreme Courtdecisional law in order to bestserve public transportation needs;and
25 WHEREAS, Pierce Transft's Board of Commissioners are uniquelylaiowledgeable and familiar
z6 with the financial and operatianal facts, plans and polices of Pierce Transk witt respect w its arrent and fuwre
n falfilimertt of its statutory purposein the furtherance of public transportation; and
Zg WHEREAS, PierceTransi s Board of Commissioners will substantially comply with all
2s applicable lawsregarding the review and potential revision of the Pierce Transit boundary, consistent with the
so prindples and requirements of input from public jurisdictioni and citizens;
3i NOW, THEREFORE, BE IT RESOIVED by the Board of Commissioners of Pierce Vansit as
3z follows:
RES.G
i Sedion 1. The Board of Commissioners creates and wili convene the Pierce 7ransit Publir
2 Transportation Improvement Conference; which conference will be conducted in w6siantial compliance with
3 Ch.36.57A RCW and Wasfiington State Supreme Court dedsional law and which conference will evaluate the
a need for and desirabiliry of revision to the Pierce Coumy Rubfic Transportation Benefit Area Boundary in order to
5 best serve pubiit transporta4ion needs;effective November 14, 2011.
6
r ' ADOPTED by the Board of Commissionerr of Pierce 7ransii at a regular meeting thereof held
s on the i 4°i day of November 2011
9 l
o E ,.- = .. .",.
11 Uaudia 7hortias, Chair
12 Board of Commissioners
13 ATTEST: ui uutrur r`
15 OJ`NgpORTAT/pti8tQa:
ti --..
6
i rreva M
ts Clerkoftfi Board i '19?9 :.m_
r':o'y3pJ'•, --:a_::o.,,,j`.
J'3 d r nui`l`\`
RESOLUTION NO. 11-027
PAGE 2
RES.G
PublicTransportation Benefit Area Preliminary Delineation
Current PTBA Boundary
z
b:
Outside Proposed ServiceArea
u;
wp = ; Jurisdictions/JBLM
i( ' I PT Routes
@
H,
I
r
i>r
necu.
7
Q
Y'
i.
a =-
I Il •Pacil . A b
T
yi =l
a
Fi c - F 4
y, \ Ed wood
I I o ' Aco b
d 3i niversiry lace=
E $
4I
oom ib--
I'
i urailup ...•
ti -is nneY - m.o 0 ckby
t nSIF F. ; E
i. E E' r . wNd E
P» l 5 x r 6 4A'e
e
y«,
dl
5
e
P airia
f 3
J Zi w*xs e . . '
A1
sie w p
hmvl c -
x,
ys.. Ca do
JdniBa58lEwi5.MCCho(tl
I i
J
nmsre al
8 m i
x
AGF q`!
I
33
0 2 4 8 Miles
r.,,.,.:::.. '
Thismap was develnped 6y Pierce Transdby requesl
D O e m ' _
ol(he Pubfic TransportalionImpmvement Con(erence.
Il is provided a referer¢e onty aM1 fs notin endedto
show map scale aa'racy or all inclusve map fzalures
RES.G